HomeMy Public PortalAbout22-9993 - Agreement with SSN Engineering for fencing and entry gate at Segal ParkSponsored by: City Manager
RESOLUTION NO. 22-9993
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, AUTHORIZING THE INTERIM CITY
MANAGER TO ENTER INTO AN AGREEMENT WITH SSN
ENGINEERING, LLC. FOR CONTINUING PROFESSIONAL
ARCHITECTURAL AND ENGINEERING CONSULTING
SERVICES FOR ENGINEERING AND DESIGN SERVICES FOR
THE CONSTRUCTION AND INSTALLATION OF AN 8 -FOOT
WROUGHT IRON (STEEL) FENCING AND ENTRY GATE
SYSTEM FOR SEGAL PARK, IN AN AMOUNT OF NINETY-FIVE
THOUSAND DOLLARS ($95,000.00); FURTHER AUTHORIZING A
TEN PERCENT (10%) PROJECT CONTINGENCY BUDGET OF
NINE THOUSAND, FIVE HUNDRED DOLLARS ($9,500.00);
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Opa-Locka ("City") is in need of construction and
installation of an 8 -foot wrought iron fencing and entry gate system for Segal Park, as
well as the removal and disposal of an existing chain link fence at the park location; and
WHEREAS, the City of Opa-Locka ("City") generally seeks to enhance its Park
facilities by adding beautification and more safety measures for City parks. This will
allow City park visitors to play, practice, and enjoy themselves in a safer and more secure
environment. The enhancements will also decrease potential vandalization of park
equipment; and
WHEREAS, on June 10, 2020, the City Commission of the City of Opa-Locka
("Commission") accepted bid proposals from several firms for continuing professional
architectural and engineering consulting services pursuant to RFQ No. 20-0324200. The
Commission further authorized the then City Manager to enter into multiple agreements
for architectural and engineering consulting services as provided therein; and
WHEREAS, more specifically, the City Commission approved entering into an
agreement with SSN Engineering, LLC. for utilities engineering services; and
WHEREAS, the City desires to enter into an agreement with SSN Engineering,
LLC., Inc., attached hereto as Exhibit "A", pursuant to the proposal attached hereto as
Exhibit "B", for the construction and installation of an 8 -foot wrought iron fencing and
entry gate system for Segal Park, within the City, as well as the removal and disposal of
the existing chain link fence, in an amount of Ninety -Five Thousand Dollars ($95,000.00),
in addition to a ten percent contingency budget of Nine Thousand, Five Hundred Dollars
($9,500.00) for additional minor services which may arise; and
Resolution No. 22-9993
WHEREAS, the proposal from SSN Engineering, LLC states that the fencing
is intended to be steel fencing; and
WHEREAS, the City Commission finds that it is in the best interest of the City and
its residents to enter into an agreement with SSN Engineering, LLC. for continuing
professional architectural and engineering consulting services as set forth herein.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
Section 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby authorizes the City Manager to
enter into an agreement with SSN Engineering, LLC., attached hereto as Exhibit "A"
and pursuant to the proposal attached hereto as Exhibit "B", for continuing
professional architectural and engineering services for the construction and
installation of an 8 -foot wrought iron fencing (steel) and entry gate system for Segal
Park, within the City, as well as the removal and disposal of the existing chain link
fence, in an amount of Ninety -Five Thousand Dollars ($95,000.00), with a
contingency budget of Nine Thousand, Five Hundred Dollars ($9,500.00).
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, following review by the City Attorney and without need of public hearing, by
filing a corrected copy of same with the City Clerk.
Section 4. EFFECTIVE DATE.
This Resolution shall be effective immediately upon adoption hereof and approval by the
Governor of the State of Florida or Governor's designee.
PASSED and ADOPTED this 22nd day of June, 2022.
eronica J. Wil'i: s, Mayor
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Resolution No. 22-9993
Attest:
Approved as to Form And
Legal Sufficiency:
Flores, City Clerk Burn ette Norri-Weeks, P.A.
City Attorney
Moved by: Commissioner Davis
Seconded by: Commissioner Dominguez
VOTE: 5-0
Commissioner Dominguez YES
Commissioner Bass YES
Commissioner Davis YES
Commissioner Taylor YES
Mayor Williams YES
3
City of Opa-locka
Agenda Cover Memo
Department
Director:
Department
Director
Signature:
City
Manager:
Darvin Williams
CM Signature:
2te.„....,6„,_____
Ordinance
Other
Commission
Meeting
Date:
06/22/2022
Item Type:
(EnterXin box)
Resolution
X
Fiscal
Impact:
(EnterXinbox)
Yes
No
Ordinance Reading:
(EnterXin box)
1st Reading
2nd Reading
X
Public Hearing:
(EnterXin box)
Yes
No
Yes
No
X
X
Funding
Source:
Account# :
(Enter Fund & Dept)
Ex:
See Financial
Impact Section
Advertising Requirement:
(Enter X in box)
Yes
No
X
Contract/P.O.
