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HomeMy Public PortalAbout12-10-1981 BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, DECEMBER 10, 1981 1 The Board of Public Works and Safety of the City of Richmond, .Indiana, met 2 in regular session. December 10, 1981 in the Municipal Building in said City. 3 Mr. Meredith presided with Mr. Ryder and Mr. Webb present. The following 4 business was had, to-wit: 5 6 APPROVAL OF MINUTES OF DECEMBER 3, 1981 7 8 Mr. Webb moved the minutes of the previous meeting be approved and placed on 9 file as prepared, seconded by Mr. Ryder and on unanimous voice vote the motion 10 was carried. 11 . 12 BLASTING REQUEST - Peirce Construction 13 14 A request for blasting in the sewer construction has been passed to the Board 15 from the Sanitary Commissioners with the stipulation that the City Attorney 16 review the contracts and the insurance that would protect the City. Due to the 17 fact that the insurance policies were not delivered in time for adequate review, 18 this item is being removed from the agenda; however, the Board will as soon as 19 possible hold a special meeting which will require forty-eight (48) hours notice 20 to the public. As soon as City Attorney Anderson has had sufficient time, Mr. 21 Meredith will notify the news media. Attorney Robert Hudson, representing the 22 Sanitary District, presented a copy of the excerpts from the minutes of the 23 Sanitary Commissioner as follows : 24 25 EXCERPTS FROM THE MINUTES OF A 26 REGULAR MEETING OF THE SANITARY 27 DISTRICT BOARD OF SANITARY 28 . . COMMISSIONERS OF THE CITY OF 29 RICHMOND, INDIANA, ON TUESDAY, 30 DECEMBER 8, 1981 . 31 32 The Board of Sanitary Commissioners of the Sanitary District of Richmond, 33 Indiana, met in regular session at the Ross Wastewater Treatment Plant on 34 Tuesday, December 8, 1981, at 10:00 a.m. 35 36 Those present were Mr. John E. Helmich and Mr. George Webb, aembers of the 37 Board. Mr. Alonzo Taylor was absent from the meeting. 38 39 (Among other proceedings and 40 actions taken were the following) 41 .. . 42 The Board of Sanitary Commissioners of the ,Sanitary District of Richmond, Indiana, 43 does hereby approve the request of The Peirce Construction Company to conduct a 44 test blast• at Site No. 3 on property owned by P & J Beck Realty, Inc. , provided 45 that (1) the insurance coverage is received and approved; (2) a waiver of any 46 exclusion of city-owned property is received and approved; (3) Clark, Dietz 47 Engineers, Inc. , gives to the District its written statement that all of the 48 conditions set forth in their letters of November 18, 1981, and December 9, 1981 , 49 have been met including the requirements set forth in a memorandum from Robert L. 50 Hudson dated August 21, 1981; and (4) pursuant to previous instructions, proceed 51 to acquire the approval of the Fire Prevention Bureau and the Board of Public 52 Works. 53 54 (Other business had) 55 , III 56 There being no further business, the Board adjourned. , 57 58 /s/ Susan M. Wier, Recording Secretary 59 Board of Sanitary Commissioners 60 _ 61 John E. Helmich 62 Chairman 63 64 Mr. Barry Holden, project manager for Peirce Construction, asked when the special /01 Board of Works Minutes Cont'd. December 10, 1981 Page 2 1 meeting would be held. Mr. Anderson stated his review would not be ready until 2 the first of the week. - 3 4 NORTHWEST INDUSTRIAL PARK REQUEST REGARDING STORM 'DRAINAGE.. 5 _ - - - 6 City Engineer George Webb stated the northwest industrial park has had some 7 drainage problems. The Economic Growth Group obtained a grant and the area has 8 been .studied. Jacobs & Maze has made a comprehensive survey and study of the area 9 and presented their recommendations. EGG.is requesting approval of this study by 10 the Board as it would impact upon future development of that area.. Mr. Webb has 11 reviewed the plans. and specifications and they do meet the intent of .the sub- 12 division ordinance. All of. the property lines are not defined but the provisions 13 for drainage within the area are well established. Mr. Webb recommended that the 14 plans for the future development of Industrial Park-be approved. 