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Home My Public Portal About22-011 - Sole Source contract with Hydra Service IncSponsored by: City Manager RESOLUTION NO. 22-011 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A SOLE SOURCE CONTRACT WITH HYDRA SERVICE, INC., IN AN AMOUNT NOT TO EXCEED FIFTY-EIGHT THOUSAND, FOUR HUNDRED EIGHTEEN DOLLARS AND THIRTY CENTS ($58,418.30), FOR THE DIRECT PURCHASE OF A PUMP AND APPURTENANCES FOR REPLACEMENT OF BURNT PUMP AT STATION #11-C (MASTER PUMP STATION), PUMP #2.; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, certain pumps in the City of Opa-Locka's ("City") wastewater collection system are severely stressed due to improper use of the sanitary system. Pump Station 11-C (master station) has experienced an increase in service demand, thereby causing strain on the system. As a result, Pump #2 needs replacing to comply with DERM requirements; and WHEREAS, the compatible ABS pump and appurtenances are necessary due to unique physical constraints with the wastewater pump station; and WHEREAS, Hydra Service, Inc., located in DeBary, Florida is a sole source distributor contracted for Selzer wastewater (formerly ABS) products, which territory includes the entire State of Florida; and WHEREAS, the Interim City Manager has proposed the replacement of Pump Station #1 1C, Pump#2, with the following parameters: Sulzer ABS Model XFP301M- CH2-PE1040/6 dry operation pump with 12" discharge, 140 HP, 460 volts and 16" impeller diameter; and WHEREAS, Pursuant to Section 2-318(1)(b) and 2-318(1)(c) of the City's Purchasing Ordinance 20-07, "b. A contract may be awarded without competition when the city manager makes a written determination, after conducting a good faith review of available sources, that there is only one (1) source for the required supplies or contractual service. The city manager shall conduct negotiations as appropriate to price, delivery and terms. A record of sole source procurement shall be maintained as a public record and shall list each contractors name, amount and type of each contract, and the identification number of each contract file; c. All sole source procurements, where the cost of the supplies or contractual services exceeds twenty- five thousand dollars ($25, 000. 00), shall be authorized by the city commission"; and WHEREAS, the City Commission finds that it is in the best interest of the City and Resolution No. 22-011 its residents to purchase the compatible ABS pump and appurtenances from sole source supplier Hydra Service, Inc. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA LOCKA, FLORIDA: Section 1. RECITALS ADOPTED. The recitals to the preamble herein are incorporated by reference. Section 2. AUTHORIZATION The City Commission of the City of Opa-Locka, hereby authorizes the Interim City Manager to enter into a sole source contract Hydra Service, Inc., in an amount not to exceed Fifty -Eight Thousand, Four Hundred Eighteen Dollars and Thirty Cents ($58,418.30), for the direct purchase of a pump and appurtenances for replacement of burnt pump at station #11-c (master pump station) and Pump #2, within the City. SECTION 3. SCRIVENER'S ERRORS. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager following review by the City Attorney and without need of public hearing, by filing a corrected copy of same with the City Clerk. Section 4. EFFECTIVE DATE. This Resolution shall be effective immediately upon adoption hereof and approval by the Governor of the State of Florida or Governor's designee. PASSED and ADOPTED this 27th day of July, 2022. Attest: Moved by: Vice Mayor Taylor a Flores, City Clerk Seconded by: Commissioner Bass Veronica J. Winiams, Mayor Approved as to Form And Legal Sufficiency: Burhdette Norri eeks, P.A. City Attorney 2 Resolution No. 22-011 VOTE: 5-0 Commissioner Bass YES Commissioner Davis YES Commissioner Dominguez YES Vice -Mayor Taylor YES Mayor Williams YES 3 City of Opa-locka Agenda Cover Memo Department Director: Airia Austin City Manager: Darvin Williams Department: Public Works Department Sponsor Name: Darvin Williams Meeting Date: July 27, 2022 Item Type: Resolution Strategic Plan Related: No Strategic Plan Priority Area: Enhanced Organizational Business and economic development Public Safety Quality of Life and City Image Strategic Plan Objective/Strategy: Short Title: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AUTHORIZING THE CITY MANAGER TO ENTER INTO A SOLE SOURCE CONTRACT WITH HYDRA SERVICE, INC., IN AN AMOUNT NOT TO EXCEED FIFTY-EIGHT THOUSAND, FOUR HUNDRED EIGHTEEN DOLLARS AND THIRTY CENTS ($58,418.30), FOR THE DIRECT PURCHASE OF A PUMP AND APPURTENANCES FOR REPLACEMENT OF BURNT PUMP AT STATION #11-C (MASTER PUMP STATION), PUMP #2.; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE DATE. Staff Summary: Pump Station 11-C is a Master Station which receives the wastewater output of six satellite pump stations for the subsequent forwarding of wastewater to the County for processing. As such, it is central to the smooth functioning of the City's sewer system. It is designed for four pumps with three in operation and with the fourth in