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HomeMy Public PortalAboutSelect Board -- 2021-03-15 Minutes VAApA1ANIIAIIUiIWIpq/j� \\\�\\aeAFVw $ r ///� Town of Brewster Office of: �"i �o tc {P p� f ,• ` •,•� 9 °s Select Board _ 2198 Main Street Town Administrator a 3 ° Brewster, MA 026314898 cY Ar A Phone : (508) 896 - 3701 Fax : ( 508) 8961ls8089 %4rerotoo a��o� MINUTES OF THE SELECT BOARD REGULAR SESSION MINUTES DATE : March 15, 2021 TIME : 6 : 00 PM N PLACE : Remote Teleconference ALL PARTICIPANTS ARE PARTICIPATING REMOTELY ; Chair Chaffee , Selectperson Whitney, Selectperson Bingham , Selectperson deRuyter, Selectperson Chatelain , Town Administrator Peter Lombardi , Assistant Town Administrator Susan Broderick, Assistant Town Administrator Donna Kalinick, Executive Assistant to the Town Administrator Robin Young, Finance Director Mimi Bernardo Call to Order & Declaration of a Quorum Meeting Participation Statement and Recording Statement Chair Chaffee called the meeting to order at 6 : OOpm , conducted a roll call vote of attendance , declared a quorum present, and read the meeting participation and recording statements . Public Announcements and Comment ' Members of the public may address the Select Board on matters not on the meeting's agenda for a maximum M minutes at the Chair's discretion Under the open Meeting Law the Select Board is unable to reply but may add items presented to a future agenda. None . Select Board Announcements and Liaison Reports Chair Chaffee recognized the service of Peter Pettengill , who has announced his retirement from the Town . Town Administrator' s Report Mr . Lombardi acknowledged the one year anniversary of the Covid - 19 pandemic and the impacts it has had on the Town . Mr . Lombardi gave a recap of the updates to the State vaccination system and eligibility status . Local vaccination information has been updated on the Town of Brewster website . Town offices are now open to the general public on Tuesdays and Thursdays from 8 : 30am -4 : OOpm . The Transfer station is now accepting fee items , and the Brewster Ladies Library is reopening their grab and go service . Federal Aid was preliminarily awarded, and the Town could be receiving an estimated $ 950, 000 . 00, with the Town having until the end of 2024 to allocate those funds . The Town was notified of a regional award of $ 1 . 3 million dollars in Community Development Block Grants for Housing Rehabilitation and Child Care Vouchers for Brewster, Dennis & Wellfleet . Consent Agenda Approval of the March 1 . 2021 Meeting Minutes Vote on Public Beach Access Request — Coastal Engineering www , brewster- ma . gov BoS 03 - 15- 21 Page 1 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552 lox\�µ11� Town of Brewster Office of: Select Board s 2198 Main Street Town Administrator c Brewster, MA 026314898 VO Phone : ( 508 ) 896 - 3701 Fax : ( 508 ) 896- 8089 Selectperson Bingham moved to approve the March 15 , 2021 consent agenda , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes , Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . 6 : 20pm Public Hearing, Expansion of Service Area for Seasonal Liquor License ; Cape Cod National Golf Club Chair Chaffee opened the hearing at 6 : 20pm . Selectperson Bingham read the hearing notice . Mr . Walker reviewed the application , which asks for an outdoor area and semi - permanent snack bar to be added to the existing liquor license for Cape Cod National Golf Club . Selectperson deRuyter moved to approve the expansion of service area for the seasonal liquor license of Cape Cod National Golf Club and to include the whole 18 hole golf course , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney- yes, Selectperson deRuyter-yes , Selectperson Chatelain , Chair Chaffee -yes , The Board vote was 4-yes, 0 - No . Selectperson Bingham lost connection during the meeting . The public hearing was closed at 6 ; 26pm . 6 . 