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HomeMy Public PortalAbout10-04-1984 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, OCTOBER 4, 1984 1 The Board of Public Works and Safety of the City of Richmond, Indiana met in regular III2 session October 4, 1984 at the hour of 9:15 A.M. in the Municipal Building in said 3 City. Ms. Maness presided with Mr. Brown and Ms. Silberstein in attendance. The 4 following business was had to-wit: 5 6 BID OPENING FOR BACKHOE - Public Works 7 8 Ms. Maness questioned if there were other bids to be received and hearing none, 9 Ms. Siberstein moved to close the bidding, seconded by Mr. Brown and on unanimous 10 voice vote the motion was carried. 11 12 Mr. Barden examined the Proof of Publication and found it to be in order. Ms. 13 Silberstein moved to accept and file the Proof of Publication, seconded by Mr. Brown 14 and on unanimous voice vote the motion was carried. 15 16 The bid of Rudd Equipment Corporation was opened and was in proper order, accompanied 17 by a bid bond in 5% of the total bid. Total bid price was 29,956.57 with a six (6) 18 to eight (8) week delivery date. 19 20 The Bid of Bright Equipment Company was opened and in proper order. A bid bond in 21 5% of the total price accompanied the bid. Total bid price was 29,500.00 with 30 22 to 120 day delivery date. 23 24 The bid of Thurston Implement and Supply Company was opened and in proper order 25 accompanied by a bid bond in 5% of the total bid. The bid was for 30,571.07 with 26 an alternate bid less cab for 27,201.95. No delivery time was specified. III 27 28 Ms. Silberstein moved to refer the bids of Rudd Equipment Corporation, Bright 29 Equipment Company and Thurston Implement and Supply Company to .Ralph Willis of the . 30 Public Works Department for evaluation and recommendation, seconded by Mr. Brown 31 and on unanimous voice vote the motion was carried. 32 33 APPROVAL OF MINUTES OF SEPTEMBER 27, 1984 34 35 Mr. Brown moved to approve the minutes of the previous meeting as prepared, seconded 36 by Ms. Silberstein and on unanimous voice vote the motion was carried. 37 38 APPROVAL OF CLAIMS FOR PAYMENT 39 40 Mr. Brown moved to approve claims for payment in the amount of 94,117.36, seconded 41 by Ms. Silberstein and on unanimous voice vote the motion was carried. 42 - 43 TABLED ITEMS . - - 44 45 Denial for Leave of Absence Request of Stuart Stegall - Firefighter 46 47 Ms. Maness presented the request of Mr. Stuart Stegall for a one (1) year leave of 48 absence from the Richmond Fire Department to serve as a civilian employee with the 49 US Army as a firefighter on a missle range in the Marshall Islands. The following 50 memo from Attorney Ken Barden was read regarding the requested leave of absence. 51= 111 52 Pursuant to your request regarding the legal effects of granting a temporary 53 leave of absence: 54 55 I.C. 36-8-5-8 provides that a member granted leave of absence is entitled to 56 reinstatement at the same rank or level held at the time of receiving the 57 leave. That statute provides that failure to reinstate the member at the 58 same level is actionable in Court. 59 60 A copy of the applicable statute is attached. As to insurance and pension 61 benefits, those are determined by the particular terms of the agreement. As to 62 any garnishments, the City' s liability is suspended during the term of the 63 leave of absence, and resumes upon reinstatement. 64 65 The legal recommendation is that if leave is granted, you should fill such c1 `f Board of Works Minutes Cont'd October 4, 1984 Page 2 • 1 vacancy by use of overtime, pursuant to I.C. 36-8-5-4, rather than hiring a new 2 member. 3 4 /s/ Kenneth E. Barden 511/ 6 7 8 Ms. Silberstein questioned theimplications of hiring temporary help to fill the 9 vacancy and Mr. Barden stated that any person hired on a temporary basis will be out of 10 the job when the person on the leave of absence returns to that position and that fringes 11 would have to be pro-rated depending on the length of time involved in the leave of 12 absence. 13 14 Mr. Stegall told the Board in response to a question from Ms. Silberstein that he 15 understood that he return to his job at the end of the leave of absence pending a 16 physical. Ms. Silberstein noted that the legal opinion from the Attorney had changed 17 the original intention of the Board's in being able to hire a full time replacement 18 and Mr. Stegall being able to return to a position in the Fire Department with the next 19 available opening. 20 21 Ms. Silberstein stated she is against hiring temporary members and is reluctant to use 22 overtime since this would complicate matters. She also stated that the administration 23 is committed to having the Fire Department to full strength by the first of January, 1985. 24 25 Mr. Brown stated that he also feels the Department should be at full compliment and this 26 would create a vacancy for the year. 27 28 Ms. Maness, excusing herself from the presidency of the Board, stated that she also 29 concurs with the other members of the Board especially with a new overtime system 30 established for 1985 and that the Department would be short one (1) man for this 31 period of time if that position were to be held open. 32 33 Ms. Silberstein stated that with having to leave the position open for the year she 34 would move to deny the request of Stuart Stegall for a one year leave of absence, seconded 35 by Mr. Brown and on..unaimous voice vote the motion was carried. 36 37 Request for 3 Way Stop at North 5th and Main Streets 38 39 Captain Dan Wogoman told the Board that a traffic count had been taken at this 40 intersection on October 1, 1984 and that in a twelve (12) hour period 10,440 vehicles 41 traveled through the intersection and 1,238 pedestrians used the intersection. Captain 42 Wogoman feels that using stop signs for traffic control at this, intersection would be 43 confusing with six double lanes of traffic and all the service drives and curb cuts in 44 the area. In response to a question from Ms. Maness, Captain Wogoman indicated that 45 these counts do warrant either stop signs or signals at this intersection andhe feels 46 the safest way is signalization of the intersection with left turn arrows. Captain 47 Wogoman stated that the cost of that project one year ago was 50,000.00 48 49 Ms. Maness stated that the Board will take no action on the request at this time and 50 ask Mr. Willis to give the problem some consideration for a future recommendation. 