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Home My Public Portal About2022-14 -Budget Amendment #4 FY 20221st Reading/Public Hearing: July 13, 2022 2"d Reading/Public Hearing: July 27, 2022 Adopted: July 27, 2022 Effective Date: July 27, 2022 Sponsored By: City Manager ORDINANCE NO. 2022-14 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AMENDING THE ANNUAL ADOPTED GENERAL, PROPRIETARY AND SPECIAL REVENUE FUNDS BUDGETS FOR THE FISCAL YEAR COMMENCING OCTOBER 1, 2021 AND ENDING SEPTEMBER 30, 2022, ADJUSTING REVENUES AND EXPENDITURES AS REFLECTED IN EXHIBIT "A"; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGETS AND EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATIONS AND AMENDMENT; PROVIDING FOR INCORPORATION OF RECITALS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission of the City of Opa-locka, FL adopted its 2021-2022 Fiscal Year General, Proprietary and Special Revenue Funds budgets by passage of Ordinance 21-12, and further amended it by passage of Ordinance 22-01 and Ordinance 22-10; and Ordinance 22-11; and WHEREAS, pursuant to Florida Statute 166.241(5), the governing body of each municipality at any time within a fiscal year or within 60 days following the end of fiscal year may amend a budget for that year as follows: a) Appropriations for expenditures within a fund may be decreased or increased by motion recorded in the minutes if the total appropriations of the fund is not changed; b) The governing body may establish procedures by which the designated budget officer may authorize budget amendments if the total appropriations of the fund is not changed; c) If a budget amendment is required for a purpose not specifically authorized in paragraph (a) or paragraph (b), the budget amendment must be adopted in the same manner as the original budget unless otherwise specified in the municipality's charter; and WHEREAS, the City Commission desires to amend its 2021-2022 Fiscal Year General, Proprietary and Special Revenue Funds budgets as set forth in Exhibit "A". Ordinance No. 2022-14 NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA: SECTION 1. RECITALS ADOPTED The recitals to the preamble herein are incorporated by reference. SECTION 2. AUTHORIZATION Pursuant to Article IV, Section 4.5 of the City Charter, the City Manager has recommended proposed Amended General, Proprietary and Special Revenue Funds Budgets to the City Commission for the Fiscal Year retroactive to October 1, 2021, a copy of which is attached hereto as Exhibit "A" and incorporated by reference herein. The City Commission of the City of Opa-locka hereby approves, adopts and ratifies the proposed Amended General, Proprietary and Special Revenue Funds Budgets for the Fiscal Year 2021-2022, and hereby appropriates the budgeted expenditures and revenues as set forth in the attached Exhibit "A". The City Manager is authorized to expend or contract for expenditures, pursuant to the City of Opa-locka Charter and the adopted Code of Ordinances in accordance with the adopted Amended General, Proprietary and Special Revenue Funds Budgets for Fiscal Year 2021-2022. The department/ division expenditure allocations established by the City Manager, as revised and summarized in the budget attached as Exhibit "A", are hereby adopted and ratified. Funds of the City for General, Proprietary and Special Revenue Funds Budgets shall be expended in accordance with the appropriations provided by the budget, which shall constitute an appropriation of amounts specified therein. Expenditure control shall be at the fund level. Funds may be expended by, and with the approval of, the City Manager and the City Commission, in accordance with the provisions of the City Charter, adopted Code of Ordinances and applicable laws. Supplemental appropriations and reduction of appropriations, if any, shall be made in accordance with the City Charter. Any and all outstanding encumbrances as of September 30, 2021, shall not lapse at that time and appropriations have been hereby provided for those outstanding encumbrances that have been incurred prior to September 30, 2021, but are not expected to be paid until after then. Receipts from sources not anticipated in the attached budget may be appropriated and expensed by Ordinance duly enacted by the City Commission in accordance with the applicable law. Adjustments within the same fund to departmental appropriations made in the attached Budget may be approved, from time to time, by the City Manager, or by Resolution adopted by the City Commission, if lawful. The City Manager is authorized to approve adjustments to the expenditure code allocations, within the limit of department appropriations made in the attached Budget. 2 Ordinance No. 2022-14 All Ordinances setting fees and charges, and all other fees and charges consistent with appropriations adopted herein, as may be amended during the fiscal year, are hereby ratified, confirmed and approved. SECTION 3. SCRIVENER'S ERRORS. Sections of this Ordinance may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager, following review by the City Attorney, without need of public hearing, by filing a corrected copy of same with the City Clerk. SECTION 4. EFFECTIVE DATE. This Ordinance shall take effect upon the adoption of this Ordinance by the Commission of the City of Opa-locka and upon a filing of a certified copy hereof with the Florida Department of State and is subject to the approval of the Governor or Governor's Designee. PASSED and ADOPTED this 27th day of July, 2022. V ronica J. Williams, Mayor TTEST: Jo nna Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFI IENCY: / Burna tte Norri -Weeks, P.A. City Attorney Moved by: Commissioner Davis Seconded by: Vice Mayor Taylor 3 Ordinance No. 2022-14 VOTE: 5-0 Commissioner Bass YES Commissioner Davis YES Commissioner Dominguez YES Vice -Mayor Taylor YES Mayor Williams YES 4 City of Opa-locka Agenda Cover Memo Department Director: Robert Anathan Department Director Signature: City Manager: Darvin Williams CM Signature: y,� A �v %� , v ��1/(/.