HomeMy Public PortalAbout10-11-1984 Jq7
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, OCTOBER 11, 1984
1 The Board of Public Works and Safety of the City of Richmond, Indiana met in regular
2 session October 11, 1984 at the hour of 9:00 A.M. in the Municipal Building in said
3 City. Ms. Maness presided with Mr. Brown and Ms. Silberstein in attendance. The
4 following business was had to-wit:
5
III6 APPROVAL OF MINUTES OF OCTOBER 4, 1984
8 Ms. Silberstein moved to approve the minutes of the previous meeting as prepared,
9 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
10
11 APPROVAL OF CLAIMS FOR PAYMENT
12
13 Mr. Brown moved to approve claims for payment in the amount of 462,542.64, seconded
14 by Ms. Silberstein and on unanimous voice vote the motion was carried.
15
16 TABLED ITEMS
17
18 Reports on North 17th Street Complaints
19
20 Mr. Bronston reported to the Board that he had made a preliminary investigation
21 of the problems reported to his department on North 17th Street and that he has
22 sent two (2) letters on inoperable vehicles, six (6) letters regarding repair or
23 removal of outbuildings, contacted three (3) addresses regarding repairs of
24 property and will be contacting six (6) property owners regarding other repairs
25 on their properties.
26
27 Mr. Bronston also commented that this area is within the Enterprise Zone and he
28 ,would suggest that a Neighborhood Association be formed to take advantage of
29 their location.
30
31 Mr. Barden stated that his office has no specific jurisdiction on any of the
32 matters on North 17th Street, but will assist any other department with the
33 complaints.
34
35 Captain Wogoman told the Board that his division has been patrolling the area and
36 that the street is rough and narrow. He commented that one (1) arrest had been
37 made in the area and that they will continue to patrol. The request for the
38 stop sign at North C and 17th will not meet the warrants.
39
L0 Ms. Barbara Brown of 200 North 17th Street asked regarding the property being
41 demolished at 204 North 17th and told the Board that she feels it is causing an
42 odor in her home. Mr. Bronston stated that the property has received a wrecking
43 permit and has until November 5, 1984 to complete the removal and clearing of the
44 lot. Unsafe Building procedures will begin if this is not accomplished by November
45 5, 1984.
46
47 Ms. Brown also stated that a sewer on B Street between 16th and 17th needed to be
48 cleaned and Mr. Willis will take care of that matter.
49
50 Ms. Maness requested Mr. Willis to have a report to the Board on the Street and
51 Sanitary Departments regarding the complaints at the next meeting. She also asked
52 Mr. Bronston to have a follow up to his report for the Board meeting -on November
53 1, 1984.
54
55 Ms. Betty Anderson of 215 North 16th complained of a chimney on the house behind
II56 her falling down and Mr. Bronston stated he had been in contact with these people.
57
58 AGENDA CHANGE
59
60 Ms. Maness allowed the Fire Department to present their requests for action since
61 the Firefighters in attendance needed to return to work.
62
63 Fire Department -
64
65 Approval of Monthly Report
Board of Works Minutes Cont'd
October 11, 1984
Page 2
1 Fire Chief Bosell presented the Monthly Report for September. The report showed a
2 total of 71 runs and a loss estimate of 447,900.00. Mr. Brown moved to accept and
3 file the September Monthly Report of the Fire Department, seconded by Ms. Silberstein
4 and on unanimous voice vote the motion was carried.
5
6 Approval of hiring of Michael Crawley as Firefighter
7
8 Chief Bosell presented Michael Crawley to be approved by the Board as a Firefighter.
9 Mr. Crawley has been approved by the Pension Board and has met the employment
10 requirements of the Fire Department.
11
12 Ms. Maness stated that the Board has not received letters from the Pension Board
13 regarding Mr. Crawley, Mr. Pierce or Mr. Enos and requested Chief Bosell to have
14 the Pension Board forward letters to the Board.