15 - 16 Mr. Webb stated there was no master drainage plan for the park originally and 17 this is a plan for remedial action in the developed areas and a plan for future 18 development in undeveloped areas. 19 20 Mr. Art Vivian, Director of the EGG, stated the title of the land in the industrial 21 park has been passed to the Chamber of Commerce. In an attempt to get sixty • - 22 five (65) acres west of the .new Belden Distribution Center platted and subdivided, 23 the drainage problem, surfaced. The City felt no new development should be planned 24 for this area until a plan was created to control flooding. Very thorough and- 25 comprehensive plans have now been developed. EGG.has also taken an option on land 26 west of the park to be-considered as an alternate site for- a permanent catchment. 27 Fees for this work are due the .engineering. companies and.surveyors, which cannot 28 be paid until Board approval is obtained. Hopefully, this area will be developed 29 for bringing manufacturing plants in and helping reduce unemployment. 30 31 Mr. Ryder stated he feels the'Board needs to work with this group as far as get- 32 ting construction monies and 'perhaps through the new CD program with the State, 33 tied in with employment, be able to receive a grant. 34 35 Mr. Ryder moved to approve the plans .and recommendations submitted by the EGG 36 Inc. in regard to the storm drainage for the Northwest Industrial.Park, seconded 37 by Mr. Webb. Mr. Webb added in conjunction with the storm drainage, there will 38 be remedial work which has to be done along various streets. Drainage is part 39 of street;'construction.,. On unanimous voice vote"'the motion was carried. 40 • - 41 SIGNING OF .TELEPHONE CONTRACT - Chief .Paul Mullin 42 43 A Fire Conference Service Agreement was presented for a new telephone system 44 within the Fire Department. Chief Mullin stated the Telephone Company notified 45 his department they can no longer provide -a conference two-way ring system. 46 Since that time radio equipment to dispatch trucks has been installed and a 47 conference line hooked to private phones. This equipment is approved by the 48 ISO. This is a three (3) year contract and the service will cost $33.00 a 49 month as compared to the old system costing $88.00 a month. City Attorney Ed 50 Anderson has reviewed the •,tc,ontract and finds it in order. 51 52 Mr. Webb moved the subject contract be approved, seconded by Mr. Ryder and on 53 unanimous voice vote the motion was carried. 54 55 AWARD BID ON FIRE TRUCK REFURBISHING - Chief Mullin 56 57 Chief Mullin recommended Midwest Fire & Safety. Company of Indianapolis be awarded 58 the bid in. the amount of $82,671.00.- The Chief noted this was not the lowest bid 59 but feels it is the.best bid1.7-f The lowest bid from GMC of $75,775.00, which had 60 options which would increase the bid to $77,000:00, was not accepted for the 61 following' reasons : 62 . 63 1. They are a truck sales and service company only. Board of Works Minutes Cont'd. December 10, 1981 Page 3 1 2. Guarantee of the tank did not .meet ::spe'cifications. 2 3 •3. All work, except paint, is sub-contracted. We do not want .to 4 work with 5 or 6- different contractors on the initial work and 5 then again if there are any problems (warranty, etc.) . The 6 • following items..would be sub-contracted: 7 8 a. Sheet metal 'companies - 3 .different companies. 9 b. Pump test - 2 companies. III 10 - c. Fabrication' for tank. 11 d. Frame work =, 1 company. 12 13 4. Rust problem - GMC bid for steel body, therefore we may incur 14 the same rust problem in the future that we are experiencing now. 15 16 The Chief stated Midwest will put on an aluminum body which will take care 17 of any future rust problems. - It is also modular construction. 19 Z-0 Mr. Herb Hoover, representing GMC Truck Sales in Muncie, was present and- stated Z1 their bid stated they would refurbish-as-per specifications. Their cabinetry 22 is sublet through a- sheet metal shop and we. would• not' be dealing with anyone 23 except their company. He stated 'they are a reputable' company; -doing a lo.t of 24 fire .apparatus repairs and can 'furnish letters of recommendation. He noted in 25 dealing with his company :the money would stay in the State of Indiana. 