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HomeMy Public PortalAbout02-02-1984 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, FEBRUARY 2, 1984 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met 2 in regular session February 2, 1984, at the hour of 9:00 A.M. in the Municipal 3 Building of said City. President Cathy Maness presided with the following 4 members present: Susan Silberstein and John Brown. The following business 5 was had, to-wit: 6 7 APPROVAL OF CLAIMS 8 9 Ms. Silberstein moved to approve payment of claims in the amount of $1 ,868,424.60, 10 seconded by Mr. Brown, and on unanimous voice vote the motion was carried. 11 12 APPROVAL OF MINUTES OF JANUARY 29, 1984 13 . 14 Mr. Brown moved to approve the minutes of the January 29, 1984 meeting as pre- 15 pared, seconded by Ms. Silberstein, and on unanimous voice vote the motion 16 was carried. 17 18 SOUTH FOURTH STREET FAIR 19 20 Ms. Gertrude Ward appeared before- the Board of Public Works and Safety for 21 permission to barricade South 4th Street on October 6th and 7th from the hours 22 of 11 :00 A.M. to 5:30 P.M. on each day in order to hold the South Fourth Street 23 Fair. The Fair is sponsored by Historic Richmond, Inc. , and the Neighborhood 24 Preservation Services and all proceeds from the Fair will be returned to these 25 organizations for historic preservation. The barricades will be placed at 26 the intersections of South Fourth and "B" Streets and South Fourth and "E" 27 Streets. 28 29 Traffic Captain Wogoman commented that there would be no problem with his 30 department. 31 32 Ms. Silverstein moved to grant permission for the Neighborhood Preservation 33 Services and Historic Richmond, Inc. to sponsor a Fair on South Fourth 34 Street on October 6th and 7th of 1984, between the hours of 11 :00 A.M. and 35 5:30 P.M. , seconded by Mr. Brown, and on unanimous voice vote the motion was 36 carried. 37 38 HOLIDAYS FOR CITY EMPLOYEES FOR 1984 39 40 On a motion by Ms. Silberstein and second by .Mr.- Brown, the following Holidays 41 were approved for City Employees not covered by Union Contract, Working Agree- 42 ments or other governing Boards: Memorial Day - May 28, 1984; Independence 43 Day - July 4, 1984; Labor Day - September- 3-, 1984; Columbus Day:, October 8, 44 1984; Veteran's Day '- November- 12, 1984, Thanksgiving Day - November -22,- 1984; 45 Christmas Day -= December 25-4...1984; New Years Day - January 1 , 1985, and ;the, 46 choice of Friday after :Thanksgiving ,,November 23, 1984, or Christmas Eve Day - 47 December 24, 1984. This motion passed on unanimous voice vote. President's 48 Day - February 20, 1984, has been previously approved as a paid Holiday making 49 a total of ten (10) paid Holidays. 50 . 51 TRAVEL REIMBURSEMENT RATE FOR CITY EMPLOYEES 52 53 Ms. Maness stated that the current rate of reimbursement for City Employees 54 is 170 per mile when driving their own vehicles, and most rates are between 55 200 and 220 per mile. She told the other members of the Board that in order 56 for City Employees to receive this reimbursement they must have approval of 57 their Department Head and be able to justify the trip and keep accurate records 58 of their mileage which then has to be approved by the Department Head and the 59 Controller's Office before reimbursement will be made. 60 61 Ms. Silberstein moved to establish 200 per mile as the reimbursable- rate for 62 City Employees driving their own vehicles on City business for the year 1984, 63 seconded by Mr. Brown, and on unanimous voice vote the motion was carried. . 64 65 LF7 BOARD OF WORKS MINUTES - CONTINUED February 2, 1984 Page 2 1 SERVICE AGREEMENT FOR FIRE ALARM BOX AT I..N.A. 2 3 The service agreement for the maintenance of the master fire alarm box was pre- 4 sented to the Board for their action. This agreement is standard for all master 5 fire alarm boxes in the City, and the cost per agreement is $132.00 annually 6 for service provided by a City Technician and there are forty-eight (48) agree- 7 ments with the City. 8 9 Mr. Brown moved to approve the agreement and sign such, seconded by Ms. Silber- 10 stein, and on unanimous voice vote the motion was carried. 11 12 RADIO MAINTENANCE REPORT FOR DECEMBERE, 1983 13 14 The radio maintenance report for December of 1983 was presented to the Board 15 for acceptance. Total hours assigned to each Deaprtment were Police-56, Fire-40, 16 Street-16, Sanitation-8, Park-4 and Engineering-4. Ms. Silberstein moved to 17 accept and file this report, seconded by Mr. Brown, and on unanimous voice vote 18 the motion was carried. 19 20 POLICE DEPARTMENT REQUEST TO ACCEPT BIDS FOR RADIO CONSOLE 21 22 Police Chief Nimitz presented the following letter to the Board for their con- 23 sideration: 24 25 Dear Board Members: 26 27 Much has been written and spoken about the 911 System and radio equipment. 28 From the information supplied to me, this has been going on since 1972 with- 29 out a successful conclusion. 