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Home My Public Portal AboutPECS Brookmeade and Redstone Engineering ServicesCITY OF CRESTVIEW PUBLIC SERVICES DEPARTMENT PRELIMINARY ENGINEERING SERVICES REDSTONE AVENUE & BROOKMEADE DRIVE I. Project Description In order to accommodate rapidly expanding development and increasing traffic, Redstone Avenue from SR85 to east of Brookmeade Drive in Crestview, Florida, is proposed to be expanded. The existing road is a typical two-lane, two- way roadway with sod shoulders. The City desires to design, permit, and construct improvements to this critical corridor which include the following items: - A two-way left turn lane on Redstone Ave from the end of the SR85 intersection auxiliary lanes to Brookmeade Drive; - Urban stormwater collection, conveyance, and treatment; - Pedestrian accommodations; - Realignment of Brookmeade Drive to directly align at the Redstone Ave intersection; - Appropriate auxiliary lanes at the Brookmeade Drive intersection for safe, efficient operations; and, - Signalized traffic control at the Brookmeade Drive intersection. Other ancillary facilities necessary to accomplish these project goals may also be required. Before full design, permitting, and construction can be accomplished the City desires to perform preliminary engineering sufficient to define the scope, likely costs, impacts, and phasings necessary to appropriately program and schedule these improvements. As such, this task order will provide preliminary engineering services to analyze these objectives, determine appropriate engineering solutions, coordinate conceptual permitting, and develop a sequence of project development. H. Scope of Services TASK 1 — SURVEY: PECS proposes to subcontract surveying services to Gustin, Cothern and Tucker, Inc. (GCT) for topographical and boundary surveying. The information collected will include digital terrain model information for the proposed roadway and stormwater facilities from R/W to R/W as required. Based on conceptual information, the survey is expected to be 1,800' in length and include the City acquired parcel in the southeast corner of the Redstone Ave at Brookmeade Dr intersection. Please refer to the attached subconsultant information for further detail. TASK 2 — ROADWAY DESIGN: PECS will provide transportation engineering services for the proposed roadway layout. This will include all design information typically included for a roadway project and is expected to include the following key items: - Typical Sections - Pavement Design - General notes - Proposed Roadway Profiles - Plan and profile layouts of roadway, drainage, and pedestrian facilities - Preliminary roadway cross sections - Erosion control items - Utility conflict matrix These items will be developed to a preliminary stage (approximately 50-60% completion of typical construction plans) which is sufficient to identify impacts to utilities, existing underground facilities, and local businesses. TASK 3 — DRAINAGE & STORMWATER DESIGN: PECS will delineate existing and proposed drainage basins within the project corridor and determine appropriate collection and conveyance facilities. Preliminary estimates of treatment and attenuation requirements will be developed, and potential pond sites identified. No detailed analysis or design of stormwater treatment facilities is anticipated for this stage of the project. Drainage design information, calculations, and recommendations will be summarized in a Preliminary Drainage Design section of the Project Development Report. TASK 4 — SIGNALIZATION DESIGN: PECS will identify preliminary signalization features including pole locations for a concrete strain pole supported system including sufficient signal items to safely and efficiently provide traffic control at the intersection. PECS will also collect peak hour turning movement counts at the intersection of Brookmeade Dr and develop traffic analysis models using Synchro traffic software to determine the best layout of auxiliary lanes and signal operations. These recommendations will be reflected in preliminary engineering plans and summarized in the Project Development Report. TASK 5 — SIGNING & PAVEMENT MARKING DESIGN: PECS will prepare a complete signing and marking plan for the project corridor in accordance with City, FDOT, and MUTCD requirements. All required regulatory and recommended warning signage will be coordinated with the City and indicated in the preliminary engineering plans. TASK 6 — PERMITTING: Based on the approved preliminary engineering plans, PECS will coordinate a conceptual permit meeting for the project through the NWFWMD Environmental Resource Permitting program and US Army Corps of Engineers. The permit process will include pre -application meetings with all agencies but no construction permit applications. The results of the permitting meetings and likely permitting requirements will be documented in the Project Development Report. TASK 7 — PROJECT DEVELOPMENT REPORT: In order to develop appropriate construction plans, budgets, schedules, and resource allocations PECS will develop a summary document (Project Development Report) which identifies the results of the various project activities, known project issues, public information, traffic conditions, roadway and drainage design, and permitting information developed under this task order. Based on the information collected and coordination with the City, PECS will prepare project phasing exhibits and construction estimates for the City's use in determining the budge and schedule for final design, permitting, and construction. It is anticipated that at least two separate project phases will be developed and coordinated together as follows: 1. Brookmeade Drive Realignment & Signalization 2. Redstone Avenue Widening The Project Development Report will include significant project correspondence and engineering documents developed