HomeMy Public PortalAboutSelect Board -- 2021-08-09 Minutes �����a\oda ur 8
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MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES
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DATE : August 9, 2021
TIME : 6 : 00 PM
PLACE : Remote Teleconference
REMOTE PARTICIPANTS : Chair Bingham , Selectperson Whitney, Selectperson Chaffee , Selectperson
Hoffmann , Town Administrator Peter Lombardi , Human Resources Director Susan Broderick, Assistant Town
Administrator Donna Kalinick, Sandy Stapczynski , Hal Minis .
Call to Order & Declaration of a Quorum , Meeting Participation Statement and Recording Statement
Chair Bingham called the meeting to order at 6 : OOpm . A quorum was declared , all Select Board members
present were announced , Chair Bingham read the meeting participation and recording statements .
Public Announcements and Comment : Members of the public may address the Select Board on matters not on the
meeting's agenda for a maximum 3-5 minutes at the Chair' s discretion Under the Open Meeting Law, the Select Board is unable
to reply but may add Items presented to a future agenda .
No discussion
Select Board Announcements and Liaison Reports
No reports
Town Administrator' s Report
Mr . Lombardi addressed the board and provided the following updates ;
Covid , unfortunately a lot has happened in the last couple of weeks :
• The CDC amended their mask recommendations on July 27 , as a result in part from the Provincetown
cluster and a number of breakthrough cases related to the Delta variant . Detailed information is
included in the packet relative to the new guidance .
o In breakthrough cases for fully vaccinated individuals , they generally have mild symptoms and
low hospitalization rates ; this points to the vaccine being effective . Those vaccinated who do
get sick can transmit the virus and have similar viral loads to those who aren ' t vaccinated .
• The State issued a new mask advisory on July 30 that recommends that if you are unvaccinated , or if
you or someone in your household has a weakened immune system or is at increased risk for disease
due to age or underlying medical conditions, to wear a mask .
o The State is strongly recommending, not requiring, all elementary school kids ( up to grade 6 )
to wear masks inside , not required for vaccinated children over the age of 12 .
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• County data and analysis has shown a significate increase , regionally in the past several weeks, when
compared to last summer' s mini surge after the 4th of July Holiday . Significantly higher than it was
then , and at this point recommending revisiting mask policies indoors . The County actually changed
their policies and procedures in the past week as well .
• In terms of Brewster positive cases, we have seen an increase over the past few weeks to April 2021
rates, we had basically had no new cases from mid - May to mid -July .
o 19 new positives in the past 2 weeks
o Same as two weeks ago , about half of new cases are residents who 'are fully vaccinated
• Based on these latest developments, we are anticipating amending our local guidance this week to
strongly advise both visitors and staff regardless of vaccination status to wear masks indoors, this is a
change from last week' s communication to employees .
• Other Cape towns have taken action along these lines , and some are requiring masks at this point .
• Committees may still meet in hybrid format as long as social distancing is followed .
Dog Park
• Site work started today, after many years and a lot of hard work by a lot of people . The Department
of Public Works is overseeing project coordination and administration .
• Project schedule received from the contractor is anticipated to take 3 months to complete .
Eversource Right of Way ( ROW ) Herbicide Application
• We are aware that our residents have recently been notified by Eversource that they plan to apply
herbicides along utility Right of Way this year, the first time in 5 + years due in large part to the
Town ' s actions on this issue .
• The Town filed formal litigation against the State agency, MDAR , in July . We have been in touch with
Special Counsel as we may be looking at filing injunctions against both the State agency and
Eversource to prevent the application of herbicides .
• We attempted to make contact with Eversource' s regional vegetation management plan manger who
has talked to Brewster Conservation Trust and other individual residents to express our concerns .
Donna Kalinick reported on the next two topics ;
Swap Shop
• Official reopening date is Friday, August 20th, and then will be open on Friday, Saturday and Sundays
from 10am — 2pm . We are taking the opportunity to make a few changes to the location .
o Entrance that has been off Run Hill Rd will no longer be used , entrance will be through the
gatehouse with either a recycle permit or proof of residency .
o Brewster resident only, this is in line with surrounding towns .
