HomeMy Public PortalAbout10.06.21 FinCom Packet
Town of Brewster Finance Committee
2198 Main St., Brewster, MA 02631
fincommeeting@brewster-ma.gov
(508) 896-3701
MEETING AGENDA
Remote Participation Only
October 6, 2021 at 6:00 PM
This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021,. No in-person meeting
attendance will be permitted. If the Town is unable to live broadcast this meeting, a record of the proceedings will be provided on
the Town website as soon as possible.
The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brewster-
ma.gov), or Video recording (tv.brewster-ma.gov).
Meetings may be joined by:
1. Phone: Call (929) 436-2866 or (301) 715-8592. Webinar ID: 862 2956 9696 Passcode: 565167
To request to speak: Press *9 and wait to be recognized.
2. Zoom Webinar: https://us02web.zoom.us/j/86229569696?pwd=MUhJNGpoU3VocTZ0cTU0VGpYcWdVQT09
Passcode: 565167
To request to speak: Tap Zoom “Raise Hand” button or type “Chat” comment with your name and address, then
wait to be recognized.
Finance
Committee
Harvey (Pete) Dahl
Chair
Frank Bridges
Vice Chair
William Meehan
Clerk
Andrew Evans
William Henchy
Alex Hopper
Honey Pivirotto
Robert Tobias
Robert Young
Town
Administrator
Peter Lombardi
Finance Director
Mimi Bernardo
1. Call to Order
2. Declaration of a Quorum
3. Meeting Participation Statement
4. Recording Statement
5. Public Announcements and Comment: Members of the public may address the Finance Committee on
matters not on the meeting’s agenda for a maximum 3-5 minutes at the Chair’s discretion. Under the Open Meeting
Law, the Finance Committee is unable to reply but may add items presented to a future agenda.
6. Town Administrator/Finance Director Report
7. Discussion and Vote - Fall Town Meeting Warrant Articles
- CPC Funding Requests – Faythe Ellis
- Captital Spending Requests – Town Adminisrtator
8. Review and approve Finance Committee Annual Report 2020
9. Liaison Assignments/Reports
10. Review and Approval of Minutes
11. Request for agenda items for future meetings.
12. Matters Not Reasonably Anticipated by the Chair
13. Next Finance Committee Meeting – Oct 13, 2021
14. Adjournment
Date Posted: Date Revised: Received by Town Clerk:
Rev. 09/24/21
Page 1 of 3
COMMUNITY PRESERVATION ACT FUNDING (Special Town Meeting)
ARTICLE NO.X : To see if the Town will vote to act upon the recommendations of the
Community Preservation Committee; to appropriate from Fund Balances Reserved for future
expenditure, the amounts shown below, for the purpose of future expenditures, operating and
administration expenses, and reserve funds related to Community Preservation, Historic
Preservation, Open Space, Community Housing and/or Recreation; and to authorize the Town
Administrator to enter into contracts for operating and administration related to Community
Preservation, Historic Preservation, Community Housing and Open Space and/or Recreation, all
as follows:
Purpose Item Funding Source(s) Amount
1 Historic Preservation
a.Crosby Mansion
Committee/Crosby
Mansion Restoration
Crosby Mansion on-
going reconstruction
and restoration
Transfer $72,400
from Historic
Preservation Fund
balance
$72,400
Sub-total $72,400
2 Community Housing
a.Brewster Town
Administrator and
Housing Office
Update of Brewster’s
2017 Housing
Production Plan.
Transfer $25,000
from Undesignated
Fund Balance
25,000
b.Latham Center Supportive housing for
the Strong Start in
Adult Living Program
Transfer $155,000
from Undesignated
Fund Balance
155,000
Sub-total $180,000
Grand Total $252,400
For Fiscal Year 2022 Community Preservation purposes, each item is considered a separate
appropriation to be spent by the Community Preservation Committee; provided however, that
the above expenditures may be conditional on the grant or acceptance of appropriate historic
preservation restrictions for historic resources, open space restrictions for open space reserves,
and housing restrictions for community housing, running in favor of an entity authorized by the
Commonwealth to hold such restrictions for such expenditures, meeting the requirements of
G.L. c.184 and G.L. c.44B, Section 12, and to authorize the Board of Selectmen to convey or
accept such restrictions;
And further, any revenues received in excess of the estimated receipts are transferred to their
respective reserve fund balance(s) for future appropriation using the allocation formula of 50%
Open Space, 10% Housing, 10% Historical and 30% for Budgeted Reserve for CPA.
Rev. 09/24/21
Page 2 of 3
Or to take any other action relative thereto.
(Community Preservation Committee) (Majority Vote Required)
COMMENT
In May of 2005, Brewster voters approved a ballot question which allowed for the adoption of
the modified Community Preservation Act. The act appropriates a 3% surcharge on the town’s
real estate tax revenues, which are reserved in a special fund in order to finance projects and
programs for the purposes of preservation of open space, recreation, community housing, and
historic preservation. Brewster is also eligible to receive up to 100% in matching funds from the
State, although we anticipate a reduced reimbursement rate from the State for Fiscal Year
2022, which is projected at 15%. Brewster established, through a local bylaw, a distribution
schedule for the CPA funds according to the following: 50% of the funds for open space, 10%
for community housing, 10% for historic preservation, and 30% balance is available for housing,
historic preservation and/or active or passive recreation projects.
1. Historic Preservation:
a. Crosby Mansion Committee – Ongoing reconstruction and restoration of the Crosby
Mansion – The goal of the project is to continue ongoing restoration needed to preserve the
historic Crosby Mansion. The work will include restoration of chimneys to mitigate water
intrusion, restoration of roof sections, 3 window restorations, and some exterior repainting.
The amount requested includes $67,400 for the restoration work and a $5,000 set aside to pay
for CPC expenses for historical consulting services to ensure work meets federal and state
requirements for protection of historic properties.
Total Project Cost: $67,400 CPC Request: $72,400 CPC Vote: 7-0-0
2.Community Housing:
a. Town of Brewster- Update of Brewster’s 2017 Housing Production Plan – Brewster’s
Housing Production Plan (HPP) is the foundation of the town’s Housing Program. The present
plan has a 5 year term and is scheduled to expire in June 2022. This project is to complete an
update of the town’s HPP for the next 5 years. The plan includes a housing needs assessment,
goals, and implementation strategies. The new plan will include the latest census data, explore
housing trends including the impact of the COVID-19 pandemic, involve outreach to the
community, and be compiled in coordination with the Vision Planning effort.
Total Project Cost: $25,000 CPC Request: $25,000 CPC Vote: 7-0-0
b. Latham Center – Strong Start in Adult Living Program Housing
Latham Centers, Inc. proposes to develop seven affordable studio apartments for individuals ages 17 –
22 and a one-bedroom apartment for live-in staff, as part of its Strong Start in Adult Living (SSAL)
program. The property is located at 1439 Main Street, Brewster. The SSAL program offers young adults
with intellectual/developmental disabilities an affordable living arrangement and a supportive
Rev. 09/24/21
Page 3 of 3
environment in which to learn new skills and develop readiness for living in the community. Young
adults referred to SSAL will be provided housing and support with the goal of relocation to their own
home in the community where SSAL case managers will guide and follow them as they transition to
independent living. The amount requested is $150,000 for construction of the housing with an
additional $5,000 of CPA funds to be set aside to cover the CPC’s legal expenses related to the project.
