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HomeMy Public PortalAbout7A2 CCM 13-01-151. CALL TO ORDER CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING MINUTES JANUARY 15 , 2013 AGENDA ITEM ?A-2 Mayor Yu called the City Council Regular Meeting to order at 7:30 p .m. in the Council Chambers located at 5938 Kauffman Avenue, Temp le City . 2. ROLL CALL PRESENT: Councilmember-Bium, Chavez, Vizcarra, Sternquist, Yu ABSENT: Councilmember-None ALSO PRESENT: Administrative Services Director Hause , City Attorney Vail , City Clerk Kuo, Assistant to the City Manager Haworth , Parks and Recreation Director Burroughs and Public Safety and Services Manager Sahagun 3. INVOCATION Pastor Darrel Kelty with Commun it y of Christ provided the Invocation . 4. PLEDGE OF ALLEGIANCE Mayor Yu led those present in the Pledge of Allegiance to the Flag . 5 . PRESENTATION -None 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA Dorris Hennings, Temple Station Booster/Support Group, presented Council with a calendar . John Kavanaugh, Temple City resident, upset about the water company not paying him for access to his property. Jing Li, Temple City Library Manager, reported on upcoming Library programs and events. 7. CONSENT CALENDAR At 7:41 p.m . the City Council recessed to Closed Session for the purpose stated below. City Council Minutes January 15, 2013 Page 2 Conference with Legal Counsel -Anticipated Litigation Authority: Government Code section 54596.9(b) Representative: City Attorney Conference with Legal Counsel-Pend ing Litigation Authority : Government Code section 54956(a) Matter: Fehr v. City of Temple City Representative: John Barber, Esq. The City Council meeting reconvened at 8 :08 p .m. with all Councilmembers . CLOSED SESSION STATEMENT No reportable action . Discussion on both of the items has concluded and will have no need for further d iscuss ion. Mayor Yu pulled item E for discussion . Councilmember Blum moved to approve the Consent Calendar, seconded by Mayor Pro Tern Sternquist and unanimously carried . A. APPROVAL OF MINUTES 1) Minutes of the City Cou neil Regular Meeting of December 18 , 2012; and 2) Minutes of the C ity Counc il Special Meeting of December 27, 2012. Recommendation : Approve . B. PUBLIC SAFETY COMMISSION ACTIONS -MEETING OF DECEMBER 12 ,2012 The City Council is requested to review the Public Safety Commission actions of their meeting of December 12, 2012 . Recommendation : Receive and file C . PARKS AND RECREATION COMMISSION ACTIONS -MEETING OF DECEMBER 19, 2012 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of December 19, 2012 . Recommendation : Receive and file D. REQUEST FROM THE TEMPLE CITY CAMELLIA FESTIVAL FOR SUPPORT AND AUTHORIZATION FOR USE OF STREETS AND FACILITIES FOR THE 2013 CAMELLIA FESTIVAL City Council Minutes January 15, 2013 Page 3 The City Council is requested to review and approve the various requests from the Temple City Camellia Festival for authorization to use and control certain public rights -of-way and City park facilities in connection with the 2013 Camellia Festival. Recommendation : Approve the request from Temple City Camellia Festival for support and authorization for use of streets and facilities for the 2013 Camellia Festival subject to the provision that the carnival company and all organizations selling food along the parade route, or at the carnival , file insurance endorsements naming the Ci ty as an additional insured . F. APPROVAL OF CONSULTANT SERVICES AGREEMENT WITH DIVERSIFIED TRANSPORTATION SOLUTIONS TO CONDUCT A FIXED -ROUTE TRANSIT SYSTEM NEEDS ASSESSMENT PLANNING STUDY Currently local public transportation in Temple City is limited to the City 's Dial-A-Ride for eligible seniors and residents of limited mobility, with no existing program for the general population . Over the years , there have been request from the public for the City to consider offering a local fixed - route trans it for the general population . The City Council is requested to approve a consultant services agreement with Diversified Transportation Solutions to conduct a needs assessment and planning study toward the development of a local fixed -route transit system . Recommendat ion : 1) Approve a consultant services agreement with Diversified Transportation Solutions (in association with Evan Brooks Associates and Kam Research) to conduct a needs assessment and planning study toward the development of a local fixed-route trans it system; and 2) Authorize the City Manager to finalize and execute the consultant services agreement with Diversified Transportation Solutions (in association with Evan Brooks Associates and Kam Research), in an amount not to exceed $39 ,850. City Council Minutes Ja nuary 15 , 2013 Page 4 G. RESOLUTION SUPPORTING THE CITY'S LAS TUNAS DRIVE SAFETY ENHANCEMENT AND BEAUTIFICATION PROJECT FOR THE 2013 METRO CALL FOR PROJECTS The 2013 Metro Call for Projects provides a significant opportunity for sizable grant fund ing between $3 million and $6.5 million to realize the Las Tunas Drive Project through its proposed multi-modal and transformative design . As such , the City is in a pos-ition to submit the project for multiple grant applications in different modal categories . The City Council is requested to adopt Resolution No . 