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HomeMy Public PortalAbout03-08-1984 ( o BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF",RI:CHMQND,: INDIANA MARCH 8; 1984 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in 2 regular session March 8, 1984 at the hour of 9:00 a.m. in the Municipal 3 Building of said City. Ms. Maness presided with Mr. Brown present. Ms. 4 Silberstein was absent. The following business was had, to-wit: 5 6 BID OPENING FOR POLICE DEPARTMENT COMMUNICATIONS CONTROL CENTER 7 8 City Attorney, Kenneth Barden presented the proof of publication for the 9 Police Department Communications Control Center for the Board for their 10 acceptance. 11 12 Mr. Brown moved to accept and file the proof of publication, seconded by Ms. 13 Maness and on unanimous voice vote the motion was carries. 14 15 Mr. Barden opened the first bid for the control center from Com- Center Corporation 16 of Los Angeles, California. The bid was presented on proper form, signed and 17 notarized and accompanied with a bid bond in the amount of 10% of the total bid. 18 The bid included one (1) console operator position per specifications at 19 $12,121.00, the common equipment per specifications at $61,637.00 and one (1) 20 rear projection system per specifications at $3,473.00. Accompanying the bid 21 was a list of options available and the prices on each. The delivery date 22 was 170 days from the receipt of contract and a 30 day installation date. 23 24 The second bid was that of Motorola Communications and Electronics, Inc. of 25 Illinois. The bid was on proper form, signed and notarized accompanied by a 26 bid bond in the amount of 10% of the total bid. The total amount of the 27 bid for standard equipment per specifications was $30,949. 00. The bid was 28 also accompanied with a list of options and the price of each. Delivery date 29 was 18 weeks. 30 31 Mr. Brown moved to refer these bids to Chief Nimitz for his evaluation and 32 recommendation, seconded by Ms. Maness and on a unanimous voice vote the motion 33 was carried. 34 35 APPROVAL OF MINUTES OF MARCH 1, 1984 36 37 Mr. Brown moved to approve the minutes of the previous meeting as received, 38 seconded by Ms. Maness and on unanimous voice vote the motion was carried. 39 40 APPROVAL OF CLAIMS FOR PAYMENT 41 42 Mr. Brown moved to approve claims in the amount of $58,758.94 for payment, 43 seconded by Ms. Maness and on unanimous voice vote the motion was carried. 44 45 REQUEST OF INTERFAITH APARTMENTS TO ERECT GRANNY CROSSING SIGNS 46 47 Mr. Brown moved to table the request of Interfaith Apartments to erect Granny 48 Crossing signs until a representative could be present at the meeting, seconded 49 by Ms. Maness and on unanimous voice vote the motion was carried. 50 51 REQUEST TO APPROVE PARADE ROUTE FOR CHILDREN'S DAY ACTIVITIES - Rose Festival 52 53 Mr. Brown moved to table the request to approve the parade route for the 54 Children's Day Activities as a part of the Rose Festival until a representative - 55 could be present at the Board meeting, seconded by Ms. Maness and on 56 unanimous voice vote the motion was carried. 57 58 REQUEST TO APPROVE 10 KILOMETER CLASSIC ROUTE FOR ROSE FESTIVAL -Joe Parker 59 60 Mr. Joe Parker of 308 Earlham Drive presented a request to the Board to approve 61 the route for the 10 Kilometer Classic Road Race as a part of the Rose Festival 62 Activities. The race will be held on June 23, 1984 and the course will be 63 mostly through Glen Miller Park. He stated that the fun run for children had 64 been cut to one (1) mile this year. The race will begin at 9:00 A.M. 65 tc! Board of Works Minutes Cont'd March 8, 1984 Page 2 1 Mr. Brown moved to approve the request of Joe Parker for the 10 Kilometer 2 Road Classic race to be held on June 23, 1984 as a part of the Rose Festival 3 Activities, seconded by Ms. Maness and on unanimous voice vote the motion 4 was carried. 5, 6 REQUEST OF STRIKING PRC EMPLOYEES TO PLACE TRAILER ON CITY EASEMENT - James Capps 7 8 Mr. James Capps of 1121 N.W. 6th street representing the striking employees 9 of PCR requested the Board to grant permission to place a trailer back - 10 onto a city easement in the 1600 block of Rich Road on the West side of 11 the main entrance to PRC. He stated they would like to relocate the trailer 12 there since they are still on strike and had been allowed to place the 13 trailer there previously and that the police and fire departments had 14 approved the prior placement of the trailer at that location. The trailer 15 was removed to private property at the request of the previous Mayor, Mayor 16 Clifford Dickman. 17 18 Mr. Brown moved to take the request to locate the trailer in the easement 19 of. the 1600 block of Rich Road under advisement until the City Attorney, Police 20 Chief and Fire Chief could study the legal ramifications of this, seconded 21 by Ms. Maness and on unanimous voice vote the motion was carried. 