Total Project Cost: $2,816,582 CPC Request: $155,000 CPC Vote: 7-0-0
TOWN OF BREWSTER FY22 Capital
Dept Project Funding Source FY22 Plan FTM 2021 ATM 2022 Notes
1 DPW Drainage/Road Maintenance FC/Operating Budget 275,000 200,000 75,000 75,000 to go in FY23 budget
2 DPW MS4 Stormwater Compliance FC 100,000 90,000 0
3 DPW Landfill Monitoring FC 65,000 50,000 0
4 DPW Millstone Road Design Road Bond 20,000 0 0 Move to FY23
5 DPW Millstone Road Construction Road Bond 1,750,000 0 0 Move to FY23
6 DPW Other State Aid (Ch 90) Road Projects (TBD) CH. 90 315,000 0 311,485 actual FY22
7 DPW P-2 One Ton Dump Truck 2012 FC 100,000 0 0 Move to FY23
8 DPW P-G Scag 48 2010 FC 15,000 10,000 0
9 DPW P-D Great Dame Mower 2010 FC 15,000 10,000 0
10 DPW L-2 Front End Loader 1989(replace with smaller equip)FC 100,000 250,000 0 Need larger one
11 DPW P-J Scag Turf Tiger 2011 FC 15,000 0 0 moved to FY23
Subtotal DPW Department 2,770,000 610,000 386,485
1 POLICE Vehicle Replacement FC 135,000 145,000 0
2 POLICE Ballistic Vest Replacement (23)FC 25,000 25,000 0
3 POLICE Cruiser Video Replacement (Body Worn Video)FC 55,000 55,000 0 updated name
Subtotal Police Department 215,000 225,000 0
1 FACILITIESDrummer Boy Gazebo Lighting and Shed FC 16,000 0 0 Move to FY23
2 FACILITIESTown Hall Window Replacement FC 50,000 0 50,000
3 FACILITIESTown Hall AC unit replacement FC 0 0 10,500 new request/possible GC
4 FACILITIESTown Hall New Room Divider FC 0 0 27,500 new request
Subtotal Facilities Department 66,000 0 88,000
Library Elevator Replacement FC/Other Funding Sources 0 0 150,000 new
1 LIBRARY Library Renovation Design/Construction CPC/FC/MLBC/Debt Exclusion/Capital Stabilization 471,180 0 0 Move to FY23
Subtotal Ladies Library Department 471,304 0 150,000
1 IT Technology Upgrades/Replacement FC 25,000 50,000 0
Subtotal IT Department 25,000 50,000 0
1 DNR Beach & Landing Repairs and Improvements FC 30,000 0 30,000
2 DNR Long Pond Boat Ramp FC 80,000 0 80,000
Subtotal Natural Resources Department 110,000 0 110,000
1 SB Wing Island Boardwalk Desgin FC 50,000
2 SB Housing Trust STR/Operating 250,000 0 275,000 Operating FY23
3 SB Capital Stabilization STR/Operating 575,000 0 250,000 Operating FY23
4 SB Outdoor Hydration Stations (7)State Grant/CPC 90,000 0 0 Move to FY23
5 SB Integrated Water Resource Planning/Implementation FC 75,000 0 75,000
6 SB Millstone Road Housing CPC/Housing Trust 1,000,000 0 0 Move to FY23
7 SB Septic Upgrade -Golf Course FC 170,000 0 0 Move to FY23
8 SB CCSC Master Plan RFP consultant servicesRe-purpose Article 3 1a 11/19STM 185,000
Subtotal Select Board Department 1,990,000 235,000 600,000
1 ASSESS Valuation Services Overlay 80,000 80,000 0
Subtotal Assessors Department 80,000 80,000 0
#Dept Project Funding Source FY22 Plan FTM 2021 ATM 2022
1 NRS Annual Capital Allocation Raise & Appropriate 276,135 0 276,135 FY23 R&A
2 ELEM Combined Technology FC 60,000 0 30,000
3 ELEM Combined HVAC/Plumbing/Electrical Repairs FC 25,000 0 25,000
4 ELEM Combined Painting Int/Ext FC 20,000 0 20,000
5 ELEM Stony Brook School Flooring Replacement FC 25,000 0 0
6 ELEM Stony Brook School Hazardous Waste Abatement FC 20,000 0 0
7 ELEM Stony Brook School Asphalt Roof Design/Replacement **MSBA/FC/Short-Term Debt 200,000 0 0 Move out-Not MSBA eligible until roof is 29 yrs old