• Anticipate high volume in the first month .
• Limited to 6 patrons at a time with a 30 min max; we have increased the number of volunteers per
shift .
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• We request the limit of trips to the swap shop to once per day and not to bring everything in at one
time .
• Department of Public Works has been great with planning on the reopening and will be on site for
opening day .
Ms . Kalinick reminded us that the single use commercial water ban goes into effect on September 1 , 2021 .
Information will be provided to residents and business owners again prior to this date as a reminder to all .
Ms . Kalinick reviewed the Brewster Affordable Housing Trust memo that is in the packet . The Trust requests
a joint meeting with the Select Board on September 9 , 2021 , that requires a vote on the Request for Proposal
( RFP ) for the Millstone Road Community Housing initiative , which will be reviewed by legal counsel prior to
the meeting . Once approved , the Trust will issue an RFP and responses will be due at the end of October or
beginning of November .
Selectperson Chaffee commented that a question came up at the Recycling Commission meeting, if cases of
single use bottles can be sold , the answer is no, and the Recycling Commission will include this in their
information to be sent out . Chair Bingham asked if a business wants to give the water away, is that okay ?
Ms . Kalinick noted that this bylaw was brought via a citizen petition and there is nothing in the language that
addresses giving bottled water away . Adding that in the letter that will be sent out by the Recycling
Commission , they will encourage businesses to understand the intent of the bylaw is no more single use
water bottles . It is not expressly written within the bylaw that they can ' t be handed out .
Consent Agenda
• Approval of Regular Session Meeting Minutes : July 26, 2021
• Update Select Board Policy #40 re . Recycling Center
• One - Day Liquor License & Entertainment Licenses , Chatham Bars Inn Farm
• One - Day Liquor & One - Day Entertainment Licenses and Special Event Permits , Halcyon Farm
• One - Day Liquor License , Brewster Conservation Trust
Selectperson Chaffee : moved the consent agenda as presented . Selectperson Chatelain second . A roll call
vote was taken . Selectperson Whitney -yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes ,
Selectperson Chatelajn -yes Chair Bingham -yes , The Board vote was 5 -Yes, 0- No .
Discuss and Vote on Intermunicipal Agreement with Barnstable County to Provide Informational
Technology Project Support Services
Mr . Lombardi stated that as part of our ongoing Office 365 conversion and migration , Kathy Lambert is
looking to migrate some or all electronic files to SharePoint, this is a platform included in our license with
Office 365 . Also , looking to shift some departmental phone services to Microsoft Teams , Mr . Lombardi stated
that the intermunicipal agreement is intended to access Barnstable County IT services on a pay as you go
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basis . The Barnstable County IT has expertise and capacity to provide Kathy Lambert with consulting services
for these projects . Noting that the pay as you go has a not to exceed number that is well beyond what we
anticipate spending . Mr . Lombardi pointed out that there is funding for these services included in the IT
Capital appropriations for this conversion project .
Selectperson Chaffee specified that because she is an elected official serving within both entities that are
most likely parties to this contract she will be 'abstaining from discussion and voting .
Selectperson Hoffmann asked what the term of the contract will be and if we have to use all of the services
within a specific time ? Peter Lombardi answered that there is not a specified time frame , but the
expectation is that it would be completed in the next several months .
Selectperson Chatelain moved to approve the Intermunicipal agreement with Barnstable County for
Information Technology Project Support Services . Selectperson Whitney second . A roll call vote was taken .
Selectperson Whitney -yes, Selectperson Hoffmann -yes, Selectperson Chatelain -yes, Selectperson Chaffee-
abstain , Chair Bingham -yes . The Board vote was 4-Yes, 0 - No, 1 - Abstain .
