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HomeMy Public PortalAbout01-03-1980 • . / • CORRECTED BOARD OF PUBLIC WORKS AND SAFETY OF THE CITY OF RICHMOND, INDIANA, JANUARY 3, 1980 . 1 The Board of Public Works and Safety of the City of Richmond, Indiana, met 2 in regular session January 3, 1980 at the hour of 9:00 a.m. in the Municipal 3 Building in said City. Mr. Meredith presided with Mr. Anderson and Mr. Webb 4 present. The following business was had; to-wit: 5 • 6 Mr. Webb moved to approve.the minutes of the previous meeting as prepared, III 7 seconded by Mr. Anderson and on unanimous voice vote the motion was carried. 8 9 Mr. Meredith announced the election of a President of the Board for the year 10 1980 is in order. Mr. Webb moved that Don Meredith continue as President, 11 seconded by Mr. Anderson and on unanimous voice vote the motion was carried. 12 13 Mr. Anderson read a Resolution recognizing Mr. Meredith for his strong and 14 able leadership, which he requested be attached hereto and made a part hereof. 15 . 16 Mr. Webb moved Don Meredith be the official representative of the Board of . 17 Works to the Plan Commission, seconded by Mr. Anderson. The motion carried 18 with Mr. Meredith voting no. 19 20 Mr. Meredith suggested the following holidays for the City employees for 21 the coming year: . 22 23 April 4 '• 1/2 day Good Friday 24 • May 26' Memorial Day 25 July 4 Independence Day 26 September 1 Labor Day 27 November 11 Veteran's Day 28. November 27-28 Thanksgiving Day . • 29 December 25 Christmas Day 30 January 1, 1981 New Year's Day 31 - 32 In addition, the City Building will. be closed May 6 for the Primary election 111 33 and -November 4 for the-General -election'and:.:set;April _6 as a vacation days' 34 for Easter for those: departments ,working that day. . 35 - 36 Mr. Anderson moved to accept the dates as stipulated by the President for 37 City employees subject to the bargaining contract-agreements with the. several 38 departments of the City of Richmond, seconded by Mr. Webb and on unanimous 39 voice vote the motion was carried. • 40 ... 41 Mr. Webb stated it was his opinion at-the last Board meeting the crossing on 42 N. W. "L" is under the jurisdiction of the County. He has been in contact 43 with the County Engineer and the County Engineer has been in contact with . 44 the State:Highway and he will be preparing an application for federal funds 45 to install signals and gates at this crossing. Since the crossing is on the 46 • City Federal Aid Highway Planning Map, the City has to concur and the Mayor 47 has prepared a letter to accompany the form, which. is a. request for funding. 48 Mr. Webb has contacted Terry Whitesell, who requested the investigation, 49 and requested the Clerk send a letter informing him that in due course of 50 time there will be gates and signals at this crossing: 51 52 . Chief Charles Chris noted there are things in the specs and bids for police 53 vehicles which the Board should:be advised of. . There are two (2) items 54 that were speced which not all manufacturers meet, one being due to configu- . 55 ration of the engine. Specs should have read two (2) barrell or available 56 carburetor, straight 6 -engines have. single barrell carburetors. .The other III57 is built in windshield antennas. Chief Chris feels this should be waived 58 as not available and those who bid cars without built in antennas bid fender 59 antennas. The Chief noted Brookbank's bid did not have the signature..of a . 60 notary, however they had the dates and coiiunission expiration dates filled in. 61 Another. discrepancy is that Fred First bid four. (4) instead of five (5) .cars. 62 A representative of Fred First was present at the bid opening and stated that 63 they intended to bid five (5) . 64 . 65 Chief Chris noted the .V-6= uses as two (2)-barrell which is 66 the same on 8s. A straight 6 does not have 2 barrell available. He further 67 noted the antenna is not a performance item. 68 . . 69 . Mr. David Raper, representing Raper Plymouth, mas present and stated he was 70 available if there should be any questions concerning his bid. He introduced Board of Works Minutes cont. January 3, 1979 Page 2 1 Mr. Don Davis, Service Manager and Mr. Ray Simmermeyer, Mechanic. It was 2 noted Chrysler offers only one (1) barrell carburetors on 6s. 3 4 Mr. Webb moved that the requirement for a windshield-type antenna and also 5 the requirement of a two barrell carburetor on 6 cylinder straight engines 6 be waived, seconded by Mr. Anderson and on unanimous voice vote the motion • 7 was carried. 8 9 Mr. Anderson moved that the informalities of Brookbank's bid not being 10 signed by a notary be waived, seconded by Mr. Webb. It was noted, if the 11 bid was awarded to Brookbank, this should be corrected. On unanimous voice 111 12 vote the motion was carried. 13 • 14. Mr. Webb moved that Fred First be allowed to modify their bid ,by specifying 15 five (5) 1980 Fairmont sedans in place of four (4) 1980 Fairmont sedans at 16 the same unit price as bid for four (4) , seconded by Mr. Anderson and on 17 unanimous voice vote the motion was carried. 18 19 Chief Chris noted all other bids met or exceeded specifications. 20 21 Chief Chris recommended the award be made to Wellings Dodge for five (5) 22 1980 4-door sedan standard production models at a cost of $28,329.50 and eleven 23 (11) 1980 Dodge Aspen 4-door sedans with police heavy duty equipment at a 24 cost of $64,570..33 with a total of $92,899.83. He further recommended that 25 the truck be awarded to Tom Brookbank Chevrolet for a 1980 1/2 ton pick-up 26 truck at a cost of $5,233.83. He noted the 1979 truck bid did not have total 27 heavy dut equipment. The total vehicle package is $98,133.66 which is 28 - $1800 under budget item and the difference will be used to convert the vehicles. 29 30 Mr. Anderson moved to accept the recommendation of the Chief, seconded by Mr. 31 Webb. 32 33 Mr. Raper, Mr. Davis and Mr. Simmermeyer spoke on their product, service and 34 parts departments, years of service and location in the City. Mr. Raper 35 offered a donation to the Police Department in the form of a check for 36 $2,363.17 which was the difference between his bid and the lowest bid. Mr. 37 Webb noted this would be setting a bad precedence. 38 39 Mr. Anderson called for the question. On unanimous voice vote the motion was 40 carried. 41 42 Mr. Meredith stated the Administration has done everything it can to do busi- 43 ness locally and did not require that bids only be received from local dealers. 44 45 Mr. Meredith announced it is 10:00 a.m. and this is the time that was set for 46 a hearing for Firefighter William Griffin for disciplinary action and he turned 47 the chair over to Mr. Anderson who conducts the meetings.. 48 49 The Clerk read a letter from Attorney David W. Dennis stating it would serve as 50 his appearance for Mr. Griffin. Mr. Dennis requested a continuance of at 51 least two (2) weeks. Mr. Anderson recommended acceptance of his appearance 52 and granting a continuance for two (2) weeks. 53 54 Mr. Meredith moved to accept David W. .Dennis to appear on behalf of Mr. William 55 Joseph Griffin on this matter, seconded by Mr. Webb and on unanimous voice 56 vote the motion was carried. 57 58 Mr. Anderson relinquished the chair back to Mr. Meredith. 59 60 Mr. Meredith noted the motion last week stated Mr. Griffin would continue 61 under suspension without pay until the Board made a determination. 62 63 Mr. Meredith set January 17, 1980 at 10:00 a.m. for :a hearing with Mr. 64 Griffin. 65 66 There being no further business the meeting was adjourned. 67 68 Donald E. Meredith 69 President 70 ATTEST: JoEllen Trimble 71 Clerk of the Board