HomeMy Public PortalAbout05 May 8, 2019 ExecutiveRIVERSIDE
COUNTY
TRANSPORTATION
COMMISSION
EXECUTIVE COMMITTEE
MEETING AGENDA
TIME: 9:00 a.m.
DATE: Wednesday, May 8, 2019
LOCATION:
MARCH FIELD CONFERENCE ROOM
County of Riverside Administrative Center
4080 Lemon Street, Third Floor, Riverside
� COMMITTEE MEMBERS �
Chuck Washington, County of Riverside, District 3— Chair
Ben J. Benoit, City of Wildomar — Vice Chair
Jan Harnik, City of Palm Desert — Second Vice Chair
Dana Reed, City of Indian Wells — Past Chair
Lloyd White, City of Beaumont
Brian Berkson, City of Jurupa Valley
Lisa Middleton, City of Palm Springs
Michael S. Naggar, City of Temecula
Karen Spiegel, County of Riverside, District 2
V. Manuel Perez, County of Riverside, District 4
Jeff Hewitt, County of Riverside, District 5
k?... AREAS OF RESPONSIBILITY ...,
Reviews and makes final decisions on personnel issues
and office operational matters.
Comments are welcomed by the Committee. If you wish to provide comments to the Committee,
please complete and submit a Speaker Card to the Clerk of the Board.
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
MEETING AGENDA
9:00 A.M.
WEDNESDAY, MAY 8, 2019
County of Riverside Administrative Center
March Field Conference Room
4080 Lemon Street, Third Floor, Riverside
In compliance with the Brown Act and Government Code Section 54957.5, agenda materials distributed
72 hours prior to the meeting, which are public records relating to open session agenda items, will be
available for inspection by members of the public prior to the meeting at the Commission office, 4080
Lemon Street, Third Floor, Riverside, CA, and on the Commission's website, www.rctc.orq.
In compliance with the Americans with Disabilities Act and Government Code Section 54954.2, if you need
special assistance to participate in an Executive Committee meeting, please contact the Clerk of the Board
at (951) 787-7141. Notification of at least 48 hours prior to meeting will assist staff in assuring that
reasonable arrangements can be made to provide accessibility at the meeting.
1. CALL TO ORDER
2. PUBLIC COMMENTS
3. ADDITIONS/REVISIONS — The Committee may add an item to the Agenda after making a
finding that there is a need to take immediate action on the item and that the item came to
the attention of the Committee subsequent to the posting of the agenda. An action adding
an item to the agenda requires 2/3 vote of the Committee. If there are less than 2/3 of the
Committee members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.
4. APPROVAL OF THE MINUTES — MARCH 13, 2018
5. CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM NET PENSION LIABILITY
Page 1
This item is for the Committee to approve the plan to fund and pay off the Commission's
California Public Employees Retirement System (CaIPERS) net pension liability in
Fiscal Year 2019/20.
6. ADJOURNMENT
AGENDA ITEM 4
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
SPECIAL MEETING MINUTES
March 13, 2019
1. CALL TO ORDER
The meeting of the Executive Committee was called to order by Chair Chuck Washington
at 8:48 a.m. in the March Field Conference Room at the County of Riverside
Administrative Center, 4080 Lemon Street, Third Floor, Riverside, California, 92501.
ROLL CALL
Commissioners Present Commissioners Absent
Ben J. Benoit
Brian Berkson
Jan Harnik
Jeff Hewitt*
Lisa Middleton
Mike Naggar*
V. Manuel Perez
Dana Reed
Karen Spiegel
Chuck Washington
Lloyd White
*arrived after meeting was called to order
2. PUBLIC COMMENTS
There were no requests to speak from the public.
3. APPROVAL OF MINUTES
M/S/C (Perez/Benoit) to approve the minutes of December 12, 2018 meeting as
submitted.
Abstain: Spiegel
4. ADDITIONS/REVISIONS
There were no additions or revisions to the agenda.