Status Update on Potential Acquisition of Cape Cod Sea Camps Properties & August 17 Public Forum
Peter Lombardi reminded everyone that the Town is hosting a public forum about the , potential Town
acquisition of the two Cape Cod Sea Camps properties, on Tuesday August 17, 2021 , at 6pm . The zoom log in
details are posted on the website . Mr . Lombardi continued ; the purpose of the forum is to provide residents
with more information on the potential acquisitions in advance of the Special Town meeting in late
September . The information will include more details on both properties and the facilities on the properties .
The Select Board will talk about possible partnerships that may be available , as well as opportunities for
future public access and uses . Mr . Lombardi noted that depending on the status of negotiations next
Tuesday, we hope to share out details on acquisition costs, financing, and tax rate impacts, as we recognize
residents have a lot of questions on this front and understandably so . The format of the forum will be a
presentation given by Select Board and Town Administration , followed by resident comments and questions .
The anticipated duration is 2 hours and will be lived streamed and live broadcast on Channel 18 . Adding that
the recording will be available on Channel 18 and a link will be available on the Town website . Mr . Lombardi
mentioned that a neve standalone website has been created ; there is a tab on the Town website homepage
that will direct visitors to the new page , this is located on the right- hand side . Mr . Lombardi noted as
referenced at the announcement two weeks ago, the Select Board , in laying out the Town ' s approach to the
potential acquisitions have been very informed by resident feedback about community goals and priorities
through a host of recent strategic planning processes, including the Vision Plan , Open Space Recreation Plan ,
Coastal Resource Management Plan , and Housing Production Plan . Last week we posted on both the Town
homepage and subpage regarding what the Town sees as alignment of these potential acquisitions with all of
this input we have received .
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Chair Bingham mentioned that we expect a large audience for the public forum , and if possible, multiple
people from the same household should watch on the same link so that we can have as many as possible join
the Zoom presentation . Peter Lombardi added that our zoom license allows up to 500 total viewers, for
those who want to make a specific comment or question , logging in via zoom is encouraged , if you are there
to hear the dialogue and understand more information the Town is sharing, you may want to livestream or
watch on Channel 18 , Selectperson Chaffee added that this will not be the only opportunity to ask questions ,
there will be other opportunities that the Select Board will be available to answer questions .
Discuss and Vote to Call Special Town Meeting on Saturday September 25 Regarding Potential Acquisition
of Cape Cod Sea Camps Properties
Peter Lombardi stated that after the announcement two weeks ago, there have been a series of internal
meetings, communication with the school for use of field , as well as Brewster Baptist Church for availability .
We are recommending the Special Town Meeting specifically for the potential Cape Cod Sea Camps
acquisition be held on Saturday September 25th at 10am , outdoors, with check in to being at gam . The
overall layout, protocols and approach would be consistent with recent meetings at this site . Mr . Lombardi
stated that we don ' t anticipate much in the way of change from what we have been accustomed to . Adding
that we don ' t plan on renting a tent, based on duration and costs . The rain date is planned for the following
day, Sunday September 26th at fpm with a check in time of 12pm .
Selectperson Chaffee moved to hold Brewster Special Town Meeting on Saturday September 25 , 2021 , at
10am to consider the acquisition of the Cape Cod Sea Camps . Selectperson Chatelain second . A roll call vote
was taken . Selectperson Whitney -yes , Selectperson Hoffmann -yes, Selectperson Chaffee -yes , Selectperson
Chatelain -yes, Chair Bingham -yes . The Board vote was 5 -Yes , 0 - No .
Vote to Open Discuss and Close Draft Warrant for September Special Town Meeting
Selectperson Chaffee moved to open the warrant for Special Town meeting . Selectperson Hoffmann second .
A roll call vote was taken . Selectperson Whitney -yes, Selectperson Hoffmann -yes , Selectperson Chaffee -yes ,
Selectperson Chatelain -yes Chair Bingham -yes , The Board vote was 5 -Yes , 0 - No .