� _ Commission Meeting Date: 27 Jun 22 Item Type: (EnterX in box) Resolution Ordinance Other X Fiscal Impact: (EnterX in box) N/A Yes No Ordinance Reading: (EnterX in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: Account# : (Enter Fund & Dept) See Attachments Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (Enter X in box) Yes No RFP/RFQ/Bid#: X Strategic Plan Related (EnterX in box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Dev Public Safety Quality of Education Qual. of Life & City Image Communication Area: I♦ Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X • IIII MN • CI Sponsor Name City Manager Department: City Manager's Office City Manager Short Title: FY 22 Budget Amendment #4 - Second Hearing Staff Summary: Issue/Recommendation: A budget amendment is required to align the budget with current City requirements. Staff recommends the City Commission approve FY 22 Budget Amendment #4 at the second hearing. History: The City Commission adopted the City FY 22 Budget on September 22, 2021 (Ordinance 21-12) which was subsequently approved by the State. This budget was composed of $44.7 million of expenditures and $8.9 million of funding moving between various Funds, resulting a total budget of $53.6 million. On January 12, 2022, the City Commission approved Budget Amendment #1, which focused primarily on bringing forward incomplete portions of projects approved in FY 21 but not completed, and also the initiation of spending American Rescue Plan Act (ARPA) grant funds on various water and sewer projects. This amendment increased expenditures by another $6.0 million to $50.7 million and additionally increased the movement of funding between various City financial units, (e.g., General Fund, Water -Sewer Fund, etc.) by another $6.2 million to $15.1 million. A reminder that this latter category doesn't increase City spending but rather serves to move funding from one City financial unit to another to permit the latter unit to make expenditures to be funded by that unit. On February 23, 2022, the City Commission approved FY 22 Budget Amendment #2 at the second hearing through Ordinance 22-10. This amendment increased expenditure by $0.1 million while reducing interfund transfers by $0.2 million for a net reduction to the City's budget of $0.1 million. There were $0.9 million of new expenditures, offset by $0.6 million of savings and the use of $0.2 million of Contingency. Increased expenditures included $345,750 for capital projects, $105,000 for additional accrued leave payout for departing employees, $103,396 associated with the termination of the prior City Manager and the recruitment of a replacement and $75,000 the Parks and Recreation Master Plan. On April 27, 2022, the City Commission approved FY Budget Amendment #3 at the second hearing through Ordinance 2022-11. This amendment increased expenditure by $0.3 million and interfund transfers by $0.4 million for a net increase to the City's budget of $0.7 million. There were $1.1 million of new expenditures, offset by $0.6 million of savings and the use of $0.2 million of Contingency. Increased expenditures included $408,072 for capital projects, $75,000 for demolition of an unsafe structure, $60,000 for a project to record and destroy records that have passed record retention requirements, $52,000 for additional accrued leave payout for departing employees, $51,000 for increased workers compensation premiums and $50,000 for planting 158 trees on Perviz Avenue. Current Activity: The first hearing of Budget Amendment #4 was composed of 17 line items. With the preparation of the FY 23 budget approaching conclusion, the FY 22 forecast was further updated which, when coupled with late -breaking additional requirements and cancellation of projects which won't get underway until next year, created the need for an additional 33 line items. The attachment, "Summary By Line Item", provides a brief description of the purpose of each line item and how it is recommended to be funded. Financial Impact: This budget amendment can be summarized financially as follows: Funding Revenue / Loans / Grants ($ 338,055) Use Of Fund Balance ( 1,638,689) Total Funding - Excluding Transfers -In ( 1.976,744) Transfers -In ( 1.290.689) Total Funding ($3,267,433) Expenditure Expenditure - Excluding Transfers -Out ($1,976,744) Transfers -Out ( 1,290,6891 Total Expenditure ($3,267,433) The overall reduction is primarily due to the deferred construction of the Cairo Lane project to next year. Additional details on the Financial Impact are provided in the attachment, "Budget Amendment #4 Summary". There is also the "Detailed Information" attachment which contains accounting information for the State review which