22 23 REQUEST OF WAYNE COUNTY COMMISSIONERS TO DESIGNATE HANDICAPPED PARKING SPACES 24 ' 25 Ms. Maness read the following request from the Wayne County Commissioners: 26 27 Wayne County Commissioners would like two parking spaces marked and 28 posted for Handicapped on South 4th Street between the Courthouse and 29 Administration Buildings. Also one space marked and posted on South 3rd 30 Street adjacent to the Welfare Entrance. 31 32 We are suggesting spaces now marked "loading only" be eliminated and 33 these be used for handicapped. Your consideration and making the change 34 is appreciated. 35 36 /s/ Wayne County Commissioners 37 Jerry Dils 38 Arnold Dougherty 39 Elmer Toschlog 40 41 Traffic Captain Wogoman stated there was no problem with the two spaces on 42 4th street, but he suggested another location on 3rd street. Captain Wogoman 43 commented that the signs designating the handicapped parking could be erected 44 immediately but the weather could prevent the proper painting of the area. 45 46 Mr. Brown moved to approve the request of the County Commissioners to designate 47 handicapped parking spaces in the Courthouse area, seconded by Ms. Maness and 48 on unanimous voice vote the motion was carried. 49 50 REQUEST TO RELOCATE MAIL DROP BOXES FOR POST OFFICE TO NORTH A STREET 51 52 Captain Wogoman commented that the Post Office has requested Mayor Waltermann 53 to seek permission to relocate the drop boxes in their parking lot to North 54 A Street where the streets cuts off to intersect with 3rd Street. He commented 55 that some street parking would have to be removed to accomodate this move. 56 He further stated the boxes would be located on the drivers side of the car 57 and the traffic could continue onto 3rd Street or onto 2nd Street and back to 111 58 Main Street. 59 60 Ms. Maness requested that Public Works Director, Ralph Willis and Captain 61 Wogoman contact the Post Office for all the information on this request and 62 place it on the next agenda for action. Mr. Brown moved to take this request 63 under advisement until a report can be made by Mr. Willis and Captain Wogoman, 64 seconded by Ms. Maness and on unanimous voice vote the motion was carried. 65 42. Board of Works Minutes Cont'd March 8, 1984 Page 3 1 REQUEST TO HAVE STATE HIGHWAY COMMISSION INSPECT MAIN STREET BRIDGE - Mayor Waltermann 2 3 Mayor Frank Waltermann requested the Board to have a representative of the 4 State Highway Commission to inspect the Main Street Bridge to determine the 5 safety of the bridge. 6 7 Mr. Brown moved to direct Public Works Director Ralph Willis to write a letter III 8 to the proper division of the State Highway Commission requesting an inspection 9 of the Main Street Bridge, seconded by Ms. Maness and on unanimous voice vote 10 the motion was carried. 11 12 STREET LIGHT APPROVAL ON GARWOOD ROAD AND SOUTH Q STREET 13 14 The following letter was read to the Board regarding approval of street lights: 15 16 Mary Merchanthouse, City Clerk 17 18 RE; Street Lights 19 Garwood Road from So. C to Backmeyer 20 So. Q from 3rd to Liberty - So. 2nd 21 22 At the request of the Street Light Committee, we are attaching 23 preliminary drawings for the following: 24 25 Garwood Road from So. C Street to Backmeyer Road 26 27 Install 6 - 150 Watt Sodium @ $5.84 - $35.04 28 Remove 1 - 250 Watt Sodium @ $6. 69 - 6.69 29 Monthly Increase 28.35 30 31 South Q Street from So. 3rd to Liberty Ave. 32 South 2nd Street 33 34 Install 5 - 150 Watt Sodium @ $5.84 - $29.20 35 Remove 2 - 250 Watt Mercury @ 6. 69 13.28 36 Monthly Increase 15.82 37 38 Will you please present this to the Board of Works at their next 39 meeting for their approval. 40 L1 /s/ Robert F. Hankosky 42 Distribution Engineer 43 Richmond Power & Light 44 45 Mr. Hankosky commented that these lights had been petitioned by citizens of 46 these areas and approved by the Street Light Committee of the Common Council 47 for presentation to the Board of Public Works and Safety for final decision. 48 49 Mr. Brown moved to approve the street light request as presented, seconded 50 by Ms. Maness and on unanimous voice vote the motion was carries. 51 52 Mr. Hankosky reported to the Board that to date the converstion to Sodium lights 53 had been completed on N.W. and S.W. 5th Street from Sheridan St. to U.S. 40. 54 New lights had been installed on S.W. 21st Street and seven had been installed 55 in Meadow Park to date. They had also converted 10 in the Meadow Park area 56 to Sodium. III 57 58 APPROVAL OF LITTER ORDINANCE VIOLATION FORMS 59 60 City Attorney Barden stated to the Board that all department heads involved 61 in the enforcement of the litter ordinance had been contacted and approved 62 the forms as presented to the Board. He recommends approval of these forms 63 so the proper steps can be taken to have them printed and begin enforcement 64 of this ordinance. 65 Board of Works Minutes Cont'd March 8, 1984 Page 4 1 Mr. Brown moved to approve the Violation Forms for the Litter Ordinance as 2 presented to the Board, seconded by Ms. Maness and on unanimous voice vote 3 the motion was carried. 