HomeMy Public PortalAbout11 November 5, 1997 Budget & FinanceRIVERSIDE COUNTY TRANSPORTATION O MIiS
BUDGET AND FINANCE COMMITTEE
(COMMISSIONERS MICHAEL BARRY, WILLIAM KLEINDIENST, JACK VAN HAASTER)
12:30 P.M.
WEDNESDAY, NOVEMBER 5, 1997
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
3560 UNIVERSITY AVENUE, SUITE 100
RIVERSIDE, CALIFORNIA 92501
AGENDA
1. CALL TO ORDER.
2. APPROVAL OF MINUTES.
3. PUBLIC COMMENTS.
4. ADDITIONS/REVISIONS.
5. ADMINISTRATIVE ITEMS.
5A. Contract(s) with WRCOG for Accounting and Planning Services.
Overview
The Commission at the August meeting approved using the Accounting Department to
provide accounting services to the Western Riverside Council of Governments. The
contract to formalize this arrangement is being drafted by agency's respective staff and
legal counsel and will be provided at the meeting. A draft contract for the planning
services is also being developed and will be available at the meeting.
5B. Annual Review of Investment Policy.
Overview
Staff is recommending that the Commission adopt the Investment Policy with no changes
as Resolution No 97-14.
5C. Single Signature Authority Report.
Overview
For the six month period ending September 30, 1997, one contract was executed under
single signature authority granted to the Executive Director by the Commission. This
contract, for up to $10,000, was executed with Public Financial Management to provide
interim investment advisory services to the Commission. There was approximately
$40,000 in unused capacity at September 30, 1997. This item is for receive and file.
5D. Investment Report for Quarter Ending September 30, 199i.
Overview
For review is the quarterly investment report as required by state law and Commission
policy. Also included is the County's Investment Report for the month ending September
30, 1997. This item is for receive and file.
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Agenda - Budget/Finance Committee
November 5, 1997
5E. Monthly Cost and Schedule Reports.
Overview
Material depicts the current costs and schedule status of contracts reported by routes,
commitments, and cooperative agreements executed by the Commission. For each
contract and agreement, the report lists the authorized value approved by the
Commission, percentage of contract amount expended to date, and the project
expenditures by route with status for the month ending September 30, 1997. This
item is for receive and file.
6. TRANSIT/RIDESHARE/BICYCLE.
6A. FY 97/98 Mobile Source Air Pollution Reduction Review Committee (MSRC) Student
Education Project Award.
Overview
Under the Mobile Source Air Pollution Reduction Review Committee's (MSRC) FY 97/98
Work Program effort, student education projects were solicited. RCTC and San
Bernardino Associated Governments staff submitted a joint proposal to expand RCTC's
existing Education on the Road school outreach effort, and develop and implement a
sister outreach effort for San Bernardino County. Education of the Road is a service
of the Commuter Exchange and provides a mobile field trip experience to 3rd and 4th
grade classrooms to educate students about the benefits of ridesharing in relieving
congestion and improving air quality. The proposal was approved for funding in
October and staff seeks approval to enter into appropriate agreements to implement the
project.
7. ADJOURNMENT.
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
97-10
BUDGET AND FINANCE COMMITTEE
October 1, 1997
MINUTES
1. CALL TO ORDER.
The meeting of the Budget and Finance Committee was called to order at 1:00 p.m. at the
Riverside County Transportation Commission, 3560 University Avenue, Suite 100, Riverside,
California 92501 by Commissioner Will Kleindienst. Commissioner Jack van Haaster assumed
the chair when he arrived immediately after the meeting was called to order.
Members Present
Michael Barry
Jack van Haaster
Will Kleindienst
2. APPROVAL OF MINUTES.
M/S/C to approve the minutes of the September 3, 1997 meeting.
3. PUBLIC COMMENTS.
There were no public comments.
4. ADDITIONS/REVISIONS.
Paul Blackwelder, Deputy Executive Director, stated the need to add "Amendment 2 to Bechtel
Agreement RO 9800 to perform PSR for 4 Interchanges on I-10 at CVAG and County of
Riverside Request" to the agenda as a latebreaking item. This item arose subsequent to the
agenda mailout and required immediate action.
M/S/C to add "Amendment 2 to Bechtel Agreement RO 9800 to Perform PSR for 4
Interchanges on 1-10 at CVAG and County of Riverside Request' as a latebreaking item as
it arose subsequent to the agenda mailout and requires immediate action.
4A. Amendment 2 to Bechtel Agreement RO 9800 to Perform PSR for 4 Interchanges on
1-10 at CVAG and County of Riverside Request.
Paul Blackwelder informed the Committee that the amendment' is for Bechtel staff to
perform project study reports for: a) 1-10 Interchange at Indian Avenue; b) 1-10
Interchange at Palm Drive; c) 1-10 Interchange at Date Palm Avenue; and, d) 1-10
Interchange at Ramon Road in the Coachella Valley.
M/S/C that the Commission approve Amendment 2 to Contract RO 9800 with
Bechtel Infrastructure for an amount not to exceed $600,000. A standard
contract amendment will be used subject to RCTC Legal Counsel review and
approval.
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Minutes - Budget/Finance Committee
October 1, 1997
5. HIGHWAYS/LOCAL STREETS AND ROADS.
5A. Award of RCTC On -Call Survey and Material Testing Contracts.
M/S/C that the Commission award the following two consultant contracts for
project work related to the Pigeon Pass Park-n-Ride Lot, Route 91 Soundwalls, and
Southside Platform and Pedestrian Overcrossing, using the RCTC standard
consultant agreement subject to RCTC Legal Counsel review and approval: 1)
Material testing: Ninyo & Moore for a base amount of $119,700 and a contingency
amount of $23,940 for a total amount not to exceed $143,640; 2) Surveying
services: County of Riverside for a base amount of $109,060 and a contingency
amount of $21,812 for a total amount not to exceed $130,872.
5B. Award Construction Contract for Soundwall on SR 91 Between Van Buren and Tyler
Alone Diana Street.
M/S/C that the Commission award a construction contract to R. Fox for an amount
of $814,686 using the agreement subject to the final review of the review team
and RCTC Legal Counsel. A 15% contingency amount of $122,202 will be
established for this project for a total not to exceed amount of $936,888.
5C. Amendment to FY 1998-2002 Measure 'A' Five -Year Capital Improvement Plan for the
County of Riverside.
M/S/C that the Commission approve the amendment to the FY 1998-2002 Measure
"A" Five -Year Capital Improvement Plan for the County of Riverside as submitted.
6. TRANSIT/RIDESHARE/BICYCLE.
6A. FY98 SunLine Transit Agency Short Range Transit Plan Amendment.
M/S/C that the Commission: 1) Approve the amendment to the FY 1998 SunLine
Transit Agency Short Range Transit Plan to modify service on Lines 24 and 31 and
allocate an additional $64,506 in Local Transportation Funds for this purpose; and,
2) allocate $284,750 in Local Transportation Funds to fund FY 97 operations.
7. ADMINISTRATIVE ITEMS.
7A. Monthly Cost and Schedule Reports.
M/S/C that the Commission receive and file.
8. ADJOURNMENT.
There being no further business to come before the Budget and Finance Committee, the
meeting was adjourned at 1:23 p.m.
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Respectfully submitted,
Nat Kop6Vhave
Clerk of the Commission
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AGENDA ITEM #5A
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
DATE:
November 5, 1997
TO:
Budget and Finance Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Contract(s) with WRCOG for Accounting and Planning Services
The Commission at the August meeting approved using the Accounting Department
to provide accounting services to the Western Riverside Council of Governments.
Although the transition is already underway, no contract has yet been signed between
the two agencies. The contract to formalize this arrangement is being drafted by both
agency's respective staff and legal counsel and will be provided at the meeting.
At a special meeting in September, the Commission took further action authorizing the
Executive Director to contract with WRCOG to assist the Commission with planning
activities. A draft contract for the planning services is also being developed and will
be available at the meeting.
Financial Assessment
Project Cost
Source of Funds
Included in Fiscal Year Budget
Included in Program Budget
Approved Allocation
Budget Adjustment Required
Financial Impact Not Applicable
To be provided.
Year Programmed
Year of Allocation
Year
STAFF RECOMMENDATION:
To approve the contract between the Riverside County Transportation Commission and
Western Riverside Council of Governments for accounting and planning services.
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ATTACHMENT TO B/F AGENDA ITEM #5A
AGREEMENT FOR ACCOUNTING SERVICES
BETWEEN
WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS
AND
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
This Agreement is made and entered into this 1st day of October, 1997 by and between the
Western Riverside Council of Governments, hereinafter referred to as "WRCOG," and the
RIVERSIDE COUNTY TRANSPORTATION COMMISSION, hereinafter referred to as
"CONSULTANT."
RECITALS
WHEREAS, CONSULTANT is a county transportation commission, employing personnel
experienced in financial management and possessing accounting expertise; and
WHEREAS, WRCOG desires to engage CONSULTANT to render certain accounting
services as set forth herein; and
NOW, THEREFORE, in consideration for the promises set forth herein, the receipt and
adequacy of which is hereby acknowledged, the parties hereto agree as follows:
SECTION I
SERVICES OF THE CONSULTANT: TERM
1. General Scope of Services. CONSULTANT shall provide financial management and
accounting services to WRCOG. The specific type of service and activites to be provided include
the items listed on attached Exhibit A, Scope of Services.
2. The term of this Agreement shall be from October 1, 1997 to June 30, 1998, unless
earlier terminated as provided herein.
SECTION II
RESPONSIBILITIES OF CONSULTANT
1. Control and Payment of Subordinates. WRCOG retains CONSULTANT on an
independent contractor basis and CONSULTANT is not an employee of WRCOG. Any additional
personnel performing the Services under this Agreement on behalf of CONSULTANT shall at all
times be under CONSULTANT's exclusive direction and control. CONSULTANT shall pay all
wages, salaries, and other amounts due such personnel in connection with their performance of
Services under this Agreement and as required by law. CONSULTANT shall be responsible for all
reports and obligations respecting such additional personnel, including, but not limited to: social
security taxes, income tax withholding, unemployment insurance, and workers' compensation
insurance.
2. Conformance to Applicable Requirements. All work prepared by CONSULTANT shall
be subject to the approval of WRCOG.
3. Substitution of Key Personnel. CONSULTANT has represented to WRCOG that certain
key personnel will perform and coordinate the Services under this Agreement. Should one or
more of such personnel become unavailable, CONSULTANT may substitute other personnel of at
least equal competence upon written approval of WRCOG. In the event that WRCOG and
CONSULTANT cannot agree as to the substitution of key personnel, WRCOG shall be entitled
to terminate this Agreement for cause, pursuant to provisions of Section V of this Agreement.
The key personnel for performance of this Agreement is Dean Martin.
4. Coordination of Services. CONSULTANT agrees to work closely with WRCOG staff in
the performance of Services and shall be available to WRCOG's staff at all reasonable times.
5. Standard of Care: Licenses. CONSULTANT shall perform the Services under this
Agreement in a skillful and competent manner and shall serve and maintain in force any and all
licenses, permits or other approvals necessary for it to carry out the services.
6. Insurance. CONSULTANT shall provide his own insurance, such liability, health and
workers' compensation
7. Schedule of Services. CONSULTANT shall perform all required services by June 30,
1997.
SECTION III
FEES AND PAYMENTS
1. Compensation. CONSULTANT shall receive compensation, including reimbursements,
for all Services rendered under this Agreement shall not exceed $80,000.
2. Payment of Compensation. CONSULTANT shall submit to WRCOG a statement which
indicates work completed and hours of Services rendered by Consultant. The statement shall
describe the amount of Services and supplies provided since the initial commencement date, or
since the start of the subsequent billing periods, as appropriate, through the date of the statement.
WRCOG shall, within 45 days of receiving such statement, review the statement and pay all
approved charges thereon.
3. Reimbursement for Expenses. CONSULTANT shall be reimbursed for any authorized and
documented expenses.
4. Extra Work. At any time during the term of this Agreement, WRCOG may request that
CONSULTANT perform Extra Work. As used herein, "Extra Work" means any work which is
determined by WRCOG to be necessary for the proper completion of the Project, but which the
parties did not reasonably anticipate would be necessary at the execution of this Agreement.
CONSULTANT shall not perform, nor be compensated for, Extra Work without written
authorization from WRCOG's Executive Director.
SECTION IV
ACCOUNTING RECORDS
CONSULTANT shall maintain complete and accurate records with respect to costs incurred
under this Agreement. All such records shall be clearly identifiable. CONSULTANT shall allow a
representative of WRCOG during normal business hours to examine, audit, and make transcripts
or copies of such records and any other documents created pursuant to this Agreement.