is a highly detailed accounting version of what is presented in the Summary information. .Proposed Action: Staff recommends that the City Commission approve the proposed amendments on the second hearing. Attachment: 1. Summary of the recommended amendments 2. Detailed information on each recommended amendment 3. Ordinance FY 22 Budget Amendment #4 - Second Hearing Total City Governmental Funds Enterprise Funds ARPA Fund Total Budget Thru Amend #3 Funding Revenue/Loans 25,869,901 14,988,533 3,978,531 44,836,965 Use Of / (Add To) Fund Bal 4,924,379 3,697,119 (2,363,756) 6,257,742 Total Funding Ex Trans -In 30,794,280 18,685,652 1,614,775 51,094,707 Transfer -in 9,852,058 5,467,173 - 15,319,231 Total Funding 40,646,338 24,152,825 1,614,775 66,413,938 Expenditure Expenditure - Ex Trans -Out 31,085,053 20,009,653 - 51,094,706 Transfer -Out 9,561,285 4,143,172 1,614,775 15,319,232 Total Expenditure 40,646,338 24,152,825 1,614,775 66,413,938 Amendment #4 Funding Revenue/Loans 300,000 (638,055) - (338,055) Use Of / (Add To) Fund Bal - (23,914) (1,614,775) (1,638,689) Total Funding Ex Trans -In 300,000 (661,969) (1,614,775) (1,976,744) Transfer -in 63,000 (1,353,689) - (1,290,689) Total Funding 363,000 (2,015,658) (1,614,775) (3,267,433) Expenditure Expenditure - Ex Trans -Out 300,000 (2,276,744) - (1,976,744) Transfer -Out 63,000 261,086 (1,614,775) (1,290,689) Total Expenditure 363,000 (2,015,658) (1,614,775) (3,267,433) Budget Thru Amend #4 Funding Revenue/Loans 26,169,901 14,350,478 3,978,531 44,498,910 Use Of / (Add To) Fund Bel 4,924,379 3,673,205 (3,978,531) 4,619,053 To tal Funding Ex Trans -In 31,094,280 18,023,683 - 49,117,963 Transfer -in 9,915,058 4,113,484 - 14,028,542 Total Funding 41,009,338 22,137,167 - 63,146,505 Expenditure Expenditure - Ex Trans -Out 31,385,053 17,732,909 - 49,117,962 Transfer -Out 9,624,285 4,404,258 - 14,028,543 Total Expenditure 41,009,338 22,137,167 - 63,146,505 Exhibit "A" FY 22 Budget Amendment #4 - Second Hearing General Fund Funding Revenue/Loans Use Of / (Add To) Fund Bal Total Funding - Ex Transfer -In Transfer -In Total Funding - Ex Transfer -In Expenditure Div Commission 10 City Manager 12 General Fund Non -Depart - Ex Trans Out 19 Human Resources 13 Clerk 16 Attorney 28 Finance 17 Plannin g & Community Dev 37 Building & Licenses 30 Parks & Recreation 72 Police 26 Code Enforcement 23 Public Works - Admin 32 Public Works - Bldg Maintenance 38 Public Works - Streets 41 Public Works - Trash 50 Public Wo rks - Vehicle Maintenance 49 Total Expenditure - Ex Transfer -Out Transfer -Out 19 Total Expenditure Budget Thru Amend #3 Amendment #4 Budget Thru Amend #4 16,337,557 300,000 16,637,557 4,499,529 - 4,499,529 20,837,086 300,000 21,137,086 3,388,842 - 3,388,842 24,225,928 300,000 24,525,928 132,107 - 132,107 912,518 - 912,518 2,239,276 28,000 2,267,276 408,860 15,500 424,360 429,661 - 429,661 645,000 - 645,000 1,050,717 - 1,050,717 384,611 - 384,611 670,786 - 670,786 1,248,418 - 1,248,418 6,164,074 - 6,164,074 340,286 - 340,286 452,681 4,000 456,681 533,750 60,000 593,750 1,118,299 52,000 1,170,299 185,832 - 185,832 672,228 77,500 749,728 17,589,104 237,000 17,826,104 6,636,824 63,000 6,699,824 24,225,928 300,000 24,525,928 Exhibit "A" FY 22 Budget Amendment #4 - Second Hearing Governmental Funds Budget Thru Amend #3 General Fund CRA Fund Safe Neighborhood Capital Fund People's Transportation Pla n Fund Town Center Fund Debt Service Fund Special Law Enforcement Fund Insurance Service Fund Inf ormation Technology Service Fund T otal Gov Funds Funding Revenue/Lo ans 16,337,557 1,303,462 2,956,771 950,000 350,200 3,926,911 45,000 - - 25,869,901 Use Of / (Add To) Fund Bal 4,499,529 - - 414,850 - - 10,000 - - 4,924,379 Total Funding Ex Trans -In 20,837,086 1,303,462 2,956,771 1,364,850 350,200 3,926,911 55,000 - - 30,794,280 Transfer -in 3,388,842 - 1,555,375 - 584,727 48,044 - 3,046,940 1,228,130 9,852,058 To tal Funding 24,225,928 1,303,462 4,512,146 1,364,850 934,927 3,974,955 55,000 3,046,940 1,228,130 40,646,338 Expenditure Expenditure - Ex Trans -Out 17,589,104 1,219,941 4,512,146 1,364,850 811,600 1,257,343 55,000 3,046,939 1,228,130 31,085,053 Transfer -Out 6,636,824 83,521 - - 123,327 2,717,612 - 1 - 9,561,285 Total Expenditure 24,225,928 1,303,462 4,512,146 1,364,850 934,927 3,974,955 55,000 3,046,940 1,228,130 40,646,338 A mendment #4 Funding Revenue/Loans 300,000 - - - - - - - - 300,000 Use Of / (Add To) Fund Bal - - - - - - - - - - Total Funding Ex Trans -In 300,000 - - - - - - - - 300,000 Transfer -in - - 53,000 - 10,000 - - - - 63,000 Total Funding 300,000 - 53,000 - 10,000 - - - - 363,000 Expenditure Expen diture - Ex Trans -Ou t 237,000 - 53,000 - 10,000 - - - - 300,000 Transfer -Out 63,000 - - - - - - - - 63,000 Total Expenditure 300,000 - 53,000 - 10,000 - - - - 363,000 Budget Thru Amend #4 Funding Rev enue/Loan s 16,637,557 1,303,462 2,956,771 950,000 350,200 3,926,911 45,000 - - 26,169,901 Use Of / (Add To) Fund Bal 4,499,529 - - 414,850 - - 10,000 - - 4,924,379 Total Funding Ex Trans -In 21,137,086 1,303,462 2,956,771 1,364,850 350,200 3,926,911 55,000 - - 31,094,280 Transfer -in 3,388,842 - 1,608,375 - 594,727 48,044 - 3,046,940 1,228,130 9,915,058 Total Funding 24,525,928 1,303,462 4,565,146 1,364,850 944,927 3,974,955 55,000 3,046,940 1,228,130 41,009,338 Expenditure Expenditure - Ex Trans -Out 17,826,104 1,219,941 4,565,146 1,364,850 821,600 1,257,343 