Peter Lombardi referenced a preliminary draft warrant that was prepared by Town Counsel with initial input,
there are two warrant articles planned . One is to take up consideration of acquisition of each of the Sea
Camps parcels, the 55 acres on the Bay and the other, the 66 acres on Long Pond , Mr . Lombardi added that
working with both Town Counsel and Bond Counsel for these matters , a lot of the language is required by
statute , there maybe one or two policy decision points along the way which we will be discussing at a Select
Board meeting later on in August .
Selectperson Chaffee moved to close the draft warrant . Selectperson Chatelain second . A roll call vote was
taken . Selectperson Chatelain -yes, Selectperson Chaffee -yes, Selectperson Hoffmann -yes, Selectperson
Whitney-yes Chair Bingham -yes , The Board vote was 5 -Yes, 0 - No .
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Discuss and Vote to Hold Special Election on Tuesday October 5
Peter Lombardi stated that now that we set the Special Town meeting for September 25 , 2021 , we are
recommending that the Town hold a local election for the two debt exclusion questions related to the
potential Town acquisition for the Cape Cod Sea Camps properties on Tuesday October 5 , 2021, from lam —
8pm at the Brewster Baptist Church . Noting that at the State level , there was recent approval that extended
mail - in voting legislation in which residents will once again have the option to cast their ballots by mail . Mr .
Lombardi noted that we had over 3, 100 residents that when given the option to receive mail - in ballots for
Town elections this year, opted in . Those residents will automatically receive a mail - in ballot . For those who
did not sign up , they will still have the option to request a mail - in ballot and can do so up until 5 days before
this election , which would be September 30, 2021 . Mr . Lombardi mentioned that the separation between
the Town meeting date and the local election date was intended to give residents who wanted to mail - in
their ballots the opportunity to know the outcome from Town meeting prior to casting their ballots . The
schedule is to have the Board vote on the questions at the next regular meeting on August 23 , 2021, then
order the ballots and send them out in the middle of September.
Selectperson Hoffmann moved to hold the special election for debt exclusion questions related to potential
Town acquisition of the Cape Cod Sea Camps on Tuesday October 5 , 2021 , from lam until 8pm at the
Brewster Baptist Church . Selectperson Chatelain second . A roll call vote was taken . Selectperson Chaffee -
yes, Selectperson Hoffmann -yes, Selectperson Chatelain -yes, Selectperson Whitney-yes Chair Bingham -yes .
The Board vote was 5 -Yes, 0- No
Presentation on and Discussion of Employee Compensation and Classification Study Report- Sandy
Stapczynski , Human Resources Services , Inc . ( Select Board FY21 -22 Strategic Plan Goal G - 6 )
Sandy Stapczynski reviewed the PowerPoint presentation that is included in the packet . The company is
Human Resources Services ( HRS ) out of Andover, MA . Ms . Stapzcyznski introduced the consultant team that
worked on the project and the provided an overview of the project goals . Stating that the major goal was to
develop, support, and maintain a fair and equitable Compensation and Classification Plan for all Brewster
organization -wide positions including non - union and union groups, except for Police and Fire Unions . This is
approximately 100 positions, Ms . Stapczynski reviewed the project objectives :
• Captured a variety of key employee data
• Conducted employee sessions to explain project and their role .
• Identified jobs where recruitment and retention are concerns .
• Conducted interviews with top management and staff.
• Gathered salary and benefits data from competitor organizations .
• Surveyed for comparative data ( comparable communities ) .
• Reviewed job PAQ ( Position Analysis Questionnaire ) data from employees
• Updated essential functions to better reflect work being done (finalizing this step now ) .
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• Recommended changes to support compensation program .
• Developed implementation/transition costs , budget of approximately $ 100, 000 .
Ms . Stapczynski stated that they conducted a step called job analysis early on in the process and until this
step is completed , you really can ' t move on to the other pieces of the study . Adding that this was a
professionally developed organization -wide study using comparable data . Based on the analysis, the study
recommends that the pay ranges be adjusted for each of the five groups to be competitive with the hiring
market, which assists Brewster to hire and retain talented employees . The completed plan will provide
Brewster with a total system that forms the basis of an effective and defensible salary administration
program , that will also help with future succession planning .
