HomeMy Public PortalAbout04-06-1978 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICHMOND, INDIANA, APRIL 6, 1978
1 The Board of Public Works and Safety of the City of Richmond, Indiana, met in
2 regular session April 6, 1978 at the hour of 9:00 a.m. in the Municipal Building
3 in said City. Mr. Meredith presided with Mr. Anderson and Mr. Webb present.
4 The following business was had, to-wit:
' 5
6 Mr. Anderson moved to approve the minutes of the previous meeting, seconded by
7 Mr. Webb and on unanimous voice vote, the motion was carried.
II/ 8
9 Mr. Anderson examined proof of publication for tree removal for the City of
10 Richmond and found it to be in order.
11
12 Mr. Anderson moved to accept proof of publication and place it on file, seconded
13 by Mr. Webb and on unanimous voice vote, the motion was carried.
14
15 The following bid was received and recorded: Foister Miracle Tree Service,
16 $45.00 per tree.
17 ..
18 Mr. Webb moved this bid be taken under advisement. This motion died for lack of
19 a second.
20
21 Mr. Anderson_ moved to accept the bid of Foister Miracle Tree Service, seconded by
22 Mr. Webb and on unanimous voice vote the motion was carried.
23
24 Plan Director Bob Goodwin represented the plat for Backmeyer Trace Section 1.
25 This matter had been held up due to not having proper insurance last week. A
26 letter was presented from Second National Bank advising a loan in the amount of
27 $250,000 will be deposited in an account for payment of sanitary sewer, storm
28 sewer, street paving, curb and gutters for this project. This amount will be
29 sufficient.
30
31 Mr. Anderson moved the surety be accepted, seconded by Mr. Webb and on unanimous
32 voice vote, the motion was carried.
33
34 Community Development Director Tim Ryder read the following letter to the Board
35 concerning.. the reconstruction of a North Richmond neighborhood: "In regard
36 to the bid opening of March 30th for reconstruction and repair of streets in
37 the North Richmond Neighborhood, project 4-78-8-1-3, I recommend, as reserved
38 in the Notice to Bidders, that both bids be rejected and that the project be
39 rebid on a unit price basis. The project will be reduced in scope in accordance
40 with necessary budget restrictions."
41
42 Mr. John Barnhizer, representing A&D Excavating, stated A&D is disappointed in the
43 way this has been handled. His company did special work on the project on the
44 suggestion of Jacobs & Maze. Mr. Ryder stated Mr. Jacobs recommendation was to
45 reduce the scope of work. Mr. Ryder disagreed and gave the above recommendation.
46
47 Mr. Anderson moved to accept the recommendation of the Director of Community
48 Development, seconded. by Mr. Webb.
49
50 Mr. Webb stated his concern with award g the bid to A&D is that he is not sure the
51 other bidder had the opportunity to look at his costs for the work involved that
52 the apparent low bidder had. Certain ramifications could show if the bid is
53 awarded at this time.
54
55 Mr. Ryder stated the bids received are in excess of the funding. Bids cannot
56 be awarded that are not funded in their entirety. Under the rules, a bid cannot
57 be accepted for more than has been funded. It is regretable that this happened as
58 there is considerable time and money involved in making a bid. The problem appears
59 to be in the project engineers estimate.
116
Board of Works Cont.
April 6, 1978
Page 2
1 Ms Barbara Barnhizer, Contract Specialist for Community Development, stated she
2 has to reapply for HUD funding.
3
4 On Mr Anderson's motion to accept Mr. Ryder's recommendation, on unamious voice
5 vote, the motion was carried.
6
7 Mr. Dave Hayward,. representing SIECO, returned with a contract for pavement
8 marking of streets. He stated..the State Highway part of this project has been
9 dropped so it will be only for City-owned streets. The papers have been reviewed.
10 State Highways are suppose to be painted and striped by the State. The City
11 has been doing this and getting reimbursed by the State. Including the cost
12 of doing the State Highways, the porject amount was over the maximum costs.
