HomeMy Public PortalAbout22-043 - RFP to build commission chambers at 780 Fisherman StSponsored By: Interim City Manager
RESOLUTION NO. 22-043
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA-
LOCKA, FLORIDA, APPROVING ISSUANCE OF A REQUEST FOR
PROPOSALS ("RFP") TO DEMOLISH THE EXISTING LAYOUT AND
OFFICES AND BUILD THE CITY COMMISSION CHAMBERS AT 780
FISHERMAN STREET, WITHIN THE CITY; PROVIDING FOR
INCORPORATION OF RECITALS; PROVIDING FOR AN EFFECTIVE
DATE.
WHEREAS, the City of Opa-Locka ("City") desires to issue a Request for Proposals
("RFP") from State of Florida Licensed General Contractors to serve as project General
Contractors associated with the demolition and build and installation of the new City
Commission Chambers located at 780 Fisherman Street Municipal Complex, within the
City; and
WHEREAS, the City is seeking firms whose combination of experience and expertise
will provide environmentally sound, professional, timely, and cost- effective services to
the City. The City reserves the right to enter into one or more contracts with any firm
selected under this RFP process; and
WHEREAS, the RFP will be issued primarily electronically, but may require
additional advertising, estimated to be Three -Thousand Dollars ($3,000.00); and
WHEREAS, the City Commission authorizes the Interim City Manager to issue an
RFP, attached hereto as Exhibit "A", to demolish the existing layout and offices and build
the City Commission Chambers at 780 Fisherman Street, within the City.
NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF
THE CITY OF OPA- LOCKA, FLORIDA:
SECTION 1. The recitals to the preamble herein are incorporated by reference.
SECTION 2. AUTHORIZATION
The City Commission of the City of Opa-Locka hereby approves the issuance of a Request
for Proposals (RFP), attached hereto as Exhibit "A", to demolish the existing layout and
offices and build the City Commission Chambers at 780 Fisherman Street, within the City.
SECTION 3. SCRIVENER'S ERRORS
Sections of this Resolution may be renumbered or re -lettered and corrections of
typographical errors, which do not affect the intent of this Resolution may be authorized
by the Interim City Manager, following review by the City Attorney, without need of
public hearing, by filing a corrected copy of same with the City Clerk.
Resolution No. 22-043
SECTION 4. EFFECTIVE DATE
This Resolution shall take effect upon the adoption and is subject to the approval of the
Governor or Governor's Designee.
PASSED and ADOPTED this 5th day of October, 2022.
Veronica J. Williams, Mayor
ATTEST:
nna Flores, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY:
Burnadette Norri eeks, P.A.
Moved by: Vice Mayor Taylor
Seconded by: Commissioner Bass
VOTE: 5-0
Commissioner Bass YES
Commissioner Davis YES
Commissioner Dominguez YES
Vice -Mayor Taylor YES
Mayor Williams YES
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City of Opa-locka
Aeenda Cover Memo
Manager: City
Darvin Williams
CM Signature:
.9_ i"„,
Ordinance
Commission
Meeting
Date:
09.28.2022
Item Type:
(EnterX in box)
Resolution
X
Fiscal
Impact:
(EnterX in box)
Yes
No
Ordinance Reading.
(EnterX in box)
1st Reading
2nd Reading
Est.
$3,000
Public Hearing:
(EnterX in box)
Yes
No
Yes
No
X
X
Funding
Source:
Account# :
(Enter Fund & Dept)
Ex:
See Financial
Impact Section
Advertising Requirement:
(EnterX in box)
Yes
No
X
Contract/P.O.
Required:
(Enter X in box)
Yes
No
RFP/RFQ/Bid#:
X
Strategic
Plan Related
(EnterX in box)
Yes
No
Strategic Plan Priority
Enhance Organizational
Bus. & Economic Dev
Public Safety
Quality of Education
Qual. of Life & City Image
Communication
Area:
Strategic Plan Obj./Strategy:
(list the specific objective/strategy this
item will address)
X
mi
M
•
•
wo
I•
Sponsor
Name
City Manager
Department:
City Manager
Short Title:
A resolution authorizing the City Manager to issue an RFP to Demolish the existing layout and offices and build
the City Commission Chambers at 780 Fisherman Street.