8 ELEM Eddy School Resurface Parking Lot & Drive FC 180,000 0 0 Move to FY24 or 25
9 ELEM Eddy School Sidewalk Shingle Replacement FC 400,000 0 0 Move to FY25
10 ELEM Stony Brook Boiler Replacement design FC 0 0 75,000 Moved from FY25
Subtotal School Departments 1,206,135 0 426,135
1 BUILDING Electronic Records Archival Database Project FC 25,000 0 0 move to FY23
Subtotal Building Department 25,000 0 0
1 REC Freemans Fields ADA Project CPC 135,000 0 0 Move to FY23
2 REC Freemans Fields Irrigation Replacement Rec Revolving/FC 30,000 20,000 0
Subtotal Recreation Department 165,000 20,000 0
#Dept Project Funding Source FY22 Plan FTM 2021 ATM 2022
1 FIRE Ambulance 243 Lease Ambulance Receipts 60,000 0 60,000 All Operating FY23
2 FIRE Ambulance 242 Lease Ambulance Receipts 65,000 0 65,000
3 FIRE Ambulance 244 Lease Ambulance Receipts 55,000 0 55,000
4 FIRE Squad 241 Lease Payment Ambulance Receipts 72,000 0 72,000
Total ARR/FIRE $252,000 $0 $252,000
#Dept Project Funding Source FY 2022 Plan FTM 2021 ATM 2022
1 WATER Construction Account Retained Earnings 180,000 0 180,000
2 WATER Land Acquisition for Water Protection Retained Earnings 70,000 0 70,000 FY23 Budget?
3 WATER Well #6 & or Well #4 Pump/Motor Replacement Retained Earnings 40,000 40,000 0
4 WATER Well #6 & or Well #4 Redevelopment Project Retained Earnings 40,000 40,000 0
5 WATER 2012 Pick Up Truck Retained Earnings 60,000 60,000 0
6 WATER Red Top Water Main Retained Earnings 125,000 150,000 0
7 WATER Fix Heaters in garage & Add heater in Pump House Retained Earnings 0 35,000 0
Total Water Reserve Funds 0 $515,000 $325,000 $250,000
#Dept Project Funding Source FY22 Plan FTM 2021 ATM 2022
1 GOLF HVAC/Boiler Upgrades Golf Reserves 0 80,000 0 New
2 GOLF Tree Work & Grinding Brush Pile Golf Reserves 0 35,000 0 New
3 GOLF Equipment Replacement Golf Reserves 242,000 232,000 0
4 GOLF Sink Hole Repairs Golf Reserves 55,000 55,000 0
5 GOLF Kitchen Equipment Replacement Golf Reserves 20,000 25,000 0
6 GOLF Pump House Protection Project Golf Reserves 0 10,000 0 New
7 GOLF Clubhouse/Pavillon Carpet Replacement Golf Reserves 25,000 20,000 0
8 GOLF Rental Clubs & Pushcarts Golf Reserves 0 30,000 0 New
9 GOLF Driving Range Equipment/Balls Golf Reserves 0 20,000 0 New
10 GOLF Clubhouse Window & Door Replacement Golf Reserves 50,000 70,000 0
11 GOLF Maintenance Building Study Golf Reserves 0 0 20,000 New
12 GOLF Irrigation Pump Reconditioning Golf Reserves 55,000 0 55,000
Total Golf Reserve Funds 0 $447,000 $577,000 $75,000
SOURCE OF FUNDS FTM 2021 ATM 2022 Total
GF DEBT AUTHORIZATIONS $0 $0
FREE CASH $950,000 $523,000 $1,473,000
OVERLAY $80,000 $80,000
WATER RETAINED EARNINGS $325,000 $250,000 $575,000
AMBULANCE RECEIPTS $0 $252,000 $252,000
GOLF RESERVES $577,000 $75,000 $652,000
CHAPTER 90 $0 $311,485 $311,485
OPERATING BUDGET $0 $600,000 $600,000
RAISE & APPROPRIATE $0 $276,135 $276,135
RE-PURPOSE ARTICLE $185,000 $0 $185,000
REC REVOLVING $5,000 $0 $5,000
OTHER SOURCES $0 $50,000 $50,000
TOTAL (ALL FUNDING)$2,122,000 $2,337,620 $4,459,620
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Road Maintenance & Drainage
Department Priority Ranking: # Original Dept. Request: $ 200,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by:
Department: DPW
Proposed Funding Source(s):
Project Description:
Road Maintenance and Drainage Project funding.
Project Justification and Purpose:
Funding will provide professional services including engineering, permitting, and construction for Road
Maintenance and Drainage projects.
Cost Estimate & Timing:
200,000 – Projects throughout the year
Estimated Annual Cost or Savings of Operation and Maintenance:
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 200,000
2023
2024
2025
2026
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Municipal Separate Storm Sewer System (MS4) Funding
Department Priority Ranking: # Original Dept. Request: $ 90,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by:
Department: DPW
Proposed Funding Source(s):
Project Description:
MS4 Stormwater Compliance funding
Project Justification and Purpose:
Stormwater management MS4 regulatory compliance, design, and construction services.
Cost Estimate & Timing:
Services throughout the fiscal year
Estimated Annual Cost or Savings of Operation and Maintenance:
Regulatory requirement
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 90,000
2023
2024
2025
2026
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Landfill Monitoring
Department Priority Ranking: # Original Dept. Request: $ 50,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by:
Department: DPW
Proposed Funding Source(s):
Project Description:
Landfill Monitoring
Project Justification and Purpose:
Landfill gas monitoring and well testing funding to meet regulatory requirements.
Cost Estimate & Timing:
Services provided throughout the fiscal year.
Estimated Annual Cost or Savings of Operation and Maintenance:
Regulatory requirement
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 50,000
2023
2024
2025
2026
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Scag Mower Replacement
Department Priority Ranking: # Original Dept. Request: $ 10,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by:
Department:
Proposed Funding Source(s):
Project Description:
DPW mower replacement.
Project Justification and Purpose:
Replacement of 2010 Scag walk behind mower used daily for the maintenance of Town properties.
Cost Estimate & Timing:
$10,000 and 0 to 6 months depending on stock.
Estimated Annual Cost or Savings of Operation and Maintenance:
Replacement would lower overall maintenance cost and out of service time.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 10,000
2023
2024
2025
2026
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Great Dane Mower Replacement
Department Priority Ranking: # Original Dept. Request: $ 10,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by:
Department:
Proposed Funding Source(s):
Project Description:
DPW mower replacement.
Project Justification and Purpose:
Replacement of 2010 Great Dane stand up mower used daily for the maintenance of Town properties.
Cost Estimate & Timing:
$10,000 and 0 to 6 months depending on stock.
Estimated Annual Cost or Savings of Operation and Maintenance:
Replacement would lower overall maintenance cost and out of service time.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 10,000
2023
2024
2025
2026
BREWSTER DPW
201 RUN HILL ROAD
BREWSTER, MA 02631-2331
Ship ToBill To
Contact Phone Cell Phone
Department
Mike Richards 13#(508) 896-3212
Counter Sales
Counter Person
Cody Morrison
PO Number
quote
Date Printed
08/03/21
Transaction
Estimate
Morrison’s Power Equipment has been happily serving the south shore for
over 35 years. We thank you for your business.
Order Number 460850
Customer Tax Number
046-001-098
Reference
460850
Sales Person
Cody Morrison
17381
Customer
mrichards@brewster-ma.gov
Email Address
Turf Tiger II list price is $14,004, price below is state bid pricing. We
are an FAC 116 contract holder, Our Vender Code is VC 0000489591
1Section
AmountLineDescriptionShippedB/O'd NetModelOrderedList
STTII52V31BV SCAW 52" 31 HP VANGUARD 1 $11,203.20 $11,203.201
Note
price is good until September 1st. There is a price increased expected of approximately 5%
Section 1 SubTotal $11,203.20
tiger cat II 48" list price is $10,515, 52" list price is $10,774. price
below is state bid pricing. We are an FAC 116 contract holder
2Section
AmountLineDescriptionShippedB/O'd NetModelOrderedList
STCII52V26FTEFI SCAW 52" - 26HP Kawasaki EF/ Suspension
Seat
1 $8,619.20 $8,619.201
STCII48V-22FX SCAW 48'' 22HP KAWI FX W/ SOFT RIDE
SEAT
1 $8,412.00 $8,412.001
Note
price is good until September 1st. There is a price increased expected of approximately 5%
Section 2 SubTotal $17,031.20
Vride II 36" list price is $8,554, 48" list price is $9,512, 52" list price is
$9,875. Price below is state bid pricing. We are an FAC 116 contract
holder
3Section
AmountLineDescriptionShippedB/O'd NetModelOrderedList
SVRII52V26FTEFI SCAW 52" - 26HP KAWI EFI - VRIDE II 1 $7,900.00 $7,900.001
SVRII48V-22FX SCAW 48" 22HP KAWI V-RIDE II 1 $7,609.60 $7,609.601
SVRII36A-19FX SCAW 36" 19 HP KAWI V-RIDEII EL. ST.1 $6,843.20 $6,843.201
Note
price is good until September 1st. There is a price increased expected of approximately 5%
Section 3 SubTotal $22,352.80
$50,587.20
$0.00
$50,587.20
Invoice Total
Sales Tax
Grand Total
Morrison's Power Equipment Order Number # 460850 - BREWSTER DPW 21ofPage
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: L2 – Front end loader replacement
Department Priority Ranking: # Original Dept. Request: $ 250,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by:
Department:
Proposed Funding Source(s):
Project Description:
Replacement of L2 front end loader.