Required:
(EnterXin box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City
Communication
Area:
Strategic Plan Obj./Strategy:
(list the specifcobjective/strategy this
item will address)
X
I.
IN
ow
0
Image
IN
Sponsor
Name
City Manager
Department:
City Manager
Short Title:
ARCHITECTURAL AND ENGINEERING SERVICES FOR THE INSTALLATION OF
NEW FENCING AND GATE SYSTEM FOR SEGAL PARK
PROJECT No. 2022-04-018
Staff Summary:
Approval is requested from the City Commission to authorize the City Manager to enter into an agreement
with SSN Engineering, LLC to provide construction and installation services for an 8 -foot wrought iron fencing
and entry gate system for Segal Park as well as removal and disposal of existing chain -link fence.
This project will enhance this facility by adding beautification and increased safety. Visitors will be able to
play, practice, and enjoy a safer and secure place, and this improvement will limit future vandalization of park
equipment.
SSN Engineering, LLC, was one of the engineering consulting firms selected through RFQ 20-0324200 and
approved by the City Commission to be part of the City's inventory of licensed Architects and Engineers to
provide professional architectural and engineering services.
Financial Impact
The SSN Engineering, LLC proposal for construction and installation of the Segal Park fence and entry gate
system is $95,000. In addition, staff recommends establishment of a 10% contingency ($9,500) to address
minor issues which may arise.
Account
Description
Available
Project
Remaining
Balance
72-572630
Improvements Other Than
Buildings
$197,988
$104,500
$93,488
Proposed Action:
Staff recommends the City Commission authorize the City Manager to enter into a contract with SSN
Engineering, LLC for $95,000 to construct and install a gate and fence system for Segal Park and further
authorize the establishment of a $9,500 contingency to be available for minor issues which may arise.
Attachment:
1. Agenda
2. Proposal provided by SSN Engineering, LLC
3. Resolution # 20-9767, accepting BID proposal for continuing professional architectural and
engineering consulting services pursuant to RFQ 20-0324200
4. Contract Agreement between SSN Engineering, LLC and the City
EN��NEER�NC3
SSN ENGINEERING, I.I.0
13899 Biscayne Blvd., Suite 310
North Miami Beach, Florida 33181
Ph: (305) 4404334 1 Web: www.ssnengineering.com
June 1, 2022
Adelina Gross
City of Opa-locka
Operations Manager
Public Works & Utilities Department
12950 Lejeune (N.W. 42nd Ave)
Opa-Locka, Florida 33054
RE: CITY OF OPA-LOCKA FENCING PROPOSAL FOR SEGAL PARK (WITH BACK SIDE FENCE
AND GATE)
Dear Gross:
SSN Engineering, Inc ("SSN") is pleased to submit this letter of agreement (the "Agreement") to the
City of Opa-Locka ("Client") for the construction of a new fence around the Segal Park. The proposed
lump sum price proposal will be provided in accordance with the terms and conditions set forth
herein.
PROJECT UNDERSTANDING
We understand that the City of Opa-Locka needs to build a steel fence around Segal Park.
SCOPE OF SERVICES
SSN Engineering will hire a contractor to build the fence under SSN Engineering's direct supervision.
PROJECT APPROACH
SSN Engineering will manage the assigned projects and tasks, carefully control costs and resources,
and complete the project work on schedule.
To ensure the project remains on schedule, the following project management activities will be
performed:
MEETING WITH CITY STAFF
• Review scope of services with City staff and review layout of the fence and progress of the
project.
• Make sure all existing chain link fences mentioned in the layout have been removed and
disposed of.
• Make access door has been placed in proper locations.
SCHEDULE
We will provide our services in an expeditious and orderly manner to meet the schedule mutually
developed by the Client and Consultant for the various elements of the project.
FEE AND BILLING
TOTAL LUMP SUM FEE FOR SSN ENGINEERING $95,00.00
VALIDATE TIME FOR THIS PRICE PROPOSAL 30 days (06/30/2022)
If you concur with the foregoing and wish to direct us to proceed with the services, please execute
the enclosed copy of this letter agreement in the space provided and return the same to the
undersigned. We appreciate this opportunity to submit this letter of agreement. Please contact me at
(954) 326-8295 if you have any questions.