Staff Summary:
The City of Opa-locka requests proposals from State of Florida Licensed General Contractors to serve as project
General Contractors associated with the demolition and build and installation of the new City Commission
Chambers located at 780 Fisherman Street Municipal Complex.
Financial Impact
The RFP will be issued primarily electronically, but may require additional advertising, estimated to be $3,000.
Any advertising expense incurred will be charged to Non -Department Other Advertising, 19-515491. The FY
23 Annual Budget includes $10,300 for this purpose.
Proposed Action:
Staff recommends the approval of this request to issue the RFP to seek quotes for qualified firms with potential
advertising expense subject to the City Commission adopting the FY 23 Final Annual Budget, including $10,300
budgeted for RFP advertising.
Attachment:
Draft RFP
City of Opa-locka
RFP NO: 22-);X XXXX
REQUEST FOR PROPOSAL (RFP)
DEMOLISH THE EXISTING LAYOUT OFFICES AND
BUILDTHE CITY COMMISSION CHAMBERS AT
780 FISHERMAN STREET (THIRD FLOOR)
CITY OF OPA-LOCKA
RFP NO. 22-XXXXXXX
DEMOLISH THE EXISTING LAYOUT OFFICES AND BUILD
THE CITY COMMISSION CHAMBERS AT
780 FISHERMAN STREET (THIRD FLOOR)
TABLE OF CONTENTS
Subject Page Number
Cover 1
Table of Contents 2
Advertisement 3
Part I - Proposal Guidelines 4
Part II - Nature of Services Required 8
Part III - Proposal Requirements 10
Part IV - Evaluation of Proposals 12
Proposer Qualifications 14
Price Proposal 15
Debarment, Suspension Certification 16
Drug -Free Certification 18
Non -Collusion Affidavit 19
Non -Discrimination Affidavit 20
E -Verify Form 21
2
CITY OF OPA-LOCKA
REQUEST FOR PROPOSALS
RFP N0: 22-XXXXXXX
DEMOLISH THE EXISTING LAYOUT OFFICES AND BUILD
THE CITY COMMISSION CHAMBERS AT 780 FISHERMAN STREET (THIRD FLOOR)
Sealed Proposals for the Commission Chambers Project- 780 Fisherman Street, Third Floor will be received by the City
of Opa-locka at the Office of the City Clerk, 780 Fisherman St, 4th Floor, Opa-locka, Florida 33054, Wednesday, October
26, 2022 by 2:00 p.m. Any RFP Package received after the designated closing time will be returned unopened. The
City of Opa-locka will be accepting proposals by mail, however it is your responsibility to submit your proposal by the
due date. In addition, proposals may be submitted via www.demandstar.com (e -bid). The address to submit sealed
proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive in PDF
format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-locka, Florida, and
marked RFP Demolish the Existing Layout and Offices and Build the City Commission Chambers at 780
Fisherman Street (THIRD FLOOR).
Proposers desiring information for use in preparing proposals may obtain a set of such documents by visiting the
City's website at www.opalockafl.gov or www.demandstar.com.
The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities
therein. The City further reserves the right to award a contract to that proposer whose proposal best complies with
the RFP NO: 22-XXXXXXX requirements. Proposers may not withdraw their proposal for a period of ninety (90)
days from the date set for the opening thereof.
A pre -bid meeting will be held on Thursday, October 13, 2022 at 10:00 a.m. at 780 Fisherman Street, 4th Floor,
Opa-locka, FL 33054 and via zoom.
To participate via Zoom, please use the call -in information listed below:
https://us02web.zoom.us/j/4638013145?pwd=UGFpTmFpbE52c2dOZnBTenB4Z21HZz09
Meeting ID: 463 801 3145
Passcode: 780334
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City Clerk
Joanna Flores
31 Page
RFP NO. 22-XXXXXXX
DEMOLISH THE EXISTING LAYOUT OFFICES AND BUILD
THE CITY COMMISSION CHAMBERS AT 780 FISHERMAN STREET (THIRD FLOOR)
PART I
PROPOSAL GUIDELINES
Introduction: The City of Opa-locka is requesting proposals from qualified professional companies to
provide and serve as project general contractor associated with Demolishing the Existing Layout and Offices
and Build the City Commission Chambers at 780 Fisherman Street (THIRD FLOOR).
1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting proposals by mail,
however it is your responsibility to submit your proposal by the due date. In addition, proposals may be
submitted via www.demandstar.com (e -bid). The City must receive all proposals by 2:00 pm on
Wednesday. October 26. 2022. The address to submit sealed proposals is listed below:
CITY OF OPA-LOCKA
Office of the City Clerk
780 Fisherman Street, 4th Floor
Opa-locka, Florida 33054
To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO. 22-
X:XXXXXX - Demolish the Existing Layout and Offices and Build the City Commission Chambers at 780
Fisherman Street (THIRD FLOOR). This package shall also include the Proposer's return address.
Proposers may withdraw their proposals by notifying the City in writing at any time prior to the deadline
for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer, for a period of
90 days. Once opened, proposals become a record of the CITY and will not be returned to the Proposer.
The City cautions proposers to assure actual delivery of mailed or hand -delivered proposals directly to the
City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the deadline set for
receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (305)
688-4611 before proposal closing time. Any proposal received after the established deadline will not be
considered and will be returned unopened to the Proposer(s).
1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7) plus one
copy on CD or USB in PDF format of the proposal in a sealed, opaque package marked as noted above.
The Proposer will be responsible for timely delivery, whether by personal delivery, US Mail or any other
delivery medium.
1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses
incurred in connection with preparation of a response to this Request for Proposal. Proposers should
prepare their proposals simply and economically, providing a straightforward and concise description of
the Proposer's ability to meet the requirements of the RFP.
4
1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the meaning or
interpretations of the RFP, until eight (8) days prior to the submittal date. City personnel are authorized
only to direct the attention of prospective Proposers to various portions of the RFP so that they may read
and interpret such for themselves. No employee of the City is authorized to interpret any portion of this
RFP or give information as to the requirements of the RFP in addition to what is contained in the written
RFP document.
1-6. Addendum: The City may record its response to inquiries and any supplemental instructions in the
form of written addenda. The CITY may mail written addenda up to three (3) calendar days before the date
fixed for receiving the proposals. Proposers shall contact the City to ascertain whether any addenda have
been issued. Failure to do so could result in an unresponsive proposal. Any oral explanation given before
the RFP opening will not be binding.
All Proposers are expected to carefully examine the proposal documents. Any ambiguities or
inconsistencies should be brought to the attention of the City's Purchasing Agent through written
communication prior to the opening of the proposals.
1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who submits
the proposal judged by the City to be most advantageous.
The Proposer understands that this RFP does not constitute an offer or an Agreement with the Proposer.
An offer or Agreement shall not be deemed to exist and is not binding until proposals are reviewed,
accepted by appointed staff.
The City reserves the right to reject all proposals, to abandon the project and/or to solicit and re -advertise
for other proposals.
1-8. Contractual Agreement: This RFP and Consultant/Contractor proposal shall be included and
incorporated in the final award. The order of contractual precedence will be the Contract or Agreement
document, original Terms and Conditions, and Proposer response. Any and all legal action necessary to
enforce the award will be held in Miami -Dade County and the contractual obligations will be interpreted
according to the laws of Florida. Any additional contract or agreement requested for consideration
by the Proposer must be attached and enclosed as part of the proposal.
1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the highest
number of points will be ranked first; however, nothing herein will prevent the City from assigning work
to any firm deemed responsive and responsible.
The City reserves the right to further negotiate any proposal, including price, with the highest rated
Proposer. If an agreement cannot be reached with the highest rated Proposer, the City reserves the right
to negotiate and recommend award to the next highest Proposer or subsequent Proposers until an
agreement is reached.
1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever occurs
first, proposals become "public records" and shall be subject to public disclosure consistent with Chapter
119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in the response
to the RFP, and must identify the data or other materials to be protected, and must state the reasons why
such exclusion from public disclosure is necessary. Document files may be examined, during normal
working hours.
5
1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office of all news
releases or other publicity pertaining to this RFP or the service, study or project to which it relates.
1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the
minimum amounts and conditions specified herein. In the event the Proposer is a governmental entity or
a self -insured organization, different insurance requirements may apply. Misrepresentation of any
material fact, whether intentional or not, regarding the Proposers' insurance coverage, policies or
capabilities may be grounds for rejection of the proposal and rescission of any ensuing Agreement.
