The URL can be used to link to this page

Home My Public Portal About12-27-1984 aq BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 27, 1984 1 The Board of Public Works and Safety of the City of Richmond, Indiana met .un 2 regular session December 27, 1984 at the hour of 9:00 A.M. in the Municipal 3 Building in said City. Ms. Maness presided with Mr. Brown and Ms. Silberstein 4 in attendance. The following business was had to-wit: 5 6 APPROVAL OF MINUTES OF DECEMBER 20, 1984 AND DECEMBER 21, 1984 7 8 Ms. Silberstein moved to approve the minutes of the previous regular meeting 9 and special meeting as prepared, seconded by Mr. Brown and on unanimous voice 10 vote the motion was carried. 11 12 APPROVAL OF CLAIMS FOR PAYMENT 13 14 Mr. Brown moved to approve claims in the amount of 6,114.34 for payment, seconded 15 by Ms. Silberstein and on unanimous voice vote the motion was carried. 16 17 DEPARTMENT REQUESTS AND COMMENTS 18. 19 Planning Department 20 21 Approval of Request for Unsafe Building Hearing on 542 North 19th Street 22 23 Mr. Dennis Bronston requested an unsafe building hearing be set on property 24 located at 542 North 19th Street belonging to Wesley Eaton. 25 26 Ms. Silberstein moved to set February 7, 1985 at 9:00 A.M. as the date and 27 time to conduct an unsafe building hearing on property located at 542 North 28 19th Street, seconded by Mr. Brown and on unanimous voice vote the motion was 29 carried. - 30 31 Purchasing Department 32 33 Awarding of Bulk Fuel Bids for 1985 34 35 Purchasing Director, Rita Stout made the following recommendations to the Board 36 for the fuel bids for 1985: 37 38 Warfield Oil Company 39 Regular Gasoline Transport . 7090 40 Regular Gasoline Tankwagon . 7770 41 42 Farm Bureau 43 Regular Unleaded Gasoline Transport .747 44 Regular Unleaded Gasoline Tankwagon .787 45 46 Diesel Fuel P. #1 Transport .8295 47 Diesel Fuel P #1 Tankwagon .8695 48 Diesel Fuel P #2 Transport .7895 49 Diesel Fuel P #2 Tankwagon .8295 50 Diesel Fuel R #1 Transport .8295 51 Diesel Fuel R #1 Tankwagon .8695 52 Diesel Fuel R #2 Transport .7895 III53 Diesel Fuel R #2 Tankwagon .8295 54 55 Heating Oil #1 Transport .8495 56 Heating Oil #1 Tankwagon .8895 57 Heating Oil #2 Transport .7895 58 Heating Oil #2 Tankwagon .8295 59 60 Ms. Silberstein asked Ms. Stout if directives will be issued to the Departments 61 telling them what product to purchase from which vendor and Ms. Stout explained 62 that Blanket Purchase Orders will be issued to each vendor only for the awarded 63 items. The Departments will also be notified of the bid awards. 64 65 Ms. Stout also told the Board that Warfield had been awarded the Regular Gasoline Board of Works Minutes Cont'd December 27, 1984 Page22 1 delivered by Tankwagon even though they were not the low bidder in order to keep 2 one gasoline with one vendor making it easier to check the gasoline. She also 3 stated that the City will be using less and less tankwagon deliveries . 4 5 Ms. Silberstein moved to award the bulk fuel bids as recommended, seconded by 6 Mr. Brown and on unanimous voice vote the motion was carried. 7 8 Date Set to Receive Bids for Cold Mix FOB Plant 9 10 Ms. Silberstein moved to set January 24, 1984 at 9:00 A.M. as the date and time 11 to receive bids for Cold Mix FOB Plant for 1985, seconded by Mr. Brown and on 12 unanimous voice vote the motion was carried. 13 14 Fire Department 15 16 Approval of Hiring of New Firefighter 17 18 Fire Chief, Larry Bosell requested the Board to appoint Michael E. Seal as a 19 probationary Firefighter beginning January 1, 1985. Mr. Seal has been approved 20 by the local Pension Board and will be subject to the approval of the Indiana 21 State PERF Fund and will serve a one year probationary period. 22 23 Ms. Silberstein moved to approve the hiring of Michael E. Seal as a probationary 24 Firefighter beginning January 1, 1985 subject to approval by PERF, seconded by 25 Mr. Brown and on unanimous voice vote the motion was carried. 26 27 Mayor Frank Waltermann administered the Oath of Appointment to Mr. Seal and the 28 congratulations of the Board were extended to him. 29 30 Law Department 31 32 Approval of Purchase of N.W. 7th Street Right of Way 33 34 Mr. Barden told the Board that Kaplan Enterprises countered the 3,950.00 offer 35 of the City for the purchase of the N.W. 7th Street Right of Way. They are asking 36 7,000.00 which was an appraisal figure prior to the beginning of construction 37 on this project. Mr. Barden feels this amount is reasonable and is justifiable. 38 39 Ms. Maness stated that the 7,000.00 figure is allowed for in the grant. 