RCTC Executive Committee Special Meeting Minutes
March 13, 2019
Page 2
5. 2019 CLASSIFICATION STUDY RECOMMENDATIONS AND FISCAL YEAR 2019/20
ORGANIZATION RECOMMENDATIONS
Anne Mayer welcomed new Executive Committee Members and provided an overview of
the duties and authority of the Executive Committee.
Anne Mayer provided an overview of the results of the 2019 Classification Study of select
positions performed by Koff & Associates, which recommended the reclassification of
three positions.
At this time, Commissioner Hewitt joined the meeting.
Commissioner Spiegel asked for clarification of the salaries for the reclassified employees,
and Ms. Mayer explained the employees will be moved to the bottom step of the salary
range or given a 5 percent increase.
Commissioner Berkson inquired if the employees currently in the positions being
reclassified were to leave the organization if they would be filled at the reclassified level;
Anne Mayer responded yes, the reclassification is of the position itself, not of the
employee.
Commissioner Spiegel asked how additional new positions would be added if there is a
need, and Ms. Mayer stated new positions would come back to Executive Committee for
approval.
Commissioner Middleton inquired about recruitments for the new positions, and Ms.
Mayer stated the Commission advertises positions using several different avenues such
as through the RCTC.org website, industry websites, and professional associations.
At this time, Commissioner Naggar joined the meeting.
Commissioner Hewitt asked for the total fiscal impact, including PERS costs for
employees. He also inquired about the fee for exiting PERS. Anne Mayer stated the total
employee cost is included in the budget. She noted a presentation on the Commission's
PERS liability was given at the June 2018 Executive Committee and that a copy of that
staff report would be provided to all Executive Committee members.
Anne Mayer discussed adding three new positions with the new budget cycle: An
additional Senior Management Analyst for the Toll Program, an Accounting Supervisor,
and a Financial Analyst. Also with the new budget cycle, Ms. Mayer discussed the
application of a 3.5 percent salary range increase as well as a Consumer Price Index salary
range adjustment structure for future fiscal year budgets. She noted the salary increase
applies to the salary range only and does not result in any immediate or automatic salary
increases. Salary increases must be earned through the current review/merit increase
process.
RCTC Executive Committee Special Meeting Minutes
March 13, 2019
Page 3
Anne Mayer noted if approved, the reclassifications which are recommended actions 1-3
would be effective immediately so as not to have employees working out of class. The
addition of the new positions as well as the salary range adjustments, which are
recommended actions 4-9 will be included with the proposed 19/20 budget and not
effective until July 1, 2019, if approve.
M/S/C (Reed/Harnik) to approve the following actions, with items 1-3 being
effective immediately and items 4-9 being subject to FY 19/20 budget approval:
1) Reclassify Management Analyst — Right of Way on range 35 ($6,211-
$8,385) to Senior Management Analyst — Right of Way on range 43
($7,550-$10,193);
2) Reclassify Management Analyst — Procurement on range 36 ($6,363-
$8,590) to Senior Procurement Analyst on range 43 ($7,550-$10,193);
3) Reclassify Administrative Assistant on range 17 ($4,004-$5,405) to Senior
Administrative Assistant on range 25 ($4,867-$6,570);
4) Approve the addition of a Senior Management Analyst — Toll Program on
range 43 ($7,550-$10,193);
5) Approve the addition of an Accounting Supervisor on range 44 ($7,734-
$10,441);
6) Approve the addition of a Financial Analyst on range 35 ($6,211-$8,385);
7) Apply a 3.5 percent salary range increase in Fiscal Year 2019/20 to all
authorized salary ranges;
8) Approve a Consumer Price Index salary range adjustment structure
subject to Commission approval of future fiscal year budgets; and
9) Direct staff to include these proposed actions in the draft FY 2019/20
operating budget for consideration by the Commission.
Abstain: Hewitt
6. ADJOURNMENT
There being no other items to be considered, the Executive Committee meeting
adjourned at 9:30 a.m.