13 Mr. Webb stated the original agreement did not include the State Highways.
14 This project is 100% Federally funded. This is for thirty (30) miles of City
15 streets.
16
17 Mr. Webb moved to accept the final plans and the special provisions of the
18 contract, seconded by Mr. Anderson and on unanimous voice vote, the motion was
19 carried.
20
21 A request was presented to the Board for departments having authority to place
22 and replace city limit signs as close to the boundaries as: possible. The newly
23 annexed area 'has- not been marked as being in the city.. The Engineer's office
24 has indicated a willingness to find these points and have them marked properly.
25 The Police Department is interested in getting them properly placed. The
26 Engineer's office will identify the boundaries and the-Street Department will
27 place the signs.
28
29 Mr. Anderson-moved that properly located City limit signs be placed in proper
30 places by the Transportation Department under the supervision of the City
31 Engineer with the aid of the Plan Department and Police Departments, seconded by
32 Mr. Webb and on unanimous voice vote, the motion was carried.
33
34 Mr. Anderson moved to grant the request of Chief of Police Charles Chris that
35 he and Detective.Lieutenant Joseph Nimitz be sent to Indianapolis April 13-14,
36 1978 to attend a two (2) day seminar on "The Hostage Situation", seconded by
37 Mr. Webb and on unanimous voice vote., the motion was carried.
38
39 Chief Chris stated there are three (3) training sessions scheduled here within
40 the next few weeks by various organizations. These are (1) April 11 - school
41 sponsored by the Indiana Traffic Safety Council (2) April 28 - two sessions on
42 hostage situation sponsored by FBI Instructor (3) May 9 - Indiana Law Enforcement
43 Academy on new juvenile Code.
44
45 Traffic Capt. Scott Loper has contacted the. Contractor, Architect and RP&L concerning
46 the traffic lights at 5th & Main and 6th & Main and there is no need to remove
47 these signals at this time. The signals have been retimed allowing for a better
48 flow of traffic on 5th and 6th.
49
50 Capt. Loper recommended that the traffic signal located at the intersection of
51 Sheridan Street and N.W. "J" Street be removed. It is the recommendation of his
52 department that the signal be removed and that stop signs be installed for east,
53 west traffic, allowing the free flow of north, south traffic.
54
55 Mr. Anderson moved Capt. Loper's recommendation be accepted, seconded by Mr.
56 Webb and on unanimous voice vote, the motion was carried.
57
58 Capt. Loper recommended the stop sign for north and south bound traffic at the.
59 intersection of North 20th Street. and Hawkins Road be removed. The
60 intersection is presently a 4-way stop intersection.
61
62 Mr. Webb moved for approval of the recommendation of Capt Loper, seconded by
63 Mr. Anderson and on unanimous voice vote, the motion was carried.
1 ( 7
Board of Works Cont.
April 6, 1978
Page 3
1 Mr. Anderson moved to accept the recommendation of Capt Loper that all left
2 turns be prohibited at the north traffic circle on Whitewater Blvd between the hours
3 of 7:30 a.m. to 8:30 a.m. and 2:00 p.m. to 3:00 p.m. , Monday thru Friday only,
4 seconded by Mr. Webb and on unanimous voice vote, the motion was carried.
5
6 Mr. Webb moved to accept and file the report from the Bureau of Buildings for
7 March, 1978, seconded by Mr. Anderson and on unanimous voice vote, the motion
8 was carried.
9
10 Deputy Director of Community Development Matt Nepote reported the thirteen (13)
11 new busses for the City which had been submitted to UMDA has been approved. He
12 requested advertising for bidsApril 14 and 21 in the Richmond Palladium-
13 Item, Chicago Tribune and Passenger Transport published in'Washin gton, D.C. with
14 bids to be opened on June 1, 1978 at 9:00 a.m.
15
16 Mr. Meredith set the bid date of June 1, 1978 at 9:00 a.m.
17
18 There being no further business on motion duly made, seconded and passed, the
19 meeting was adjourned.
20
21 Donald E. Meredith
22 President
23 .
24 ATTEST: JoEllen Trimble
25 Clerk of the Board