40 41 Ms. Silberstein moved to ratify the Purchase Agreement for N.W. 7th Street Right 42 of Way from Kaplan Enterprises, Inc. seconded by Mr. Brown and on unanimous voice 43 vote the motion was carried. 44 45 Mr. Barden told the Board that he had notified the City's insurance carrier 46 that the project is essentially completed and they should extend liability coverage 47 on the extension of N.W. 7th Street. 48 49 Release of Mortgage for Richard and Rhett Baumgartner. 50 51 Mr. Barden told the Board that this is a Community Development mortgage now paid 52 in full and needs to be formally released. 53 54 Ms. Silberstein moved to approve and execute the Release and Satisfaction of 55 Mortgage for Richard and Rhett Baumgartner, seconded by Mr. Brown and on unanimous 56 voice vote the motion was carried. 57 58 Ratify Purchase Agreement for Train Depot 59 60 Ms. Maness explained that the Community & Economic Development Revolving Loan 61 Fund Committee had met and agreed to purchase the train depot for a purchase 62 price of 25,000.00 from Norfolk and Southern. The loan committee has the power 63 to make the purchase, but cannot take title to the property. The Board of Works 64 must accept the title to the property for the City. All the property documents 65 have been executed by the loan committee. act Board of Works Minutes Con't December 27, 1984 . Page 3 1 Ms. Silberstein moved to ratify the Purchase Agreement between the City of Richmond 2 and Norfolk and Southern for the purchase of the train depot, seconded by Mr. 3 Brown and on unanimous voice vote the motion was carried. III 4 1 I. 5 Authority to Survey City Owned Buildings for Asbestos Content 6 7 Mr. Barden told the Board that he had received communication from the State 8 Attorney General's Office regarding submitting claims for containment or removal 9 of asbestos by the end of January, 1985. Mr. Barden stated that the City needs 10 to determine if there is a problem with asbestos in City owned buildings and 11 get estimates on the containment or removal if a problem exists. A prior study 12 had indicated the presence of asbestos in the Municipal Building, but had not 13 determined if it was a problem. 14 15 Mr. Barden recommended to the Board that they direct the Purchasing Director 16 to take quotes on a survey of all City owned buildings and determine the existance 17 of any asbestos and if it could be a problem. Quotes should also be received 18 on the cost of removal or containment if the problem exists. These claims can 19 then.be submitted with the State of Indiana. The reason it must be accomplished 20 prior to the end of January, 1985 is due to the Statute of Limitations and if 21 the claims are submitted in a timely fashion the cost of the removal or containment 22 can be recovered. 23 24 Mr. Barden feels it is worth looking into since there is a good change that 25 all buildings built prior to 1973 contain asbestos insulation;; and in the future 26 OSHA regulations could force the City to remove this insulation. 27 28 Ms. Silberstein moved to authorize and direct the Purchasing Director to have 29 a survey taken to identify asbestos in all City owned buildings and to take 30 quotes on the removal or containment of such, seconded by Mr. Brown and on 31 unanimous voice vote the motion was carried. 32 33 MISCELLANEOUS BUSINESS 34 • 35 Committee of the Whole Meetings 36 37 Ms. Maness told the Board that the Common Council had established a Committee 38 of the Whole meeting on January 3, 1985 at 7:00 P.M. for more discussion on 39 Cable TV. She also stated there would be a Committee of the Whole on January 40 24, 1985 at 7:00 P.M. for discussion with the County Commissioners and County 41 Council on the 911 issue. These meetings will be in the Board of Works Room. 42 43 Executive Session of Board of Works Set 44 45 Ms. Silberstein moved to set January 10, 1985 at 8:30 A.M. in the Office of 46 the City Attorney as the time and place for an executive session of the Board 47 of Public Works and Safety to discuss litigation against the City and personnel 48 matters, seconded by Mr. Brown and on unanimous voice vote the motion was carried. 49 50 City Clerk, Mary Merchanthouse announced that the Special Meeting of the Common 51 Council set for January 27, 1984 at 7:00 P.M. had been cancelled. 52 III 53 ADJOURNMENT 54 55 There being no further business on a motion duly made, seconded and passed the 56 meeting was adjourned. 57 58 Cathy A. Maness 59 President 60 61 ATTEST: Mary Merchanthouse 62 Clerk of the Board 63 64 • 65