30pm Public Hearing Renewal of Seasonal Liquor Licenses ; J T ' s Seafood , EI Guapo' s Taqueria , Cape Cod National Golf Club and Breakwater Fish & Lobster Beach House Spa , and Coble' s Chair Chaffee opened the hearing at 6132pm . Selectperson Bingham read the hearing notice . An overview of the agenda item was given by Robin Young . Selectperson deRuyter moved to approve the renewal of seasonal liquor licenses ; J . T . ' s Seafood , EI Guapo ' s Taqueria , Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes , Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Selectperson deRuyter moved to approve the renewal of seasonal liquor licenses ; Cape Cod National Golf Club and Breakwater Fish & Lobster, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham - yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes , 0 - No . Selectperson deRuyter moved to approve the renewal of seasonal liquor licenses ; Beach House Spa , and Coble' s, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee-yes . The Board vote was 5 - yes, 0 - No . The hearing was closed at 6 : 36pm . Discuss and Vote on FY22 Personnel Bylaw Employees Fixed Rate and Salary Scale Sue Broderick provided an overview . This scale includes seasonal and part time employees who do not received annual COLA increases, and is reviewed annually . Department heads have reviewed the scale, taking in to account the minimum wage increases and the increases are included in department budgets . New positions have been added as of FY22 . Selectperson Bingham moved to approve the FY22 Personnel Bylaw Employees fixed rate and salary scale , Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes , Selectperson Bingham - yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes , 0 - No . www , brewsterwma . gov BoS 03- 15- 21 Page 2 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552 �� a�.� ,� a Town of Brewster Office of: Select Board 2198 Main Street Town Administrator • Brewster, MA 026314898 to � _ = w �� Phone : (508 ) 896 -3701 Fax : ( 508) 896- 8089 4j/U/U///pHll l l h I Ni1111\U\\\\\0 Presentation and Vote on FY22 Health and Human Services Budget Recommendations — Sean Parker Mr . Parker, Chair of the Brewster Health and Human Services Committee reviewed the 17 organizations that have applied for funding for FY21 . There is an increase of funding requested a total of $ 129 , 900 . 00 or a 6 . 8 % increase over last year . Selectperson Chatelain moved to approve the FY22 Health and Human Services Budget, Selectperson Whitney second . A roll call vote was taken . Selectperson Whitney-yes , Selectperson Bingham -yes, Selectperson deRuyter-yes , Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 - yes, 0 - No . Discuss and Vote on Spring 2021 Town Meeting Warrant Articles Capital and Special Project Expenditures, with the exception of Article 9 , line 1F was brought before the Board for a discussion and vote . Selectperson deRuyter moved Article 9 section 2 , Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Selectperson deRuyter moved Article 9 section 3 , Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee - yes . The Board vote was 5 -yes, 0- No . Selectperson deRuyter moved Article 9 section 4, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes , Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0 - No . Selectperson deRuyter moved Article 9 section 5 , Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes , Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Selectperson deRuyter moved Article 9 section 6, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham - yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0 - No . Selectperson deRuyter moved Article 9 section 7, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes , Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes , 0 - No . Jillian Douglas, 53 Pebble Path , asked about the irrigation project line item for the Department of Public Works . Those are ongoing operating costs , included in the FY22 DPW operating budget this year. Selectperson deRuyter moved Article 9 section 8, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes , Selectperson Chatelain , Chair Chaffee -yes , The Board vote was 5 -yes , 0- No . Selectperson deRuyter moved Article 9 section 9, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes , Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0 - No . Selectperson deRuyter moved Article 9 section 10, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham - yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . i Selectperson deRuyter moved Article 9 section 11 , Selectperson Bingham second . A roll call vote was taken . www . brewster" ma . gov BoS 0345 - 21 Page 3 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552 r ' Town of Brewster Office of: O� of ` •+• 9 °��s Select Board 2198 Main