Respectfully submitted,
Lisa Mobley
Clerk of the Board
AGENDA ITEM 5
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
May 8, 2019
TO:
Executive Committee
FROM:
Theresia Trevino, Chief Financial Officer
Michele Cisneros, Deputy Director of Finance
THROUGH:
Anne Mayer, Executive Director
SUBJECT:
California Public Employees Retirement System Net Pension Liability
STAFF RECOMMENDATION:
This item is for the Committee to approve the plan to fund and pay off the Commission's
California Public Employees Retirement System (CaIPERS) net pension liability in
Fiscal Year 2019/20.
BACKGROUND INFORMATION:
In June 2018 staff presented to the Executive Committee a summary report of retirement and
health benefits provided to Commission employees. The summary report provided potential
issues for future consideration and that staff may return to the Executive Committee to present
a strategic plan to fund the Commission's net pension liability.
The Commission's retirement plan contributions are affected by the amortization of the net
pension liability. The amortization over time includes the interest charge on the net pension
liability. Based on the most recent CaIPERS Annual Valuation Report dated June 30, 2017, the
CaIPERS Plan's funded status for Classic and Public Employees' Pension Reform Act (PEPRA)
members are presented below:
PEPRA or New Member
Accrued Liability
$32,776,088
$196,498
Market Value of Assets
24,661,731
186,010
Net Pension Liability
$8,114,357
$10,488
Funded Ratio
75.2%
94.7%
Interest Charge
$7,504,312
$3,181
As a special district, the Commission is not faced with the same financial pressures as its
members, as personnel costs are insignificant to the Commission's overall budget due to lean
staffing, relative to the required tasks and demands. The Commission's CaIPERS plans are
currently funded 75.2 percent and 94.7 percent for Classic and PEPRA members, respectively.
Agenda Item 5
1
Staff recommends the payoff of the aggregate net pension liability balance of $8.1 million for
Classic and PEPRA members in FY 2019/20. The payoff of the $8.1 million net pension liability
results in the interest charge savings of $7.5 million over several years —funding that can be used
for future Commission programs and capital projects. The Commission has available funds for
this disbursement, and staff included this plan in the draft FY 2019/20 budget to be presented to
the Commission at its May meeting. Should the Executive Committee not approve this plan, the
$8.1 million expenditure will be eliminated from the final FY 2019/20 budget to be presented at
the June Commission meeting for adoption.
Financial Information
In Fiscal Year Budget:
Yes
Year:
FY 2019/20
Amount:
$8,125,000
Source of Funds:
2009 Measure A, Transportation
Development Act, Transportation
Uniform Mitigation Fee, and Motorist
Assistance funds and Toll Revenues
Budget Adjustment:
No
GL/Project Accounting No.:
XXX-XX-61001 (various funds and departments)
Fiscal Procedures Approved:
\lfai4,6 ,,14.mnm�O
Date:
04/25/2019
Attachments:
1) Summary of California Public Employee Retirement System Contracts and Related
Benefits —June 2018
2) Actuarial Valuation as of June 30, 2017 for Classic Members
3) Actuarial Valuation as of June 30, 2017 for PEPRA Members
Agenda Item 5
2
ATTACHMENT 1
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
June 13, 2018
TO:
Executive Committee
FROM:
Beth Gutierrez, Human Resources Administrator
Theresia Trevino, Chief Financial Officer
THROUGH:
Anne Mayer, Executive Director
SUBJECT:
Summary of California Public Employee Retirement System Contracts and
Related Benefits
STAFF RECOMMENDATION:
This item is for the Committee to receive and file the summary of California Public Employee
Retirement System (CaIPERS) contracts and related benefits.
BACKGROUND INFORMATION:
At the April 11 Executive Committee meeting, staff committed to provide a report regarding the
Commission's retirement benefits. This report is a summary of the retirement benefits under
defined benefit plans, health benefits, and postemployment benefits other than pensions
(OPEB); financial disclosures regarding the funding of these benefits; pending legislation that may
impact these benefits; and potential issues for future consideration.