13-4886 and authorize the Las Tunas Drive Ad Hoc Committee to sign an associated letter of support fo r each modal category supporting the Las Tunas Project to enhance the City's application toward successfully securing funding in t he 2013 Metro Call for Projects . Recommendation : 1) Adopt Resolution No . 13-4886 in support of the City 's submission of the Las Tunas Drive Safety Enhancement and Beautification Project into the 2013 Los Angeles County Metropolitan Transportation Authority Call for Projects ; and 2) Authorize the Las Tunas Drive Ad Hoc Committee to sign letters of support on beha lf of the City , supporting the Las Tunas Drive Safety Enhancement and Beautification Project. H. ADOPTION OF RESOLUTION NO. 13-4885 AMENDING PERSONNEL RULES FOR FULL TIME EMPLOYEES ALLOWING AND IMPLEMENTING A CAP ON COMPENSATORY TIME EARNED Over the last six months , the Adm inistrative Services Department has been addressing inconsistencies with the current practices related to personnel matters . A thorough rev iew and revision of the current policies was completed to ensure consistency with the City's Charter and Municipal Code , that they are not in conflict with Federal and State law, and that they are in accordance with personnel best practices. Staff worked closely with the City Attorney's office in the development of the revised pol icies . Department heads and managers have had numerous meetings reviewing the proposed changes . One of the many changes proposed was the elimination of the option of accruing and banking compensatory time off and instead receiv ing payment at an overtime rate for overtime worked after t he Personnel Rules take effect on January 1, 2013. After the adoption of the revised Personnel Rules by the City Council on December 18 , 2012 , it came to C ity Council Minutes January 15, 2013 Page 5 staff's attention that there were concerns by certain employees of the elimination of the option of accruing and banking compensatory time off. A proposal came forward to allow for accrual of compensatory time off with a cap of 40 hours. The City Council is recommended to adopt Resolution No . 13-4885 amending the newly revised Personnel Rules to allow for the accrual of compensatory time off with a cap of 40 hours . Recommendation : Adopt Resolution No . 13-4885 amending Personnel Rules fo r full t ime employees allowing for and implementing a cap on compensatory t i me earned . I. PETTY CASH AND VISA CARD REPORTS The City Council is requested to receive and file the Petty Cash and Visa Card Reports. Recommendation : receive and file J. ADOPTION OF RESOLUTION NO . 13-4887-APPROVAL OF PAYMENT OF BILLS The City Counci l is requested to adopt Resolution No . 13-4887 autho rizing the payment of bills . Recommendation : Adopt Resolution No. 13-4887 E . ADOPTION OF RESOLUTION NO . 13-4884 APPROVING THE ENERGY ACTION PLAN The City Council is requested to adopt a resolut ion app rov ing the Energy Action Plan (Plan). The Plan is the product of a year-long collaboration between the City, the San Gabriel Valley Council of Government and Pacific Municipal Consultants . The Plan provides a roadmap to help Temple City meet Assembly Bi ll 32 Green House Gas emissions reduction targets by defining the City's long-term vision and comm itment t o ach ieve ene rgy efficiency in the commun ity and in mun icipal operations . Public Safety Officer Ariizumi gave a summary of the Energy Efficiency Climate Action Plan project. The Plan is the product of a year-long collaboration between the City, the San Gabriel Valley Council of Government and Pacific Mun icipal Consultants. City Council Minutes January 15 , 20 13 Page 6 Tammy Sea l, Pacific Municipal Consultants , gave a brief presentation regarding the Energy Efficiency C limate Action Plan . Publ ic Safety Officer Ariizumi answered Council 's questions . Mayor Yu opened public comment. Mayor Yu closed public comment. Councilmember Blum made a motion to receive the presentation from Pacific Municipal Consultants and adopt Resolution No . 13-4884 approving the Energy Action Plan . Seconded by Mayor Pro Tern Sternquist and unanimously carried . 