Project Justification and Purpose:
Replacement of 1989 John Deere front end loader. This loader is typically used for daily operations at the
BRC and DPW as well as used in snow and ice operations.
Cost Estimate & Timing:
$250,000 and 0 to 6 months depending on stock.
Estimated Annual Cost or Savings of Operation and Maintenance:
Current unit is out of service due to structural failure which impacts the typical transfer station operations.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 $250,000
2023
2024
2025
2026
Volvo CE - Sourcewell Contract Quote Page 1 of 2
Contract:
032119-
VCE
Date:
Buying
Agency:Dealership:
Contact
Person:
Prepared
By:
Phone:Phone:
Email:Email:
Quan Unit Pr Total
1 $161,949 $161,949
$161,949
$0
$161,949
Quan Unit Pr Total
1 $14,300 $14,300
1 $6,200 $6,200
1 $16,985 $16,985
1 $4,750 $4,750
1 $22,766 $22,766
1 $0
1 $0
1 $0
$65,001
$1,500
$2,000
$2,500
$6,000
$232,950 Delivery Date: D. TOTAL PURCHASE PRICE (A+B+C):
Subtotal B:
C. Freight / Installation / Ext Warranty / Trade-Ins / Other Allowances/ Miscellaneous Charges
Freight
PDI
ON SITE TRAINING
Subtotal C:
SOURCED : 4 IN 1 BUCKET
SOURCED : SPARE TIRE AND WHEEL
SOURCED; UPGRADE TO L5 AND FOAM FILL
Additional Discount:
Subtotal A:
SOURCED : HOLMS PD3.6 POWER ANGLE PLOW
SOURCED : SET OF FORKS
B. Sourced and/or Non-Contracted Items
Description
Sourcewell Product Code D - Volvo Pricing Catalog: Wheel Loaders Large
A. Catalog / Price Sheet Items being purchased
NEW VOLVO L70H , COUPLER
See next page for machine specs at List Price, Contract Discount, Machine Price
TOTAL Purchse Price at Bottom of this Page
Sourcewell Machine Price:
TOWN OF BREWSTER WOODCO MACHINERY
Quote Valid for 90 days
TOWN OF BREWSTER FY2021 - FY2025 CIP FIVE YEAR PLAN
Dept Project Funding Source FY21 FY22 FY23 FY24 FY25 FY26
DPW Drainage/Road Maintenance FC/Operating Budget 225,000 275,000 300,000 325,000 350,000 375,000
DPW Tree Work, Removal and Planting Operating Budget 20,000 20,000 20,000 20,000 20,000 20,000
DPW Irrigation Projects Operating Budget 15,000 15,000 15,000 15,000 15,000 15,000
DPW MS4 Stormwater Compliance FC 80,000 90,000 90,000 80,000 70,000 70,000
DPW Landfill Monitoring FC 60,000 50,000 70,000 75,000 80,000 85,000
DPW Millstone Road Design Road Bond 283,425 20,000 0 0 0 0
DPW Millstone Road Construction Road Bond 0 1,750,000 3,500,000 0 0 0
DPW Route 137 Design & Construction CH. 90 0 0 1,200,000 0 0 0
DPW Other State Aid (Ch 90) Road Projects (TBD)CH. 90 0 315,000 315,000 315,000 315,000 315,000
DPW Complete Streets Road Project(s)State Grant 0 0 0 400,000 0 0
DPW Crosby Culvert Federal Grant/Road Bond 416,474 0 0 0 0 0
DPW H-4 Dump Truck 2008 FC 235,000 0 0 0 0 0
DPW P-2 One Ton Dump Truck 2012 FC 0 0 100,000 0 0 0
DPW P-G Scag 48 2010 FC 0 10,000 0 0 0 0
DPW P-D Great Dame Mower 2010 FC 0 10,000 0 0 0 0
DPW H-13 Hot Box 2014 FC 0 0 0 0 50,000 0
DPW H-14 Asphalt Roller FC 0 0 0 0 50,000 0
DPW L-2 Front End Loader 1989 FC 0 250,000 0 0 0 0
DPW P-J Scag Turf Tiger 2011 FC 0 0 15,000 0 0 0
DPW H-11 15" Chipper FC 0 0 75,000 0 0 0
DPW L-3 Loader/Backhoe 2006 FC 0 0 0 225,000 0 0
DPW H-18 Paint Trailer 1991 FC 0 0 10,000 0 0 0
DPW H-19 Utility Trailer 1989 FC 0 0 0 10,000 0 0
DPW P-V Leaf Vacuum 2013 FC 0 0 0 0 20,000 0
DPW H-9 Silverado 1 ton 2015 FC 0 0 0 100,000 0 0
DPW H-17 Cam Trailer 2009 FC 0 0 0 10,000 0 0
DPW H-6 Dodge Ram 2015 FC 0 0 0 0 0 120,000
DPW G-12 Chevy 2016 Foreman Vehicle FC 0 0 0 0 80,000 0
Subtotal FC 375,000 410,000 360,000 500,000 350,000 0
Subtotal DPW Department 1,334,899 2,805,000 5,710,000 1,575,000 1,050,000 1,000,000
Delta from previously approved CIP Plan 0 5,000 -10,000 0
BREWSTER POLICE DEPARTMENT
Chief Heath J. Eldredge
631 Harwich Road
Brewster, Massachusetts 02631
Phone 508-896-7011 www.brewsterpolice.org Fax 508-896-4513
“In Partnership With Our Community”
MEMORANDUM
TO: Assistant Town Administrator Donna Kalinick
FROM: Chief Heath Eldredge
RE: Capital Planning
DATE: August 12, 2021
Included are the five-year capital planning documents for the police department for FY22-FY26.
As you will see, in addition to what is already on file, I am requesting funds in FY25 for
additional dispatch upgrades, and in FY26 for vehicles.
In the CIP request form for the vehicles, you will also see that we have added an increase in this
year’s request, from $135,000 to $145,000. This is a result of us requesting to replace the animal
control truck, which is at a higher price point than the other vehicles we normally replace.
One last change we are requesting, is that in FY22, instead of “Cruiser Video Replacement” we
change the language to read “Cruiser/Body Worn Video”. Please let me know if you need a
fresh CIP request form for that change.
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Police Cruisers
Department Priority Ranking: # 1 Original Dept. Request: $ 705,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by: Chief Eldredge
Department: Police
Proposed Funding Source(s): Free Cash
Project Description:
Purchase three vehicles annually to replace outgoing vehicles.
Project Justification and Purpose:
This is our annual cruiser replacement program. In each fiscal year we purchase three vehicles
to replace existing department vehicles that have typically reached or exceeded 100,000 miles.
When practical, we transfer the outgoing vehicles to other town departments, as needed. If
vehicles are not used within town, they are sold via GovDeals and the money collected is returned
to the general fund.
Cost Estimate & Timing:
The cost estimate is based on previous quotes for the purchase of vehicles, transfer of usable
equipment (computers, radar units, etc.), purchase of equipment in need of replacing
(lighting/siren packages) and marking up the vehicles with appropriate decals. FY22 is priced
slightly higher as we will be replacing a Ford F150 (Animal Control), which is priced higher than
the frontline police cruisers.
