HomeMy Public PortalAbout22-009 - Accepting the Fee Proposal from 300 EngineeringSponsored by: City Manager
RESOLUTION NO. 22-009
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER
TO ACCEPT THE FEE PROPOSAL FROM 300 ENGINEERING
GROUP P.A. TO PROVIDE PROFESSIONAL ENGINEERING,
DESIGN, PERMITTING SUPPORT, BID AND AWARD, AND
ENGINEERING SERVICES DURING THE CONSTRUCTION OF
CAIRO LANE, NW 127TH STREET, AND ALEXANDRIA DRIVE
AND ENTER INTO A CONTINUING PROFESSIONAL
ARCHITECTURAL AND ENGINEERING CONSULTING
SERVICES AGREEMENT WITH 300 ENGINEERING GROUP, P.A.
FOR SAME, IN AN AMOUNT OF TWO HUNDRED SIXTY
THOUSAND, SEVEN HUNDRED THIRTY DOLLARS ($260,730.00);
FURTHER AUTHORIZING AN ADDITIONAL TEN PERCENT (10%)
CONTINGENCY BUDGET IN AMOUNT NOT TO EXCEED TWENTY
SIX THOUSAND, SEVENTY THREE DOLLARS ($26,073.00);
PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on June 10, 2020, the City Commission of the City of Opa-Locka ("City
Commission") accepted bid proposals in response to RFQ No. 20-0324200 and authorized
the City Manager to enter into multiple agreements for architectural and engineering
consulting services. City records reveal that 300 Engineering Group, P.A. was one of the
firms selected to be part of the City's library of Engineering and Architectural Consultants
to perform professional services for specific projects for the city on an as -needed basis;
and
WHEREAS, on September 9, 2020, the City Commission adopted Resolution No.
20-9802 authorizing the City Manager to enter into an agreement with 300 Engineering
group, P.A. to provide engineering services for Assessment and Evaluation of Cairo Lane,
NW 127th Street, and Alexandria Drive, including verification of the design proposed by
the previous Contractor, and to develop the basis of design for completion of the
stormwater, force main, water system, and roadway improvements for this area of the
City; and
WHEREAS, subsequently on July 28, 2021, the City Commission adopted
Resolution No. 21-9892 to amend the existing contract to include the removal of debris
along Cairo Lane and for the cleaning of the stormwater structures on Cairo Lane and
NW 127th Street to allow the Engineering Consultant to conduct their assessment and
evaluation; and
WHEREAS, the evaluation and assessment report was submitted to the City in
Resolution No. 22-009
March 2022 and a summary of the report, attached hereto as Exhibit "A"; and
WHEREAS, the Evaluation and Assessment report that was provided by 300
Engineering Group P.A. and the fee proposal for the provision of design, permitting, and
engineering services during the construction of Cairo Lane, NW 127th Street, and
Alexandria Drive were submitted to the Florida Department of Environmental Protection
(FDEP) for review and approval, and the documents were recently approved by the
agency; and
WHEREAS, 300 Engineering Group, P.A. has proposed and the City Manager
recommends that the City provide professional engineering, design, permitting support,
bid and award, and engineering services during the construction of Cairo Lane, NW
127th Street, and Alexandria Drive for Two Hundred Sixty Thousand, Seven Hundred
Thirty Dollars ($260,730.00). The City Manager further recommends the approval of a
Ten Percent (10%) contingency budget of Twenty -Six Thousand, Seventy -Three Dollars
($26,073.00) to address unforeseen circumstances which may arise, and which would be
utilized only upon the submission and approval of a formal change order. If a Change
Order should exceed the contract and contingency amount, the City Manager shall return
to obtain City Commission approval; and
WHEREAS, the City Commission desires to accept the Engineering Design
Services proposal by 300 Engineering Group P.A. to provide professional engineering,
design, permitting support, bid and award, and engineering services during the
construction of Cairo Lane, NW 127th Street, and Alexandria Drive, in an amount of Two
Hundred Sixty Thousand, Seven Hundred Thirty Dollars ($260,730.00); and
WHEREAS, the City further desires to enter into an agreement with 300
Engineering Group, P.A., attached hereto as Exhibit "A", pursuant to the proposal
attached hereto as Exhibit "B", to provide professional engineering, design, permitting
support, bid and award, and engineering services during the construction of Cairo Lane,
NW 127th Street, and Alexandria Drive, in an of amount not Two Hundred Sixty
Thousand, Seven Hundred Thirty Dollars ($260,730.00); and
WHEREAS, the City Commission finds that it is in the best interest of the City and
its residents to enter into an agreement with 300 Engineering Group, P.A. for continuing
professional architectural and engineering consulting services as set forth herein.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF OPA LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
2
Resolution No. 22-009
Section 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby authorizes the City Manager to
accept the fee proposal of 300 Engineering, P.A. to provide professional engineering,
design, permitting support, bid and award, and engineering services during the
construction of Cairo Lane, NW 127th Street, and Alexandria Drive, in an amount of Two
Hundred Sixty Thousand, Seven Hundred Thirty Dollars ($260,730.00), attached hereto
as Exhibit "A", and enter into a continuing professional architectural and engineering
consulting services agreement with 300 Engineering Group, P.A. for same, attached
hereto as Exhibit "B"; further authorizing an additional Ten Percent (10%) contingency
budget of Twenty -Six Thousand, Seventy -Three Dollars ($26,073.00).
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager following review by the City Attorney and without need of public hearing, by
filing a corrected copy of same with the City Clerk.
Section 4. EFFECTIVE DATE.
This Resolution shall be effective immediately upon adoption hereof and approval by the
Governor of the State of Florida or Governor's designee.
PASSED and ADOPTED this 27th day of July, 2022.
Attest:
Moved by: Vice Mayor Taylor
nna Flores, City Clerk
Seconded by: Commissioner Bass
. Williams, Mayor
Approved as to Form And
Legal Sufficiency:
B �dette Nor' eeks, P.A.
City Attorney
3
Resolution No. 22-009
VOTE: 5-0
Commissioner Bass YES
Commissioner Davis YES
Commissioner Dominguez YES
Vice -Mayor Taylor YES
Mayor Williams YES
4
City of Opa-locka
Agenda Cover Memo
Department
Director:
Adelina Gross
Department
Director
Signature:
—
Ma
Manager:
CitCommission
Darvin Williams
CM Signature: [200--
1 _
Meeting
Date:
07/27/2022
Item Type:
(EnterXin box)
Resolution
Ordinance
Other
X
Fiscal
Impact:
(EnterXin box)
Yes
No
Ordinance Reading:
(EnterXin box)
1st Reading
2nd Reading
X
Public Hearing:
(EnterXin box)
Yes
No
Yes
No
X
X
Funding
Source:
AccountJ# :
(Enter Fund & Dept.)
Ex:
See Financial
Impact Section
Advertising Requirement:
(EnterXin box)
Yes
No
X
Contract/P.O.
Required:
(EnterXin box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority Area:
Enhance Organizational ll
Bus. & Economic Dev 0
Public Safety (♦
Quality of Education NI
Qual. of Life & City Image •
Communication l]
Strategic Plan Obj./Strategy:
(Iistthe specific objective/strategy this
item will address)
X
Sponsor
Name
City Manager
Department:
City Manager
Short Title:
Project No. 2022-06-022
Design, Permitting and Engineering Services During the Construction
of Cairo Lane, NW 127th Street and Alexandria Drive
Staff Summary:
A resolution from the City Commission of the City of Opa-locka, to authorize the City Manager to
accept the fee proposal from 300 Engineering Group P.A. and enter into an agreement with the firm
to provide professional engineering, design, permitting support, bid and award, and engineering
services during the construction of Cairo Lane, NW 127th Street, and Alexandria Drive.
On June 10, 2020, the City Commission of the City of Opa-locka accepted bid proposals in response to
RFQ No. 20-0324200 and authorized the City Manager to enter into multiple agreements for
architectural and engineering consulting services. 300 Engineering Group, P.A. was one of the firms
selected to be part of the City's library of Engineering and Architectural Consultants to perform
professional services for specific projects for the city on an as -needed basis. Furthermore, on
September 9, 2020, the City Commission adopted Resolution No. 20-9802 authorizing the City
Manager to enter into an agreement with 300 Engineering group, P.A. to provide engineering services
for Assessment and Evaluation of Cairo Lane, NW 127th Street, and Alexandria Drive, including
verification of the design proposed by the previous Contractor, and to develop the basis of design for
completion of the stormwater, force main, water system, and roadway improvements for this area of
the City.
Subsequently on July 28, 2021, the City Commission adopted Resolution No. 21-9892 to amend the
existing contract to include the removal of debris along Cairo Lane and for the cleaning of the
stormwater structures in Cairo Lane and NW 127th Street to allow the Engineering Consultant to
conduct their assessment and evaluation.
The evaluation and assessment report were submitted to us in March 2022 and a summary of the
report is provided as one of the attachments.
Financial Impact
300 Engineering has proposed to provide professional engineering, design, permitting support, bid
and award, and engineering services during the construction of Cairo Lane, NW 127th Street, and
Alexandria Drive for $260,730. Staff further recommends the approval of a 10% ($26,073)
contingency to address unforeseen circumstances which may arise, and which would be utilized only
upon the submission and approval of a formal change order. If a Change Order should exceed $25,000,
staff will return to obtain Commission approval.
On the basis of the work to be done, it is proposed that 80% ($229,442) of this phase be funded from
the Stormwater CIP Fund and 20% ($57,361) from the Safe Neighborhood CIP Fund for the roadway
portion of this phase. The Stormwater portion will be funded in part by $77,058 remaining from the
State Revolving Fund Loans LP1306 and LP1307.
Account
Description
Available
Project
Remaining
Balance
87-5386315
Cairo Lane (Stonnwater)
$1,700,331
$229,442
$1,470,889
44-541820
Cairo Lane (Roadway)
$118,397
$57,361
$61,036
Total Project (Including Contingency)
$286,803
Proposed Action:
The Evaluation and Assessment report that was provided by 300 Engineering Group P.A. and the fee
proposal for the provision of design, permitting, and engineering services during the construction of
Cairo Lane, NW 127th Street, and Alexandria Drive were submitted to the Florida Department of
Environmental Protection (FDEP) for review and approval, and the documents were recently
approved by the agency. Therefore, staff recommends approval of this item to provide professional
engineering, design, permitting support, bid and award, and engineering services during the
construction of Cairo Lane, NW 127th Street, and Alexandria Drive for $260,730. Staff further
recommends the establishment of a Contingency of $26,073 to address conditions which may arise.
