HomeMy Public PortalAbout05-18-2006 Budget Meeting
Minutes
May 18, 2006 Budget Workshop
Page 1 of 4
Minutes Approved: June 12, 2006
MINUTES
HILLSBOROUGH TOWN BOARD
May 18, 2006
7:30 PM, Town Barn
The Hillsborough Town Board held a Budget Work Session on May 18, 2006 at 7:30 PM
in the Hillsborough Town Barn. Present for the Budget Work Session were Mayor Tom
Stevens and Commissioners Frances Dancy, Brian Lowen, Michael Gering, Evelyn
Lloyd, and Eric Hallman. Present were Town Manager Eric Peterson, Town Clerk Donna
Armbrister, Finance Director Greg Siler, Planning Director Margaret Hauth, Police Chief
Clarence Birkhead, Public Works Director/Assistant Town Manager Demetric Potts, and
Management Intern Matt Wagner.
7:34:37 PM Mayor Tom Stevens called the Budget Workshop to order.
7:34:40 PM Town Manager Eric Peterson opened discussion on the proposed General
Fund Budget.
Governing Body –
?
7:40:26 PM Town Manager Peterson stated that there no new initiatives.
Administration -
?
7:40:51 PM Town Manager Peterson reviewed new initiatives of contract preparation
of the Town Board Meeting Minutes and enhanced Economic Development Website
management
Finance -
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7:44:01 PM The Finance Department has no new initiatives or personnel. There is the
addition of a generator which will be addressed in the Water Fund.
Planning -
?
7:47:14 PM The Planning Department proposed budget includes the addition of a full-
time Code Enforcement Officer and Planner, contracting revision of Ordinance, and
minute’s preparation. The Upper Neuse River Compliance Consultant has been deferred
until FY08 will be re-evaluated at that time. The Manager deferred hiring of Senior
Planner until February.
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Minutes
May 18, 2006 Budget Workshop
Page 2 of 4
Minutes Approved: June 12, 2006
7:49:42 PM Commissioner Gering suggested adding funding to support Churton Street
Corridor Plan. He suggested adding $15,000 to this year’s budget (FY07) for branding
and signage and $15,000 (FY08) to next year’s budget for implementation.
Parks and Recreation -
?
8:06:14 PM The Parks have been broken into project phases for debt funding purposes.
Ruffin Roulhac -
?
8:09:26 PM New initiatives for the Ruffin Roulhac campus includes computer
enhancements.
Motor Pool -
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8:13:55 PM Manager Peterson reported that an environmental assessment will need to
be conducted on the existing Motor Pool site once a new facility is built.
Police Administration -
?
8:22:54 PM Town Manager Peterson stated that new initiatives includes new computer
software for records management and crime analysis which will also help free up
personnel time; 800 MHZ radios for all four divisions due to Orange County changing
radio frequencies; and conversion of HPD Classroom into office space for investigators.
There was discussion regarding deferring the purchase of some of the radios.
Police Patrol -
?
8:37:02 PM Town Manager Peterson reported new initiatives include 1 patrol vehicles
to replace an old high mileage vehicle in FY 07 and two in FY 09, two mobile data
terminals.
Police Criminal Investigations -
?
8:43:44 PM New initiatives replaces a vehicle.
Police Community Policing -
?
8:44:52 PM New initiatives include the purchase of an SUV for hauling and use by the
Captain of Community Policing.
Fire Inspections -
?
8:48:24 PM New initiatives include the purchase of truck with on-board generator and
tow package, purchase of a Scotty Fire Prevention Trailer, and continued budgeting 520
hours of temporary personnel to assist with fire inspections and re-inspections of Level I
and Level II facilities.
Fire Protection -
?
8:55:41 PM No new initiatives; FY09 includes the purchase of a new ladder truck.
8:58:11 PM Mayor Stevens called for a 5 minute recess.
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Minutes
May 18, 2006 Budget Workshop
Page 3 of 4
Minutes Approved: June 12, 2006
9:03:12 PM Mayor Stevens reconvened the meeting.
Public Works (Street/Powell Bill) -
?
9:03:35 PM New initiatives include Street Resurfacing, Sickle Bar for Right of Way
Mower, Fairbault Lane Street Improvements, Sidewalk repairs, Stormwater Management
Contract with the County, and Asphalt Hotbox. Funding proposed in FY09 for debt
service payment on $500,000 Sidewalk Project.
Public Works (Sanitation) -
?
9:12:29 PM No new initiatives
Public Works (Cemetery) -
?
9:12:46 PM New initiatives include contracting grounds maintenance, and purchasing
of stone corner markers to identify the locations of gravesites that were located during the
archeological survey performed in the Margaret Lane “Old Slave” Cemetery.
Tourism -
?
9:18:26 PM Manager Peterson reported there are no new initiatives under Tourism.
Special Appropriations -
?
9:18:52 PM Illumination of clock and speaker were deferred to FY09. By consensus,
the Board agreed to keep the contributions the same as last year with the exception of the
organization who did not request funding this year.
Safety & Risk Management -
?
9:21:55 PM New initiatives include a full time Safety Officer in FY08 and the
purchase of a used vehicle for a full time Safety Officer in FY08.
9:29:16 PM Manager discussed bottom line budget impact summary.
9:33:45 PM Commissioner Dancy expressed concerns with allowing fund balance to
reduce. She recommended a 6.4¢ tax increase.
9:40:28 PM Commissioner Gering requested to see a “top 10 cut list” of difficult cuts.
9:43:15 PM Manager Peterson stated if he could change any one thing, it would
probably be changing the Senior Planner deferment only to November or January. By
consensus, the Board agreed.
9:47:38 PM Commissioner Hallman expressed concerns with deferring the purchase of
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the 2 Police K9. By consensus, the Board authorized the Manager to add the K9 back
into the budget.
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Minutes
May 18, 2006 Budget Workshop
Page 4 of 4
Minutes Approved: June 12, 2006
9:55:53 PM Upon a motion by Commissioner Dancy, seconded by Commissioner
Lloyd, the Board moved to adjourn at 9:55 PM by a vote of 5-0. The motion was
declared passed.
Respectfully submitted,
Donna F. Armbrister, CMC
Town Clerk
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