2.6 . 27 Mr.' John Maudlin, representing Midwest F-ire & Safety, stated his company has 28 beet.: in business. in Indianapolis since.-1943. ' He noted they are the primary 29 contractor, being a distributor' and not.a manufacturer. The profit will go 30 to Indianapolis and Indiana..taxes will be paid..on it.. 31 _ . _ 3'2 Mr. ' Ryder moved to accept the Fire Chief's recommendation of awarding the bid 3.3 to Midwest Fire & Safety Company of $82,671.00, -seconded by Mr. Webb- and on 34 unanimous voice vote .the.motion was carried.,. . 35 36 REQUEST PERMISSION. TO USE FIRE TRUCKS FOR "RING BELLS FOR SALVATION ARMY" - 3 7 Chief-Mullin 3.8 3`9 Chief Mullin rgquested-.permission to 'use 'trucks"for "Ring Bells for Salvation 40 Army" .at 8th & Promenade from 12:00 noon to 9:00 p.m. on December 14th, 15th 41 & 16th. Each company will. be there one (1) hour •and will be in service. The 42 truck will be parked in the loading zone area'. ' 43 - . 44 Capt. Wogoman stated there was no problem last year. 45 46 Mr. Ryder moved to approve. the proposal to locate`, fire trucks at- 8th & 47 Promenade., December 14. ':h, 15th & 16th' for the Salvation Army,--seconded by Mr. 48 Webb and on unanimous voice vote the motion :was carried. . 49 50 REQUEST TO WAIVE' GOVERNMENTAL 'BUILDING PERMIT 'FEES - City Attorney Ed Anderson 51 52 A_ request from .Tony Wilson, architect for the Wayne County Safety Building, 53 to waive building permit fees to the City Attorney on October 22, 1981 for an 54 • opinion. . . 5,5 - . _ 56 He read the following: - : ' ,.' ' 5;7 5'.8 At your request I have researched the `following issues respecting 59 the necessity of the government of Wayne County, .Indiana to obtain 60 appropriate building permit. fees prior to'the initiation of 61 construction of .improvements to the Wayne County Jail. 62 ' 63 n1. - ISSUE: 6-4 - . - 65 Can the City of Richmond, Indiana, require the government of Wayne 66 County, Indiana to. acquir.e applicable building permits as required -67 by the Richmond Building Code prior to the initiation of 6.8 construction, alteration and/or improvement of the Wayne County 69 ' Jail when such jail facilities are located within the corporate 20 limits.. of the City of Richmond, Indiana? c_oo Board of Works Minutes Cont'd. December 10, 1981 Page 4 1 He noted he has several pages of analysis and read the following conclusion: • 2 3 ...Accordingly, before the construction, alteration, installation-.or 4 repair 'of the Wayne County. Jail commences;• it, is encumbant upon 5 the Wayne County Board of Commissioners to obtain the proper building 6 permits from the City of Richmond and .to insure that all construction, 7 reconstruction, alteration and repair of the jail conforms with 8 . . the requirements of the Richmond Building Code. 9 10 Can the City of Richmond, Indiana, require the. government of Wayne 11 County, Indiana to pay applicable building permit fees prior to the . 12 initiation of construction, alteration and/or improvement of the 13 Wayne County Jail when such jail is located within the corporate :=, • 14 limits of the City of Richmond, Indiana? - 15 16 He noted the Building Code has been amended several times with 'the most recent 17 amendment being Ordinance No. 78-1980, making a change -in the old building code. 18 Therefore, he gave the following conclusion: 19 20 —Since neither the 'Indiana Constitution nor the Indiana Code . 21 - specifically exempts a county from liability for payment of. " 22 applicable municipal. building permit fees, ' the government .of 23 WayneCounty is.not exempt from -liability. for the payment of' 24 otherwise applicable building permit fees as a consequence of 25 the specific terms of the Richmond Building Code.. 26 27 Mr. Ryder moved to deny the waiver- for the governmental building permit fee for 28 the Wayne County Jail, seconded -by Mr. Webb .and on unanimous:voice.vote the 29 motion was carried. ' .Building Commissioner Charles Roberts. asked if this would 30 be true in future requests from governmental units. Mr. Meredith stated they 31 are setting a precedent and 'this will be followed-as- the-opinion was broad 32 enough--to cover all. governmental units. 