Street Town Administrator s Brewster, MA 026314898 10 r Phone : ( 508 ) 896- 3701 Fax : ( 508) 896 - 8089 ry� f6 PORI �e oa�� ' i�uinirri�nn�iiiu��u���������o Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee -yes . The Board vote was 5 -yes , 0- No . Article 25 , Captain ' s Golf Course Restaurant Lease requires a Town Meeting vote , as does any lease agreement in excess of 3 years . This contract would be for a 5 year time period . Selectperson deRuyter is in favor of a 5 year lease term and asked about the wording of the article . The Town Administrator acts as the Chief Procurement Officer, and acts as the signatory for the Requests for Proposals ( RFP ) . Selectperson deRuyter moved Article 25, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney- yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain , Chair Chaffee-yes . The Board vote was 5 -yes, 0 - No . Presentations and Votes on Citizens Petitions for Spring 2021 Town Meeting Climate Emergency & Net Zero Declaration — Chris Powicki Article 21 is a citizen ' s petition and was reviewed by Mr . Powicki . Climate Declaration articles were passed in a number of Town ' s across Cape Cod last year . Selectperson deRuyter moved Article 21 , Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes , Selectperson Chatelain , Chair, Chaffee -yes . The Board vote was 5 -yes, 0- No . Five -Year Plan for Dog Park - Jillian Douglass Ms . Douglass read a prepared statement advocating her reasons for the submission of the Citizen Petition for a Five Year Plan for a Dog Park . After discussion , Ms . Douglass agreed that if the previously drafted cost analysis, operational plan and maintenance documents are posted on the website for public viewing that would be helpful to this discussion . Bruce Swiren , 90 Woodward Road , commented in favor of the Dog Park project . Robert Richardson , 288 Millstone Road , commented against the Dog Park and suggested the use of Thompson ' s Field in Harwich for dog owners . He suggested a regional facility with shared expenses . Chair Chaffee refocused the meeting debate to only pertain to the requirement of operation and maintenance plans in place . Carmen Scherzo spoke in favor of the Dog Park . Action by the Select Board was deferred on this item . Presentation and Vote on Community Preservation Act Warrant Article — Faythe Ellis , CPC Chair Chair Ellis reviewed the Community Preservation Act Warrant articles listed in the Warrant . Selectperson deRuyter moved Article 8 item 1a , Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, 'Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes, Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . Selectperson deRuyter moved Article 8 item 2a , Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes , Selectperson Bingham -yes, Selectperson deRuyter-yes , Selectperson Chatelain -yes , Chair Chaffee -yes , The Board vote was 5 -yes , 0- No . Selectperson deRuyter moved Article 8 item 2b, Selectperson Bingham second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes , Selectperson deRuyter-yes, Selectperson Chatelain - www . brewster- ma . gov BoS 0345-21 Page 4 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552 6 W Office of9 O�OLVIkLlt44 0 Town of Brewster 010 q 0,0 OP % Select Board lot 2198 Main Street Town Administrator Brewster, MA 026314898 0 Phones (508 ) 896 = 3701 VO Fax , ( 508 ) 896� 8089 "Not Od, yes , Chair Chaffee �yes . The Board vote was 5 �yes, O� No . Selectperson cleRuyter moved Article 8 item 3a , Selectperson Bingham second . A roll call vote was taken , Selectperson Whitney�yes, Selectperson Bingham � yes, Selectperson delluyter�yes, Selectperson Chatelain �yes, Chair Chaffee �yes . The Board vote was 5 �yes , O� No . Selectperson deRuyter moved Article 8 item 4a , Selectperson Bingham second . A roll call vote was taken , Selectperson Whltney�yes, Selectperson Blngham �yes, Selectperson delluyter�yes , Selectperson Chatelainw yes, Chair Chaffee �yes . T, he Board vote was 5 �yes , O� No . Selectperson cleRuyter moved Article 8 item 4b, Selectperson Bingham second . A roll call vote was taken , Selectperson Whitney�yes , Selectperson Blngham � yes , Selectperson cleRuyter�yes , Selectperson Chatelaln �yes, Chair Chaffee �yes . The Board vote was 5 �yes , O� No . Selectperson deRuyter moved Article 8 item 4c, Selectperson Bingham second . A roll call