30 31 During this period of time our police radio console has deteriorated and 32 is to the point now where a near emergency exists. 33 34 The Motorola Parts Directory no longer lists major parts that are needed. 35 Gary Hardwick, Radio Repairman over the years has cannibalized our back- 36 up console to keep our main console functioning. 37 38 As of today our radio console system functions at half capacity due to age 39 of the unit and lack of available parts. Only three of the six transmit 40 slots are functioning and cannot be economically and feasibly repaired. 41 42 Therefore, it is respectfully requested that suggested bid specifications 43 be activated for the bidding process. 44 45 Time is of the essence as we do not have a back-up system at this time. 46 47 The purchase of new equipment would be compatible with the new 911 System 48 when and if it is installed. 49 50 /s/ Joseph A. Nimitz 51 Chief of Police 52 53 Chief Nimitz stated that the Department has had to install a backup unit consist- 54 ing of a mobile unit from one of the vehicles. The Police Deaprtment will need 55 the new console regardless of the 911 System, and the bid specifications will 56 include an alternate bid for two (2) compatible consoles in order to give the 57 County a chance to participate in the bid and all will be compatible with the 58 911 System. Chief Nimitz stated the total bid price could be around $50,000 59 and there will be a two to three month delivery time after bids are awarded. 60 61 Chief Nimitz stated on questioning that he will be requesting the financing from 62 Revenue Sharing funds. 63 64 Ms. Silberstein moved to begin the bidding process and bids will be received 65 until March 8, 1984, at the hour of 9:00 A.M. at which time the bids will be BOARD OF WORKS MINUTES - CONTINUED February 2, 1984 Page 3 1 opened at the March 8th meeting of the Baord of Public Works and Safety, seconded 2 by Mr. Brown, and on unanimous voice vote the motion was carried. Bids will 3 be received in the Office of the City Clerk. 4 5 FIRE DEPARTMENT 6 7 Fire Chief Larry Bosell reminded the Board that the Alarm System in the Fire II/ 8 Department needs much repair, and if the 911 System becomes reality the Fire 9 Deaprtment would be needing the funding to purchase a new Fire Alarm System since 10 it would be more cost effective to install a new system than to move the existing 11 one. 12 13 DISCONTINUANCE OF CORTA TOKENS 14 15 Ralph Willis recommended to the Board that the current tokens used for CORTA 16 rides be discontinued due to the fact that they are difficult to separate from 17 the change. The tokens are used only as a head count for Senior Citizens, and 18 this could be accomplished manually by the drivers.. The only other tokens are 19 the Ride and Shop tokens, and they are not used very often and are very cumbersome 20 to separate from the change taken in for rides. No new tokens will be issued, 21 and the ones existing will be allowed to be used until they run out. Ms. Maness 22 commented this is just one step in a series of internal controls to be placed 23 on CORTA. 24 25 Ms. Silberstein moved that the CORTA tokens be discontinued and the ones in circu- 26 lation be honored, seconded by Mr. Brown, and on unanimous voice vote the motion 27 was carried. 28 29 PUBLIC COMMENT 30 31 Mr. Jim Harman, District Manager of H&R Block, representing the local _office 32 at 234 West Main Street, approached the Board regarding the difficulty to their II33 customers during the tax preparation season due to the No Parking signs in front 34 of their business. The Board will take this under consideration, and asked Mr. 35 Harman to prepare a written statement to be placed on the agenda for the next 36 meeting of the Board of Public Works and Safety. 37 38 Mr. John Ross and Ms. Karen Williams, representing Townsend Center, asked the 39 Board for their help concerning the local curfew. They are planning a dance 40 at the Center on February 11 , 1984, and would like to have the curfew extended 41 for their dance from 1 :00 A.M. to 2:00 A.M. The Police Chief, Joe Nimitz, ex- 42 plained that this would cause no problem for the Police Department since they 43 would be on their way home from an organized function. City Attorney, Ken Barden 44 will study the problem and report to the Board at the next meeting. They were 45 encouraged to proceed with their plans for the dance and the Board would be in 46 contact with them. 47 48 REPORT FROM DEPARTMENT HEADS 49 50 Captain Dan Wogoman from the Traffic Division of the Police Deaprtment commented 51 to the Board that many problems could be handled the same day if the Board would 52 ask the proper Department Head or City Employee for advice. 53 54 ADJOURNMENT 55 56 There being no further business on a motion duly made, seconded and passed the II57 meeting was adjourned. 58 59 60 Cathy Maness 61 President 62 63 ATTEST: Mary Merchanthouse 64 Clerk of the Board 65