1. Evidence of General Liability coverage with limits not less than $1,000,000 per Occurrence/
$2,000,000 Aggregate (Including Policy Number and Policy Period);
2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per
Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period);
3. Evidence of Workers' Compensation coverage with statutory limits and Employer's Liability
coverage with limits not less than $100,000 (Including Policy Number and Policy Period);
4.The City listed as an additional insured (this may be specifically limited to the specific job(s) the
contractor will be performing);
5. Minimum 30 -day written notice of cancellation.
1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in the State
of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully licensed and certified
shall be rejected.
1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the
Department of Management Services' "Convicted Vendor List". This list is defined as consisting of persons
and affiliates who are disqualified from public contracting and purchasing process because they have been
found guilty of a public entity crime. No public entity shall award any contract to or transact any business
in excess of the threshold amount provided in Section 287.017 Florida Statutes for Category Two (currently
$25,000) with any person or affiliated on the "Convicted Vendor List" for a period of thirty-six (36) months
from the date that person or affiliate was placed on the "Convicted Vendor List" unless that person or
affiliate has been removed from the list. By signing and submitting the RFP proposal forms, Proposer
attests that they have not been placed on the "Convicted Vendor List".
1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the City
of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be disqualified from
performing the work described in this proposal or from furnishing the goods or services for which the
proposal is submitted and shall be further disqualified from submitting any future proposals for work,
goods or services for the City of Opa-locka.
1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Workplace (DFW)
programs. Whenever two or more proposals which are equal with respect to price, quality, and service are
received by the City for the procurement of commodities or contractual services, a proposal received from
a business that completes the attached DFW form certifying that it is a DFW shall be given preference in
the award process.
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1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes, and
give all notices necessary and incidental to the due and lawful prosecution of the work.
1-18. Protests: Protests of the plans, specifications, and other requirements of the request for proposal
and bids must be received in writing by the City Clerk's Office at least ten (10) working days prior to the
scheduled bid opening. A detailed explanation of the reason for the protest must be included. Protests of
the award or intended award of the bid or contract must be in writing and received in the City Clerk's Office
within seven (7) working days of the notice of award. A detailed explanation of the protest must be
included.
1-19. Termination for Convenience: A contract may be terminated in whole or in part by the City at any
time and for any reason in accordance with this clause whenever the City shall determine that such
termination is in the best interest of the City. Any such termination shall be affected by the delivery to the
contractor at least five (5) working days before the effective date of a Notice of Termination specifying the
extent to which performance shall be terminated and the date upon which termination becomes effective.
An equitable adjustment in the contract price shall be made for the completed service, but no amount shall
be allowed for anticipated profit on unperformed services.
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PART II
MINIMUM SPECIFICATIONS
SCOPE OF SERVICES:
The City of Opa-locka requests proposals from State of Florida Licensed General Contractors to serve as
the project general contractor associated with the demolition, build, and installation of the new
Commission Chambers for the City of Opa-locka.
The City is seeking firms whose combination of experience and expertise will provide environmentally
sound, professional, timely, and cost- effective services to the City. The City reserves the right to enter into
one or more contracts with any firm selected under this RFP process.
The project general contractor shall not exceed the budgeted direct construction cost ($100,000.00). The
project general will obtain all permits related to Construction and Fire Dept. to comply with City of Opa-
locka and Miami Dade County Construction Standards. The scope of services includes demolition of existing
structures, repairs, HVAC, renovation of space and flooring:
780 Fisherman Street Third Floor Suite 334, Opa-locka Florida, 33054
A. Summary of Major Project Elements
The following summary was developed to capture major elements of the project scope. In
addition to the scope description below, comply with the most recent editions of the Florida
Building and Fire Code Standards.
