HomeMy Public PortalAbout22-9996 - Agreement with BEA Architects for relocation of the police dept to the 1st floorSponsored by: City Manager
RESOLUTION NO. 22-9996
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, AUTHORIZING THE INTERIM CITY
MANAGER TO EXECUTE AN AGREEMENT WITH BEA
ARCHITECTS, INC. FOR CONTINUING PROFESSIONAL
ARCHITECTURAL AND ENGINEERING PROFESSIONAL
SERVICES RELATED TO THE RELOCATION OF THE CITY OF
OPA-LOCKA'S POLICE DEPARTMENT TO THE FIRST FLOOR
OF THE CITY'S MUNICIPAL COMPLEX, LOCATED AT 780
FISHERMAN STREET, IN AN AMOUNT NOT TO EXCEED ONE
HUNDRED SEVEN THOUSAND, FIVE HUNDRED TWENTY-TWO
DOLLARS AND THIRTY CENTS ($107,522.30); PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, on September 3rd, 2018, the City of Opa-Locka's Police Department
(the "Department") was relocated to the Municipal Complex within the City of Opa-Locka
("City") because the facility was uninhabitable due to water infiltration and mold
infestation.
WHEREAS, the Police Department is not best suited for its current location and the
Interim City Manager is recommending that the City's Police Department be relocated to
the first floor of the City's Municipal Complex, located at 780 Fisherman Street; and
WHEREAS, on June 10, 2020, the City Commission of the City of Opa-Locka ("City
Commission") accepted bid proposals from several firms for continuing professional
architectural and engineering consulting services pursuant to RFQ No. 20-0324200. The
Commission then authorized the City Manager to enter into multiple agreements for
architectural and engineering consulting services. More specifically, the City Commission
approved BEA Architects, Inc. as qualified for the services sought; and
WHEREAS, the proposed Police Station interim relocation and renovation will
include office spaces, a reception area, meeting rooms, a holding room, an equipment
storage room, an evidence room with an independent climate control system, exterior
window tints for security and two independent entrances. The relocated Police Station will
control entering and exiting the Municipal Complex in off -hours, reducing the need for
outsourced lobby security to regular work hours. The project is anticipated to be
completed and operational by December, 2022; and
WHEREAS, the services provided by BEA Architects, Inc. for the interim relocation
Resolution No. 22-9996
of the Police Station will include: Preparing property conditions assessments; studying
existing architectural, floorplans, mechanical, electrical conditions, and supporting
infrastructure; identifying requirements for building modifications, and occupancies of
proposed building use; identifying code requirements, including utility connections;
preparing One -Hundred percent (100%) percent construction documents, including
project specifications within the drawings for the bidding and permitting process; and
WHEREAS, the City desires to enter into an agreement with BEA Architects, Inc.,
attached hereto as Exhibit "A", pursuant to the proposal attached hereto as Exhibit "B", to
provide Engineering Consulting Design Services for the Architectural & Engineering
Services for the interim relocation of the City's Police Department to the first floor of the
Municipal Complex, located at 780 Fisherman Street, in an amount not exceed One
Hundred Seven Thousand, Five Hundred Twenty -Two Dollars and Thirty Cents
($107,522.30); and
WHEREAS, the City Commission finds that it is in the best interest of the City and
its residents to enter into an agreement with BEA Architects, Inc., attached hereto as
Exhibit "A", for Continuing Professional Architectural and Engineering Consulting
Services as set forth herein.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA:
SECTION 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby authorizes the Interim City
Manager to enter into an agreement with BEA Architects, Inc., attached hereto as Exhibit
"A", for the provision of Architectural and Engineering Professional Services related to
the interim relocation of the City's Police Department to the first floor of the City's
Municipal Complex, located at 780 Fisherman Street, in an amount not exceed One
Hundred Seven Thousand, Five Hundred Twenty -Two Dollars and Thirty Cents
($107,522.30), pursuant to the proposal attached hereto as Exhibit "B".
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the Interim City
Manager and approved by the City Attorney without need of public hearing, by filing a
corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE.
