HomeMy Public PortalAboutGolf Commission Packet 09.28.21 MEETING NOTICE
TOWN OF BREWSTER
GOLF COMMISSION
Location: Remote Participation Only
Date: September 28, 2021
Time:4:00 PM
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This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts Director of operations
of 2021. No in-person meeting attendance will be permitted. If the Town is unable to live broadcast this Colin Walsh
meeting,a record of the proceedings will be provided on the Town website as soon as possible.The Course Superintendent
meeting may be viewed by:Live broadcast(Brewster Government TV Channel 18),Livestream
(livestream.brewster-ma.pov), or Video recording(tv.brewster-ma. ov).
When required by law or allowed by the Chair, persons wishing to provide public comment or Golf Commission
otherwise participate in the meeting, may do so by accessing the meeting remotely, as noted on our Anne O'Connell
posted agenda. Chair
Meetings may be joined by: Andrea Johnson
1. Phone:+1312 626 6799 or+1929 436 2866 Vice Chair
Webinar ID: 8814407 8985 Rob David
Passcode:049087 John Kissida
To request to speak: Press*9 and wait to be recognized. Wyn Morton
2. Zoom Webinar: Jeff Odell
htt s://us02web.zoom.us/'/88144078985? wd=MO5K nNsRIR T2FzZE kSFZDWUVO
David Valcourt
ZZ09
Passcode:049087 The Captains Golf Course
To request to speak:Tap Zoom"Raise Hand"button,then wait to be recognized. Brew ter,FreMA 0 Way
Brewster,MA 02631
(508)896-1716
AGENDA www.CaptainsGolfCoursexon
• Call to Order
• Public Comment
• Friends of the Captains(Peggy McEvoy)
• Course Operations Questions and Concerns
• Update FY22 Capital Planning(Jay Packett)
• Planning for 2022 Golf Season
• Including but not limited to discussions on membership limits and tee time allocation formula
• Questions and Comments from Associations and Liaisons
• Future Agenda Items and Meetings (10/12, 10/26)
• Adjourn
Date Posted: Date Revised:
Received by Town Clerk:
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Hi Jay,
I understand that the commission will be discussing next year's rates and policies beginning on
Tuesday's meeting(which I hope to attend).As another very busy and successful season for all is
winding down, I wanted to write and offer some constructive suggestions regarding many of the topics
which undoubtedly will be discussed further in the coming months. I write from the perspective of a
long-time, part-time Brewster member who tries(and usually succeeds)to play regularly(3-5 days per
week in the summer and probably 7-9 days a month in the shoulder seasons).And while I clearly believe
that members are currently not sharing equally in the biggest boom in golf demand and Captain's course
profits since Tiger Woods started playing, I am fully aware of the need to plan for the future financial
health of the course. I believe that,taken together,the suggestions outlined below will go a long way
towards satisfying the huge increase in demand for member play while maintaining the long-term fiscal
health of Captain's golf course.
First off, let me say that I am not simply complaining about lack of access to tee times in general (as
my playing record will attest), but really our ability to play regularly with the friends who we prefer to
play with. I think that we can all agree that golf is a social game and that most would prefer playing with
at least acquaintances as opposed to complete strangers the majority of rounds.The fact is that for the
last two months, I have been generally unable to play with my closest friends except for when we have
entered competitions(either on the Wednesday CGCMA events or weekend tournaments).This is due
primarily to the very large demand and short supply for early member tee times and the structure of the
Chelsea point system.So my suggestions revolve mostly around solving this issue while not significantly
hurting the future financial stability of the course.As such,you should note that my suggestions involve
a mix of both revenue-enhancing ideas as well as an expansion of early member tee time availability.So
here goes:
1) To increase revenue,the first change should be to collect a significant cancellation fee for any
guests who do not cancel their tee times by 5PM the day before play(excepting actual weather-
induced cancellations).Just about every course in the Boston area (including many public
courses) charge a cancellation fee, with most being the full greens fee. Not doing so is
discriminatory(members are given 5 Chelsea points for a no-show) but perhaps more
importantly, results in far too many empty tee slots (anecdotally from speaking to the starters,
perhaps 20-35 individual times before noon on packed tee sheets on weekends). Many of us
could fill these cancellations if they were available the evening before.And the increased
revenue is not insignificant and can "fund" larger member allocations.
2) A second revenue enhancement should be to increase the non-resident member fee for"early"
play (first 2.5 hours in summer,first 2 hours the rest of the year)year round.Currently,there is
no premium for early play among a growing, much larger base of non-resident members.The
commission should also consider an increase in the Brewster resident"early"fee, but these
increases should go forward only if the member allocations in the early hours are significantly
increased as suggested below.The effect of this change would be to slightly depress demand for
early play and make it easier for frequent golfers to get times when they have paid an extra fee
to play.
3) New non-resident memberships should be frozen for at least 1-2 years.We can't keep adding
large numbers of members and just marginally increasing early member tee times. In fact,this
change will probably INCREASE overall course revenue(or at least not have any significant
impact on revenue), as the out-of-town folks who want to become members will actually turn
out to play as guests to at least the extent of their potential new membership fees. Please note
that I think/heard that other nearby towns have already done this in response to the pandemic
golf boom.
4) The Chelsea point system should be revised with at least one new feature to make it fairer to
frequent golfers. Instead of just not giving a point for unfulfilled requests, a point should be
deducted if any request is unfulfilled, as it will allow those golfers a better chance of getting
their subsequent requests.
5) The early member allocations for members during the early hours suggested above should be
increased significantly(perhaps even up to 75%on the "member"course and to 50%on the 2"d
course). I believe that these changes will not hurt revenues substantially as many of the guests
will simply shift their play times to the later hours. In any case,this change is"equitable" in that
it"shares the wealth" of very large current profits and provides real benefits to current
members who are older members who want to play in their golden years before they are less
able to. Using ALL of the windfall profits for future capital projects simply isn't fair to current
long-term members who have supported the course. Of course,we all want to see ongoing
improvements, but I believe that the capital planning can be structured to utilize only a large
portion (say, 75%)of the retained earnings,while the rest is reserved for more immediate
member benefits.
6) Finally, I would suggest a small portion of the earnings be allocated to develop a new, data-
analytic-driven budget planning tool to replace what appears to be very conservative and often
"worst case" budgeting process today. In fact,the expertise to thoroughly analyze the demand
data exists within the member list and I think pro bono work could accomplish much of this,
although some upgrades to the Chelsea system vendor data export features may be required.
The goal would be to better predict the actual revenues and expenses and net revenues under
various fee and tee time allocation policies.
I know this is a lot of stuff, but I really believe (as I have suggested before),that this is the best time to
try new approaches(when revenue is so strong). I would be happy to speak to any or all of these points
at the upcoming meeting and assume that the Commission will be able review this email.Thanks.
John
John Attanucci