HomeMy Public PortalAbout11-08-1984 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, NOVEMBER 8, 1984
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in
2 regular session November 8, 1984 at the hour of 9:00 A.M. in the Municipal
3 Building in said City. Ms. Maness presided with Mr. Brown and Ms. Silberstein
4 in attendance. The following business was had to-wit:
III5
6 9:00 A.M. BID OPENING FOR COMPUTER SYSTEM UPGRADE - FINANCE DEPARTMENT AND SANITARY
7 DISTRICT
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9 Ms. Maness requested all bids to be received for opening to be turned in to the
10 Board. Ms. Silberstein moved to close the bidding, seconded by Mr. Brown and
11 on unanimous voice vote the motion was carried.
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13 Mr. Barden presented the Proof of Publication and found it to be in order. Ms. '
14 Silberstein moved to accept and file the proof of publication, seconded by Mr.
15 Brown and on unanimous voice vote the motion was carried.
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17 The only bid received was that of NCR. The bid was found to be in order and
18 accompanied by a bid bond in 10% of the total bid price.
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20 The bid for part A of the specifications dealing with the upgrade of the system
21 was in the amount of 90,329.60 and the bid for part B for the Personal Computers
22 was for 7,066.79. Alternate bids were also included for part A for 92,832.07
23 and part B for 25,796.75. The bid included a ninety (90) day delivery and a
24 ninety (90) day warranty on the hardware. The bid was on a five (5) year purchase
25 plan.
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27 Ms. Silberstein moved to refer the bid of NCR to the Finance Department and the
28 Sanitary District for evaluation and recommendation, seconded by Mr. Brown and
29 on unanimous voice vote the motion was carried.
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31 INOPERABLE VEHICLE HEARING - 1300 SOUTH J STREET
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33 On a complaint issued by the Board of Public Works and Safety to Jr. James B. Wells
34 III regarding two (2) inoperable vehicles located at 1300 South J Street, Mr.
35 Barden determined that Mr. Wells had been properly notified of the hearing and that
36 a return receipt had been signed by Mr. Wells for the Notice of Hearing.
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38 The Clerk of the Board administered the Oath to give testimony to Mr. Dennis
39 Bronston of the Planning and Economic Development Department. Mr. Bronston stated
40 that he had sent Mr. Wells a letter on October 3, 1984 regarding the removal of
41 the inoperable vehicles and that the vehicles have not been removed as of
42 November 8,-. 1984. Mr. Bronston recommended to the Board that they order the
43 vehicles removed within ten (10) days or cause the vehicles to be removed.
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45 The Clerk of the Board administered the oath to give testimony to Mr. James Wells
46 of 1300 South J Street. Mr. Wells stated that he does have one inoperable
47 vehicle and one vehicle operable but not licensed. Mr. Wells indicated that he
48 is trying to get the vehicle in. running condition, but is only able to work on
49 the vehicle on the weekends. He asked the Board about putting a fence around his
50 property to act as a buffer to conceal the vehicles and was informed that prolonged
51 storage of inoperable vehicles constitutes a junk yard operation.
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53 In response to a question from Ms. Silberstein, Mr. Wells explained that one of
54 the vehicles would soon be licensed and put into daily use as he was selling one
55 of his regularly used vehicles and that would be done by the upcoming week-end.
56 He requested the Board to extend the time to remove the vehicles to thirty (30)
57 days to allow ample time to repair the one (1) vehicle.
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59 Ms. Silberstein moved to order the two (2) inoperable vehicles of Mr. James Wells,
60 1300 South J Street, removed within fourteen (14) days or cause the removal of
61 such with the costs charged against the owner, seconded by Mr. Brown and on
62 unanimous voice vote the motion was carried. -. i
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Board of Works Minutes Cont'd
November 8, 1984
Page 2
1 APPROVAL OF MINUTES OF NOVEMBER 1, 1984
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3 Ms. Silberstein moved to approve the minutes of the previous meeting as prepared,
4 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
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6 APPROVAL OF CLAIMS FOR PAYMENT
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8 Mr. Brown moved to approve claims for payment as presented, seconded by Ms.
9 Silberstein and on unanimous voice vote the motion was carried.
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11 TABLED ITEMS
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13 Restoration of parking on N.W. 1st Street
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15 The request of Mr. James Shepard, 222 West Main Street, to restore parking on the
16 west side of N.W. 1st Street from Richmond Avenue to Lincoln Street was presented
17 for final action. Ms. Silberstein asked Mr. Shepard if there was a time period
18 when traffic was heaviest on N.W. 1st Street and Mr. Shepard and Captain Wogoman
19 agreed there was no special time period.
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21 Captain Wogoman requested the Board to not confuse the traffic by posting time
22 limitation signs regarding parking if it was their intent to restore parking.
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24 Ms. Silberstein moved to restore parking on N.W. 1st Street from the alley south
25 of Richmond Avenue to Lincoln Street on the west side of the street effective
26 with the removal of the no parking signs. Ms. Maness removed herself from the
27 chair to second the motion and on a voice vote with Mr. Brown voting no the
28 motion was carried.
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30 DEPARTMENT REQUESTS AND COMMENTS
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32 Purchasing Department
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34 Bid date set for December 6, 1984 to receive bids for bulk materials, etc.
