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Home My Public Portal AboutOakdale Parking Lot Design Executed Task Order 2 - Matrix•q.ti1 %f�- 114 � y /916 CITY OF CRESTVIEW TASK ORDER 2 This task order amendment is issued pursuit to PROFESSIONAL ENGINEER CONTINING SERVICES CONTRACT dated May 3, 2021 between Matrix Design Groun. ("Matrix") and The City of Crestview, Florida ("CLIENT") for services performed for the CLIENT on a Task Order basis. ARTICLE A: PURPOSE This task order is to provide the City of Crestview with professional engineering services to develop construction documents for the proposed Oakdale Parking Lot, located southwest of the intersection of Oakdale Avenue and S. Ferdon Boulevard. ARTICLE B: SCOPE OF WORK Task 1- Project Management and Coordination The Scope of Work provided below identifies the tasks to be completed to provide construction documents for the proposed parking lot. We have assumed that this design will be completed in conjunction with the Main Street project. We have assumed that all project management and coordination is covered in the main Crestview Main Street proposal. Construction Documents Task 2 — Pre -Design Activities The Matrix team will complete a series of data collection activities upon receiving notice to proceed. These data collection activities will include the following: Task 2.1 Topographic Survey — We have assumed that topographic survey will be provided by the City of Crestview. Task 2.2 — Subsurface Utility Investigation — Matrix will follow the Subsurface Utility Investigation best practices to determine the location of underground utilities within the limits of the project. We assume potholes will be required. As part of our preliminary design. We have assumed that no additional potholing or ground penetrating radar will be needed to identify underground utilities. Task 2.3 - Geotechnical investigation — We have assumed that pavement design and geotechnical investigation will not be required for the design of the parking lot. Our team proposes that we use design from the Main Street project. Task 3 - Construction Documents Construction documents will be prepared for the submittal to the City of Crestview for infrastructure improvements and submitted through the City's review process. Packages will be submitted to the city at 90% and 100% design. The following plans will be submitted: Task 3.1— Parking Lot Plans — Matrix will prepare design for the parking lot (per City standards) based on the design criteria. Matrix will include parking lot grading and drainage design for the parking lot. Task 3.2 - Drainage Plans - Matrix will review the grading and drainage for the parking lot. We have assumed that all drainage will be conveyed via curb and gutter to existing inlets, it is also assumed that water quality will not be provided for the parking lot. Task 3.3 - Erosion Control Plans - Matrix will provide erosion control plans for the project. The plans will include erosion control measures that meet the requirements of the city as well as appropriate details. Matrix will rely on the Contractor to apply for and obtain any state permits that may be required. Task 3.4 - Specifications — Matrix will prepare technical specifications along with measurement and payment specifications for all bid items required to construct the project as part of the final construction document set. These will be prepared as revisions to FDOT specifications. Task 3.5 - Cost estimate — Matrix will prepare an opinion of probable construction cost based on our final design plans and specifications. Upon review of the opinion of probable construction cost, the project team can determine if any scope items should be added or removed or if any bid alternatives should be created. Task 3.6 - Submit Review Design Packages — The project team will prepare a design package at the 90% and 100% design levels consisting of the following items: • Drainage letter • Parking lot plans and grading design. • Engineers Opinion of Probable Cost • Construction phasing These deliverables will be submitted to the City for review and approval, we assume any referrals will be made by the City. Task 3.7 - Design Review Meetings (3) — Matrix will schedule and conduct design review meetings where all impacted stakeholders can attend and review their comments on the design package. Matrix staff will take meeting notes to document the comments received and will prepare a design comment matrix with responses for distribution. Stakeholders will have an opportunity to review the Matrix proposed responses so that a consensus can be reached on how to address the design comments. Task 4 - Engineering Reports In addition to the construction documents, reports are required by the City to gain approval. Reports include a drainage report, sanitary sewer report, and traffic impact study. Task 4.1— Drainage Letter — Matrix will provide a drainage letter providing details regarding drainage patterns and calculations for flows from the proposed parking lot. Task 5 - Final Plans Matrix will address any final comments that are provided from the review of the 100% design package and submit for approval. Comments will be addressed and coordinated with the review agencies, and final Construction Drawings (CD's) will be prepared and submitted to the City for approval. The CDs will contain civil plans necessary for the City of Crestview to bid and construct the improvements for the project. Task 5.1— Final Plans: The Matrix team will prepare a final plan set for approval by the City, per the City's standards. Task 5.2 — Specifications: Our team will prepare final specifications for the project to be included in the bid documents. Specifications will include measurement and payment for bidding. Task 5.3 —Final Engineers estimate: Matrix will prepare a final opinion of probably construction cost based on our final design plans and specifications. Assumptions • We have assumed that the City will provide all documents for standard City requirements and contracts. • Survey of parking lot area is excluded from the scope. We have assumed that base files will be provided by the City of Crestview along with conceptual design and location of the parking lot in AutoCAD format. • Potholing or ground penetrating radar investigation of existing utilities is excluded from the scope. • Environmental Phase 1 and Phase 2 are excluded from the scope. • Geotechnical investigation and pavement design are excluded from the scope. • Water quality and detention will not be provided for drainage coming from the parking lot. • All agency fees are excluded and shall be paid directly by the Owner. • All work will be completed in AutoCAD and MS office format and as required by the review agencies. • Infrastructure design not stated in the above text is excluded. • We have assumed that this work will be done concurrently with the Main Street project. • Supporting documentation for financing or regulatory packages that are not specifically referred to in the scope of services is excluded. • Specific bidding support for this as a stand-alone project is excluded from the scope. • Construction management, construction inspections and construction support services are excluded. • Improvements to utility infrastructure that is not identified in the scope above is excluded. • We assume that the plans will only be reviewed and approved by the City of Crestview. ARTICLE C: COMPENSATION PROVISIONS Total cost: $12,500 and is inclusive of all labor and expenses. ARTICLE D: PERIOD OF SERVICE We anticipate that the design of the parking lot will take approximately 60-90 days after notice to proceed. ARTICLE E: AUTHORIZED REPRESENTATIVES The Authorized Representatives designated below are authorized to act with respect to Oakdale Avenue Parkin:. Lot Task Order 2. Communications between the parties and between Matrix Design Group subcontractors shall be through the Authorized Representatives: For the City of Crestview: Name: Tim Bolduc Title: City Manager Address:198 Wilson Street Crestview, FL 32536 Phone: 850.682.3812 Email:timbolduc@cityofcrestveiw.org ARTICLE F: AUTHORIZATION Accepted for Client by Signature Name: Tim Bolduc Title: City Manager For Matrix Design Group Name: Jason Rutt, PE Title: Vice President Address: 320 Bayshore Drive, Ste B Niceville, FL 32578 Phone: 850.279.4298 Email: Jason.rutto siououp.com For Matrix Design Group Si Name: Jason C Rutt Title: Vice President