4 5 BUREAU OF BUILDINGS MONTHLY REPORT 6 7 The Monthly Report for February, 1984 for the Bureau of Buildings presented 8 by Mr. Bronston indicated a total of 82 permits had been issued , 221 g inspections had been made and 4 buildings had been wrecked. - 10 11 Mr. Brown moved to accept and file the February Monthly report from the 12 Buearu of Buildings, seconded by Ms. Maness and on unanimous voice vote the 13 motion was carried. 14 15 FIRE DEPARTMENT MONTHLY REPORT 16 17 Fire Chief Larry Bosell presented the February Monthly Report for the Fire 18 Department including the Radio Maintenance Report for approval by the Board. 19 The report included a total of 46 runs made at a loss estimate of $9.300.00. 20 21 Mr. Brown moved to accept and file the February Monthly Report of the Fire 22 Department, seconded by Ms. Maness and on unanimous voice vote the motion was 23 carried. 24 25 WEIGHTS AND MEASURES MONTHLY REPORT 26 27 Mr. Brown moved to accept and file the January and February, 1984 monthly 28 report of the Department of Weights and Measures, seconded by Ms. Maness and 29 on unanimous voice vote the motion was carried. 30 31 PUBLIC COMMENT 32 33 There was no public comment. 34 35 COMMENT FROM DEPARTMENT HEADS 36 37 Ms. Maness presented the following employee travel for approval by the Board: 38 39 Ms. Maness to Indianapolis on March 13, 1984 for Controllers Seminar/ L0 Mayor Waltermann, Mary Merchanthouse, Ms. Maness, Marge Sweet, Keneth Barden, 41 Lynn Johnstone, Jerry Judge and Susan Weir to Indianapolis on March 14, 1984 42 for Cities & Towns Conference. 43 Kenneth Barden to Indiana Continuing Legal Education Forum in Merrilville on 44 March 9, 1984. A5 Dan Dooley to Seymore for a Department of Commerce Seminar on March 12 and 30, 1984. 46 47 Mr. Brown moved to approve the employee travel, seconded by Ms. Maness and on 48 unanimous voice vote the motion was carried. 49 50 City Attorney Barden presented the following memorandum to the Board for their 51 action: 52 53 The City of Richmond currently owns a parcel of land at South Second and 54 C Streets. On this land is an old water tower in a state of disrepair. 55 During high winds pieces of this tower have blown away creating a potential 56 hazard to person and property. I respectfully request that the Board of 57 Public Works and Safety authorize Ralph Willis, Public Works Director, to 58 take whatever steps are necessary to dismantle this water tower and to 59 report back to the Board his actions. 60 61 Mr. Willis commented to the Board that he had already had the tower removed 62 and that the job had been completed earlier this week. He took this action 63 after viewing the tower and deciding that it constituted an emergency situtation. 64 65 _ 4( Board of Works Minutes Cont'd March 8, 1984 Page 5 1 City Attorney Barden introduced Mr. and Mrs. Foust, owners of a property 2 adjacent to the property owned by the City at South 2nd and C Streets. 3 The Foust'.s property at this location has been damaged on two occassions by 4 metal blowing from the water tower. They have been pursuing this matter 5 since 1978 and in 1982 were told by the previous administration :that the 6 City would be liable for the damages to their property. 7 8 Mr. and Mrs. Foust are asking the City to reimburse them for damages in 9 the amount of $4,272.85. 10 11 The City Attorney will submit these damages to the City's insurance carrier 12 since he would like to see the problem resolved. Mr. Barden will approach 13 the Common Council to see if he can negotiate a settlement if the insurance 14 carrier will not settle this claim. 15 16 Mr. Brown moved to ratify the removal of the tower by Mr. Willis, seconded 17 by Ms. Mannes and on unanimous voice vote the motion was carried, 18 19 RESERVE OFFICERS 20 21 Police Chief, Joseph Nimitz asked the Board to set a night meeting for 22 the purpose of swearing in nine (9) Reserve Officers. Ms. Maness stated 23 she would contact the Board members and let the Chief know what date will 24 be set for this. 25 26 The City Attorney stated to the Board that he had received requests to 27 designate handicapped parking spaces and in order for these to be established 28 the requests must be in writing to the Board of Public Works and Safety. 29 30 Fire Chief Bosell told the Board that he was preparing specifications for 31 an alarm system to be bid by the Board and that the City Attorney was 32 going over the specifications. 33 34 COMPLIMENTS TO THE STREET DEPARTMENT FOR EXCELLENT WORK IN SNOW EMERGENCY 35 36 Ms. Maness commended the Street Department and Mr. Willis for the excellent 37 job of handling the recent snow emergency. 38 39 There being no further business on a motion duly made seconded and passed 40 the meeting was adjourned. 41 42 Cathy Maness L3 President 44 45 ATTEST: Mary Merchanthouse 46 Clerk of the Board 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65