15
16 Ms. Brown moved to approve the hiring of Michael Crawley as a Firefighter for the
17 Richmond Fire Department, seconded by Ms. Silberstein and on unanimous voice vote the
18 motion was carried.
19
20 Swearing in of Three New Firefighters by Mayor Waltermann
21
22 Mayor Frank Waltermann administered the Oath to become a Firefighter to Michael Crawley,
23 Rick Enos and Joseph Pierce. Congratulations were extended from the Board to these
24 men. .
25
26 COUNCIL REQUESTS
27
28 Cable TV Complaint Policy
29
30 Ms. Maness presented a policy regarding the acceptance of complaints against
31 Cable TV by the members of the Board of Works. The policy stated that the Board
32 will receive complaints in the Office of the City Clerk after complaints have first
33 been reported to the Cable Company and no satisfaction has been received. The policy
34 states that the Board prefers the complaints in writing, but telephone complaints will
35 be logged for referral back to the Board for action.
36
37 Ms. Maness stated this policy will allow the Board to more effectively monitor the
38 compliance of the Cable TV Company with the Franchise Agreement and is a much needed
39 step.
40
41 Ms. Silberstein moved to adopt the Cable Complaint Policy, seconded by Mr. Brown and
42 on unanimous voice vote the motion was carried.
43
44 Ms. Maness also stated the Board would at the request of Council set a date to receive
45 a written report from the manager of Cable TV regarding the maintenance of the Cable
46 System and the time needed to complete such maintenance.
47
48 Ms. Silberstein moved to set October 25, 1984 as the time to receive the report from
49 Cable TV, seconded by Mr. Brown and on unanimous voice vote the motion was carried.
50
51 DEPARTMENT REQUESTS AND COMMENTS
52
53 Public Works
54
55 Award Backhoe Bid to Rudd Equipment Company
56
57 Mr. Willis reported to the Board that he recommends acceptance of the bid of Rudd
58 Equipment-Company for 29,956.57 for the backhoe. The reason this recommendation is
59 being made is due to the fact that the other two (2) bidders did not meet the specification;
60 since a side shift was not included in their bid.
61
62 Ms. Silberstein moved to award the bid for one (1) backhoe to Rudd Equipment Company
63 at a bid price of 29, 956.57, seconded by Mr. Brown and on unanimous voice vote the
64 motion was carried.
65
Board of Works Minutes Cont'd
October 11, 1984
Page 3
1 Planning & Economic Development
2
3 Curb Cut - Tom Raper
4 5 Mr. Dooley presented the curb cut request of Tom Raper in the 1000 Block of Rich
6 Road. The request is for two (2) curb cuts into property on the south side of
7 Rich Road and he recommends approval of the request. Mr. Willis, Captain Wogoman
8 and Mr. Dooley have all ok'd the requests. Having the curb cuts on Rich Road
9 is in keeping with the policy of not allowing cuts onto Williamsburg Pike.
10
11 Ms. Silberstein moved to approve the curb cut request of Tom Raper in the 1000
12 Block of. Rich Road, seconded by Mr. Brown and on unanimous voice vote the motion
13 was carried.
14
15 Change Order #3-N.W. T Street
16
17 Mr. Dooley presented Change:_ Order No. 3 on the N.W. T Street project. The
18 change order- represents additional items not forseen when original specifications
19 were drawn up and involve an additional driveway, shoulder drains, riprap to
20 eliminate erosion and asphalt for patching and is in the amount of 4,730.00.
21 .
22 Ms. Maness stated she has looked over the funding and there are sufficient funds
23 to cover this change order.
24 .
25 Ms. Silberstein questioned the additional driveway and would like more information
26 presented to the Board on the driveway. Mr. Dooley explained that Mr. Barnhizer
27 could better explain the exact reason for the changes and he would contact him.
28
29 Ms. Silberstein moved to take Change Order #3 under advisement for more
30 information, seconded by Mr. Brown and on a voice vote the motion was. carried.
31
32 . Awarding of Gabion Bid to Maccafferri Gabions, Inc. . .
