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HomeMy Public PortalAbout01) CC Agenda - 14-05-06 Revised Agenda 5-1-2014 CITY COUNCIL TEMPLE CITY, CALIFORNIA REGULAR MEETING MAY 6, 2014 – 7:30 P.M. COUNCIL CHAMBERS – 5938 KAUFFMAN AVENUE 1. CALL TO ORDER – Mayor Blum 2. ROLL CALL – Councilmember Sternquist, Vizcarra, Yu, Chavez, Blum 3. INVOCATION 4. PLEDGE OF ALLEGIANCE 5. CEREMONIAL MATTERS – PRESENTATIONS A. PRESENTATION – PET OF THE MONTH 6. PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGENDA The City Council will now hear public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. This section is limited to 30 minutes total. 7. CONSENT CALEND AR All Consent Calendar items may be approved in a single motion as PROCEDURE TO ADDRESS CITY COUNCIL: If you wish to address the City Council, please complete a Speaker Request Form, indicating the agenda item number and submit it to the City Clerk. There will be a maximum 20-minute period for comments on any subject with a 3-minute time limit on each speaker, unless waived by Council. You have the opportunity to address the City Council at the following times: • AGENDA ITEM: at the time the Council considers the agenda item; • NON-AGENDA ITEM: at the time for PUBLIC COMMENTS. Please note that while the City Council values your comments, pursuant to the Brown Act, the Council cannot take action on any item not listed on the agenda; and • PUBLIC HEARING: at the time for public hearings under NEW BUSINESS. The listing of any item on the agenda includes the authority of the Council to take action on such item and to approve, disapprove, or give direction on any item. City Council Agenda May 6, 2014 Page 2 of 10 recommended unless removed for further discussion. If members of the City Council or persons in the audience wish to discuss any matters listed on the Consent Calendar, please address them at this time. Recommendation: Approve Items A through I per recommendations. A. APPROVAL OF MINUTES The City Council is requested to review and approve: 1) Minutes of the City Council Regular Meeting of April 15, 2014; 2) Minutes of the City Council Special Meeting of April 30, 2014; and Recommendation: Approve. B. PARKS AND RECREATION COMMISSION ACTIONS – MEETING OF APRIL 16, 2014 The City Council is requested to review the Parks and Recreation Commission actions of their meeting of April 16, 2014. Recommendation: Receive and file. C. TRANSPORTATION AND PUBLIC SAFETY COMMISSION ACTIONS – MEETING OF APRIL 9, 2014 The City Council is requested to review the Transportation and Public Safety Commission actions of their meeting of April 9, 2014. Recommendation: Receive and file. D. PUBLIC ARTS COMMISSION ACTIONS – MEETING OF APRIL 2, 2014 The City Council is requested to review the Public Arts Commission actions of their meeting of April 2, 2014. Recommendation: Receive and file. E. ADOPTION OF RESOLUTION NO. 14-4988 DECLARING THE CITY’S INTENTION TO LEVY AND COLLECT LIGHTING AND MAINTENANCE DISTRICT ASSESSMENTS FOR FISCAL YEAR (FY) 2014-15 AND ESTABLISHING THE TIME AND PLACE FOR HEARING PUBLIC OBJECTIONS City Council Agenda May 6, 2014 Page 3 of 10 The City Council is requested to accept the Engineer’s Report for the Temple City Citywide Lighting and Maintenance District for Fiscal Year (FY) 2014-15 and adopt Resolution No. 14-4988. Recommendation: Accept the Engineer’s Report and adopt Resolution No. 14-4988. F. ACCEPTANCE OF PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) FOR STATE-FUNDED CAPITAL IMPROVEMENT PROGRAM PROJECT FOR IMPLEMENTATION OF BICYCLE MASTER PLAN – INSTALLATION OF 12.6 MILES OF CLASS II AND CLASS III BICYCLE LANES