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HomeMy Public PortalAbout04-26-1984 9 }, BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, APRIL 26, 1984 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in regular III2 session April 26, 1984 at the hour of 9:00 A.M. in the Municipal Building in said 3 City. Ms. Maness presided with Mr. Brown and Ms. Silberstein present. The following 4 business was had to-wit: 5 6 APPROVAL OF MINUTES OF APRIL 19, 1984 7 8 Ms. Silberstein moved to approve the minutes of the previous meeting as received, 9 seconded by Mr. Brown and on unanimous voice vote the motion was carried. 10 11 APPPROVAL OF CLAIMS FOR PAYMENT 12 13 Mr. Brown moved approve claims in the amount of 532,037.31 for payment, seconded by 14 Ms. Silberstein and on unanimous voice vote the motion was carried. 15 16 INTRODUCTION OF RICHMOND HIGH SCHOOL STUDENTS SERVING AS CITY OFFICIALS 17 18 Ms. Maness welcomed the students from the Richmond High School participating in 19 the Student Leadership. The Department Heads introduced the student serving in that 20 capicity for the day. 21 22 TABLED ITEMS 23 24 Relinquishment of portion of Route 40 to City of Richmond 25 26 Public Works Director Ralph Willis explained to the members of the Board that the III27 State has a standard form acceptance which was forwarded to Mayor Waltermann and the 28 Board should approve and sign this form letter with the conditional acceptance 29 noted on the letter. 30 31 He further stated that the State can stop maintaining this portion of Route 40 from 32 S.W. 1st Street to S.W. 5th Street and from S.W. 5th Street to National Road and the 33 City will be forced to maintain it for the citizens of the community. Mr. Willis 34 noted the State has plans to pave Route 40 and felt this portion will be done. 35 36 Ms. Silberstein moved to accept the above mentioned portion of Route 40 by the City 37 with the repaving of this section by the State and to note this condition of acceptance 38 on the State's letter, seconded by Mr. Brown and on unanimous voice vote the motion 39 was carried. 40 41 911 Concept 42 43 Ms. mess noted the 911 concept will remain tabled untilua Couuuittee of the Whole 44 meeting of the Cannon Councel on May 2, 1984. 45 46 Bus Bench ,Ads 47 • 48 Mr. Stan Davis who currently has the contract for advertising on the City owned bus 49 benches was unable to attend the meeting. Mr. Barden told the Board that Mr. Davis 50 was in breech of this Agreement with the City since he had not furnished accounting 111 51 of the advertisements to the City forl•the years 1982 or 1983. The contract requires 52 an annual accounting and a percentage of the profits returned to the City. 53 54 Mr. Barden will contact Mr. Davis and inform him of the breech of the Agreement and 55 will report to the Board at the next meeting. 56 57 The next step would be to terminate Mr. Davis's contract if he cannot give suitable 58 reason to the board and to rebid the contract to sell advertising on the bus benches. 59 60 COMMITTEE REPORTS 61 62 Guidelines for Handicapped Parking in Residential Areas Approved 63 64 Ms. Silberstein presented the proposed guidelines for requests for handicapped 65 parking in residential areas. loo .. Board of Works Minutes Cont'd April 26, 1984 Page 2 1 Mr. Barden suggested adding to the first paragraph, regarding the person having a 2 handicapped plate or placard from:the Bureau of Motor Vehciles, that DAV plates would 3 be acceptable and that the placard can also be from the Indiana Vocational Rehabilitative 4 Services. 5 6 The Board also eliminated the reference in paragraph 6 to the person requesting the 7 space be the owner of the vehicle since this could eliminate persons leasing or renting 8 vehicles. 9 10 It was noted by the Board that prior to the passage of an! Ordinance by Couuuon Council 11 regarding Handicapped parking that it was courtesy granted by the Board to have handi- 12 capped parking spaces in residential area and the enforcement was not a part of the 13 Board's authority, but that now these parking spaces are a matter of law and will be 14 enforced as a designated handicapped parking space with the appropriate fine placed on 15 violators. 16 17 Mr. Brown moved to approve the Guidelines for requests for handicapped parking in 18 residential areas as amended, seconded by Ms. Silberstein and on unanimous voice vote 19 the motion was carried. 20 21 DEPARTMENT REQURESTS 22 23 Report on Temporary sewer Connection of Richard Gabriel - Public Works 24 25 Mr. Willis told the members of the Board that he and Mr. Barden had met with Mr. Gabriel 26 and had reached a tentative alternative to provide sewer service to the Kroger Plaza 27 Center. Mr. Willis stated the City will attempt to construct a larger sewer line under 28 the General Improvement Fund of the Richmond Sanitary District at a cost of $5,000.00 29 and Mr. Gabriel will defray $3,000.00 of the total cost. 30 31 Mr. Willis, Mr. Barden and Mr. Gabriel are requesting the Board to extend the time 32 limitation on the temporary sewer connection from March 9, 1984 to June 1, 1984. 33 34 Ms. Silberstein moved to grant the extension on the time limitations for the temporary 35 sewer from March 9, 1984 to June 1, 1984, seconded by Mr. Brown and on unanimous voice 36 vote the motion was carried. 37 38 Approval of Change Order on CIP Grant for N.W. T Street - Public Works 39 40 Mr. Willis explained to the Board that due to engineering design changes in the work 41 being done on N.W. llth Street and N. W. T Street through funds provided by a Con minity 42 Improvement Grant the Board needs to approve Change Order No. 1 with Contractor's United 43 in the amount of a .03o decrease. . 