vote was taken . Selectper5on Whitney�yes, Selectperson Blngham �yes, Selectperson clelluyter�yes , Selectperson Chatelain no , Chair Chaffee �yes , The Board vote was 4�yes, 1� 1\1o . Selectperson deRuyter moved Article 8 item 4d Selectperson Bingham second . A roll call vote was taken , Selectperson Whltney�yes , Selectperson Bingham � yes, Selectperson cle uyter�yes, Selectperson Chatelain �yes, Chair Chaffee �yes , The Board vote was 5 �yes, O� No . Presentation and Discussion on Upcoming Community Preservation Eligible Pro ' ects and Funding Capacity, Proposal to Develop 5 Year Community Preservation Plan , and Consideration of Potential Changes to Brewster' s Community Preservation Act Formula ( Select Board FY21 = 22 Strategic Plan Goal CCm1 ) Faythe Ellis , CPC Chair Selectperson deRuyter moved Article 9 Selectperson Bingham second and asked that t I he figure 'in the warrant be corrected to say $432 , 000 , 00 . A roll call vote was taken . Selectperson Whitney�yes, Selectperson Blngham �yes, Selectperson clelluyter�yes , Selectperson Chatelain �yes , Chair Chaffee �yes . The Board vote was 5 �yes , O� No . Presentation and Discussion on Complete Streets Program & Policy, and Next Steps in Developing Brewster' s Priontization Plan ( Select Board FY21�22 Strategic Plan Goal C11 �6) � Steve Tupper, Cape Cod Commission Transportation Program Manager Steve Tupper of the Cape Cod Commission presented an overview of the Complete Streets Program , The program is designed to consider pedestrian , bicycle and vehicle traffic, and enhance safety for all users . Mr . Tupper' s presentation included photographic examples of different designs which a " complete street" could look like . The Select Board adopted their Complete Street Policy on January 6 , 2020t Chair Chaffee thanked Steve Tupper for his excellent presentation and asked if it would be fair to sum up Complete Streets in this way : It is a flexible program that helps towns adapt some streets to be less car only focused and more accessible to all users ? Steve Tupper said absolutely . www . brewster� ma . gov BoS 03ml5w2l Page 5 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8l96f57Oa76f552 FWrs�lTOffice of: �9 � Town of Brewster Select Board _ ; 2198 Main Street Town Administrator o son Brewster, MA 026314898 �V0 s Phone : ( 508 ) 896- 3701 *�'� Fax : ( 508) 896 = 8089 `c� f � ,,��n/��nniiininiaa�Q���" Public Comment: William Henchy, 64 Old Meadow Road , has lived here since 1982 . The reconfiguration of roadways is something which he has considerable experience with . He has been critical of the Town ' s Complete Streets Program as it stands now . He felt that Chair Chaffee' s summary of what complete Streets should be is something everyone could get behind . His criticism is that the Board ' s current policy does not make any reference to these things . The policy requires that all transportation infrastructure and redevelopment projects in town conform to Complete Streets policies . As it is written , the Complete Streets policy goes way beyond the description we have heard here from Mr . Tupper . In its execution , the policy is not what has been presented . Dennis Hickey, 9 Blueberry Pond . He sees no funding . It is taking land from 100 + people . So much has to be bought, put in plants and trees . It does not seem the Board has set aside millions for this . There were comments made that this would not be done in the more upscale neighborhoods . This is a poorer neighborhood . Are you going to tar over the poorer neighborhoods ? He opposes this . He was referring to the Millstone Road project . Blain Smoller, 66 Millstone Road . He has been a resident since 1969 . A $ 10M bond was approved in 2015 for repair and resurfacing . As it stands, there have only been 2 roads upgraded . A sidewalk would make things safer, but does it have to be 5 feet wide ? Chair Chaffee asked if Mr . Smoller had anything to say directly about Complete Streets . He said he could reserve his comments for the next item which is Millstone Road . Bruce Swiren said his understanding was that an agreement was reached with the Millstone group to scale down the original project and he wonders why that isn ' t happening now . Chair Chaffee asked Mr . Swirin to reserve his comments for the next item as well . Maureen Finlay, Badger Lane off of Millstone RoadJs a licensed Civil Engineer in the Commonwealth and has a Master' s Degree in Design . She thinks we are missing a major opportunity . She has been accused of over designing things in her past . In most of the images she saw in the presentation , there was an awful lot of signage, a lot of over-widening, etc . We need to think about how to maintain the charm of the Cape . This has been exhausting . A design professional could lead the way and ease the nerves of some of the residents . Nancy Ludwig, 1510 Long Pond Road , moved here because of the lovely rural nature of Brewster . She is concerned what the area will become with the Complete Streets program . She saw photos that Mr . Tupper presented but does not know where those roads are . Robert Richardson noticed when Mr . Tupper went into the methodology of the program , it had to do with all the users of the streets as if it was in a vacuum . Don ' t the residents on those streets or around those streets www . brewster" ma . gov BoS 0345 - 21 Page 6 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552 ,�\�\�a�O�Fi W 8 r �'i Ado* • ��:� � Town of Brewster Office of: •+, 9 Select Board 2198 Main Street Town Administrator c w Brewster, MA 026314898 �r _^ - .a Phone : ( 508) 896 -3701 Fax : ( 508 ) 896 -8089 nniiiu�i���a�"°°�� have some say in this ? He suggest they take out the sidewalk on Route 6A going up to the theater, it' s a nightmare walking there . It is not a good example . Christopher Ellis , 29 Pinewood Drive, wanted to speak in positive terms . He feels the project is wonderful for accessibility, community building, and safety . It could be a great asset for the town . Evelyn Salvadore, 48 Old Meadow Road , would like to say Millstone Road cannot be compared to an area like Underpass Road because this is a neighborhood . She feels this should be creating a more park-Like setting . This seems like there has been no concern for how this will affect the area and how it looks for the residents I n the area . She will reserve her comments for the next item . Jeanne Simmons , 779 Millstone Road , loves this town . Her concern is that we need a better understanding of what this project is going to do to the features of the town . She is concerned about urbanizing it and what it will do to the town . Steve Tupper wanted to follow up on a few things being said ; they are not looking to increase speeds , there can be local roads with no yellow lines for appropriate locations; all roads pictured were from Cape Cod , and , yes, you should be thinking of all the users of the roadway . Status Update on Millstone Road Proiect and Discuss Next Steps on Potential Redesign ( Select Board FY21- 22 Strategic Plan Goal CI -6) Peter Lombardi said he knows we spent considerable time on this subject at the February 22nd meeting, but felt it was important to bring everyone up to speed on some newer developments . The Town had just received the initial draft of agreement that the citizen group, Save Millstone Road , had submitted as of the last meeting . Since then , Town Counsel has been able to review that draft document . As a result, they have expressed a number of concerns regarding how elements of a potential redesign would be memorialized and implemented . He provided a memo from legal counsel that summarizes the concerns to the Board . He said that this approach poses significant litigation risks and potential financial liabilities . Based on that input and recognizing our goal is to identify and attain consensus and listen to and get feedback from residents consistent with our earlier outreach efforts to speak with residents ; our hope and expectation is to identify areas of consensus . Holding additional community forums to get feedback from residents directly would be a main goal to accomplish this . It is also a way for residents to write in after the fact for their feedback as well . We would then aggregate that feedback and report back on those finding to the Board as quickly as possible . William Henchy, appreciates being able to speak first . When we met the last time , he got a clear signal to continue discussions with Peter Lombardi . He wrote to Mr . Lombardi and they scheduled a meeting . That meeting got postponed and then cancelled . As a practicing attorney for many years, it is his job to solve problems . It is hard fo'r him to respond to Town Counsel ' s concerns because he hasn ' t spoken with them www , brewsterwma . gov BoS 03 - 15 - 21 Page 7 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552 ��'soa`��e t6 WV / 'p Town of Brewster Office of: 0 V •+• 9 �G Select Board _ ' % 2198 Main Street Town Administrator Brewster, MA 026314898 Phone : ( 508 ) 896- 3701 A � Fax : ( 508 ) 896 - 8089 �y�4j�oiiu x�nwimutut����Q�\go\: directly . He questioned their citation of MGL . 