HomeMy Public PortalAbout05-10-1984 107,,
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, MAY 10, 1984
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular
2 session, May 10, 1984 at the hour of 9:00 a.m. in the Municipal Building in said
3 City. Ms. Maness presided with Mr. Brown and Ms. Silberstein present. The following
4 business was had to-wit:
5
6 APPROVAL OF MINUTES OF MAY 3, 1984
7
8 Ms. Silberstein moved to approve the minutes of the previous meeting as received,
9 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
10
11 APPROVAL OF CLAIMS FOR PAYMENT
12
13 Mr. Brown moved to approve claims in the amount of 436,802.44 for payment, seconded
14 by Ms. Silberstein and on unanimous voice vote the motion was carried.
15
16 TABLED ITEMS
17
18 911 System for Richmond Police Department
19
20 Ms. Maness stated this item will remain tabled until the Committee appointed by the
21 Common Council can make a recommendation regarding a City-County dispatching center.
22
23 Expansion of No Parking Zone in 2000 Block of South A Street - Jane Brookbank
24
25 Councilperson Brookbank presented a letter to the Board of Public Works and Safety
26 from a resident supporting the extension of the no parking zone on South A Street
27 in the 2000 block to help alleviate the problem of not being able to see oncoming
28 traffic when crossing South A on South 21st Street. Several_residents were also
29 in attendance regarding the conditions of this intersection.
30
31 Sue Deitsch of 309 South 21st street said she lived on 21st Street close to this
32 intersection prior to moving and you must go into the intersection to see oncoming
33 traffic. Ms. Deitsch had asked for assistance at this intersection prior to now.
34
35 Mickey Black of 311 South 21st Street was also in favor of extending the no parking
36 zone to assist traffic crossing South A Street on South 21st Street.
37
38 Mr. Mark Moran of 2018 South A Street stated he felt the extension of the no parking
39 zone would create more congestion on the street by eliminating parking places for
40 the residents sincethere were several double houses on that block of South A Street.
41 Mr. Moran felt that the 4-way Stop would be more beneficial.
42
43 Traffic Captain Wogoman explained the reasons for not being able to place a 4-way
44 Stop at this intersection.
45
46 Donna Isley of 2010 South A Street suggested making South A Street from 18th to 23rd
47 Street a one way street heading west.
48
49 Ralph Willis told the Board of Works that Council action could terminate South A
50 Street as a thru street and then possibly the City could warrant a 4-Way Stop at
51 the intersection by traffic counts and studies. -
III 52
53 Councilperson Lynn Morris stated the one way street idea was favorable and also
54 commented on the narrowness of the street.
55
56 Ms. Maness stated that there seems to be several alternatives open to the Board of
57 Works and the Board wants to take the best available action to solve the problem.
58 A Committee will be appointed to study the situation and to recommend the best
59 action to be taken. The Committee will consist of Councilperson Brookbank,
60 Ralph Willis, Captain Wogoman, John Brown and a citizen member and they should
61 be ready with a presentation at the first meeting in June of the Board of Works.
62
63 Ms. Silberstein so moved to form the committee to present the best available action
64 for the traffic problem at South 21st and A Streets, seconded by Mr. Brown and on
65 unanimous voice vote the motion was carried.
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Board of Works Minutes Cont'd
May 10, 1984
Page 2
1 Request to limit Parking to one side of South 20th from Main to A Street-Jane Brookbank
2
3 Councilperson Brookbank presented her request to limit parking to one side of
4 South 20th Street from Main to A Streets due to the narrowness of the street and
5 asked residents in attendance to comment to the members of the Board of Works.
6
7 Mr. Carl Brown of 42 South 20th told the Board that the street is 23 feet and 6 inches
8 wide and his car is 6 feet and 10 inches wide indicating that there would be little
9 room for travel with cars parked on each side of the street.
10
11 Mr. Edgar Swathwood of 50 South 20th also stated his support to the Board of Works
12 to limit parking to one side of the street.
13
14 It was noted that the narrowness of the street make it difficult for City services
15 such as snow removal, fire protection and street cleaning.
16
17 Captain Wogoman commented to the Board that he has no problem removing parking from
18 one side of the street, but hoped it would not be a problem for residents of the street
19 to find parking for their vehicles.