CONSULTANT shall allow inspection of all work, data, documents, proceedings, and activities
related to the Agreement for a period of three (3) years from the date of final payment under this
Agreement.
SECTION V
GENERAL PROVISIONS
1 . Ownership of Materials/Confidentiality.
A. Property of WRCOG. All materials and data. including data on magnetic
media, prepared by CONSULTANT under this Agreement shall become the property of WRCOG
upon the completion of the term of this Agreement, except that
CONSULTANT shall have the right to retain copies of all such documents and data for its
records. WRCOG shall not be limited in any way in their use of such data at any time, provided
that any such use not within the purposes intended by this Agreement shall be at WRCOG's sole
risk and provided that CONSULTANT shall be indemnified against any damages resulting from
such use, including the release of this material to third parties for a use not intended by this
Agreement. Should CONSULTANT, either during or following termination of this Agreement,
desire to use any materials prepared in connection with the Scope of Services, it shall first obtain
the written approval of WRCOG.
B. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings,
descriptions, computer program data, input record data, written information, and other materials
described in subsection A either created by or provided to CONSULTANT in connection with the
performance of this Agreement shall be held confidential by CONSULTANT, to the extent
permitted by law. Such materials shall not, without the prior written consent of WRCOG, by used
by CONSULTANT for any purposes other than the performance of the Services. Nor shall such
materials be disclosed to any person or entity not connected with the performance of the Services
or the Project without notification to WRCOG. Nothing furnished to CONSULTANT which is
otherwise known to CONSULTANT or is generally known, or has become known, to the related
industry shall be deemed confidential. CONSULTANT shall not use WRCOG's name or insignia,
photographs of the Project, or any publicity pertaining to the Services in any magazine, trade
paper, newspaper, television or radio production or other similar medium without the prior
written consent of WRCOG.
4. Attorney's Fees. If either party commences an action against the other party arising out of
or in connection with this Agreement, the prevailing party in such litigation shall be entitled to
have and recover from the losing party reasonable attorney's fees and costs of suits.
5. Indemnification. CONSULTANT shall defend, indemnify and hold WRCOG, its officials,
officers, employees and agents free and harmless from any and all liability from loss, damage, or
injury to property or persons, including wrongful death, in any manner arising out of or incident
to any negligent acts, omissions or willful misconduct of CONSULTANT arising out of or in
connection with CONSULTANT's performance of this AGREEMENT, including without
limitation the payment of attorneys' fees. Further, CONSULTANT shall defend at its own
expense, including attorneys' fees, WRCOG, its officials, officers, employees, and agents in any
legal action based upon such negligent acts, omissions or willful misconduct.
6. Entire Agreement. This Agreement contains the entire Agreement of the parties with
respect to the subject matter hereof, and supersedes all prior negotiations, understandings or
agreements. This Agreement may only be modified by a writing signed by both parties.
7. Governing Law. This Agreement shall be governed by the laws of the State of
California. Venue shall be in Riverside County.
8. Time of Essence. Time is of the essence for each and every provision of this Agreement.
9. WRCOG's Right to Employ Other Consultants. WRCOG reserves right to employ
other consultants in connection with this Project.
10. Successors and Assigns. This Agreement shall be binding on the successors and
assigns of the parties, and shall not be assigned by CONSULTANT without the prior written
consent of WRCOG.
11. Prohibited Interests.
A. Solicitation. CONSULTANT maintains and warrants that it has not
employed nor related any company or person, other than a bona fide employee working solely for
CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants that it
has not paid nor has it agreed to pay any company or person, other than a bona fide employee
working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement. For
breach or violation of this warranty, WRCOG shall have the right to rescind this Agreement
without liability.
B. Conflict of Interest. For the term of this Agreement, no member, officer or
employee of WRCOG, during the term of his or her service with WRCOG, shall have any direct
interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
12. Equal Opportunity Employment. CONSULTANT represents that it is an equal
opportunity employer and it shall not discriminate against any employee or applicant for
employment because of race, religion, color, national origin, ancestry, sex or age. Such
non-discrimination shall include, but not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
CONSULTANT shall also comply with all relevant provisions of WRCOG's Minority Business
Enterprise program, Affirmative Action Plan or other related Commission programs or guidelines
currently in effect or hereinafter enacted.
SECTION VI
SUBCONTRACTING
1 . CONSULTANT shall not subcontract any portion of the work required by this
Agreement, except as expressly stated herein, without prior written approval of WRCOG.
2. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first
hereinabove written.
WESTERN RIVERSIDE CONSULTANT
COUNCIL OF GOVERNMENTS
By:
REVIEWED AND APPROVED BY: Bob Buster, RCTC Chair
By:
Bob Buster, WRCOG Chair
RECOMMENDED FOR APPROVAL: RECOMMENDED FOR APPROVAL:
By: By:
Wes McDaniel, Interim Executive Director Jack Reagan, Executive Director
REVIEWED FOR FISCAL IMPACT
BY:
Dean Martin, Chief Financial Officer
APPROVED AS TO FORM:
By:
Steve DeBaun
Best, Best, & Krieger
EXHIBIT A
SCOPE OF SERVICES
Accounting
Establish an account structure including a chart of accounts that adequately captures WRCOG activities
and expenditures.
Devise a fund and department structure
Design a project coding structure
Design detail GLA numbers and system of classification and summarization
Design a cost allocation plan for assigning indirect costs consistent with state and Federal guidelines.
Invoice Processing
Using American Fundware software package record all incoming invoices
Allocate all costs to appropriate contracts and assign GLA numbers
Establish tracking system for review and payment of all invoices
Design a payment voucher package
Set up an operating bank account for processing of checks
Issue checks for all approved payment vouchers
General Ledger Maintenance
Monthly review general ledger reports for accuracy
Process routine journal vouchers and correcting entries when needed.
Allocate and assign salary/benefit amounts based on cost allocation plan and contractual
provisions.
Financial Reporting
Prepare quarterly revenues and expenditure report
Review and issue quarterly revenues and expenditures report
Prepare budget variance report for submission to Executive Director and Board.
Prepare annual financial report including appropriate footnotes.
Investments
Establish investment policy modeled after RCTC.
Invest all idle cash consistent with the adopted investment policy
Budget Monitoring and Control
Establish budget control in the general ledger
Monitor budget performance on a monthly basis providing reports to department heads.
Financial and Compliance Audit
Coordinate and supervise completion of annual financial and compliance audit
1. Monitor the development of SCAG strategies protecting WRCOG interests including ensuring no
impediments to the fulfillment of Measure A.
2. Attend SCAG meetings relative to development of the RTP with a full report to WRCOG staff
relative to items discussed and actions steps contemplated or taken.
3. Ensure that conformity finds can be made on RTP and RTIP without compromising Measure A
programs and projects.
4. Interact with SCAQMD on behalf of WRCOG to assure that planned strategies will result in
achievement of national ambient aire quality standards.
5. Protect Inland Empire interests related to the impacts of air quality policy on the promotion of
economic development including job creation.
6. Work with WRCOG to create a web page using the WRCOG Western Riverside Information
Network(WRIN) for local agencies to access Congestion Management Program system traffic
data.
7. Prepare agenda items and make presentations to WRCOG board and committees when requested.
8. Perform other planning activities as requested by WRCOG.
AGREEMENT FOR CONSULTING SERVICES
BETWEEN THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION
AND
WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS
This Agreement is made and entered into this 1st day of October, 1 997 by and between the
Riverside County Transportation Commission, hereinafter referred to as "RCTC," and the
WESTERN RIVERSIDE COUNCIL OF GOVERNMENTS, hereinafter referred to as
"CONSULTANT."
RECITALS
WHEREAS, CONSULTANT is a JOINT POWERS authority, employing personnel
experienced in transportation planning activities and familiar with the plans of RCTC; and
WHEREAS, RCTC desires to engage CONSULTANT to render certain consulting services as
set forth herein; and
NOW, THEREFORE, in consideration for the promises set forth herein, the receipt and
adequacy of which is hereby acknowledged, the parties hereto agree as follows:
SECTION I
SERVICES OF THE CONSULTANT: TERM
1. General Scope of Services. CONSULTANT shall provide professional consulting services
to assist RCTC staff with its planning function on an as needed basis. The specific type of service
and activites to be provided include, but are not limited to, the items listed on attached Exhibit B,
Scope of Services.
2. The term of this Agreement shall be from October 1, 1997 to June 30, 1998, unless
earlier terminated as provided herein.
SECTION II
RESPONSIBILITIES OF CONSULTANT
1. Control and Payment of Subordinates. RCTC retains CONSULTANT on an independent
contractor basis and CONSULTANT is not an employee of RCTC. Any additional personnel
performing the Services under this Agreement on behalf of CONSULTANT shall at all times be
under CONSULTANT's exclusive direction and control. CONSULTANT shall pay all wages,
salaries, and other amounts due such personnel in connection with their performance of Services
under this Agreement and as required by law. CONSULTANT shall be responsible for all reports
and obligations respecting such additional personnel, including, but not limited to: social security
taxes, income tax withholding, unemployment insurance, and workers' compensation insurance.
2. Conformance to Applicable Requirements. All work prepared by CONSULTANT shall
be subject to the approval of RCTC.
., 3. Substitution of Key Personnel. CONSULTANT has represented to RCTC that certain
key personnel will perform and coordinate the Services under this Agreement. Should one or
more of such personnel become unavailable, CONSULTANT may substitute other personnel of at
least equal competence upon written approval of RCTC. In the event that RCTC and
CONSULTANT cannot agree as to the substitution of key personnel, RCTC shall be entitled to
terminate this Agreement for cause, pursuant to provisions of Section V of this Agreement. The
key personnel for performance of this Agreement is Steve Ruddick, Alan Crouse, and Ruthanne
Taylor Berger.
4. Coordination of Services. CONSULTANT agrees to work closely with RCTC staff in the
performance of Services and shall be available to RCTC's staff, consultants and other staff at all
reasonable times.
5. Standard of Care: Licenses. CONSULTANT shall perform the Services under this
Agreement in a skillful and competent manner and shall serve and maintain in force any and all
licenses, permits or other approvals necessary for it to carry out the services.
6. Insurance. CONSULTANT shall provide his own insurance, such liability, health and
workers' compensation
7. Schedule of Services. CONSULTANT shall perform all required services by June 30,
1997.
SECTION III
FEES AND PAYMENTS
I. Compensation. CONSULTANT shall receive compensation, including reimbursements,
for all Services rendered under this Agreement shall not exceed $65,000.
2. Payment of Compensation. CONSULTANT shall submit to RCTC a statement which
indicates work completed and hours of Services rendered by Consultant. The statement shall
describe the amount of Services and supplies provided since the initial commencement date, or
since the start of the subsequent billing periods, as appropriate, through the date of the statement.
RCTC shall, within 45 days of receiving such statement, review the statement and pay all
approved charges thereon.
3. Reimbursement for Expenses. CONSULTANT shall be reimbursed for any authorized and
documented expenses.
4. Extra Work. At any time during the term of this Agreement, RCTC may request that
CONSULTANT perform Extra Work. As used herein, "Extra Work" means any work which is
determined by RCTC to be necessary for the proper completion of the Project, but which the
parties did not reasonably anticipate would be necessary at the execution of this Agreement.
CONSULTANT shall not perform, nor be compensated for, Extra Work without written
authorization from RCTC's Executive Director.
SECTION IV
ACCOUNTING RECORDS
CONSULTANT shall maintain complete and accurate records with respect to costs incurred
under this Agreement. All such records shall be clearly identifiable. CONSULTANT shall allow a
representative of RCTC during normal business hours to examine, audit, and make transcripts or
copies of such records and any other documents created pursuant to this Agreement.
CONSULTANT shall allow inspection of all work, data, documents, proceedings, and activities
related to the Agreement for a period of three (3) years from the date of final payment under this
Agreement.
SECTION V
GENERAL PROVISIONS
1 . Ownership of Materials/Confidentiality.
A. Property of RCTC. All materials and data. including data on magnetic
media, prepared by CONSULTANT under this Agreement shall become the property of RCTC
upon the completion of the term of this Agreement, except that
CONSULTANT shall have the right to retain copies of all such documents and data for its
records. RCTC shall not be limited in any way in their use of such data at any time, provided that
any such use not within the purposes intended by this Agreement shall be at RCTC's sole risk and
provided that CONSULTANT shall be indemnified against any damages resulting from such use,
including the release of this material to third parties for a use not intended by this Agreement.
Should CONSULTANT, either during or following termination of this Agreement, desire to use
any materials prepared in connection with the Scope of Services, it shall first obtain the written
approval of RCTC.
B. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings,
descriptions, computer program data, input record data, written information, and other materials
described in subsection A either created by or provided to CONSULTANT in connection with the
performance of this Agreement shall be held confidential by CONSULTANT, to the extent
permitted by law. Such materials shall not, without the prior written consent of RCTC, by used by
CONSULTANT for any purposes other than the performance of the Services. Nor shall such
materials be disclosed to any person or entity not connected with the performance of the Services
or the Project without notification to RCTC. Nothing furnished to CONSULTANT which is
otherwise known to CONSULTANT or is generally known, or has become known, to the related
industry shall be deemed confidential. CONSULTANT shall not use RCTC's name or insignia,
photographs of the Project, or any publicity pertaining to the Services in any magazine, trade
paper, newspaper, television or radio production or other similar medium without the prior
written consent of RCTC.
4. Attorney's Fees. If either party commences an action against the other party arising out of
or in connection with this Agreement, the prevailing party in such litigation shall be entitled to
have and recover from the losing party reasonable attorney's fees and costs of suits.
5. Indemnification. CONSULTANT shall defend, indemnify and hold RCTC, its officials,
officers, employees and agents free and harmless from any and all liability from loss, damage, or
injury to property or persons, including wrongful death, in any manner arising out of or incident
to any negligent acts, omissions or willful misconduct of CONSULTANT arising out of or in
connection with CONSULTANT's performance of this AGREEMENT, including without
limitation the payment of attorneys' fees. Further, CONSULTANT shall defend at its own
expense, including attorneys' fees, RCTC, its officials, officers, employees, and agents in any legal
action based upon such negligent acts, omissions or willful misconduct.
6. Entire Agreement. This Agreement contains the entire Agreement of the parties with
respect to the subject matter hereof, and supersedes all prior negotiations, understandings or
agreements. This Agreement may only be modified by a writing signed by both parties.
7. Governing Law. This Agreement shall be governed by the laws of the State of
California. Venue shall be in Riverside County.
8. Time of Essence. Time is of the essence for each and every provision of this Agreement.
9. RCTC's Right to Employ Other Consultants. RCTC reserves right to employ other
consultants in connection with this Project.
10. Successors and Assigns. This Agreement shall be binding on the successors and
assigns of the parties, and shall not be assigned by CONSULTANT without the prior written
consent of RCTC.
11. Prohibited Interests.
A. Solicitation. CONSULTANT maintains and warrants that it has not
employed nor related any company or person, other than a bona fide employee working solely for
CONSULTANT, to solicit or secure this Agreement. Further, CONSULTANT warrants that it
has not paid nor has it agreed to pay any company or person, other than a bona fide employee
working solely for CONSULTANT, any fee, commission, percentage, brokerage fee, gift or other
consideration contingent upon or resulting from the award or making of this Agreement. For
breach or violation of this warranty, RCTC shall have the right to rescind this Agreement without
liability.
B. Conflict of Interest. For the term of this Agreement, no member, officer or
employee of RCTC, during the term of his or her service with RCTC, shall have any direct
interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.
12. Equal Opportunity Employment. CONSULTANT represents that it is an equal
opportunity employer and it shall not discriminate against any employee or applicant for
employment because of race, religion, color, national origin, ancestry, sex or age. Such
non-discrimination shall include, but not be limited to, all activities related to initial employment,
upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
CONSULTANT shall also comply with all relevant provisions of RCTC's Minority Business
Enterprise program, Affirmative Action Plan or other related Commission programs or guidelines
currently in effect or hereinafter enacted.
SECTION VI
SUBCONTRACTING
1 . CONSULTANT shall not subcontract any portion of the work required by this
Agreement, except as expressly stated herein, without prior written approval of RCTC.
2. Subcontracts, if any, shall contain a provision making them subject to all
provisions stipulated in this Agreement.
IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first
hereinabove written.
RIVERSIDE COUNTY CONSULTANT
TRANSPORTATION COMMISSION
By:
REVIEWED AND APPROVED BY: Interim Executive Director
By:
Bob Buster, RCTC Chair
RECOMMENDED FOR APPROVAL:
By:
Jack Reagan, Executive Director
REVIEWED FOR FISCAL IlVIPACT:
By:
Dean Martin, Chief Financial
Officer
EXHIBIT A
SCOPE OF SERVICES
1. Monitor the development of SCAG strategies protecting RCTC interests including
ensuring no impediments to the fulfillment of Measure A.
2. Attend SCAG meetings relative to development of the RTP with a full report to RCTC
staff relative to items discussed and actions steps contemplated or taken.
3. Ensure that conformity finds can be made on RTP and RTIP without compromising
Measure A programs and projects.
4. Interact with SCAQMD on behalf of RCTC to assure that planned strategies will result in
achievement of national ambient aire quality standards.
5. Protect Inland Empire interests related to the impacts of air quality policy on the
promotion of economic development including job creation.
Work with RCTC to create a web page using the WRCOG Western Riverside Information
Network(WRIN) for local agencies to access Congestion Management Program system
traffic data.
Prepare agenda items and make presentations to RCTC board and committees when
requested.
8. Perform other planning activities as requested by RCTC.
AGENDA ITEM #56
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
November 5, 1997
TO:
Budget and Finance Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Annual Review of Investment Policy
Attached is a copy of Resolution 97-14, the Commission's Investment Policy. Staff
is recommending no changes to the policy for the current year.
STAFF RECOMMENDATION:
That the Commission adopt the Investment Policy with no changes as Resolution No.
97-14.
000006
RESOLUTION NO. 97-14
RESOLUTION OF THE
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
ESTABLISHING INVESTMENT POLICY FOR COMMISSION FUNDS
WHEREAS, the Riverside County Transportation Commission by enacting this
resolution intends to provide a set of parameters to guide the Commission and those
responsible for Commission investment in the systematic and prudent investment of
Commission funds not immediately required for public projects or Commission
operations; and
WHEREAS, the Commission finds that the policies set forth in this resolution will
provide adequate control over the Commission's financial assets and investment
strategies, as well as adequate direction to Commission staff in implementing the
Commission's investment policy;
NOW, THEREFORE, BE IT RESOLVED by the Riverside County Transportation
Commission as follows:
1. The primary objective of this investment policy is: a) preservation of the
public's funds so that necessary public projects can be managed and constructed; b)
assurance of liquidity to meet daily cash flow needs; and, c) obtaining the maximum
investment yield consistent with a► and b).
2. Pursuant to the Commission's Administrative Code and prior direction, the
Executive Director ("Fiscal Officer") and his designee ("Chief Financial Officer"), are
hereby delegated the authority to implement the investment policy set forth herein.
3. Except for those funds necessary to assure maintenance of ongoing
Commission operations, Commission investments may include:
000007
United States Treasury Bonds
United States Treasury Notes
United States Treasury Bills
United States Backed Agency Notes
Bank Certificates of Deposit (With Collateral)
Bankers Acceptances (Banks Must be Rated A or Better)
Guaranteed Investment Contracts (With Collateral), If Rated the Greater
of A or the Commission's Then Current Senior Debt Rating
A -Rated Commercial Paper
Repurchase Agreements, But Not Reverse Repurchase Agreements
AA -Rated Corporate Bonds
AAA -Rated Money Market Mutual Funds Investing in US Treasury
Instruments
Riverside County Pooled Investment Fund
4. The list of permissible investments in Section 3 is intentionally more
limited than those set forth in California Government Code Sections 53601 and
53635.
5. Unless further restricted by State law, all investments hereunder shall be
limited to a maximum maturity date of five years from date of purchase.
6. Purchases of securities shall be done either directly by Commission staff,
or placed with one of the dealers authorized on the attached list by means of a bidding
process. For bond proceeds, any commissions paid must be consistent with Internal
Revenue Service arbitrage guidelines.
7. Brokers may be used where deemed appropriate by the Fiscal Officer, or
his designee. Fee arrangements for investment of bond proceeds must be consistent
with Internal Revenue Service arbitrage guidelines.
8. All transactions involving the sale or purchase of securities shall require
that payment be made when the security is delivered (commonly termed "delivery
versus payment" or DVP).
9. Securities shall be held in safekeeping by an independent third party
custodian.
000008
10. Excluded from this resolution are investments of employee deferred
compensation, retirement plan, and Section 401(a) funds.
11. The Fiscal Officer or designee shall report to the Commission quarterly on
the status of the Commission investments, and shall suggest such amendments to this
resolution as he or she from time to time deems necessary or prudent. Pursuant to
Government Code Section 53646, this policy shall be updated and reviewed annually
by the Commission.
ATTEST:
Adopted this 12th day of November, 1997.
Bob Buster, Chairman
Riverside County Transportation Commission
Naty Kopenhaver, Clerk of the Commission
000009
AGENDA ITEM #5C
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
November 5, 1997
TO:
Budget and Finance Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Single Signature Authority Report
For the six month period ending September 30, 1997, one contract was executed
under single signature authority granted to the Executive Director by the Commission.
The contract was executed with Public Financial Management to interimly provide
investment advisory services to the Commission. There was approximately $40,000
in unused capacity at September 30, 1997.
Financial Assessment
Project Cost
Source of Funds
Included in Fiscal Year Budget
Included in Program Budget
Approved Allocation
Budget Adjustment Required
Financial Impact Not Applicable
$10,000
Administration
Y
N/A
N/A
N
Year
Year Programmed
Year of Allocation
STAFF RECOMMENDATION:
That the Commission receive and file.
000010
AGENDA ITEM #5D
RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
November 5, 1997
TO:
Budget and Finance Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Investment Report for Quarter Ending September 30, 1997
Attached is the quarterly investment report as required by state law and Commission
policy. The County's Investment Report for the month ending September 30, 1997
is also attached for your review.
STAFF RECOMMENDATION:
That the Commission receive and file.
Attachments
00001.1
29-Ocf_97 Projected Statement of Cash Flows
10:40 AM Oct. 1997 thru Mar. 1998
OCT NOV DEC JAN FEB MAR
BEGINNING CASH BALANCE 67,273,767 $62,380,655 $57,887,705 $55,570,263 S59,801,341 $58,841,628
CASH RECEIPTS:
Sales Tax Revenue
Interest Income
Other Revenue
Total Cash Receipts
TOTAL AVAILABLE CASH
ASH DISBURSEMENTS:
S3,836,800 $5,115,700 S5,158,730 $3,950,000
55,266,600 55,175,500
278,121 245,450
224,550 674,100 234,000
, 30,000
650,000 $278,000 S2,712,000 52,185,522 $1,039,000 $1326,000
$4,764,921
55,639,150 $8,095,280 S6,809,622
56,539,600 56,731,500
S72,038,688 S68,019,805 $65,982,985 $62,379,885
566,340,941 565,573,128
Other Expenditures(includes G & A) 300,000 350,000 350,000 350,000 350,000
Highway Projects $600,000 832,000 545,000 820,000 620,000
FSP & SAFE 120,000 120,000 120,000
Rail Projects 1,078,000 120,000 120,000
846,000 1,135,000 338,000 338,000
Special Transportation Projects 250,000 250,000 250,000 250,000 250,000
Streets & Roads 1,493,283 1,991,030 2,007,778 1,537,340 2,049,761
Transit Projects 450,000 450,000
Regional Arterial (CV) 2,920,280 2,846,600 2,733,392 1,341,651 500,000
Commuter Assistance Projects 150,000 150,000 150,000 150,000 150,000
Property Management $8,000 $8,000 $8,000 $8,000 S8,000
TOTAL CASH DISBURSEMENTS $6,919,563
NET CASH AVAILABLE
$7,393,630
$65,119,125 $60,626,175
350,000
523,000
120,000
1,288,000
250,000
2,014,305
500,000
150,000
$17,500
$7,749,170 $4,914,991 S4,835,761 $5,212,805
$58,233,815 $57,464,894
$61,505,181 $60,360,324
Line Advances SO SO
Bond Proceeds SO SO $O SO $O SO
000 ,,000
Interest Expense SO SO O $5SO SO
Debt Repayment ($2.738.4701 (S2 738 470) (S2 663 552) (S2,663.552) (S2 663 552) $O
(52.663.671)
NET CASH FROM FINANCING (S2,738,470) (S2,738,470)
(S2,663,552) S2,336,448
(S2,663,552) (S2,663,671
ENDING CASH BALANCE S62,380,655 $57,887,705 S55,570,263 $59,801,341 S58,841,628
$57,696,653
0
OCash with County Treasurer: A copy of the Investment Portfolio Report for the County of Riverside Treasury prepared by
O Wayne Watts, County Treasurer is attached for review. (Note: Local transportation funds represent the funds held in trust). The
County's annualized investment return for the quarter was 5.16%.
