HomeMy Public PortalAbout12-06-1984 d3
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, DECEMBER 6, 1984
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met
2 in regular session December 6, 1984 at the hour of 9:00 A.M. in the Municipal
3 Building in said City. Ms. Maness presided with Mr. Brown and Ms. Silberstein
4 in attendance. The following business was had to-wit :
5
6 9:00 A.M. Bid Opening for Abandoned Vehicle Storage for 1985
7
8 Ms. Maness opened the bidding and requested all bids be presented for opening.
9 After receiving all bids, Ms. Silberstein moved to close the bidding, seconded
10 by Mr.• Brown and on unanimous voice vote the motion was carried.
11
12 Mr. Barden examined the Proof ,of Publication and found it to be in order.
13 Ms. Silberstein moved to accept and file the Proof of Publication, seconded
14 by Mr. Brown and on unanimous voice vote the motion was carried.
15
16 Ms. Maness announced one (1) bid had been received from J Street Auto Parts.
17 The bid was received on the correct form and accompanied by a Certificate of
18 Liability Insurance as required. Total bid price for the storage of abandoned
19 vehicles for 1985 was 6,600.00. Ms. Silberstein moved to refer the bid of
20 J Street Auto Parts to the City Attorney for evaluation and recommendation,
21 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
22
23 Bid Opening for Street Materials for 1985
24
25 Ms. Maness opened the bidding and requested all bids be presented for opening.
26 After receiving all bids, Ms. Silberstein moved to close the bidding, seconded
27 by Mr. Brown and on unanimous voice vote the motion was carried.
28
29 Mr. Barden examined the Proof of Publication and found it to be in order.
30 Ms. Silberstein moved to accept and file the Proof of Publication, seconded
31 by Mr. Brown and on unanimous voice vote the motion was carried.
32
33 Four bids were received for Street Materials. The first bid opened was that
34 of American Aggregates. The bid was on the correct form and in proper order.
35 A corporation check had been submitted in lieu of a Certified Check for 10%
36 of the total bid price.
37
38 The second bid opened was that of Middleboro Stone Corporation. The bid was
39 on the correct form and in proper order. A bid bond in the amount of 10% accompanied
40 the bid.
41
42 The third bid received and opened was that of Contractors United, Inc. and
43 was on the correct form and in proper order. A bid bond in 10% of the total
44 bid accompanied the bid.
45
46 The fourth bid received was that of Stone Valley Paving Corporation. The bid
47 was on the correct form and in proper order. A bid bond in the amount of 10%
48 of the total bid price accompanied the bid.
49
50 Ms. Maness stated that due to the complexity of the bids, she was not going
51 to read each bid, but that copies would be in the City Clerk's Office for the
52 public's inspection.
53
54 Ms. Silberstein moved to refer the bids for street materials to the Purchasing
55 Director for evaluation, tabulation and recommendation, seconded by Mr. Brown
56 and on unanimous voice vote the motion was carried.
• 57
58 APPROVAL OF MINUTES OF NOVEMBER 29, 1984
59
60 Ms. Silberstein moved to approve the minutes of the previous meeting as prepared,
61 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
62
63 APPROVAL OF CLAIMS FOR PAYMENT
64
65 Mr. Brown moved to approve the claims as presented for payment, seconded by
lq
Board of Works Minutes Cont'd
December 6, 1984
Page 2
1 Ms. Silberstein and on unanimous voice vote the motion was carried.
2
3 DEPARTMENT REQUESTS AND COMMENTS
4
5 Public Works
6
111
7 Approval for use of City Bus for Jaycees Toy Sale
8
9 Janet Sams, Manager of the Rose View Transit System requested approval from the
10 Board for the Jaycees to use a city bus to transport welfare recipients from
11 the Municipal Building parking lot to the Kuhlman Center for their toy sale.
12 The sale will be on December 15, 1984 and they would use the bus from 9:00 A.M.
13 to 12:00 noon. One of the bus drivers has volunteered his time to drive the
14 bus.
15
16 Ms. Silberstein noted• that this request was covered in the Board's Policy for
17 Charter Service for non-profit agencies and so moved to approve the request of
18 Ms. Sams for the Jaycees to use a City bus on December 15, 1984 from 9:00 A.M.
19 to 12:00 noon for their toy sale, seconded by Mr. Brown and on unanimous voice
20 vote the motion was carried.
21
22 Weights and Measures
23
24 The monthly report for the Department of Weights and Measures was presented and
25 Ms. Silberstein moved to accept and file the report, seconded by Mr. Brown -and
26 on unanimous voice vote the motion was carried.
