HomeMy Public PortalAbout22-029 - RMPK Funding Agreement Amendment to increase fee for services to $60,000Sponsored By: Interim City Manager
RESOLUTION NO. 22-029
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, AUTHORIZING THE INTERIM CITY MANAGER
TO AMEND THE AGREEMENT WITH RMPK FUNDING, INC. TO
INCREASE FEE FOR SERVICES FROM TWENTY-FIVE THOUSAND
DOLLARS ($25,000.00) TO SIXTY THOUSAND DOLLARS ($60,000.00);
EXTENDING THE AGREEMENT FOR ONE ADDITIONAL YEAR AND
RATIFYING WORK COMPLETED UNDER THE INCREASED
SERVICES BUDGET; PROVIDING FOR INCORPORATION OF
RECITALS; PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City of Opa-Locka ("City") entered into an agreement with RMPK
Funding, Inc. ("RMPK") to provide grant writing services through September 30, 2022,
with a one-year optional renewal; and
WHEREAS, the Agreement included a provision to not exceed $25,000 for this service;
and
WHEREAS, as a part of the City's Budget Amendment #3, the City authorized an
increased expenditure of $35,000 which was approved by the City Commission on April
27, 2022; and
WHEREAS, RMPK has continued to submit grant applications for the City without a
contract amendment and the Interim City Manager is seeking ratification of the services
provided; a one year extension of the agreement and approval of the Amendment
attached hereto as Exhibit "A", which increases the Fee for Services from $25,000 to
$60,000; and
WHEREAS, the City Commission finds it in the best interest of the City and its
residents to approve this Resolution.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
The City Commission of the City of Opa-Locka, Florida hereby authorizes the Interim
City Manager to ratify and approve payment for RMPK services provided; extend the
term of the Agreement for one additional year and increase the Fee for Services from
Twenty -Five Thousand Dollars ($25,000.00) to Sixty Thousand Dollars ($60,000.00) in the
Amendment form attached hereto as Exhibit "A".
Resolution No. 22-029
SECTION 3. SCRIVENER'S ERRORS
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors which do not affect the intent may be authorized by the Interim City
Manager following review by the City Attorney, without the need of a public hearing by
filing a corrected copy of same with the City Clerk.
SECTION 4. EFFECTIVE DATE
This Resolution shall take effect upon the adoption and is subject to the approval of the
Governor or Governor's Designee.
PASSED and ADOPTED this 14th day of September, 2022.
eronica E. Williams, Mayor
ATTEST:
Joa 1i a Flores, City Clerk
APPROVED AS TO FORM
AND LEG SUFFICIENCY:
Burn ette Norr. -Weeks, P.A.
Moved by: Vice Mayor Taylor
Seconded by: Commissioner Bass
2
Resolution No. 22-029
VOTE: 4-0
Commissioner Bass YES
Commissioner Davis ABSENT
Commissioner Dominguez YES
Vice -Mayor Taylor YES
Mayor Williams YES
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City of Opa-locka
Agenda Cover Memo
Department
Director:
Robert Anathan
Department
Director Signature:
Manager: City
Darvin Williams
CM Signature:
Commission
Meeting
Date:
Sep 14, 2022
Item Type:
(EnterX in box)
Resolution
rdinance
Other
X
Fiscal
Impact:
(EnterXin box)
N/A
Yes
No
Ordinance Reading:
(EnterXin box)
1st Reading
2nd Reading
X
Public Hearing:
(EnterXin box)
Yes
No
Yes
No
X
Funding
Source:
Account# :
(Enter Fund &
Dept)
See Financial
Impact
Section
Advertising Requirement:
(EnterXin box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(Enter X in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
•
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
IN
IN
I•
•
NI
Sponsor
Name
City Manager
Department:
City Manager's Office
City Manager
Short Title:
Grant Writing Firm Contract Amendment
Staff Summary:
Issue/Recommendation: The initial FY 22 contract with the City's grant writing firm for $25,000 has been
fully utilized with several grant applications being selected for funding. Staff recommends the City Commission
approve staff's recommendation to increase this FY 22 contract by $35,000 to take advantage of several future
grant opportunities and ratify grant applications provided by RMPK Funding related to this increased funding.
History: In FY 21 Staff recognized the need for the City to obtain effective grant writing services to leverage
the funding available to the City to restore its infrastructure and otherwise enhance the services the
community needed and expected. After research, Staff identified RMPK Funding as a firm providing these
services very successfully to several municipalities in South Florida. RMPK Funding had a contract with the
City of Oakland Park which both parties agreed would be permissible for the City to utilize as the basis of a
piggyback contract.
On December 9, 2020, Staff recommended the City Commission approve a contract with RMPK Funding, which
the Commission did with the adoption of Resolution 20-9824. This relationship has proven very beneficial to
the City, and subsequently Staff recommended this contract be renewed for one year for an amount of $25,000.
It should be noted that RMPK Funding fees are based on each grant application submitted based on a price
list approved with the initial contract. This service was incorporated into the FY 22 budget and on September
2, 2021, Resolution 21-9916 was approved, authorizing the renewal of a one-year contract with RMPK
Funding for grant services.