51 - 52 Ms. Silberstein requested a map of the intersection and area and Mr. Brown stated he 53 would like to involve the County Commissioners since they made the request. 54 55 COUNCIL REQUESTS 56 57 Ms. Maness announced to the members of the Board that the Common Council had invited 58 them to attend a Committee of the Whole meeting of the Council, Monday, September 8, 59 1984 at 7:00 P.M. in the Board of Works Room regarding Cable TV. 60 61 62 63 64 65 i (15- . Board of Works Minutes Cont'd October 4, 1984 Page 3 1 DEPARTMENT REQUESTS AND COMMENTS 2 3 Planning and Economic Development III 4 5 Utility Agreements for the Reconstruction and Extension of N.W. 7th Street 6 . 7 Mr. Dennis Bronston presented the Board with utility agreements regarding the moving 8 or relocation of the service lines at their own cost to accomodate the construction 9 of N.W. 7th Street. These agreements need to be executed by the utility companies 10 and the Board of Works and include Richmond Gas Corporation, Richmond Power & Light, 11 Richmond Sanitary District, Indiana-American, Water Works and General Telephone Co. 12 13 Mr. Brown moved to approve and execute the agreements between the above named 14 utility companies and the City of Richmond regarding their service lines on city 15 right of way, seconded by Ms. Silberstein and on unanimous voice vote the motion 16 was carried. 17 18 Police Department - Traffic Division 19 20 Vaile School Intersections 21 22 Captain Wogoman told the Board that he had completed traffic counts on the 23 intersections of South 13th, South 14th and D Streets regarding a request for 24 4 way stop signs at these intersections to assist school children crossing these 25 intersections. Captain Wogoman also checked the speed of vehicles on these 26 streets. 27 28 The traffic counts included a total of 496 vehicles at the 13th street intersection 29 for both AM and PM counts and 46 pedestrians. The 14th Street intersection included 30 102 vehicles and 17 pedestrians for only an AM count. These counts will not 31 warrant stop-signs at these intersections. 32 33 Captain Wogoman told the Board that the Traffic Manual suggests that school children 34 should take the safest route with existing traffic control, even if that is not 35 always the most direct route. There are 4 way stop signs at the intersections of 36. 13th and 14th and C Streets that will allow for safe crossing for the children going 37 to Vaile School. He suggested that the children need to be educated to cross at 38 the C Street intersections. 39 40 Ms. Silberstein stated that she feels this must have been a dangerous situation or it 41 would not have been brought to the attention of the Board. Ms. Silberstein asked 42 Captain Wogoman if he would consider making a safety presentation to the school. 43 44 Ms. Maness stated that the Board will contact Councilperson Brookbank and the 45 petitioners that made the original request to the Board to ask their assistance 46 and keep them informed of any Board or .City action. 47 48 The Board asked if there had been any feedback from the High School on the measures 49 taken to assist them with their traffic problem. Captain Wogoman stated that there 50 was still a problem with the- left turns on the north traffic circle and that he 51 would be working with the Public Works Department to possibly redesign a portion 52 of that traffic circle to accomodate the left turns back onto the Boulevard. 53 54 Board of Works 55 56 Date for Trick or Treat Night 57 58 Ms. Maness stated that the night of October 31, 1984 during the hours.of 6:00 P.M. 59 to 8:00 P.M. would be the time for Trick or Treat. 60 61 Richmond Power & Light 62 63 Mr. Hankosky told the Board that the 175 Watt light had been installed on Cedar 64 Cliff Drive. 65 - I Board of Works Minutes Cont'd October 4, 1984 Page 4 1 PUBLIC REQUESTS AND COMMENTS 2 3 Forget Me Not Sale Disabled American Veterans 4 5 The Disabled American Veterans will be selling Forget Me Nots on October 10, 11, 6 12, and 13th. and as of this time it will be on private property in the shopping 7 centers. If they need approval from the Board for selling in other locations they 8 will notify the Board. 9 10 Offer of Land Sale at 12.6 North 7th Street - Clyde Chrisman 11 12 Mr. Clyde Chrisman made a formal offer to the Board of Works to sell his property to 13 the City of Richmond for 8,500.00. The property is located at 127 North 7th Street. 14 15 Ms. Maness stated that there would have to be formal determination of value of the 16 property and a determination by the City for a need for this land. 17 18 Ms. Silberstein moved to take this offer under advisement for further investigation, 19 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 20 21 Trash Pick-up on Columbus Day 2.2 23 Mr. Willis told the Board that the Sanitary District will be working as usual on ?4 October 8, 1984 which is a Holiday. The City Building will be closed on this day. 25 26 City Attorney, Ken Barden told the Board that it is the policy of his office not 27 to take complaints from anonymous callers since he needs a name and address to 28 properly follow up complaints. This information will remain confidential with 29 his office. 30 31 Mr. Barden also reminded the public that open burning is prohibited and that this 32 includes leaves. 33 34 ADJOURNMENT 35 36 There being no further business on a motion duly made, seconded and passed the meeting 37 was adjourned. 38 39 40 Cathy A. Maness /�1 President 42 L3 44 L5 ATTEST: Mary Merchanthouse 46 Clerk of the Board 47 . 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65