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HomeMy Public PortalAbout10-25-1984 ;Lv5 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, OCTOBER 25, 1984 1 The Board of Public Works and Safety of the City of Richmond, Indiana , met in 2 regular session October 25, 1984 at the hour of 9:00 A.M. in the Municipal 3 Building in said City. Mr. Brown presided with Ms. Silberstein in attendance. 4 Ms. Maness was absent. The following business was had to-wit: III 5 6 APPROVAL OF MINUTES OF OCTOBER 18, 1984 7 8 Ms. Silberstein moved to approve the minutes of the previous meeting as prepared, 9 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 10 11 APPROVAL OF CLAIMS FOR PAYMENT 12 13 Ms. Silberstein moved to approve claims in the amount of 538,419.31 for payment, 14 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 15 16 TABLED ITEMS 17 18 Request of Richmond Power & Light For Property Exchange with SPUR for Substation 19 20 Ms. Silberstein stated that she had been informed the area was zoned Greenbelt 21 and that Central Services are allowed in the Greenbelt Zoning. Mr. Dooley did 22 inform the Board that under the Urban Renewal Planthe area would have to be 23 screened and landscaped. Mr. Barker stated that the landscaping was in the 24 original agreement with SPUR and that natural plants would be used in the land- 25 scaping. 26 27 Mr. Brown asked Mr. Barker as to the direction that the wires would be coming 28 from into the substation. Mr. Barker replied that they would be coming from all III 29 directions including New Paris Pike, and east and west on J Street. 30 31 Ms. Silberstein asked Mr. Barker if alternative sites were considered and Mr. 32 Barker stated that they had identified three (3) possible sites and that the 33 cost of the other two (2) sites was appraised at 35,000.00 and that this site 34 was better protectedby being surrounded on three (3) sides by non-traffic areas. 35 36 Ms. Silbersetein questioned the timetable for completion of the substation and 37 was informed that if the property was aquired and weather permitted the grading and 38 the foundation would be completed in 1984 and the construction of the substation 39 would be completed in 1985. 40 41 Mr. Brown stated that he hesitated to make a final decision in the absence of 42 Ms.Maness and removing himself from the Chair moved to table the request of Rich- 43 mond Power & Light until the meeting of November 1 , 1984, seconded by Ms. 44 Silberstein and on unanimous voice vote the motion was carried. 45 46 Petition for Residential Parking District on S.W. D Street 47 48 Ms. Ruthmary Wright of 400 College Avenue told the Board that the three (3) 49 residents of the area are making this petition because of student cars from 50 Earlham parking along this street and leaving no on street parking for resi- 51 dents. The two (2) residents with the College Avenue address park along S.W. 52 D Street since they have no available parking on the west side of College Avenue. 53 The student cars parking in this area do not have registration stickers and III 54 are from out of town. 55 56 Ms. Siberstein commented that she has been in the area several times and 57 noted that the properties in question have garages and asked if they were 58 useable. Ms. Wright stated that her garage was useable, but inconvenient to 59 have to use each time she uses her car. 60 61 Ms. Silberstein stated that during the times she was in this area it was parked 62 solid and she has talked with Mr. Chrisman of Earlham College and they stated 63 they were willing to assist by educating the students that there was no 64 restrictions on cars on campus other than to purchase a parking sticker. He 65 also indicated that they could not force the students to register their cars. Board of Works Minutes Cont'd October 25, 1984 Page 2 1 Ms. Silberstein suggested there might be other vible alternatives than to become a 2 residential parking district such as just having the two hour parking limitation 3 posted or to have the city enforce the 24 hour parking limitations or to allow 4 Earlham to solve the problem with the assistance of the city. 5 6 Mr. Willis informed the Board that he felt the residents of the area could have the 7 right to vacate the street. 8 9 Ms. Silberstein stated that she hated to make a final decision on setting a public hearing 10 for residential parking until Mr. Barden can be present and make a determination as 11 to any residential rights the residents of the Earlham dormatory might have at the 12 end of S.W. D Street. 13 14 Ms. Silberstein moved to leave this reqeust tabled until November 1 , 1984, seconded by 15 Mr. Brown and on unanimous voice vote the motion was carried. 16 17 Mr. Brown commented that they will continue to monitor this situation. 18 19 Policy for bus advertisements for not for profit agencies 20 21 Ms. Silberstein stated that she has developed a policy regarding allowing not for 22 profit agencies to utilize unused space on buses for advertising. She requested 23 this remain tabled until all persons involved have had a change to look over 24 the proposed policy and a final policy has been developed. 25 26 DEPARTMENT REQUESTS AND COMMENTS 27 28 Fire Department - Hiring new Firefighter - Sidney Scott Simmons 29 30 Chief Bosell presented the following letter to the Board: 31 32 Dear Board Members : 33 34 Please accept this request to employ as a prpbationary firefighter: 35 36 Sidney Scott Simmons 37 128 South 15th Street 38 Richmond, Indiana 47374 39 40 Mr. Simmons has been approved by the local pension board and will be subject to 41 the approval of the State Public Employment Retirement Fund and a one year 42 probationary period. 43 44 /s/ Larry H. Bosell 45 Fire Chief 46 47 Ms. Silberstein moved to approve the hiring of Sidney Scott Simmons as a firefighter • 48 effective immediately, seconded by Mr. Brown and on unanimous voice vote the motion was 49 carried. 50 51 Mayor Frank Waltermann administered the oath to Mr. Simmons to become a firefighter 52 and the congratulations of the Board was extended to Mr. Simmons. 