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Home My Public Portal AboutBrookmeade Redstone Realignment - PECSCITY OF CRESTVIEW PUBLIC SERVICES DEPARTMENT TRANSPORTATION ENGINEERING SERVICES REDSTONE AVENUE & BROOKMEADE DRIVE INTERSECTION REALIGNMENT I. Project Description In order to promote safe, efficient intersection operations, the intersection of Redstone Avenue at Brookmeade Drive in Crestview, Florida, is proposed to be realigned to a traditional four -leg intersection with auxiliary lanes and traffic signal control. The existing roads are typical two-lane, two-way roadways with sod shoulders. The City desires to design, permit, and construct improvements to this critical intersection which include the following items: Urban stormwater collection, conveyance, and treatment; Pedestrian accommodations; Realignment of Brookmeade Drive to directly align at the Redstone Ave intersection; Appropriate auxiliary lanes at the Brookmeade Drive intersection for safe, efficient operations; and, Signalized traffic control at the Brookmeade Drive intersection. Other ancillary facilities necessary to accomplish these project goals may also be required. This task order will provide transportation engineering services to develop construction plans sufficient for work program budgeting, permitting, bidding, and construction. The City also intends to widen Redstone Avenue from SR 85 to the Brookmeade Drive intersection to include a continuous two-way left turn lane under separate contract. This scope of services includes topographic survey to provide a comprehensive survey of both project areas sufficient for coordinated design activities. II. Scope of Services TASK 1 — SURVEY: PECS proposes to subcontract surveying services to Gustin, Cothern and Tucker, Inc. (GCT) for topographical and boundary surveying. The information collected will include digital terrain model information for the proposed roadway and stormwater facilities from R/W to R/W as required. Based on conceptual information, the survey is expected to be 1,800' in length and include the City acquired parcel in the southeast comer of the Redstone Ave at Brookmeade Dr intersection. Please refer to the attached subconsultant information for further detail. TASK 2 — ROADWAY DESIGN: PECS will provide transportation engineering services for the proposed roadway layout. This will include all design information typically included for a roadway project and is expected to include the following key items: Typical Sections - Pavement Design General notes Proposed Roadway Profiles Plan and profile layouts of roadway, drainage, and pedestrian facilities - Preliminary roadway cross sections - Erosion control items Utility conflict matrix These items will be developed to final engineering documents at the preliminary (60%), permitting (90%), and final (100%) stage. Following final plan development, PECS will provide bid documents for construction of the proposed improvements. TASK 3 — DRAINAGE & STORMWATER DESIGN: PECS will delineate existing and proposed drainage basins within the project corridor and determine appropriate collection and conveyance facilities. Preliminary estimates of treatment and attenuation requirements will be developed, and potential pond sites identified. Conveyance systems and treatment, as needed, will be designed in accordance with City and permitting agency requirements. Drainage design information, calculations, and recommendations will be summarized in the Drainage Design section of the Project Development Report. TASK 4 — GEOTECHNICAL EXPLORATION: PECS proposes to subcontract geotechnical exploration services to obtain soil information for the following key areas: 20' SPT borings for signal pole locations (4) Soil permeability test at pond site, if needed (1) 15' auger boring at pond site, if needed Lab work for corrosion series TASK 5 — SIGNALIZATION DESIGN: PECS will identify signalization features including pole locations for a concrete strain pole supported system including sufficient signal items to safely and efficiently provide traffic control at the intersection. PECS will also collect peak hour turning movement counts at the intersection of Brookmeade Dr and develop traffic analysis models using Synchro traffic software to determine the best layout of auxiliary lanes and signal operations. These recommendations will be reflected in preliminary engineering plans and summarized in the Project Development Report. TASK 6 — SUBSURFACE UTILITY EXPLORATION: PECS proposes to subcontract subsurface utility exploration services for the concrete strain poles at the signalized intersection. Following pole location approval, test holes will be dug at each pole foundation location to verify utilities are clear and resolve conflicts from underground areas. TASK 7 — STRUCTURAL DESIGN: PECS proposes to subcontract structural design services for the concrete strain poles at the signalized intersection. Following pole