2
Resolution No. 22-9996
This Resolution shall be effective immediately upon adoption hereof and approval by the
Governor of the State of Florida or Governor's designee.
PASSED and ADOPTED this 22nd day of June, 2022.
Vexonica Williams, Mayor
ATTEST:
Joa a Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Burnad - tte ' 1 orris- eeks, P.A.
City Attorney
Moved by: Vice Mayor Taylor
Seconded by: Commissioner Bass
VOTE: 5-0
Commissioner Dominguez YES
Commissioner Bass YES
Commissioner Davis YES
Commissioner Taylor YES
Mayor Williams YES
3
PROJECT AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF
OPA-LOCKA AND
BEA Architects, Inc
THIS PROJECT AGREEMENT (the "Agreement") is made and entered into this
day of , 2022 between the CITY OF OPA-LOCKA, FLORIDA, a Florida
Municipal Corporation with its principal offices located at 780 Fisherman Street, 4th Floor. Opa-
Iocka FL. 33054 (the "City"), and BEA Architects, Inc (the "Consultant"), a Florida corporation
authorized to conduct business in the State of Florida, with principal offices located at 3075 NW
South River Drive. Miami, Florida 33142.
WITNESSED:
WHEREAS, on June 10, 2020, the City approved a pool of Qualified Firms to provide
Architectural and Engineering Consulting Services to the City on an as needed basis pursuant
to RFQ# 20-0324200 Library of Miscellaneous Professional Consultants; and
WHEREAS, the Consultant is a member of the pool under the subcategory of Civil
Engineering, Landscape Architectural, Structural Engineering and Traffic Engineering Services
and has executed a Continuing Services Agreement; and
WHEREAS, the Consultant has been selected by the City to provide Engineering
Consulting Design Services (known as the "Project", the "Services" or the "Scope of Services")
for the Architectural & Engineering Services for the Interim Relocation of the Police Department
to the First Floor of the Municipal Complex.
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein, and the mutual covenants, terms and conditions provided below, the Consultant and the
City agree as follows:
1. CONTRACT DOCUMENTS
The Contract Documents referred to in this Agreement shall be comprised of the
following:
1.1 This Agreement (the "Specific Projects" or "Project Agreement") between
the parties), including any General Terms and Conditions, Supplementary Conditions,
Statement of Work or any other provisions contained within this Agreement;
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1.2 A Scope of Services request completed by the Consultant and
accepted by the City, attached hereto as Exhibit "A"; and
1.3 Any and all applicable addenda, proposals executed and submitted
by the Consultant and accepted by the City, specifications and insurance
certificates; and
1.4 All amendments mutually agreed to after execution of this Agreement.
These Contract Documents comprise the entire agreement for the Services agreed
to herein between the parties and incorporated into and made a part of this
Agreement as if attached to this Agreement or repeated herein. In the event of a
conflict between this Agreement and any other Contract Document(s), this
Agreement shall prevail.
2. THE WORK
Consultant shall furnish all labor, materials and equipment necessary to provide
professional Services as specified in the Scope of Services and accepted by the
City.
3. PERIOD OF SERVICE
The Consultant shall begin work promptly after receipt of a fully executed copy of
this Agreement and a letter of Notice to Proceed from the City and shall complete
the Project within the time mutually agreed upon, as specified in the Scope of
Services request accepted by the City.
4. COMPENSATION
Compensation (the "Contract Sum") for performing the Services related to the
Project shall be the fee of One Hundred Seven Thousand Five Hundred Twenty -
Two Dollars and 30/100 ($107,522.30) specified in the Scope of Services request
accepted by the City.
5. PAYMENTS
5.1 The City shall pay the Contract Sum to the Consultant subject to the
completion of tasks as specified in the Exhibit "A". The City shall pay the Consultant
for work performed subject to the specifications of the job and any additions and
deductions by subsequent change order provided in the Contract Documents: --All
VII, Florida Statutes. The City is under a declared State of Financial Emergency
pursuant to Section 218.503, Florida Statutes. As a result, the parties to this Agreement
acknowledge that all invoices presented for payment shall be reviewed and approved
by the State of Florida prior to payment and that the City is therefore unable to comply
with the Florida Local Government Prompt Payment Act.