Bank of America Day to day operating funds of the Commission are held in an interest bearing demand deposit account with Bank
of America. Funds are wire transferred from the County as needed, but no less than monthly.
First American Treasury Money market account provided by First Trust Bank used to hold funds in transition between the
Commission's various bond funds and to accumulate monies for the payment of semi-annual and annual debt service. Interest earnings
averaged approximately 5.12% for the quarter.
Financial Investors Trust U.S. Treasury Money Market Fund Triple AAA rated(by Standard & Poors and Moody's) money
market fund provided by Financial Guarantee Insurance Corporation. The fund invests in short term U.S. guaranteed obligations. The
account manager for the Commission funds is Tom Courbat, former Finance Director for the County of Riverside. The rate of interest
on the fund varies daily, but the effective 7-day yield for week ending September 26, 1997 was 5.33%.
Milestone Treasury Obligation Fund Money market account provided by Milestone Capital which invests in treasury
obligations. The fund is rated AAA by both Moody's and Standard & Poors, and is reviewed weekly by both rating agencies. Rate of
return for week ending September 30, 1997 was 5.62%.
MBIA Investment Agreement: The Commission's debt reserve funds for the 1993 Series A Sales Tax Revenue Bonds are held by
MBIA, a AAA rated(by both Standard & Poors and Moodys) bond insurance company. The investment agreement earns 6.87% and
matures January 1, 2000, and pays an interest rate of 6.87%. Collateralization and downgrade provisions are consistent with AMBAC.
FNMA Medium Term Note: Debt reserve funds for the 1991 Series A bonds have been placed in an agency note backed by the
U.S. government. The agency note matures December 8, 1997 and pays interest semi-annually at a rate of 6.45%.
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Riverside County Transportation Commission
Investment Portfolio Report
O Period Ending September 30, 1997
a
d
Q
Cash with County Treasurer
Bank of America
Operating Account $4,394,891.60
Imprest Account $10,328.36
Special Events Account $1,593.12
Operating Pooled Bond Project Funds Reserved Funds Held
Fundy Funds Funds For Debt in Trust
Total
$46,580,360.00 $10,763,795.27 $57,344,155.27
Total Bank of America Operating $4,406,813.08 $4,406,813.08
Milestone Funds
$3,300,480.91 $3,300,480.91
First American Treasury $16,917,089.00 $9,152,550.77 $26,069,639.77
U.S. Treas Bills **
$31,497,879.34 $31,497,879.34
MBIA Investment Agreement $13,002,612.00 $13,002,612.00
Federal National Mortgage Association
Medium Term Note due 12/8/97 $7,978,717.19 $7,978,717.19
Financial Investors Trust (FIT) $10,573,989.44 $10,573,989.44
preprint/dalagendaeAvstrepep.
" $31,497,879.34 has been used to pay off Commercial Paper Notes.
$4,406,813.08 $57,154,349.44 $20,217,569.91 $61,631,759.30 $10,763,795.27 $154,174,287.00
OFFICE OF THE TREASURER -TAX COLLECTOR
COUNTY OF RIVERSIDE
MONTHLY DISCLOSURE REPORT
ON INVESTMENT PORTFOLIO
September 30, 1997
R. WAYNE WATTS
TREASURER -TAX COLLECTOR
0000 .
TABLE OF CONTENTS
Page
1. Portfolio Composition, Risk Ranking, Market Value 1
2. Structured Notes 2
3. Bank Custodian 2
4. Liquidity Position of Portfolio 2, 3
5. Liquidity Structure of the Portfolio 3
6. Cash Flow Summary for the Next Twelve Months 4
7. Earnings Performance of the Portfolio 5
8. Specific Portfolio Practices Identified 6
9. Appendix 1: Structured Notes in the Portfolio as of September 30, 1997
10. Appendix 2: GAASB Risk Rankings as of, September 30, 1997
11. Appendix 3: Detailed List of Portfolio Holdings as of September 30, 1997
0 0 0 a 1'7
COUNTY OF RIVERSIDE
OFFICE OF THE TREASURER -TAX COLLECTOR
Disclosure Report on Pooled Fund Investment Portfolio
September 30, 1997
Purpose: The following report will be provided monthly by the County Treasurer to the
members of the Board of Supervisors, County Executive Officer, County Auditor -
Controller, County Counsel, County Superintendent of Schools, members of the Investment
Oversight Committee, and members of the public interested in the information.
The report considers three essential areas involving the Treasurer's management of the
portfolio; (1) the preservation of investment principal, the cost (i.e., book value)
vs. the current market value of the securities in the portfolio, (2) the liquidity
position of the portfolio; and (3) the current yield on the portfolio as of the report
date.
Portfolio: The following is the composition of the portfolio ranked in accordance with
the perceived market risk of the securities within the portfolio. Also displayed is the
book vs. the current market value of the securities in the portfolio as reported by Fund
Services Associates Inc.
Risk
TYPE
COST
MARKET
1.0
U. S. Treasury Bills
4,870,451
4,898,036
0.3*
1.0
U. S. Treasury Notes
356,242,842
356,534,655
24.3%
1.1
Federal Agency Securities
418,549,517
422,716,625
28.5%
1.1
Repurchase Agreements (Gout Coll)
118,400,000
118,400,000
8.1*
1.1
Money Market Fund (Gout Coll)5
6,000,000
6,000,000
0.4%
1.1
Collateralized Cert of Deposit
5,000,000
5,000,000
0.3%
1.2
Municipal Notes (Co Teeter Notes)
88,696,507
88,696,507
6.0*
1.2
Commercial Paper (A-1/P-1)
361,422,860
362,350,110
24.7*
1.3
Bankers Acceptances
106,897,566
107,681,889
7.4%
1.4
Medium Term Notes (US Corp)
0
0
0.0%
2.0
Reverse Repurchase Agreements
0
0
0.0*
Totals
1,466,079,743
1,472,277,822
100.00%
Paper Loss/Gain
6,198,079
0.4%
Grand Total
1,466,079,743
Footnotes:
Generally, the level of risk takes into account two major components; the default or credit
risk and the market risk associated with the security's exposure to changes in short-term
interest rates. Risk rankings have been assigned with 1.0 being the lowest level of risk and
2.0 being the highest. U.S. and Federal Agency Securities directly backed by the United
States Treasury are considered the safest. Next in order of safety are those Federal Agency
securities that have an implied guarantee of the United States Treasury. The third category
are those securities that have some form of government collateral backing (i.e., Repurchase
Agreements, Money Market Funds, and Collateralized Certificates of Deposit). The fourth are
those that have local government collateral backing (i.e., Riverside County's Teeter Notes).
The fifth category constitutes an evaluation of the credit worthiness, capitalization, and the
time duration of the investment in U. S. Corporate securities. The sixth category reflects
the risks associated with the County having loaned securities to a brokerage firm in meeting
temporary cash flow needs by way of Reverse -Repurchase Agreements and the fact that the County
could be subject to margin calls should the collateral value fall below its loaned market
value. Margin calls can affect the liquidity position of the Treasury in its ability to meet
future expenditure requirements.
000018
While the above table may denote a current market value loss (i.e., a paper loss)on the
portfolio, nonetheless, it is the Treasurer's policy to avoid actual losses in
investment principal by holding securities to their maturity. The paper gain for August
31, 1997 was $8,035,439 whereas the reported paper gain for September 30, 1997 is
$6,198,079. The liquidity position of the portfolio is such that there is no
contemplated need to sell securities prior to their maturity.
Structured Notes (aka Derivatives): The table indicates $418,549,517 in Federal Agency
Securities. Within this amount are two Federal Home Loan Bank bonds, classified as
"derivatives", totaling $15,000,000 that carry an inverse -floating interest rate
equation that resets quarterly or semi-annually. Both securities were purchased in
October and November, 1993 and mature November loth and December 16, 1998 respectively.
The County Treasurer has received the March 28, 1995 Audit Report on Orange County
issued by the California State Auditor in which there is an expanded definition as to
what constitutes derivatives. Page 18 of this report states that "Derivative securities
generally are described as financial instruments whose value is based on, or derived
from, some underlying asset, reference rate, or index." The audit report further
defined derivatives as being any inverse floater, floating or variable rate security,
step-up notes or range notes that have a structured formula in deriving interest income.
Accordingly, the County Treasury did hold in the September 30th portfolio the following
structured notes, (see Appendix 1).
Bank Custodian/Security Lending: As of March 27, 1995, the Bank of New York was hired
to be the County's custodial bank for that portion of the portfolio formerly serviced
by Swiss Bank. Swiss Bank had served as the County's security clearance agent from July
13, 1994 to December 13, 1994, with the understanding that the County would participate
in a security lending agreement as part of our banking relationship. Since The County
Treasurer no longer believes this contractual arrangement to be in the best interest
of the County, the contract was terminated on December 13, 1994 and the securities
switched back to The Bank of New York. The County Treasurer has no intention of again
entering into a security lending agreement due to risk, credit -rating concerns, and
changes in state law.
Liquidity Position: The Treasurer's investment policy guidelines dated December 1, 1996,
established the following liquidity target: That 50% of the securities in the portfolio
have a maturity less than one year while the remaining 50% of the securities have a
maturity of two to three years from the current calendar date. The Treasurer's policy
statement has also limited future maturities to a maximum of three years.
Should they exist, the following factors can adversely affect the liquidity position of
the Treasury in meeting daily expenditure requirements: 1. The Treasury's susceptibility
to margin calls on reverse -repurchase agreements. 2. The Treasury serving as a
depository for governmental entities outside the County. 3. The Treasury serving as a
depository for incorporated cities within the County. 4. The Treasury having leveraged
the portfolio by buying securities from taxable tax and revenue anticipation note
proceeds intended solely to enhance portfolio yield. None of these factors are present
in the Treasurer -Tax Collector's portfolio. The Treasury is not susceptible to margi.
calls There are no reverse -repurchase agreements The Treasury does not solicit funds
nor act as a depository for other governmental entities outside the County. The
Treasury does not act as a depository for the incorporated cities within the County.
The County has never entered into a Taxable TRANs note borrowing whereby the portfolio
is leveraged Nor does the County Treasurer deposit funds for investment with any other
county treasurer.
An analysis of the actual cash receipts and expenditures for calendar years 1992, 1993,
1994, 1995 and 1996 indicate that there are sufficient revenues generated from the
December and April property tax collections together with monies received monthly from
the State and Federal Governments to meet all the expenditure requirements for the
calendar year without having to require that securities be sold prior to their maturity.
Therefore, it is intended that the property tax receipts and revenues coming from the
State and Federal Government be invested in short-term securities with maturities
ranging anywhere from 1 to 180 days. Even at its' lowest point, the Treasury has grown
in size during each of the past five calendar years. On November 10, 1992 the
-2-
000019
securities in the portfolio totaled $911,496,631, on November 16, 1993 the portfolio
totaled $966,310,212, on November 21, 1994 the portfolio totaled $973,007,611, on
November 22, 1995 the portfolio totaled $1,103,921,221 and on Ocbtober 24, 1996 the
portfolio totaled $1,027,999,515. It has been determined that the liquidity position
of the 'Treasury is sustainable if the portfolio contains 30 to 50% in short-term
securities at all times. The present position of securities maturing within a year is
69.37%. The following schedule together with the "Summary Cash Flow Statement"
demonstrates the Treasurer's ability to meet projected cash -flow requirements in the
aggregate for the next twelve months.
As of September 30, 1997 the liquidity position of the portfolio was:
MATURITIES LESS THAN 1 YEAR
1,017,004,507
69.37%
MATURITIES 1 TO 2 YEARS
215,315,279
14.69%
MATURITIES 2 TO 3 YEARS
145,063,450
9.89%
MATURITIES 3 TO 4 YEARS
0
0.00%
MATURITIES 4 TO 5 YEARS
88,696,507
6.05%
MATURITIES GREATER THAN 5 YEARS
0
0%
WEIGHTED AVG MAT (349 DAYS) TOTAL
1,466,079,743
100.00%
Footnote: The Treasurer's Investment Guidelines dated December 1, 1996 require that future
maturities be limited to a maximum of three years. California law limits maturities within
the portfolio to a maximum of five years unless express approval has been granted by the.
Board of Supervisors to exceed the five year limitation. The Treasurer purchased the County's
Teeter Notes after having secured the approval of the Board of Supervisors (i.e..$88,696,507)
-3-
000020
SUMMARY CASH FLOW STATEMENT
OCTOBER 1997 THROUGH SEPTMBER 1998
OOCTOBER BEGINNING CHECKING ACCOUNT BAL.