as appendices. PECS understands that meetings regarding the project review and progress will occur during the project development. Our staff will be available to the City to meet either in person or virtually (as desired by the City) at each phase review and provide updates and/or briefings for City Council meetings if so desired by the City. III. Deliverables The development of the preliminary engineering plans for this project is expected to follow a typical phased approach with reviews by the City. The proposed design submittal milestones are indicated in the schedule section below along with the disciplines anticipated to be included at each phase. All deliverables will be provided in DRAFT form for CITY approval prior to any FINAL version or submission to agencies. All documents will be provided in digital, PDF, format and available as a hard copy upon request. IV. Items to be furnished by City The CITY shall provide, to the extent practical, the following key information: Designate a City representative as the contract manager and point -of -contact. Contact information for meeting attendees and key stakeholders determined by the CITY. Notarized letter of authorization for PECS to act on behalf of the CITY in permitting. Any other information deemed by the CITY to be relevant in addressing project and permitting requirements. Review and comment of documents within two weeks of receipt of DRAFT submittals. V. Schedule Preliminary Alignment Review(15%)...............................60 days from NTP - Topographic Survey - Project Typical Section - Proposed Roadway Alignment - Likely roadway construction extents Preliminary Phase Reviews(30%)...................................120 days from NTP - Roadway Design 60% - Drainage Design 60% - Signing & Pavement Design 60% - Signalization Design 30% - Project Development Report 90% Permit Coordination Meetings.........................................150 days from NTP - NWFWMD Conceptual Permit - USACE Pre -application meeting Preliminary Engineering Plans(60%)..............................180 days from NTP - Roadway Design 60% - Drainage Design 60% - Signalization Design 90% - Signing & Pavement Marking 100% - Project Development Report 100% VI. Compensation The services listed above will be provided for a Lump Sum fee billed monthly by percent of completion. The proposed fee is inclusive of reimbursable, non -labor expenses required to produce the deliverables outlined in the scope. Any other deliverables not specifically defined shall be negotiated separately. The following breakdown of the Lump Sum fee is proposed: - TASK 1......................................................................................... $6,500 - TASK 2....................................................................................... $13,650 - TASK 3......................................................................................... $7,865 - TASK 4.................................................................................:....... $5,450 - TASK 5......................................................................................... $3,610 - TASK 6......................................................................................... $1,500 - TASK 7......................................................................................... $4,650 TOTAL LUMP SUM FEE ....................................................... $43,225 Progress payments shall be made monthly and are due within thirty (30) days of invoice. Any additional services beyond those listed in the scope outlined herein will be negotiated separately and approved by both parties prior to initiating any work. VII. Other Provisions The services described in this scope do not include the following work items which are occasionally included in transportation projects of this type: - Lighting Analysis & Design - Utility Design - Landscaping Analysis & Design - Intelligent Transportation Systems Analysis & Design These work items are not anticipated for this project but may be negotiated under separate authorization. KP-r GUSTIN, COTHERN, & TUCKER, INC. SURVEYING & MAPPING 121 Hart Street I Niceville, FL 32578 Phone: (850) 678-5141 1 Fax: (850) 729-2460 1 www.gctsurveying.com Proposal for Professional Services Client Information Name: John C. Fielding, P.E. Project Manager Company: Panhandle Engineering & Construction, Inc. Address: 4277 Lafayette Street Marianna, Florida 32446 Project Information Project Name: Redstone Avenue Improvements Project Location: Crestview, Florida Date: January 31, 2022 Business: 850.526.2291 Cell: 850.819.4207 Email: jfielding@pecscorp.com Task Number and Description: Redstone Ave from the first driveway east of SR85 to 500' east of Brookmeade Dr 1) Include Brookmeade Dr 300' north and south of Redstone Ave 2) Establish at least two site benchmarks 3) Topographic survey to an extent 10' outside of R/W limits on either side of roads sufficient for digital terrain model to State Plane coordinates 4) Include topo survey and features for the City acquired parcel in the SE corner of the Brookmeade intersection 5) Locate underground utilities and drainage features TOTAL: $6.500.00 Notes: 1) This is a lump sum total. 2) Any work requested outside of the above scope of work will be billed as time and materials. See attached Fee schedule. Gustin, Cothern & Tucker, Inc. Panhandle Engineering & Construction, Inc. Allen E. Tucker, PSM, President 1 /31 /22 Date Signed 0:\Proposa1s\2022\AET\Redwood PECSCORP.docx John C. Fielding, P.E., Date Signed W ¢ LC Q: cc ' O O p J rQ U kn N M vo) M T M r W � Wcc Z Q > Q z w V Z mtn _ o W Z m z 1 o z o l/1 W Z v m o 0 a a J Q z O Q z Z n O a U Q u1 Imo— OC .� W cc LL Q �n w m " L Z m Q O 0 0 o a Z to M J W W w ti CC c W z cc o cc U. Z� w O C U) CCZ Ln O V) J O W z y U K { O W O Y > CC _ wQ ¢ � m WO W or � W O U z LW � 11 Q w� O Z �O > 3 > h j t� W ¢ W W d ti K ¢ LL- z o Ln L Z O K O N