HomeMy Public PortalAbout10-06-1977 BOARD OF PUBLIC WORKS AND SAFETY OF THE
CITY OF RICEMOND, INDIANA, OCTOBER 6., 1977
1. The. Board of Public Works and Safety of the City of Richmond,
2 Indiana, met in regular session October 6, 1977 at the hour
3 of 9:00 a.m. in the Municipal Building in said City. Mr.
4 Meredith presided with Mr. Anderson and Mr. Webb present.
5 The following business was had, to-wit:
6
7 Mr. Anderson.moved to approve the minutes as corrected of the
8 previous meeting, seconded by Mr. Webb and on unanimous voice
9 vote the motion was carried.
10
11 Ms. Jenny.McNew, representing Post 65 of the American Legion
12 Auxiliary, requested restricting parking on the City owned
13 lot on North 6th Street for fifty (50) or sixty (60) cars on
14 Tuesday October 11, from 9:00 a.m. to 4:00 p.m. for the Tenth
15 District Auxiliary Meeting to be held at the post. The
16 Department of Transportation will barricade off the spaces
17 and the Legion will have a guard posted to admit the visitors.
18
19 Mr. Webb moved to approve the required area be barricaded at
20 7:00 a.m. on October 11 to provide restricted parking for the
21 Tenth District American Legion Auxiliary meeting at Harry Ray
22 Post 65, seconded by Mr. Anderson 'and on unanimous voice vote
23 the motion was carried.
24
25 Mr. Kruimenauer and Attorney George Tripp, representing Cable
26 TV, asked for a clarification as to what is required by them
27 for underground construction. Under their franchise agree-
28 went, they must receive approval from the Board of Works.
29 The area in question at this time is Parkwood Estates off of
30 North 30th Street. Mr. Anderson read a section of the franchise
31 stating they have to bury in a conduit, if one so exists.
32 There is none in this area, so this is not a question anymore.
33 Cable representatives were told they should come to the Board
34 for approval if they open the ground on their own and not in
35 connection with other utilities, such as in existing additions.
36
37 Mr. Anderson moved that Cable TV be permitted to use the
38 existing utility easements in the Parkwood Estates Addition,
39 seconded by Mr. Webb and on unanimous voice vote the motion
40 was carried.
41
42 Ms. Barbara Barnhizer read the following letter from Community
43 Development Director Tim Ryder:
44
45. TO: Board of Public Works & Safety
46 RE: Asphalt Materials Bid
47
48 Dear Mr. Meredith:
49 In consideration of the best interests of
50 the City of Richmond, it is the recommendation of
51 the Department of Community Development to accept
52 both asphalt materials bids submitted at the
53 September 27th bid opening. They were:
54 Trojan Asphalt Inc. 15.65/Ton
55 Magaw Construction Inc. 15.75/Ton
56 Both bids were in order and are acceptable.
57
58 The reasons for accepting both bids are as
59 follows:
60 (1) The difference in the bids is so small
61 that actual performance and ancillary services
62 can become determining factors "in actual".
63 costs to the City.
64 (2) A supplier will be available should the
65 other be unable to provide the material
66 because of a strike, plant breakdown or
67 other reasons. Immediate delivery is
68 essential in "new" street construction
69 projects.
T .
Board of Works Minutes Cont'd
October 6, 1977
Page 2.
1 (3) Each bid included an escalator clause
2 _ citing that should- they experience a
3 • component increase, this would. be passed on
4. • to the City. This would indicate that the
5 present low bidder may not -be so in the near
6 future, de.pending..on which. supplier experi-
7 ences greater cost increases.
8 Having both suppliers under. contract would11/
9 insure the City receiving the best buy at that
10 given ,tf-me.
11 '
12 Each asphalt project, will.be awarded to that
13 , company with the lowest. bid provided the conditions
14 cited above in paragraphs - (1) or (2) are not in
15 . effect.
16 Respectfully submitted,
17 . . . .
18 ,/s% Tim. Ryder
19 Ms. Barnhizer .stated the bids were accepted contingent upon
201 HUD's concurrence and. Trojan's Affirmative Action program
222 approval by HUD. .
23 Mr. Anderson moved to accept the recommendation of Tim Ryder
24 subject to Trojan submitting an acceptable, approvable
25 Affirmative Action program by HUD and HUD affirmation and
26 acceptance of this approach, seconded by Mr.. Webb and on
27
28 unanimous voice vote the motion was carried.
29 Mr. Anderson moved to accept the recommendation of the
30 Department of Transportation to accept the bid of Ries
31 • Equipment Company for three (3) leaf machines at a total
32 cost of $11,940.00, seconded by Mr. Webb and on unanimous
33 voice vote the motion was carried.
34 III
35 Community Development and Old Richmond, under a Historic
36 Block Grant, are planning restoration of,the 400 block of
37 South 4th Street between "D" and "E". Plans were submitted
38 from R.W. Clinton and Associates for replacing old concrete
39 sidewalks with Williamsburg brick, stone curb replacements
40 and repairs and landscaping. Later Community Development
41 will be working with RP&L on a new system of Quaker light-
42 ing. Ms. Barnhizer requested bids+_.be received October 20
43 at 9:00 a.m, for curbs, sidewalks, seeding, sodding and
44 shrubbery. . .
45 ,
46 Mr. Webb moved for approval of plans and specs for restoration
47 of South 4th Street between "D", and "E", seconded by Mr.
48 Anderson and on unanimous .voice vote the motion was carried.
49
50 Mr. Meredith set -October 20 at 9:00 a.m. for opening bids
51 concerning this project.
52
53 Mr. Anderson moved to accept the recommendation of Chief
54 Charles Chris that Officer Joseph-Edwards be sent to the
55 Indiana Law Enforcement Academy's "Firearms Instructor
56 Course", Plainfield, Indiana, on October 9-21, 1977, '
57 seconded by Mr. Webb and on unanimous voice vote the motion
58 was carried.
59 • .
60 . Mr. Webb moved the recommendation of Chief Charles Chris
61 to revoke. the Special Powers, of Willie Hale as a Security
62 Guard at the Greenwood Apartments be approved effective
63 Friday, September 30, 1977, seconded by Mr. Anderson and
64 on unanimous voice vote the motion was- carried.
Board of Works Minutes Cont'd
October 6, 1977
Page 3.
1 Mr. Anderson moved to approve the requests of Chief Charles
2 Chris that Ronald Patterson and Toney Middleton be appointed
3 Sepcial Officers with powers limited to the boundaries of the
4 Greenwood Apartment complex, seconded by Mr. Webb and on
5 unanimous voice vote the motion was carried.
6
7 Mr. Anderson moved to accept the recommendation of Capt. Scott
8 Loper that the north, south alley between S. 7th and S. 8th
9 Streets, between the Service Drive and South "A", be converted
10 to a two-way alley, seconded by Mr. Webb and on unanimous voice
11 vote the motion was carried.
12
13 Mr. Anderson moved to approve the report from the Bureau of
14 Buildings for September 1977, seconded by Mr. Webb and on
15 unanimous voice vote the motion was carried.
16
17 Building Commissioner Charles Roberts commented on the property
18 located at 411 South 9th Street. The man who wants to buy
19 the property is the same one who has the contract to tear it
20 down. Mr. Roberts prefers it not be torn down as the lot is
21 useless; however, it will have to be either renovated or torn
22 down.
23
24 There being no further business on motion duly made, seconded
25 and passed the meeting was adjourned.
26
27 Donald E. Meredith
28 President
29
30 ATTEST: JoEllen Trimble
31 Clerk of the Board