Ms . Stapczynski reviewed the current plans within the Town which include non - union bylaw, non - union
police, OPEIU and SEW plans , including number of job titles, step plans, grade levels and range widths
between steps . Ms . Stapczynski noted that HRS tried to standardize these plans and bring some pay equity
from one plan to another . The project process was reviewed as follows :
• Meetings with Town Administration and Key Staff
• Review the Survey Instrument and Agreement of Organizations to be Surveyed
• Salary and Benefit Surveys Distributed to Organizations (very comprehensive , we had a good ,
response to the surveys , including data from previous studies )
• Numerous Full Days of Orientation Meetings with Employee Groups , Recordings of Orientations
• Distribution of Position Analysis Questionnaires ( PAQs ) with instructions .
• Online Zoom interviews with Employees, Supervisors , Officials and Groups by an HRS Consultant
• Feedback received on preliminary, draft documents
• Analysis of Survey Information
• Private Sector Data Incorporated
• Job Descriptions , currently being reviewed and finalized
• FLSA Analysis
• Pay Equity Analysis
• Review of Organization
• Meeting with Town Admin . and Dept . heads to review draft plan and allowed time for input
• Received feedback
• Regular ongoing meetings with Town Administrator and key staff
• Provided updates to Town as required .
• Final Draft Presentations to staff and town officials .
Ms . Stapczynski stated that the object was to look at the overall standing of overall compensation . The
project included 16 comparable entities that were used in the market salary comparisons , which included
surrounding Cape towns . Ms . Stapczynski reviewed a gender comparison graph showing the comparisons in
the following categories : number of employees , average grade, average hours per week, average pay and
percent FLSA qualified . There were no findings that seemed out of line or any inequities in gender . Ms .
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Stapczynski continued that the positions were rated using the PAQs and requirements of the jobs and based
on 14 factors ; physical environment, basic knowledge , training and education , problem solving skills and
effort, physical skills and effort, experience, interactions with others/customer service, confidentiality,
occupational risks, complexity, supervision received , supervision given , supervision scope, judgement and
initiative and accountability . Noting that one factor may receive a high grade , but lower on other factors,
making for a balanced scale . Ms . Stapczynski noted compensation challenges at this time due to the
pandemic and there is difficulty in recruiting for positions in local government . Adding that it is important to
have systems up to date to recruit and retain talent; this plan should be a working document, that is
regularly maintained .
Ms . Stapczynski reviewed the recommendations for the Town of Brewster :
• Implement the proposed compensation and classification plans immediately . For those requiring
significant increases, consider implementation over two fiscal years .
• Try to maintain a commitment to remain at the Average to 75th Percentile of Market . Salary Plans
have fallen somewhat below market .
• Market Surveys should be done regularly ( at least every couple of years ) .
• Employees should move through the ranges based on step increases, how people move in the step is
a policy decision of the Town , should be consistently applied . Standardized steps are at 3 %
• Remedy internal inequities among employees when comparing non - union positions to union
positions .
• When a vacancy develops, always review the position through job analysis, job description and
market pricing .
• Keep abreast of changing FLSA laws .
• Regularly review positions to ensure internal equity .
• Maintain grade ranges when hiring new employees .
• Follow the Town ' s administrative policies .
• Ensure good faith bargaining .
Ms . Stapczynski remarked that job descriptions will be completed this summer, though they are being done
in the final stage doesn ' t mean they are not important as job descriptions focus on knowledge, skill and
ability to assist with recruitment and expectations . Human Resources Service ( HRS ) , Inc . is providing the
Town with a web - based tool that can be used for the Town of Brewster to maintain and update the plan .