location approval for the signalized intersection, structural design information for pole design and approval will be generated and included in construction plans. TASK 8 — SIGNING & PAVEMENT MARKING DESIGN: PECS will prepare a complete signing and marking plan for the project in accordance with City, FDOT, and MUTCD requirements. All required regulatory and recommended warning signage will be coordinated with the City and indicated in the preliminary engineering plans. TASK 9 — PERMITTING: Based on the approved preliminary engineering plans, PECS will coordinate a conceptual permit meeting for the project through the NWFWMD Environmental Resource Permitting program and US Army Corps of Engineers. The permit process will include pre -application meetings with all agencies before permit plans and applications are submitted. The results of the permitting meetings and likely permitting requirements will be documented in the Project Development Report. Upon receipt of any request for additional information (RAI), PECS will provide responses within ten (10) working days of receipt. Permit fees are not included in the proposal and will be paid separately by the City directly to the permitting agency. III. Deliverables PECS understands that meetings regarding the project review and progress will occur during the project development. Our staff will be available to the City to meet either in person or virtually (as desired by the City) at each phase review and provide updates and/or briefings for City Council meetings if so desired by the City. The development of the engineering plans for this project is expected to follow a typical phased approach with reviews by the City. The proposed design submittal milestones are indicated in the schedule section below along with the disciplines anticipated to be included at each phase. All deliverables will be provided in DRAFT form for CITY approval prior to any FINAL version or submission to agencies. All documents will be provided in digital, PDF, format and available as a hard copy upon request. IV. Items to be furnished by City The CITY shall provide, to the extent practical, the following key information: 1. Designate a City representative as the contract manager and point -of -contact. 2. Contact information for meeting attendees and key stakeholders determined by the CITY. 3. Notarized letter of authorization for PECS to act on behalf of the CITY in permitting. 4. Any other information deemed by the CITY to be relevant in addressing project and permitting requirements. 5. Review and comment of documents within two weeks of receipt of DRAFT submittals. V. Schedule Preliminary Design Review (60%) 60 days from NTP Topographic Survey - Project Typical Section - Proposed Roadway Alignment - Roadway construction extents Permit Pre -application Meetings 90 days from NTP Permit Design Plans (90%) 120 days from NTP Roadway Design 90% Drainage Design 90% - Signing & Pavement Design 60% - Signalization Design 60% - Project Development Report 90% Permit Submittal Meetings 120 days from NTP - NWFWMD Conceptual Permit - USACE Pre -application meeting Final Engineering Plans (100%) 180 days from NTP Roadway Design 100% Drainage Design 100% Signalization Design 100% Geotechnical Design 100% Structural Design 100% Signing & Pavement Marking 100% Project Development Report 100% VI. Compensation The services listed above will be provided for a Lump Sum fee billed monthly by percent of completion. The proposed fee is inclusive of reimbursable, non -labor expenses required to produce the deliverables outlined in the scope. Any other deliverables not specifically defined shall be negotiated separately. The following breakdown of the Lump Sum fee is proposed: TASK 1 $6,500 TASK 2 $13,650 TASK 3 $8,350 TASK 4 $4,500 TASK 5 $9,500 TASK 6 $9,000 TASK 7 $3,500 TASK 8 $2,500 TASK 9 $4,400 TOTAL LUMP SUM FEE $61,900 Progress payments shall be made monthly and are due within thirty (30) days of invoice. Any additional services beyond those listed in the scope outlined herein will be negotiated separately and approved by both parties prior to initiating any work. VII. Other Provisions The services described in this scope do not include the following work items which are occasionally included in transportation projects of this type: - Lighting Analysis & Design Utility Design Landscaping Analysis & Design - Intelligent Transportation Systems Analysis & Design These work items are not anticipated for this project but may be negotiated under separate authorization. IN WITNESS WHEREOF, the parties hereto have caused this Contract to be executed in duplicate and sealed on the dates noted below. PANHANDLE E GINEERING & CITY OF CRESTVIEW, FLORIDA CONSTRUC I!, :, INC. By: el mg, PE_ Title: c Manager 2/ /2022 totouto � Date: .001, GRE86,,, •V • • • • • • i Tim Bolduc Title: City Manager Date: Attest: Approved as to Scop ubstance: By: � ... �". Michael Cried e, Director of Public Services Date: