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Home My Public Portal Aboutr 16-107nvintitin of ilp �Bjno tgt� Df (Flarlinvi, �q_ j- No. 16 -107 Dale of Adoption Jum 2, 2 016 AUTHORIZING A PROFESSIONAL SERVICES CONTRACT FOR ARCHITECTURAL SERVICES WITH POTTER ARCHITECTS — FEASIBILITY STUDY FOR CARTERET MARINA YACHT CLUB BUILDING WHEREAS, the Borough of Carteret is in need of specialized architectural services in connection with the feasibility study for the Carteret Marina Yacht Club Building; and WHEREAS, Potter Architects, 410 Colonial Avenue, Union, New Jersey 07083, possesses the requisite experience and expertise to provide said services; and WHEREAS, Potter Architects has submitted a proposal to provide said services at a total_ cost not to exceed $27,850.00; and WHEREAS, the Mayor mid Council have reviewed said proposal; and WHEREAS, the Chief Financial Officer certifies that funds are or will be available for said purpose. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Carteret, County of Middlesex, State of New Jersey, as follows: 1. The proposal of Potter Architects for specialized architectural services in connection with the feasibility study for the Carteret Marina Yacht Club Building at a total cost not to exceed $27,850.00 is hereby approved. 2. Annexed hereto is a copy of said proposal. 3. This action is approved as an award of a professional services contract pursuant to N.J.S.A. 40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Adopted this 2 " day of June, 2016 and certified as a true copy of the original on June 3, 2016. KATHLEEN M. BARNEY Municipal Clerk RECORD OF COUNCIL VOTE X X - Indicate Vote An - Absent NV - Not Voting XOR Indicates Vote to Overtnle VCto Adopted at a meeting of the Municipal Council ,JIM 2 2016 Potter Architects Architecture and Planning L.L.C. 410 Colonial Avenue • Union, NJ 07083 -7347 Registered Architects Licensed Professional Planners ]IEAI6EROF XNIERK', N LWITU'rR Oh ARCnrFEM NE\Y,UFR ANT) SUBURBAN CIL PTER NATIONALCOUN.M, OF ARCIOTRCTURAL RED. ROARUS &O.Cl UiTERNATION U, RED. NJ,, v, PA,C Established 1932 May 6, 2016 Mr. John DuPont, P.E. Carteret Borough Engineering Dept. 61 Cooke Ave. Carteret, NJ 07008 Proposal No. P2016042 Feasibility Study - New Carteret Marina Yacht Club Building Industrial Avenue Carteret, NJ Dear John: `U It was a pleasure meeting with you to discuss the proposed Feasibility Study for New Carteret Marina - Yacht Club Building located at Industrial Avenue, Carteret, NJ. Please find two copies of Proposal No. P2016042 enclosed for your review. The scope of architectural services we will provide is divided into various phases. Please refer to the enclosed 'Project Program Description ", "Estimated Fee Schedule" and "Attachments" to obtain a breakdown of these services and their associated fees. If this proposed agreement meets with your approval, please sign both copies and return one copy for our records. This signed proposal will serve as our contractual agreement. We look forward to providing the architectural services you require and will begin upon receipt of a signed proposal. If you have any questions please do not hesitate to contact me. Thank you. Sincerely, Thomas R. Potter for Potter Architects Signature Name (P&n Mr. John DuPont, P.E. TAB lanno Boro Engineer Date R'nml poltcn'rtlputlerarchitects.com (908) 686 -2547 Fax (908) 686.8430 Potter Architects Architecture and Planning L.L.C. 410 Colonial Avcnuc • Union, NJ 07083 -7347 Registered Architects Licensed Professional Planners Established 1932 Project Program Description Feasibility Study - New Carteret Marina Yacht Club Building Industrial Avenue Carteret, NJ Proposal No. P2016042 May 06, 2016 FEASIBILITY STUDY SCOPE OF WORK: It is our understanding that the Borough of Carteret wishes for our firm to perform a Feasibility Study for the construction of the new Carteret Marina - Yacht Club Building, located at Industrial Avenue in Carteret. The site is currently owned by the Borough