20
21 In response to inquiries regarding making the parking on the west side of the street,
22 Councilperson Brookbank indicated that the residents on the west side have more off
23 street parking than the residents on the east side.
24
25 Mr. John Brown stated that the parking should be available on the side of the street
26 able to accomodate the most vehicles.
27
28 Ms. Maness suggested Captain Wogoman take a survey of the area regarding which
29 side of the street offers the most on street parking areas. Mr. Willis will
30 assist with arial photographs of the area and the information should be available
31 for the next Board of Works meeting.
32
33 Ms. Silberstein moved to have the Traffic Division take a survey of the area and
34 present the information to the members of the Board of Works regarding which side of
35 the street offers the most on street parking, seconded by Mr. Brown and on unanimous
36 voice vote the motion was carried.
37
38 OPENING OF BIDS FOR FIRE ALARM SYSTEM
39
40 Mr. Barden examined the Proof of Publication and found it to be in order.
41
42 Mr. Brown moved to accept and file the Proof of Publication, seconded by Ms. Silberstein
43 and on unanimous voice vote the motion was carried.
44
45 Ms. Maness ,stated if there were no more bids to be presented the bids were closed.
46
47 The only bid received was that of Motorola Electronics Corporation. The bid was in
48 proper form and accompanied with a 10% bid bond. Total of the base bid is 40,520.00 and
49 options were listed in the amount of 10,198.00.
50
51 Ms. Silberstein moved to refer the bid of Motorola Electronics Corporation for the
52 Fire Alarm System to the Fire Chief for evaluation and recommendation, seconded by
53 Mr. Brown and on unanimous voice vote the motion was carried.
54
55 OPENING OF BIDS FOR LUBRICANTS FOR PUBLIC WORKS DEPARTMENT
56
57 Mr. Barden examined the proof of publication and found it to be in order. Ms.
58 Silberstein moved to accept and file the proof of publication, seconded by Mr. Brown
59 and on unanimous voice vote the motion was carried.
60
61 Ms. Maness stated if there were no more bids to be presented the bids were closed.
62
63 Bids were received from Elstro Oil Products, Warfield Oil Company, New Paris Oil
64 Company and Lubrication Engineering, Inc. All bids received were in proper order and
65 accompanied by bonds or checks in 10% of the total bid.
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Board of Works Minutes Cont'd
May 10, 1984
Page 3
1 Mr. Brown moved to refer the bids received for Lubricants for the Public Works
III2 Department to Mr. Willis for evaluation and recommendation, seconded by Ms.
3 Silberstein and on unanimous voice vote the motion was carried.
4
5 DEPARTMENT REQUESTS
6
7 Board of Works
8
9 Lease Agreement with Joseph Frank for Organic Conversion Center
10
11 The request of Joseph Frank to renew a Ground Lease with the City of Richmond to
12 operate an Organic Conversion Center on property located in the Gorge Park on
13 Sim Hodgin Parkway was presented for consideration of the Board.
14 .
15 Mr. Frank told the members of the Board that the main idea of the Organic Conversion
16 Center is to convert material-normally hauled to the landfill into organic fertilizer.
17 This. conversion system is cost effective and evnironmentally sound. The operation
18 is an at cost operation with participants paying 1.00 to make themequal owners of
19 the operation.,L .There are approximately 200 citizen participants.
20
21 Ms. Maness stated that the Ground Lease had been signed by the Board of Works for
22 the prior year and since the property in question is owned by the Park Department
23 the lease should be negotiated with the Park Board and that the 5 year plan of the
24 Park should be taken into consideration to make certain that the location of the
25 Conversion Center is not in conflict with plans for the Gorge Park.
26
27 Ms. Silberstein moved to table the Ground Lease renewal for the Organic Conversion
28 Center until a decision is made on applicable body-for -negotiation of the lease,
29 the location is cleared and an agreement can be made on the use of a bulldozer in
30 exchange for materials from the Center,, seconded by Mr. Brown and on unanimous voice
31 vote the motion was carried.
32
33 Lease with West End Building & Loan for South 7th Street Parking Lot
34
35 The lease is for a portion of the municipal parking facility between South 6th and
36 7th Streets which is a part of the City's two hour free parking program. This is
37 a five year lease for the portion of the lot owned by West End Building and Loan.