53 54 Chief Bosell commented that the Fire Department now stands at 83 men. 55 56 Public Works 57 58 Awarding of N.W. 7th Street Construction Bid to C.U. I. 59 60 Mr. Willis stated that all items have been worked out with the contractor regarding 61 the construction of N.W. 7th Street and recommends the bid be awarded to Contractors 62 UNITED, Inc. the lowest and best bid and that the contract be executed so the 63 construction can be started. 64 65 Ms. Silberstein moved to accept the bid of Contractors United, Inc. for 77,434.33 07 5'7 Board of Works Minutes Cont'd October 25, 1984 Page 3 1 for the construction of N.W. 7th Street and to execute the contract for same, seconded 2 by Mr. Brown and on unanimous voice vote the motion was carried. 3 III 4 Board of Works 5 6 Approval to change a meeting date to November 14, 1984 7 8 Mr. Brown read the following memo from Ms. Maness, President of the Board of 9 Public Works and Safety: 10 11 . November 15, 1984 is a regularly scheduled meeting of the Board of Works. The 12 City' s 1985 budget is before the State Tax Board on that day and I will be unable 13 to attend the Board of Works meeting. 14 15 This is also the meeting that I plan to award the computer upgrade bid 16 which will be opened on the 8th day of November. 17 18 Therefore, I respectfully request that the meeting scheduled for November 19 15, 1984 be rescheduled to Wednesday, November 14, 1984 at 9:00 A.M. . 20 21 /s/ Cathy A. Maness 22 23 Ms. Silberstein moved to change the date of the November 15, 1984 meeting to 24 November 14, 1984, seconded by Mr. Brown and on unanimous voice vote the motion 25 was carried. 26 27 Report from management of Cable TV 28 III29 Mr. Rich Cody, Manager of Cable TV, told the Board of Works that he was unable to 30 provide them with the information requested regarding timetables and maintenance 31 due to a death in the family of Group Manager, Mr. Don Morris. Mr. Morris was 32 preparing the information and was to be in attendance at this meeting along with 33 the area manager. 34 35 Mr. Cody asked the Board permission to extend this time until the meeting of 36 November 14, 1984 to provide the information requested. 37 38 Mr. Cody stated that he had requested the following information from Mr. Morris: 39 1 . How long to complete the retrofit construction. 40 2. A timetable on engineering and construction in the Reeveston area. 41 3. Public Education and government access channels 42 4. Problems with channel 13 43 5. Additional channels being provided 44 6. What problems existed creating the local management turnover 45 46 Mr. Cody also requested copies of all complaints forwarded to his office that were 47 taken by the Clerk' s Office under the Board of Works Cable Complaint Policy. 48 49 Councilperson Lynn Morris presented several questions to Mr. Cody that had been 50 asked of her regarding Cable TV. 51 52 In response to those questions Mr. Cody stated that regarding the outside plant and if 53 it was nearing the end of its service life, all parts of the cable needing to be III54 replaced were being replaced. He also stated that their employee turnover was no 55 greater than that of other industries. Mr. Cody admitted that in the past training 56 for field personnel had lacked somewhat, but that now they were adding personnel 57 to enable better training since more time would be available for training. Mr. 58 Cody also stated that he was currently purchasing handtools for field personnel and 59 establishing a tool inventory program. 60 61 Mr. Cody told the Board that all complaints are followed up except outages and 62 response time to complaints is the same day or the following day and that lead time 63 on new installations is generally from five (5) to six (6) working days. 64 65 Ms. Silberstein moved to extend the time for the report from Cable TV to November 14, Board of Works Minutes Cont'd October 25, 1984 Page 4 1 1984 at 9:00 A.M. , seconded by Mr. Brown and on unanimous voice vote the motion was 2 carried. 3 4 Policy of Board of Works regarding out of county travel in city owned vehicles 5 6 Mr. Brown read the following policy statement of the Board of Public Works 7 and Safety regarding the use of City owned vehicles and out of county travel . 8 9 Effective immediately, the Board of Public Works and Safety of Richmond 10 will requrie that all city-owned vehicles, except that assigned to the 11 Mayor and police vehicles engaged in pursuit, remain within Wayne County 12 at all times unless the city-owned vehicle is driven outside Wayne County 13 on a trip directly related fo official , as opposed to personal , business. 14 15 We will require that a log of any such trips outside Wayne County, except those 16 exempted above, be kept by the departments using the vehicles, stating date 17 of use, buuwhom, destination, odometer readings at start and finish, and purpose 18 of the trip. This log should be submitted on a weekly basis, where applicable, 19 for inclusion on the agenda of the Board of Works meeting next following 20 the use of the vehicle. 21 22 It is hoped that in this manner we can monitor and ratify out-of-county use 23 of city vehicles as was our policy earlier in the year, without the necessity 24 of prior public announcement of various city employees being absent from 25 their homes. 26 27 We thank all departments for their full cooperation in implementing 28 this policy. 29 30 /s/ Cathy A. Maness 31 John Brown 32 Susan Silberstein 33 34 Ms. Silberstein moved to adopt the policy for out of county use of city owned 35 vehicles, seconded by Mr. Brown and on unanimous voice vote the motion was 36 carried. 37 38 Mr. Willis reminded the public of the leaf cleanup and special pick ups for the 39 east side of Richmond on October 27, 1984 and asked that citizens cooperate by not 40 parking on the north and west curbs that day. 41 42 Mr. Willis also stated that there will be two (2) more Saturday pickups for 43 leaves. 44 45 Mr. Brown questioned Mr. Willis about leaf pickup on Chester Boulevard and Mr. 46 Willis will look into this area with regards to it being a state highway and 47 what agreements exist. 48 49 ADJOURNMENT 50 51 There being no further business on a motion duly made, seconded and passed the 52 meeting was adjourned. 53 54 John Brown 55 Vice President 56 57 ATTEST: Mary Merchanthouse 58 Clerk of the Board 59 60 61 62 63 64 65