stand-by mode to take over when any of the other pumps have to be taken off-line, consistent with DERM requirements. Recently, one of the pumps was severely damaged due to inappropriate materials being introduced into the sewer system. It has been determined that it will require approximately $48,000 to repair the damaged pump, whereas a new pump with a five-year warranty can be obtained for approximately $10,000 more. Staff recommends that a new pump be obtained. Because of the nature of the controls in this pump station, it is necessary to replace the damaged pump with identical equipment, a Sulzer ABS Model XFP301 M-CH2-PE1040/6 dry operation pump with 12" discharge, 140 HP, 460 volt and 16" impeller diameter. The Sulzer Company advises there is only one authorized dealer in Florida, Hydra Services, Inc. Therefore, staff further recommends that procurement of this pump be approved on a sole source basis. Hydra Services, Inc. indicates that once a purchase order is approved, it will take City of Opa-Iocka Agenda Cover Memo approximately five months for the city to receive the equipment. It should be noted that if one of the remaining pumps fails, the pump station can still function under normal circumstances, although the possibility of back-ups and spills will increase when the sewer system has to deal with heavy loads, particularly when storm conditions cause introduction of excessive inflow and infiltration into the system. Consequently, it is vital that Pump Station 11-C be returned to full capacity as soon as possible. Financial Impact: This pump will be funded as follows. Account Description Available 35-535640 Machinery & Equipment $85,119 Fiscal Impact: Yes Project $58,419 Remaining Balance $26,700 Funding Source: Water and Sewer Fund (Account Number) - FY 2022 Budget Advertising Requirement: No Contract/P.O. Required: Yes RFP/RFQ/Bid#: Proposed Action: Staff recommends the City Commission approve the purchase of a Sulzer ABS Model XFP301-CH2-PE1040/6 pump for $58,418.30 from Hydra Services, Inc. Attachment(s): 1. Selzer Sole Source Letter 06.28.22 - Hydra Service 2. Quote Hydra Service, Inc 02.17.22 $58,418.30 3. Reso - Pump Station 11C SULZER Sulzer Pumps Solutions Inc. 140 Pond View Drive Meriden, CT 06450 Phone (203) 238 2700 Fax (203) 514 4364 www.sulzer.com 28 June 2022 To: Owen Carney, City of Opa Locka, Florida The purpose of this letter is to confirm that Hydra Service Inc., located in DeBary, Florida, is the sole Distributor contracted for Sulzer wastewater (formerly ABS) products, including pumps, mixers, blowers and aerators, for the Municipal Wastewater Collection and Treatment market. Hydra Service's territory includes the entire state of Florida. Nationally, we utilize a network of independent distributors/service centers to serve the Municipal, Industrial, Building Trades and Dewatering market segments in specific territories. The authorized distributor for Sulzer products in these segments/territories has the expertise, knowledge, training and access to the latest product developments and upgrades, along with genuine OEM parts. Hydra Service staff is trained in the latest methods in care and start-up of our equipment and has the ability to execute warranty claims. Please do not hesitate to contact me if I can provide any additional information. Sincerely, /1142 .4adoefAdi Tim Laskowski Regional Sales Manager Sulzer Pump Solutions (972) 654 - 0553 Timothy.laskowski@sulzer.com SULZER CONFIDENTIAL =� teiha t�41/Cej SULZER SPECIALIST IN FLUID MOVEMENT 1135 250 Springview Commerce Drive Debary Florida 32713 Sales Representative Phone: 407 330 3456 Contact Information Phone: 800 323 173 I Cell Phone: 305-951-7286 Fax: 407 330 3404 Fax: TO: City of Opa Locka FROM: Luis Cases EMAIL: Iu Is(a7,hvdraservice. net ATTN: Owen H Carney DATE: February 17, 2022 PHONE 305-953-2828 QUOTE: 220217-1 LC FAX: REF: Replacement Pump-SQ 24860 -PS 11C -P#2 EMAIL: ocarnevAopalockail.gov ENG FIRM: I Sulzer/ABS Model XFP301M-CH2-PE1040/6 submersible pump, with 12" discharge 140HP, 460 volt, 60 Hertz, 3 phase, with 49' power cord. without cooling jacket (WetPit). 16" Impeller Diameter. Rail bracket is NOT included 5 yr. Standard Warranty Pump Weight- 3484 LBS City will not be utilizing pump on a constant basis requested no cooling option. QUOTE VALID 30 DAYS. PRICES SUJBJECT TO CHANGE DUE TO MARKET PRICING FLUCTUATIONS AND NEW TARIFFS ON RAW MATERIALS. Delivery in 21-22 Wks. Pump not in stock coming from factory. Note: No other components or options (other than the scope of supply listed above) are included. TOTAL PRICE, F.O.B. JOB, FREIGHT ALLOWED $58,418.30 PLUS ANY FEDERAL, STATE OR LOCAL TAXES WHICH MAY APPLY. TERMS ARE NET 30 DAYS. PRICES ARE FIRM 30 DAYS HYDRA SERVICE STANDARD TERMS AND CONDITIONS APPLY. PAYMENT TERMS ARE NET 30 DAYS. ESTMTD DELIVERY: 21 OR 22 WEEKS AFTER RECEIPT IN OUR OFFICE OF COMPLETE APPROVED SUBMITTAL DATA AND SIGNED PROPOSAL. THESE TERMS ARE INDEPENDENT OF, AND ARE NOT CONTINGENT UPON THE TIME OR MANNER 119 WHICH PURCHASER MAY RECEIVE PAYMENT FROM OTHERS. ACCE ED DATE tD 2%' 2-2-- Review Dale: NAME OF PU HASER REVIEWED BY HYDRA SERVICE PUMP REP.