55,000 3,046,939 1,228,130 31,385,053 Transfer -Out 6,699,824 83,521 - - 123,327 2,717,612 - 1 - 9,624,285 Total Expenditure 24,525,928 1,303,462 4,565,146 1,364,850 944,927 3,974,955 55,000 3,046,940 1,228,130 41,009,338 Exhibit "A" FY 22 Budget Amendment #4 - Second Hearing Enterprise Funds Water -Sewer Operating Expense Fund Storm Water Op Water Sewer CIP Storm Water CIP Total Budget Thru Amend #3 Water -Sewer OperatingDivisions (Expense Total Storm Water Op Fund Total Water -Sewer CIP Fund Storm Water CIP Fund Total Funds Water Di visi on Sewer Division Water -Sewer Fi nance Division Water Lines Division Water -Sew er CIP Divisi on Total Water -Sewer Op Fund 10,025,825 1,975,467 1,900,000 1,721,652 1,596,577 - 1,466,131 - 14,988,533 3,697,119 Funding Revenue /Loans Use Of / {Add To) Fund Bal Total Funding Ex Trans -In 12,001,292 3,621,652 1,596,577 1,466,131 18,685,652 Transfer -in 1,000 ,000 - 983,775 3,483,398 5,467,173 Total Funding - - - - 13,001,292 3,621,652 2,580,352 4,949,529 24,152,825 Expen diture 2,004,670 - 4,017,423 - 4,904,998 1,654,114 280,205 139,882 - 11,347,178 1,654,114 1,132,594 2,489,058 2,580,352 - 4,949,529 - 20,009,653 4,143,172 Expenditure - Ex Trans -Out Transfer -Out Total Expenditure 2,004,670 4,017,423 6,559,112 280,205 139,882 13,001,292 3,621,652 2,580,352 4,949,529 24,152,825 Amendment #4 - 229,775 - (253,689) (65,000) - (573,055) (638,055) (23,914) Funding Revenue/Loans Use Of / (Add To) Fund Bal Total Funding Ex Trans -In 229,775 (253,689) (65,000) (573,055) (661,969) Transfer -in - - 65,000 (1,418,689) (1,353,689) Total Funding - - - - - 229,775 (253,689) - (1,991,744) (2,015,658) Expenditure 150,000 400,000 (835,000) 514, 775 - - (285,000) 514,775 (253,689) - (1,991,744) - (2,276,744) 261,086 Expenditure - Ex Trans -Out Transfer -Out Total Expenditure 150,000 400,000 (320,225) - - 229,775 (253,689) - (1,991,744) (2,015,658) Budget Thru Amend #4 10,025,825 2,205,242 1,900,000 1,467,963 1,531,577 - 893,076 - 14,350 ,478 3,673,205 Funding Revenue/Loans Use Of / (Add To ) Fund Bal Total Funding Ex Trans -In 12,231,067 3,367,963 1,531,577 893,076 18,023 ,683 Transfer -in 1,000,000 - 1,048,775 2,064,709 4,113,484 Total Funding - - - - - 13,231,067 3,367,963 2,580,352 2,957,785 22,137,167 Expenditure 2,154,670 4,417,423 - 4,069,998 2,168,889 280,205 - 139,882 - 11,062,178 2,168,889 1,132,594 2,235,369 2,580,352 - 2,957,785 - 17,732,909 4,404,258 Expenditure - Ex Trans -Out Transfer -Out Total Expenditure _ 2,154,670 4,417,423 6,238,887 280,205 139,882 13,231,067 3,367,963 2,580,352 2,957,785 22,137,167 Exhibit "A" FY 22 Budget Amendment #4 -Second Hearing rY 1 Gasoline Prices V eh Mnt Non -Dept Amendment Details Exp 49-541450 Gas, Oil, Greas e Exp 19-519390 Contingency 2 Water Cost - Town Center To wn Cen ter Exp Town Center Trf-In Non -Dept Trf-Out No n -Dept Exp 62-519430 490-381001 19-581926 19-519390 * Budget Adjusted In Prior Item(s) 3 Increased Headcount - HR HR Exp 13-513120 HR Exp 13-513210 HR Exp 13-513220 Non -Dept Exp 19-519390 * Budget Adjusted In Prior Item(s) 4 NW 147 St Drainage Project Strm CIP Strm CIP Strm Ops Strm Ops Electric, Gas, Water Transfer In Transfer Out - Town Center Contingency * Salaries - Regular FICA Retirement Contingency * Exp 87-541825 NW 147 ST Improvement Trf-In 455-381010 Fro m Stormwater Op Fund Trf-Out 43-513917 To Sto rmwater CIP Fund Fund Bal 455-383010 Trf In - Fund Balance 5 Cairo Lane (Sto rmwater Project) Strm CIP Exp 87-5386315 Cairo Lane Strm CIP Grant 450-334700 SRF Grant LP1307 6 Manhole Relining - Change Source Of Funding ARPA Trf-Out 15-538901 ARPA Fund Bal 105-383010 Wtr-Swr CIP Trf-In 445-381320 Wtr-Swr CIP Trf-In 445-381010 WS -Fin Trf-Out 61-581925 WS -Fin Exp 61-513992 7 Easement Purchase - Pine Tree Lake Strm Ops Exp Strm Ops Exp 43-519610 43-538992 Trf-Out - To Wtr-Sewer, Strm CIP Trf-In Fund Balance - Use / (Add To) Trf-In - From ARPA Trf-In - From Water -Sewer Op Trf-Out - To WS CIP Contingency Purchase of Land Contingency Budget Revised 302,500 77,500 380,000 1,058,041 (77,500) 980,541 60,000 10 ,000 70,000 584,728 10,000 594,728 569,165 10,000 579,165 980,541 (10,000) 970,541 78,867 12,721 17,939 970,541 2,318,398 2,318,398 1,721,653 12,000 1,500 2,000 (15,500) 240,725 240,725 240,725 240,725 90,867 14,221 19,939 955,041 240,725 2,559,123 2,559,123 1,962,378 2,827,330 50,089 2,877,419 50,089 50,089 1,614,775 (2,363,756) 449,775 534,000 534,000 427,402 (220,000) (220,000) (220,000) 220,000 220,000 (220,000) 1,394,775 (2,583,756) 229,775 754,000 754,000 207,402 27,000 27,000 261,854 (27,000) 234,854 Increased gas prices Town Center using additional water Additional HR II Specialist New drainage pr oject Additional Cairo Lane change order funded by State grant Change of funding source from ARPA to Water -Sewer Operating Fund Contingency Acquisition of an easement to maintain Pine Tree Lake Exhibit " A" Page - 1 FY 22 Budget Amendment #4 -Sec ond Hearing iY 8 Cairo Lane Assessment - Change Funding Source Amendment Details Wtr-Swr CIP Rev Wtr-Swr CIP Trf In WS -Fin Trf Out WS -Fin Exp 445-334700 445-381010 61-581925 61-513992 * Budget Adjusted In Prior Item(s) Grants Trf-In - From Water -Sewer Op * Trf-Out - To WS CIP * Contingency * 9 Miami Gardens Service Lines - Change Funding Source Wtr-Swr CIP Rev Wtr-Swr CIP Trf In WS -Fin Trf Out 445-384110 445-381010 61-581925 WS -Fin Exp 61-513992 * Budget Adjusted In Prior