38 Mr. Barden stated the lease was in order and he sees no legal problem with the lease.
39
40 Ms. Silberstein moved to approve and sign the Lease with West End Building and Loan
41 for a portion of the municipal parking facility between South 6th and 7th Streets,
42 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
43 -
44 Bid Date for Bus Bench Advertising
45 -
46 Ms. Silberstein moved to set June 14, 1984 at 9:00 a.m. as the date to receive bids
47 for advertising on City owned Bus Benches, seconded by Mr. Brown and on unanimous voice
48 vote the motion was carried.
L9
50 Police Department
51
52 Removal of Flashing Light on Chester Boulevard at Crestdale-Drive
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53
54 Ms. Maness presented a letter to the members of the Board from the Indiana Department
55 of Highways directed to Dr. Tim Jackson of the Richmond -Community Schools directing
56 the City to remove the flashers lights on Chester Boulevard at Crestdale Drive
57 by May 31, 1984. The Indiana Department of Highways 'made. this decision based on '
58 information that all students previously using this crossing were being bussed and
59 since this location is no longer used as a school crossing the school crossing signs
60 and flashers are no longer warranted.
61
62 Ms. Silberstein commented that obviously the City has very little control over this
63 area and Ms. Maness expressed concern for the children not using the buses and crossing
64 Chester Boulevard in this intersection.
65
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Board of Works Minutes Cont'd
May 10, 1984
Page 4
1 Captain Wogoman recommended removal of the flashers to the members of the Board by
2 the City rather than have the State Highway do the work.
3
4 Ms. Silberstein moved to direct Richmond Power & Light to remove the flasher lights
5 at Creatdale Drive and Chester Boulevard and to retain the materials, seconded by
6 Mr. Brown and on unanimous voice vote the motion was carried.
7
8 Fire Department
9
10 Retirement of Donald E. Clark
11
12 Fire Chief Bosell read the following letter to the members of the Board;
13
14 This letter is to inform you that effective May 7, 1984 I am requesting that
15 I be placed on the Fire Department Pension Roll. I, would also like to thank
16 the City of Richmond for over twenty-two years of employment, and all the
17 dedicated firefighters .that I have had the opportunity to work with.
18
19 /s/ Donald E. Clark
20
21 Mr. Brown moved to accept the retirement of Donald E. Clerk from the Richmond Fire
22 Department, seconded by Ms. Silberstein and on unanimous voice vote the motion was
23 carried.
24
25 Chief Bosell presented the Monthly Report for April, 1984. Total number of runs was
26 80 and the loss estimate was 118,825.00.
27
28 Ms. Silberstein moved to accept and file the monthly report, seconded by Mr.
29 Brown and on unanimous voice vote the motion was carried.
30 11/
31 Planning & Economic Development
32
33 Approval of Curb Cut Petition of Palladium Item on North llth Street
34
35 Mr. Dan Dooley presented a petition for a curb cut for a driveway onto North llth
36 Street from the Palladium Item and recommended approval of same.
37
38 Ms. Silberstein moved to approve the petition of the Palladium Item for a curb cut
39 onto North llth Street, seconded by Mr. Brown and on unanimous voice vote the motion
40 was carried.
41
42 Denial of Curb Cut Petition at 2641 Williamsburg Pike - Jack Isaacs
43
44 Mr. Dan Dooley presented a curb cut petition for D&J RV's at 2641 Williamsburg Pike and
45 recommended denial of the request. Since this is a four (4) lane highway the Planning
46 Commission has suggested citizens have access on feeder routes and keep the number
47 of curb cuts onto the four lane highway limited. No new cuts have been made on
48 Williamsburg Pike since it has been a four lane highway.
49
50 Mr. Jack Isaacs representing D&J RV' s stated the cut would be directly across from
51 Holsapple Road.
52
53 Ms. Silberstein moved to deny the curb cut request of D&J RV's at 2641 Williamsburg
11/
54 Pike, seconded by Mr. Brown and on unanimous voice vote !the motion was carried.
55
56 Monthly Report - Building Division
57 .
58 The Monthly Report for the Building Division of the Planning & Economic Development
59 Department showed a total of 83 permits issued and 227 inspections made in April, 1984.
60
61 Mr. Brown moved to accept and file the Monthly Report for the Building Division,
62 seconded by Ms. Silberstein and on unanimous voice vote the motion was carried.
