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HomeMy Public PortalAbout11-08-1984 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, NOVEMBER 8, 1984 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in 2 regular session November 8, 1984 at the hour of 9:00 A.M. in the Municipal 3 Building in said City. Ms. Maness presided with Mr. Brown and Ms. Silberstein 4 in attendance. The following business was had to-wit: III5 6 9:00 A.M. BID OPENING FOR COMPUTER SYSTEM UPGRADE - FINANCE DEPARTMENT AND SANITARY 7 DISTRICT 8 9 Ms. Maness requested all bids to be received for opening to be turned in to the 10 Board. Ms. Silberstein moved to close the bidding, seconded by Mr. Brown and 11 on unanimous voice vote the motion was carried. 12 13 Mr. Barden presented the Proof of Publication and found it to be in order. Ms. ' 14 Silberstein moved to accept and file the proof of publication, seconded by Mr. 15 Brown and on unanimous voice vote the motion was carried. 16 17 The only bid received was that of NCR. The bid was found to be in order and 18 accompanied by a bid bond in 10% of the total bid price. 19 20 The bid for part A of the specifications dealing with the upgrade of the system 21 was in the amount of 90,329.60 and the bid for part B for the Personal Computers 22 was for 7,066.79. Alternate bids were also included for part A for 92,832.07 23 and part B for 25,796.75. The bid included a ninety (90) day delivery and a 24 ninety (90) day warranty on the hardware. The bid was on a five (5) year purchase 25 plan. 26 27 Ms. Silberstein moved to refer the bid of NCR to the Finance Department and the 28 Sanitary District for evaluation and recommendation, seconded by Mr. Brown and 29 on unanimous voice vote the motion was carried. 30 31 INOPERABLE VEHICLE HEARING - 1300 SOUTH J STREET 32 33 On a complaint issued by the Board of Public Works and Safety to Jr. James B. Wells 34 III regarding two (2) inoperable vehicles located at 1300 South J Street, Mr. 35 Barden determined that Mr. Wells had been properly notified of the hearing and that 36 a return receipt had been signed by Mr. Wells for the Notice of Hearing. 37 38 The Clerk of the Board administered the Oath to give testimony to Mr. Dennis 39 Bronston of the Planning and Economic Development Department. Mr. Bronston stated 40 that he had sent Mr. Wells a letter on October 3, 1984 regarding the removal of 41 the inoperable vehicles and that the vehicles have not been removed as of 42 November 8,-. 1984. Mr. Bronston recommended to the Board that they order the 43 vehicles removed within ten (10) days or cause the vehicles to be removed. 44 45 The Clerk of the Board administered the oath to give testimony to Mr. James Wells 46 of 1300 South J Street. Mr. Wells stated that he does have one inoperable 47 vehicle and one vehicle operable but not licensed. Mr. Wells indicated that he 48 is trying to get the vehicle in. running condition, but is only able to work on 49 the vehicle on the weekends. He asked the Board about putting a fence around his 50 property to act as a buffer to conceal the vehicles and was informed that prolonged 51 storage of inoperable vehicles constitutes a junk yard operation. 52 53 In response to a question from Ms. Silberstein, Mr. Wells explained that one of 54 the vehicles would soon be licensed and put into daily use as he was selling one 55 of his regularly used vehicles and that would be done by the upcoming week-end. 56 He requested the Board to extend the time to remove the vehicles to thirty (30) 57 days to allow ample time to repair the one (1) vehicle. 58 59 Ms. Silberstein moved to order the two (2) inoperable vehicles of Mr. James Wells, 60 1300 South J Street, removed within fourteen (14) days or cause the removal of 61 such with the costs charged against the owner, seconded by Mr. Brown and on 62 unanimous voice vote the motion was carried. -. i 63 64 65 -\L( Board of Works Minutes Cont'd November 8, 1984 Page 2 1 APPROVAL OF MINUTES OF NOVEMBER 1, 1984 2 3 Ms. Silberstein moved to approve the minutes of the previous meeting as prepared, 4 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 5 6 APPROVAL OF CLAIMS FOR PAYMENT 7 8 Mr. Brown moved to approve claims for payment as presented, seconded by Ms. 9 Silberstein and on unanimous voice vote the motion was carried. 10 11 TABLED ITEMS 12 13 Restoration of parking on N.W. 1st Street 14 15 The request of Mr. James Shepard, 222 West Main Street, to restore parking on the 16 west side of N.W. 1st Street from Richmond Avenue to Lincoln Street was presented 17 for final action. Ms. Silberstein asked Mr. Shepard if there was a time period 18 when traffic was heaviest on N.W. 1st Street and Mr. Shepard and Captain Wogoman 19 agreed there was no special time period. 20 21 Captain Wogoman requested the Board to not confuse the traffic by posting time 22 limitation signs regarding parking if it was their intent to restore parking. 23 24 Ms. Silberstein moved to restore parking on N.W. 1st Street from the alley south 25 of Richmond Avenue to Lincoln Street on the west side of the street effective 26 with the removal of the no parking signs. Ms. Maness removed herself from the 27 chair to second the motion and on a voice vote with Mr. Brown voting no the 28 motion was carried. 29 30 DEPARTMENT REQUESTS AND COMMENTS 31 32 Purchasing Department 33 34 Bid date set for December 6, 1984 to receive bids for bulk materials, etc. 35 36 Ms. Maness explained that the City must award bids for bulk materials, lubricants, 37 uniforms and salt in ordet to be prepared for 1985. 