Item(s) SRF Loan DW 130331 Trf-In - From Water -Sewer Op * Trf-Out - To WS CIP * Contingency * 10 Police Motorcycle Repair, Mainten an ce & Clothing Po lice Exp 26-521466 Repair & Maint - Veh & Equip Po lice Exp 26-521521 Clothing & Uniform Expense Po lice Exp 26-521641 Automotive Equipment Po lice Exp 26-521110 Salaries - Executive 11 Consulting Services - Enterprise Funds WS Finan WS Finan Exp 61-513340 Other Contracted Services Exp 61-513723 State Revolving Loan 12 Co nsulting Services - General Fund Finan Finan Finan Finan Exp Exp Exp Exp 17-513312 17-513120 17-513210 17-513220 Other Professional Services Salaries - Regular FICA Retirement 13 Contingency Renewal - Strong Red Light Camera Revenue Non -Dept Exp 19-519390 Contingency * Gen Fund Rev 001-354140 Red Light Camera Fines * Budget Adjusted In Prior Item(s) 14 Additional Leave Payout - General Fund Non -Dept Exp Non -Dept Exp Non -Dept Exp No n -Dept Exp 19-581922 19-581928 19-581929 19-519390 * Budget Adjusted In Prior Item(s) Employee Leave Payout - Wages Employee Leave Payout - FICA/Med Employee Leave Payout - Retirement Contingency Budget Revised 511,577 85,000 596,577 754,000 (85,000) 669,000 754,000 (85,000) 669,000 207,402 85,000 292,402 150,000 (150,000) 669,000 150,000 669,000 150,000 292,402 (150,000) 819,000 819,000 142,402 2,000 20,500 27,500 2,000 238,673 (11,000) 227,673 2,000 7,000 2,000 395,900 150,000 545,900 773,473 (150,000) 623,473 270,000 378,726 38,964 55,111 200,000 (166,000) (14,000) (20,000) 470,000 212,726 24,964 35,111 955,041 300,000 1,255,041 1,050,000 300,000 1,350,000 167,000 13,200 21,800 1,350,000 70,000 6,000 8,000 Exhibit "A" Page - 2 237,000 19,200 29,800 (84,000) 1,266,000 Change funding s ource fr om Water -Sewer Ops Fund to SRF Grant Change funding source from SRF Loan to Water -Sewer Op Fund Motorcycle upgrade, repair and associated personal equipment Additional financial consulting expense funded by reduced debt service due to restructured debt service schedule Additi onal financial c onsulting expense funded by vacant position saving Restore General Fund C ontingency thr ough recognition of strong Red Light Camera Revenue Additional Unused Leave Pay out f or departing empl oy ees FY 22 Budget Amendment #4 -Second Hearing Amendment Details 15 Tank Removal - Public W orks Facility Bldg Maint Exp 39-541340 Other Contracted Service Non -Dept Exp 19-519390 C ontingency * * Budget Adjusted In Pri or Item(s) 16 Roadway Evaluation Rds & Strts Exp Non -Dept Exp * Budget Adjusted In Prio r Item(s) 41-541312 19-519390 Other Professi onal Services Contingency * 17 Motorized Security Gate - PW Headquarters Bldg Mnt Exp 39-541630 Improvement Other Than Building Non -Dept Exp 19-519390 Contingency * * Budget Adjusted In Prior Item(s) Budget Revised 85,000 30,000 115,000 1,266,000 (30,000) 1,236 ,000 52,000 52,000 1,236,000 (52,000) 1,184,000 30,000 30,000 1,184,000 (30,000) 1,154,000 Restore General Fund Contingency thr ough recognition of strong Red Light Camera Revenue Evaluation of City's roads and establishment of a database to facilitate long-term maintenance plan Motorized security gate to provide security at PW Headquarters Second Hearing Additions 18 Design Fees - Park Fences Safe Ne CIP Exp 44-541838 Safe Ne CIP Trf-In 320-381001 Non -Dept Trf-Out 19-581320 Non -Dept Exp 19-519390 * Budget Adjusted In Prior Item(s) Park Fences Transfer In - From Gen Fund Transfer Out - To Safe Neigh CIP Contingency 19 Cairo Lane Assessment - Re vised Funding Sources, Deferral Of Construction Strm Ops Trf-Out 43-513917 Strm Ops Fund Bal 455-383010 STM-CIP Grant 455-334700 STM-CIP Grant 455-334700 STM-CIP Trf-In 455-381010 STM-CIP Loan 455-384120 STM-CIP Loan 455-384110 STM-CIP Exp 87-5386315 * Budget Adjusted In Prior Item(s) Trans -Ou t To Stormwater CIP * Trf In - Fund Balance * Grant - LP1306 Grant - LP1307 Transfer -In From Stormwater Op WW 130310 DW 130331 Cairo Lane * 40,000 53,000 93,000 1,495,375 53,000 1,548,375 1,495,375 53,000 1,548,375 1,154,000 (53,000) 1,101,000 2,559,123 (1,899,798) 1,962,378 (1,899,798) 140,725 2,559,123 762,856 23,951 2,877,419 (2,600,000) 277,419 1 ,060 85,545 (1,899,798) (762,856) (23,951) Exhibit "A" Page - 3 659,325 62,580 141,785 85,545 659,325 Design fees for City's park fences Defer Cair o Lane c onstruction until next year . Charge source of funding of assessment fr om Stormwater Fund Balance to State SRF Grants FY 22 Budget Amendment #4 -Second Hearing 20 Cairo Lane Design STM-CIP STM-CIP STM-CIP STM-CIP Strm Ops Strm Ops Fund Bal 455-383010 * Budget Adjusted In Prior Item(s) Exp Trf-In Grant Grant Trf-Out 87-5386315 455-381010 455-334700 455-334700 43-513917 21 Parks & Recreation Van Parks &Rec Exp Parks & Rec Exp 72-572648 72-572630 Amendment Details Cair o Lane * Transfer -In Fr om Stormwater Op * Grant - LP1306 * Grant - LP1307 Trans -Out To Stormwater CIP * Trf In - Fund Balance * Vehicle Purchase Improvements Other Than Bldg 22 HR - Time Clock HR Exp 13-513440 Rentals & Leases HR Exp 13-513340 Other Contracted Services 23 Co mmunity De velo pment - Minutes Preparation CD Exp 37-515340 Other Contract Serv ices CD Exp 37-515120 Salaries - Regular 24 Pool Maintenance - Parks & Recreatio n Parks & Rec Exp 72-572463 Pool Maintenance Parks & Rec Exp 72-572130 Salaries - Part Time * * Budget Adjusted In Prior Item(s) 25 Building Repairs - Parks & Recreation Parks & Rec Exp 72-572461 