8. UNFINISHED BUSINESS -None 9. NEW BUSINESS A. PUBLIC HEARING : COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FOR Fiscal Year (FY) 2013-14 The City Council is requested to rev iew and approve above-mentioned CDBG programs and allocations for FY 2013-14. Once the allocations are approved , they will be forwarded to the LACDC for their review and approval , as the LACDC is the agency that distributes CDBG funds to Temple City. Associ at e Pl anner Gu lick gave a brief summary of the staff report and answered Council questions . Mayor Yu opened public comment. Mayor Yu closed public comment. Councilmember Blum made a motion to adopt the FY 2013-14 CDBG- funded programs as follows : $100 ,000 for Housing Rehabilitation Loan Program ; $25 ,000 for Asbestos Testing and Removal Program; $26,862 fo r Youth Scholarship Program ; and $75 ,000 for ADA Barrier Removal Program . Seconded by Mayor Pro Tern Sternquist and unanimously carried . 10. COMMUNICATIONS A . Update : Los Angeles County Sheriff Activities for December 2012 Postponed until the February 5, 2013 Regular City Council meeting . City Council Minutes January 15, 2013 Page 7 11. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING At 8:36 p.m ., the City Council recessed to the Successor Agency meeting . Minutes of the Successor Agency meeting are set forth in full in the Successor Agency's records . RECONVENE AS CITY COUNCIL The City Council meeting was reconvened at 8:37 p.m . with all Councilmembers present. 12. ACTION ON REQUEST BY SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY-None 13. UPDATE FROM CITY MANAGER Administrative Services Director Hause announced upcoming City events: staff has begun the process of amending the public art ordinance to expand the Public Art Commission from five to seven members ; February 5, Tuesday, 6 :30 p .m. City Council will be interviewing two final applicants to fill one vacant seat with an unexpired term of June 30 , 2014 for the Parks & Recreation Commission . The new commissioner will be officially appointed during the February 19 City Council meeting ; staff is working on the mid -year budget report and will present it for consideration to the Mid -Year Budget Review Standing Committee during the week of February 3 . Council will receive the final report at its February 19 meeting ; Wednesday, January 16, 7 :00p.m . is the Rosemead Boulevard Project community meeting at the Temple City Historical Society Hall to address any construction questions or concerns regarding traffic issues once the project begins; February 2, Friday, 1-4 p.m. is the annual Lunar New Year Celebration at Temple City Park; February 19, Tuesday, at 6 :30 p.m. the Mayor will be giving his State of the City address during a special City Council meeting ; the 2013 schedule for the neighborhood watch meetings has been posted to the City's website, www.templecity.us . The meetings have been moved from Fridays to Thursday nights, 5 :30 to 7 :30 p .m ., to better accommodate citizen schedules; City Manager has completed the interviews for the Community Development Director position. The goal is to have the new Director on board by mid- February; City Manager has appointed Giselle Corella, previously a Management Analyst wit h the City 's Community Development Department, to fill the Executive Assistant to the City Manager vacancy . Giselle will provide staff support to the City Manager, Assistant to the City Manager and the City Council; March 5, Tuesday, is the City 's General Municipal Election. Voters may request Vote-by- Mail ballots with regular applications starting Friday, February 4, through Friday, February 26. Permanent Vote-By-Mail Voters can expect to receive their ballots in the mail by February 4 . Last day to register to vote is Friday , February 18. Applications to vote by mail and to register to vote are available at the City City Council Minutes January 15 , 2013 Page 8 Clerk's office; IRS certified AARP Tax-Aide volunteers will provide free Federal and State tax return preparation for low to moderate income taxpayers at Live Oak Park Community Center beginning February 1. Please call Live Oak Park at (626) 579-0461 to schedule an appointment; Nominations are currently being accepted for Temple City's 2013 Older American of the Year. Applications are available at Live Oak Park Community Center or online at www. templecity. us. The deadline to submit a nomination is February 15; and staff is working with its emergency working group to plan and conduct a citywide exercise in late February or early March. The goal of this exercise is to train different entities to work together in the event of a disaster or emergency . Furthermore, staff is coordinating another series of CERT or Community Emergency Response Team trainings with LA County Fire in April. The community is encouraged to participate in these trainings . 