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HomeMy Public PortalAboutr 16-100No. 16 °100 of 14e hrvg4 of Crarterd, �q. J1 Date of Adoption. �hY 12. 2016 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ENGINEERING SERVICES WITH CNIE ASSOCIATES — DE- ICING MATERIAL STORAGE SHED ;AS, the Borough of Carteret is in need of specialized engineering services in at with the design, bid and construction phase services with regard to the De -Icing Storage Shed; and WHEREAS, the Borough's Consulting Engineers, CME Associates, possess the requisite skill and expertise to provide said services; and _ 4 WHEREAS, CME Associates has submitted a proposal to provide said engineering services at a i total cost not to exceed $10,000.00; and WHEREAS, the Mayor and Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer has certified that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: That the proposal from CME Associates for engineering services related to the design, bid and construction phase services, in a total amount of $10,000.00 billable in accordance with CME's existing contract with the Borough is hereby approved; 2. That annexed hereto is a copy of said proposal; 3. That this action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 12' day of May, 2016 and certified as a true copy of the original on May 13, 2015, KATHLEEN M. BARNEY, IvLvfC tMunicipal Clerk ItECORD OF COUNCIL VOTE COUNCILMAN YES NO NV A.B. COUNCILMAN YES NO NV A.B. EQI.IAD .JCkr x- Indicate Vole Aa- Absent NV -Not Voting XOR- Indicates Vote to Oversulc Veto Adopted at a meeting of the Municipal Council / %y 12 2016 L R 1�� (O JOHN H. ALLGAIR, P.E., P.P. (1983 -2001) DAVID J. SAMUEL, P.E., P.A. JOHN J. STEFANI, P.E., L.S., P.P. JAY B. CORNELL, P.E., P.P. MICHAEL J. McCLELLAND, P.E., P.P. GREGORY R. VALESI, P.E., P.P. ® = TIMOTHY W. GILLEN, P.E., P.P. _ BRUCE M. KOCH, P.E., P.P. BEHRAM TURAN, P.E. TREVOR J.TAYLOR, P.E., P.P. ccinri rcc LOUIS J. PLOSKONKA, P.E. April 26, 2016 Borough of Carteret Municipal Building 61 Cooke Avenue Carteret, NJ 07008 Attn: John DuPont, PE, PP, CME Director of Engineering Re: Fee Estimate for Professional Engineering Services for: De -Icing Material Storage Shed Block 953, Lot 7 - Middlesex Avenue Borough of Carteret, Middlesex County, NJ Our Proposal No.: 2016.099 Dear John: 0 g '915 We are pleased to have the opportunity to present our fee estimate for continued professional engineering services for the above - referenced project. Our office has worked with the Borough to develop construction -ready contract plans for the construction of a 75' x 45' Clearspan fabric structure. It is our understanding that the Borough wishes to move forward with contract documents and bid phase services for the project. Our original proposal dated February 11, 2015 included the following optional services: A. Design Phase Services - This work will consist of preparing construction plans and specifications for the proposed building and adjacent site including the following: 1. Contract Document Preparation a. Prepare final construction quantities. b. Prepare project specifications. c. Prepare final construction cost estimate. B. Bid Phase Services -The following services will be provided under this phase: 1. Attend project pre -bid workshops, if required. 2. Answer questions of prospective bidders. 3. Attend pre -bid conference, if required. 4. Attend bid opening and report on bids. SACa ere6Proposals =6-0 1 Sal( Shed Bid Phase 4- 26- 16.doc CONSULTING AND MUNIOF'AL ENGNEERS 1460 ROUTE 9 SOUTH, HOWELL, NEW JERSEY 07731 — (732) 4627400 — FAX: (732) 9 ASSOCIATES Borough of Carteret April 26, 2016 Re: De -Icing Material Storage Shed — Bid Phase Services Page 2 Proposal No. 2016 -091 C. Construction Phase Services - The following services will be provided under this phase: 1. Coordinate preconstruction meeting with contractor and Borough. 2. Provide assistance with interpretation of contract documents. 3. Review shop drawings for site - related items. 4. Provide daily construction observation services and field reports, prepare punch lists and review and prepare pay estimates. 5. Attend weekly project status meetings with contractor and Borough. We will provide the necessary engineering services as described above based upon the cost breakdown as noted below as included in our February 11, 2015 proposal: FEE ESTIMATE A. Design Phase Services 1. Contract Document Preparation.......... B. Bid Phase Services ...... C. Construction Phase Services ........... ............................... TOTAL ESTIMATED FEE FOR SERVICES ............................ ......................... ............................... $2,500.00 ............................ ............................$2, 500.00 ................$8,000.00 .............$1300 00 LQ Should you accept our fee estimate, kindly provide a purchase order or professional services resolution authorizing same. We would like to thank you for allowing us to present this proposal and look forward to continue working with you in providing the professional services you require. truly yours, TT\MZ cc: Honorable Mayor Daniel J. Reiman , PE, PP, CME SACaderellProposals @016-091 Sall Shed Bid Phase 4- 26- 16.doc �a 07 S Jl -1'� n1 STS l MIDOLESE < ccuivN c 'f, J 21 - 52'j OFFICE OF I(A F1 t1. PARF " rxC Mx iciFal Clerk 67 COOKS AVEITU E CAR ERRET, NEW MSEY o7oos Date: %y 10, 2016 To: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS: For: GE Associates, Re: Ilgineeri_tg Services, Re: De-lcirg %terW Storage Stud. Name of Account AMOUNT TO BE ENCUMBERED: _ _Total arount of $10,000.00 billable in aocordarxe with Q E's existing contract. ' —C I<ATHLEEN M. BARN� y Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient fund: available in the current budget to enable the Municipal Council to authorize the E4t o a into contract between the Borough of Carteret and: i x;16' The funds available for this contract are in the Budget, in the account of: C+ In the amount of yc OF By this certification, I have hereby encumbered the above named account for the amount of the contract PATRIQ . DEBLASIO, Treasurer r Date: �t� r�CU, AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One (1) time(s), once in each issue as follows: May 17, 2016 I v N tart' u c o % ew Jersey Sworn and subscribed before we this I El-'Jday of Z©� CARMELA POGORZELSKI NOTARY PUBIJC OF NEW JERSEY My Commission Espkes 9127/X1 7 HOME NEWS MUR � litl NE de w1, ersey X 0111 A 60NEIT COMPANY Customer: BOROUGH OF CARTERET Address: 61 COOKE AVE CARTERET NJ 07008 USA Run Times: 1 Run Dates: 05/17/16 Text of Ad: BOROUGH OF CARTERET NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competitive bidding as a profes. sional service pursuant to N.1.S.A. 40A:11 -5 (1) (a). This contract and the resolution au. thorizing It are available for public inspection In the office of the Municipal Clerk. This action is approved as an award of Professional Services Contract pursuant to N.1.S.A.40A:11- 5(1)(a) In accord. ante with the Borough's Fair and Open Process as authorized by law. Awarded to: CME Associates Services: Engineering Serv- ices, Re: Decking Material Stor- age Bins Resolution: p16 -100 Cost: Total Amount of $10,000.00 billable in accord- ance with CME's existing contract KATHLEEN M. BARNEY, MMC Municipal Clerk ($16.28) Classified Ad Receipt (For Info Only - NOT A BILL) Ad No.: 0001280353 Pymt Method Invoice Net Amt: $16.28 No. of Affidavits: 0 3600 Highway 66, Neptune, NJ 07753