Attachment:
1. Agenda
2. Summary of the Assessment Report
3. Fee Proposal provided by 300 Engineering Group, P.A.
4. Resolution # 20-9802
5. Resolution # 21-9892
6. Contract Agreement
SUMMARY OF THE
EVALUATION AND ENGINEERING ASSESSMENT REPORT
BY 300 ENGINEERING GROUP P.A.
300 Engineering Group P.A. was contracted by the City of Opa-locka to perform an evaluation
and engineering assessment to the Roadway and Drainage improvement Project of Cairo
Lane, NW 127th Street, and Alexandria Drive. During the evaluation, the consultant was able
to assess the water main system, the force main system, the stormwater system, and the
roadway system for the project area to provide a condition assessment report. This
summary shows a brief description of the proposed work for each system that was intended
to be completed by the former contractor of this project, known as Intercounty Engineering;
and it shows the findings by the consultant.
The water main system improvement indicated that the proposed infrastructure
consisted of an upgrade of the water system along Cairo Lane, with the installation of a 12 -
inch PVC water main, as well as the installation of a new 12 -inch water main along NW 127th
Street and Alexandria Drive 9South end) and the installation of new fire hydrants for fire
protection coverage within the project area. The assessment confirmed that the water mains
along Cairo Lane, NW 127th Street, and Alexandria Drive were installed and are currently
operational. According to the Construction Progress Report received from the Consultant,
nine (9) service connections along NW 127th Street and Alexandria Drive, and five (5) along
Cairo Lane were installed between February 2016 and July 2019. However, some service
connections are pending, and due to the current conditions of the roadways, most of the
installed connections were not able to be assessed. In addition, the firm was not able to locate
all the fire hydrants within the project area as some were not installed or had been damaged
after the installation. Several of the identified fire hydrants were in poor condition and/or
broken. Also, none of the water valves or boxes were identified during the site assessment;
therefore, the current condition is unknown.
The force main system Improvements indicated that the proposed infrastructure
consisted of a 3 -inch HDPE force main along Cairo Lane and Alexandria Drive. The proposed
force main along Cairo Lane is to be interconnected with an existing City -owned 16 -inch
force main along NW 135th Street. The proposed force main along Alexandria Drive is
connected to the terminal manhole of PS# 7; however, discrepancies in the hydraulic model
prepared by Intercounty Engineering were identified in relation to the pressures at the point
of connection with the existing 16 -inch force main. During the assessment, the consultant
was able to validate the installation of the 3 -inch HDPE force main along Cairo Lane, but it is
estimated that 245 LF of force main along this street which is required for the
interconnection was not installed to the existing force main on NW 135th Street by the
previous contractor. The consultant was able to confirm that some of the wastewater service
connections were installed along Cairo Lane and Alexandria Drive, and several are pending
for installation. It was verified that the proposed 3 -inch HDPE force main along Alexandria
Drive was fully installed and connected to Manhole #1 from Pump Station #7.
The Stormwater System Improvement consisted of a network along Cairo Lane and NW
127th Street that conveys the runoff generated on the public right of way 9ROW) by gravity
and directs it towards the NW 127th Street Canal for discharge prior to treatment. The
drainage system consists of thirteen (13) precast grated catch basins, a 24 -inch HDPE solid
trunk line with one (1) storm manhole located at the intersection between Cairo Lane and
NW 127th Street. The Cairo Lane portion of the system consists of twenty (20) precast grated
catch basins, two (2) storm manholes and an HDPE solid drainage trunk line ranging in size
from 18 -inch to 36 -inch. A treatment structure, located at the south end of the project, to
remove nutrients, oils, and suspended solids. The analysis conducted by the Consultant
indicated that the stormwater network proposed by Intercounty Engineering should provide
the required level of service to manage the runoff generated in the public right of way (ROW)
within the project area. During the assessment, the consultant was able to confirm that the
stormwater system along NW 127th Street was installed. However, along Cairo Lane,
approximately 1550 LF of the main trunk line, as well as some interconnections between
catch basins from west to east, and two (2) drainage structures on the west side of the
roadway are pending installation. The Consultant found that several catch basins along the
drainage systems in Cairo Lane were compromised by failed structural integrity which
causes infiltration of groundwater to the system, limiting its capacity to handle stormwater
runoff. Additionally, the body of the stormwater treatment structure located right before the
36 -inch RCP outfall pipeline at the south end of the project in Cairo Lane is built, but none of
the internal treatment systems have been installed. Moreover, the elevations of the installed
stormwater infrastructure, as per the updated topographic survey performed in December
2021, differ from the elevations indicated in the design drawings prepared by Intercounty
Engineering.
Based on the review of the design documentation for the Roadway Reconstruction, the
proposed improvements consisted of a new concrete pavement system that would survive
the heavy traffic observed in the project area. The new roadway included the installation of
2640 LF and 2071 LF of improved concrete pavement and sidewalk along Cairo Lane and
NW 127th Street respectively, as well as the reconstruction of the median on NW 32nd Street.
The analysis indicated that the proposed design by Intercounty Engineering is adequate for
the project area and some optimizations could be included in the next phase of the project.
The installation of the new concrete pavement is still pending. Therefore, irregular roadway
conditions prevailed which prompted the need for a provisional asphalt pavement along
Cairo Lane to improve traffic conditions until the construction of the permanent roadway.
During the Assessment, a new topographic survey was performed to collect updated
information about the project area, such as data from the ROW lines, utility easements, cross
section elevations of the ROW, and others more; and based on the result of the survey, it was
discovered that the current grade differs from the design grade proposed by Intercounty
Engineering.
All the findings encountered by the engineering consultant while performing the Assessment
and Evaluation of Cairo Lane, NW 127th Street, and Alexandria Drive will be added to the
design documents that will be developed as part of this project; and all of them will be finally
addressed during construction phase.
Efficient. Responsive. Innovative.
April 6, 2022
Airia Austin
Public Works and CIP Director
City of Opa-Locka
780 Fisherman Street
Opa-Locka, FL 33054
Re: RFQ-20-0324200 Architectural and Engineering Consulting Services — City with
Cairo Lane, NW 127th Street and Alexandria Drive Project — Design, Permitting
and Engineering Services During Construction
Mr. Austin
As requested, 300 Engineering Group P.A (300 Engineering) is pleased to submit this proposal
to the City of Opa-Locka (City) to provide professional engineering, design, permitting support,
bid & award and engineering services during construction for the referenced project.
Our proposal includes the following sections: Introduction, Description of Services, Schedule,
Invoicing, Compensation, and Assumptions.
We appreciate the opportunity to provide our proposal for these services and look forward
to supporting the City on this important project. If there are any questions, please do
not hesitate to contact us at fatorrealbaA300engineerinq.com.
Regards
Franklin A Tdrrealba, PE
Director
Cc: Rodolfo Remon/300 Engineering
Ana Dvorak/300 Engineering
Email: info@300engineering.com I PH: 305-602-4602 I Fax: 305-675-2373 12222 Ponce de Leon Blvd, Suite 300 I Coral Gables,
Florida 33134 I Web: www.300engineering.com
City of Opa-Locka
RFQ 20-0324200
Cairo Lane, 127th Street and Alexandria Drive Project —
Design, Permitting and Engineering Services During
Construction
SCOPE OF WORK
April 6, 2022
Prepared for:
City of Opa-Locka Public Works Department
Attn: Airia Austin
Public Works and CIP Director
City of Opa Locka
780 Fisherman Street
Opa-locks, FL 33054
Prepared by:
300 Engineering Group, P.A.
2222 Ponce de Leon Blvd, Suite 300
Coral Gables, Florida 33134
3chwayr,-,,\
Table of Contents
INTRODUCTION 2
DESCRIPTION OF SERVICES 10
100 Project Management 11
200 60% Design Submittal and PER 11
300 90% Design Submittal and FER 13
400 100% Design and Bid Set Submittals 13
500 Permitting Support 14
600 Bid and Award Services 15
700 Engineering Services during Construction and Inspection Services 16
SCHEDULE 16
INVOICING 17
COMPENSATION 17
ASSUMPTIONS 17
1
City of Opa-Locka
RFQ 20-0324200
Cairo Lane, NW 127th Street and Alexandria Drive Project — Design,
Permitting and Engineering Services During Construction
SCOPE OF WORK
INTRODUCTION
The City of Opa-Locka (City) owns, operates and maintains a water distribution system, a
wastewater collection & transmission system and a stormwater management system within its
service area. Cairo Lane, NW 127th Street and Alexandria Drive are within an industrial area
located in the southwest portion of the City, south of NW 135th Street and east of the Douglas/Le
Jeune Road Connector. The project area was once part of a 50 -acre lake fill known as Milton's
Dump that operated from 1966 to 1981.
In 2015, the City issued the Request for Proposal (RFP) No: 15-2904100 to conduct
improvements to the water, wastewater, stormwater systems and roadway reconstruction at Cairo
Lane, NW 127th Street and sections of Alexandria Drive. The project seeks to address the non-
existing drainage system in the area and provide for improved roadway conditions.