14. MATTERS FROM CITY OFFICIALS -None 15 . COUNCIL REPORTS REGARDING AD HOC OR STANDING COMMITTEE MEETINGS A. Las Tunas Drive Streetscape & Pedestrian Improvement Ad Hoc (Mayor Yu and Mayor Pro Tern Sternquist)-Formed 7/03/2012 None B. Pocket Park Ad Hoc (Mayor Pro Tern Sternquist and Councilmember Vizcarra)-Formed 914/2012 None C. Tier Medical Benefit Ad Hoc (Mayor Yu and Councilmember Blum)-Formed 11/06/2012 Councilmember Blum reported on their January 11 meeting. The Committee is discussing a possible change in the Retiree Health Medical Benefits for all future hires. Staff will be submitting recommendations to Council for consideration soon . D. Parks & Recreation Commission Appointment Ad Hoc (Mayor Pro Tern Sternquist & Councilmember Chavez) -Formed 11/06/2012 None City Council Minutes January 15, 2013 Page 9 E. Civic Center Master Plan Ad Hoc (Mayor Yu and Councilmember Blum)-Formed 9/18/2012 Councilmember Blum reported on their January 11 meeting . The Committee gave general direction to the consultant to bring back more information at the next meeting . F. School District/City Standing Committee (Mayor Pro Tem Sternquist & Councilmember Chavez) -Formed 1/03/2012 Councilmember Chavez reported on their January 14 meeting . The Committee discussed the School District Bond Project and Oversight Committee; School District's Safe Schools and Emergency Plans; Appointment of a School District representative to attend the Citis ad -hoc committee meeting for the P3 (Private , Public, Partnership) Civic Center Project; and traffic controllsignage on school properties. G. Rosemead Boulevard Improvement Project Standing Committee (Mayor Yu & Councilmember Blum) -6/3/2011 Councilmember Blum reported on their January 11 meeting . The Committee reviewed the construction schedule and prepared for the upcoming community meeting . H . City Code Rev iew Standing Committee (Mayor Pro Tern Sternquist & Councilmember Chavez) -Formed 11/06/2012 Councilmember Chavez reported on their January 10 meeting . The Committee discussed the possibility of establishing a Tree Commission . It was concluded that instead of forming a new commission , the exist ing Parks and Recreation Commission wou ld take on the additional duties relat ing to tree issues. Staff will be submitting to Council an ordinance amending the duties of the Parks and Recreation Commission for consideration during the second meeting in February. I. Fiscal Year 2012-1 3 Mid -Year Budget Review Standing Committee (Mayor Yu & Councilmember Blum)-Formed 11/06/2012 Councilmember Blum reported that their next meeting has been planned for February 3 . 16. COUNCIL ITEMS SEPARATE FROM THE CITY MANAGER'S REGULAR AGENDA City Council Minutes J anuary 15, 2013 Page 10 A. COUNCILMEMBER BLUM Reported on the meeting of the League of California Cit ies , the Chamber Board meeting , and requested Council to approve a letter to be sent to the Governor regarding AB 1464 (funding for police serv ices). B. COUNCILMEMBER CHAVEZ-None C . COUNCILMEMBER VIZCARRA Reported on the appointment of the new director, Adrianna Miller, for the San Gabriel Valley Council of Government. D . MAYOR PROTEM STERNQUIST Requested Council to re-establish the Council Chamber Renovation Ad Hoc Committee. Mayor Yu appointed Councilmember Vizcarra and Mayor Pro Tern Sternquist to the Council Chamber Renovation Ad Hoc Comm ittee . Mayor Pro Tern Sternquist commented that it appears the City's brick installation program around the Temple City Park Pavilion has come to halt. She directed Public Safety and Services Manager Sahagun to look into re-starting the program . She also directed Public Safety and Services Manager Sahagun to work with the Blue Star Banner Program about sharing the usage of the City's flag pole holde rs along the City 's downtown . Pocket Park Ad Hoc Comm ittee will be meeting tomorrow to k ick off the Parks & Open Space Master Plan . E. MAYORYU Made an announcement that First Five LA will be providing free dental care for young children . For more information , the public may contact First Five LA at 626-926-5175 . 17. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER BLUM -None B. COUNCILMEMBER CHAVEZ-None C. COUNCILMEMBER VIZCARRA-None City Council Minutes January 15, 2013 Page 11 D. MAYOR PROTEM STERNQUIST-None E. MAYOR YU -None 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA-None 20. ADJOURNMENT The City Council's Regular Meeting was adjourned at 9:41 p .m. to the next City Council meeting of February 5. Mayor ATTEST: City Clerk