Parks & Rec Exp 72-572130 * Budget Adjusted In Prior Item(s) Building Repair & Maintenance Salaries - Part Time * 26 Bulletpro of Vests / Other Uniform Requirement Police Exp 26-521520 Police Exp 26-521110 * Budget Adjusted In Prior Item(s) 27 O ffice Su pplies - Police Po lice Exp 26-521510 Po lice Exp 26-521110 * Bu dget Adjusted In Prior Item(s) Operating Expense Salaries - Executive * Office Supplies Salaries - Executive * Budget Revised 277,419 229,442 506,861 659,325 152,384 811,709 141,785 796 142,581 85,545 76,262 161,807 659,325 152,384 811,709 62,580 152,384 214,964 70,000 60,000 130,000 200,000 (60,000) 140,000 9,244 2,000 11,244 78,000 (2,000) 76,000 3,000 3,000 134,211 (3,000) 131,211 13,500 3,000 16,500 140,000 (3,000) 137,000 4,000 3,500 7,500 137,000 (3,500) 133,500 20,500 20,000 40,500 227,673 (20,000) 207,673 11,564 4,000 15,564 207,673 (4,000) 203,673 Exhibit " A" Page - 4 Cairo Lane design. Funded by grants and Stormwater Ops Fund Additional funding to buy two vans Time clocks originally budgeted in Contracted Services. N ow in Rentals Minut es preparation services for various boards P ool repairs Additi onal Building Repairs Bulletproof vests and additional unif orms for new members. Funded by vacancy savings Current budget is fully utilized FY 22 Budget Amendment #4 -Sec ond Hearing 28 Desk - PW Admin PW Admin Exp 32-541642 Non -Dept Exp 19-519390 * Budget Adjusted In Prior Item(s) 29 Laptop - PW Admin PW Admin Exp 32-541646 Non -Dept Exp 19-519390 * Budget Adjusted In Prior Item(s) 30 Backhoe Lease - Roads & Streets Roads & Strts Exp 41-541640 Roads & Strts Exp 41-541648 31 Operating Expense - Roads & Streets Ro ads & Strts Exp 41-541520 Ro ads & Strts Exp 41-541648 * Budget Adjusted In Prior Item(s) 32 Vehicle Repair - Vehicle Mainten ance Veh Maint Exp Veh Maint Exp 49-541340 49-541466 Amendment Details Furniture & Equipment C ontingency * Computers Contingency * Machinery & Equipment Automotive Lease/Purchase Operating Expense Automotive Lease/Purchase * Other Contracted Services Vehicle Repair - Accidents 33 Computers & Security Cameras - IT IT Exp 85-512646 Computer Equipment IT Exp 85-512528 Software 34 City Phone Service - IT IT Exp 85-512411 Telephone IT Exp 85-512648 Vehicle Lease 35 Office Supplies IT Exp IT Exp * Budget Adjusted In Prio r Item(s) 85-512510 85-512648 36 Utility Expense - Town Center Town Cntr To wn Cntr Office Supplies Vehicle Lease * Exp 62-519430 Electric, Gas, Water Exp 62-519620 Building Impro vements Budget 1,101,000 Adj Revised 1,500 1,500 (1,500) 1,099,500 36,600 2,500 39,100 1,099,500 (2,500) 1,097,000 59,000 5,000 64,000 56,000 (5,000) 51,000 4,000 3,000 7,000 51,000 (3,000) 48,000 48,800 17,000 65,800 28,000 (17,000) 11,000 87,000 170,000 257,000 676,525 (170,000) 506,525 132,240 5,000 137,240 7,200 (5,000) 2,200 400 300 700 2,200 (300) 1,900 70,000 20,000 90,000 150,000 (20,000) 130,000 Exhibit " A" Page - 5 Desk f or PW Admin Laptop for PW Admin Backhoe Lease Miscellaneous small charges Tra nsfer of budget from one Repair account to another Repair acc ount Security cameras and computer equipment. Funded by deferred ERP software Adjustment of telephone service . Minor adjustment for Office Supplies Increased utility expense FY 22 Budget Amendment q4 -Second Hearing 37 Contract Services - Town Center To wn Cntr Exp Town Cntr Exp 38 Sewer Evaluatio n (SSES) Sewer Exp WS -Finance Exp 62-519340 62-519620 35-535312 61-535542 39 Wastewater Disposal Cost Sewer Exp 35-535432 WS -Finance Exp 61-535542 * Budget Adjusted In Prio r Item(s) 40 Potable Water Co st Water WS -Finance Amendment Details C ontracted Services Building Improvements Other Professional Services Miami -Dade Debt Repayment Sewage Disposal Miami -Dade Debt Repayment * Exp 64-533433 Purchase Of Water Exp 61-514370 Legal Counsel 41 Credit Card Fees WS -Finance Exp WS -Finance Exp 61-533529 61-514370 * Budget Adjusted In Prior Item(s) 42 Co ntracted Services - Stormwater Storm Ops Exp 43-538340 Storm Ops Exp 43-538992 * Budget Adjusted In Prior Item(s) 43 Vacuum Truck Lease - Sto rmwater Storm Ops Exp 43-538648 Storm Ops Exp 43-538992 * Budget Adjusted In Prior Item(s) 44 Spill Contain ment Kits Storm Ops Exp Storm Ops Exp * Budge t Adjusted In Prio r Item(s) 43-538523 43-538992 Credit Card Fee Legal Counsel * Other Contracted Services Contingency * Vehicle Lease Contingency * Special Supplies Contingency * Budget Adj Revised 273,000 55,000 328,000 130,000 (55,000) 75,000 351,725 250,000 601,725 1,376,840 (250,000) 1,126,840 2,864,913 150,000 3,014,913 1,126,840 (150,000) 976,840 1,516, 966 150,000 1,666,966 400,000 (150,000) 250,000 25,000 15,000 40,000 250,000 (15,000) 235,000 262,100 165,000 427,100 234,854 (165,000) 69,854 73,538 3,000 76,538 69,854 (3,000) 66,854 800 1,000 1,800 66,854 (1,000) 65,854 Security service, janitorial service, cleaning unit vacated by departing tenant DERM required sewer evaluati on . Funded by deferral of second r ound of WASD debt repayment . Wastewater gallons slightly higher than budg eted Contingency in case usage increases in fourth quarter. Contingency in credit card charges increase in fourth quarter. Canal maintenance. Assessment of Cairo Lane and Sharazad New lease - Vacuum truck Spill containment kit for stormwater pollution containment Exhibit "A" Page - 6 FY 22 Budget Amendment 84 -Second Hearing 45 Contami nation Study - 127th Street Can Sto rm