33 • 34 STREET MILEAGE UPDATE - City Engineer George Webb 35 36 Mr. Webb noted on a yearly basis the Engineering Department .reviews all the 37 streets that have been accepted into our system. He had two (2) documents: 38 1) covers roads and streets that are not in the. system that should be since 39 we are maintaining them and 2). all the streets that the Board of Works has 40 accepted this past year by subdivisions. The ones that came in through an- 41 vexation are not included-in his totals. .41-miles were brought in through 42 subdivisions and 1.27 miles through the audit for a total of 1 .68 miles. 43 There are 163 miles in the' .Gity. • 44 • 45 Mr. Webb moved- that the -Board -of Works approve the streets 'that are tabulated 46 here as-being part of-the-City street system; seconded. by Mr. Ryder and on 47 unanimous voice vote the motion was carried. 48 • 49 TEMPORARY EMERGENCY TRAFFIC ROUTE CHANGE.- Capt. Dan Wogoman. 50 51 Chief Charles Chris noted temporary authority--can be exercised by the Police 52 Department under City Ordinance for a period .of .sixty -(60) days according to 53 the Board. Capt. Wogoman stated he did receive from the Board authority to 54 remove parking .due to the sewer separation project. He informed the Board 55 parking will be removed on South "E" Street from South 6th (or Garden Avenue) 56 to South 8th on the south side of the street. South "E" is carrying a tre- 57 mendous. amount .of traffic due .to South "A" being closed. 58 59 REPORT ON POLICE AUCTION - Chief .Charles. Chris 60 • 61 Chief Chris reported the auction held December 5 at the Police Garage netted 62 $3,328.05 to the City Police Pension Fund. He expressed appreciation to the 63 • officers, citizens and auctioneer for their cooperation. He encouraged citi- 64 zens get- bicycles stamped with police I. D.• numbers so they can be returned 65 to their owners. do/ Board of Works Minutes Cont'd. December 10, 1981 Page 5 1 MORTGAGE RELEASES FOR 400 BLOCK OF SOUTH 4th STREET - Tim Ryder 2 3 Mr.---Ryder noted this particular property is one of two structures on South 4th 4 which were moved by Neighborhood Preservations Services. Through the revolving 5 loan fund of historic preservation money had been loaned to prepare these pro- 6 perties for sale. . An agreement has been reached with a .purchaser .to buy the 7 property furthest north. . Since the mortgage covers both properties, a partial ' 8 release needs to be signed exempting this structure from the total mortgage. 9 10 Mr. Webb moved that the Board of Works execute the subject mortgage.release,. 11 seconded by Mr. Ryder. City Attorney Anderson has reviewed the release and finds 12 it to be in order. On unanimous voice vote the motion was carried. 13 14 BUREAU OF BUILDINGS MONTHLY REPORT - Charles. Roberts 15 16 Building Commissioner Roberts presented his report for November, 1981. 17 18 Mr. Webb moved that the Bureau of Buildings report be accepted and placed on file, 19 seconded by Mr. Ryder and on unanimous voice vote the motion was carried. 20 21 DRIVEWAY PETITION. - George. Webb 22 23 Mr. Webb presented a driveway petition which is in conjunction with the con- 24 struction of the Wayne County Safety Building. They require a new driveway 25 on South "A" Street and are closing one to the east. Since the City Attorney 26 has already ruled on the fee permit and Planning, Engineering and. Traffic have 27 approved the request, Mr. Webb moved that the subject driveway be approved, 28 seconded by Mr. Ryder and on unanimous voice vote the motion was carried. 29 30 RADIO MAINTENANCE REPORT 31 32 The Board received copies of the Radio Maintenance Report for November,. 1981. 33 34 Mr. Ryder movedto accept the Radio Technician's report, seconded by Mr. Webb III35 and on unanimous voice vote the motion was carried. 36 37 ADJOURNMENT 38 39 There being no further business the meeting was adjourned. 40 41 Donald E. Meredith 42 President 43 44 ATTEST: JoEllen Trimble 45 Clerk of the Board