Sincerely,
SSN ENGINEERING, LLC CITY OF OPA-LOCKA
MD SHAHINUR RAHMAN
ADELINA GROSS, Operations Manager
Agreed to this day of , 2022.
PROJECT AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF
OPA-LOCKA AND
SSN ENGINEERING, LLC
THIS PROJECT AGREEMENT (the "Agreement") is made and entered into this
day of , 2022 between the CITY OF OPA-LOCKA, FLORIDA,
a Florida Municipal Corporation with its principal offices located at 780 Fisherman Street, 4th
Floor. Opa-locka FL. 33054 (the "City"), and SSN ENGINEERING LLC (the "Consultant"), a
Florida corporation authorized to conduct business in the State of Florida, with principal offices
located at 3500 N. State Road 7, Suite 213-4. Lauderdale Lakes, FL 33319.
WITNESSED:
WHEREAS, on June 10, 2020, the City approved a pool of Qualified Firms to provide
Architectural and Engineering Consulting Services to the City on an as needed basis pursuant
to RFQ# 20-0324200 Library of Miscellaneous Professional Consultants; and
WHEREAS, the Consultant is a member of the pool under the subcategory of Civil
Engineering, Landscape Architectural, Structural Engineering and Traffic Engineering Services
and has executed a Continuing Services Agreement; and
WHEREAS, the Consultant has been selected by the City to provide Architectural and
Engineering consulting services (known as the "Project", the "Services" or the "Scope of
Services") for the construction and installation of new fencing and gate system for Segal Park.
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein, and the mutual covenants, terms and conditions provided below, the Consultant and the
City agree as follows:
1. CONTRACT DOCUMENTS
The Contract Documents referred to in this Agreement shall be comprised of the
following:
1.1 This Agreement (the "Specific Projects" or "Project Agreement") between
the parties), including any General Terms and Conditions, Supplementary Conditions,
Statement of Work or any other provisions contained within this Agreement;
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1.2 A Scope of Services request completed by the Consultant and
accepted by the City, attached hereto as Attachment "A"; and
1.3 Any and all applicable addenda, proposals executed and submitted
by the Consultant and accepted by the City, specifications and insurance
certificates; and
1.4 All amendments mutually agreed to after execution of this Agreement.
These Contract Documents comprise the entire agreement for the Services agreed
to herein between the parties, and incorporated into and made a part of this
Agreement as if attached to this Agreement or repeated herein. In the event of a
conflict between this Agreement and any other Contract Document(s), this
Agreement shall prevail.
2. THE WORK
Consultant shall furnish all labor, materials and equipment necessary to provide
professional Services as specified in the Scope of Services and accepted by the
City.
3. PERIOD OF SERVICE
The Consultant shall begin work promptly after receipt of a fully executed copy of
this Agreement and a letter of Notice to Proceed from the City and shall complete
the Project within the time mutually agreed upon, as specified in the Scope of
Services request accepted by the City.
4. COMPENSATION
Compensation (the "Contract Sum") for performing the Services related to the
Project shall be the fee of Ninety -Five Thousand Dollars ($95,000.00) specified
in the Scope of Services request accepted by the City.
5. PAYMENTS
5.1 The City shall pay the Contract Sum to the Consultant subject to the
completion of tasks as specified in the Attachment "A". The City shall pay the
Consultant for work performed subject to the specifications of the job and any
additions and deductions by subsequent change order provided in the Contract
Documents. All payments shall be governed by the Florida Prompt Payment Act,
Chapter 218, Part VII, Florida Statutes.
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5.2 The Consultant shall provide periodic invoices to the City upon
completion of a substantial amount of Services relating to the Scope of Services
contained within this Agreement. Payment shall be made to the Consultant upon
approval of submitted invoices to the City.
6. TERMINATION
This Agreement may be terminated by the City for convenience upon ninety (90)
calendar days' written notice to the Consultant. In the event of such termination, any
Services performed by the Consultant under the this Agreement shall, at the option of
the City, become the City's property, and the Consultant shall be entitled to receive
compensation for any work completed pursuant to this Agreement to the satisfaction
of the City up through the date of termination. Under no circumstances shall City make
payment for Services that have not been performed.
This Agreement may be terminated by either party for cause upon five calendar days'
written notice to the other should such other party fail to perform in accordance with its
material terms through no fault of the party initiating the termination. In the event the
Consultant abandons this Agreement or causes it to be terminated by the City, the
Consultant shall indemnify and save the City harmless against loss pertaining to this
termination. In the event that the Consultant is terminated by the City for cause and it
is subsequently determined by a court of competent jurisdiction that such termination
was without cause, such termination shall thereupon be deemed a termination for
convenience and the provisions in the paragraph above shall apply.