CIP Exp 43-TBD Sto rm CIP Trf-In 455-381010 Sto rm Ops Trf-Out 43-513917 Sto rm Ops Fund Bal 455-383010 Amendment Details al - Stormwater 127th Street Canal Trf-In - Fr om Stormwater Op Fund Trf-Out - To Stormwater CIP Fund Trf In - Fund Balance 46 O vertime - Parks & Recreation Parks & Rec Exp 72-572140 Salaries - Overtime Parks & Rec Exp 72-572120 Salaries - Regular 47 Employee Reco gnition & Physicals - HR HR Exp 13-513311 Employee Physicals HR Exp 13-513398 Employee Recogniti on HR Exp 13-513340 Other Contracted Services 48 Change Of Funding Source - Water -Sewer - 133rd Street Sewer Relocation ARPA Trf-Out 15-538901 ARPA Fund Bal 105-383010 Wtr-Swr CIP Trf-In 445-381320 Wtr-Swr CIP Trf-In 445-381010 Wtr-Swr Ops Trf-Out 61-513917 Wtr-Swr O ps Fund Bal 440-383010 ARPA Transfer Out Trf In - Fund Balance Transfer In - From ARPA Transfer In - From Wtr-Swr Ops Transfer Out - To Wtr-Swr CIP Trf In - Fund Balance 49 Change Of Funding Sou rce - Water -Sewer - PS 9,12,16 Design ARPA Trf-Out ARPA Fund Bal Wtr-Swr CIP Trf-In Wtr-Swr CIP Trf-In Wtr-Swr Ops Trf-Out Wtr-Swr Ops Fund Bal 15-538901 105-383010 445-381320 445-381010 61-513917 440-383010 ARPA Transfer Out Trf In - Fund Balance Transfer In - From ARPA Transfer In - From Wtr-Swr Ops Transfer Out - To Wtr-Swr CIP Trf In - Fund Balance 50 Change Of Funding Source - Sto rmwater - Burlington Canal PH 11,111 ARPA Trf-Out ARPA Fund Bal Strm CIP Trf-In Strm CIP Trf-In Strm Ops Trf-Out Strm Ops Fund Bal 15-538901 105-383010 455-381320 455-381010 43-513917 450-383010 ARPA Transfer Out Trf In - Fund Balance Transfer In - From ARPA Transfer In - From Strm Ops Transfer Out - To Strm CIP Trf In - Fund Balance Budget 2,064,709 2,064,709 215,964 88,000 88,000 88,000 88,000 Revised 88,000 2,152,709 2,152,709 303,964 5,000 4,000 9,000 290,673 (4,000) 286,673 7,000 2,000 9,000 11,200 3,000 14,200 76,000 (5,000) 71,000 1,394,775 (64,775) 1,330,000 1,394,775 (64,775) 1,330,000 229,775 (64,775) 165,000 819,000 64,775 883,775 819,000 64,775 883,775 1,975,466 64,775 2,040,241 1,330,000 (165,000) 1,165,000 1,330,000 (165,000) 1,165,000 165,000 (165,000) 883,775 165,000 1,048, 775 883,775 165,000 1,048, 775 2,040,241 165,000 2,205,241 1,165,000 (1,000,000) 165,000 1,165,000 (1,000,000) 165,000 1,165,000 (1,000,000) 165,000 899,709 1,000,000 1,899,709 89 9, 709 1,000,000 1,899,709 302,964 1,000,000 1,302, 964 Exhibit " A" Page - 7 Required contamination study in preparation for the 127 Street Canal Project Increased Parks & Recreation workload Additional funding required f or new employee physicals . Also additional funding for Empl oyee rec ognition as part of program to impr ove staff morale Change funding s ource from ARPA to Water -Sewer Ops - Fund Balance Change funding source from ARPA to Water -Sewer Ops - Fund Balance Change funding source from ARPA to Stormwater Ops - Fund Balance FY 22 Budget Amendment #4 -Second Hearing # Amendment Details Budget Revised 51 Change Of Funding Source - Stormwater - Sharazad ARPA Trf-Out 15-538901 ARPA Transfer Out 165,000 (165,000) ARPA Fund Bal 105-383010 Trf In - Fund Balance 165,000 (165,000) Strm CIP Trf-In 455-381320 Transfer In - From ARPA 165,000 (165,000) Strm CIP Trf-In 455-381010 Transfer In - From Strm Ops 1,899,709 165,000 2,064,709 Strm Ops Trf-Out 43-513917 Transfer Out - To Strm CIP 1,899,709 165,000 2,064,709 Strm Ops Fund Bal 450-383010 Trf In - Fund Balance 1,302,964 165,000 1,467,964 Exhibit "A" Page - 8 Change funding source from ARPA to Stormwater Ops - Fund Balance FY 22 Budget Amendment #4 Summary By Line Item Second Hearing # Amount Purpose Funding Source 1 77,500 Increased fuel prices General Fund Contingency 2 10,000 Town Center increased water usage General Fund Contingency 3 15,500 Additional HR Specialist General Fund Contingency 4 240,725 NW 147 Street Drainage Project Stormwater Operating Fund Fund Balance 5 50,089 Cairo Lane Assessment Change Order State Grant 6 approved — Change funding source for previously Manhole Relining Project Change funding source from ARPA Funds to Stormwater Operating Fund Contingency 7 27,000 Acquisition of easement to Pine Tree Lake for maintenance purposes Stormwater Operating Fund Contingency 8 — Change funding source for previously approved Cairo Lane Assessment Project Change funding source from Water - Sewer Operating Fund to State Grant 9 — Change funding source for previously approved Miami Gardens Service Line Project Change funding source from State Loan to Water -Sewer Operating Fund Contingency 10 11,000 Motorcycle repair, upgrade and accessories Vacant position savings 11 150,000 Additional Enterprise Fund financial consulting due to understaffed Finance Department Savings from reduced debt service payments required. 12 200,000 Additional General Fund financial consulting due to understaffed Finance Department Savings from vacant Financial Department positions. 13 300,000 Restoration of General Fund Contingency due to strong General Fund Revenue Red Light Camera Revenue significantly over budget. 