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36 Ms. Maness explained that the City must award bids for bulk materials, lubricants,
37 uniforms and salt in ordet to be prepared for 1985.
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39 Mr. Brown moved to set December 6, 1984 at 9:00 A.M. as the date and time to
40 receive bids for bulk materials, lubricants, uniforms and salt, seconded by Ms.
41 Silberstein and on unanimous voice vote the motion was carried.
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43 Finance Department
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45 Obsolete Items declared for City Auction
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47 Ms. Maness presented the list of items from the Sanitary District, Fire Department
48 and Clerk's Office that are no longer useful and need to be declared obsolete so
49 they can be sold in the City Auction. Ms. Silberstein moved to approve the list
50 presented and declare these items obsolete, seconded by Mr. Brown and on unanimous
51 voice vote the motion was carried.
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53 Ms. Maness presented the list of unclaimed items from the Police Department to
54 be declared obsolete for sale at the City Auction. Ms. Silberstein moved to
55 declare these items unclaimed and obsolete, seconded by Mr. Brown and on
56 unanimous voice vote the motion was carried.
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58 Ms. Maness stated that she would have lists of obsolete items from other
59 departments at a later date.
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61 The auction will be held on December 1, 1984 at two (2) locations within the City.
62 The unclaimed items and office items from city departments will be sold starting
63 at 9:00 A.M. at the Police Garage on Garden Avenue. Larger items and equipment
64 will be sold starting at 1:00 'P.M. from the Street Department Garage at 700
65 Richmond Avenue.
Board of Works Minutes Cont'd
November 8, 1984
Page 3
1 Law Department
2
3 Set bid date for Adandoned Vehicle Storage for December 6, 1984
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5 Ms. Silberstein moved to set December 6, 1984 at 9:00 A.M. as the date and time
6 to receive bids for the storage of abandoned vehicles for 1985.
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8 Planning & Economic Development
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10 Approval for Planning & Economic Development Employees to issue litter violation
11 tickets.
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13 Mr. Barden requested that Dennis Bronston, Dan Dooley and Curtis Hedgecock be
14 given the authority by the Board to issue tickets for litter violations since
15 they do inspections and are called about these complaints.
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17 Ms. Silberstein moved to grant authority to Dennis Bronston, Dan Dooley and
18 Curtis Hedgecock to issue litter ordinance violation tickets, seconded by Mr.
19 Brown and on unanimous voice vote the motion was carried.
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21 Public Works
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23 Approval of Change in Plans and Materials for South L Street
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25 Mr. Willis presented -a request for a change in plans, materials or quantities
26 for the South L Street Project. The request covers additional materials needed
27 for Stop signs at South 13th and L Streets for a total of 441.70.
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III 29 Ms. Silberstein moved to approve and execute the Change in Plans, Materials or
30 Quantities for South L Street, seconded by Mr. Brown and on unanimous voice
31 vote the motion was carried.
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33 Removal of parking on South L Street
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35 Mr. Willis told the Board that signs have been posted on South L Street for no
36 parking as per original specifications on the project, but no legal action has
37 been taken by the City to eliminate the parking. In order for this to be
38 enforceable the Board of Works would need to officially remove the parking from
39 this street.
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41 Captain Wogoman stated that this was originally done because the four lane road
L2 was to continue eastward, but that now that project will stop at 23rd Street.
43 He also commented that the contractors were in the process of marking the lanes
44 and it L_w.ill make a difference in the lanes if parking is allowed on .the street.
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46 Ms. Silberstein moved to recess -the meting of the Board of Public Works and
47 Safety until 4:00 P.M. , Friday, November 9, 1984 at which time a final determination
L8 will be made on the removal of parking on South L Street, seconded by Mr. Brown
49 and on unanimous voice vote the motion was carried.
50
51 Meeting dates Changed
52
53 Ms. Maness reminded the public that the Board of Works will be meeting November 14,
54 1984 at 9:00 A.M. and November 21, 1984 at 9:00 A.M. instead of their usual date.
55
56 Mr. Willis reminded the Board that Monday, November 12th is a Holiday and the
57 Sanitary District will be collecting both Monday and Tuesday trash on Tuesday.
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59 BOARD RECESSED
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61 There being no further business the Board was recessed until November 9, 1984 at
62 4:00 P.M.
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Board of Works Minutes Cont'd
November 9, 1984
Page 4
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1 BOARD OF PUBLIC WORKS AND SAFETY RECONVENED - NOVEMBER 9, 1984 - 4:00 P .M.
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3 The Board of Public Works and Safety of the City of Richmond, Indiana, reconvened in
4 regular session at the hour of 4:00 P.M. , November 9, 1984. Ms. Maness presided
5 with Mr. Brown and Ms. Silberstein in attendance. The following business was
6 had to-wit: •
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8 Ms. Silberstein moved to remove all on-street parking on South L Street from
9 the intersection of South 9th and L to South 23rd and L, seconded by Mr. Brown
10 and on unanimous voice vote the motion was carried.
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12 This is effective immediately.
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14 ADJOURNMENT
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16 There being no further business on a motion duly made, seconded and passed the
17 meeting was adjourned.
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19 Cathy A.- Maness
20 President
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24 ATTEST: Mary Merchanthouse
25 Clerk of the Board •
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