Selectperson Chaffee commented that in a nutshell HRS methodically studied how the Town of Brewster
employees are classified at various levels and how much they are paid ; compared this to similarly situated
communities, which lets the Board know if Brewster employees are being compensated at the same, lower
or higher level than other communities ; does this summarize the work of HRS ? Ms . Stapczynski agreed that
it was a good summary . Selectperson Chaffee stated that we have a careful balance to achieve, as we want
to fairly compensate our valued Town employees, but we also have an obligation to tax payers to make sure
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we are carefully and thoughtfully spending their tax dollars . Noting that the study is a really important tool
to achieve this balance . Selectperson Chaffee directed the following question to Peter Lombardi , what is the
most important benefits of having this information available to us ? Peter Lombardi thanked Ms . Stapczynski
and her team for their work on this project . He noted that this is the first time the Town has done this kind of
organizational wide analysis of all the positions in 15 + years . Mr . Lombardi also thanked Sue Broderick on
managing this project and working with HRS to get it through to completion . He recognized that through this
process we have identified comparable communities, noting that previously during negotiations there were a
different set of communities that different unions would compare themselves with . Now we have an agreed
upon list of communities that we ought to be relatively similar to that aren ' t just our neighbors . As an
example of this benefit, he noted that in other negotiations with public safety unions we are using these
towns to benchmark against what compensation is for those employees . Mr . Lombardi stated that external
equity is really important, and we want to make sure we are competitive in the market, but just as important
is is equity issues with employees who may be in different bargaining units who work in the same
department , or who may be in same positions but in different bargaining units . Mr . Lombardi stated that
bringing them more in alignment is a major benefit with moving forward with the recommendations .
Ultimately the Select Board has the decision to implement some or all of these recommendations,
recognizing that we have excellent data and strong analysis to support the data . Mr . Lombardi provided an
example of the internal equity piece that has been talked about is the fact that around five years ago, merit
pay was eliminated , and unions transitioned to longevity steps , while at same time personnel bylaw
employees didn ' t have ability to advance through the wage scale at the same pace as 'their union
counterparts . It was referenced that our methodology looking at data was to target the average 50th_ 75th
percentile in terms of where our wage scales are relative to where the data points to , which will make sure
we remain competitive . Mr . Lombardi added one last piece , included in the FY22 budget is funding in to
implement some, potentially all of the recommendations that are included in the report . Mr . Lombardi made
it clear that ultimately whatever the recommendations are, there is a process the Town has to go through
with the unions both for all updates to job descriptions, salary scales, grades and so forth , this is not the end
of the process, but the end of HRS work in collecting the data and analysis .
Update on Vision Plan Action Item Progress - Hal Minis , Vision Planning Committee Chair ( Select Board
FY21- 22 Strategic Plan Goal G -4 )
Hal Minis joined the meeting and presented a summary of the findings of the Vision Planning Committee ' s
recent efforts in implementing their plan . Mr . Minis stated that the Vision Plan was adopted in 2018 after a
long public process including three different workshops and surveys . Residents were asked about what they
treasured about the Town , the opportunities for the Town , and their vision of the Town , this helped in being
able to identify the major issues the community felt the Town was facing . From here , Mr . Minis stated that
the committee developed the presented issues into the building blocks for the Vision Plan . He added that
from the first workshop they developed the building block definitions and the goals ; the second workshop
identified actions to achieve each of the goals and purposes ; the third workshop identified how they could
be implemented and who should participate . Mr . Minis reported that from this effort the plan that was
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developed and the Select Board established the Vision Planning Committee who have been working for 10
months with the charge to foster public outreach around the implementation of the Vision Plan and work to
develop a Local Comprehensive Plan ( LCP ) based on the Vision Plan goals .
Mr . Minis provided the first report on progress which included identifying people who, had a key role in
implementation and noting that they conducted 50 individual and group stakeholder interviews that resulted
in the identification of reasons for success and challenges that they face . Mr . Minis noted the findings
included nearly 100 actions that have been taken , some completed despite many challenges including
financial management crisis, change in leadership of the Town Administration and the pandemic . He stated
that the reasons for success include dedicated staff and volunteers, the commitment and character of
citizens, the leadership of Town Administration , and the framework used in planning; noting the plan
reinforces direction of departments and organizations . Some of the barriers that were faced were Covid ,
current zoning and permitting processes that prohibit innovation , small staff numbers, the reliance on
volunteers, lack of adequate facilities for youth and senior programming, and the cost of land that has put a
brake on acquisition for housing and open space .