I
$20.2
OCTOBER ESTIMATED REVENUE
$258.8
i
PAYMENT OF SCHOOL TRANS
($3.4)
OCTOBER ESTIMATED WARRANTS
I
($273.8)
OCTOBER MATURING INVESTMENTS
1
$398.1
'TOTAL
r
$399.9
! $399.9
NOVEMBER ESTIMATED REVENUE
$286.41
NOVEMBER ESTIMATED WARRANTS
($310.2)
NOVEMBER MATURING INVESTMENTS
$187.71
TOTAL
$163.9I
$563.8
DECEMBER ESTIMATED REVENUE
$651.4
!
DECEMBER ESTIMATED WARRANTS
1
($269.9)
DECEMBER MATURING INVESTMENTS
1
$111.91
TOTAL
$493.41
$1,057.2
JANUARY ESTIMATED REVENUE
$278.91
JANUARY ESTIMATED WARRANTS
i
($481.5)
JANUARY MATURING INVESTMENTS
j
$10.01
iTOTAL
($192.6)
$864.6
FEBRUARY ESTIMATED REVENUE
$299.8
FEBRUARY PLEDGE FOR SCH TRANS
($23.991
FEBRUARY ESTIMATED WARRANTS
I
($309.9
FEBRUARY MATURING INVESTMENTS
I
$34,8
TOTAL
$0.8
$865.4
MARCH ESTIMATED REVENUE
i
$336.8
MARCH ESTIMATED WARRANTS
1
($287.6
MARCH MATURING INVESTMENTS
I
$53.1
TOTAL
$102.3
$967.7
APRIL ESTIMATED REVENUE
1
$599.91
APRIL ESTIMATED WARRANTS
($370.1�
APRIL MATURING INVESTMENTS
$11.0
TOTAL
$240.81
$1,208.5
MAY ESTIMATED REVENUE
!
$231.1
1
MAY PLEDGE FOR SCH TRANS
($26.7)
MAY ESTIMATED WARRANTS
($462.3)
PAYMENT OF SCHOOL TRANS PLEDGE
$0.0
MAY MATURING INVESTMENTS
$7.91
TOTAL
($250.0)
$958.5
JUNE ESTIMATED REVENUE
$287.6
JUNE ESTIMATED WARRANTS
($311.2)
JUNE MATURING INVESTMENTS
;
$0.0'
JUNE PLEDGE FOR SCH TRANS
$0.0
PAY BACK OF COUNTY TRANS
!
($209.0)
PAY BACK OF SCHOOL TANS
($9.4)
TOTAL
($242.0)
$716.5
JULY ESTIMATED REVENUE
$229.81
JULY ESTIMATED WARRANTS
($313.5)
JULY MATURING INVESTMENTS
$10.01
97/98 COUNTY TANS ISSUE
$0.01
97/98 SCHOOL TANS ISSUE
$0.0 1
PAY BACK OF SCHOOL TANS 07-07-98
($9.5)
TOTAL
($83.2)
$633.3
AUGUST ESTIMATED REVENUE
!
$295.51
AUGUST ESTIMATED WARRANTS
($263.2)
AUGUST MATURING INVESTMENTS
$10.01
TOTAL
!
$42.31
$675.6
SEPTEMBER ESTIMATED REVENUE
$225.51
SEPTEMBER ESTIMATED WARRANTS
($269.1
SEPTEMBER MATURING INVESTMENTS
1
$182.61
TOTAL
!
$139.01
$814.6
-4-
000021.
Earnings Performance of the Portfolio
The average weighted yield of the pooled fund portfolio as of the last business day of the month
during calendar years 1994, 1995, 1996, and 1997 was:
1994
1995
1996 I 1997
JANUARY
4.02
5.26
5.09 I 5.31
FEBRUARY
4.20
5.28
5.03 5.35
MARCH •
4.42
5.40
5.00
5.47
APRIL
4.35
5.48
5.06
5.44
MAY
4.49
5.47
5.04
5.47
JUNE
4.68
5.35
5.02
5.48
JULY
4.91
5.30
5.15
5.53
AUGUST
4.93
5.26
5.29
5.55
SEPTEMBER
4.95
5.25
5.30
5.58
OCTOBER
5.01
5.23
5.23
NOVEMBER
5.08
5.23
5.23
DECEMBER
5.43
5.24
5.33
AVERAGE YTD:
4.71
5.31
5.15
-5-
000022
Specific Portfolio Practices: Responses to questions pertain to the activities in the
portfolio that occurred during the report month.
Yes NoQuestions:
V/
1. Did the Treasurer contract or utilize the services of any outside,
private investment manager?
2. Did the Treasurer contract or utilize the services of any investment
advisor? (Yes to compile various portfolio reports and compliance
audit).
3. Are there any investment agreement contracts outstanding affecting the
portfolio?
4. Are any securities held in bank custody subject to a bank "Security
Lending Agreement"?
5. Are any securities on loan to a brokerage firm as a result of reverse -
repurchase agreements made by the Treasurer?
6. Is the Treasury .susceptible to possible margin calls on loaned
securities?
7. Did the Treasurer sell any securities prior to maturity in order to
meet cash flow needs?
8. Did the Treasurer sell any security at a principal loss?
9. Does the Treasury hold any security that carries an inverse floating
interest equation (i.e., a derivative)?
10. Did the Treasurer buy any CMO's (i.e., collateralized mortgage
obligation)?
11. Did the Treasurer buy any shares in a mutual bond fund where the
underlying value of the securities in the portfolio are subject to
daily market value adjustments?
12. Did the Treasurer enter into any "covered call" or "put option
contract"?
13. Did the Treasury establish any new account and/or accept deposits from
any governmental entity not now a participant of the Treasury
investment pool?
14. Has the County entered into any taxable TRANs for the purpose of
further enhancing portfolio yield?
Under penalty of perjury, I certify that the above information is true and correct as
of the report date.
eel /15 /
R. Wayne Wat s Date
Treasurer-T= Collector
-6-
000023
%90'1. £OWSW£0L LOS'969'£01.
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3GISH3A121 40 JUN1103
APPENDIX 2
GAASB RISK RANKINGS
TREASURER'S POOLED FUND INVESTMENT PORTFOLIO
AS OF SEPTEMBER 30,1997
TYPE
CATEGORY #1 CATEGORY #2 CATEGORY #3
OFFICE CASH 7,679
REVOLVING FUND 1,431,926
CHECKING ACCOUNTS 68,810,538
U.S. TREASURY BILLS 4,870,451
U.S. TREASURY NOTES 356,242,842
FEDERAL AGENCY SECURITIES 418,549,517
REPURCHASE AGREEMENTS (GOVT COLL) 118,400,000
MONEY MARKET FUND (GOVT COLL) 6,000,000
COLLATERALIZED CERT OF DEPOSIT 5,900,000
r.
MUNICIPAL NOTES (CO TEETER NOTES) 88,696,507
COMMERCIAL PAPER (A-1/P-1) 361,422,860
BANKERS ACCEPTANCES 106,897,566
MEDIUM TERM NOTES (US CORP) 0
TOTALS 1,455,087,422 70,242,465 11,000,000
GRAND TOTAL 1,536,329,886
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AGENDA ITEM #5E
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
November 5, 1997
TO:
Budget and Finance Committee
FROM:
William Hughes, Measure A Project Manager
Louis Martin, Project Controls Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
Monthly Cost and Schedule Reports
The attached material depicts the current costs and schedule status of contracts
reported by routes, commitments, and cooperative agreements executed by the
Commission. For each contract and agreement, the report lists the authorized value
approved by the Commission, percentage of contract amount expended to date, and
the project expenditures by route with status for the month ending September
30,1997.
Detailed supporting material for all schedules, contracts and cooperative agreements
is available from Bechtel staff.
STAFF RECOMMENDATION:
That the Commission receive and file.
Attachments
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AGENDA ITEM #6A
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
November 5,1997
TO:
Budget and Finance Committee
FROM:
Marilyn Williams, Program Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
FY97/98 Mobile Source Air Pollution Reduction Review Committee
(MSRC) Student Education Project Award
In January 1997 the Mobile Source Air Pollution Reduction Review Committee
(MSRC) issued a Program Opportunity Notice (PON) to solicit pre -proposals in several
transportation control measure categories including student education projects.
Commission staff, in partnership with San Bernardino Associated Governments
(SANBAG), submitted a pre -proposal to expand the Commuter Exchanges' Education
on the Road outreach to western Riverside County elementary schools and develop
a sister Education on the Road project for implementation in San Bernardino County.
As a result of receiving 35 pre -proposals, the MSRC issue a Request for Proposals
(RFP) in May 1997 for student education projects in four sub -categories, one being
"mobile classroom projects". Commission staff refined it's original PON pre -proposal
and submitted a formal proposal to the MSRC under their FY97/98 Work Program
effort.
Ranked number four of 15 formal proposals, the RCTC/SANBAG joint proposal
(Exhibit A) was approved for funding by the MSRC Board in August 1997 and the
South Coast Air Quality Management District Board in October 1997. As submitted,
the project funds 15 additional Education on the Road school site visits in western
Riverside County, and the development of an Education on the Road unit for San
Bernardino County to be implemented at 15 school sites. Five school districts
submitted Letters of Commitment to participate in the project including Moreno Valley
Unified, Riverside Unified, Redlands Unified, Upland Unified and San Bernardino
County Superintendent of Schools. Approximately 4,200 third and fourth grade
students are estimated to participate in the project.
The objective of Education on the Road is to educate students in an imaginative and
interactive way about the benefits of ridesharing in their lives today and in the future.
The mobile transportation field trip allows teaches to supplement their environmental
awareness curriculum focusing on transportation and air quality topics. Students
learn how they and their families can make a difference through their transportation
choices such as carpooling, vanpooling, riding the bus, walking, bicycling, etc.
Through a customized take-home Education of the Road newsletter, students can
share what they have learned with their parents as a home -end marketing tool that
reinforces classroom instruction.
000037
The Education on the Road proposal requested MSRC funding in the amount of
$32,870 in support of the total project cost of $66,295. Project co -funding of
$33,425 includes $5,000/cash and $4,151 /in -kind contributions from RCTC,
$6,000/cash and $3,327/in-kind contributions from SANBAG and $14,947/in-kind
contributions from participating school districts. RCTC's $5,000 contribution is
proposed to be funded by Measure A as part of RCTC's approved FY97/98 Commuter
Assistance Program budget allocated for special project development.
Staff further seeks Commission approval to enter into all agreements as may be
necessary to fund and implement the MSRC approved Education on the Road project
including with the South Coast Air Quality Management District (SCAQMD), SANBAG
and RCTC's consultant staff, Inland Transportation Services (ITS). ITS total project
costs shall not exceed $32,870 in labor and expenses.
Financial Assessment
Project Cost
$66,295 (net cost to RCTC - $38,870)
Source of Funds
MSRC, Measure A, SANBAG, School Districts (see text)
STAFF RECOMMENDATION:
That the Commission: 1) Approve the joint RCTC/SANBAG Education of the Road
project as submitted to and approved by the MSRC under its FY97/98 Work Program;
2) authorized the RCTC Chairperson, pursuant to legal counsel review, to enter into
all agreements necessary to implement the project including the SCAQMD (on behalf
of the MSRC), SANBAG and ITS; 3) direct staff to incorporate the project scope of
services in RCTC's FY 97/98 ITS consultant services contract in an amount not to
exceed $32,870 in labor and expenses; and, 4) authorize the expenditure of up to
$5,000 from Measure A funds approved for special project development under
RCTC's FY97/98 Commuter Assistance Program budget.
000038
Ms Mildred Brown
Purchasing Manager
South Coast Air Quality Management District
21865 E. Copley Drive
Diamond Bar, CA 91765
Subject of Proposal:
RFP#:
Dear Ms. Brown:
Student Education Project
Education On The Road
9697-50
EXHIBIT "A"
Riverside County Transportation Commission and San Bernardino Associated
Governments are jointly submitting this proposal to the Mobile Source Air Pollution
Reduction Review Committee for a Student Education Project entitled Education On The
Road.
Marilyn A. Williams of Riverside County Transportation Commission has been designated
as the contact person for this project. Please contact her regarding any contractual or
technical matters. Her telephone number is (909) 787-7141 and her office fax number is
(909) 787-7920. She can be reached at the Riverside County Transportation
Commission's offices, located at 3560 University Avenue, Suite 100, Riverside, CA
92501. Please also feel fee to contact me at (909) 884-8276.
Letters from both Riverside County Transportation Commission and San Bernardino
Associated Governments, signifying our commitment and support to the project and the
amount of our co -funding contributions to Education On The Road have been provided as
an attachment.