3039M . He feels the Select Board is the body that drives the train and that it is in charge . This project as proposed provides 15 eminent domain takings, none of which have been approved by Town Meeting . There are problems with the way we have gotten here . We tried to accommodate a diverse variety of interests including the town ' s interests . He thought we had gotten there and forged a consensus . He encourages more discussions . Blaine Smoller, 626 Millstone Road , there have been many aspersions cast that the Save the Millstone Road steering group have not considered the safety aspects and nothing could be further from the truth . Do sidewalks need to be 5 feet wide , roads straightened and elevations changed ? It' s hard to understand the anxiety that the abutting neighbors have when thinking of these changes . Fernando DiMaggio , wants to reiterate the feeling that the citizens that live in the area are very concerned with this project . They are very concerned with the changes that are being proposed . He would hope that you would work with the group ; they are very interested and involved . Christopher Senie, 101 Moss Lane , supports the project designed by VHB Engineering Firm . He urges the Board not to sign any contract with a resident group or individual residents . This could lead to many conflicts . The policy is correct of taking public input with a wish list of items that are very important to the resident group . That MOU was problematic . Millstone Road is not being changed very much . The road is not being moved very much , only where it is a matter of safety . It is still a meandering winding road . David Flanagan , 181 Thousand Oaks Drive , as an engineer, engineering is a fine balance of design based on constraints and environmental conditions . Brewster is an endearing village with character which we should all work to protect . When looking at this project which is out of scale and having the potential consequences of loading more truck 'and freight traffic onto the road which would then cause environmental impact and road deterioration . Thiere are a number of factors to be considered . He is opposed to the design , but favors a compromised approach that increases the safety and provides a sidewalk for pedestrian and bike traffic, but the widening of it might set a precedent to make roads more modernized and having mini route 134s all over the place . He hopes the Board will continue to try to find compromise and move a scaled down project forward . Lisa Magelaner, 770 Millstone Road , has lived here 22 years . When she saw the red stakes in her yard , she was aghast . She thinks many don ' t understand the road noise and the speed in which people travel down this street currently . To straighten and widen the road means more speed and more tractor trailers rumbling down the road . The amount of land that is being taken is not okay . This is way too extreme . It needs to be scaled down . The people who live on the road are 24/7 users and they need to be considered . www . brewster- ma . gov BoS 03 - 15- 21 Page 8 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552 "p\\a\\\e\a S W$u� o o4` o;atrB� #yO Town of Brewster Office of: 2198 Main Street Select Board � � f ,+A ; Town Administrato10r gBrewster, MA 02631 = 1898 LO r _^ = w Phone : (508 ) 896- 3701 Fax : ( 508) 896 = 8089 ya4//U// I I mill Susan Baker, 39 McGuerty Road , has concerns for the people who live on Millstone Road . Widening of the road will increase traffic . The taking of these people' s property is going to take away the property values of their homes . We live here because of its history and the feel of Brewster . The safety concerns should be addressed but much more thought and consideration needs to be taken for the residents on the road and those of us who are concerned with the changes that it would bring to the character of the town itself. She did not buy a house on Millstone Road because