HomeMy Public PortalAbout11-03-1983 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA NOVEMBER 3 , 1983
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in
2 regular session November 3, 1983 at the hour of 9:00 a.m. in the Municipal
3 Building in said City. Mr. Meredith presided with Mr. Cordell and Mr, Webb
4 present. The following business was had, to-wit:
5
6 APPROVAL OF MINUTES OF OCTOBER 27, 1983
7
8 Mr. Cordell moved to approve the minutes of October 27, 1983 as prepared,
9 seconded by Mr. Webb and on unanimous voice vote the motion was carried.
10
11 REQUEST TO PLACE KOREAN MEMORIAL AT FREEDOM FOUNTAIN - Phil Lotich
12
13 Mr. Phil Lotich, American Legion Post 65, representing the Veterans' Council,
14 requested adding a Korean Memorial to the Freedom Fountain area on the front
15 lawn of the Municipal Building. The Council approved, this request in their meeting :1cr
16 last night. It was noted the Vietnam Memorial is located on the County Court- '
17 house lawn. '
18
19 Mr. Jim Morrow, 520 South "H", prepresenting the Korean Veterans , presented a
20 sketch of the memorial his organization agreed on. Also speaking for this
21 memorial placement was Mr. Curtis Weavers, representing the Disabled American
22 Veterans and Veterans of Foreign Wars.
23
24 Mr. Cordell moved that the Veterans' Council place a Korean War Memorial at the
25 location of the Freedom Fountain; location of memorial would be approved by the
26 Board at a later date, seconded by Mr. Webb. It was pointed out that the Veterans'
27 Council is placing the memorial and, therefore, will determine the design and
28 location with Board approal. On unanimous voice vote the motion was carried.
29
30 INSTALLATION OF FIRE HYDRANT ON PARTRIDGE LANE - Chief Paul Mullin
31
11/ 32 Fire Chief Paul Mullin recommended the installation of a fire hydrant at the
33 northwest corner of Hunter's Pointe Drive and Partridge Lane. He noted there is
34 considerable building going on in this area and the water company is now putting
35 in the lines so now is the time to put in the hydrant. The cost is $357 per
36 hydrant.
37
38 Mr. Webb moved that the request for a fire hydrant at the northwest corner of
39 Hunter's Pointe Drive and Partridge Lane be approved as presented, seconded by
40" Mr. Cordell and on unanimous voice voice the motion was carried.
41
42 CHANGE ORDER #2 FOR N.W. llth - Steve Esarey
43
44 Acting City Engineer Steve Esarey, stated on the N. W. llth Street project the
45 radius has been increased at N. W. llth & Sheridan to accommodate large truck
46 traffic, corrugated pipe has been removed and replaced and a crushed stone berm
47 has been added. The total additional cost is $6,800.00.
48
49 Mr. Webb moved for approval of change order No. 2 for the N. W. llth Street pro-
50 ject, seconded by Mr. Cordell and on unanimous voice vote the motion was carried.
51
52 CURB CUT REQUEST FOR MARY PARKER, _308 ELKS ROAD - Steve Esarey
53
54 Acting City Engineer Steve Esarey presented a request for a residential curb cut
55 at 308. Elks Road. This request has approval of Plan, Traffic and Engineering
56 Departments.
57
58 Mr. Webb moved for approval of the subject driveway petition, seconded by Mr.
59 Cordell and on unanimous voice vote the motion was carried.
60
61 REPORT ON NUISANCE AT 1434 RIDGE
62
63 City Clerk JoEllen Trimble read the following letter:
64
65 Please be advised that the inoperable vehicle at the above captioned
66 address has been removed, and therefore a nuisance no longer exists
67 at the property.
Board of Works Minutes Cont'd.
November 3, 1983
Page 2
1 I respectfully withdraw my complaint.
2
3 /s/ John D. Bronston
4 Zoning Administrator
5
6 Mr. Cordell moved to withdraw the complaint on the nuisance at 1434 Ridge
7 Street, seconded by Mr. Webb and on. unanimous voice vote the motion was
8 carried.