The project was procured as a Design -Build project and the contract was awarded to Intercounty
Engineering Inc. on May 13, 2015. Based on the design plans provided by the City on July 1,
2020, the project included the following:
Cairo Lane, from the NW 127th Street Canal to NW 135th Street:
• Installation of a new 3 -Inch HDPE force main (FM), thirty-four (34) service connections to
the property line for the connection of privately owned grinder pump stations and
interconnection with an existing force main along NW 135th Street. Grinder pumps stations
shall be designed and installed by the property owners
• Installation of new drainage system, including twenty (20) catch basins, trunk drainage
pipping, nutrient removal treatment system at the south end of Cairo Lane and outfall to
discharge to the 127th street canal
• Installation of a new section of 12 -Inch PVC water main
• Roadway reconstruction
NW 127th Street, from Cairo Lane to NW 32nd Avenue:
• Installation of new drainage system, including thirteen (13) catch basins and trunk
drainage pipping
• Installation of a new 12 -Inch PVC water main and five (5) fire hydrants
• Roadway reconstruction
Alexandria Drive, from NW 127th Street to approximately NW 131st Street:
• Installation of a new 3 -Inch HDPE FM and service connections to the property line for the
connection of privately owned grinder pump stations. Grinder pumps stations shall be
designed and installed by the property owners
• Installation of a new section of 12 -Inch PVC water main
2
The construction began in February 2016 and due to financial constraints and unforeseen
conditions the construction was stopped in July 2019. Based on progress reports provided by the
City on July 1st, 2020 and a site visit conducted with the City on July 10th, 2020, the following
infrastructure was installed:
• 3 -Inch HDPE FM along Cairo Lane and five (5) service connections, not including the NW
135th Street crossing and connection to the existing force main
• South section of the trunk drainage pipe along Cairo Lane (up to catch basin 10), eighteen
(18) catch basins and the stormwater treatment structure (without the filters)
• 12 -Inch PVC water main section along Cairo Lane
• Trunk drainage line along NW 127th Street and thirteen (13) catch basins
• 12 -Inch PVC water main along NW 127th Street and four (4) fire hydrants
• 3 -Inch HDPE FM along Alexandria Drive and six (6) service connections
• 12 -Inch PVC water main section along Alexandria Drive
Per the City, the construction progress has been summarized in the following figures and tables:
Figure 1. Cairo Lane Project
Legend
El Installed Treatment System
- Installed Force Main
— Force Main Pending
Roadway Reconstruction Pending
— Installed Stormwater Trunk
- Stormwater Trunk Pending
❑ Installed Stormwater Structure
▪ Stormwater Structure Pending
0 Installed Stormwater Junction
— Installed Water Main
O Fire Hydrant Pending for Verification
Cairo Lane Project Progress
3
Legend
OFire Hydrant Pending for Verification
Roadway Reconstruction Pending
— Installed Stormwa ter Trunk
Installed Stormwater Structure
nl." — Installed Water Main
Table 1. Stormwater Improvements Status per the City
Road
Estimated LF of
Stormwater Trunk
Number of
Stormwater Catch
Basins
Installed
Pending
Installed
Pending
Cairo Ln
1,226
1,546
18
2
NW 127th St
1,987
-
13
-
Street
Legend
Installed Drainage Structures
• Duda
® Stormwater Manhole
I.1 Stormwater Treatment System
e Catch Bann
Pending Drainage Structures
O Catch Bann
- Installed Trunk Drainage Pipping
- Pending Trunk Drainage Pipping
Figure 4 — Stormwater Drainage System per design proposed by Intercounty Engineering Inc.
5
Table 2. Force Main Improvements Status per the City
Road
Estimated LF of
Force Main
Laterals
Installed
Pending
Installed
Pending
Cairo Ln
2,449
165
5
29
Alexandria Dr
967
-
6
5
Legend
Inedded
— Prop. Force Maio
•^- Prop. Sewer Lelmol
Pealing
Prop. Force Mein
Prop. Sower Lateral
Figure 5 — Wastewater Collection and Transmission System per design proposed by Intercounty
Engineering Inc.
6
Table 3. Water Distribution Improvements Status per the City
Road
Estimated LF of
Water Main
Installed
Number of new FH
in the design
Cairo Ln
715
2
NW 127th St
1,680
5
Alexandria Dr
275
-
Legend
Fire Hydrants
+ Pending Installation
Pending Verification
— Installed Water Main
Figure 6 — Water Distribution Improvements per design proposed by Intercounty Engineering Inc.
7
Table 4. Roadway Reconstruction Status per the City
Road
Estimated LF of Pending
Roadway
Reconstruction
Cairo Ln
2,640
NW 127th St
2,071
As a separate task, the City of Opa-Locka requested 300 Engineering, Group P.A. (300
Engineering) to assess the design proposed by Intercounty Engineering, as well as to evaluate
the conditions of the portions of the project that were built between 2016 and 2019 by Intercounty
Engineering. This assessment was used to define the scope of work required to complete the
proposed improvement for water, wastewater & stormwater systems and roadway reconstruction.
A summary of the assessment performed by 300 Engineering is presented below. The summary
lists the specific scope items that 300 Engineering will include in the development of the final
construction documents for this project as part of the Design, Permitting and Engineering Services
During Construction included herein.
Roadway Reconstruction
As indicated above, no portion of the final roadway has been installed. As of September 2021, a
temporary pavement (temporary 2 -inch asphalt roadway constructed on a limerock base) was
built by the City along Cairo Lane to improve the traffic conditions in the area. However, NW 127th
Street remains unpaved. This temporary pavement covered several of the existing infrastructure
such as water meters, water valves, catch basins, manholes, communications boxes, wastewater
force connections, among others, as it does not align with the ROW lines. Moreover, current
grades differ from the design grades proposed by Intercounty Engineering, with the new grade
being higher in several places.
Under this scope of work, 300 Engineering will develop the final construction documents of the
roadway reconstruction to include:
• Final concrete pavement design along Cairo Lane and NW 127th Street, including revised
grade lines
• Development of detailed Maintenance of Traffic (MOT) plans along Cairo Lane and NW
127th Street
Stormwater System
Based on the original design by Intercounty Engineering and per 300 Engineering's field
observations, approximately 1,550 LF of the main trunk drainage pipeline as well as several
interconnections between catch basins are pending for installation along Cairo Lane. Additionally,
two (2) catch basins (S-13 and S-15) were not installed and six (6) of the installed catch basins
(S-5, S-7, S-11, S-17, S-19 and S-20) are buried underneath the temporary asphalt. Moreover, it
was observed that S-2 and S-3 presented continuous ground water intrusion which is assumed
to be infiltrating into the system due to structural issues.
The entire stormwater system along NW 127th Street was installed and located in the field (S-21
to S-33). However, oil contaminated materials were found in all these structures, and some of the
8
r,\
were found to be compromised, with failed structural integrity causing infiltration of groundwater
to the system, as is the case of S-27. It was also observed that most of the stormwater structures
along Cairo Lane and NW 127th Street were missing their final cover.
Installed structures might require rim elevation modification with a concrete collar to reach the
adequate pavement grade. It was found that several of the catch basins were buried 1 foot to 1.5
feet below the current grade.
Moreover, the body of the stormwater treatment structure located before the outfall discharge at
Cairo Lane was constructed but none of the internal treatment systems were installed. The 36 -
inch RC outfall pipeline was observed to be approximately 80% submerged in the canal. In
addition, manatee grates were not present and the headwall system needs to be completed.
Based on field observations and evaluation of the design proposed by Intercounty Engineering,
the installed stormwater infrastructure follows the original design concept and is considered
adequate for stormwater management within the project site. Therefore, 300 Engineering will
develop construction documents to finalize the installation of the portions of the network that are
pending and will incorporate optimizations to the design to improve its performance.
Under this scope of work, 300 Engineering will develop the final construction documents for the
completion of the stormwater system to include:
• Installation of pending section of drainage pipelines along Cairo Lane
• Installation of pending catch basins along Cairo Lane
• Repair and/or replacement of failing catch basins along Cairo Lane and NW 127th Street
• Installation of catch basin covers
• Adjustments of catch basins rim elevations to meet the proposed roadway elevation
• Completion of the installation of the treatment system to provide solids, nutrients and oily
materials removal
• Completion of the installation outfall system
Wastewater System
During the field assessment, 300 Engineering was able to observe evidence of installation of the
3 -inch HDPE force main along Cairo Lane. However, that the last portion of the force main
(approximately 165 LF) along of Cairo Lane and the connection to the City's existing 16 -inch force
main at NW 135th Street were not installed. Only one (1) sewer connection was identified along
Cairo Lane, as most of the installed infrastructure was covered by the temporary asphalt. The
proposed 3 -inch HDPE force main along Alexandria Dr was fully installed and connected to
Manhole 1 from Pump Station 7.
The force main section crossing NW 135th Street will be designed using open trench installation
which will allow for a more direct connection between the proposed 3 -inch HDPE force main and
the existing 16 -inch force main, reducing pressure losses in the system and minimizing flow
constrains that could cause clogs in the pipe.
Under this scope of work, 300 Engineering will develop the final construction documents for the
completion of the wastewater system to include:
• Installation of approximately 165 LF of 3 -inch HDPE force main via open trench
9
• Installation of interconnection with exiting 16 -inch force main at NW 135th Street
• Repair and/or replacement of the existing sewer connections presumed to be damaged
along Cairo Lane
• Installation of pending sewer connections presumed to be damaged along Cairo Lane
• Repair and/or replacement of damaged force main valves and/or valve boxes
Water System
As indicated by the City, the proposed water mains at NW 127th Street, Alexandria Drive and
Cairo Lane were installed and are currently operational. As per the documentation provided by
the City, there are fifteen (15) tapped service connections along NW 127th Street and Alexandria
Drive, and five (5) along Caro Laine. However, most of the connections, valves and meters could
not be located in the field, as they are all buried underneath the temporary pavement along Cairo
Lane or under dirt along NW 127th Street and Alexandria Drive.
Several of the proposed or previously existing fire hydrants were not located during the site
investigation activities. In addition, several of the fire hydrants that were identified in the field were
in poor conditions and/or broken.
Under this scope of work, 300 Engineering will develop the final construction documents for the
completion of the water system to include:
• Installation of pending fire hydrants
• Repair and/or replacement of damaged fire hydrants
• Repair and/or replacement of damaged water service connections, water meters, water
valves and/or valve boxes
DESCRIPTION OF SERVICES
300 Engineering is hereby presenting a scope of services to provide the City with Cairo Lane, NW
127th Street and Alexandria Drive Project — Design, Permitting and Engineering Services During
Construction. 300 Engineering intends to undertake this project on a Lump Sum fee basis.