Unexpected fluctuations in market pricing on vehicles and equipment would impact the end
dollar amount required for purchase.
Estimated Annual Cost or Savings of Operation and Maintenance:
The schedule we have developed for replacing vehicles, typically prevents us from having to cover
more expensive repairs as vehicles get well over 100,000 miles. Minor repairs of existing line
vehicles are covered within the R&M Vehicle line within our general expense budget.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 $145,000
2023 $140,000
2024 $140,000
2025 $140,000
2026 $140,000
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Ballistic Vest Program
Department Priority Ranking: #2 Original Dept. Request: $ 25,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY20: $
Submitted by: Chief Eldredge
Department: Police Department
Proposed Funding Source(s): General Fund
Project Description: Money to purchase and replace officer’s ballistic vests.
Project Justification and Purpose: Officers are required to wear a ballistic vest as part of their
duty uniform. The fabric used in the construction of the vests has a shelf life of five years. Each
vest is custom fit for the officer. Based on officer turn over and vest expiration, the vests are
replaced on a rolling basis.
Cost Estimate & Timing: The amount requested is based on anticipated turn over and vest
expirations over the next five years. The purchases are made on an as-needed basis and the exact
dollar amount required in each year varies.
Estimated Annual Cost or Savings of Operation and Maintenance: Annual cost is estimate only
and is based on turnover of personnel and vest expiration.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 $25,000
2023
2024
2025
2026
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Cruiser Video Replacement & Body Worn Video
Department Priority Ranking: #5 Original Dept. Request: $ 55,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY20: $
Submitted by: Chief Eldredge
Department: Police Department
Proposed Funding Source(s): General Fund
Project Description: Replacing cruiser video equipment (6 units) and server/antenna.
Project Justification and Purpose: The Brewster Police Department was the first on Cape Cod to
introduce cruiser video in 2015. The equipment in the cars is still the original purchased. All
units are now out of warranty and we have had to make small purchases for repairs of some
parts. By FY22, the units will be 7 years old and a new platform will be released, to include the
ability to transition to some body camera units. Cruiser video and body cameras helps us remain
open and transparent to the public and the courts and should continue to be supported by the
town.
Cost Estimate & Timing: All money will be expended in year one for purchase and installation.
Pricing is based on a recent quote, with some padding for inflation.
Estimated Annual Cost or Savings of Operation and Maintenance: Units come with a two year
warranty. Small repairs outside of the warranty are typically covered within the police operating
budget. Units are expected to last 5-7 years before needing serious repairs/replacement.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2020
2021
2022 $55,000
2023
2024
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME:
IT
Department Priority Ranking: 1 Original Dept. Request: $ 50,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by: Kathleen Lambert
Department: Information Technology
Proposed Funding Source(s):
Project Description: Technology Upgrade/Replacement
Professional services and costs related to information system and equipment improvements including, but
not limited to purchase of computers, servers, productivity and office software, backup systems, and other
hardware software.
Project Justification and Purpose: Capital request for routine upgrade and replacement of
desktop computers, servers, switches, and other computer hardware and software.
Upgrades of hardware and software are routine and required.
Cost Estimate & Timing: $50,000
Estimated Annual Cost or Savings of Operation and Maintenance:
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 25,000
2022 50,000
2023 50,000
2024 50,000
2025 50,000
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME:
Department Priority Ranking: # 1 Original Dept. Request: $ 1.3 million
(1 = highest, 2 = second highest, etc.)TA’s Rec.: $
Submitted by: Chris Miller
Department: Natural Resources
Proposed Funding Source(s): Grant, CPC match, private
donor
Project Description: Wing’s Island Access Path
Project Justification and Purpose: Access to Wing’s Island is a direct impact to the salt marsh,
floods either side of high tide, and relies on an unimproved easement for access. We have
submitted a grant for design and permitting ($145,000 project, ask was for $100,000). The grant
was accepted and funded at $50,000. We have a $30,000 cash match through a project partner,
Brewster Conservation Trust, and a donor has proposed a substantial investment toward
eventual construction. We are requesting $50,000 match from town funds. The remaining
$15,000 is local match.
Project will link Drummer Boy Park and adjacent conservation and open space parcels to Wing’s
Island with an on-grade accessible path from Drummer Boy Park, across Cedar Ridge Reserve
conservation area, to a raised boardwalk across the marsh to Wing’s Island and a connection to
the existing easement at the Cape Cod Museum of Natural History. Estimated construction costs
are $1,100,000.
Cost Estimate & Timing: $145,000 fall 2021 for engineering/permits/final design; town cost is
$50,000. Construction fall 2022, estimated total project cost $1,300,000
Estimated Annual Cost or Savings of Operation and Maintenance: unknown
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021
Grant applied for in January 2021
Grant received summer 2021
Fall town meeting funding request
$50,000
2022
Permits in hand summer 2021
CPC application anticipated, private
donor funding
Construction fall 2022
2023
2024
2025
1
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Cape Cod Sea Camps Comprehensive Plans
Department Priority Ranking: #1 Original Dept. Request: $ 185,000
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $ 185,000
Submitted by: Town Administration
Department: Select Board/TA
Proposed Funding Source(s): Re-purpose funds from
Article 3a Nov 2019 TM
Project Description: Comprehensive Planning Services for CCSC & other potentially related
Town properties and facilities
Project Justification and Purpose: Funding was allocated at the November 2019 Town Meeting to
perform an Educational Study of the Elementary Schools, including consideration of
consolidation, and to study the feasibility of a Community Center. The Elementary School Study
is underway and there is $185,000 remaining in the original article. Since one critical potential
public purpose for the Cape Cod Sea Camps Bay parcel is a Community Center, we are seeking
to re-purpose these available funds to broadly study the potential future uses for the Sea Camps,
including a Community Center, and to incorporate other Town facilities for study such as the
COA, Town Hall, Spruce Hill, and the Robinson property (Long Pond Woodlands) as well as the
results of the Elementary School Study. These plans will identify recommended future uses,
estimated capital & operating costs, project phasing, financing, and partnerships.
Cost Estimate & Timing: $10,000 to assist in developing the Scope of Work and solicitation;
balance of available funding to be used for a consultant to help the Sea Camps Comprehensive
Plan Committee(s) facilitate the community engagement and lead the comprehensive planning
processes; additional funding at May 2022 Annual Town Meeting may be needed once bids are
received
Estimated Annual Cost or Savings of Operation and Maintenance: N/A
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 $185,000 $185,000
2023
2024
2025
2026
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Valuation Services
Department Priority Ranking: #1 Original Dept. Request: $ 80,000/yr (estimate)
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by: James Gallagher
Department: Assessing
Proposed Funding Source(s): Overlay
Project Description: Property Valuation Services
Project Justification and Purpose: The Valuation Contract performs all the inspections and data collection
as required for New Growth and Cyclical Re-inspections. New Growth inspections review all building permits
for new construction or additions that add value to properties. Cyclical Re-inspections are a DOR requirement
that all properties be re-inspected at least once every 10 years. These inspections and the associated data entry
into the Assessor Database are roughly the equivalent of two (2) full time employees. In addition, the contract
includes data analysis and reporting to DOR for value certification ensuring that values are set and certified in a
timely manner so that the Tax Rate is set and Tax Bills can be issued on time.