63
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Board of Works Minutes Cont'd
May 10, 1984
Page 5
1 Public Works Department
2
3 Approval for access across property at 700 Richmond Avenue to Johns Manville
4
5 A request was presented by E.M. Sand, Plant Manager of Manville Building Materials
6 Corporation for access rights across city land north of the Street Department
7 Garage on Richmond Avenue. The purpose for the access is for construction
8 for the new warehouse addition.
9
10 Mr. Willis has no objection to this request. Ms. Barden requested the Board
11 members to grant the request and to give himself and Ms. Maness authority to
12 sign the Easement & Indemnity Agreement with Manville.
13 .
14 Mr. Robert Hankosky of Richmond Power & Light questioned the location of a utility
15 pole in regards to this access.
16
17 Mr. Hankosky was told this access would not interfere with the placement of this
18 utility pole.
19 .
20 Ms. Sand indicated the access would be needed by the end of May for construction
21 to begin and Mr. Barden asked the Board to act on this request immediately to avoid
22 delay.
23
24 Ms. Silberstein moved to grant temporary access across city property north of the
25 Street Department Garage on Richmond Avenue and to give the City Attorney and Ms.
26 Maness authority to execute the Easement Agreement with Manville on the condition
27 that access route be approved regarding the easement for utilities, seconded by
28 Mr. Brown and on unanimous voice vote the motion was carried.
29
30 Request of Clyde Williams & Associated regarding South Side Improvement Projects
31
32 Mr. Michael Farrar of Clyde E. Williams & Associates of Indianapolis requested the
33 Board to terminate design projects with them regarding South Side Street Improvements.
34
35 Mr. Farrar stated that in 1978 the City had contracted with Clyde Williams & Associates
36 for designs on the southside projects through Redevelopment Funds. All projects
37 that were constructed had been paid for, but that the Redevelopment funds had ran
38 out and some of the projects were still in the designing phase. Mr. Willis feels
39 any new improvements in this area can be handled with in-house work. Mr. Farrar
4Q requests at this time to terminate this contract and for payment to be issued
41 for the designs that had been started in the amount of 4,624.00.
42
43 Ms. Maness requested the Board table this request until she can research the funding
44 for these projects in able to pay the amount owed.
45
46 Ms. Silberstein moved to table the request of Clyde Williams & Associates to
47 terminate their contract and make final payment until financial aspects have been
48 settled, seconded by Mr.. Brown and on unanimous voice vote the motion was carried.
49
50 Date set for Public Hearing for Sale of City Property on Richmond Avenue _
51
52 Mr. Barden explained to the Board that the City has 1.7 acres of property north of
53 the Street Department Garage that is not needed and they would like to put the
54 property up for sale at this time. The assessed value of the property is under
55 2,000.00 and this requires public notice ten (10) days prior to the public hearing
56 at which time offers to purchase will be accepted.
57
58 Ms. Silberstein moved to set May 24, 1984 at 9:00 a.m. for the time for the public
59 hearing and acceptance of offers to purchase property belonging to the City of
60 Richmond and located north of the Street Department Garage on Richmond Avenue,
61 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
62
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Board of Works Minutes Cont'd
May 10, 1984
Page 6
•
1 PUBLIC REQUESTS
2
3 Approval of request of Evening Optimist for Parade of Players
4
5 Patsy Newton representing the Evening Optimist Club requested the Board for
6 permission to have a parade of players starting at 1:00 p.m. on May 20, 1984
7 going from N.W. 8th and Peacock Road to N.W. 13th and Peacock in conjunction with
8 opening day ceremonies for the Little League.
9
10 Ms. Silberstein moved to grant permission for the parade of players on May 20, 1984,
11 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
12
13 Request of Employment Security Division for time limitation on handicapped parking
14
violation.
15
16 Mr. William Redmond brought to the attention of the Board that the handicapped designated
17 parking space in front of the Employment. Office only needs to be enforced during hours
18 the office is open.
19
20 Mr. Barden explained to the members of the Board that they will be posting the fine
21 violations on parking enforcement signs in the near future and this sign will note
22 that there is a 50.00 fine for violation of the area.
23
24 Captain Wogoman commented that it would be difficult to distinguish areas where time
25 limitations could be placed.
26
27 Mr. Brown moved to leave this handicapped area enforcement a 7 day a week, 24 hour a
28 day enforcement, seconded by Ms. Silberstein and on unanimous voice vote the motion was
29 carried.
