HomeMy Public PortalAbout047-2022 - Wayne County Insurance Services - broker services PROFESSIONAL CONSULTIN/G SERVICES AGREEMENT
THIS AGREEMENT made and entered into this 3/" day of , 2022, and referred to
as Contract No. 47-2022, by and between the City of Richmon , Indiana, a municipal corporation
acting by and through its Board of Public Works and Safety (hereinafter referred to as the "City")
and Wayne County Insurance Services, 1 Glen Miller Parkway, Richmond, Indiana, 47374
(hereinafter referred to as the"Contractor").
SECTION I. STATEMENT AND SUBJECT OF WORK
City hereby retains Contractor to provide professional consultation and insurance brokerage services
in connection with Property and Liability, Risk Management, and Workers' Compensation for the
City of Richmond, Indiana, for the 2022 and 2023 calendar years.
The proposal of Contractor and related Business Associate Agreement is attached hereto as Exhibit
"A", which Exhibit consists of one (1)page, and is hereby incorporated by reference and made a part
of this Agreement. Contractor shall perform all work and provide all services described on Exhibit
Should any provisions, terms, or conditions contained in any of the documents attached hereto as
Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the
provisions, terms, or conditions of this Agreement, this Agreement shall be controlling.
Contractor shall perform all work herein in a timely manner, conforming to all applicable
professional standards.
The Contractor shall furnish all labor, material, equipment, and services necessary for the proper
completion of all work specified.
No performance of services shall commence until the following has been met:
1. The City is in receipt of any required certificates of insurance;
2. The City is in receipt of any required affidavit signed by Contractor in
accordance with Indiana Code 22-5-1.7-11(a)(2); and
3. A purchase order has been issued by the Purchasing Department.
SECTION II. STATUS OF CONTRACTOR
Contractor shall be deemed to be an independent contractor and is not an employee or agent of the
City of Richmond. The Contractor shall provide, at its own expense, competent supervision of the
work.
Contract No.47-2022
Page 1 of 6
SECTION III. COMPENSATION
City shall pay Contractor a total amount not to exceed One Dollar and Zero Cents ($1.00), which
amount is acknowledged by Contractor to be received and paid in full, and which amount is
considered and deemed by the parties to be adequate, good, and valuable consideration for purposes
of this Agreement. Standard commissions shall be accepted by Contractor. Specifically, Contractor
is paid pursuant to a disclosed commission schedule which is split with Gregory & Appel Insurance
as described in Exhibit B to this Agreement,which Exhibit is attached hereto and incorporated herein
by reference. Said commission shall be deemed adequate, good, and valuable consideration for
purposes of this Agreement.
SECTION IV. TERM OF AGREEMENT
This Agreement shall be effective when signed by all parties and shall continue in effect until
December.31, 2023. The City shall retain an option to renew this Agreement with the same terms
and conditions for another two-year term during the 2024 and 2025 calendar years.
Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part,
for cause, at any time by giving at least sixty (60) working days written notice specifying the
effective date and the reasons for termination which shall include but not be limited to the following:
a. failure,for any reason of the Contractor to fulfill in a timely manner
its obligations under this Agreement;
b. submission of a report, other work product, or advice,whether oral or written,by the
Contractor to the City that is incorrect, incomplete, or does not meet reasonable
professional standards in any material respect;
c. ineffective or improper use of funds provided under this Agreement;
d. suspension or termination of the grant funding to the City under which this Agreement
is made; or
e. unavailability of sufficient funds to make payment on this Agreement.
In the event of such termination, the City shall be required to make payment for all work performed
prior to the date this Agreement is terminated,but shall be relieved of any other responsibility herein.
This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by
setting forth the reasons for such termination, the effective date, and in the case of partial
termination, the portion to be terminated.
This Agreement may also be terminated by the City if a force-majeure event occurs and the results or
aftereffects of said event causes the performance of this Agreement to become impossible or highly
impracticable. Said event or results or aftereffects of said event would include events or effects
Page 2 of 6
which the parties to this Agreement could not have anticipated or controlled. Examples of a force-
majeure event, or its results, would include, but would not be limited to, events such as an Act of
God, an Act of Nature, an Act of Law, or an Emergency Act of Executive Enforcement of the
Federal government,the State of Indiana, or local government.
SECTION V. INDEMNIFICATION AND INSURANCE
Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or
property or any other claims which may arise from the Contractor's conduct or performance of this
Agreement, either intentionally or negligently; provided, however, that nothing contained in this
Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers,
agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter
maintain such insurance as will protect it from the claims set forth below which may arise out of or
result from the Contractor's operations under this Agreement, whether such operations by the
Contractor or by any sub-contractors or by anyone directly or indirectly employed by any of them, or
by anyone for whose acts the Contractor may be held responsible.
Coverage Limits
A. Worker's Compensation&Disability Requirements Statutory
B. Employer's Liability $100,000
C. Malpractice/Errors & Omissions Insurance $1,000,000 each occurrence
$2,000,000 each aggregate
SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW
Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall,
before commencing work under this Agreement, provide the City a certificate of insurance, or a
certificate from the industrial board showing that the Contractor has complied with Indiana Code
Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore
subject to another state's worker's compensation law, Contractor may choose to comply with all
provisions of its home state's worker's compensation law and provide the City proof of such
compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law.
SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS
Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility
status of all newly hired employees of the contractor through the Indiana E-Verify program.
Contractor is not required to verify the work eligibility status of all newly hired employees of the
contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists.
Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit
affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC
22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to
remedy the violation not later than thirty (30) days after the City notifies the Contractor of the
Page 3 of 6
•
violation. If Contractor fails to remedy the violation within the thirty (30) day period provided
above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement
will be terminated. If the City determines that terminating this Agreement would be detrimental to
the public interest or public property, the City may allow this Agreement to remain in effect until the
City procures a new contractor. If this Agreement is terminated under this section, then pursuant to
IC 22-5-1.7-13 (c)the Contractor will remain liable to the City for actual damages.
SECTION VIII. IRAN INVESTMENT ACTIVITIES
Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in
investment activities in Iran. In the event City determines during the course of this Agreement that
this certification is no longer valid, City shall notify Contractor in writing of said determination and
shall give contractor ninety (90) days within which to respond to the written notice. In the event
Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran
within ninety (90) days after the written notice is given to the Contractor, the City may proceed with
any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the
course of this Agreement that this certification is no longer valid and said determination is not
refuted by Contractor in the manner set forth in IC 5-22-16.5, the City reserves the right to consider
the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of
the ninety(90) day period set forth above.
SECTION IX. PROHIBITION AGAINST DISCRIMINATION
A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person acting on
behalf of Contractor or any sub-contractor shall not discriminate against any employee or
applicant for employment to be employed in the performance of this Agreement, with respect
to hire, tenure, terms, conditions or privileges of employment or any matter directly or
indirectly related to employment, because of race, religion, color, sex, disability, national
origin, or ancestry.
B. Pursuant to Indiana Code 5-16-6-1,the Contractor agrees:
1. That in the hiring of employees for the performance of work under this Agreement of
any subcontract hereunder, Contractor, any subcontractor, or any person acting on
behalf of Contractor or any sub-contractor, shall not discriminate by reason of race,
religion, color, sex, national origin or ancestry against any citizen of the State of
Indiana who is qualified and available to perform the work to which the employment
relates;
2. That Contractor, any sub-contractor, or any person action on behalf of Contractor or
any sub-contractor shall in no manner discriminate against or intimidate any
employee hired for the performance of work under this Agreement on account of
race, religion, color, sex,national origin or ancestry;
3. That there may be deducted from the amount payable to Contractor by the City under
this Agreement, a penalty of five dollars ($5.00) for each person for each calendar
Page 4 of 6
day during which such person was discriminated against or intimidated in violation of
the provisions of the Agreement; and
4. That this Agreement may be canceled or terminated by the City and all money due or
to become due hereunder may be forfeited, for a second or any subsequent violation
of the terms or conditions of this section of the Agreement.
C. Violation of the terms or conditions of this Agreement relating to discrimination or
intimidation shall be considered a material breach of this Agreement.
SECTION X. RELEASE OF LIABILITY
Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents
of the same from all liability for negligence which may arise in the course of Contractor's
performance of its obligations pursuant to this Agreement.
SECTION XI. MISCELLANEOUS
This Agreement is personal to the parties hereto and neither party may assign or delegate any of its
rights or obligations hereunder without the prior written consent of the other party. Any such
delegation or assignment, without the prior written consent of the other party, shall be null and void.
This Agreement shall be controlled by and interpreted according to Indiana law and shall be binding
upon the parties, their successors and assigns. This document constitutes the entire Agreement
between the parties, although it may be altered or amended in whole or in part at any time by filing
with the Agreement a written instrument setting forth such changes signed by both parties. By
executing this Agreement the parties agree that this document supersedes any previous discussion,
negotiation, or conversation relating to the subject matter contained herein.
This Agreement may be simultaneously executed in several counterparts, each of which shall be an
original and all of which shall constitute but one and the same instrument.
The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and any suit arising
out of this Contract must be filed in said courts. The parties specifically agree that no arbitration or
mediation shall be required prior to the commencement of legal proceedings in said Courts. By
executing this Agreement, Contractor is estopped from bringing suit or any other action in any
alternative forum,venue, or in front of any other tribunal, court, or administrative body other than the
Circuit or Superior Courts of Wayne County, Indiana,regardless of any right Contractor may have to
bring such suit in front of other tribunals or in other venues.
Any person executing this Contract in a representative capacity hereby warrants that he/she has been
duly authorized by his or her principal to execute this Contract.
In the event of any breach of this Agreement by Contractor, and in addition to any other damages or
remedies, Contractor shall be liable for all costs incurred by City in its efforts to enforce this
Agreement, including but not limited to, City's reasonable attorney's fees.
Page 5 of 6
In the event that an ambiguity, question of intent, or a need for interpretation of this Agreement
arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or
burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the
provisions of this Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement at Richmond, Indiana, as of the
day and year first written above, although signatures may be affixed on different dates.