Cost Estimate & Timing: Previous 3 year contract was funded at $80,000/year. New 5-year
contract will go out to bid prior to Fall 2021 Town Meeting (FY22). Funding from an overlay
transfer. Approval for funding on Fall Town Meeting each year.
Estimated Annual Cost or Savings of Operation and Maintenance:
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 $80,000
2023 $80,000
2024 $80,000
2025 $80,000
2026 $80,000
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022
NEW REQUEST FORM
PROJECT NAME: Facility analysis and upgrade at Freemans Way fields
Department Priority Ranking: # Original Dept. Request: $ NA
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $20,000
Submitted by: Mike Gradone
Department: Recreation Department
Proposed Funding Source(s): free cash
Project Description: The Brewster Recreation Department would like to get an irrigation analysis
done to assess the current system. It was installed about 30 years ago and not a lot is known
about its condition. We would rather be pro-active, rather than reactive if something breaks
down. We would also like to do a soil analysis and add new infield mix to both Little League
fields, which seem to have too much clay in the mixture and puddle quite often.
Project Justification and Purpose: Having spoken to Griffin Ryder, the Director of Public
Works, we agree that it is important to have a professional look at the entire irrigation system,
rather than keep on doing “patch work” each year. I have reached out to a few contractors to get
quotes for this type of work. The analysis/updating of the infield mix is also important so that the
participants are playing on a safe surface, and so that we don’t continue to use drying agents to
dry the field when it has puddles. The fields also don’t fair well when folks try to sweep the water
off onto the infield grass.
Cost Estimate & Timing: The cost of this project is estimated to be about $20K. The best time to
do this would be in the late fall, before the winter sets in. It will also allow the field time to heal
before the following spring.
Estimated Annual Cost or Savings of Operation and Maintenance: I’m not sure of the exact
timeline of this project, or how it would be paid for.As I stated previously, it is not a substantial
amount of money, so I am hoping it can get paid for with free cash.These fields are a huge asset
to this town.
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 Facility analysis and upgrade at
Freemans Way fields
$5K irrigation analysis, 15K soil
analysis and new mix – FREE
CASH
2023
2024
2025
2026
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Wells 6 & 4 Redevelopment
Department Priority Ranking: # 3 Original Dept. Request: $40,000.00
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY20: $
Submitted by: Paul Anderson
Department: Water
Proposed Funding Source(s): Water Revenues
Project Description: Funds will be used for the engineering services and construction phase of
the redevelopment of well 6.
Project Justification and Purpose: The overall performance of the wells is directly impacted by
redevelopment. How often wells need to be redeveloped is dependent on the water quality.
Cost Estimate & Timing: To be implemented after July 1st but likely in the fall.
Estimated Annual Cost or Savings of Operation and Maintenance: NA
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021
2022 $40,000
2023
2024
2025
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: Wells 6 & 4 Motor and Pump Replacement
Department Priority Ranking: # 4 Original Dept. Request: $40,000.00
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY20: $
Submitted by: Paul Anderson
Department: Water
Proposed Funding Source(s): Water Revenues
Project Description: As part of the Well Redevelopment Request these funds will be used to
replace the motor and pump if necessary. Both will be inspected and refurbished if possible.
Project Justification and Purpose: While the well is being redeveloped its prudent to have funds
available to replace the pump and motor while it is out of the well.
Cost Estimate & Timing: To be implemented after July 1st but likely in the fall.
Estimated Annual Cost or Savings of Operation and Maintenance: NA
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021 $40,000.00
2022
2023
2024
2025
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Vehicle Replacement
Department Priority Ranking: #3 Original Dept. Request: $ 60,000.00
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by: Paul Anderson
Department:
Proposed Funding Source(s):
Project Description: Replacement of existing 2012 4x4 Pickup Truck
Project Justification and Purpose: Vehicle currently has 121,141 miles and due to the nature of
use it requires replacement.
Cost Estimate & Timing: To be purchased when funded
Estimated Annual Cost or Savings of Operation and Maintenance: NA
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022 $60,000.00
2023
2024
2025
2026
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2022 – FY2026
NEW REQUEST FORM
PROJECT NAME: Red Top Road Water Main Project
Department Priority Ranking: # 2 Original Dept. Request: $ 150,000.00
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by:
Department:
Proposed Funding Source(s):
Project Description: Engineering services and installation of water main on Red Top Road
Project Justification and Purpose: Project will provide domestic water and fire protection to
residents on this road as well as enhance the hydraulic grade.
Cost Estimate & Timing: Work will be done by Water Department staff and will be scheduled
once funded.
Estimated Annual Cost or Savings of Operation and Maintenance:
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2022
2023 $150,000.00
2024
2025
2026
TOWN OF BREWSTER
CAPITAL IMPROVEMENT PROGRAM FY2021 – FY2025
NEW REQUEST FORM
PROJECT NAME: HVAC Repairs / Replacement
Department Priority Ranking: # 2 Original Dept. Request: $35,000.00
(1 = highest, 2 = second highest, etc.)TA’s Rec. for FY22: $
Submitted by: Paul Anderson
Department: Water
Proposed Funding Source(s): Water Revenues
Project Description: Replacement of existing venting on 3 space heaters and replacement of
one existing HVAC unit.
Project Justification and Purpose: The existing venting on 3 heating units in the garage have failed
and require replacement. 1 heater at the treatment plant has failed and requires replacement.
Cost Estimate & Timing: $35,000.00 Work will be conducted once funds are available within FY22
Estimated Annual Cost or Savings of Operation and Maintenance: NA
Fiscal Year Dept. Request/Proposed TA Recommended/Plan
2021
2022 $35,000.00
2023
2024
2025
Finance Committee Minutes
September 17, 2021 Page 1 of 2
TOWN OF BREWSTER
FINANCE COMMITTEE
Date: September 17, 2021 Time: 8:30 AM
VIRTUAL MEETING MINUTES
Present: Chair Pete Dahl, Vice Chair Frank Bridges, Clerk Bill Meehan, Honey Pivirotto, Bob Young, Alex
Hopper, Andy Evans, Robert Tobias, Bill Henchy
Also present: Peter Lombardi, Town Administrator; Mimi Bernardo, Finance Director
Absent:
The Chair called the meeting to order at 8:30 am and announced a quorum.
This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town
is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible.
The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brerwster-ma.gov), or Video
recording (tv.brewster-ma.gov).
1.Public Announcements and Comment- none
2.Town Administrator/Finance Director Report – none
3.Reserve Fund transfer request
Peter Lombardi addressed the Committee saying that what is coming before you is a Reserve Fund transfer
request. There was a structure fire in early January of this past year. The following day, the Building
Commissioner deemed it structurally unsound. We worked with Town Counsel for several months trying to
remedy the situation and have the homeowners take the structure down but were unable to do so. There are
procedures under the Law that allow Towns to seek conjunctive relief. As there was some issue with
ownership, ultimately, we went to Housing Court and sought a Preliminary Injunction to move forward with
demolition of the structure. The Order was granted, and service was attempted on the current owner,
however, the period for response has since expired. We are seeking a Reserve Fund transfer in the amount of
$20,000. We have a quote from a local contractor of $18,000 and wanted to make sure if they went over, we
would have a little room. There is a mechanism under MA General Law for the Town to place a lien against the
owner for the costs of the site work and associated legal expenses which we will do once the work is
completed.