On behalf of Riverside County Transportation Commission and San Bernardino Associated
Governments, we thank you for your consideration of this proposal. We look forward to
this partnership opportunity with the Mobile Source Air Pollution Reduction Review
Committee to implement a program which emphasizes the value and importance of trip
reduction strategies to enhance the quality of our life today and tomorrow.
/71, t2 'Lk F-1:1
Sincerely,
Michelle M. Kirkhoff
Air Quality/Mobility Program Manager
San Bernardino Associated Governments
ED BROUGHTT TO YOU BYDTHE RIVERSIDE COUNTY TRANSPORTATION COMMISSION'S COMMUTER ASSISTANCE PROGRAM 000039
PROPOSAL SUMMARY SHEET
Proposal Contact Person:
Marilyn A. Williams
Proposing Company:
Riverside County Transportation Commission
San Bernardino Associated Govenunents
Proposer's Address:
Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, CA 92501
San Bernardino Associated Governments
472 N. Arrowhead Avenue
San Bernardino, CA 92401
Proposer's Phone and FAX:
Riverside County Transportation Commission
Telephone (909) 787-7141
Facsimile (909) 787-7920
San Bernardino Associated Governments
Telephone (909) 884-8276
Facsimile (909) 885-4407
AB 2766 Discretionary Funding Request: $32,870.00
Amount of Total Co -Funding:
Cash $11,000.00
In-ICind $22.425.29
TOTAL $33,425.29
Names of Co-Funders and Amount Co -Funded:
Cash
Riverside County Transportation Commission $ 5,000.00
San Bernardino Associated Govenunents $ 6.000.00
TOTAL $11,000.00
In Kind
San Bernardino Associated Govenunents $ 3,326.70
Riverside County Transportation Commission $ 4,151.39
School Districts Contribution $14.947.20
TOTAL $22,425.29
In the space below, please provide a brief project overview:
Riverside County Transportation Commission (ROTC) and San Bernardino Associated Governments
(SANBAG) propose to partner together for this proposal for the total project cost of $66,295.29 to implement a
student education project called Education On The Road in San Bernardino County and to expand
implementation in western Riverside County for a total of 30 schools in the Inland Empire.
Education On The Road is a project which has been a year in the making. Initially developed by RCTC for the
elementary school student population in western Riverside County, the program imaginatively presents
solutions to our regional air quality and traffic congestion problems.
Our agency discovered this RFP opportunity as a result of notification through the
existing AB 2766 mailing list.
000040
1
SECTION
TABLE OF CONTENTS
PAGE
Project Scope 3
Description of Education On The Road 3
Objectives 3
Goals 4
Participants 4
Benefits 5
Statement of Work 10
Schedule of Deliverables 12
Project Reporting 14
Program Schedule 15
Project Organization 16
Conflict of Interest 16
Project Cost 17
Co-Funding/Revenue Schedule and
Rate Schedule and Hours Per Phase 18
Certificate of Insurance 19
Business Management Questionnaire 19
DVBE/MBE/WBE STATUS 19
ATTACHMENTS
Letters of Commitment
Riverside County Transportation Commission
San Bernardino Associated Governments
Letters of Commitment
Moreno Valley Unified School District
Riverside Unified School District
Redlands Unified School District
San Bernardino County Superintendent of Schools
Upland Unified School District
Marketing Materials
Education On The Road Brochure
Education On The Road Bookmark
Parent -Student Take Home Newsletter
Transportation Bar Graph
Transportation Word Search
Coloring Activity Sheet
Curriculum Kit
Project Organization Chart
Statement of Qualifications
Marilyn A. Williams
Michelle M. Kirkhoff
William C. McCaughey
Barbara A.Bray
DVBE/MBE/WBE Policies/Goals
Student Submissions from Education On The Road
Essays
Artwork
2
0
004.
PROJECT SCOPE
Description of Education On The Road
Riverside County Transportation Commission (RCTC) and San Bernardino Associated
Governments (SANBAG) propose to partner together for this proposal in the total project cost
of $66,295.29 to implement a student education project called Education On The Road in San
Bernardino County and to expand implementation in western Riverside County for a total of 30
school site visits in the Inland Empire.
Education On The Road is a project which has been a year in the making. Initially developed
by RCTC for the elementary school student population in western Riverside County, the
program imaginatively presents solutions to our regional air quality and traffic congestion
problems by introducing the concept of ridesharing.
This proposal is designed to expand school site visits in western Riverside County and utilize
the strides made by RCM with the Education On The Road Program to develop and implement
a similar program for San Bernardino County students as a SANBAG Commuter Assistance
Program. Pending the success of a San Bernardino County Education On The Road, San
Bernardino Associated Governments may seek to incorporate the program as a continuing
component of its Commuter Assistance Program.
Riverside County Transportation Commission and San Bernardino Associated Governments
recognize that Mobile Source Air Pollution Reduction Review Committee (MSRC)/AB 2766
funding of this proposal would make possible an excellent test of the Education On The Road
project for San Bernardino County, an opportunity which otherwise would not be available.
Objectives
The objective of the Education On The Road presentation is to impart information about
ridesharing to students in an entertaining and informative format so that they can recognize
modes they are already using in their everyday lives, i.e. school bus, walking, bicycling,
vanpooling to a daycare center and carpooling with the family.
Also, the students can use the information from the Education On The Road presentation to
make a choice to rideshare for their own future. Students make the realization that ridesharing
has positive benefits and can even eradicate some of the negative effects of commuters who
drive alone.
The Education On the Road program takes full advantage of the fact that students want to be
environmentally responsible and are motivated to incorporate their academic instruction into
their everyday lives. As transportation is such an integral part of all of our lives, Education On
The Road educates students about ways they can make an immediate and long term impact on
their environment.
The second objective of the Education On The Road presentation is to inspire the students to
encourage their parents to rideshare whenever possible.
Finally, presenting the Education On The Road program to segments of the teaching faculty
will ensure the opportunity of distributing information about ridesharing incentives who will
want to model positive behavior for their students. Teachers who begin new ridesharing
arrangements could be eligible for the RCTC Advantage Rideshare/SANBAG Option
Rideshare benefit of the three-month $2 a day incentive or CLUB RIDE, which provides
ongoing benefits to ridesharers who reside in western Riverside County.
000042
3
Goals
The goal of this Education On The Road presentation is to visit 30 schools in the Inland
Empire.
The Education On The Road presentation is designed to deliver a maximum learning experience
by using a classroom by classroom approach to maintain an intimate atmosphere. Education On
The Road is proposed to reach 15 schools in both western Riverside County and San
Bernardino County for a total of 30 school visits with a minimum of four classes per school at
an estimate of 35 students per class. As a result of this proposed goal, it is projected that a
minimum of 4,200 students in the Inland Empire will benefit from the Education On The Road
experience.
Participants
Co -Funding Participants
Riverside County Transportation Commission and San Bernardino Associated Governments
are jointly submitting this proposal with in -kind donations and cash funding to augment a
successful application to the Mobile Source Air Pollution Reduction Review Committee.
School District Participants
The four school districts will be considered as participants in this project and each school will
be donating a combined total in -kind hours of faculty time of 480 hours. The school districts
will conduct curriculum activities prior to the Commuter Exchange visit, attend the
presentation, conduct additional curriculum activities after the Commuter Exchange visit and
complete an evaluation of the presentation. Other than their in -kind contribution of faculty
time, there will be no charge to the school districts to participate in Education On The Road.
Education On The Road Primary Participants
This Education On The Road presentation is designed for elementary school students, grades
third and fourth. The advantage of targeting these grades is that this age group has some
experience with transportation and is starting to take an active role in arranging their own
transportation for their social activities. Education On The Road seeks to educate students
about the collective participation of commuters in increasing traffic congestion and contributing
to poor air quality and encourages them to think about alternatives to driving alone. Targeting
the Education On The Road presentation to this age group also delivers the message of
ridesharing before they reach middle school where peer pressure is greater, and teaching
influences might be lessened.
The Education On The Road presentation is focused on third and fourth grade levels as they
are old enough to understand the idea that ridesharing is a positive and valuable behavior and
they are also young enough that their enthusiasm may cause them to consider ridesharing for
themselves in the future.
According to Jean Piaget, a Swiss developmental psychologist who has had a profound impact
on modern education psychology, the moral development of children in the third and fourth
grades is centered between "good" or "bad" and this is the age when they are most receptive to
positive messages about the larger world in which they are beginning to interact. Piaget's
theory, recounted in Educational Psychology by Robert R.-Reilly and Ernest L. Lewis
(Macmillan Publishing Company, New York, 1983), states that children in the fifth grade and
beyond are influenced more by what their peers may think and say even more than the rules
that have been set out for them by parents, school and society. This theory may cause fifth
graders and older students to somewhat discount public service "messages" whereas third and
fourth graders are at the age where the Education On The Road message will be strongly
embraced.
4
00004,3
Education On The Road Secondary Participants
Another advantage to the Education On The Road presentation is that students will have the
opportunity to discuss with their parents the information they learned about ridesharing and
may be able to persuade them to Rdeshare, citing positive examples of other parents who
Rdeshare to work. Plus, parents will receive information about the three-month $2 a day
incentive available to new ridesharers.
Additionally, the faculty will receive information about ridesharing modes, commute options
and the incentive programs to encourage their commitment to ridesharing as a positive role
model to their students.
Benefits
Joint Partnership of _ _
Riverside County Transportation Commission
and San Bernardino Associated Governments
In 1993, the San Bernardino Associated Governments replicated the Riverside County
Transportation Commission's Advantage Rideshare project for San Bernardino Associated
Governments, renaming it Option Rideshare. Through a partnership with RCTC, SANBAG
was able to take a successful project and implement it in San Bernardino County just a few
months into the project year. In 1996, SANBAG and RCTC were honored for the success of
their partnership by the Environmental Protection Agency with its Way To Go! award, one of
only eight awards given nationwide.
RCTC and SANBAG also developed the Inland Empire Clean Fuels Corridor featuring electric.
charging stations and natural gas sites for consumers who purchase alternative fueled vehicles.
RCTC and SANBAG have also initiated work on three projects funded by Senate Bill 836 to
reduce traffic congestion and improve air quality in the Inland Empire, entitled Extended
Employer Services Outreach Program, I-10 Commute Reduction Program and the State Route
60 Corridor Campaign.
With this AB 2766 proposal, RCTC and SANBAG seek to
promote understanding of the transportation issues of the Inland
together, take responsibility to resolve these issues.
Joint Partnership of Riverside County Transportation
and San Bernardino Associated Governments
with Local School Districts
Several school districts in both western Riverside County and
indicated that they are interested in participating in Education On
Riverside County
Moreno Valley Unified School District
Riverside Unified School District
continue their partnership to
Empire region and in working
Commission
San Bernardino County have
The Road, including:
San Bernardino County
Redlands Unified School District (Redlands, Mentone and Highland)
San Bernardino County Superintendent of Schools (all of San Bernardino County)
Upland Unified School District
The partnership opportunities proposed in this application will include the participation of
individual schools whose students attend the Education On The Road presentation. Teachers
receive an extensive Curriculum Kit to implement in their classrooms prior to the Education On
The Road visit to more fully prepare their students for the visit. Activities center around
5
000.044
supplemental reading materials, videos or music selections, essays, science experiments and
the opportunity to interact with air quality, transportation and transit officials by sending in
requests for information.
Teachers can also conduct follow-up activities to reinforce the messages learned from the
Education On The Road experience.
Additionally, teachers will always have the opportunity to evaluate each presentation to further
refine the program content and delivery.
Teachers and administrators are strongly encouraged to incorporate the Education On The Road
subject matter into their regular curriculum. While there is health, science and environmental
course work for each of the grades, the Education On The Road presentation provides very
specific information on ridesharing, such as the terms used in ridesharing, up to the minute
information on alternative fueled vehicles, information on regional air quality and traffic
congestion issues, trends in ridesharing and a description of the incentives available to
ridesharers and to the community who derive benefit from these ridesharers.
Emissions
While the Education On The Road program does not result in immediate emission reductions as
no trip reduction strategies are implemented as a result of the proposal, the benefits are to be
considered more long term, both on the level of the student and on the secondary level of the
teacher and the parents of the students. Education On The Road encourages students to
persuade their parents to rideshare and reinforcement is provided to the parents via the
Education On The Road parent -student take home newsletter which provides information about
the established RCM Advantage Rideshare/SANBAG Option Rideshare, incentive projects
which provide a three-month $2 day incentive for new ridesharers and CLUB RIDE for
continuing ridesharers.