Current Activity: The $25,000 fee authorized in the FY 22 one-year renewal contract extension, expended on
a per grant application basis, has now been fully utilized with success in receiving several grants, including the
$7 million 127th Street canal project, a $500,000 grant for creation of a cultural arts center as part of the
restoration of the Historic City Hall, a $50,000 grant for restoration of Ingram Park courts and a $12,000
community garden grant. Additionally, since then applications have been submitted for two Florida Recreation
Development Assistance Program (FRDAP) grants, renewal of three pump stations ($2.2 million) and a $3.2
million stormwater grant, with more grant applications under development.
On April 27, 2022 the City Commission approved Budget Amendment #3 to amend the RMPK Funding annual
budget from $25,000 to $60,000, and this was subsequently approved by the State on May 31, 2022. In June it
was recognized that although additional expenditure had been approved, staff had failed to amend the FY 22
contract. On June 14, 2022, an amended contract was prepared and signed by Ryan Ruskay, the RMPK Funding
principal. Due to scheduling issues, the amended contract hasn't been submitted until now. RMPK Funding
has continued to submit grant applications for the City on the basis of knowing that the budget for this firm's
services had been increased to $60,000 for FY 22.
Financial Impact: The increase of $35,000 was approved in Budget Amendment #3 and has been
incorporated into the budget in the City's financial system.
.Proposed Action:
Staff recommends the City Commission authorize the Interim City Manager to enter into an agreement with
RMPK Funding amending the current contract to reflect an increase in authorized spending to $60,000 for the
current fiscal year and to further ratify the work that RM PK Funding has done consistent with the firm's budget
being increased to $60,000.
Attachment:
1. Amended Contract
AMENDMENT TO THE AGREEMENT BETWEEN THE CITY OF
OPA- LOCKA, FLORIDA, AND RMPK FUNDING, INC., FOR
GRANT APPLICATION SERVICES
THIS AMENDMENT entered into between the CITY OF OPA-LOCKA, a
Florida municipal corporation, hereinafter "CITY", and RMPK FUNDING, INC., a
Florida corporation, hereinafter "CONTRACTOR", hereby amends the Agreement
between the parties dated October 1, 2021.
WITNESS ETH:
WHEREAS, Contractor currently performs grant application, compliance
and related professional consulting services in accordance with Attachment 11A" of
the Agreement between the parties; and
WHEREAS, pursuant to Resolution No. 21-9916, the City Commission
approved a renewal of the Agreement for an additional one-year period to
commence 011 October 1, 2021; and
WHEREAS, the Agreement between the parties is in force until September
30, 2022; and
WHEREAS, due to the number of grants available and the possibility of the
City receiving additional dollars if more resources are devoted to grant writing
services, the City Manager recommends increasing the contract amount from
Twenty -Five Thousand ($25,000.00) to Sixty Thousand Dollars ($60,000.00); and
WHEREAS, the parties desire to specifically amend Article III of the Grant
Application Services Amendment entitled "Fee For Services" and to amend the fee
terms as set forth herein; and
WHEREAS, the City Commission desires to authorize the City Manager to
execute the Amendment to the Grant Application Services as set forth herein.
NOW THEREFORE, in consideration of the mutual terms, conditions,
promises, covenants and payments hereinafter set forth in this Amendment, the
parties hereby agree to amend Article III entitled Fee For Services as follows:
1. The foregoing recitals are true and correct and incorporated herein by
reference. Terms not defined herein shall have the same meaning as
ascribed to them in the Grant Application Services Agreement.
2. Page 2, Article III, entitled "Compensation" is hereby amended and shall
read:
Page 1 of 2
III. FEE FOR SERVICES
For satisfactory performance of Services, Contractor shall be paid a total
compensation of not to exceed Sixty Thousand Dollars ($60.,000.00) Twenty -Five
Thousand Dollars ($25,000), (the "Fee") which shall be due and payable in partial
monthly payments pursuant to proper monthly invoices in accordance with the portion
or items of work completed by Contractor in the performance of the Services. Invoices
will be submitted electronically to payables@Opalockafl.gov.
INDEPENDENT CONTRACTOR STATUS. Contractor and its employees
and agents shall be deemed independent contractors and not agents or employees of
City, and shall not attain any rights or benefits generally afforded City employees;
further, Contractor, its employees and agents shall not be deemed entitled to City's
worker's compensation insurance benefits.
3. Attachment "A" to the Project Agreement shall be replaced in its entirety
with Attachment A hereto.
The foregoing recitations are true and correct and are hereby incorporated
by reference. All other provisions of the Agreement, except as modified herein,
shall remain in full force and effect.
IN WITNESS OF THE FOREGOING, the parties have set their hands and
seals the day and year first written above.
CONTRACTOR: CITY:
RMPK Funding, Inc. City of Opa-Locka
By: By:
Ryan Ruskay, Darvin E. Williams,
President Interim City Manager
Date: Date:
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