This project has been divided into the following tasks:
Task
Description
100
Project Management
200
60% Design Phase
300
90% Design Phase
400
100% Design and Bid Set Submittals
500
Permitting Support
600
Bid and Award Services
700
Engineering Services during Construction and Inspection Services
10
100 Project Management
300 Engineering will provide project management services for the duration of the project. These
services will include the following:
a. Kick-off and Coordination Meetings
• Prepare for and attend to the project kickoff meeting to be held at the City's offices or via
teleconference with representatives from the City. The purpose of this meeting is to
confirm project objectives, review project timeline, define roles & responsibilities, and
discuss communication plan
• Prepare for and attend to the project monthly coordination meetings. 300 Engineering staff
will attend these meetings in person at the City's facilities or by teleconference. For the
purpose of estimating the level of effort associated with this activity, six (6) coordination
meetings have been budgeted during the design and permitting phases of this scope of
services
• For each meeting conducted under this project, 300 Engineering will prepare an agenda
and meeting minutes
b. Project Progress Reports
300 Engineering will prepare monthly progress reports that will be issued to the City along with
the monthly invoices. Monthly progress reports will include: overall status of the project, work
performed during the work period, estimated completion of tasks and major sub -tasks, and current
challenges/issues.
Deliverables
The following deliverables will be submitted to the City as part of Task 100:
• Meeting agendas and minutes (One (1) kick-off meeting and six (6) coordination meetings)
• Monthly progress reports (Twelve (12) monthly progress reports)
200 60% Design Submittal and PER
300 Engineering will develop the 60% design submittal for the improvements to the water,
wastewater, stormwater systems and roadway reconstruction at Cairo Lane, NW 127th Street
described herein. The 60% design submittal will include the following activities:
• Preparation of 60% design drawings (civil discipline) for the water system
• Preparation of 60% design drawings (civil discipline) for the wastewater system
• Preparation of 60% design drawings (civil discipline) for stormwater system and roadway
reconstruction
• Preparation of technical specifications
• Preparation of Class 3 level estimate of probable construction cost
• Preparation of Preliminary Engineering Report (PER) for the sewer system
• Preparation of Preliminary Engineering Report (PER) for the stormwater system
300 Engineering will prepare the technical specifications based on the City's and/or MDWASD's
standard specifications.
300 Engineering will also prepare a Class 3 level estimate of probable construction cost in
accordance with AACE International Recommended Practice 56R-08 Cost Estimate
Classification System.
The PERs shall be prepared to satisfy the requirements of the Miami -Dade County Regulatory
and Economic Resources (MDRER) Department. The PER for the sewer system shall contain the
following information:
• Introduction
• Project Location
• Reasons of Project
• Description of Force Main System
• Design Criteria for Force Main Replacement — (Hydraulic Model to be provided by the City
or City's designee)
• Scope of Work
• Exhibits
The PER for the stormwater system shall contain the following information:
• Introduction
• Project Location
• Reasons of Project
• Description of Stormwater System
• Design Criteria for Stormwater System, including hydraulic modeling under revised site
conditions
• Scope of Work
• Exhibits
It is anticipated that the City will complete its review of the 60% Design Submittal (drawings,
technical specifications, estimate of probable construction cost) and PERs within ten (10) working
days of receipt of the submittal.
Deliverables
The following deliverables will be submitted to the City as part of Task 200:
• 60% Design Drawings for the Water System including: location map, general notes,
proposed plans and profiles. One (1) electronic set of drawings (24x36 -inch at 1:20 scale)
• 60% Design Drawings for the Wastewater System including: location map, general notes,
existing and proposed plans and profiles One (1) electronic set of drawings (24x36 -inch
at 1:20 scale)
• 60% Design Drawings for Stormwater System and Roadway Reconstruction including:
location map, general notes, proposed plans and profiles, cross sections, pavement
restoration, MOT, signage and markings. One (1) electronic set of drawings (24x36 -inch
at 1:20 scale)
• Technical specifications. One (1) electronic copy
• Class 3 Estimate of Probable Construction Cost. One (1) electronic copy
• Wastewater System Preliminary Engineering Report. One (1) electronic copy
• Stormwater System Preliminary Engineering Report. One (1) electronic copy
12
300 90% Design Submittal and FER
Upon approval of the 60% Design submittal, 300 Engineering shall prepare 90% drawings and
specifications for the project. The 90% drawings will include updated general, civil and design
details. Additionally, the stormwater system and roadway drawings shall include Maintenance of
Traffic (MOT) and stormwater pollution prevention plans. The drawings and specifications shall
include the necessary information to accommodate the proposed improvements. Please refer to
Appendix A for a preliminary list of drawings. 300 Engineering will update the stormwater and
wastewater system PERs based on the comments received from the City and will prepare the
Final Engineering Reports (FER) to be used for permitting purposes.
City will provide standard contract documents including front-end documents. 300 Engineering
will prepare the technical specifications based on Miami Dade Water and Sewer Department
(MDWASD); and/or FDOT's standards.
The 90% design submittal (drawings, technical specifications, estimate of probable construction
cost) will be submitted to the City for review and comments. The City shall provide the comments
to 300 Engineering in electronic format. It is anticipated that the City will complete its review of
the 90% design submittal within ten (10) working days of receipt of the submittal package.
Deliverables
The following deliverables will be submitted to the City as part of Task 300:
• 90% Design Drawings for the Water System. One (1) electronic set of drawings (24x36 -
inch at 1:20 scale)
• 90% Design Drawings for the Wastewater System. One (1) electronic set of drawings
(24x36 -inch at 1:20 scale)
• 90% Design Drawings for Stormwater System and Roadway Reconstruction. One (1)
electronic set of drawings (24x36 -inch at 1:20 scale)
• Technical specifications. One (1) electronic copy
• Class 1 Estimate of Probable Construction Cost. One (1) electronic copy
• Wastewater System Final Engineering Report. One (1) electronic copy
• Stormwater System Final Engineering Report. One (1) electronic copy
400 100% Design and Bid Set Submittals
Upon receipt of the comments from the City to the 90% design, 300 Engineering shall proceed
with the preparation of the 100% design drawings. The 100% documents will be submitted to the
City for final review and will be used to submit permit applications to the permitting agencies.
300 Engineering will prepare the Bid Set of construction documents to be utilized for bidding
purposes after receipt of comments from the permitting agencies and comments from the City on
the 100% design submittal.
It is anticipated that the City will complete its review of the 100% complete plans and specifications
within ten (10) working days of receipt of the submittal package.
Deliverables
The following deliverables will be submitted to the City as part of Task 400:
• 100% Submittal (to be used for permitting):
13
o Water System Drawings. One (1) electronic Signed and Sealed set of drawings
(24x36 -inch, scale 1:20)
o Wastewater System Drawings. One (1) electronic Signed and Sealed set of
drawings (24x36 -inch, scale 1:20)
o Stormwater System and Roadway Reconstruction Drawings. One (1) electronic
Signed and Sealed set of drawings (24x36 -inch, scale 1:20)
• Bid Set Submittal (to be used for bidding purposes)
o Water System Drawings. One (1) electronic Signed and Sealed set of drawings
(24x36 -inch, scale 1:20)
o Wastewater System Drawings. One (1) electronic Signed and Sealed set of
drawings (24x36 -inch, scale 1:20)
o Stormwater System and Roadway Reconstruction Drawings. One (1) electronic
Signed and Sealed set of drawings (24x36 -inch, scale 1:20)
o Technical Specifications. One (1) electronic copy
• Class 1 Estimate of Probable Construction Cost. One (1) electronic copy
500 Permitting Support
300 Engineering will perform the following activities:
• Prepare one (1) permit application, per agency identified below
• Provide design data as required for permit approval from the various regulatory agencies
• Prepare signed and sealed contract documents for regulatory agency/City review, as
described in task 400
• Respond to requests for information (RFIs) issued by the regulatory agencies within ten
(10) working days of receipt of comments
Anticipated regulatory reviews are as follows:
Miami -Dade County Fire Rescue
It is anticipated that a Municipal Permit will be required with the Miami -Dade Fire Rescue for the
fire hydrants and/or fire services located within the project.
Miami -Dade County RER/FDEP
It is anticipated that a Sewer Extension Permit will be required for the force main extension
considered herein.
Florida Department of Transportation
It is anticipated that a Utility Permit with the Florida Department of Transportation will be required
for the project.
FDEP
It is anticipated that a National Pollution Discharge Elimination System (NPDES) Generic Permit
for Large and Small Construction Activities might be required for the project.
14
Miami -Dade County RER-DERM
It is anticipated that a Class II permit with RER/DERM will be required for the construction of
drainage system with overflow or outfall in, on or upon any water body within the project. A
stormwater pollution prevention plan will be prepared for the project.
City of Opa-Locka Public Works Department
It is anticipated that a Public Works Building Permit will be required for this project.
Miami -Dade County Public Works Department
It is anticipated that a Dry Run review for the Miami -Dade Transportation and Public Works
Department will be required for the project.
300 Engineering will respond to RFIs issued by the regulatory agencies as required. It is
anticipated that up to two (2) RFIs per agency will be responded to during the permitting process.
Permitting fees are not included in this proposal. The City shall be responsible for all permit fees.
Deliverables
The following deliverables will be submitted to the City as part of Task 500:
• One (1) permit application per agency (as outlined above)
• Reponses to RFIs
600 Bid and Award Services
300 Engineering shall attend one (1) pre -bid conference for the project described herein. 300
Engineering shall prepare and distribute written meeting minutes to the bidders and attendees
within three (3) calendar days after the pre -bid conferences.
300 Engineering shall receive, keep track, and provide timely responses to RFIs from contractors
during the bid process. 300 Engineering shall prepare written addenda with RFIs and responses
and the final version of each addenda shall be transmitted to the City's designee for review and
issuance.
Within five (5) calendar days of receipt of bids, 300 Engineering shall evaluate the bids for
completeness, responsiveness, and price, including alternative prices and unit prices, and shall
make a recommendation to the City regarding award of the contract for the project.
Deliverables
The following deliverables will be submitted to the City as part of Task 600:
• Pre -bid conference meeting minutes. One (1) electronic copy emailed to the City's
designee
• Response to RFIs from the potential bidders. One (1) electronic copy per RFI emailed the
City's designee
• Formal Recommendation to the City regarding award of contract. One (1) electronic copy
emailed to the City's designee
15 /'1 %'r `v
700 Engineering Services during Construction and Inspection
Services
300 Engineering shall provide the following engineering services during construction:
• Preparation of Responses to RFIs. The number of responses to RFIs from the contractor
shall be limited to twenty (20) under this scope of work
• Review of Shop Drawings submittals. The number of shop drawings review from the
contractor shall be limited to twenty-five (25) under this scope of work
• Daily Construction Inspections for the duration of the construction phase. For the purpose
of estimating the level of effort associated with this activity, six (6) months of construction
have been budgeted
• Review and approval of contractor as-builts drawings, including verification of regulatory
compliance and project certification
• Review and approval of change order requests. The number of review and approval of
change order requests shall be limited to five (5) under this scope of work
• Attendance to Pre -Construction Meeting. The number of pre -construction meetings shall
be limited to one (1) under this scope of work
• Attendance to Bi-weekly Construction Meetings
• Review and approval of contractor request for payment
300 Engineering will not provide construction management services under this scope of work.
The City shall be responsible for the management of the Contractor.
Deliverables
The following deliverables will be submitted to the City as part of Task 700:
• RFI Response Memorandum. One (1) electronic copy emailed to the City designee per
RFI
• Shop Drawing Submittal Review comments. One (1) electronic copy emailed to the City's
designee per Shop Drawing review
• Daily Inspection Reports. One (1) electronic copy emailed to the City's designee per report
• As -built Review Memorandum. One (1) electronic copy emailed to the City's designee
• Change Order Review and Recommendations. One (1) electronic copy emailed to the City
designee per change order request
• Pre -Construction Meeting Agenda and Meeting Minutes. One (1) electronic copy emailed
to the City's designee
• Bi-weekly Construction Meeting Agendas and Meeting Minutes. One (1) electronic copy
emailed to the City's designee per meeting
• Contractor Request for Payment Approval. One (1) electronic copy emailed to the City's
designee per contractor payment request
SCHEDULE
The Project Schedule is approximately twelve (12) months from NTP.
16
INVOICING
Invoicing will be monthly as per the Contract between 300 Engineering and the City of Opa-Locka.
Invoices shall be paid within thirty (30) days of invoice receipt.
COMPENSATION
The services described herein for Tasks 100 to 600 will be performed on a fixed lump sum fee
basis, and in a time and materials fee basis for Task 700, as per the Contract between 300
Engineering and the City of Opa-Locka, in the amount shown in Appendix B as CONTRACT
GRAND TOTAL. Miles, reproduction, and other reimbursable expenses are to be paid as
presented and approved.
ASSUMPTIONS
This Scope of Services is based on the following assumptions:
• All requested information will be made available to 300 Engineering by the City
• When available, the City will provide 300 Engineering with any requested AutoCAD
information in electronic format
• City's staff will be available to attend meetings and assist 300 Engineering with site visits
as necessary
• City will provide standard contract documents including front-end documents. 300
Engineering will prepare the technical specifications based on Miami Dade Water and
Sewer Department (MDWASD); and/or FDOT's standards
• MOTs will be prepared FDOT Standard Details as a base
• Permit fees shall be paid by 300 and reimbursed by the City
• Performance durations provided assume timely permit processing by regulatory agencies
having jurisdiction over the project. Delays in obtaining permits beyond the control of 300
Engineering and our subconsultants may result in delays to the performance schedule for
which 300 Engineering cannot be held liable
• 300 Engineering is responsible for the certification of the portions of the project designed
by 300 Engineering
• 300 Engineering is responsible for obtaining the specified permits for this project, as listed
herein, one time per agency only. If permits expire before the completion of the
procurement and/or construction phases and permit renewals are required, these shall be
considered additional permitting services, not included in this scope of work, and would
require a scope and fee revision
• Water main extension permit will not be required as the water mains within the project
area are already in operation
• 300 Engineering will not perform sanitary sewer hydraulic modeling services under this
scope of work. City will provide the sanitary sewer model reports as required for sewer
extension permits
• It is the responsibility of the Contractor to submit and secure a Class V permit application
with RER/DERM prior to initiating construction work
• The force main section crossing NW 135th Street will be designed for open trench
installation. This scope of work does not include HDD design
17
• The stormwater system will be designed to only manage the runoff generated by the public
ROW
• The City will be responsible for enforcing code compliance in the project area to avoid
illegal disposal of debris in the ROW and/or in the stormwater structures
• Environmental Assessment/Remediation activities are not included in this scope of work
• Existing utilities will be identified and considered during the design phases of the project.
If major utility relocation design efforts are needed, this might require a revision of the
scope of work
• The recommendations and design criteria defined in the Technical Memorandums
prepared as part of a separate tasks were based on documentation provided by the City
as well as limited field observations performed by 300 Engineering
• The estimation of the pressure at the point of connection (POC) of the force main will be
conducted based on the data provide by the Hydraulic Model to be developed by the City's
designee
• 300 Engineering shall not be responsible for any delays in the project caused by response
times from the City and/or utility owners
• 300 Engineering shall not be held liable for the integrity, proper functioning and adequate
installation of infrastructure installed by Intercounty Engineering
• 300 Engineering shall not be liable for any malfunction or damage to the City's roadways,
water distribution system, drainage system, force main, and/or consumer lines
• The City shall provide 300 Engineering with the contact information of the property owners
within the project site
• The City shall provide 300 Engineering with the contact information, if available, of utility
owners that were involved during the Design -Build project conducted by Intercounty
Engineering
• In consideration of this Project, unrestricted access to data and information sources is
made available to 300 Engineering. 300 Engineering shall comply fully with all security
procedures, and shall not divulge to third parties all confidential Data Information obtained
from the City of Opa-Locka while performing consulting services, including, but not limited
to, security procedures, business operations information or proprietary information in the
possession of the City of Opa-Locka. 300 Engineering shall not be required to keep
confidential information or material that is publicly available through no fault of 300
Engineering, material that 300 Engineering developed independently without relying on
the State's or Customer's confidential information, or material that is otherwise obtainable
under State Law as a public record
18
APPENDIX A
Preliminary List of Drawings
1) Water System
Sheet Description
G1 Title Sheet
G2 Notes and Legend
G3 General Notes
G4 Key Sheet
C1 Water Service Connections and
C2 Water Service Connections and
C3 Water Service Connections and
C4 Water Service Connections and
C5 Water Service Connections and
C6 Water Service Connections and
C7 Water Service Connections and
C8 Water Service Connections and
C9 Water Service Connections and
010 Water Service Connections and
011 Water Service Connections and
C12 Water Service Connections and
C13 Civil Details
C14 Civil Details
C15 Standard Details
C16 Standard Details
C17 Standard Details
2) Wastewater System
Sheet
G1
G2
G3
G4
01
C2
C3
C4
C5
C6
C7
C8
C9
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Fire
Hydrants Plan — Cairo Lane
Hydrants Plan — Cairo Lane — Cairo Lane
Hydrants Plan — Cairo Lane — Cairo Lane
Hydrants Plan — Cairo Lane — Cairo Lane
Hydrants Plan — Cairo Lane — Cairo Lane
Hydrants Plan — Cairo Lane — Cairo Lane
Hydrants Plan — Cairo Lane — Cairo Lane
Hydrants Plan — Cairo Lane — NW 127th
Hydrants Plan — Cairo Lane — NW 1271h
Hydrants Plan — Cairo Lane — NW 127th
Hydrants Plan — Cairo Lane — NW 127th
Hydrants Plan — Cairo Lane — NW 127th
Description
Title Sheet
Notes and Legend
General Notes
Key Sheet
Force Main Plan & Profile — Cairo Lane
Force Main Plan & Profile — Cairo Lane
Force Main Plan & Profile — Cairo Lane
Force Main Plan & Profile — Cairo Lane
Force Main Plan & Profile — Cairo Lane
Force Main Plan & Profile — Cairo Lane
Force Main Plan & Profile — Cairo Lane
Civil Details
Civil Details
19
Street
Street
Street
Street
Street
010
C11
C12
Standard Details
Standard Details
Standard Details
3) Roadway and Stormwater System
Sheet
G1
G2
G3
G4
01
C2
C3
C4
C5
C6
C7
C8
C9
010
011
C12
C13
C14
C15
C16
C17
C18
C19
C20
C21
C22
C23
C24
C25
C26
C27
C28
C29
C30
C31
Description
Title Sheet
Notes and Legend
General Notes
Key Sheet
Stormwater Structures
Stormwater Structures
Roadway and
Roadway and
Roadway and
Roadway and
Roadway and
Roadway and
Roadway and
Roadway and
Demolition/Modification Plan
Demolition/Modification Plan
Drainage Plan & Profile — Cairo Lane
Drainage Plan & Profile — Cairo Lane
Drainage Plan & Profile — Cairo Lane
Drainage Plan & Profile — Cairo Lane
Drainage Plan & Profile — Cairo Lane
Drainage Plan & Profile — Cairo Lane
Drainage Plan & Profile — Cairo Lane
Drainage Plan & Profile — NW 127th Street
Roadway and Drainage Plan & Profile — NW 127th Street
Roadway and Drainage
Roadway and Drainage
Roadway and Drainage
Roadway and Drainage
Civil Details
Civil Details
Civil Details
Civil Details
Civil Details
Civil Details
Civil Details
Civil Details
Standard Details
Standard Details
Standard Details
MOT — Cairo Lane
MOT — Cairo Lane
MOT — Cairo Lane
MOT — Cairo Lane
MOT — Cairo Lane
Plan & Profile — NW 127th Street
Plan & Profile — NW 127th Street
Plan & Profile — NW 127th Street
Plan & Profile — NW 32nd Avenue
20 ) ii i;\
/\�,_
C32
C33
C34
C35
C36
C37
C38
C39
C40
C41
C42
C43
C44
C45
C46
C47
C48
C49
C50
C51
C52
C53
C54
C55
C56
C57
C58
C59
C60
C61
C62
C63
C64
C65
MOT — Cairo Lane
MOT — Cairo Lane
MOT — NW 127th Street
MOT — NW 127th Street
MOT — NW 127th Street
MOT — NW 127th Street
MOT — NW 127th Street
Cross
Cross
Cross
Cross
Cross
Cross
Sections — Cairo
Sections — Cairo
Sections — Cairo
Sections — Cairo
Sections — Cairo
Sections — Cairo
Cross Sections — Cairo
Lane
Lane
Lane
Lane
Lane
Lane
Lane
Cross Sections — NW 127th Street
Cross Sections — NW 127th Street
Cross Sections — NW 127th Street
Cross Sections — NW 127th Street
Cross Sections — NW 127th Street
Stormwater Pollution Prevention Plan
Stormwater Pollution Prevention Plan
Stormwater Pollution Prevention Plan
Stormwater Pollution Prevention Plan
Stormwater Pollution Prevention Plan
Stormwater Pollution Prevention Plan
Signing and Pavement Markings — Cairo Lane
Signing and Pavement Markings — Cairo Lane
Signing and Pavement Markings — Cairo Lane
Signing and Pavement Markings — Cairo Lane
Signing and Pavement Markings — Cairo Lane
Signing and
Signing and
Signing and
Signing and
Pavement Markings — NW 127th Street
Pavement Markings — NW 127th Street
Pavement Markings — NW 127th Street
Pavement Markings — NW 127th Street
21
City of Opa-Locka
RF Q No . 20-0324200
" Cairo Lane, NW 127th Street and Alex andri a Driv e Project — D esign, Permitting and Engi neering Servic es Duri ng Constructi on"
Fee Schedul e
Project Principal Pr oj ect Manager
Operati ons Engineer of Record Pr ot ect Engin eer C AD Technician I nspect or T otal Ho urs
Supp ort
Ra te, Mir 5215. 00 9190.00 0160.00 $160 .00 0140.00 075.00
990 .00
Subtask
100
200
300
400
500
600
700
Pro ject Managemen t
60% Design Phase
90% Des ign Phase
100% Design and Bid Set Su bmitta ls
Permittin g Suppo rt
Bid a nd Award S erv ices
Engineering Services during Con stru ctio n and Inspection Service s
2
2
26
50
27
19
36
10
73
22
12
10
60
30
20
21
12
121
31
120
60
60
72
8
179
240
120
80
57
492
249
189
131
32
1013
640
To ta l (Nou n)
4
241
44
264
530
440
640
2163
Su b -Total Labo r Fee
Total Prote ct Cost (Labo r)
% Utiliza tio n
0. 18%
$860.00
11.14%
2.03%
12.21 %
24.50%
20 .34%
29.59%
100.00 %
To tal ($)
045,790.00
87,040. 00
$42,240.00
$74,200 .00
$33,000.00
957,600 .00
9260,730 .00
3CC
Budget
Lab or
Subtotal
99,280.00
$9 .280.00
$57,420 .00
957,420 .00
029250.00
929.250.00
022,810 .00
922 ,810.00
520,710.00
920,710.00
$5,370.00
95 ,370.00
9115.890 .00
9115,890.00
$260,730.00
$260,730.00
9260,730 .00
$260,730 .00
R em arks
Lump Sr,,u
Lump Sum
Lump Sum
Lump Sum
Lump Sum
Lump S um
Time 8 Materiels
Paget
Sponsored by: City Manager
RESOLUTION NO. 20-9802
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER
TO ENTER INTO AN AGREEMENT WITH 300 ENGINEERING
GROUP, P.A. FOR CONTINUING PROFESSIONAL
ARCHITECTURAL AND ENGINEERING CONSULTING
SERVICES FOR COMPLETION OF THE CAIRO LANE, NW
127TH STREET AND ALEXANDRIA DRIVE PROJECT
IMPROVEMENTS; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on June 10, 2020, the City Commission of the City of Opa-Locka
("Commission') accepted bid proposals from several firms for continuing professional
architectural and engineering consulting services pursuant to RFQ No. 20-0324200. The
Commission further authorized the City Manager to enter into multiple agreements for
architectural and engineering consulting services as provided therein; and
WHEREAS, more specifically, the City Commission approved entering into an
agreement with 300 Engineering Group, P.A. for Civil Engineering, landscape
architectural, structural engineering and traffic engineering services; and
WHEREAS, the City now desires to enter into an agreement with 300
Engineering Group, P.A., pursuant to the proposal attached hereto as Exhibit "A", to
provide engineering services for the assessment and evaluation of the Cairo Lane, NW
127th Street and Alexandria Drive Project improvements, including the verification of
the design proposed by the previous Contractor, and to develop the basis of design for
the completion of the stormwater, force main, water system, and roadway
improvements within the City, in an amount not exceed One Hundred Fifty -Nine
Thousand, Two Hundred Ninety -Six Dollars ($159,296.00); and
WHEREAS, the City Commission finds that it is in the best interest of the City
and its residents to enter into an agreement with 300 Engineering Group, P.A. for
continuing professional architectural and engineering consulting services as set forth
herein.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA LOCKA, FLORIDA:
Section 1. RECITALS ADOPTED.
The recitals to the preamble herein are incorporated by reference.
Section 2. AUTHORIZATION
1
Resolution No. 20-9802
The City Commission of the City of Opa-Locka hereby authorizes the City Manager to
enter into an agreement with 300 Engineering Group, P.A. for continuing
professional architectural and engineering consulting services to provide
engineering services for the assessment and evaluation of the Cairo Lane, NW 127th
Street and Alexandria Drive Project improvements within the City, in an amount
not exceed One Hundred Fifty -Nine Thousand, Two Hundred Ninety -Six Dollars
($159,296.00) and in a contract form to be approved by the City Manager.
SECTION 3. SCRIVENER'S ERRORS.
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
Manager, or the City Manager's designee, without need of public hearing, by filing a
corrected copy of same with the City Clerk.
Section 4. EFFECTIVE DATE.
This Resolution shall be effective immediately upon adoption hereof and approval by
the Governor of the State of Florida or Governor's designee.
PASSED and ADOPTED this 9th day of September, 2020.
Matthew A. Pigatt, Mayor
ATTEST:
ack
a Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICI NCY:
(j7
Burnadette Norris -Weeks, P.A.
City Attorney
Moved by: Vice Mayor Davis
Seconded by: Commissioner Kelley
2
Resolution No. 20-9802
VOTE: 5-0
Commissioner Bass YES
Commissioner Burke YES
Commissioner Kelley YES
Vice -Mayor Davis YES
Mayor Pigatt YES
3
City of Opa-Locka
Agenda Cover Memo
Department
Director:
City
Manager:
Commission
Meeting
Date:
Fiscal
Impact:
(Enter Xin box)
Funding
Source:
Account#:
Contract/P.O.
Required:
(Enter Xin box)
Strategic
Plan Related
(Enter Xin box)
Sponsor
Name
Airia Austin
John E. Pate
09/09/2020
Yes
No
Item Type:
(EnterXin box)
Ordinance Reading:
(Enter Xin box)
Department
Director
Signature:
CM Signature:
X
Resolution
d61,
9*- ne)a.&
Oftilinance Other
1st Reading
2nd Reading
x
$159,296.00
(Enter Fund & Dept)
Ex:
75-5356315
Yes
x
Yes
City Manager
No
No
x
Public Hearing:
(Enter Xin box)
Advertising Requirement:
(Enter Xin box)
RFP/RFQ/Bid#:
Strategic Plan Priority Area:
Enhance Organizational El
Bus. & Economic Dev 0
Public Safety E1
Quality of Education Ei
Qual. of Life & City Image 0
Communication 0
Department:
Yes
Yes
No
x
Yes
No
x
No
x
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
City Manager
Short Title:
Engineering and Assessment Services to the Cairo Lane, NW 127th Street and Alexandria Drive
Project
Staff Summary:
A Resolution from the City Commission of the City of Opa-locka, Florida, requesting approval for the City
Manager to enter into an Agreement with 300 Engineering Group P.A. to conduct an Assessment and provide
Engineering Evaluation Services to the existing and inactive project of Cairo Lane & NW 127th Street for
Roadway and Drainage Improvement, including verification of the design proposed by the previous
contractor, Intercounty Engineering, and to develop the basis of design for the completion of the stormwater,
force main, water system and roadway improvement.
Financial Impact
Account
Description
Available
Project
Remaining
Balance
75-5356315
Cairo Lane
$300,000
$159,296
$140,704
Proposed Action:
Staff recommends approval of this resolution as 300 Engineering Group P.A. was one of the selected
engineering firms resulted from the RFQ 20-0324200.
Attachment:
