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HomeMy Public PortalAbout083-2022 - Engineering - Rinhart's Lawn Care and Landscaping - Planting and Landscaping at Springwood Park { AGREEMENT THIS AGREEMENT made and entered into this ,3 — day of 2022, and referred to as Contract No. 83-2022 by and between the City of Ric ond, Indiana, a municipal corporation acting by and through its Board of Public Works and Safety (hereinafter referred to as the "City") and Rinehart's Lawn Care and Landscaping, 5905 State Road 121, Richmond, Indiana,47374 (hereinafter referred to as the "Contractor"). SECTION I. STATEMENT AND SUBJECT OF WORK City hereby retains Contractor to provide services in connection with planting and landscaping mitigation efforts at the Springwood Park for the City of Richmond(the "Project"). Bid Specifications dated April 11, 2022, have been made available for inspection by Contractor, are on file in the office of the Director of Purchasing for the City of Richmond and are hereby incorporated by reference and made a part of this Agreement. Contractor agrees to abide by the same. The response of Contractor to said Bid Specifications is attached hereto as Exhibit A, which Exhibit was received April 28, 2022, consists of three (3) pages, and is also hereby incorporated by reference and made a part of this Agreement. Contractor agrees to abide by the same. • Should any provisions,terms, or conditions contained in any of the documents attached hereto as Exhibits, or in any of the documents incorporated by reference herein, conflict with any of the provisions,terms, or conditions of this Agreement,this Agreement shall be controlling. The Contractor shall furnish all labor, material, equipment, and services necessary which are incidental to the proper completion of all work specified. No performance of services shall commence until the following has been met: 1. The City is in receipt of any required certificates- of insurance and/or warranties; 2. The City is in receipt of any required affidavit signed by Contractor in accordance with Indiana Code 22-5-1.7-11(a)(2); and 3. A purchase order has been issued by the Purchasing Department. SECTION II. STATUS OF CONTRACTOR Contractor shall be deemed to be an independent contractor and is not an employee or agent of the City of Richmond. The Contractor shall provide, at.its own expense, competent supervision of the work. Contract No. 83-2022 Page 1 of 7 SECTION III. COMPENSATION City shall pay Contractor a total sum not to exceed Six Thousand Six Hundred Ninety Dollars and Zero Cents ($6,690.00) for complete and satisfactory performance of the work required hereunder and for the initial planting and landscaping mitigation services. City shall also pay Contractor at the per man-hour rates quoted in Contractor's Response (Exhibit A) for the subsequent maintenance of the plants for the three-year duration of this Agreement when said ongoing maintenance is directed and authorized by the City as outlined in the specifications. SECTION IV. TERM OF AGREEMENT This Agreement shall become effective upon complete execution of this Agreement and shall continue in effect until May 31, 2025. Notwithstanding the term of this Agreement, City may terminate this Agreement in whole or in part, for cause, at any time by giving at least five (5) working days written notice specifying the effective date and the reasons for termination which shall include but not be limited to the following: a. failure, for any reason of the Contractor to fulfill in a timely and proper manner its obligations under this Agreement; b. submission by the Contractor to the City of reports that are incorrect or incomplete in any material respect; c. ineffective or improper use of funds provided under this Agreement; d. suspension or termination of the grant funding to the City under which this Agreement is made; or e. unavailability of sufficient funds to make payment on this Agreement. In the event of such termination, the City shall be required to make payment for all work performed prior to the effective date by Contractor, but shall be relieved of any other responsibility herein. This Agreement may also be terminated, in whole or in part, by mutual Agreement of the parties by setting forth the reasons for such termination, the effective date, and in the case of partial termination,the portion to be terminated. This Agreement may also be terminated by the City if a force-majeure event occurs and the results or aftereffects of said event causes the performance of this Agreement to become impossible or highly impracticable. Said event or results or aftereffects of said event would Page 2 of 7 . include events or effects which the parties to this Agreement could not have anticipated or controlled. Examples of a force-majeure event, or its results, would include, but would not be limited to, events such as an Act of God, an Act of Nature, an Act of Law, or an Emergency Act of Executive Enforcement of the Federal government,the State of Indiana, or local government. SECTION V. INDEMNIFICATION AND INSURANCE Contractor agrees to obtain insurance and to indemnify the City for any damage or injury to person or property or any other claims which may arise from the Contractor's conduct or performance of this Agreement, either intentionally or negligently; provided, however, that nothing contained in this Agreement shall be construed as rendering the Contractor liable for acts of the City, its officers, agents, or employees. Contractor shall as a prerequisite to this Agreement, purchase and thereafter maintain such insurance as will protect it from the claims set forth below which may arise out of or result from the Contractor's operations under this Agreement, whether such operations by the Contractor or by any sub-contractors or by anyone directly or indirectly employed by any of them, or by anyone for whose acts the Contractor may be held responsible. Coverage Limits A. Worker's Compensation& Statutory Disability Requirements B. Employer's Liability $100,000 C. Comprehensive General Liability Section 1. Bodily Injury $1,000,000 each occurrence $2,000,000 aggregate Section 2. Property Damage $1,000,000 each occurrence D. Comprehensive Auto Liability Section 1. Bodily Injury $1,000,000 each person $1,000,000 each occurrence Section 2. Property Damage $1,000,000 each occurrence E. Comprehensive Umbrella Liability $1,000,000 each occurrence $2,000,000 each aggregate SECTION VI. COMPLIANCE WITH WORKER'S COMPENSATION LAW Contractor shall comply with all provisions of the Indiana Worker's Compensation law, and shall,before commencing work under this Agreement, provide the City a certificate of insurance, Page 3 of 7 or a certificate from the industrial board showing that the Contractor has complied with Indiana Code Sections 22-3-2-5, 22-3-5-1 and 22-3-5-2. If Contractor is an out of state employer and therefore subject to another state's worker's compensation law, Contractor may choose to comply with all provisions of its home state's worker's compensation law and provide the City proof of such compliance in lieu of complying with the provisions of the Indiana Worker's Compensation Law. SECTION VII. COMPLIANCE WITH INDIANA E-VERIFY PROGRAM REQUIREMENTS Pursuant to Indiana Code 22-5-1.7, Contractor is required to enroll in and verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program. Contractor is not required to verify the work eligibility status of all newly hired employees of the contractor through the Indiana E-Verify program if the Indiana E-Verify program no longer exists. Prior to the performance of this Agreement, Contractor shall provide to the City its signed Affidavit affirming that Contractor does not knowingly employ an unauthorized alien in accordance with IC 22-5-1.7-11 (a) (2). In the event Contractor violates IC 22-5-1.7 the Contractor shall be required to remedy the violation not later than thirty (30) days after the City notifies the Contractor of the violation. If Contractor fails to remedy the violation within the thirty (30) day period provided above, the City shall consider the Contractor to be in breach of this Agreement and this Agreement will be terminated. If the City determines that terminating this Agreement would be detrimental to the public interest or public property, the City may allow this Agreement to remain in effect until the City procures a new contractor. If this Agreement is terminated under this section, then pursuant to IC 22-5-1.7-13 (c) the Contractor will remain liable to the City for actual damages. SECTION VIII. IRAN INVESTMENT ACTIVITIES Pursuant to Indiana Code (IC) 5-22-16.5, Contractor certifies that Contractor is not engaged in investment activities in Iran. In the event City determines during the course of this Agreement that this certification is no longer valid, City shall notify Contractor in writing of said determination and shall give contractor ninety (90) days within which to respond to the written notice. In the event Contractor fails to demonstrate to the City that the Contractor has ceased investment activities in Iran within ninety (90) days after the written notice is given to the Contractor, the City may proceed with any remedies it may have pursuant to IC 5-22-16.5. In the event the City determines during the course of this Agreement that this certification is no longer valid and said determination is not refuted by Contractor in the manner set forth in IC 5- 22-16.5, the City reserves the right to consider the Contractor to be in breach of this Agreement and terminate the agreement upon the expiration of the ninety(90) day period set forth above. SECTION IX. PROHIBITION AGAINST DISCRIMINATION A. Pursuant to Indiana Code 22-9-1-10, Contractor, any sub-contractor, or any person acting on behalf of Contractor or any sub-contractor shall not discriminate against any employee or applicant for employment to be employed in the performance of this Agreement, with respect to Page 4 of 7 hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly related to employment, because of race, religion, color, sex, disability, national origin, or ancestry. B. Pursuant to Indiana Code 5-16-6-1,the Contractor agrees: 1. That in the hiring of employees for the performance of work under this Agreement of any subcontract hereunder, Contractor, any subcontractor, or any person acting on behalf of Contractor or any sub-contractor, shall not discriminate by reason of race, religion, color, sex, national origin or ancestry against any citizen of the State of Indiana who is qualified and available to perform the work to which the employment relates; 2. That Contractor, any sub-contractor, or any person acting on behalf of Contractor or any sub-contractor shall in no manner discriminate against or intimidate any employee hired for the performance of work under this Agreement on account of race, religion, color, sex, national origin or ancestry; 3. That there may be deducted from the amount payable to Contractor by the City under this Agreement, a penalty of five dollars ($5.00) for each person for each calendar day during which such person was discriminated against or intimidated in violation of the provisions of the Agreement; and 4. That this Agreement may be canceled or terminated by the City and all monies due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms or conditions of this section of the Agreement. C. Violation of the terms or conditions of this Agreement relating to discrimination or intimidation shall be considered a