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5.2 The Consultant shall provide periodic invoices to the City upon
completion of a substantial amount of Services relating to the Scope of Services
contained within this Agreement. Payment shall be made to the Consultant upon
approval of submitted invoices to the City.
6. TERMINATION
This Agreement may be terminated by the City for convenience upon ninety (90)
calendar days' written notice to the Consultant. In the event of such termination, any
Services performed by the Consultant under this Agreement shall, at the option of the
City, become the City's property, and the Consultant shall be entitled to receive
compensation for any work completed pursuant to this Agreement to the satisfaction
of the City up through the date of termination. Under no circumstances shall City make
payment for Services that have not been performed.
This Agreement may be terminated by either party for cause upon five calendar days'
written notice to the other should such other party fail to perform in accordance with its
material terms through no fault of the party initiating the termination. In the event the
Consultant abandons this Agreement or causes it to be terminated by the City, the
Consultant shall indemnify and save the City harmless against loss pertaining to this
termination. In the event that the Consultant is terminated by the City for cause and it
is subsequently determined by a court of competent jurisdiction that such termination
was without cause, such termination shall thereupon be deemed a termination for
convenience and the provisions in the paragraph above shall apply.
7. DEFAULT:
In the event of a default by Consultant, the default provisions contained in the
Continuing Services Agreement between the parties shall govern.
8. ANTI-LOBBYING/NO CONTINGENT FEE:
The provisions of Section 11 of the Continuing Services Agreement shall apply to this
Agreement.
9. WARRANTIES AND GUARANTEES:
9.1 The Consultant warrants that its Services are to be performed within the
limits prescribed by the City and with the usual thoroughness and competence of the
Consultant's architectural and/or engineering profession.
9.2 The Consultant shall be responsible for technically deficient designs,
reports or studies due to negligent acts, errors or omissions. The Consultant shall, upon
the request of the City, promptly correct or replace all deficient work due to negligent
acts, errors or omissions without cost to the City.
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10. BINDING EFFECT:
This Agreement shall bind and the benefits thereof shall inure to the respective parties
hereto, their legal representatives, executors, administrators, successors and assigns.
11. AMENDMENTS AND MODIFICATION:
No amendments and/or modifications of this Agreement shall be valid unless in
writing and signed by each of the parties to the Agreement.
12. MERGER: AMENDMENT:
This Agreement, including the referenced Contract Documents, and any
attachments, constitute the entire agreement between Consultant and City, and all
negotiations and oral understandings between the parties are merged herein. This
Agreement may be supplemented and/or amended only by a written document
executed by both Consultant and City.
13. NONASSIGNABILITY:
Consultant shall not assign, subcontract or transfer any rights or delegate any
duties arising under this Agreement without prior written consent of the City, which
consent may be withheld by the City in its sole discretion.
14. NOTICES:
Whenever either party desires to give notice to the other, it shall be given by written
notice, sent by certified United States mail, with return receipt requested,
addressed to the party for whom it is intended, at the place last specified, and the
place for giving of notice in compliance with the provisions of this paragraph. For
the present, the parties designate the following as the respective places for giving
of notice, to -wit:
FOR CONSULTANT:
FOR CITY:
WITH COPY TO:
Civil Engineering Services
BEA Architects, Inc
3075 NW South River Dr.
Miami, FL 33142
City of Opa-Locka
Darvin Williams, Interim City Manager
780 Fisherman Street
Opa-Locka, FL 33054
Burnadette Norris -Weeks, P.A.
CityAttorney
401 North Avenue of the Arts
(NW 7th Avenue)
Fort Lauderdale, FL 33311
Telephone: 954-768-9770
Facsimile: 954-768-9790
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15. SEVERABILITY; WAIVER:
Any provision in this Agreement that is prohibited or unenforceable under Florida or
federal law shall be ineffective to the extent of such prohibitions or unenforceability
without invalidating the remaining provisions hereof. Also, the non -enforcement of
any provision by either party to this Agreement shall not constitute a waiver of that
provision nor shall it affect the future enforceability of that provision or the remainder
of this Agreement.
16. Scrutinized Companies
16.1 Contractor certifies that it and its subcontractors are not on the Scrutinized
Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the City may
immediately terminate this Agreement at its sole option if the Contractor or its
subcontractors are found to have submitted a false certification; or if the Contractor,
or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List
or is engaged in the boycott of Israel during the term of the Agreement.
16.2 If this Agreement is for more than one million dollars, the Contractor certifies
that it and its subcontractors are also not on the Scrutinized Companies with Activities
in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List, or engaged with business operations in Cuba or Syria as identified in Section
287.135, F.S. Pursuant to Section 287.135, F.S., the City may immediately terminate
this Agreement at its sole option if the Contractor , its affiliates, or its subcontractors
are found to have submitted a false certification; or if the Contractor, its affiliates, or
its subcontractors are placed on the Scrutinized Companies with Activities in Sudan
List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List, or engaged with business operations in Cuba or Syria during the term of the
Agreement.
16.3 The Contractor agrees to observe the above requirements for applicable
subcontracts entered into for the performance of work under this Agreement.
16.4 As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize
the above -stated contracting prohibitions then they shall become inoperative.
17. OTHER PROVISIONS:
17.1 Titles and paragraph headings are for convenient reference and are not
a part of this Agreement.
17.2 In the event of conflict between the terms of this Agreement and any
terms or conditions contained in any attached or referenced Contract Documents, the
terms in this Agreement shall prevail.
17.3 No waiver or breach of any provision of this Agreement shall constitute
a waiver of any subsequent breach of the same or any other provision, and no waiver
shall be effective unless made in writing.
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17.4 Consultant acknowledges that the public shall have access, at all
reasonable times, to certain documents and information pertaining to City contracts,
pursuant to the provisions of Chapter 119, Florida Statutes. Consultant agrees to
maintain public records in Consultant's possession or control in connection with
Consultant's performance under this Agreement and to provide the public with access
to public records in accordance with the record maintenance, production
and cost requirements set forth in Chapter 119, Florida Statutes, or as otherwise
required by Law. Consultant shall ensure that public records that are exempt or
confidential from public records disclosure requirements are not disclosed except as
authorized by Law, for the duration of this Agreement and following completion of this
Agreement until the records are transferred to the City.
17.5 Unless otherwise provided by Law, any and all reports, surveys, and other
data and documents provided or created in connection with this Agreement are and
shall remain the property of City. Upon completion of this Agreement or in the event
of termination by either party, any reports, photographs, surveys and other data and
documents and all public records prepared by, or in the possession or control of
Consultant, whether finished or unfinished, shall become the property of City and
shall be delivered by Consultant to the City Manager, at no cost to the City, within
seven days of termination of this Agreement. All such records stored electronically
by Consultant shall be delivered to the City in a format that is compatible with the
City's information technology systems. Upon completion or termination of this
Agreement, Consultant shall destroy any and all duplicate public records that are
exempt or confidential and exempt from public records disclosure. Any
compensation due to Consultant shall be withheld until all documents are received
as provided herein. Consultant's failure or refusal to comply with the provisions of
this Section shall result in the immediate termination of this Agreement by the
City.
17.6 Upon request by City's records custodian, provide City with a copy of
requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes, or as otherwise provided by law.
IF CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO CONSULTANT'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT (305) 953-2821, OR BY MAIL:
CITY OF OPA-LOCKA - CITY CLERK'S OFFICE, 780 FISHERMAN STREET,
4TH FLOOR. OPA-LOCKA FL 33054.
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E -VERIFY FORM
Definitions:
"Contractor" means a person or entity that has entered or is attempting to enter into a contract
with a public employer to provide labor, supplies, or services to such employer in exchange
for salary, wages, or other remuneration.
"Subcontractor" means a person or entity that provides labor, supplies, or services to or for a
contractor or another subcontractor in exchange for salary, wages, or other remuneration.
Effective January 1, 2021, public and private employers, contractors and subcontractors will
begin required registration with, and use of the E -verify system in order to verify the work
authorization status of all newly hired employees. Vendor/Consultant/Contractor
acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify
System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties
within Florida during the term of the contract; and
b) All persons (including sub-vendors/subconsultants/subcontractors) assigned by
Vendor/Consultant/Contractor to perform work pursuant to the contract with the
Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of
the U.S. Department of Homeland Security's E -Verify System during the term of the
contract is a condition of the contract with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above -named project, by
entering into this Contract, the Contractor becomes obligated to comply with the provisions of
Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This
includes but is not limited to utilization of the E -Verify System to verify the work authorization
status of all newly hired employees, and requiring all subcontractors to provide an affidavit
attesting that the subcontractor does not employ, contract with, or subcontract with, an
unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of
the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor
knowingly violates the statute, the subcontract must be terminated immediately. If this contract
is terminated for a violation of the statute by the Contractor, the Contractor may not be
awarded a public contract for a period of 1 year after the date of termination.
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IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed by their respective duly authorized representatives the day and year written
below.
FOR CITY:
ATTEST: CITY OF OPA-LOCKA
By:
Joanna Flores, City Clerk Darvin Williams
Interim City Manager
Dated:
Approved as to form and legal sufficiency
for the use of and reliance by the City of
Opa-Locka only:
City Attorney
Burnadette Norris -Weeks, PA
FOR CONSULTANT:
WITNESS: BEA Architects, Inc
By:
Authorized Representative
Print Name Print Name
Date
Corporate Seal:
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EXHIBIT "A"
BEA Architects, Inc Opa-locka Police Station Interior Renovation dated June 1, 2022, to
provide engineering services for the Interim Relocation of the Police Department to the
First Floor of the Municipal Complex located at 780 Fisherman Street. Opa-locka Fl
33054. for the total amount of One Hundred Seven Thousand Five Hundred Twenty -Two
Dollars and 30/100 ($107,522.30)
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City of Opa-locka
Agenda Cover Memo
Department
Director:
Adelina Gross
Department
Director
Signature:
City A
Mna er:
Darvin Williams
CM Signature: �9
''g
Commission
Meeting
Date:
06/22/2022
Item Type:
(EnterXin box)
Resolution
Ordinance
Other
X
Fiscal
Impact:
(EnterXin box)
Yes
No
Ordinance Reading:
(EnterXin box)
1st Reading
2nd Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
X
Funding
Source:
Account#:
(Enter Fund & Dept)
Ex:
See Financial
Impact Section
Advertising Requirement:
(EnterXin box)
Yes
No
X
Contract/P.O.
Required:
(EnterXin box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual, of Life & City
Communication
Area:
I•
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
III
I•
Image •
•
Sponsor
Name
City Manager
Department:
City Manager
Short Title:
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE INTERIM RELOCATION OF
THE POLICE DEPARTMENT TO THE MUNICIPAL COMPLEX FIRST FLOOR
PROJECT No. 2022-01-019
Staff Summary:
A resolution of the City Commission of the City of Opa-Iocka authorizing the City Manager to enter into
an agreement with BEA Architects, Inc for Architectural and Engineering professional services to provide
architectural and engineering services for the interim relocation of the Police Department to the first floor
of the Municipal Complex located at 780 Fisherman Street Opa-Iocka 33054.
The Police Department was relocated to the third floor of the Municipal Complex on September 3rd, 2018,
because their facility was uninhabitable due to water infiltration and mold infestation. Since then, the
department has adapted its standard operations to fit into the Municipal Complex environment; however, it
is understandable that the regular affairs handled by the Police Department are not the best atmosphere for
this location and it might be a detriment for current and future tenants of the upper floors. Therefore, Staff
has identified the project to relocate the Police Station to the first floor of the Municipal Complex as crucial.
This is an interim relocation anticipated to last three to four years until a location for a new police station
can be determined, funding sources can be identified and a new building constructed.