14 84,000 Payout for additional departing employees with significant unused accrued leave General Fund Contingency 15 39,000 Removal of fuel tank more expensive than anticipated General Fund Contingency 16 52,000 Study to evaluate roadways and associated features to establish a database to serve as basis for the long-term maintenance of City roadways General Fund Contingency 17 30,000 Motorized security gate for Public Works Headquarters to provide improved security for the vehicles and other City assets located there. General Fund Contingency 18 53,000 Park fence design fees General Fund Contingency 19 (2,600,000) Defer Cairo Lane construction from this year and realign funding of Cairo Lane assessment to State SRF grants Funding of Cairo Lane construction. Funding changed to State SRF grants from Stormwater Ops Fund 20 229,442 Cairo Lane design fees State SRF grants and Stormwater Ops Fund 21 60,000 Additional funding to purchase second Parks & Recreation van Capital savings 22 2,000 HR time clock rental Contract Services savings Page - 1 FY 22 Budget Amendment #4 Summary By Line Item Second Hearing # Amount Purpose Funding Source 23 3,000 Community Development boards minutes preparation Vacancy savings 24 3,000 Pool repairs Vacancy savings 25 3,500 Additional building repairs Vacancy savings 26 15,000 Bulletproof vests Vacancy savings & grant 27 4,000 Police office supplies Vacancy savings 28 1,500 PW Admin desk Contingency 29 2,500 PW Admin laptop Contingency 30 5,000 Roads & Streets backhoe lease Savings from deferred truck lease 31 3,000 Miscellaneous small operating expense items Savings from deferred truck lease 32 17,000 Vehicle repairs Transfer of budget from Accident Repairs to Vehicle Repairs 33 _ 170,000 High -definition security cameras and computer equipment Saving from deferred ERP software 34 5,000 Additional telephone expense Savings from deferred vehicle lease 35 300 Additional IT office supplies Savings from deferred vehicle lease 36 20,000 Town Center increased utility expense Savings from deferring painting of Town Center building to next year 37 55,000 Additional costs for security, janitorial services and restoration of recently vacated rental unit Savings from deferring painting of Town Center building to next year 38 250,000 DERM required sewer evaluation for 15 Lift Station area, ten of which occurring this fiscal year Savings from deferral of second round of Miami -Dade Water -Sewer debt repayment until next fiscal year 39 150,000 Additional wastewater processing charges due to increased volume Savings from deferral of second round of Miami -Dade Water -Sewer debt repayment until next fiscal year 40 150,000 Additional potable water procurement cost in event of increased fourth quarter usage. Savings from reduced Enterprise Fund legal costs 41 15,000 Additional credit card fees from increased payments Savings from reduced Enterprise Fund legal costs 42 165,000 Increased costs from canal maintenance and assessment of Cairo Lane and Sharazad Stormwater contingency 43 3,000 Additional vacuum truck lease Stormwater contingency 44 1,000 Spill containment kits Stormwater contingency 45 88,000 Required contamination study in conjunction with receiving 127th Canal grant Stormwater Fund Balance 46 4,000 Parks & Recreation workload Vacancy savings 47 5,000 HR employee physicals and recognition program Contracted Services savings 48 — Change funding source for 133`d Street Sewer Relocation project Funding source changed from ARPA to Water -Sewer Ops Fund Balance 49 — Change funding source for design of Pump Stations #9, #12 & #16 Funding source changed from ARPA to Water -Sewer Ops Fund Balance Page - 2 FY 22 Budget Amendment #4 Summary By Line Item Second Hearing # Amount Purpose Funding Source 50 — Change funding source for Burlington Canal PH II, III Funding source changed from ARPA to Stormwater Ops Fund Balance Page - 3 Budget Amendment #4 Summary - First Hearing Summary Funding Revenue / Loans / Grants Use Of Fund Balance Total Funding —Excluding Transfers -In Transfer -In Total Funding Expenditure Expenditure — Excluding Transfers -Out Transfers -out Total Expenditure Notes $ (338,055) (a) (1,638,689) (b) (1,976,744) (1,290,689) $ (3,267,433) $ (1,976,744) (c) (1,290,689) $ (3,267,433) Notes (a) Revenue / Loans / Grants Strong Red Light Camera Revenue State Grant State Loan Total Revenue / Loans / Grants (b) Use Of/(Addition To) Fund Balance General Fund Water -Sewer Operating Fund Stormwater Operating Fund Special Law Enforcement American Recovery Plan Act (ARPA) Total Use Of/ (Addition To) Fund Balance Bgt. Amend #3 Incr/(Decr) Bgt. Amend #4 $ 300,000 298,752 (936,807) $ (338,055) $ 4,414,529 $ - $ 4,414,529 1,975,467 229,775 2,205,242 1,721,652 (253,689) 1,467,963 60,000 60,000 (2,363,756) (1,614,775) (3,978,531) $ 5,807,892 $ (1,638,689) $ 4,169,203 (c) Expenditures Financial Consulting Services $ 350,000 Sewer Evaluation 250,000 NW 147th St Drainage Project 240,725 Cairo Lane Assesment 229,442 Security Cameras & Computers 170,000 Canal & Sharazad Drainage Maintenance 165,000 Wasterwater Disposal Cost 150,000 Water Procurement 150,000 Stormwater Contamination Study 88,000 Leave Payout 84,000 Fuel 77,500 Van Purchase - Parks & Rec 60,000 Town Center Security, Janitorial & Vacated Rental Unit Clean -Up 55,000 Park Fences 53,000 Roadway Evaluation 52,000 Cairo Lane Assessment Change Order 50,089 Underground Tank Removal 30,000 Motorized Security Gate 30,000 Easement Acquisition - Pine Tree Lake 27,000 Bulletproof Vests 20,000 Town Center Utilities 20,000 Additional HR Assistant II 15,500 Credit Card Fees 15,000 Misc -17 Items - Average $3,929 66,800 Expenditures - Gross $ 2,449,056 Savings (3,888,800) Contingency (537,000) Expenditures - Net $ (1,976,744)