Pete said this is the Finance Committee’s Statutory Authority, we control a Reserve Fund that is appropriated
at Town Meeting of $100,000 for such purposes as these types of emergency requests. He opened the floor to
the Committee for questions.
Approved:
VOTE:
Finance Committee Minutes
September 17, 2021 Page 2 of 2
Bill Henchy concurs that legal action was appropriate, but wonders why the Town should undertake the
responsibility and assume the liability of removing this structure as it is private property? Why should the
Town spend its funds to remedy a public safety hazard on private property? Peter Lombardi answered that it is
Town Counsel’s opinion which is based, not just on the Building Commissioner, but also the Board of Survey
which was convened including the Fire Chief – looking at the neighborhood, which is relatively dense with
several abutters who are close, and the concern is people potentially getting injured. The request is unique,
however, there is a reason why there is a mechanism under the law for just such a circumstance. Bill Henchy
said his issue is the step being asked today to use $20,000 from the Reserve Fund – why should the Town step
in to assume the liability and responsibility for removing the structure and then be responsible for whatever
hazards there may be following the removal. Peter Lombardi said there are clearly some issues identifying the
heirs to the property and based on our information, we don’t think those individuals have the means or
interest in remediating the property. We feel it is appropriate to move forward to taking the steps to secure
the site.
Frank asked if there would be a lien on the Estate? Peter Lombardi answered yes. Frank went on to say,
logically, short of someone coming in and taking control of this property, this property will be absorbed by the
Town by Foreclosure? Peter Lombardi said he would not want to speculate on that. Bob Young asked about
the Lien for the costs to take down the structure and any future costs that may come? Peter Lombardi said the
lien would accommodate the legal cost the Town has incurred. Pete said there will be a cost of not doing
anything if something were to happen and we could have done something to prevent such an occurrence.
Peter Lombardi offered to have Town Counsel attend a future Finance Committee meeting to answer any
outstanding questions if the Committee does not feel it is ready to vote on this issue. Pete said he felt ready to
vote and requested a motion be made.
Pete Dahl MOVED that an amount of $20,000 be transferred from the Reserve Fund in accordance with
Ch.40 Sec.6 of the MA General Laws to be transferred to Town Administrator Operating Budget New
Account 81 Glenwood Road Demolition. Frank Bridges second.
Roll Call Vote: Frank Bridges – yes, Bill Meehan – yes, Andy Evans – yes, Bill Henchy – no, Alex Hopper
– yes, Honey Pivirotto – yes, Robert Tobias – yes, Bob Young – yes, Chair Pete Dahl– yes.
The Committee voted: 8-yes 1-no
4.Matters Not Reasonably Anticipated by the Chair- none
5. Next Finance Committee Meeting – September 22, 2021
6. Adjournment
Bill Meehan MOVED to adjourn the meeting at 8:50 PM. Frank Bridges second.
Roll Call Vote: Frank Bridges – yes, Bill Meehan – yes, Honey Pivirotto – yes, Bob Young – yes, Andy Evans –
yes, Robert Tobias – yes, Alex Hopper – yes, Bill Henchy – yes, Chair Pete Dahl– yes.
The Committee voted: 9-yes 0-no
Respectfully submitted, Beth Devine
Packet of supporting materials on the website for public review.
Finance Committee Minutes
September 22, 2021 Page 1 of 4
TOWN OF BREWSTER
FINANCE COMMITTEE
Date: September 22, 2021 Time: 6:00 PM
VIRTUAL MEETING MINUTES
Present: Chair Pete Dahl, Vice Chair Frank Bridges, Clerk Bill Meehan (6:20), Honey Pivirotto, Robert
Tobias, William Henchy, Alex Hopper
Also present: Mimi Bernardo, Finance Director; Peter Lombardi, Town Administrator; Donna Kalinick,
Assistant Town Administrator; Dave Whitney, Select Board
Absent: Andy Evans, Bob Young
The Chair called the meeting to order at 6:02 pm and announced a quorum.
This meeting will be conducted by remote participation pursuant to Chapter 20 of the Acts of 2021. No in-person meeting attendance will be permitted. If the Town
is unable to live broadcast this meeting, a record of the proceedings will be provided on the Town website as soon as possible.
The meeting may be viewed by: Live broadcast (Brewster Government TV Channel 18), Livestream (livestream.brerwster-ma.gov), or Video
recording (tv.brewster-ma.gov).
1.Public Announcements and Comment- none
2.Town Administrator/Finance Director Report – nothing additional
3.Special Town Meeting – Sept 25 - Update
Peter Lombardi said we are keeping an eye on the weather for Saturday, and we will see where we are in
another 24-36 hours about delaying to the rain date if necessary. We do want to give residents as much notice as
possible. Should decide late tomorrow or early Friday – we will put info on website and a reverse 911 call for
confirmation. If it is Sunday, it is a 1PM start with Noon check-in. It is very important for residents understand
this is a two-step process to acquire these properties – Town Meeting vote and Ballot vote are necessary to pass
this initiative.
4. Discussion and Re-Vote – Sept 25, 2021 Special Town Meeting Warrant Articles
Peter Lombardi said it is important for Town Meeting to hear where the Committee stands with the new
information. The details of the Sea Camp properties are more finite now, the goal throughout has been to seek
negotiated sale of these properties. Felt like the totality of the information, the total acquisition cost of both
properties was in line with the “floor” of what we would have expected to see had we gone the eminent domain
route. The Select Board felt this was the best potential outcome at the lowest possible cost. At the very highest
level, we are looking at the negotiated sales price of $6M for the Long Pond parcel and $20M for the Bay
parcel.
Approved:
VOTE:
Finance Committee Minutes
September 22, 2021 Page 2 of 4
Pete said he would like to go around and ask for comments or questions.
Honey fully supports this project. She recognizes the concerns regarding the future unknowns. She believes the
town has a plan for the broad-spectrum involvement from the community plan. There is a tremendous
successful effort to engage those in the town to the extent they can or would participate in all the planning. Each
initiative will require a separate vote and budget considerations. She is very committed to a positive vote on this
initiative as it is a remarkable opportunity and not one that will ever come again.
Robert said he plans to vote in favor of the Warrants. Frank throws his full support behind this project. Adding
these properties will add a lot to what it means to live in Brewster – enjoyment, peace of mind, and satisfaction
to the people of this community. Even if this is not “the floor,” he supports this fully and hopes we have a good
turnout for this Town Meeting to have a representative vote. Alex agrees and thinks this is an incredible
opportunity for the Town of Brewster. This is really about the acquisition of land, and it will be a long road to
see what will be used and for what – having the Town have ownership of it will be a more democratic process
other than a developer making those decisions. Bill Henchy is fully in support as well. He wondered about the
status of the actual contract. Peter Lombardi said the offer letters included language that sought to complete the
P&S by close of business tomorrow with an eye toward having those agreements done to be able to go into
Town Meeting without any outstanding questions. The Select Board will meet tomorrow afternoon with an eye
toward discussing, voting, and potentially executing the P&S for both properties. Bill Meehan said the
negotiated settlement is perfectly fine to him. He has questions about some recent activity on social media that
may threaten our position. Pete stated the one thing he wants to say is that the only way the town can control the
uses and accesses is by ownership, we can’t rely on other parties to give the Town the things that it really wants.