BEA Architects, Inc, is an architectural firm experienced in the development of such facilities and one of the
engineering consulting firms selected in response to the RFQ 20-0324200. The firm was approved by the City
Commission to be part of the City's inventory of licensed Architects and Engineers to provide professional
architectural and engineering services.
The proposed Police Station renovation will include office spaces, a reception area, meeting rooms, a holding room,
an equipment storage room, an evidence room with an independent climate control system, exterior window tints for
security and two independent entrances. The relocated Police Station will control entering and exiting the Municipal
Complex in off -hours, reducing the need for outsourced lobby security to regular work hours. The project is
anticipated to be completed and operational by December, 2022.
The services provided by BEA Architects, Inc. for the interim relocation of the Police Station will include the
following:
Prepare property conditions assessments.
• Study existing architectural, floorplans, mechanical, electrical conditions, and supporting
infrastructure.
• Identify requirements for building modifications, and occupancies of proposed building use.
• Identify code requirements, including utility connections
• Prepare 100% percent construction documents, including project specifications within the drawings
for the bidding and permitting process.
This request is to accept the proposal for the architectural and engineering services for the interim relocation of the
Opa-locka Police Department to 780 Fisherman St. 1' Floor (Municipal Complex) and authorize the use of funding
for the project described as follows:
Architectural Design and Engineering Services $ 107,522.30
Financial Impact
This project, which includes demolition of the former Police Station and the current phase to relocate the
Police Station from the third floor to the first floor of the Municipal Complex, is being financed by a $1.125
million State grant. Demolition and remediation of the former Police Station will cost $303,884, with
$821,116 remaining available
Account
Description
Available
Project
Remaining Balance
44-541838
Police Station
$821,116.00
$107,522.30
$713,593.70
Proposed Action:
Staff recommends the City Commission authorize the City Manager to enter into an agreement with BEA
Architects, Inc for architectural and engineering services for $107,522.30 for the assessment through
development of completed construction documents in connection with the relocation of the Opa-locka
Police Station to the first floor of the Municipal Complex, 780 Fisherman Street.
Attachment:
1. Agenda
2. Proposal provided by BEA Architects, Inc
3. Resolution 20-9767 Accepting BID proposals in response to RFQ 20-0324200
4. Contract Agreement between the City and BEA Architects, Inc
June 01, 2022
Carlos Gonzalez
CIP Project Manager
City of Opa-Iocka
780 Fisherman Street
Opa-Iocka, FL 33054
Re: Opa-Iocka Police Station Interior Renovation
MIL
architects
BEA Architects is pleased to submit the following proposal for Architectural and Engineering Services to prepare
Permit & Bid Documents for interior renovation for future location of the Opa-Iocka Police Station, located on
the first floor at the City of Opa-Iocka Municipal Complex on 780 Fisherman Street, Opa-Iocka, FL 33054.
DESCRIPTION OF SCOPE OF ITEMS:
A. Assessment of Existing Conditions: Perform architectural, FP, and Mechanical, analysis of existing
building conditions. Acquire as -built set of drawings from building department. Area of work is 5,204
sqft
B. Prepare Construction Documents: Prepare permit package including architectural, FP, low voltage, and
MEP engineering documents. Future Police Station renovation shall include office spaces including
reception, meeting rooms, holding room, equipment storage room, evidence room with independent
climate control system, and exterior window tints. Coordination with all agencies having jurisdiction and
coordination with City of Opa-Iocka and Police Department.
C. Assist in Bid Administration: Prepare big package including architectural, FP, low voltage, and MEP
engineering documents, assist with preparing bid requirements, respond to bidders RFI and issue
addendums as needed during bid phase. Coordinate with City of Opa-Iocka and stakeholders to establish
minimum criteria from bidders.
D. Construction Administration: Perform construction administration services, ensuring contractor will
conform to design intents, meet owner expectations, and adhere to city and jurisdictional requirements.
PHASES / SCHEDULE:
1. Phase I (Condition Assessment): Prepare property conditions assessments. Procure as-builts showing
existing conditions. Study existing architectural, FP, and mechanical, electrical conditions, and
supporting infrastructure.