Attachment 1 provides an overview of the history, governance, and investments and fund
management of and benefits provided by CaIPERS.
Retirement Benefits under Defined Benefit Plans
CaIPERS administers a defined benefit plan that provides public employee retirement benefits
based upon a contractual agreement with the Riverside County Transportation Commission
(RCTC). Under this plan, retirement benefits are calculated using a member's years of service
credit, age at retirement, and final compensation (average salary for a defined period of
employment), and the retirement formulas as outlined in the contract between CaIPERS and
RCTC.
RCTC provides all regular and probationary employees with retirement benefits through CaIPERS.
The California Public Employees' Pension Reform Act (PEPRA), which became effective in January
2013, changed the application of CaIPERS retirement and health benefits. As a result, there are
two types of memberships dependent upon the employee's original hire date:
Agenda Item 5
3
" C l a s s i c M e m b e r s i n c l u d e a n y n e w e m p l o y e e e n r o l l e d i n t o t h e C a I P E R S s y s t e m p r i o r t o
J a n u a r y 1 , 2 0 1 3 , a n d w h o d o e s n o t h a v e m o r e t h a n a 6 - m o n t h b r e a k f r o m m e m b e r s h i p i f
m o v i n g b e t w e e n P E R S e m p l o y e r s .
" P E P R A o r N e w M e m b e r s i n c l u d e a n e w e m p l o y e e b r o u g h t i n t o t h e C a I P E R S s y s t e m f o r
t h e f i r s t t i m e o n o r a f t e r J a n u a r y 1 , 2 0 1 3 , a n d w h o h a s n o p r i o r m e m b e r s h i p i n a n y
C a l i f o r n i a p u b l i c r e t i r e m e n t s y s t e m . A n e w h i r e w o u l d b e c o n s i d e r e d a N e w M e m b e r i f
t h e y h e l d p r i o r C a l i f o r n i a p u b l i c r e t i r e m e n t s y s t e m m e m b e r s h i p b u t h a d a b r e a k i n s e r v i c e
g r e a t e r t h a n s i x m o n t h s .
R C T C h a s c o n t r a c t e d f o r r e t i r e m e n t b e n e f i t s t h r o u g h C a I P E R S s i n c e S e p t e m b e r 3 , 1 9 7 7 . O v e r t h e
y e a r s , t h e C o m m i s s i o n h a s e x e c u t e d m i n o r a m e n d m e n t s t o t h e c o n t r a c t i n o r d e r t o r e m a i n
c u r r e n t w i t h P u b l i c E m p l o y e e R e t i r e m e n t L a w ( P E R L ) a s w e l l a s P E P R A . T h e b e n e f i t s f o r b o t h
m e m b e r s h i p s a r e o u t l i n e d b e l o w :
C l a s s i c M e m b e r B e n e f i t s
P E P R A o r N e w M e m b e r B e n e f i t s
R e t i r e m e n t F o r m u l a
2 . 7 % @ 5 5 ( e a r l i e s t r e t i r e m e n t a t 2 % @ 6 2 ( e a r l i e s t r e t i r e m e n t a t
a g e 5 0 w i t h a p r o r a t e d f o r m u l a ) . a g e 5 7 w i t h a p r o r a t e d f o r m u l a ) .
F i n a l C o m p e n s a t i o n P e r i o d
H i g h e s t a v e r a g e c a l c u l a t i o n o v e r
t h e l a s t 1 2 - m o n t h p e r i o d .
H i g h e s t a v e r a g e c a l c u l a t i o n o v e r
t h e l a s t 3 6 - m o n t h p e r i o d .
C o s t o f L i v i n g A l l o w a n c e
( C O L A )
U p t o a 3 % C O L A : B a s e d u p o n C o n s u m e r P r i c e I n d e x a n d p a i d i n M a y o f
t h e 2 '