of the proposed project . Bruce Swiren - Everything he has heard so far suggests a lot of concern . It would make sense to shelve it for now and do what is necessary in the future to make; it more palpable . The money should be used on other projects where there is more agreement .. Ada George, Carol Ann Road , disagrees with what is being proposed . Everyone moved here for the rural charm . What is being proposed will increase speed and take away rural character . She thinks the Town manager should listen' to the 419 people and their concerns . Selectperson Bingham said that Mr . Lombardi proposed that we have a forum where people can present their ideas and concerns in a public arena as we have in the past . Chal Chaffee agreed that Mr . Lomabardi' s next steps of two more public forums is the right place to take in these concerns and record and analyze them . Chair Chafee asked that the remaining hands keep to new comments . Brian Murphy-We have all been sitting here for four hours . The re - build is larger than necessary . In the staked area , we have 13 mature trees that should not be taken . There is room there to make a different plan . Please listen to the people who live on Millstone Road . Mimi Eber; Greenland Pond Rd . —She does not live on Millstone , but she is opposed to this project . She commended Bill Henchy for his efforts . She said she thought that Mr . Henchy and Mr . Lombardi were making progress and it seems` Mr . Lombardi is back pedaling now . Robert Richardson , 288 Millstone Road - He asked how many imminent domain takings there are and how he will be compensated for his loss . Mr . Lombardi answered that he would have to look at the exact area , but they have reduced the number of takings in the re -design . Mr . Richardson will follow up with Mr . Lombardi . He said he emailed Mr . Lombardi previously and did not receive a return email . Mr . Lombardi apologized if he missed it . Corey Dixon , Millstone Rd . -She is opposed to this project and does not want sidewalks in front of her yard . She asked where the money for this project is coming from because she does not believe that sidewalks are I ncluded in the language of the 2015 town meeting vote . Mr . Lombardi said they checked with Town Counsel and it is in line with the proposed project . www , brewsterwma . gov BoS 03 - 15 - 21 Page 9 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552 . , 9 Town of Brewster Office of: o + o +.� • s 2198 Main Street Select Board s •. +� t Town Administrator gU )01 w 1 Brewster, MA 026314898 �VO _ Phone : ( 508) 896 -3701 Fax : ( 508) 896- 8089 ��IIIHINIItu1\\\\�\����\\\\ Jessa Gilette - Common ' s Way, off Millstone - she is opposed to the project . It will affect many residents on the road if you look at the staking . Mrs . Battles-369 Millstone and Red Fawn , they moved here to be in a rural setting . It is unprofessional that Mr . Lombardi ignored Mr . Henchy' s request . She is opposed to the Plan . She quoted the 2018 Vision Plan regarding rural and small town feel of Brewster . Maureen Finlay- She wanted to correct items from an engineering standpoint . She stated that we have said the town has been transparent and deliberate , but all the plans are missing vertical contours . There are underground systems in the ground water; you are polluting the wetlands . Nobody wants an unsafe road . Ms . Finlay stated that the town is irresponsibly proposing an affordable housing complex of up to 50 units in a curved area of the road with limited site lines and it is unsafe . Ms . Finlay re - iterated that at 75 % design , there should be vertical information . Tracy Avellar, Millstone Rd . - She asked how many people on the Board live on Millstone . Selectperson Bingham lives just off of it . Ms . Avellar asked when the project is to start . Mr . Lombardi replied that it was originally planned for next fall , but state and local permits have been withdrawn at this time, so there is not a new timetable until we decide on design . She spent $ 1, 600 on a survey to make sure she knows what she has . She is against this project, but not against sidewalks . She does not believe the full costs of the project and future maintenance have been explained to the Town . She believes that we should not have bikers on the road , walkers yes for exercise , but not as a means to get somewhere . It is not like