HomeMy Public PortalAboutResolution 2022-8 City Clerk Powers and DutiesRESOLUTION 2022 - 8
RESOLUTION OUTLINING THE POWERS AND DUTIES
FOR THE CITY CLERK OF THE CITY OF CRESTVIEW
WHEREAS, on November 3, 2020 the City of Crestview changed the position of the
City Clerk from an elected to appointed; and
WHEREAS, the essential duties and responsibilities of the City Clerk are defined in the
Charter; and
WHEREAS, additional duties and responsibilities of the City Clerk are to be set by
Resolution.
NOW THEREFORE BE IT RESOLVED that the City of Crestview
City Clerk shall have the following duties and responsibilities:
The City Clerk shall be the custodian of records. The City Clerk shall be the custodian of all
official records of the city and custodian of the official city seal. The City Clerk shall be
responsible to the City Council for the proper administration of all affairs concerning the records
of the city as may be promulgated by ordinance or resolution. The City Clerk shall:
a) Supervise all functions of the City Clerk's department and administrative staff.
b) Make recommendations to the City Council concerning the records and clerical functions
of the city.
c) Attend all City Council meetings, either in person, or by a duly qualified and designated
representative, and keep a journal of its proceedings. Maintain the official City Council
minutes, Ordinances, Resolutions, and all records and documents. The correctness of the
proceedings as entered in the journal kept by City Clerk shall be certified to after each
meeting by the City Clerk's signature (or duly designated representative) and the
signature of the presiding officer of the City Council. The journal shall be a public record
and any person shall have access to the journal at all reasonable times as prescribed by
law. Index all official actions of the City Council.
d) Give notice of all meetings to the City Council and to the public, as required by
ordinance or State law.
e) Authenticate documents of the city. The City Clerk shall have custody of the city seal,
resolutions, and all minutes' books. The City Clerk shall serve as clerk of the City
Council and shall attend all City Council meetings and take the minutes of said meetings.
The City Clerk shall be responsible for signing and affixing the seal of the City of
Crestview, Florida, to such documents which require the signature of the City Clerk and
seal of the city.
f) Process and attest all written contracts and instruments on behalf of the City.
g) Prescribe and be responsible for a system of review, retention, and disposition of records
of all governmental and proprietary functions of the city and all departments of the city,
subject to State laws or local ordinance.
h) Administer oaths required or authorized under general law, City Charter, or City
ordinance.
i) Keep on file the legal descriptions of the boundaries of the City.
j) Serve as Records Management administrator and keeper of the historical records of the
city.
k) Assist the Supervisor of Elections, as defined in the Election Agreement.
1) Perform such other duties as may be prescribed by general law, by City Charter, by
ordinance or resolution of the city, or by direction of the City Council as a whole.
m) Be bondable.
n) Other duties, as required.
ADOPTED this 14th day of February 2022. 4040666
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Marya me chra er, City Clerk