Over the past several years, the City has been working to become more bike- friendly. The adoption of the Bicycle Master Plan in 2011 established a long term blueprint for the creation of an integrated system of bike lanes. The award of the BTA grant by Caltrans in 2012 and the hiring of a design consultant in 2013 to prepare the PS&E package have allowed the City to make progress in fulfilling its vision. The City Council is requested to accept the PS&E package so that staff can proceed with advertisement for construction bids. Recommendation: 1) Accept Plans, Specifications, and Estimates for State-funded Capital Improvement Program Project (P13-12) implementation of Bicycle Master Plan; and 2) Authorize the Interim City Manager to release plans and specifications for bid advertisement. G. ACCEPTANCE OF PLANS, SPECIFICATIONS, AND ESTIMATES (PS&E) FOR STATE-FUNDED CAPITAL IMPROVEMENT PROGRAM PROJECT FOR CONSTRUCTION OF 45 SEPARATE IMPROVEMENTS AROUND NINE SCHOOL SITES Since 2010, City staff has worked with Temple City Unified School District (TCUSD) staff to identify needed pedestrian safety improvements around school sites within Temple City. Improvements have also been identified in the City’s Traffic Calming Master Plan. In 2012, the City took an important step towards implementing these necessary improvements by applying for, and receiving an award from Caltrans to fund the City’s Safe Routes to School (SR2S) project. The City’s design consultant for the project, Elie Farah, Inc., has prepared the PS&E package for the project. City Council is requested to accept the PS&E City Council Agenda May 6, 2014 Page 4 of 10 package so that it can subsequently be advertised for construction bids. Recommendation: 1) Accept Plans, Specifications, and Estimates for Capital Improvement Program Project (P13-13) for construction of 45 separate improvements around nine school sites; and 2) Authorize the Interim City Manager to release plans and specifications for bid advertisement. H. PETTY CASH REPORT AND VISA CARD REPORT The City Council is requested to review, receive and file the Petty Cash and Visa Card Report. Recommendation: Receive and file. I. ADOPTION OF RESOLUTION NO. 14-4991 APPROVAL OF PAYMENT OF BILLS REVISED 5-1-2014 The City Council is requested to adopt Resolution No. 14-4991 authorizing the payment of bills. Recommendation: Adopt Resolution No. 14-4991. 8. PUBLIC HEARING A. CONSIDERATION TO INCREASE THE ALLOCATION FOR THE FEDERALLY FUNDED COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT FOR DOWNTOWN PARKING LOTS AND TEMPLE CITY BOULEVARD ACCESSIBILITY IMPROVEMENTS PER THE AMERICAN WITH DISABILITY ACT (ADA) (PROJECT NO. 601595-13 NO. 601596-13) The CDBG Program was established with the primary objective of developing viable communities by creating suitable living environments, maintaining and creating decent housing, and creating and maintaining job opportunities for low- and moderate-income persons. In the past, the City has been limited to its housing rehabilitation loan program and the City’s youth scholarship program. Due to the City’s need to reduce its CDBG funds balance, two out of cycle ADA improvement projects (Project) were created. City issued an RFP for the Project with a bid deadline of March 4, 2014. The lowest bid received for the Project was from FS Construction. However, the lowest bid was higher than the engineer’s estimate. The City Council is requested to increase the allocations for the Project utilizing the City’s City Council Agenda May 6, 2014 Page 5 of 10 unallocated CDBG Funds. Presentation: Planning Manager/Associate Planner Recommendation: 1) Hold a