2. Phase II (Due Diligence, Programming & Planning Package): Review site and building documentation
provided by Owner or Building Department. Site visits to collect project data. Prepare Owner project
program and refine for City approval. Identify requirements for building modifications, and occupancies
of proposed building use. Identify code requirements, including utility connections.
3. Phase III (Construction Documents 50%): Prepare schematic drawings for above scope items for Owner
and stakeholders approval prior to starting Construction Documents packages. Establish mechanical,
electrical, FP, and low voltage requirements. Meet with Owner for review and approval.
4. Phase IV (Construction Documents 100%): Upon written Notice to Proceed, prepare 100% percent
construction documents, including project specifications within the drawings for bidding and permitting.
Meet with owner for review and approval.
BEA architects 1 3075 nw south river drive, miami fl 33142 1 www.beai.com
te l : 305.461.2053 ext100 fax: 305.634.0599 1 AA 26001612
5. Phase V (Permitting & Bidding): Submitting drawings for permitting with building
department. Coordination with all Agencies Having Jurisdiction. Respond to building
department comments. Provide drawings for final bid. Collaboration with Owner and
stakeholders, and create final bids tabulation.
/1111
architects
6. Phase VI (Construction Administration & Close-out):
■ Attend pre -bid meeting
■ Attend pre -construction meeting
• Attend Bi-weekly Construction Site Meetings
■ Review and respond to Contractor's RFIs
■ Perform Punch List Review
• Provide Architect's certification of Substantial Completion
• Perform Final Completion review; issue Final Completion Certificate
• Prepare record documentation based on Contractor's mark-ups
• Review Pay Requests
• Review Change Orders
• Assumed Period of Construction: 14 weeks
Estimated Design/Production time period*:
• PHASE I (Cond. Assess.) — 1 weeks
■ PHASE 11 (Due Diligence) — 1 weeks
■ PHASE III (CD 50%) — 3 weeks
■ PHASE IV (CD 100%) — 3 weeks
• PHASE V (Permit & Bid) — 4 weeks
• PHASE VI (Const Admin) — 14 weeks (Approximately)
*Time periods do not include City/Stakeholder review time for each submittal
DESIGN & CONSTRUCTION FEES:
• A/E SERVICES
• 10% DESIGN CONTIGENCY
$ 97,293
$ 9,729.3
REIMBURSABLE EXPENSES & ALLOWANCES:
1. Direct expense $ 500
NOTE: Additional reimbursable expenses other than those stated above are subject
to prior written notice of approval by the City.
TOTAL COST OF PROJECT $107,522.30
EXCLUSIONS:
1. Zoning submittals or interface
2. Permit fees, permit submittal or expediting of permit
3. Geotechnical report
4. Off -site utilities or Off -site utility upgrades
5. Phasing plans or MOT (by Contractor)
6. LEED, FGBC, or other Sustainable Building Certifications
BEA architects 1 3075 nw south river drive, miarni fl 33142 1 www.beai.com
t e l: 305.461.2053 e x t 1 0 0 1 fax: 305.634.0599 1 AA 2 6 0 0 1 6 1 2
7. FFE Design
8. Special Lighting Design
9. Replacement of storefront glazing
10. Plumbing, sewage, drains
11. Structural analysis and calculations
12. Construction Management or role as Owner Representative for General
Contractor purposes.
architects
NOTE: Above fees are LUMP SUM fees to be invoiced monthly or at a rate commensurate with completion of
scope of work items.
Please indicate your acceptance by signing/dating below and remitting by email.
We appreciate the opportunity to continue building our relationship and look forward to collaborating with City
of Opa-locka in realizing this next project. Feel free to contact me at your convenience if you have any
comments of questions.
Sincerely,
Adrian Price, RA NCARB
Vice -President
BEA architects, Inc.
City of Opa-Iocka
Accepted by:
Print Name:
Title:
Date: / /
BEA architects I 3075 nw south river drive, miami fl 33142 I www.beai.com
t e I: 3 0 5. 4 6 1. 2 0 5 3 e x t 1 0 0 1 fax: 305.634.0599 1 A A 2 6 0 0 1 6 1 2