9
10 BUREAU OF BUILDINGS MONTHLY REPORT
11
12 The Board received the Bureau of Buildings monthly report for October, 1983.
13
14 Mr. Webb moved the monthly report of the Bureau of Buildings be accepted and
15 placed on file, seconded by Mr. Cordell and on unanimous voice vote the motion
16 was carried.
17
18 RADIO MAINTENANCE MONTHLY REPORT
19
20 The Board received the Radio Maintenance monthly report for October, 1983.
21
22 Mr. Webb moved that the October Radio Maintenance monthly report be accepted
23 and placed on file, seconded by Mr. Cordell and on unanimous voice vote the
24 motion was carried.
25
26 gECEIVE BIDS FOR CONSTRUCTION WORK.'ON:N.. W. "T", SHERIDAN & RICH ROAD
27
28 Mr. Webb stated the first phase of work on N. W. llth Street left an excess of
29 funds which the State approved to increase the scope of the project, which is
30 now being bid. The present scope of work involves "T", Rich Road and Sheridan.
31 If the total bid exceeds the funds available, priorities have to be set. The .
32 priorities will be "T", Rich Road and Sheridan. He stated this so a bidder
33 wouldn't come around later protesting the order of priorities.
34
35 City Attorney Ed Anderson stated the Board should approve these priorities
36 as it was not in the legal ad. Mr. Meredith noted the State statute does
37 state that we cannot enter into a contract that we do not have funds avail-
38 able for.
39
40 Mr. Webb moved that the evaluation of the bids for the reconstruction of N.
41 W. llth drainage on Rich Road and resurfacing and berming on Sheridan Street
42 be evaluated using the following priorities (1) N.W. "T" (2) Rich Road (3)
43 Sheridan and such priorities. would be used in case one or more bidders are
44 above the total amount of funds available to do the entire scope of work,
45 seconded by Mr. Cordell and on unanimous voice vote the motion was carried.
46
47 City Attorney Ed Anderson checked the proof of publication and found it to be
48 in order. Mr. Webb moved the legal ad be accepted and placed on file, seconded
49 by Mr. Cordell and on unanimous voice vote the motion was carried.
50
51 For the record the Clerk asked and there were representatives present from all
52 three firms submitting bids.
53
54 The following bids were received and recorded:
55
56 Stone Valley Paving Corp. $139,241.18
57
58 Contractors United Inc. $138,183.05
59
60 John Rigsby Excavating $144,419.90
61
62 Mr. Webb moved that the bids be taken under advisement for evaluation, tabu-
63 lation and recommendation, seconded by Mr. Cordell and on unanimous voice
64 vote the motion was carried.
65
66 Mr. Esarey stated the engineer's estimate is approximately $147,000. , so all
67 the bids are under the estimate.
li
Board of Works Minutes Cont'd.
November 3, 1983
Page 3
1 Mr. Webb recommended the Board recess until tomorrow morning at which time the
2 bid will be awarded.
3
4 Mr.. Meredith stated due to the time of the year we are in and the urgency of
5 getting the project started and completed yet this year we will deviate from
6 the normal procedure of awarding the following week,and recess until tomorrow
7 morning at 9:00 a.m.
8
9 There being no further business at this time the Board was recessed.
111 10
11 NOVEMBER 4, 1983
12
13 Mr. Meredith reconvened the Board of Public Works and Safety at 9:00 a.m. with
14 Mr. Webb and Mr. Cordell present.
15
16 Acting City Engineer Steve Esarey stated all three (3) bids were very competitive
17 and below the Engineer's estimate of $146,569.10. Bids have been evaluated and
18 the low bidder seems to be in compliance with all facets of the bidding including
19 affirmative action. On that basis, he recommended that the bid be awarded to
20 Contractors' United Inc. as low bidder.
21
22 Mr. Webb so moved, seconded by Mr. Cordell and on unanimous voice vote the
23 motion was carried.
24
25 ADJOURNMENT
26
27 There being no further business the meeting was adjourned.
28
29 Donald E. Meredith
30 President
31
32 ATTEST: . JoEllen Trimble -
33 Clerk of the Board