Underpass Road where there is a bus stop . She does not appreciate how late this agenda item was and that people are being ticked off without really listening to their concerns . Chair Chaffee said she has appreciated every person who has spoken tonight and to hear their views . Public engagement is a priority in the town of Brewster . She does not believe there is a foregone conclusion , but ongoing input is being gathered . Selectperson Chatelain said he thinks we had a lot of great comments tonight . All of the information on this project will be on the town ' s website, and he would urge everyone listening and others concerned with this project to get on the website to get all of the up to date accurate information . . Selectperson Bingham said we have heard what the people have to say . We will make the changes that are possible . Not everyone will be satisfied , but real compromises will be made . She looks forward to the day when we re -stake what this project will look like next . Mr . Lombardi followed up that what he is proposing is to continue with the work that has already been done and build on it, not to go back to the end of November, but to make sure that everyone ' s voice is being www . brewster- ma . gov BoS 031,l15 - 21 Page 10 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552 Ooa W84r /, Town of Brewster Office of: o + ,� •+.� 9 Select Board 2198 Main Street Town Administrator 's c ° Brewster, MA 026314898 Phone : ( 508) 896-3701 Fax : ( 508) 896 - 8089 \11ky�4j/////��� heard and find some consensus . We are taking Town Counsel ' s guidance that we cannot get there using the original proposed way, but to still try to gather public input and move forward with a plan that most can embrace . Mr . Lombardi also noted that Chapter 3039M pertains to the procurement law on how road work is bid . Mr . Lombardi thought it was important for the Board to hear Counsel ' s feedback directly and discuss it in a public forum . In terms of the vertical contours , we are not planning on making any significant modifications in the depths of the roads . All the proposed re - alignments are horizontal , not vertical . Chair Chaffee said the Select Board has a public engagement policy . From that policy, it states ; this policy recognizes that for public engagement to be effective , discussion should be conducted in a respectful and safe manor by all participants . How we work through an issue as a community is very important to her . There is no place in a public discussion for the type of criticisms made earlier about the Town Administrator , Peter Lombardi is a conscientious professional , a man of great integrity, high ethical standards , and a true commitment to public engagement . She expects that in future meetings , all participants will focus on the issue and express their views and avoid personal attacks . For Your Information No discussion Matters Not Reasonably Anticipated by the Chair None Questions from the Media None Next Meetings :- March 16 , March 25 March 29 , April 5 , and April 19 Adiournment Selectperson Bingham moved to adjourn at 10 : 20pm , Selectperson Chatelain second . A roll call vote was taken . Selectperson Whitney-yes, Selectperson Bingham -yes, Selectperson deRuyter-yes, Selectperson Chatelain -yes, Chair Chaffee -yes . The Board vote was 5 -yes, 0- No . www , brewster- ma . gov BoS 03 - 15 - 21 Page 11 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552 ���'�\\ £�Wadl// It A . . ,,r�',�o Town of Brewster Office of: oilSelect Board Af _ '+, ;� 2198 Main Street Town Administrator z o lot w s Brewster, MA 026314898 VO Phone : ( 508) 896-3701 � Fax : ( 508) 896- 8089 N9yq �Z� eron ��vy° ` %11411n/ It /1✓�NINIIIUI�\1\\\�\���0 Respectfully submitted , Robin Young/ Beth Devine �cn.�l/tairt- Approved ; May 3 , 2021 Signed ; 77 Date Selectperson Bingham , Clerk of the Board of Selectman Accompanying Documents in Packet : Agenda , TA Report documents, Consent Items, FYI Packet, Cape Cod National Golf Club ABCC Application, Seasonal Liquor License Renewal Applications, Personnel Bylaw and Fixed Rate Salary Information, Health and Human Services Presentation, Citizen's Petitions, Complete Streets Presentation , Millstone Road Documents, Draft 2021 Spring Town Meeting Warrant www . brewster- ma . gov BoS 03 - 15 -21 Page 12 of 12 Doc ID : af8accd29fd4ebce65f6ebd3b8196f570a76f552