30
31 Approval for Lions Club to hold Flea Market in Parking Garage
32
33 Mr. Alex Kuprewicz, President of Richmond Lions Club, presented a request to hold the
34 10th Annual Richmond Lions Club Antique, Craft & Flea Market in the Parking Garage on
35 July 15th. They will use the facility from 5:00 a.m. until 8:00 p.m. and have already
36 filed a certificate of insurance with the City.
37
38 Ms. Silberstein moved to approve the request of the Richmond Lions Club to hold a
39 Flea Market in the Parking Garage on Sunday, July 15, 1984, seconded by Mr. Brown and
40 on unanimous voice vote the motion was carried.
41
42 Approval to Block Idlewild Drive - Tom Glennen
43
44 Mr. Tom Glennen of Idlewild Drive requested permission to block the entrance to
45 Idlewild Drive,which is not a thru street, on three occassions for block parties.
46 The dates are May 27, July 4 and September 2, 1984. Captain Wogoman stated there was
47 no problem with this request.
48
49 Ms. Silberstein moved to grant permission to block Idlewild Drive on the dates requested,
50 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
51
52 Residential Handicapped Parking Requests
53
54 The request of Mr. Albert Toschlog of 455 South 13th Street for a handicapped
55 designated parking area in front of his residence was presented. Captain Wogoman
56 stated this is a no parking zone since it is a traffic lane.
57
58 Ms. Silberstein moved to deny this request since it is a traffic lane with no parking
S9 available, seconded by Mr. Brown and on unanimous voice vote the motion was carried.
60
61 The request of Mr. Farris Witt of 108 South 4th Street was presented and Captain
62 Wogoman recommended approval of this request.
63
64 Ms. Silberstein moved to approve the request of Farris Witt for handicapped parking at
65 108 South 4th Street, seconded by Mr. Brown and on unanimous voice vote the motion was
66 carried.
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Board of Works Minutes Cont'd
May 10, 1984
Page 7
The request of Dean Mann at 509 North 17th Street for handicapped parking in
2 front of his residence was presented. Captain Wogoman stated there was no
3 traffic problem with this request.
4
5 Ms. Silberstein moved to approve the request of Dean Mann for residential
6 handicapped parking at 509 North 17th Street, seconded by Mr. Brown and on
7 unanimous voice vote the motion was carried.
8
9 The request of Mr. & Mrs. Carter Mullins for residential handicapped parking
10 for their daughter was presented. Captain Wogoman stated there was no traffic
11 problem, but he felt there was ample street parking in this area.
12
13 Ms. Silberstein commented that the person needs to know for certain that parking
14 will be available and she moved to approve the request of the Mullins for
15 handicapped parking, seconded by Mr. Brown and on unanimous voice vote the motion
16 was carried.
17
18 NUISANCE VIOLATION HEARING AT 618 South 13th Street
19
20 Mr. Barden asked the members of the Board to extend the time limitations on this
21 nuisance until May 24, 1984 since progress was being made by the owners of
22 this residence to comply with the order to clean up the property.
23
24 Ms. Silberstein moved to grant an extension of time until May 24, 1984 on the
25 nuisance violation at 618 South 13th Street, seconded by Mr. Brown and on
26 unanimous voice vote the motion was carried.
27
28 APPROVAL OF WALK FOR DOMESTIC VIOLENCE WEEK
29
30 The Friends of the Battered asked permission to sponsor a walk against Domestic
31 Violence• on May 12, 1984 starting at Glen Miller Park and ending at the Municipal
32 Building. They will be walking on the sidewalks and observing traffic regulations.
33
34 Ms. Silberstein moved to grant approval for the Walk Against Domestic Violence,
35 seconded by Mr. Brown and on unanimous voice vote the motion was carried.
36
37 CANCELLATION OF MAY 17, 1984 MEETING OF THE BOARD OF WORKS
38
39 Ms. Maness announced that the May 17, 1984 meeting of the Board of Public Works
40 and Safety will not be held and the next regularly scheduled meeting will be
41 May 24, 1984 at 9:00 a.m.
42
43 ADJOURNMENT
44
45 There being no further business on a motion duly made, seconded and passed the
46 meeting was adjourned.
47
48
49 Cathy A. Maness
50 President
51
52
53 ATTEST: Mary Merchanthouse
11/ 54 Clerk of the Board
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