"CONTRACTOR"
"CITY"
WAYNE COUNTY
THE CITY OF RICHMOND, INSURANCE SERVICES
INDIANA by and through its 1 Glen Miller Parkway
Board of Public Works and Safety Richmond,IN 47374
6 By: feZ----e---
By: Viat‘ /�// Member
Vicki Robinson,President
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By: (-)?At-j
By: Member
Emily Pa er, Member /
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By: Member
Matt Evans,Member
By:
APPROVED: I ber
—David . Sn w, or
Date:
Date: Q i( o l -24.22-,1---
Page 6 of 6
. ,
' .: Gregory Gregory&Appel Insurance
�` 1402 N.Capitol Ave,Ste.400
Indianapolis,:::::
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I N S U R A N C E gregoryappel.com
Service agreement between Gregory&Appel Insurance and City of Richmond for standard
commission split between yne Couny!Insur�ance'ser,vices and Gregory&Appel Insurance.
Gregory&Appel Insurance in conjunction with the Wayne County Insurance Services will:
1. Understand current marketplace and be vigilant in marketing the entire account or lines of
coverage as needed to provide the city with the broadest coverages for the best premium.
2. Ensure coverages are in place for exposures relevant to the City and review policies as received
for accurate policy structure.
3. Assist the City to secure cyber insurance coverage. This includes accessing over 30 cyber
insurance companies as well as providing the City with risk management services and guidance
to put the City in the best possible place to make the City as marketable as possible through
good cyber hygiene.
4. Prompt attention to questions from the City.
5. Engage our Public Entity Risk Practice team:
a. Andy Brown,Senior VP: Account executive and manger of the placement and risk
services.
b. Camille talbot,Account Manager: Daily service and account management.
c. Amanda Ryan,CSA: Day to day service needs including Certificates, policy changes.
d. Charlie Vaught,Risk Analyst: Assistance in establishing safety teams, attendance of
those safety meetings,claim reviews, property inspections as requested, manage carrier
loss control efforts, large claim assistance.
e. Ashton Balch,Claims Advocate: timely reporting of liablity, auto and property claims,
manage and oversee those claims and advocate for the City of Richmond.
6. Review Department losses as frequently as the City would request, suggestion is quarterly. Will
need City leadership assistance in establishing.
7. Conduct on-site department meeting as needed or asked for by the City.
8. Conduct needed department training either by Gregory&Appel employee or outside loss
control carrier partner.
9. Assist the City in establishing City wide Safety goals and objectives.
10. At the City's request provide seminar trainings on emerging topics. Some seminar examples can
include Diversity Training,Avoiding Sexual Harassment. If the City has a specific need that is
within Gregory&Appel capability we will work to develop and present that seminar.
11. Provide statistical analysis of the workers compensation experience mod on an annual basis
through Modmaster.
12. Work on behalf of the City of Richmond in all aspects of risk management including coverage
placement, loss control and claims services to lower the cost of risk.
If a Gregory&Appel employee provides service work to the City of Richmond,there will be no
additional cost for that service. It is our desire to be a Risk management partner for the City of
Richmond.
[EXHIBIT _PAGE l OF l
•
.ate.
iI !man' Murphy<Imurphy@richmondindiana.gov>
Professional Services Agreement
2 messages
Andy Brown <ABrown@gregoryappel.com> Mon, Mar 21,2022 at 12:56 PM
To: Imani Murphy<imurphy@richmondindiana.gov>
Cc: "ericv@vanvleetinsurance.com"<ericv@vanvleetinsurance.com>, "bradv@vanvleetinsurance.com"
<bradv@vanvleetinsurance.com>, Camille Talbot<CTalbot@gregoryappel.com>
Imani-
I have read through and in principal I agree with the agreement. However the
commission percentage changed with the move to a new carrier. The move was
due because of our vigilance in the market place understanding that the
OneBeacon/Intact outcome may be imminent as well as pricing. While we had other
programs for the City to consider, Travelers was the best program for the best
pricing.
The City will save around $200,000 in premium reduction for this current policy
term. But standard commission is different with Travelers than it was with Intact.
Also we were able to secure an annual cyber program.
The following is the disclosed commission schedule for the new program that is split
with Wayne County Insurance Services.
`;EXHIBIT _g_PAGE
•
AVIATION 15%
POLL-USTs 15%
POLL/PREM Landfill 10%
Accident&Disability 10%
Work Comp 8%
Property 13%
EQPT 13%
Crime 15%
AUTO 20%
EXCESS 20%
PACKAGE-Liability 20%
CYBER 14%
Best-
Andy
Andy Brown
Senior Vice President, Property&Casualty I Gregory&Appel
p: 317.686.6481 m: 317.529.3805
w:gregoryappel.com
NEWS FEATURE
Cyber crime is growing—knowing how to g
get the right coverage is more important .'than ever.
G&A Diss:aimcr
Imani Murphy<imurphy@richmondindiana.gov> Mon, Mar 21, 2022 at 3:02 PM
Draft
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