27
28 Law Department
29
30 Approval for release of Mortgage-Amanda McCoy
31
32 Mr. Barden explained that the City had sold a piece of property earlier this
33 year on a contract sale and later discovered that the property had been sold
34 prior and the person had defaulted on the contract. The property was deeded
35 back to the City and the City failed to release the mortage. In order to clear
36 the title to the property a mortage release needs to be filed on Amanda McCoy.
37
38 Ms. Silberstein moved to approve and execute the Release of Mortgage for Amanda
39 McCoy, seconded by Mr. Brown and on unanimous voice vote the motion was carried.
40
41 Approval to make formal offer to purchase on N.W. 7th Street property
42
43 Mr. Barden stated that he has received an appraisal on the property acquisition
44 on N.W. 7th Street for 3,950.00 and this was being reviewed by another appraiser
45 as required when using federal funds to purchase property. Mr. Barden requested
46 the Board to give him permission to make a formal offer to purchase on the
47 satisfactory review of the appraisal.
48
49 Ms. Silberstein moved to authorize Mr. Barden to make a formal offer to purchase
50 property on N.W. 7th Street at the appraised price of 3,950.00 subject to the
51 review of the appraisal, seconded by Mr. Brown and on unanimous voice vote the
52 motion was carried.
53
54 Approval of Spring Grove Fire Contract for 1985
55
56 Ms. Maness stated that she had negotiated the annual contract with the town of
57 Spring Grove for fire protection to be provided by the Richmond Fire Department
58 in the amount of 17,812.00 to be paid in two (2) equal installments for 1985.
59
60 Ms. Silberstein moved to approve and execute the Fire Contract with, Spring Grove
61 for 1985, seconded by Mr. Brown and on unanimous voice vote the motion was carried.
62
63 The contract for Wayne Township will be presented to the Board at the next meeting.
64
65
l5
Board of Works Minutes Cont 'd
December 6, 1984
Page 3
1 Board of Works
2
3 Holiday Schedule for City Employees for 1985
4
5 Ms. Maness stated that the Board would officially set January 1, 1985 as a
6 Holiday for city employees and the other holidays would be established in
7 connection with new personnel policies .
8
9 USA Today Dispensers on Public Right-of-Way
10
11 Mr. Barden stated that he had been working with the Palladium Item and USA
12 Today regarding the placement of USA Today dispensers on public right of ways
13 and they had reached the decision that they could remain on the right of way
14 but some questions have come up regarding them being chained to utility poles.
15
16 The utility poles must meet standards regarding break away procedures if hit
17 and the dispensers could interfere with these standards. The stands could
18 also become electrified while being chained to the poles and should be placed
19 a minimum distance from the pole to prevent this. Mr. Barden also stated
20 that the city should be named as a co-insured for liability purposes involved
21 in the stands on the right of ways.
22
23 Ms. Silberstein stated that the city can make reasonable restrictions on the
24 location of the stands on right of way. Ms. Silberstein commented that she
25 had requested Captain Wogoman to inspect the locations of the stands for
26 traffic hazards. Captain Wogoman stated that each stand would have to be
27 decided on individually and he would be glad to work with the Palladium Item
28 regarding any placement problems.
29
III 30 Ms. Silberstein requested that a list be furnished on the existing boxes and
31 and future placement. . She stated that the Board and the City wants to work
32 with the Palladium Item to develop solutions to legitimate concerns regarding
33 the locations of the dispensers.
34
35 Mr. George Reller, Attorney at Law, representing the Palladium Item, stated
36 that they would make every effort to work with the City to reach .accomodations
37 satisfactory to the City, RP&L and the residents. Mr. Reller stated they
38 were also concerned about the chaining to utility poles. He requested that
39 representatives of the Palladium Item set down with the City Attorney and
40 work out procedures to protect the interest of the City and the rights of the
41 Palladium Item and USA Today under the First Amendment. If this request is
42 acceptable they would meet with Mr. Barden at the first acceptable date.
43
44 Ms. Maness requested that Mr. Richard Barker of Richmond Power & Light be
45 included in the meeting and Mr. Barden requested that Ms. Silberstein be in
46 attendance also.
47
48 Mr. Reller stated there was a procedure to coat the chains to prevent them
49 from being electrified, but if this was not acceptable to the City they would
50 remove the chains to prevent interference with the break away standards.
51
52 Ms. Silberstein moved to form a study committee regarding the placement of
53 the USA Today Dispensers on City property consisting of . .. a representative
54 from USA Today-Palladium Item, Mr. Barden, Ms. Silberstein and Richard Barker
III 55 and make a recommendation to the Board of Works, seconded by Mr. Brown and
56 on unanimous voice vote the motion was carried.
57
58 ADJOURNMENT
59
60 There being no further business on a motion duly made, seconded and passed
61 the meeting was adjourned.
62
63 Cathy A. Maness
64 President
65 ATTEST: Mary Merchanthouse
City Clerk