7. DEFAULT:
In the event of a default by Consultant, the default provisions contained in the
Continuing Services Agreement between the parties shall govern.
8. ANTI-LOBBYING/NO CONTINGENT FEE:
The provisions of Section 11 of the Continuing Services Agreement shall apply to this
Agreement.
9. WARRANTIES AND GUARANTEES:
9.1 The Consultant warrants that its Services are to be performed within the
limits prescribed by the City and with the usual thoroughness and competence of the
Consultant's architectural and/or engineering profession.
9.2 The Consultant shall be responsible for technically deficient designs,
reports or studies due to negligent acts, errors or omissions. The Consultant shall, upon
the request of the City, promptly correct or replace all deficient work due to negligent
acts, errors or omissions without cost to the City.
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10. BINDING EFFECT:
This Agreement shall bind and the benefits thereof shall inure to the respective parties
hereto, their legal representatives, executors, administrators, successors and assigns.
11. AMENDMENTS AND MODIFICATION:
No amendments and/or modifications of this Agreement shall be valid unless in
writing and signed by each of the parties to the Agreement.
12. MERGER: AMENDMENT:
This Agreement, including the referenced Contract Documents, and any
attachments, constitute the entire agreement between Consultant and City, and all
negotiations and oral understandings between the parties are merged herein. This
Agreement may be supplemented and/or amended only by a written document
executed by both Consultant and City.
13. NONASSIGNABILITY:
Consultant shall not assign, subcontract or transfer any rights or delegate any
duties arising under this Agreement without prior written consent of the City, which
consent may be withheld by the City in its sole discretion.
14. NOTICES:
Whenever either party desires to give notice to the other, it shall be given by written
notice, sent by certified United States mail, with return receipt requested,
addressed to the party for whom it is intended, at the place last specified, and the
place for giving of notice in compliance with the provisions of this paragraph. For
the present, the parties designate the following as the respective places for giving
of notice, to -wit:
FOR CONSULTANT:
FOR CITY:
WITH COPY TO:
SSN Engineering, LLC
3500 N State Road 7
Suite 213-4
Lauderdale Lakes, FL 33319
City of Opa-Locka
Darvin Williams, Interim City Manager
780 Fisherman Street
Opa-Locka, FL 33054
Burnadette Norris -Weeks, P.A.
City Attorney
401 North Avenue of the Arts
(NW 7th Avenue)
Fort Lauderdale, FL 33311
Telephone: 954-768-9770
Facsimile: 954-768-9790
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15. SEVERABILITY; WAIVER:
Any provision in this Agreement that is prohibited or unenforceable under Florida or
federal law shall be ineffective to the extent of such prohibitions or unenforceability
without invalidating the remaining provisions hereof. Also, the non -enforcement of
any provision by either party to this Agreement shall not constitute a waiver of that
provision nor shall it affect the future enforceability of that provision or the remainder
of this Agreement.
16. SCRUTINIZED COMPANIES
16.1 Contractor certifies that it and its subcontractors are not on the Scrutinized
Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the City may
immediately terminate this Agreement at its sole option if the Contractor or its
subcontractors are found to have submitted a false certification; or if the Contractor,
or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List
or is engaged in the boycott of Israel during the term of the Agreement.
16.2 If this Agreement is for more than one million dollars, the Contractor certifies
that it and its subcontractors are also not on the Scrutinized Companies with Activities
in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List, or engaged with business operations in Cuba or Syria as identified in Section
287.135, F.S. Pursuant to Section 287.135, F.S., the City may immediately terminate
this Agreement at its sole option if the Contractor , its affiliates, or its subcontractors
are found to have submitted a false certification; or if the Contractor, its affiliates, or
its subcontractors are placed on the Scrutinized Companies with Activities in Sudan
List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List, or engaged with business operations in Cuba or Syria during the term of the
Agreement.
16.3 The Contractor agrees to observe the above requirements for applicable
subcontracts entered into for the performance of work under this Agreement.
16.4 As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize
the above -stated contracting prohibitions then they shall become inoperative.
17. OTHER PROVISIONS:
17.1 Titles and paragraph headings are for convenient reference and are not
a part of this Agreement.
17.2 In the event of conflict between the terms of this Agreement and any
terms or conditions contained in any attached or referenced Contract Documents, the
terms in this Agreement shall prevail.