33
34 Mr. Dooley stated that this was the only bid received and met all the specifications
35 and that he recommends acceptance of the bid.
36 .
37 Ms. Silberstein moved to accept the bid of Madcaf erri Gabions, Inc. for Gabions
38 in the amount of 9,765.00, seconded by Mr. Brown and on unanimous voice vote the
39 motion was carried. .
40
41 Monthly Report of Building Division
42
43 The monthly report of the Building Division showed a total number of permits
44 issued for September at 94 and total inspections made at 286. Mr. Brown moved
45 to accept and file the Building Division Monthly Report seconded by Ms.
46 Silberstein and on unanimous voice vote the motion was carried.
47 .
48 Finance and Board of Works and Sanitary
49
50 Bid Date Set for Computer Systems Upgrade for Finance and Sanitary - November 8, 1984
51
52 Ms. Maness explained that upgrading the computer system in the Finance Department
53 will enable the monthly sewer billing to be done in house at a more cost effective
54 rate. The lease payments on this bid will be prorated between the Civil City
55 and Sanitary Department and the Sanitary Commissioners have approved by
56 Resolution the Board of Works acting as their agent to accept the bids.
57
58 Ms. Silberstein commented on the cost effectiveness of doing in house billings
59 versus paying the Indiana American Water Company.
60
61 In response to a question it was stated that the meter readings will have to be
62 obtained from the Water Company to do the billing.
63
64 Ms. Silberstein moved to set November 8, 1984 at 9:00 A.M. as the time to receive
_ 65 bids for the Computer System Upgrading, seconded by Mr. Brown and on unanimous voice
66 vote the motion was carried.
oO
Board of Works Minutes Cont'd
October 11, 1984
Page 4
1 Date for Annual City Auction of Obsolete Property - December 1, 1984
2
3 Ms. Maness explained that the City holds an annual auction of obsolete property and
4 that a date must be established in order to declare the items obsolete and make
5 necessary arrangements.
6
7 All Department Heads will be requested to have a list of obsolete property
8 including a description, ID II and value to Ms. Maness by November 2, 1984 in order I/
9 for action to be taken by the Board at the November 8, 1984 meeting to declare these
10 items obsolete.
11
12 Ms. Silberstein moved to set December 1, 1984 as the date for the Annual City Auction
13 of Obsolete Property, seconded by Mr. Brown and on unanimous voice vote the motion
14 was carried.
15
16 PUBLIC REQUESTS AND COMMENTS
17
18 Set Rain Out Date for Fourth Street Fair - October 14, 1984
19
20 Gertrude Ward requested the Board to set Sunday, October 14, 1984 for continuing the
21 Fourth Street Fair since the last Sunday had been rained out. The time would be from
22 10:00 A.M. to 5:00 P.M.
23
24 Ms. Silberstein moved to approve Sunday, October 14, 1984 from 10:00 A.M. to 5:00 P.M.
25 to continue the Fourth Street Fair, seconded by Mr. Brown and on unanimous voice vote
26 the motion was carried.
27
28 Approval of Tourism Bureau Request to Use Municipal Building Parking Lot
29
30 A request was presented from the Tourism Bureau to use the Municipal Building
31 Parking Lot on October 21, 1984 from 7:45 A.M. to 4:30 P.M. to park antique
32 cars belonging to members of the Jayland Antique Car Club of Winchester while the
33 members take a bus tour of Wayne County.
34
35 Ms. Silberstein moved to approve the request of the Tourism Bureau to use the
36 Municipal Building parking lot on October 21, 1984, seconded by Mr. Brown and on
37 unanimous voice vote the motion was carried.
38
39 Ms. Maness requested the Clerk to notify them not to use the area the Police Cars are
40 parked in.
41
42 ADJOURNMENT
43
44 There being no further business, on a motion duly made, seconded and passed the meeting
45 was adjourned.
46
47 Cathy A. Maness
48 President ..
49
50 ATTEST: Mary Merchanthouse
51 Clerk of the Board
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