public hearing to consider proposed amendments to the City’s CDBG-funded Downtown Parking Lot ADA Improvement Project (Project No. 601595-13) and Temple City Boulevard ADA Improvement Project (Project No. 601596-13) per the ADA for FY 2013-14; and 2) Appropriate $20,800 of unallocated CDBG funds for the Downtown Parking Lot ADA Improvement Project (Project No. 601595-13), bringing the total of the project to $135,800, and appropriate $19,200 of unallocated CDBG funds for the Temple City Boulevard Accessibility ADA Improvement Project (Project No. 601596-13), bringing the total of the project to $124,200. 9. UNFINISHED BUSINESS A. APPROVAL OF AGREEMENT FOR SERVICES WITH SOUTHLAND TRANSIT, INC. FOR DIAL-A-RIDE (DAR) TRANSPORTATION SERVICES FOR FISCAL YEARS (FY) 2014-17 REVISED 5-1-2014 The City is in the third year of a three-year agreement with First Transit to provide DAR transportation services. Although the agreement allows for two one-year extensions, with the ongoing concerns expressed from DAR members the past two and a half years and the consultant’s inability to effectively address dispatch and customer service concerns, staff felt it was in the best interest of the City to solicit proposals for DAR services this year. Presentation: Parks and Recreation Director Recommendation: 1) Award a three-year Agreement for Services to Southland Transit, Inc. for management and operation of the City’s Dial-A-Ride program; and 2) Authorize the Interim City Manager to finalize and execute the agreement in an amount not to exceed $1,290,705 over the three-year term. B. ADOPTION OF RESOLUTION NO. 14-4983 ESTABLISHING THE TEMPLE CITY GENERAL PLAN ADVISORY COMMITTEE (GPAC); ADOPTION OF GPAC BYLAWS; AND APPOINTMENT OF MEMBERS TO THE GPAC The Temple City General Plan Update known as the “Temple City 2050 Mid- City Council Agenda May 6, 2014 Page 6 of 10 Century Plan” is an opportunity to plan the future of Temple City and will set the direction of the City for the next generation. As part of the update process, staff is proposing to establish a GPAC consisting of up to 13 residents to advise staff and our consultants on issues raised during the process, to facilitate public participation, and to make a recommendation to the Planning Commission and City Council on an updated General Plan, a Specific Plan for the intersection of Las Tunas Drive and Rosemead Boulevard, and an updated Zoning Code. Presentation: Planning Manager Recommendation: Adopt Resolution No. 14-4983 establishing the Temple City General Plan Advisory Committee, adopt by-laws for the GPAC and appoint members to serve on the GPAC. 10. NEW BUSINESS A. APPROVAL OF FIRST AMENDMENT TO AGREEMENT WITH CLS LANDSCAPE MANAGEMENT, INC. FOR LANDSCAPE MAINTENANCE SERVICES ON ROSEMEAD BOULEVARD With completion of the Rosemead Boulevard Project expected this month, the City will need to take over maintenance of Rosemead Boulevard within the City limits. Staff requested a quote from CLS to add weekly maintenance of the medians, planters and parkways along Rosemead Boulevard to the existing agreement. Weekly maintenance would include weeding, trimming, mulching, trash pick-up, and irrigation checks. CLS provided a bid with two options to the City. The City Council is requested to approve the First Amendment to the agreement with CLS Landscape Management, Inc. for landscape maintenance on the medians and planters on Rosemead Boulevard. Presentation: Parks and Recreation Director Recommendation: Approve the First Amendment to the agreement with CLS Landscape Management, Inc. for landscape maintenance on the medians and planters on Rosemead