material breach of this Agreement. SECTION X. RELEASE OF LIABILITY Contractor hereby agrees to release and hold harmless the City and all officers, employees, or agents of the same from all liability for negligence which may arise in the course of Contractor's performance of its obligations pursuant to this Agreement. SECTION XI. MISCELLANEOUS This Agreement is personal to the parties hereto and neither party may assign or delegate any of its rights or obligations hereunder without the prior written consent of the other party. It shall be controlled by Indiana law and shall be binding upon the parties, their successors and assigns. It constitutes the entire Agreement between the parties, although it may be altered or amended in Page 5 of 7 • whole or in part at any time by filing with the Agreement a written instrument setting forth such changes signed by both parties. This Agreement may be simultaneously executed in several counterparts, each of which shall be an original and all of which shall constitute but one and the same instrument. The parties hereto submit to jurisdiction of the courts of Wayne County, Indiana, and suit arising under this Contract, if any, must be filed in said courts. The parties specifically agree that no arbitration or mediation shall be required prior to the commencement of legal proceedings in said Courts. Any person executing this Contract in a representative capacity hereby warrants that he has been duly authorized by his or her principal to execute this Contract. In the event of any breach of this Agreement by Contractor, and in addition to any other damages or remedies, Contractor shall be liable for all costs incurred by City due to the enforcement of this Agreement, including but not limited to City's reasonable attorney's fees, whether or not suit is filed. • [Signature Page to Follow.] Page 6 of 7 In the event that an ambiguity or question of intent or a need for interpretation of this Agreement arises, this Agreement shall be construed as if drafted jointly by the parties, and no presumption or burden of proof shall arise favoring or disfavoring any party by virtue of the authorship of any of the provisions of this Agreement. IN WITNESS WHEREOF,the parties have executed this Agreement at Richmond, Indiana, as of the day and year first written above, although signatures may be affixed on different dates. "CITY" "CONTRACTOR" THE CITY OF RICHMOND, RINEHART'S LAWN CARE INDIANA by and through its AND LANDSCAPING Board of Public Works and Safety 5905 State Road 121 Richmond, IN 47374 gai By: i/�i�/C(.OLt•-- By: Vicki Robinson,President iii4-11C11/4471-7 By; Printed: C J Emily alme ,Member By: Title: Matt Evans, Member Date: 5-75J 2 2' Date: G'/9 APPROVED: . Sno or Date: 06 2- Page 7 of 7 . t Rinehart's Lawn Care & Landscaping 5905 State Road 121 Richmond, Indiana 47374 (RinehartsLC@gmail.com) PH: IN (765) 962-7940 OH (937) 456-7168 FAX: (765) 962-4802 Landscape Proposal CITY of RICHMOND-SPRINGWOOD PARK MITIGATION PROJECT Break Down PHASE 1: Mobilization 440.00 Spraying of 26,000 sqft 550.00 Tilling/Prepping/Harley Rake area 1600.00 Spread seed&Blow 60 bales of Straw 1400.00 Total $3940.00 RLC to furnish &spray Round Up, Let set up 7 days RLC to spread CoR Supplied Seed &Furnish 60 bales of straw to blow over area PHASE 2: Plant 132 container trees in mitigation area Total $2750.00 Dig/auger 132 Holes,-plant/stake/burlap trees as needed 'EXHIBIT PAGE l OF 3 • BID SHEET MITIGATION PROJECT Description 1. Prep and seed mitigation area goes 2. Plant trees in mitigation area 2?10 tgee- 114 3. Hourly Rate Year 1 ,4Z ✓� Hourly Rate Year 2 ' / tan— Hourly Rate Year 3 i� • • • Rineharts Lawn Care & Landscaping 5905 St Rd 121 Richmond IN 47374 765-962-7940 A ss • /2-2/2Z._ A ri 'gna Date EXHIBIT Qr PAGE j OF 92— - SPECIFICATIONS MITIGATION PROJECT FOR RTP TRAIL RICHMOND, INDIANA PERMIT # FW--30330 • Project Description:The City of Richmond is required to follow a mitigation plan approved by The Indiana Department of Natural Resources. Mr. Ron Dixon of Natural Resources Consulting has been hired to manage the mitigation. An on-site meeting will be held with the contractor and Ron Dixon prior to planting. There are two phases of work for this year. 1. Phase 1—A herbaceous seed mixture will be planted on 0.61 acres in May 2022 at the mitigation site in Spring Wood Park in Richmond. (See attached map) The seed mixture will be provided by the City of Richmond. The contractor will prep area for seeding as staked by Ron Dixon. Contractor shall provide fertilizer and mulch. Ron Dixon will inspect and approve area to be seeded prior to planting. 2. Phase 2—Plant 132 trees in the mitigation area in October or November 2022. The City will provide 70 canopy trees in 5 gallon containers that are 4-6 feet in height and 1-1/2" caliper.The City will also provide 62 understory trees in 3 gallon containers.The contractor will plant trees in mitigation area as directed by Ron Dixon. Contractor will stake trees with 3/8"x 5 ft. fiberglass tree stakes and wrap the trunks of the trees with breathable burlap wrap. Materials will be supplied by the City. 3. Contractor shall provide an hourly rate to maintain mitigation area for a period of three years. Contractor will be notified by Ron Dixon as to what and when maintenance needs to occur. A pre-bid meeting will be held at the mitigation site in Spring Wood Park on April 20th, 2022 at 10:00 AM. Bids are due April 28th, 2022 at 4:59 PM at the City Purchasing Department in a sealed envelope marked mitigation bid. Bids will be opened at the Board of Public Works and Safety meeting starting at 5:00 PM in City Council Chambers. Contact Greg Stiens, Director of Public Works and Engineering, if you have questions at 765-983-7394 1EXHIBIT PAGE 3 OF 3