1. Agenda
2. Proposal from 300 Engineering Group P.A.
Sponsored by: City Manager
RESOLUTION NO. 21-9892
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER
TO EXECUTE THE FIRST AMENDMENT TO THE ASSESSMENT
AND EVALUATION PROJECT AGREEMENT FOR CAIRO LANE,
NW 127TH STREET AND ALEXANDRIA DRIVE TO INCREASE
THE PROJECT SCOPE OF WORK, IN AN AMOUNT NOT TO
EXCEED TWO HUNDRED NINETY THOUSAND DOLLARS
($290,000.00); PROVIDING FOR INCORPORATION OF RECITALS;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on June 10, 2020, the City Commission of the City of Opa-Locka
accepted bid proposals in response to RFQ No. 20-0324200 and authorized the City
Manager to enter into multiple agreements for architectural and engineering
consulting services; and
WHEREAS, 300 Engineering Group, P.A ("CONTRACTOR") was one of the
firms selected to be a part of the City of Opa-Locka's library of Engineering and
Architectural Consultants to perform professional services for specific projects for
the City of Opa-Locka ("City") on an as -needed basis; and
WHEREAS, on September 9, 2020, the City Commission adopted Resolution
No. 20-9802 authorizing the City Manager to enter into an agreement with 300
Engineering Group, P.A. to provide engineering services for an Assessment and
Evaluation of Cairo Lane, NW 127th Street, and Alexandria Drive, including
verification of the design proposed by the previous Contractor, and to develop the
basis of design for completion of the stormwater, force main, water system, and
roadway improvements for this area of the City ("Project"); and
WHEREAS, while the Contractor has been working on the Project, it is facing
challenges completing the assessment and conducting the required topographic
surveys and geotechnical investigations due to the condition of the drainage catch
basins and the accumulated debris along Cairo Lane and NW 127th Street; and
WHEREAS, after construction was suspended in July 2019 by the former
contractor, Intercounty Engineering Inc, the Project was left unfinished, causing
irregular conditions in the right-of-way (ROW) with an accumulation of debris, dirt
and garbage on the roadway and drainage structures. In addition, there have been
Resolution No. 21-9892
several incidents of illegal dumping in the project area, has further worsened the
conditions of the ROW and impacted the City financially; and
WHEREAS, Staff has been working with the Contractor to find a solution to
these issues, and has consequently received a proposal to amend the Assessment
and Evaluation Project Contract; and
WHEREAS, the proposed first amendment is to increase the scope of work by
Two Hundred Sixty -Four Thousand, Seven Hundred, Nineteen Dollars ($264,719.00)
for the Removal of Debris and cleaning of the Stormwater Structures, pursuant to
the Contractor's proposal dated June 24, 2021, attached hereto as Exhibit "A". The
City Manager recommends an approximate ten percent (10%) Project contingency
budget of Twenty -Five Thousand, Two Hundred Eighty -One Dollars ($25,281.00) for
a total project cost of Two Hundred Ninety Thousand Dollars ($290,000.00); and
WHEREAS, in addition, the Contractor has requested changes to the original
contract terms as described within the Amendment Agreement, attached hereto as
Exhibit "B"; and
WHEREAS, the City Commission finds that it is in the best interest of the
City and its residents to amend the Assessment and Evaluation Contract with 300
Engineering Group, P.A, as provided herein.
NOW THEREFORE BE IT RESOLVED THAT THE CITY COMMISSION
OF THE CITY OF OPA LOCKA, FLORIDA:
Section 1. Recitals.
The recitals to the preamble here are incorporated by reference.
Section 2. Authorization
The City Commission of the City of Opa-Locka hereby authorizes the City Manager
to execute the First Amendment to the Assessment and Evaluation Project
Agreement for Cairo Lane, NW 127th Street and Alexandria Drive, attached hereto
as Exhibit "B".
Section 3. Scrivener's Errors
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the City
2
Resolution No. 21-9892
Manager or the City Manager's designee, without the need of a public hearing, by
filing a corrected copy of same with the City Clerk.
Section 4. Effective Date
This Resolution shall take effect immediately upon adoption and is subject to the
approval of the Governor or his designee.
PASSED AND ADOPTED this day 28th of July, 2021.
Matthew Pigatt, Mayor
Attest to:
Joa a Flores
Cie Clerk
Moved by: Commissioner Davis
Seconded by: Commissioner Taylor
VOTE: 3-0
Approved as to form and legal sufficiency:
� tte Norris- ek
Burntd s, P.A.
City Attorney
Commissioner Taylor YES
Commissioner Burke ABSENT
Commissioner Davis YES
Vice -Mayor Williams ABSENT
Mayor Pigatt YES
3
City of 0pa-locka
Agenda Cover Memo
Department
Director:
Airia Austin
Department
Director
Signature:
-
, ,
City
Manager:
John E. Pate
CM Signature:
'r
Commission
Meeting
Date:
07/28/2021
Item Type:
(EnterX in box)
Resolution
1 d'
Other
X
Fiscal
Impact:
(Enter X in box)
Yes
No
Ordinance Reading:
(Enter X in box)
lit Reading
2" Reading
X
Public Hearing:
(Enter X in box)
Yes
No
Yes
No
}(
}t
Funding
Source:
Account# :
(Enter Fund & Dept.)
Ex:
See Financial
Impact Section
Advertising Requirement:
(Enter X in box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(EnterX in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City
Communication
Area:
0
III
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
•
Image 1
1:3
Sponsor
Name
City Manager
Department:
City Manager
Short Title:
Contract Amendment #1 to the Assessment and Evaluation Project
for Cairo Lane, NW 127° Street and Alexandria Drive
Staff Summary:
On June 10, 2020, the City Commission of the City of Opa-locka accepted bid proposals in response to
RFQ No. 20-0324200 and authorized the City Manager to enter into multiple agreements for
architectural and engineering consulting services. 300 Engineering Group, P.A. was one of the firms
selected to be part of the City's library of Engineering and Architectural Consultants to perform
professional services for specific projects for the City on an as -needed basis. Furthermore, on
September 9, 2020, the City Commission adopted Resolution No. 20-9802 authorizing the City
Manager to enter into an agreement with 300 Engineering group, P,A. to provide engineering services
for Assessment and Evaluation of Cairo Lane, NW 127th Street, and Alexandria Drive, including
verification of the design proposed by the previous Contractor, and to develop the basis of design for
completion of the stormwater, force main, water system, and roadway improvements for this area of
the City.
The firm has been working on the project. However, they are facing challenges to completing the
assessment and conducting the required topographic surveys and geotechnical investigations due to
the condition of the drainage catch basins and the accumulated debris along Cairo Lane and NW 1270
Street. After construction was suspended in July 2019 by the former contractor, /ntercounty
Engineering Inc, the project was left unfinished, causing irregular conditions in the right-of-way
(ROW) with an accumulation of debris, dirt and garbage on the roadway and drainage structures. In
addition, there have been several incidents of illegal dumping in the project area, which has further
worsened the conditions of the ROW and impacted the City financially.
Staff have been working with the firm to find a solution to these issues, and we have received a
proposal to amend the Assessment and Evaluation Contract. Amendment #1 is to increase the
scope of work by $264,719.00 for the Removal of Debris and cleaning of the Stormwater Structures
according to the Consultant's proposal dated June 24, 2021, which is attached to this agenda item.
In addition, the Consultant has requested some minor changes to the original contract terms, and the
staff will take this opportunity to review those changes with the City Attorney for legal
recommendation and approval.
Financial Impact
This project primarily benefits the Stormwater Fund and secondarily City streets. It is proposed that
the projected cost be split 80% to the Stormwater Fund and 20% to the Safe Neighborhood CIP Fund
for theroadway portion. Additionally, since conditions may arise which would necessitate change
orders, it is further recommended a Contingency of approximately 10% he approved, outside of the
contract for which approval is requested, to allow staff to process change orders in a timely manner.
Any change order exceeding $25,000 would be brought back to the Commission for approval. With
10% Contingency, the project would be $290,000, allocated as follows:
Account
Description
Available
Project
Remaining
Balance
43-5386315
Cairo Lane (Stormwater)
$530,000
$232,000
$298,000
44-541820
Cairo Lane (Roadway)
—
$ 58,000
($58,000)
Total Project (Including Contingency)
$290,000
The deficit in the roadway portion of this project will be funded in Budget Amendment #4.
Staff recommends that the City Commission authorize the appropriate City official to sign a contract
for $264,714 with 300 Engineering Group, P.A. to provide additional engineering services for
Assessment and Evaluation of Cairo Lane, NW 127th Street and Alexandria Drive and further
authorize establishment of a Contingency of $25,281 to be available for small change orders which
may become necessary.
:: A'tta n#: .
1. Agenda
2. Proposal provided by 300 Engineering Group, P.A.
3. Executed Project Agreement for Design Services between Opa-locka and 300 Engineering
Group, P.A.
For the Assessment and Evaluation of Cairo Lane, NW 127 Street, and Alexandria Drive
4. Changes previously requested
5. Agreement Amendment #1
PROJECT AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF
OPA-LOCKA AND
300 ENGINEERING GROUP P.A.
THIS PROJECT AGREEMENT (the "Agreement") is made and entered into this
day of , 2021 between the CITY OF OPA-LOCKA, FLORIDA,
a Florida Municipal Corporation with its principal offices located at 780 Fisherman Street, 4th
Floor. Op-locka FL. 33054 (the "City"), and 300 ENGINEERING GROUP P.A. (the
"Consultant"), a Florida corporation authorized to conduct business in the State of Florida, with
principal offices located at 2222 Ponce de Leon Blvd. Suite 300. Coral Gables, Florida 33134.
WITNESSED:
WHEREAS, on June 10, 2020, the City approved a pool of Qualified Firms to provide
Architectural and Engineering Consulting Services to the City on an as needed basis pursuant
to RFQ# 20-0324200 Library of Miscellaneous Professional Consultants; and
WHEREAS, the Consultant is a member of the pool under the subcategory of Civil
Engineering, Landscape Architectural, Structural Engineering and Traffic Engineering Services
and has executed a Continuing Services Agreement; and
WHEREAS, the Consultant has been selected by the City to provide Design, Permitting
and Engineering Services during the Construction (known as the "Project", the "Services" or the
"Scope of Services") of Cairo Lane, NW 127th Street, and Alexandria Drive.
NOW, THEREFORE, in consideration of the foregoing recitals, which are incorporated
herein, and the mutual covenants, terms and conditions provided below, the Consultant and the
City agree as follows:
1. CONTRACT DOCUMENTS
The Contract Documents referred to in this Agreement shall be comprised of the
following:
1.1 This Agreement (the "Specific Projects" or "Project Agreement") between
the parties), including any General Terms and Conditions, Supplementary Conditions,
Statement of Work or any other provisions contained within this Agreement;
Page 1 of 8
Civil Engineering Services
1.2 A Scope of Services request completed by the Consultant and
accepted by the City, attached hereto as Attachment "A"; and
1.3 Any and all applicable addenda, proposals executed and submitted
by the Consultant and accepted by the City, specifications and insurance
certificates; and
1.4 All amendments mutually agreed to after execution of this Agreement.
These Contract Documents comprise the entire agreement for the Services agreed
to herein between the parties, and incorporated into and made a part of this
Agreement as if attached to this Agreement or repeated herein. In the event of a
conflict between this Agreement and any other Contract Document(s), this
Agreement shall prevail.
2. THE WORK
Consultant shall furnish all labor, materials and equipment necessary to provide
professional Services as specified in the Scope of Services and accepted by the
City.