Boulevard. B. ACCEPTANCE OF BID AND AWARD OF CONTRACT FOR THE FEDERALLY FUNDED COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) PROJECT FOR DOWNTOWN PARKING LOTS AND TEMPLE CITY BOULEVARD ACCESSIBILITY IMPROVEMENTS PER THE AMERICAN City Council Agenda May 6, 2014 Page 7 of 10 WITH DISABILITY ACT (PROJECT NO. 601596-13, HOUSING AND URBAN DEVELOPMENT (HUD) CODE: 03G AND PROJECT NO. 601595-13, HUD CODE: 03L; BID NO. P14-14 AND P14-15, CIP NO. P14-14 AND P14-15) At the June 27, 2012 meeting with the CDC, staff confirmed the City’s commitment to meeting an aggressive schedule for the construction of ADA accessibility ramps in City-owned parking lots as well as street corners and sidewalks. The City Council is requested to accept the bid for the federally funded CDBG Project for Downtown Parking Lots and Temple City Boulevard Access Improvement submitted by FS Construction. Presentation: Planning Manager/Associate Planner Recommendation: 1. Accept the bid submitted by FS Construction for the federally funded CDBG Project for Downtown Parking Lots and Temple City Boulevard Accessibility Improvements Project per the American with Disability Act (ADA) (Project No. 601596-13, HUD Code: 03G and Project No. 601595-13, HUD Code: 03L; Bid No. P14-14 and P14-15; CIP No. P14- 14 and P14-15); and 2. Authorize the Interim City Manager to execute the Public Works Contract with FS Construction. C. AWARD OF CONSULTANT SERVICES AGREEMENT TO KIMLEY-HORN AND ASSOCIATES, INC. FOR PREPARATION OF A TRAFFIC IMPACT ANALYSIS FOR LAS TUNAS DRIVE SAFETY ENHANCEMENT AND BEAUTIFICATION PROJECT, CIP NO. P13-04 Over the past two years, the City of Temple City has been making steady progress at the planning and design stage to transform Las Tunas Drive from an auto-oriented thoroughfare into a vibrant and attractive community and regional destination. To this end, the City solicited the services of a design consultant to prepare schematics and a finalized design plan for the thoroughfare. Following the preparations of those plans, it was recommended that the City conduct a TIA to evaluate the environmental impact of each of the proposed changes to Las Tunas Drive. This analysis is part of the CEQA process that is required by California state law. Presentation: Public Safety and Services Manager Recommendation: 1) Review and approve the attached Consultant Services Agreement (Attachment “A”) with Kimley-Horn and Associates, Inc. for the preparation of a Traffic Impact Analysis Report based on their Proposal City Council Agenda May 6, 2014 Page 8 of 10 (Attachment “B”) submitted in response to City’s Request for Proposals (Attachment “C”) for Las Tunas Drive improvement design alternatives for the Las Tunas Drive Safety Enhancement and Beautification Project (CIP No. P13-04); and 2) Authorize the Interim City Manager to execute the Consultant Services Agreement with Kimley-Horn and Associates, Inc. in an amount not to exceed $42,551. 11. COMMUNICATIONS – None 12. UPDATE FROM CITY MAN AGER 13. COUNCIL REPORTS REG ARDING AD HOC OR STANDING COMMITTEE MEETINGS A. ROSEMEAD BOULEVARD IMPROVEMENT PROJECT STANDING COMMITTEE (Councilmember Yu and Mayor Blum) – Formed 6/3/2011 B. SCHOOL DISTRICT/CITY STANDING COMMITTEE (Mayor Pro Tem Chavez and Mayor Blum) – Formed 1/3/2012 C. CITY CODE REVIEW STANDING COMMITTEE (Mayor Pro Tem Chavez and Councilmember Vizcarra) – Formed 11/6/2012 D. CIVIC CENTER MASTER PLAN STANDING COMMITTEE (Councilmember Yu and Mayor Blum) – Formed 5/13/2013 E. STRATEGIC PLAN IMPLEMENTATION STANDING COMMITTEE (Mayor Pro Tem Chavez and Mayor Blum) – Formed 1/27/2014 F. LAS TUNAS DOWNTOWN REVITALIZATION STANDING COMMITTEE (Councilmember Vizcarra and Yu) – Formed 2/18/2014 G. FUTURE DEVELOPMENT OF CITY PROPERTIES STANDING COMMITTEE (Councilmember Vizcarra and Councilmember Yu) – Formed 2/18/2014 H. AUDIT AD HOC COMMITTEE (Mayor Pro Tem Chavez and Councilmember Yu) – Formed 1/27/2014 I. FY 2014-15 BUDGET AD HOC COMMITTEE (Mayor Pro Tem Chavez and Mayor Blum) – Formed 4/15/2014 J. COMMISSION APPLICATION REVIEW AD HOC COMMITTEE (Councilmembers Sternquist and Vizcarra) – Formed 4/15/2014 City Council Agenda May 6, 2014 Page 9 of 10 K. FACILITIES, PUBLIC WORKS AND INFRASTRUCTURE AD HOC COMMITTEE (Councilmember Yu and Mayor Blum) – Formed 2/4/2014 L CITY ATTORNEY LEGAL SERVICES AD HOC COMMITTEE (Mayor Pro Tem Chavez and Councilmember Sternquist) – Formed 2/4/2014 14. COUNCIL ITEMS SEPAR ATE FROM THE CITY MANAGER’S REGULAR AGEND A A. COUNCILMEMBER STERNQUIST B. COUNCILMEMBER VIZCARRA C. COUNCILMEMBER YU D. MAYOR PRO TEM CHAVEZ E. MAYOR BLUM 15. REIMBURSEMENT OF EXPENSES TO CITY OFFICIALS FOR CONDUCT OF CITY BUSINESS AND FOR CITY PAYMENT OF CONFERENCE EXPENDITURES A. COUNCILMEMBER STERNQUIST – Reimbursement of $452.62 for per diem meal expenses and gas mileage to attend the California Public Information Officers 2014 Annual Conference in Santa Barbara, Ca: April 8-11, 2014; and reimbursement of $74.22 for one meal expenses and gas mileage to attend the CACEO two-day seminar at Laguna Beach, Ca: March 25-27, 2014. B. COUNCILMEMBER VIZCARRA – Reimbursement of $235.23 for per diem meal expenses and gas mileage to attend the California Public Information Officers 2014 Annual Conference in Santa Barbara, Ca: April 8-11, 2014. C. COUNCILMEMBER YU – None D. MAYOR PRO TEM CHAVEZ – Reimbursement of $197.70 for per diem meal expenses and gas mileage to attend the California Public Information Officers 2014 Annual Conference in Santa Barbara, Ca: April 8-11, 2014. E. MAYOR BLUM – None 16. RECESS TO SUCCESSOR AGENCY TO THE TEMPLE CITY COMMUNITY REDEVELOPMENT AGENCY MEETING 17. ACTIONS T AKEN BY CITY AS SUCCESSOR AGENCY TO THE TEMPLE City Council Agenda May 6, 2014 Page 10 of 10 CITY COMMUNITY REDEVELOPMENT AGENCY 18. ADDITIONAL PUBLIC COMMENTS ON ITEMS NOT LISTED ON THE AGEND A The City Council will now hear additional public comments regarding items not listed on the agenda. The procedure to address the City Council is highlighted on the first page of this agenda. 19. CLOSED SESSION A. Purpose: Conference with Labor Negotiator Authority: Government Code Section 54957.6 Agency Representative: City Attorney & Administrative Services Director Employee Organization: Temple City Employees Association 20. ADJOURNMENT NEXT REGULAR MEETING OF: Notice: Staff reports or other written documentation relating to each item of business of this Agenda are available for viewing on the City’s website at www.templecity.us and are on file in the Office of the City Clerk located at City Hall, 9701 Las Tunas Drive, Temple City, California, and available for review during regular office hours. I hereby certify under penalty of perjury under the laws of the State of California that the foregoing agenda was posted on the Civic Center bulletin board not less than 72 hours prior to the meeting. Marilyn Bonus, Deputy City Clerk Signed and Posted: April 30, 2014 (7:00 p.m.) City Council 7:30 P.M. MAY 20, 2014 Planning Commission 7:30 P.M. MAY 13, 2014 Parks & Recreation Commission 7:30 P.M. MAY 21, 2014 Transportation & Public Safety Commission 7:30 P.M. MAY 14, 2014 Public Arts Commission 7:00 P.M. MAY 7, 2014 In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact the City Clerk at (626) 285-2171. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.