17.3 No waiver or breach of any provision of this Agreement shall constitute
a waiver of any subsequent breach of the same or any other provision, and no waiver
shall be effective unless made in writing.
17.4 Consultant acknowledges that the public shall have access, at all
reasonable times, to certain documents and information pertaining to City contracts,
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pursuant to the provisions of Chapter 119, Florida Statutes. Consultant agrees to
maintain public records in Consultant's possession or control in connection with
Consultant's performance under this Agreement and to provide the public with access
to public records in accordance with the record maintenance, production
and cost requirements set forth in Chapter 119, Florida Statutes, or as otherwise
required by Law. Consultant shall ensure that public records that are exempt or
confidential from public records disclosure requirements are not disclosed except as
authorized by Law, for the duration of this Agreement and following completion of this
Agreement until the records are transferred to the City.
17.5 Unless otherwise provided by Law, any and all reports, surveys, and other
data and documents provided or created in connection with this Agreement are and
shall remain the property of City. Upon completion of this Agreement or in the event
of termination by either party, any reports, photographs, surveys and other data and
documents and all public records prepared by, or in the possession or control of
Consultant, whether finished or unfinished, shall become the property of City and
shall be delivered by Consultant to the City Manager, at no cost to the City, within
seven days of termination of this Agreement. All such records stored electronically
by Consultant shall be delivered to the City in a format that is compatible with the
City's information technology systems. Upon completion or termination of this
Agreement, Consultant shall destroy any and all duplicate public records that are
exempt or confidential and exempt from public records disclosure. Any
compensation due to Consultant shall be withheld until all documents are received
as provided herein. Consultant's failure or refusal to comply with the provisions of
this Section shall result in the immediate termination of this Agreement by the
City.
17.6 Upon request by City's records custodian, provide City with a copy of
requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes, or as otherwise provided by law.
IF CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO CONSULTANT'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT (305) 953-2821, OR BY MAIL:
CITY OF OPA-LOCKA - CITY CLERK'S OFFICE, 780 FISHERMAN STREET,
4TH FLOOR. OPA-LOCKA FL 33054.
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18. E -VERIFY FORM:
Definitions:
"Contractor" means a person or entity that has entered or is attempting to enter into
a contract with a public employer to provide labor, supplies, or services to such
employer in exchange for salary, wages, or other remuneration.
"Subcontractor" means a person or entity that provides labor, supplies, or services to
or for a contractor or another subcontractor in exchange for salary, wages, or other
remuneration.
Effective January 1, 2021, public and private employers, contractors and
subcontractors will begin required registration with, and use of the E -verify system in
order to verify the work authorization status of all newly hired employees.
Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E -Verify System to verify the employment
eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform
employment duties within Florida during the term of the contract; and
b) All persons (including sub-vendors/subconsultants/subcontractors)
assigned by Vendor/Consultant/Contractor to perform work pursuant to the
contract with the Department. The Vendor/Consultant/Contractor
acknowledges and agrees that use of the U.S. Department of Homeland
Security's E -Verify System during the term of the contract is a condition of
the contract with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above -named project,
by entering into this Contract, the Contractor becomes obligated to comply with the
provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from
time to time. This includes but is not limited to utilization of the E -Verify System to
verify the work authorization status of all newly hired employees, and requiring all
subcontractors to provide an affidavit attesting that the subcontractor does not
employ, contract with, or subcontract with, an unauthorized alien. The contractor shall
maintain a copy of such affidavit for the duration of the contract. Failure to comply
will lead to termination of this Contract, or if a subcontractor knowingly violates the
statute, the subcontract must be terminated immediately. If this contract is terminated
for a violation of the statute by the Contractor, the Contractor may not be awarded a
public contract for a period of 1 year after the date of termination.
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IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed by their respective duly authorized representatives the day and year written
below.
FOR CITY:
ATTEST: CITY OF OPA-LOCKA
By:
Joanna Flores, City Clerk Darvin Williams
Interim City Manager
Dated:
Approved as to form and legal sufficiency
for the use of and reliance by the City of
Opa-Locka only:
City Attorney
Burnadette Norris -Weeks, PA
FOR CONSULTANT:
WITNESS: SSN ENGINEERING, LLC
By:
Authorized Representative
Print Name Print Name
Date
Corporate Seal:
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ATTACHMENT "A"
Consultant's Scope of Services and Fee Proposal dated May 30, 2022 to provide
Architectural and Engineering consulting services required for the construction and installation
of new fencing and gate system for Segal Park for the amount of Ninety -Five Thousand and
00/100 ($95,000.00)
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