Public Awareness
It is always important for taxpayers to understand how they help to fund community
improvement projects from the federal level down to the local level. The Education On The
Road presentation creates a unique opportunity to showcase the efforts made by the MSRC,
South Coast Air Quality Management District, Riverside County Transportation Commission
and San Bernardino Associated Governments to resolve poor air quality and traffic congestion.
By educating the children about the programs that are available from alternative fueled vehicles,
to the name of the local transit system, to Metrolink to cash payouts for ridesharing, much of
this information is imparted to parents and to the faculty and helps to develop an understanding
and increase support for the agencies that are instrumental in providing the programs.
As part of Riverside County Transportation Commission's regular calendar of events, the
Commuter Exchange is scheduled to go to various rideshare fairs at employer sites and public
events in the community, such as the Riverside Orange Blossom Festival. Students in
attendance at these events who have experienced Education On The Road at their school are
motivated to bring their parents onboard and show them the various ridesharing exhibits. The
opportunity is then available to give the parents fast -hand information about ridesharing and
interest them in various commuting modes.
Innovative Service Approach
The Education On The Road presentation is a traveling field trip which was developed for
elementary level grade students. Education On The Road is an innovative, educational way to
promote ridesharing to students by educating them about the choices that are available to them
and to impress upon them the reasons why ridesharing is important today and to their future.
Instead of just providing worksheet materials to a classroom, the Education On The Road
000045
presentation makes full use of a 40-foot motor home called the Commuter Exchange which
comes right to each school and is usually parked on the school playground. Students are
impressed by the size and look of the vehicle which is decorated on the outside with giant
decals of a bicycle rider, wallcers and carpoolers and the slogan "Rideshare for Clean Air, Less
Traffic".
The Education On The Road experience lasts approximately 45 minutes and the typical
Classroom Plan/Curriculum is outlined in the following paragraphs.
All of the students are invited to sit in front of the Commuter Exchange vehicle as they arrive so
that the transportation specialist can thank them for coming, explain the objective of making the
presentation to them and explain the procedure for all of the activities in which they are going to
participate.
Classes are divided into groups of two and they wear color coordinated name tags which are
provided to the teacher beforehand. As the groups are of an intimate size and each student is
identified by name on their name tag, this allows the transportation specialist to call on them by
name to encourage active participation.
Students are told about some of the different transportation programs available to the
community, including call boxes, Metrolink, high occupancy vehicle lanes and the Commuter
Exchange.
The students are asked to think about some of the problems that a surplus of cars on our
highways can cause and they always answer "air pollution" and "traffic". The point is made
that the problem gets worse when people driving cars are driving alone and that they should
double up or use modes which do not cause air pollution. The students then learn that
ridesharing is a term which covers many different modes familiar to them and that they
rideshare every day to school. Students are asked if any of their parents rideshare to work and
are asked to provide examples. Then the class is divided into half and one group remains
behind to work on the giant Transportation Bar Graph, giant Transportation Word Search and
small size Coloring Activity Sheets with the teacher or teacher's assistant.
A student from the group which goes onboard the Commuter Exchange is selected to pick out
one photo from a group of photos of adults and children which are posted on a wall. Then a
life-size model of that grouping of adults or children is placed inside the real car mounted on
the wall. The students usually select the group of children first who are placed in the back seat
and then a student is requested to pick a group of adults who are placed in the front seat.
The group is asked how many people are now sitting in the carpool and how many cars they
were able to eliminate by traveling together. Then the children's grouping is removed to add
another adult grouping and the students can see that when adults travel together in a vehicle, it
reduces cars on the road and reduces air pollution too, because the carpoolers have not had to
start an automobile engine.
There is also a classic bicycle located on the interior of the Commuter Exchange and students
are asked to name some good reasons to ride a bicycle to work. The students invariably
answer "Bikes don't cause pollution", "Bikes give you exercise", "Bikes don't take up much
room", "Bikes don't cost as much as cars", and "Bikes are fun". That portion of the
presentation ends with a true example of a Riverside woman who rides her bike to work and
for her vacation, decided to ride her bike from Los Angeles to San Francisco, a distance of 800
miles. The students are very impressed that the woman is identified as being in her late fifties
and impresses upon them that bikes are not just for kids, but are an excellent, way to participate
in ridesharing, regardless of an individual's age.
000048
7
A .colorful floor to ceiling mural depicts all the various forms of ridesharing including light rail,
commuter rail, school buses, transit buses, walking, bicycles, skateboards, roller blades,
carpools and vanpools. There is also an area where a van is filling up with compressed natural
gas and an electric car is being recharged which leads to a discussion about alternative fuels and
what is currently available on the market. Students are asked to name all the different types of
ridesharing.
Then students are asked to think about how they would complete a trip if they disembarked
from a train or a bus and their destination was located some distance away. The students
respond that a commuter could take a bus, walk, ride a bicycle or get a ride from a carpool and
the students are told that linking trips together like this is common with ridesharers and that it is
called multimodal transportation. Students are given examples of linked trips and are asked to
identify how many different types of modes were used in various multimodal trips.
The presentation closes with a request made to the students to submit essays or artwork on the
theme of ridesharing and an envelope is provided for the submission.
Each student receives a purple and yellow bookmark which has a picture of the Commuter
Exchange vehicle and kids on one side and a poem about ridesharing on the reverse side.
Exhibits/Displays/Presentation Materials
Transportation Bar Graph
Students graph the way in which they each arrived at school on the poster -sized Transportation
Bar Graph and have a polaroid picture taken of their group to affix on the Bar Graph. The
bottom section of the graph lists the teacher's name, the school, the temperature of the day and
the climate of the day for a discussion of how temperature affects air quality and finally,
students are asked "How did most students get to school today?" to complete the Bar Graph.
Completed, the Bar Graph represents a scientific record of the Education On The Road visit to
the class and the poster is given to the students to take it back to their classroom Some groups
chart their transportation modes in matching colors or patterns and some reproduce the graph in
a circle graph when they return to the classroom.
Transportation Word Search
Classes also have the opportunity to find 17 transportation related words on another poster
sized Transportation Word Search. Students especially enjoy this activity and it serves to
familiarize them with some ridesharing terms they may never have heard before, such as
"multimodal" or "commuter".
Activity Coloring Sheet
Each student is given an Activity Coloring Sheet to complete which features the interior floor to
ceiling ridesharing mural in four "small size"different versions and also includes a puzzle
containing a message about ridesharing. Students borrow clipboards and are able to complete
the Activity Coloring Sheets while they wait for their turn to go inside the Commuter
Exchange.
Ridesharing Bookmark
A gift bookmark is provided to each child to emphasize the value of reading and ridesharing.
r,
Take Home Parent -Student Newsletter
A four page newsletter with photographs and strong graphics is distributed to each student to
take home to their parents. The newsletter is customized with the teacher's name and the
school's name as part of the front page headline. One page is devoted to the students with a
road maze graphic, and a list of books to read. Articles discuss how to take the train or bus
8
000047
and information is included about the three-month $2 a day incentive for new ridesharers and
the CLUB RIDE incentive for continuing ridesharers.
The newsletter serves as a home -end marketing piece to parents through the inclusion of
information about commute incentives available through RCTC and SANBAG's Commuter
Assistance Programs and lists transportation related contact telephone numbers. Not only are
the students exposed to some of the regional transportation issues and the impacts to air quality
and traffic congestion, the students have the opportunity to pass on their knowledge to their
parents, hopefully encouraging the parents to sample ridesharing today. The power of children
increasing home recycling served as a model for the Education On The Road school unit.
Education On The Road Brochure
A two color brochure in yellow and purple with photographs of children and the Commuter
Exchange explains the objectives of the Education On The Road program and is used to market
the program to principals and teachers.
Curriculum Kit
An extensive curriculum kit will be produced for the use of the teachers in their classrooms
with multimedium activities to be conducted prior to or after the Commuter Exchange visit
which will supplement and reinforce the message about ridesharing.
Marketing/Publicity/Outreach
Marketing to Schools
Each school in the target area would receive the Education On The Road brochure and a cover
letter inviting them to make a reservation for the Commuter Exchange visit.
Each school will also be personally contacted via telephone to book an appointment for the
Education On The Road presentation.
When a school district has a staff development day at the beginning of the school year, it is
planned to make a presentation about the Education On The Road program to elementary grade
teachers to solicit their interest in booking an appointment for their school. It will be preferable
to coordinate the booking of a minimum of four classes at one time per school to ensure time
efficiency of labor.
Schools who book appointments will be requested to supply the teachers' names, grade level
and a time schedule for their Education On The Road presentation. A confirmation letter will
be mailed to the contact at each school with Curriculum Kits for the teachers with a formal
schedule.
Publicity to Community
A press release will be prepared announcing the particulars of the Education On The Road
project to be distributed to media in both western Riverside County and San Bernardino
County.
A follow up press release will be prepared to announce the results of the number of schools
and students participating in the Education On The Road program and will be distributed to
media in both western Riverside County and San Bernardino County.
Outreach to Faculty
A program evaluation will be developed to be distributed to teachers who attend the
presentations to solicit their comments regarding program content and delivery of the subject
matter.
000048
9
STATEMENT OF WORK
PHASE 1: DEVELOP MARKETING MATERIALS
Task 1 - Marketing Materials Development
Contractor shall set up meeting with project co-funders and design agency to discuss changes
to marketing materials, production timelines and delivery dates.
Technical Milestone: Production Timeline/Price Quotation for Marketing Materials
Task 2 - Prepare Confirmation Correspondence
Contractor shall work with schools at which Education On The Road appointments have been
booked to obtain teacher names and time schedules for Commuter Exchange visit to prepare
confirmation letter, name tag supply and Curriculum Kit packet for those schools.
Contractor shall prepare thank you letters to each class participating in Education On The Road.
Contractor shall prepare letters to each teacher participating in Education On The Road with
instructions about Parent -Student Take Home Newsletter.
Technical Milestone: Confirmation Letter, Thank You Letter to Class and Instruction Letter to
Teacher for each participating school.
Task 3 - Maintain Participation Log
Contractor shall develop a spreadsheet log to track visits to various schools in western
Riverside and San Bernardino county schools to compile a comprehensive record of
participation.
Technical Milestone: Spreadsheet Tracking Log of Education On The Road Visits
PHASE 2: DEVELOP DATABASE OF SAN BERNARDINO COUNTY
SCHOOLS
Task 1 - Compile School Lists
Contractor shall research school site, address, telephone number, facsimile number, principal
name and school schedule for school districts in Redlands and San Bernardino school districts.
Technical Milestone: List of school sites for San Bernardino County
Task 2 - Develop Computerized Database for San Bernardino County
Contractor shall enter all of the school information derived from Task 1 into a computerized
database program to obtain mailing labels, telephone lists and an inventory of each school for
the participating school districts in San Bernardino County. Information is already available
for Riverside County.
Technical Milestone: Database for San Bernardino County schools
PHASE 3: CONDUCT OUTREACH
Task 1 - Development of Advance Correspondence
Contractor shall prepare cover letters to be sent with the Education On The Road brochures to
school sites in western Riverside County and San Bernardino County schools.
Technical Milestone: Direct Mail Piece
Task 2 - Personal Contact for School Sites
Contractor shall contact each school site's administrator or assembly contact by telephone to
obtain bookings for Education On The Road until goal of 30 visits is met.
Technical Milestone: Personal Notification of Education On The Road program particulars to
school administrators
10
0000
Task 3 - School District Staff Development Presentation
Contractor shall request that presentation regarding Education On The Road be made to
teachers attending Staff Development Days in participating school districts.
Technical Milestone: Personal Presentation to Teachers regarding Education On The Road
Task 4 - Present Education On The Road to 30 schools
Contractor shall present Education On The Road to 30 elementary schools in western Riverside
County and San Bernardino County schools.
Technical Milestone: 30 Education On The Road visits
Task 5 - Administer Evaluation
Contractor shall administezprogram evaluation to teachers participating in Education On The
Road regarding presentation content, delivery and marketing materials.
Technical Milestone: Tabulated Evaluation
Task 6 - Initial Press Release
Contractor shall prepare press release to announce program particulars for general distribution
to media in western Riverside County and San Bernardino County.
Technical Milestone: Public Service Announcement
Task 7 - Final Press Release
Contractor shall prepare final press release to announce program results for general distribution
to media in western Riverside County and San Bernardino County.
Technical Milestone: Public Service Announcement
PHASE 4: REPORTING
Task 1 - Monthly Reports and Interim Progress Report
Contractor shall, on a monthly basis, prepare a description of activities completed, percentage
of task completed and an accounting of expenditures to be submitted to the MSRC.
