HomeMy Public PortalAbout07-30-1981 /3
BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, JULY 30, 1981
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met
2 in regular session July 30, 1981 at the hour of 9 :00 a.m. in the Municipal
3 Building of said City. Mr. Meredith presided with Mr. Anderson and Mr.
4 Webb present. The following business was had, to-wit:
5
6 APPROVAL OF MINUTES OF JULY 23, 1981
7
8 Mr. Anderson moved to approve the minutes of the previous meeting as received,
9 seconded by Mr. Meredith and on unanimous voice vote the motion was carried.
10
11 ALLEY VACATION - BETWEEN SOUTH 3rd AND 4th AND "C" and "D"
12
13 City Plan Director Bob Goodwin stated a meeting was held by the Plan Com-
14 mission last Tuesday at which time they conducted a public hearing for the
15 above vacation. No one spoke in opposition; however, a letter was received
16 from Mr. Joseph Hale, but his objections do not speak to the issues enumerated
17 in Burns 18.5-10-45 as legal grounds for objection. Mr. Goodwin recommended
18 easements be retained for present and future utilities.
19
20 Mr. Anderson moved to adopt a confirmatory resolution to confirm the vacation
21 of this east-west alley between South 3rd & 4th Sts and "C" & "D" Sts. , said
22 petitioners Harold Stoops, Vera Stoops, Joseph Longstreth and Garnet Bussen
23 having petitioned the Board of Works and Safety for the vacation of this
24 alley apparently located between lots 70 and 77 in the John Smith's Addition
25 to the City of Richmond and, whereas, we have sent this petition to the Rich-
26 mond Plan Commission for their recommendation and, whereas, the Richmond Plan
27 Commission apparently has conducted a public hearing on this matter of the
28 alley as described and recited and after holding such a public hearing on
29 the 28th day of July, 1981, and I assume notice of which meeting of such meeting
30 was duly advertised. Now, therefore, I move that it be resolved that the
31 Board of Public Works and Safety ratify and confirm the vacation of the alley
32 as described and that it does now vacate said alley but that it reserve unto
33 the City of Richmond all present and future utility easements of said area
34 being vacated, seconded by Mr. Webb.
35
36 Mr. Anderson moved to amend his motion that the exact legal description in
37 said resolution read: That portion of a certain ten (10) foot alley which
38 runs east and west between Lots 70 and 77 in the John Smith's Addition to
39 the City of Richmond, and that portion of a certain ten (10) foot alley
40 which runs east and west between Lots 171 and 172 in the John Smith's Ad-
41 dition to the City of Richmond, seconded by Mr. Webb. Mr. Anderson question-
42 ed if the cited Burns did in any way affect the legality of this vacation.
43 Mr. Goodwin recited the law noting there are three (3) ways a person can ob-
44 ject to a petition. On unanimous voice vote the motion was carried.
45
46 NATIONAL ROAD RUN - Al Cook
47 c
48 Mr. Cook requested use of City streets and traffic control for a road run on
49 Saturday, September 19 at 9:00 a.m. He expects 150 to 200 runners. The race
50 will start on South 10th south of the Promenade, north to No. "E" then to the
51 park, through the park to Glen Hills, back to the park to the sidewalk on U.S.
52 40 and back into the park. This is sponsored by the Wayne County Health Fair.
53 Mr. Anderson requested a copy of liability insurance.
54
55 Mr. Anderson moved to authorize the use of the streets as outlined on the map
56 for the Wayne County Health Fair National Road Run on Saturday, September 19
111 57 commencing at 9:00 a.m. and that said group provide the City with a memoranda
58 or copy of the certificate of liability insurance for said run, seconded by
59 Mr. Meredith and on unanimous voice vote the motion was carried.
60
61 REQUEST FOR SANITARY SEWER - PORTERFIELD ADDITION - Charles Conkle
62
63 Mr. Charles Conkle, 513 Hillcrest Avenue, and Mr. Johnnie See,. 507 Hillcrest
64 Avenue, requested estimated costs of a sanitary sewer to serve four (4) families.
Board of Public Works Mintues Cont'd.
July 30, 1981
Page 2
1 in the Porterfield Addition. Mr. Webb estimated the cost to be $10,000. Dis-
2 cussion was held as to a private sewer and Barrett Law usage.
3
4 Mr. Meredith requested they meet with Mr. Webb after he gets his research com-
5 pleted and, if it is necessary at that time for Board action, it will come back
6 on the agenda.
7
8 AWARD BIDS FOR FUEL AND MATERIALS - Jerry Haynes
9 EMULSION AND HOT ASPHALT
10
11 Mr. Haynes recommended under Emulsion and Hot Asphalt that Magaw Construction
12 be the primary supplier and Stone Valley Paving Corp. be the secondary supplier
13 for the two (2) items they bid. It was noted Stone Valley had the lowest price
14 on hot asphaltic concrete fob plant; however, Stone Valley is approximately two
15 (2) miles further than Magaw.