and is part of the newly approved Carteret Marina. The site is adjacent to the recently constructed NJ State Police Marine Barracks. The general focus of this Feasibility Study includes the following conceptual considerations: • The building is to be 2 stories, with a wrap around covered walkway and views to the waterfront/marina. • The building is to contain Carteret Marina office, banquet/rental hall for 60 -100 people, bar - lounge -cafe, kitchen, toilet/locker /shower facilities, bait/tackle/boating supplies shop, local Port Authority office, marina operator office, harbor master office, conference room, and an exterior pool and pool deck. • The building is to be approximately 5500 SF per floor, for a total of 11,000 SF. • Create an inviting and functional architectural design concept for the location (up to 2 design studies) • Create conceptual architectural plans. • Create conceptual architectural elevations. • Evaluate the building envelope for Structural design concept in conjunction with architecture concept. (consultation with a Structural PE is included). * Evaluate the building for Mechanical (HVAC) design concept in conjunction with architecture concept (consultation with a Mechanical PE is included). • ADA accessibility considerations are included. • Assist in preparation of conceptual project budget, working with Borough Development Team. This includes Cooke Avenue Developers, acting as Borough Developer. * Assist in preparation of conceptual time line for project implementation., again working with Borough Development Team. * Attend meetings with the Borough Development Team. The Borough intends to approve a schematic concept plan, budget and time line, and then award the design work for preliminary plans, construction documents, bidding, and construction administration phases at a later date. The Borough of Carteret will approve the above Project Program, including SF requirements and spaces to be included. CME will be providing all survey, geotechnical, and civil design work. We will assist CME in preparation of their civil design work, by providing architectural site sketches. There is no set timeline for this project; There is no set budget for this project. The contact for this project will be Mr. John DuPont, P.E., Borough Engineer. MENDIEROF NIEIUC'AR INSTRUTE OF ARCnnEOrs NeR4WK AND SUBURBAN CILVTER N.ITION,IL COUNCB, OP UiCR1TECT UA,II. RN,O. BOARDS B.O.ca. INTERNSOONAL REC. N.1, m•, PA. CT poticr: t)pottcrm'chitccts.cunt (908) 686 -25 Fax (908) 686 -8430 Potter Architects Architecture and Planning L.L.C. 410 Colonial Avenue - Union, NJ 07083 -7347 MEMBER OF A.IIERICAN LYSTIFUTF. OFARCIUTECTS NEIYARK AND SUDIM-Ui ULMER NAPONA. COUNCII, OF.MtCiill'ECTURAL REG. BOARDS B.O.C.A. INTERNATIONAL REC. NJ, NY, FA, C Registered Architects Licensed Professional Planners Established 1932 Hourly Compensation Rates Feasibility Study - New Carteret Marina Yacht Club Building Industrial Avenue Carteret, NJ Proposal No. P2016042 May 06, 2016 Principal /Partner $225.00 /Hr. Project Manager /Associate $190.00 /Hr. Project Architect $155.00 /Hr. Staff Architect $145.00 /Hr. Intern Architect $135.00 /Hr. Interior Designer $125.00 /Hr. Draftsperson (Level II) $125.00 /Hr. Draftsperson (Level 1) $110.00 /Hr. Administrative /Clerical $80.00 /Hr. Non technical Staff $65.00 /Hr. Requests for services that require personnel to provide overtime will be established prior to performing the work. Hourly compensation rates for services that require personnel to work overtime shall be 1.5 times the compensation rates listed above. potter ?A pot Ierarchitecls.com (908) 686 -25.17 Fax (908) 686 -8430 Potter Architects Architecture and Planning L.L.C. 410 Colonial Avenue • Union, NJ 07083 -7347 Registered Architects Licensed Professional Planners Estimated Fee Schedule Feasibility Study - New Carteret Marina Yacht Club Building Industrial Avenue Carteret, NJ Proposal No. P2016042 May 06, 2016 Established 1932 Predesign /Schematic Design Services 100.00% $27,850.( Development of project and building program with Owner; Create design concepts; Create conceptual architectural plans; Create conceptual architectural elevations; Evaluate Structural design concept; Evaluate Mechanical (HVAC) design concept; Evaluate ADA accessibility considerations; Assist in preparation of conceptual project budget; Assist in preparation of conceptual time line; provide (1) exterior rendering of concept. Estimated Professional Services Total 100.00% $27,850.00 The compensation schedule establishes a maximum fixed fee for each phase of the project. Compensation for services shall not exceed the stipulated sum unless agreed upon in advance by both parties (see schedule for breakdown). Stipulated fees shall be valid for not more than 90 days from the date noted unless an agreement is reached. MEMBER OF . WWC6N INSrrI UYE OF ARCHITECTS NEr". 0M SUBURHAN CILWTFR SATioSN" .COUFC'ILOFARCHUECTUR,U G. 110,UF S &O.0 -t INr ERNATIONAL REG. NJ, NY, 1'.1, cr p ritch`re?poltcrarchitcetx.cnm (908) 686 -2547 Fax (408) 686.8430 NIIDOLESX COUNTY OFFICE OF $AffffY- 7 l9. PAW-f i`nc MxiiciFa.J. Clerk 67 GOOXE" JAYENVi CARTEJ,ET, MEW J -ERSEY 07005 Date: %y 25, 2016 a, To: Patrick J. DeBlasio, Treasurer Borough of Carteret REQUEST FOR CERTIFICATION OF AVAILABLE FUNDS:�SI`. ` For: Potter Archit ects, Re. Architec Services, Re: Feasibility Sticiy for Carteret Name of Account a / AMOUNT TO BE ENCUMBERED: Not to Exceed KATHLEEN M.BARNE Municipal Clerk CERTIFICATION OF AVAILABILITY OF FUNDS I, Treasurer of the Borough of Carteret, do hereby certify that there are sufficient funds available in the current budget to enable the Municipal Council to authorize the entering into a contract between the Borough of Carteret and: The funds available for this contract are in the Budget, in the account of: 6. In the amount of }'S7 By this certification, I have hereby encumbered the above named account for the amount of the contract f . PATRICkJ. DEBLASIO, Treasurer Date: AFFIDAVIT OF PUBLICATION The following is a true copy of an Ordinance or Resolution of the Borough of Carteret that has appeared in the Home News Tribune, a newspaper which is printed in Freehold, New Jersey and published in Neptune, in said County and State and of general circulation in said county. One (1) time(s), once in each issue as follows: Julv 19 2016 BOROUGH OF CARTERET NOTICE OF CONTRACT AWARDED' The Borough Of Carteret has awardeda contract without con live' bidding'as aprofessional service pursuant to N:15.A. 40A (1) (a). This contract and the resolution authorizing it are avail for public Inspection in the office of the Municipal Clerk. This action Is approved as an award of Professional Services: tract pursuant to N.LS:A:40Aa1 5(1)(a) in accordance with the Borough's Fair Open Process as authorized bylaw. Awarded to: Potter Architects ' Services: Architectural Services, Re: Feasibility Study For Car Marina Yacht Building !: Resolution: #16-107 - Cost: Total Cost Not to Exceed $27,850.00 KATHLEEN BARNEY ,f Munic I , Notary Public of NeMAIRRA NOTARY PUBLIC MM STA'IE OF NEW JERSEY Sworn and subsc ° UTUW Y2,2°zl me this day Kathleen M. Barney,(MMC Municipal Clerk Ad Number: 0001938819 Run Dates: 07/19/16 BOROUGH OF CARTERET Oi'.q, NOTICE OF CONTRACT AWARDED The Borough of Carteret has awarded a contract without competi- tive bidding as a professional service pursuant to N.J.S.A. 40A:11 -5 jut (1) (a). This contract and the resolution authorizing it are available for public inspection in the office of the Municipal Clerk. This action is approved as an award of Professional Services Con- tract pursuant to N.J.S.A.40A:11- 5(1)(a) in accordance with the Borough's Fair and Open Process as authorized by law. Awarded to: Potter Architects Services: Architectural Services, Re: Feasibility Study For Carteret Marina Yacht Building Resolution: #16 -107 Cost: Total Cost Not to Exceed $27,850.00 KATHLEEN M. BARNEY, MMC Municipal Clerk ($22.88) " 001438819 -01