38 39 Mr. Brown moved to set December 6, 1984 at 9:00 A.M. as the date and time to 40 receive bids for bulk materials, lubricants, uniforms and salt, seconded by Ms. 41 Silberstein and on unanimous voice vote the motion was carried. 42 43 Finance Department 44 45 Obsolete Items declared for City Auction 46 47 Ms. Maness presented the list of items from the Sanitary District, Fire Department 48 and Clerk's Office that are no longer useful and need to be declared obsolete so 49 they can be sold in the City Auction. Ms. Silberstein moved to approve the list 50 presented and declare these items obsolete, seconded by Mr. Brown and on unanimous 51 voice vote the motion was carried. 52 53 Ms. Maness presented the list of unclaimed items from the Police Department to 54 be declared obsolete for sale at the City Auction. Ms. Silberstein moved to 55 declare these items unclaimed and obsolete, seconded by Mr. Brown and on 56 unanimous voice vote the motion was carried. 57 58 Ms. Maness stated that she would have lists of obsolete items from other 59 departments at a later date. 60 61 The auction will be held on December 1, 1984 at two (2) locations within the City. 62 The unclaimed items and office items from city departments will be sold starting 63 at 9:00 A.M. at the Police Garage on Garden Avenue. Larger items and equipment 64 will be sold starting at 1:00 'P.M. from the Street Department Garage at 700 65 Richmond Avenue. Board of Works Minutes Cont'd November 8, 1984 Page 3 1 Law Department 2 3 Set bid date for Adandoned Vehicle Storage for December 6, 1984 4 5 Ms. Silberstein moved to set December 6, 1984 at 9:00 A.M. as the date and time 6 to receive bids for the storage of abandoned vehicles for 1985. 7 8 Planning & Economic Development 9 10 Approval for Planning & Economic Development Employees to issue litter violation 11 tickets. 12 13 Mr. Barden requested that Dennis Bronston, Dan Dooley and Curtis Hedgecock be 14 given the authority by the Board to issue tickets for litter violations since 15 they do inspections and are called about these complaints. 16 17 Ms. Silberstein moved to grant authority to Dennis Bronston, Dan Dooley and 18 Curtis Hedgecock to issue litter ordinance violation tickets, seconded by Mr. 19 Brown and on unanimous voice vote the motion was carried. 20 21 Public Works 22 23 Approval of Change in Plans and Materials for South L Street 24 25 Mr. Willis presented -a request for a change in plans, materials or quantities 26 for the South L Street Project. The request covers additional materials needed 27 for Stop signs at South 13th and L Streets for a total of 441.70. 28 III 29 Ms. Silberstein moved to approve and execute the Change in Plans, Materials or 30 Quantities for South L Street, seconded by Mr. Brown and on unanimous voice 31 vote the motion was carried. 32 33 Removal of parking on South L Street 34 35 Mr. Willis told the Board that signs have been posted on South L Street for no 36 parking as per original specifications on the project, but no legal action has 37 been taken by the City to eliminate the parking. In order for this to be 38 enforceable the Board of Works would need to officially remove the parking from 39 this street. 40 41 Captain Wogoman stated that this was originally done because the four lane road L2 was to continue eastward, but that now that project will stop at 23rd Street. 43 He also commented that the contractors were in the process of marking the lanes 44 and it L_w.ill make a difference in the lanes if parking is allowed on .the street. 45 46 Ms. Silberstein moved to recess -the meting of the Board of Public Works and 47 Safety until 4:00 P.M. , Friday, November 9, 1984 at which time a final determination L8 will be made on the removal of parking on South L Street, seconded by Mr. Brown 49 and on unanimous voice vote the motion was carried. 50 51 Meeting dates Changed 52 53 Ms. Maness reminded the public that the Board of Works will be meeting November 14, 54 1984 at 9:00 A.M. and November 21, 1984 at 9:00 A.M. instead of their usual date. 55 56 Mr. Willis reminded the Board that Monday, November 12th is a Holiday and the 57 Sanitary District will be collecting both Monday and Tuesday trash on Tuesday. 58 59 BOARD RECESSED 60 61 There being no further business the Board was recessed until November 9, 1984 at 62 4:00 P.M. 63 64 65 I ( Board of Works Minutes Cont'd November 9, 1984 Page 4 • 1 BOARD OF PUBLIC WORKS AND SAFETY RECONVENED - NOVEMBER 9, 1984 - 4:00 P .M. 2 3 The Board of Public Works and Safety of the City of Richmond, Indiana, reconvened in 4 regular session at the hour of 4:00 P.M. , November 9, 1984. Ms. Maness presided 5 with Mr. Brown and Ms. Silberstein in attendance. The following business was 6 had to-wit: • 7 8 Ms. Silberstein moved to remove all on-street parking on South L Street from 9 the intersection of South 9th and L to South 23rd and L, seconded by Mr. Brown 10 and on unanimous voice vote the motion was carried. 11 12 This is effective immediately. • 13 14 ADJOURNMENT 15 16 There being no further business on a motion duly made, seconded and passed the 17 meeting was adjourned. 18 • 19 Cathy A.- Maness 20 President 21 22 23 24 ATTEST: Mary Merchanthouse 25 Clerk of the Board • 26 27 28 29 30 31 32 33 34 35 • 36 37 38 • 39 40 G_1 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 • • 63 64 65