16
17 Mr. Anderson moved that the bid be awarded to Magaw Construction as primary on
18 hot concrete laid fob plant and other materials as bid on and that Stone Valley
19 be secondary on the two (2) items they bid on, seconded by Mr. Webb and on unani-
20 mous voice vote the motion was carried.
21
22 SECTION #3 STONE AND GRAVEL
23
24 Mr. Haynes recommended the following : American Aggregates be awarded #12;
25 Middleboro Stone #1, #7, #9C, #11C, #2SCR, Flat Stone and Rip Rap; Cain's Lake
26 #2, #4, #5C, #8, #12Rd,#73 and #53.
27
28 Mr. Webb moved the recommendation for award on Section #3 be approved, seconded
29 by Mr. Anderson and on unanimous voice vote the motion was carried.
30
31 SECTION #4 WASHED GRAVEL
32
33 Mr. Haynes recommended the following: American Aggregate be awarded Fill Sand
34 and Pea Gravel; Cain's Lakes #9, #11 and #7C.
35
36 Mr. Webb moved the recommendation on Section #4 Washed Gravel be approved,
37 seconded by Mr. Anderson and on unanimous voice vote the motion was carried.
38
39 SECTION #5 SAND
40
41 Mr. Haynes recommended the following: American Aggregates be awarded Fill Sand
42 and a secondary award on Shot Sand and Concrete Sand; Cain's Lake Shot Sand and
43 Concrete Sand as primary. American Aggregates primary on Mason Sand.
44
45 Mr. Webb moved that the recommendation be approved on Section #5 Sand, seconded
46 by Mr. Anderson and on unanimous voice vote the motion was carried.
47
48 Mr. Anderson left the meeting for a court appearance.
49
50 READY-MIX CONCRETE
51
52 Mr. Haynes recommended the following: Class "A" and "B" FOB Plant be awarded to
53 Richmond Concrete as the only bidder. Class "A" and "B" delivered to Richmond
54 Concrete as primary and Cain's Lake as secondary due to minimum requirements
55 of Cain's Lake.
56
57 Mr. Webb so moved, seconded by Mr. Meredith and on unanimous voice vote the
58 motion was carried.
59
60 GASOLINE, DIESEL FUEL & FUEL OIL
61
62 Mr. Haynes recommended the following: Marshall-Herdrich Oil Prem. Grade
63 Diesel #1, Prem. Grade Diesel #2, Regular Grade Diesel #1 and Regular Grade
64 Diesel #2; Warfield Oil All Regular Gasoline and All No Lead Gasoline;
y/
Board of Works Minutes Cont'd.
July 30, 1981
Page 3
1 Marshall-Herdrich Oil #2 Heating Oil; Warfield Oil #1 Heating Oil.
2
3 All the bids had escalation clauses and all met specifications.
4
5 Mr. Meredith moved to accept the recommendation, seconded by Mr. Webb and
6 on unanimous voice vote the motion was carried.
7
8 DRIVEWAY PETITION FOR 2700 NATIONAL ROAD WEST
111 9
10 Mr. Webb stated he received word from Mr. Franklin that he would like to with-
11 draw his petition for a driveway.
12
13 Mr. Webb moved the driveway petition be stricken, seconded by Mr. Meredith
14 and on unanimous voice vote the motion was carried.
15
16 CITY-STATE AGREEMENT ON INDUSTRIES ROAD
17
18 Mr. Webb read the following letter:
19
20 Honorable Clifford J. Dickman July 16, 1981
21 Mayor, City of Richmond
22 City Hall
23 50 North 5th Street
24 Richmond, Indiana 47374
25
26 Subject: City-State Agreement
27 Industries Road Improvement
28 Project: M-R165(1)
29
30 Dear Mayor Dickman:
31 ,
32 Attached are three (3) copies of a proposed agreement between the Indiana
33 Department of Highways and the City providing for cooperation in the pre-
"' 34 liminary engineering on the subject project.
35
36 Please have the proper signatures affixed on pages 5 and 6. Two (2)
37 original signed documents should be returned to this office for further
38 development.
39
40 We will provide you with a fully executed agreement after the returned
41 agreements have been signed by our Director of Highways, and approved as
42 to legality and form by the Attorney General. At that time, we will also
43 authorize you to notify your consultant to proceed with the preliminary
44 engineering.
45
46 Very truly yours,
47
48 Donald 0. Epp
49 Engineer of Consulting Services
50
51 For: Gene K. Hallock
52 Director of Highways
53
54 This is a routine agreement between the City and State wherein the State
55 administers the project as it is 75% reimbursible by the Federal Highway
56 Administration. The City's share of the preliminary engineering would be
57 $27,300 to design Industries Road from Union Pike to U.S. 27.
58
59 Mr. Webb moved for approval of the subject contract, seconded by Mr. Meredith
60 and on unanimous voice vote the motion was carried.
61
62 It was noted Mr. Anderson reviewed the agreement and found it to be in order.
63
64 ADJOURNMENT
Board of Works Minutes Cont'd.
July 30, 1981
Page 4
1 There being no further business the meeting was adjourned.
2
3 • Donald E. Meredith
4 • President
5
6 ATTEST: JoEllen Trimble
7 Clerk of the Board