Mr . Minis reviewed the different ways to get the Vision Plan report which include online on the Town
Website, September Town Meeting, the COA newsletter, through various Town offices and through many
local organizations email blasts . The next steps for the Vision Plan Committee include :
• Continuation of monitoring of the Vision Plan Implementation
• Continuation of development of Local Comprehensive Plan
o Using the Vision Plan as framework
o Follow Cape Cod Commission guidelines
o Provide opportunities for public engagement and input
• The Local Comprehensive Plan will provide more detail on the following :
o A living document where Town ' s capital , open space , housing, and natural resource plans are
coordinated
o Detailed action plan to guide the Town ' s physical development and capital investments
o Access to resources and technical assistance through Cape Cod Commission certification
Chair Bingham gave a " hats off" to the Vision Planning Committee and stated how lucky we are to have Hal
Minis as the Chair of the committee . She continued that the Committee provides a framework in which the
Select Board does their planning . Selectperson Chaffee thanked Mr . Minis for the progress report and stated
that the Vision Plan is one of the most respected community plans because of the thoughtful and
professional way the Committee reached out to the public to gather information about what is important to
those who live in the Town of Brewster, all of this would be meaningless unless we applied it, so she is really
excited to hear the update and the progress ; Thank you .
Selectperson Hoffmann took a moment to thank Chair Hal Minis, Vice - Chair Sharon Tennstedt and the entire
Committee for their hard work over the past 10 months, especially the past few months with intense
interviews, data collection , report writing, and lots of discussions . Selectperson Hoffmann stated she is very
proud to have been part of the committee in the past and believes their work needs to be commended as
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well as the involvement of Town wide staff, community volunteers, committees, and boards . Selectperson
Hoffmann is certain the community is looking forward to continuing public engagement and ultimately the
creation of the local comprehensive plan , Congratulations .
Mr . Minis closed with , on behalf of the Vision Planning Committee , he would like to thank all those involved
in interviews, everyone they spoke with gave information freely and demonstrated their good will in working
toward Brewster' s future .
Discuss and Vote on Gift Agreement with Brewster Conservation Trust Regarding Proposed Wing Island
Elevated Boardwalk ( Select Board FY21-22 Strategic Plan Goal - OS- 111
Peter Lombardi reminded everyone that the Town was successful in securing $ 50, 000 in State grant funding
through the Mass Trails Program for the first phase of design and permitting of an elevated boardwalk at
Drummer Boy Park out to Wing Island . The gift agreement presented tonight seeking approval , establishes
certain responsibilities for the Town and Brewster Conservation Trust . The genesis for the gift agreement is
through the work of the Brewster Conservation Trust, we have a private donor, to remain anonymous at this
time, who has committed over $ 11VI in support of the project . The donation is $ 11VI for construction and
$ 30, 000 for this first phase of work . Mr . Lombardi said that we are planning on bringing a $ 50 , 000 capital
request to Special Town Meeting in November that will effectively fund the first phase of work so that we
understand what can be permitted and the costs associated with construction . Mr . Lombardi pointed out a
few conditions that are included in the gift agreement ; although a conservation restriction was placed on. the
marsh that surrounds wing Island over fifteen years ago , which is held by the State, we currently don ' t have a
conservation restriction on Wing Island itself. Mr . Lombardi continued that this agreement commits the
Town to seek both Town Meeting approval and State Legislative approval to impose a conservation
restriction on the island to be held by Brewster Conservation Trust . The other significant condition is the
donor is seeking naming rights with certain parameters in recognition of their contribution of the boardwalk .
Mr . Lombardi thanked Hal Minis and Peter Johnson and the entire team at Brewster Conservation Trust for
cultivation of these relationships and a thank you to the donor and their family for their generosity .
Chair Bingham clarified that the naming rights is for the boardwalk and not the Island .