We’ve seen enough private beach signs, people have asked for better access, they also want open spaces. This is
the perfect situation to go out and acquire these properties. This will create significant debt, yet we know that
we have debt off the balance sheet that we are responsible for – even with that, he gives this his full
wholehearted support.
Bill Henchy MOVED to approve Article 1 and recommend its passage to Town Meeting. Bill Meehan
second.
Roll Call Vote: Frank Bridges – yes, Bill Meehan – yes, Bill Henchy – yes, Alex Hopper – yes, Honey
Pivirotto – yes, Robert Tobias – yes, Chair Pete Dahl– yes.
The Committee voted: 7-yes 0-no
Bill Meehan MOVED to approve Article 2 as printed in the Warrant. Alex Hopper second.
Roll Call Vote: Frank Bridges – yes, Bill Meehan – yes, Bill Henchy – yes, Alex Hopper – yes, Honey
Pivirotto – yes, Robert Tobias – yes, Chair Pete Dahl– yes.
The Committee voted: 7-yes 0-no
Bill Meehan MOVED to approve Article 3 as printed in the Warrant. Bill Henchy second.
Roll Call Vote: Frank Bridges – yes, Bill Meehan – yes, Bill Henchy – yes, Alex Hopper – yes, Honey
Pivirotto – yes, Robert Tobias – yes, Chair Pete Dahl– yes.
The Committee voted: 7-yes 0-no
Pete asked about the statement to present at Town Meeting. Bill Henchy said in the last few days, there has been
a very public effort by one of the apparent suitors of the Bay Property that they will acquire the property on the
Town’s behalf and provide some unspecified public access, giving tours of their current property, making
public statements about their past charitable efforts towards the Town in the past. They will pursue this to
suggest that they acquire the property, and it will be at no cost to the taxpayers. It is being used to sow
Finance Committee Minutes
September 22, 2021 Page 3 of 4
confusion and doubt in the Town. It is squarely in the public eye. He believes the Finance Committee’s role is
to provide their recommendations to Town Meeting, he feels it appropriate to take a position on it. Alex thanked
Bill Henchy for his written statement, and he wouldn’t want a statement to be read preemptively. He feels we
should wait to see what the Town Meeting looks like before making such a statement. Frank said he hasn’t been
paying attention to social media on this, but when he read Bill’s statement, it caused some alarm. Frank felt that
this recommendation wouldn’t elevate the issue. He can support this statement and feels it is factual and opinion
neutral. If this opposition effort has some momentum behind it, he thinks it’s a good idea to make our thoughts
known. Bill Meehan said he thinks we should make a statement. This is a one issue Town Meeting and we
voted unanimously to support these Articles. He feels Bill Henchy did a marvelous job and would suggest one
word of change – “pledged” to “asserted” in paragraph two. Robert feels we should make a statement. Honey
wonders if, as it is in a public forum tonight as a draft, and since this is a one issue Town Meeting, supports the
fact to put it forward – what would be the plan for this? Pete answered that we would make a public statement
on the floor of Town Meeting. Can we have this accepted as a statement from the committee by consensus? Bill
Henchy said Bill Meehan’s edits were fine and wondered if the Select Board would want to make this available
at Town Meeting, they may have it for distribution. Pete said he thinks the intention is to make this a public
pronouncement stated publicly and verbally. He asked if everyone was ok with this, and it was accepted as a
statement from the Committee.
5.Liaison Assignments/Reports
Robert included, as part of the packet, a presentation to the Brewster Affordable Housing Trust (BAHT) by Jill
Scalise, Housing Coordinator. He asked everyone to review the slide deck. BAHT was created by Town
Meeting in 2018, charged with expanding affordable, moderate, low, and very low-income households. The
State requires that towns work toward having 10% of year-round homes as affordable – affordable for those that
are at less than 80% of median area income. In 2019 AMI $75,000, 80% $60K, 30% of that for housing and
utilities at $18,000. We have 268 affordable units – 5.6%, and the State wants us at 10% - we need another 212
units to reach that threshold. In 2019, Brewster had 1500 low- and moderate-income households. Some 960 of
those are cost burdened, spending greater than 30% on housing and utilities; 575 are severely cost burdened
spending greater than 50% of their income on housing and utilities. This is a problem currently – housing is
expensive. Our current affordable units all have a 2+ year waitlist – costs of rents are rising – median value
went up over 40%. BAHT is working at this. A few ongoing projects – Brewster Woods will add 30 affordable
units, Serenity Brewster will add 27 affordable units, Red Top Road - 2 Habitat homes, and Millstone
Community Housing among others. Donna Kalinick added that the pandemic has made the housing crisis for
those living on the Cape much worse. She said Jill Scalise takes many calls weekly from people who have lost
their housing. Alex thanked Robert for the report – one point he would like to make, the incentive for towns to
reach that 10% subsidized housing inventory is to be able to reject developers coming in using Ch. 40B. Even if
we don’t have that, we can at least show that we have an active housing production plan we’re working toward.
Bill Henchy said one of the math issues under 40B, in order to qualify for a comprehensive permit, a developer
only needs to provide 25% of the units as affordable units. If developers came in with the two Sea Camp
acquisitions, this would be without Brewster zoning. These acquisitions provide the opportunity for the Town to
reach that 10% in a matter with the Town’s goals, not the developer’s goals. The town does a wonderful job in
this area.
6. Review and Approval of Minutes – 8/18/21 & 8/25/21
Bill Meehan MOVED to approve the 8/18/21 Minutes as presented. Frank Bridges second.
Roll Call Vote: Frank Bridges – yes, Bill Meehan – yes, Alex Hopper – yes, Robert Tobias – yes, Bill
Henchy – abstain, Chair Pete Dahl– yes.
Finance Committee Minutes
September 22, 2021 Page 4 of 4
The Committee voted: 5-yes 0-no 1-abstain
Bill Meehan MOVED to approve the 8/25/21 Minutes as presented. Frank Bridges second.
Roll Call Vote: Frank Bridges – yes, Bill Meehan – yes, Alex Hopper – yes, Robert Tobias – yes, Bill
Henchy – yes, Chair Pete Dahl– yes.
The Committee voted: 6-yes 0-no
7. Request for agenda items for future meetings – please email Pete
8. Matters Not Reasonably Anticipated by the Chair- none
9. Next Finance Committee Meeting – September 29, 2021
10. Adjournment
Frank Bridges MOVED to adjourn the meeting at 6:59 PM. Bill Meehan second.
Roll Call Vote: Frank Bridges – yes, Bill Meehan – yes, Robert Tobias – yes, Alex Hopper – yes, Bill Henchy –
yes, Chair Pete Dahl– yes.
The Committee voted: 6-yes 0-no
Respectfully submitted, Beth Devine
Packet of supporting materials on the website for public review.