Technical Milestone: 18 Monthly Reports
Task 2 - Interim Progress Report
Contractor shall prepare a description of activities completed, percentage of task completed and
an accounting of expenditures to be submitted to the MSRC midway through the project.
Technical Milestone: Interim Progress Report
PHASE 5: EVALUATE PROJECT
Task 1 - Final Report
Contractor shall prepare final report to MSRC to include program results, program evaluation,
program procedures and samples of marketing materials.
Deliverable: Final Report
000050
11
SCHEDULE OF DELIVERABLES
PHASE 1: DEVELOP MARKETING MATERIALS
Task 1 Month 1 to Month 3
Marketing Materials Development
Deliverable: Production Timeline/Price Quotation for Marketing Materials
Task 2 Month 1 to Month 2
Prepare Confirmation Correspondence
Deliverable: Confirmation Letter, Thank You Letter to Class and Instruction Letter to
Teacher for each participating school.
Task 3 Month 3 to Month 18
Maintain Participation Log
Deliverable: Spreadsheet Tracking Log of Education On The Road Visits
PHASE 2: DEVELOP DATABASE OF SAN BERNARDINO COUNTY
SCHOOLS
Task 1 Month 2 to Month 3
Compile School Lists
Deliverable: List of school sites for San Bernardino County
Task 2 Month 2 to Month 3
Develop Computerized Database
Deliverable: Database for San Bernardino County schools
PHASE 3: CONDUCT OUTREACH
Task 1 Month 2 to Month 3
Development of Advance Correspondence
Deliverable: Direct Mail Piece
Task 2 Month 3 to Month 5
Personal Contact for School Sites
Deliverable: Personal Notification of Education On The Road program particulars to school
administrators
Task 3 Month 3 to Month 5
School District Staff Development Presentation
Deliverable: Personal Presentation to Teachers regarding Education On The Road
Task 4 Month 3 to Month 18
Present Education On The Road to 30 schools
Deliverable: 30 Education On The Road visits
Task 5 Month 3 to Month 18
Administer Evaluation
Deliverable: Tabulated Evaluation
12
000051`
Task 6 Month 4
Initial Press Release
Deliverable: Public Service Announcement
Task 7 Month 16
Final Press Release
Deliverable: Public Service Announcement
PHASE 4: REPORTING
Task 1 Month 1 to Month 18
Monthly Reports and Interim Progress Report
Deliverable: 18 Monthly Reports
Task 2 Month 8 to Month 9
Interim Progress Report
Deliverable: Interim Progress Report
PHASE 5: EVALUATE PROJECT
Task 1 Month 16 to Month 18
Final Report
Deliverable: Final Report
13
000052
PROJECT REPORTING
Monitoring
The Riverside County Transportation Commission's Commuter Assistance Program Manager
will retain oversight for this Education On The Road program.
Tracking logs will be maintained for each Education On The Road visit and copies of all
correspondence for each school will be maintained. Records for each school will be separately
maintained by the Commuter Assistance Representative and an administrative assistant.
The Program Manager will also track expenses to the project and will forward information
regarding budget funds expended and remaining for the preparation of the Monthly Progress
Reports.
Monthly Progress Reports
Monthly Progress Reports will be submitted to the MSRC in an approved format which
includes a listing of each task, an estimate of percentage completed for each of the listed tasks,
a description of the activities performed, an accounting of any issues and their resolution,
achievement of technical milestones, preliminary findings, recommendations for completion of
the project, copies of invoices and a cost sheet which depicts the amount of the budget
expended and remaining for labor and direct costs.
Final Report
At the conclusion of the project, a final report will be prepared for review by the MSRC which
will include an executive summary and a detailed discussion of the results and conclusions of
Education On The Road.
Samples of all marketing materials developed through Education On The Road will be provided
in the Final Report.
Reports to Co-Funders
On a bi-monthly basis, Riverside County Transportation Commission and San Bernardino
Associated Governments will be furnished with a report which summarizes each visit made by
the Commuter Exchange, including Education On The Road visits. Additional information
includes description of administrative activities, outreach activities and vehicle maintenance.
Copies of these reports are maintained in the Commuter Assistance Program and in the offices
of the funding agencies of Riverside County Transportation Commission and San Bernardino
Associated Governments.
14
000053
PROGRAM SCHEDULE
TASK DESCRIPTION
Prepare Confirmation Correspondence
Marketing Materials Development
Compile School Lists
Develop Computerized Database
Development of Advance
Correspondence Materials
Initial Press Release
Personal Contact for School Sites
School District
Presentation
TECHNICAL MILESTONE
Confirmation Letter, Thank You Letter
to Class and Instruction Letter to
Teacher for each participating school
Production Timeline/Price Quotation for 9/98
Marketing Materials
List of school sites for San Bernardino 9/98
County
Database for San Bernardino County 9/98
schools
Direct Mail Piece
Public Service Announcement
END
DATE
8/ 98
9/98
10/98
Personal Notification of Education On 11/98
The Road project particulars to school
administrators
Staff Development Personal Presentation to Teachers 11/98
regarding Education On The Road
Final Press Release
Interim Progress Report
Final Report
Present Education On The Road
Administer Evaluation
Monthly Reports
Maintain Participation Log
000054
Public Service Announcement
Interim Progress Report
Final Report
30 Education On The Road visits
Tabulated Evaluation
18 Monthly Reports
Spreadsheet Tracking Log of Education
On The Road Visits
15
10/99
3/99
12/99
12/99
12/99
12/99
12/99
PROJECT ORGANIZATION
Riverside County Transportation Commission will serve as the project lead to coordinate the
activities of the Education On The Road team which will include San Bernardino Associated
Governments and their contractor, Inland Transportation Services (ITS).
Riverside County Transportation Commission has designated Ms. Marilyn Williams as the
staff person responsible for Education On The Road and San Bernardino Associated
Governments has designated Ms. Michelle Kirkhoff to participate in this project on their
behalf.
Inland Transportation Services is a regionally recognized transportation demand management
(TDM) consulting firm with extensive experience in the development, marketing and
implementation of TDM programs and strategies. Inland Transportation Services has been
TDM consultant staff to Riverside County Transportation Commission for the past five years
and TDM consultant staff to San Bernardino Associated Governments for the past four years.
Mr. William McCaughey will serve as Program Manager and will oversee all subcontractor
work to ensure an effective flow of communication, maintain the project schedule and budget
to confirm client satisfaction with each task of the project.
Ms. Barbara Bray will serve as the Commuter Assistance Representative to the project and will
be responsible for the specific tasks associated with Education On The Road, such as making
presentations and conducting outreach to the participating schools.
A statement of qualifications for each of the persons identified above is provided as an
attachment. An organizational chart is also provided as an attachment.
Both Riverside County Transportation Commission and San Bernardino Associated
Governments are legal entities capable of entering into contracts within the State of California.
CONFLICT OF INTEREST
Both Riverside County Transportation Commission and San Bernardino Associated
Governments certify that no conflict of interest exists regarding any other agencies who may
perform work on behalf of the MSRC.
16
A
PROJECT COST
1 Labor Category
Program Manager
Commuter Assistance Rep
Administrative Assistant
RCTC Professional Staff
SANBAG Professional Staff
Teacher Contribution
Subtotal Labor
LABOR EXPENSES
Telephone
Mileage
Subtotal Expenses
DIRECT COSTS
Gasoline
Marketing Materials
Brochure
Bookmark
Bar Graph/Word Search
Coloring Activity Sheet
Curriculum Kit
Customized Newsletter
Photocopy Service
Postage
Subtotal Direct Costs
OTHER (In -Kind)
Vehicle Depreciation
Subtotal Other (In -Kind)
TOTAL PROJECT COST
Funding
Source
AB 2766
AB 2766
AB 2766
RCTC In -Kind
SANBAG In -Kind
School Districts In -Kind
RCTC-SANBAG Direct & AB 2766
AB 2766
Mark. Dev.
$1,087.50
$1,900.00
$397.50
$1,256.25
$554.45
$0.00
$5,195.70
$120.00
$20.00
$140.00
RCTC/SANBAG Direct $0.00
RCTC/SANBAG Direct $9,000.00
$3,400.00
$1,400.00
$2,000.00
$700.00
$500.00
$1,000.00
AB 2766
AB' 2766
RCTC In -Kind
$0.00
$0.00
$9,000.00
$0.00
$0.00
Database
$1,087.50
$570.00
$397.50
$167.50
$221.78
$0.00
$2,444.28
$120.00
$0.00
$120.00
$0.00
$0.00
Outreach
$1,087.50
$11,875.00
$397.50
$335.00
$443.56
$14,947.20
$29,085.76
$120.00
$154.00
$274.00
$621.00
$0.00
$0.00 $2,000.00
$200.00 $2,000.00
$200.00 $4,621.00
$0.00 $1,638.89
$0.00 $1,638.89
$14,335.70 $2,764.28 $35,619.65
Reporting
$1,087.50
$4,180.00
$397.50
$335.00
$443.56
$0.00
$6,443.56
$120.00
$0.00
$120.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Evaluation
$1,087.50
$3,325.00
$397.50
$418.75
$1,663.35
$0.00
$6,892.10
$120.00
$0.00
$120.00
$0.00
$0.00
TOTAL
Amount
$5,437.50
$21,850.00
$1,987.50/
$2,512.50
$3,326.70
$14,947.20
$50,061:40
$600.00
$174.00
$774.00
$621.00
$9,000.00
n
$0.00 $2,000.00
$0.00 $2,200.00
$0.00 $13,821.00
$0.00 $1,638.89
$0.00 $1,638.89
$6,563.56 $7,012.10 $66,295.29
.-,
CO-FUNDING/REVENUE SCHEDULE
AB 2766 RCTC
Co -Funding
$32,870.00 $5,000.00
$32,870.00 $5,000.00
CO -FUNDING
CASH
IN -KIND CONTRIBUTION
TOTAL CO -FUNDING
AB 2766
TOTAL'ROJECT COST
$11,000.00 17%
$22,425.29 34%
$33,425.29
$32,870.00
51%
49%
PROJECT COST $66,295.29
100 %
RATE SCHEDULE AND HOURS PER PHASE
LABOR Phase 1 Phase 2
Labor Category Rate Market. Database
Program Manager $72.50 15 15
Commuter Assistance Rep $47.50 40 12
Administrative Assistant $26.50 15 15
RCTC Professional Staff $83.75 15 2
SANBAG Professional Staff $110.89 5 2
School Districts Participation $31.14
Total 9 0 4 6
RCTC SANBAG
In -Kind Co -Funding
$2,512.50 $6,000.00
$1,638.89
$4,151.39 $6,000.00
Phase 3
Outreach
15
250
15
4
4
480
768
SANBAG School District'
In -Kind In -Kind
$3,326.70 $14,947.20
$3,326.70
Phase 4 Phase 5
Reporting Evaluation
15
88
15
4
4
126
$14,947.20
TOTAL
Hours Amount
15 75 $5,437.50
70 460 $21,850.00
15 75 $1,987.50
5 30 $2,512.50
15 30 $3,326.70
480 $14,947.20
120 $50,061.40
Billing
Riverside County Transportation Commission will submit invoices to the South Coast Air Quality Management District
for reimbursement as part of their monthly reporting. Riverside County Transportation Commission
and San Bernardino Associated Governments will be responsible for providing the reimbursements/payments to contractors and for materials
and services provided on behalf of the Education On The Road project. .
4
CERTIFICATE OF INSURANCE
Upon notification of award, Riverside County Transportation Commission will provide a
certificate of insurance naming the South Coast Air Quality Management District as an
additional insured within forty-five (45) days.
Riverside County Transportation Commission has general liability coverage through Hartford
Insurance and excess liability coverage through Chubb Insurance.
Upon notification of award, San Bernardino Associated Governments will provide a certificate
of insurance naming the South Coast Air Quality Management District as an additional insured
within forty-five (45) days.
San Bernardino Associated Governments has general liability coverage through American
Home Assurance and excess liability coverage through Westchester.
BUSINESS MANAGEMENT QUESTIONNAIRE
As per conversation with Nancy Covey of the South Coast Air Quality Management District,
this questionnaire is not a requirement for this application.
DVBE/MBE/WBE STATUS
Both Riverside County Transportation Commission and San Bernardino Associated
Governments comply with all federal, state and local regulations and participate in increasing
the level of participation of disadvantaged businesses, women -owned businesses and disabled
veterans businesses in contracting activities.
San Bernardino Associated Governments has established and met their agency goal of a 20%
participation rate. A copy of their policy is provided as an attachment.
Riverside County Transportation Commission has established and met their agency goal of a
18.5% participation rate. A copy of their policy is provided as an attachment.
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