Hal Minis added that we are fortunate to have one of our most significant and longest standing donors show
interest and commitment to the Town . He added that at about the point when the Town was pursing the
first grant, though unsuccessful , the donor' s interest in providing a very significant donation remained and
we appreciate it . Mr . Minis noted that the donor' s family has a long association with Brewster, particularly
the donor' s wife who , has 3 or 4 generations of relationships with Brewster . Chair Bingham agreed that we
are incredibly lucky to have very generous people behind this project . Selectperson Chaffee also agreed that
the Town is so incredible fortunate to have a very generous family to share their resources with us , we are
extremely grateful and look forward to a time when we can thank them publicly .
Selectperson Chaffee moved to approve the Gift Agreement with Brewster Conservation Trust regarding the
Proposed Wing Island Elevated Boardwalk . Selectperson Whitney second . A roll call vote was taken .
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dop� �We .
tc, 4�a Town of Brewster Office of:
o '• s Select Board
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Selectperson Whitney -yes, Selectperson Hoffmann -yes, Selectperson Chaffee -yes , Chair Bingham -yes , The
Board vote was 4-Yes, 0 - No ( * Selectperson Chatelain lost connection to the meeting and was unable to
regain connection ) .
Discuss the Proposed Date for November Special Town Meeting
Peter Lombardi spoke briefly that the Special Town Meeting Warrant for September is focused on the
potential acquisition of Cape Cod Sea Camps . Mr . Lombardi said that typically we have a Special Town
Meeting in the fall , noting that we do have several timely issues that need town meeting approval . Mr .
Lombardi continued that relative to capital planning and budgeting, we are looking to move forward with a
majority of the capital requests, we will have free cash certified in the next several weeks which is a key
piece to the November warrant . There are also several union contracts in which negotiations were not
completed for annual town Meeting in May, as we were partially waiting for the Compensation and
Classification study to be completed before finalizing negotiations . Mr . Lombardi continued that there are
also several zoning bylaw amendments and a handful of other articles that we are anticipating . For planning
purposes, for the Boards, and Community Preservation Committee which has received several . applications
for funding we are looking to hold our regular Fall Special Town Meeting on Monday November 15 , 2021 , at
6pm . Mr. Lombardi said that this would mean we would be inside at the Stony Brook School , noting it would
be the first time we would hold a meeting indoors in a long time and there is a fair amount to navigate . Mr .
Lombardi stated that for the Select Board , Finance Committee , the Community Preservation Committee, and
residents, generally in terms of citizens petitions , this is the date we are planning to hold the meeting at this
point .
For Your Information
No questions or comments on these items .
Matters Not Reasonably Anticipated by the Chair
Donna Kalinick mentioned that the Brewster Whitecaps won the Eastern Championship, and the finals were
to start that evening, but due to rain will start the following night in Bourne with a home game on
Wednesday at 4pm . Congratulations to the Whitecaps and all the volunteers .
Questions from the Media
No
Next Meetings : August 13 , August 17, August 19, August 20, August 23 , September 3 , September 9 (joint
meeting with Housing Trust at 5pm ) , September 10, September 13 , September 20, and September 25 , 2021
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p.,, A Town of Brewster Office of:
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Adjournment
Selectperson Chaffee moved to adjourn the meeting at 7 : 43pm , Selectperson Hoffmann second . A roll call
vote was taken . Selectperson Whitney-yes , Selectperson Hoffmann -yes, Selectperson Chaffee -yes, Chair
Bingham -yes . The Board vote was 4-Yes , 0 - No .
Respectfully submitted by Erika Mawn , Executive Assistant
Approved : 09 / 14 / 2021 Signed ; dwaoor'd 8 6AO e 64t*7
Date Selectperson Chatelain , Clerk of the Board of Selectmen
Accompanying Documents in Packet : Agenda , TA Report, Consent Agenda documents, Intermunicipal Agreement documents, Public Forum
Announcement, Compensation and Classification Study Presentation , Brewster Vision Plan documents and report, Brewster Conservation Trust
Gift Agreement and Grant documents, FYI Packet ,
}
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