3. PERIOD OF SERVICE
The Consultant shall begin work promptly after receipt of a fully executed copy of
this Agreement and a letter of Notice to Proceed from the City and shall complete
the Project within the time mutually agreed upon, as specified in the Scope of
Services request accepted by the City.
4. COMPENSATION
Compensation (the "Contract Sum") for performing the Services related to the
Project shall be the fee of Two Hundred Sixty Thousand Seven Hundred Thirty
Dollars ($260,730.00) specified in the Scope of Services request accepted by the
City.
5. PAYMENTS
5.1 The City shall pay the Contract Sum to the Consultant subject to the
completion of tasks as specified in the Attachment "A". The City shall pay the
Consultant for work performed subject to the specifications of the job and any
additions and deductions by subsequent change order provided in the Contract
Documents. All payments shall be governed by the Florida Prompt Payment Act,
Chapter 218, Part VII, Florida Statutes.
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Civil Engineering Services
5.2 The Consultant shall provide periodic invoices to the City upon
completion of a substantial amount of Services relating to the Scope of Services
contained within this Agreement. Payment shall be made to the Consultant upon
approval of submitted invoices to the City.
6. TERMINATION
This Agreement may be terminated by the City for convenience upon ninety (90)
calendar days' written notice to the Consultant. In the event of such termination, any
Services performed by the Consultant under the this Agreement shall, at the option of
the City, become the City's property, and the Consultant shall be entitled to receive
compensation for any work completed pursuant to this Agreement to the satisfaction
of the City up through the date of termination. Under no circumstances shall City make
payment for Services that have not been performed.
This Agreement may be terminated by either party for cause upon five calendar days'
written notice to the other should such other party fail to perform in accordance with its
material terms through no fault of the party initiating the termination. In the event the
Consultant abandons this Agreement or causes it to be terminated by the City, the
Consultant shall indemnify and save the City harmless against loss pertaining to this
termination. In the event that the Consultant is terminated by the City for cause and it
is subsequently determined by a court of competent jurisdiction that such termination
was without cause, such termination shall thereupon be deemed a termination for
convenience and the provisions in the paragraph above shall apply.
7. DEFAULT:
In the event of a default by Consultant, the default provisions contained in the
Continuing Services Agreement between the parties shall govern.
8. ANTI-LOBBYING/NO CONTINGENT FEE:
The provisions of Section 11 of the Continuing Services Agreement shall apply to this
Agreement.
9. WARRANTIES AND GUARANTEES:
9.1 The Consultant warrants that its Services are to be performed within the
limits prescribed by the City and with the usual thoroughness and competence of the
Consultant's architectural and/or engineering profession.
9.2 The Consultant shall be responsible for technically deficient designs,
reports or studies due to negligent acts, errors or omissions. The Consultant shall, upon
the request of the City, promptly correct or replace all deficient work due to negligent
acts, errors or omissions without cost to the City.
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Civil Engineering Services
10. BINDING EFFECT:
This Agreement shall bind and the benefits thereof shall inure to the respective parties
hereto, their legal representatives, executors, administrators, successors and assigns.
11. AMENDMENTS AND MODIFICATION:
No amendments and/or modifications of this Agreement shall be valid unless in
writing and signed by each of the parties to the Agreement.
12. MERGER: AMENDMENT:
This Agreement, including the referenced Contract Documents, and any
attachments, constitute the entire agreement between Consultant and City, and all
negotiations and oral understandings between the parties are merged herein. This
Agreement may be supplemented and/or amended only by a written document
executed by both Consultant and City.
13. NONASSIGNABILITY:
Consultant shall not assign, subcontract or transfer any rights or delegate any
duties arising under this Agreement without prior written consent of the City, which
consent may be withheld by the City in its sole discretion.
14. NOTICES:
Whenever either party desires to give notice to the other, it shall be given by written
notice, sent by certified United States mail, with return receipt requested,
addressed to the party for whom it is intended, at the place last specified, and the
place for giving of notice in compliance with the provisions of this paragraph. For
the present, the parties designate the following as the respective places for giving
of notice, to -wit:
FOR CONSULTANT:
FOR CITY:
WITH COPY TO:
300 Engineering Group P.A.
2222 Ponce de Leon Blvd.
Suite 300
Coral Gables, FL 33134
City of Opa-Locka
Darvin Williams, Interim City Manager
780 Fisherman Street
Opa-Locka, FL 33054
Burnadette Norris -Weeks, P.A.
CityAttorney
401 North Avenue of the Arts
(NW 7th Avenue)
Fort Lauderdale, FL 33311
Telephone: 954-768-9770
Facsimile: 954-768-9790
Civil Engineering Services
Page 4 of 8
15. SEVERABILITY; WAIVER:
Any provision in this Agreement that is prohibited or unenforceable under Florida or
federal law shall be ineffective to the extent of such prohibitions or unenforceability
without invalidating the remaining provisions hereof. Also, the non -enforcement of
any provision by either party to this Agreement shall not constitute a waiver of that
provision nor shall it affect the future enforceability of that provision or the remainder
of this Agreement.
16. Scrutinized Companies
16.1 Contractor certifies that it and its subcontractors are not on the Scrutinized
Companies that Boycott Israel List. Pursuant to Section 287.135, F.S., the City may
immediately terminate this Agreement at its sole option if the Contractor or its
subcontractors are found to have submitted a false certification; or if the Contractor,
or its subcontractors are placed on the Scrutinized Companies that Boycott Israel List
or is engaged in the boycott of Israel during the term of the Agreement.
16.2 If this Agreement is for more than one million dollars, the Contractor certifies
that it and its subcontractors are also not on the Scrutinized Companies with Activities
in Sudan, Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List, or engaged with business operations in Cuba or Syria as identified in Section
287.135, F.S. Pursuant to Section 287.135, F.S., the City may immediately terminate
this Agreement at its sole option if the Contractor , its affiliates, or its subcontractors
are found to have submitted a false certification; or if the Contractor, its affiliates, or
its subcontractors are placed on the Scrutinized Companies with Activities in Sudan
List, or Scrutinized Companies with Activities in the Iran Petroleum Energy Sector
List, or engaged with business operations in Cuba or Syria during the term of the
Agreement.
16.3 The Contractor agrees to observe the above requirements for applicable
subcontracts entered into for the performance of work under this Agreement.
16.4 As provided in Subsection 287.135(8), F.S., if federal law ceases to authorize
the above -stated contracting prohibitions then they shall become inoperative.
17. OTHER PROVISIONS:
17.1 Titles and paragraph headings are for convenient reference and are not
a part of this Agreement.
17.2 In the event of conflict between the terms of this Agreement and any
terms or conditions contained in any attached or referenced Contract Documents, the
terms in this Agreement shall prevail.
17.3 No waiver or breach of any provision of this Agreement shall constitute
a waiver of any subsequent breach of the same or any other provision, and no waiver
shall be effective unless made in writing.
17.4 Consultant acknowledges that the public shall have access, at all
reasonable times, to certain documents and information pertaining to City contracts,
Page 5 of 8
Civil Engineering Services
pursuant to the provisions of Chapter 119, Florida Statutes. Consultant agrees to
maintain public records in Consultant's possession or control in connection with
Consultant's performance under this Agreement and to provide the public with access
to public records in accordance with the record maintenance, production
and cost requirements set forth in Chapter 119, Florida Statutes, or as otherwise
required by Law. Consultant shall ensure that public records that are exempt or
confidential from public records disclosure requirements are not disclosed except as
authorized by Law, for the duration of this Agreement and following completion of this
Agreement until the records are transferred to the City.
17.5 Unless otherwise provided by Law, any and all reports, surveys, and other
data and documents provided or created in connection with this Agreement are and
shall remain the property of City. Upon completion of this Agreement or in the event
of termination by either party, any reports, photographs, surveys and other data and
documents and all public records prepared by, or in the possession or control of
Consultant, whether finished or unfinished, shall become the property of City and
shall be delivered by Consultant to the City Manager, at no cost to the City, within
seven days of termination of this Agreement. All such records stored electronically
by Consultant shall be delivered to the City in a format that is compatible with the
City's information technology systems. Upon completion or termination of this
Agreement, Consultant shall destroy any and all duplicate public records that are
exempt or confidential and exempt from public records disclosure. Any
compensation due to Consultant shall be withheld until all documents are received
as provided herein. Consultant's failure or refusal to comply with the provisions of
this Section shall result in the immediate termination of this Agreement by the
City.
17.6 Upon request by City's records custodian, provide City with a copy of
requested records or allow the records to be inspected or copied within a
reasonable time at a cost that does not exceed the cost provided in Chapter 119,
Florida Statutes, or as otherwise provided by law.
IF CONSULTANT HAS QUESTIONS REGARDING THE APPLICATION OF
CHAPTER 119, FLORIDA STATUTES, TO CONSULTANT'S DUTY TO
PROVIDE PUBLIC RECORDS RELATING TO THIS AGREEMENT, CONTACT
THE CUSTODIAN OF PUBLIC RECORDS AT (305) 953-2821, OR BY MAIL:
CITY OF OPA-LOCKA - CITY CLERK'S OFFICE, 780 FISHERMAN STREET,
4TH FLOOR. OPA-LOCKA FL 33054.
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Civil Engineering Services
IN WITNESS WHEREOF, the parties hereto have caused this instrument to be
executed by their respective duly authorized representatives the day and year written
below.
FOR CITY:
ATTEST: CITY OF OPA-LOCKA
By:
Joanna Flores, City Clerk Darvin Williams
Interim City Manager
Dated:
Approved as to form and legal sufficiency
for the use of and reliance by the City of
Opa-Locka only:
City Attorney
Burnadette Norris -Weeks, PA
FOR CONSULTANT:
WITNESS: 300 Engineering Group P.A.
By:
Authorized Representative
Print Name Print Name
Date
Corporate Seal:
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Civil Engineering Services
ATTACHMENT "A"
Consultant Scope of Work and Fee Proposal dated April 6, 2022, to provide engineering
consulting design services for Cairo Lane, NW 127th Street and Alexandria Drive — Design,
Permitting, and Engineering Services during construction for the amount of Two
Hundred Sixty Thousand Seven Hundred Thirty Dollars ($260,730.00)
Page 8 of 8
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