44 ' 45 Ms. Silberstein moved to approve and sign Change Order No. 1 with Contractor's United 46 for work being done on N.W. llth and N. W. T Streets in the amount of a .03o decrease 47 in the contract, seconded by Mr. Brawn and on unanimous voice vote the motion was 48 carried. 49 50 Discussion on Creation of a Revolving General Improvement Fund for Streets, Curbs, Etc. 51 52 Mr. Willis told the Board that the State Legislature had approved Cities creating a 53 revolving general improvement fund to assist property owners for improvements such as 54 curbs, sidewalks, driveways, etc. The work could be done by the City and the property 55 owner would be assessed the costs on their tax duplicate over a five (5) year period 56 in order to reimburse the City. 57 58 The creation of this fund would allow the City to provide an alternative to property 59 owners with these needed repairs. The fund would replenish itself as property owners 60 paid the City for the improvements. 61 62 The Board of Public Works needs to approve a Resolution creating the General Improvement 63 Fund and the Comuon Council would then have to appropriate the initial funding. 64 65 Mr. Barden is working on the Resolution to present to the Board for their condideration. • /o/ . Board of Works Minutes Cont'd April 26,1984 . Page 3 1 Approval of Travel for Gary Hardwick for Sale of Obsolete Radio Equipment - Police Dep. III3 Police Chief Nimitz requested the Board to approve travel for Radio Technician Gary 4 Hardwick to deliver eighteen (18) Motorola Mobile Units and eleven(11) various 5 chargers to Leavitt Communications in Evanston, Illinois on Wednesday, May 2, 1984. 6 7 The Chief stated this equipment was declared obsolete by the Board and this is the 8 most cost effective way to deliver this equipment for sale with the receipts from 9 the sale going into the City General Fund. 10 11 Mr. Hardwick will be driving Fire Department Van #26 and the cost would be the 12 gasoline. 13 14 Ms. Silberstein moved to approve the: travel for Gary Hardwick to sell obsolete 15 radio equipment on May 2, 1984, seconded by Mr. Brown and on unanimous voice vote 16 the motion was carried. 17 18 Approval to Estalish Limited Time Parking and Rental Spaces in the North 6th Street 19 Parking Lot and the South 9th Street Parking Lot. 20 21 Mary Merchanthouse, Manager of the Off Street Parking Fund presented a request to 22 the Board to establish two hour parking limitation and make rental spaces available 23 at a cost of $10.00 per month on the municipal owned parking lots located on North 24 6th Street (north of A Street) and on South 9th Street. 25 26 Ms:: Merchanthouse explained the enforcement of the Limited time parking would be III27 done by an employee of the City working in the downtown area with special police 28 powers designated for this emforcement only. All reserved areas will be so desig- 29 nated and persons parking in these areas will have the proper vehicle identification 30 issued to them. 31 32 Common Council will be requested to approve the establishment of the rental fees 33 if the Board of Works recomends approval of these requests. 34 35 Ms. Silberstein moved to approve the two hour parking limitation and the establish- 36 ment of rental spaces at a fee of $10.00 per month on the parking lots located on 37 North 6th Street north of A Street and South 9th Street, secodned by Mr. Brown and 38 on unanimous voice vote the motion was carried. . 39 40 Signing of Finding of Fact and Order on Unsafe Building at 321 N.W. E Street 41 42 Mr. Dennis Bronston presented the Finding of Fact and Order for the Board's signature 43 on the unsafe building located at 321 N.W. E Street. There will be no further action 44 by the Board since this is the official document on the Boars's decision on this 45 property. 46 47 Mr. Bronston told the board that he is working on general specifications for de- 48 molition and site plans for the Board's consideration. 49 50 COUNCIL REQUESTS 51 52 Request of Councilperson Brookbank for 4- way Stop at South 21st and A Streets 53 . 54 Jane Brookbank, Councilperson for District 3 asked the Board to consider the placing 55 of a 4Way Stop sign at the intersection of South 21st and A Streets due to the 56 dangerous conditions existing at this intersection restricting vision for persons 57 crossing at this intersection. Councilperson Brookbank stated the vehicles parked 58 near this intersection make it almost impossible to see without pulling into the 59 intersection. . 60 61 Traffic Captain Wogoman told the Board that since South A Street is a thru Street 62 and does not meet the conditions warranted by the State for the placing of a stop 63 sign they would not be able to put a 4-Way Stop at this intersection. 64 65 Councilperson Brookbank asked about a longer yellow zone to provent the cars from Board of Works Minutes Cont'd Aoril 26, 1984 Page 4 1 parking so close to the intersection. 2 3 The members of the Board expressed an interest in looking at this intersection before 4 making any decision on traffic control and also in getting coiiments from the residents 5 in that area. 6 7 Ms. Silberstein moved to table any action on this request until the next meeting in 8 order to give the members of the Board time for inspection and contacting residents 9 of the area, seconded by Mr. Brown and on unanimous voice vote the motion was carried. 10 11 There Being no further business on a motion duly made, seconded and passed the meeting 12 was adjourned. 13 14 15 Cathy Maness 16 President 17 18 19 ATTEST: Mary Merchanthouse 20 Clerk of the Board - 21 22 23 24 • 25 26 • 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65