BASE SCOPE: The base scope of services will include the following for the elevator located
within 780 Fisherman Street Third Floor, Opa-locka Florida, 33054
• Demolition/Repair will include the following:
DEMOLITION:
Demolition/Repair will include the following:
• Demo existing office walls as per the proposed
• plan
• Build IT/Audio-Video Room
• Install Doors as required
• Repair all damaged walls
• Repair all ceiling grids and replace damaged tiles
• Reframe Kitchen wall to accommodate more open
• floor space
• Paint all walls with City approved color
• Install Base boards
• Install Glass Window for IT Room)
• Control system
• Wiring and lighting
HAVC WORK:
• Build AC closet for Air Handler Unit
8
• Relocate Air Handler from Ceiling to AC Closet
• Install New Duct work and Stand/ Frame for Air Handler Unit
• Repair vents and return duct after demo work
FLOORING:
• Commission Chamber Total floor area including:
o The kitchen and all demo office area are equal to approx.3667sf
• Install Soundproofing and Vinyl Waterproof
• Laminated Plank
A. Anticipated Project Schedule
The project schedule includes the following milestones:
• September 2022: RFP Issued.
• October 2022: Service Agreement Executed, Demolition begins
• October- November 2022: Construction Window for Base Scope Only (Occupancy Achieved)
• December 10, 2022: Project Final Completion &As-Builts
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780 Fisherman St. Building
3,667 Sq.Ft.
Elevators
Existing 3R1Floor
Layout
View - A
•
r
•
•
•
•
Kitchen /Storage
Elevators
Existing 3"1Floor
Layout
Elevators
Proposed 3rd Floor
Layout
Commission Chambers
Ste. 334 - 3'd Floor
(3,667 Sq.Ft.)
780 Fisherman St. Building
Commission Chambers
Ste. 334 - 3rd Floor
VIEW A
Alternative 1
Alternative 2
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3.1 Proposal Requirements
The proposal shall include the following:
1. Understanding of the Scope of Work.
Describe your understanding of the work to be performed.
2. Experience and Qualifications of Firm.
List similar projects successfully completed within the last five (5) years.
3. Key Personnel.
Please provide the names and qualifications of the key personnel
assigned to this contract.
4. References.
Provide a list of references from the past and current clients within the
last five (5) years.
5 Schedule.
Contractor shall submit a timeline as to when each task will be completed
6. Fee Proposal.
The fee proposal will be reviewed but is not the sole factor in the
selection process. Submit documentation associated with the pricing of
each task.
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PART III
PROPOSAL REQUIREMENTS
3-1 RULES FOR PROPOSALS
In order to maintain comparability and enhance the review process, proposals shall be organized in the
manner specified below and include all information required herein. The proposal must name all persons
or entities interested in the proposal as principals. The proposal must declare that it is made without
collusion with any other person or entity submitting a proposal pursuant to this RFP.
3-2 SUBMISSION OF PROPOSALS
The proposal shall be submitted on 8 Yz "x 11" paper, portrait orientation, with headings and sections
numbered appropriately. Ensure that all information is written legibly or typed. The following should be
submitted for a proposing firm to be considered:
3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone number, name of
contact person, date, and the proposal number and description.
3.2.2 Tab 1 - Table of Contents
Include a clear identification of the material by section and by page number.
3.2.3 Tab 2 - Letter of Transmittal
3.2.3.1 Limit to one or two pages.
3.2.3.2 Briefly state the Proposers understanding of the work to be done and make a positive
commitment to perform the work.
3.2.3.3 Give the names of the persons who will be authorized to make representations for the
Proposer, their titles, addresses and telephone numbers.
3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents of the Proposer's
responses to the City's Request for Proposal.
3.2.4 Tab 3 - General Information
3.2.4.1 Name of Business.
3.2.4.2 Mailing Address and Phone Number.
3.2.4.3 Names and contact information of persons to be contacted for information or services if
different from name of person in charge.
3.2.4.4 Normal business hours.
3.2.4.5 State if business is local, national, or international and indicate the business legal status
(corporation, partnership, etc.).
3.2.4.6 Give the date business was organized and/or incorporated, and where.
3.2.4.7 Give the location of the office from which the work is to be done and the number of
professional staff employees at that office.
3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies. If it is,
please state the name of the parent company.
3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the State of
Florida and attach copies of all such licenses issued to the business entity.
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3.2.5 Tab 4 - Project Approach
Describe in detail your proposal to fulfill the requirements of the scope of services listed in section 2.2 of
this RFP.
3.2.6 Tab 5 - Experience and Qualifications
3.2.6.1 Specify the number of years the Proposer has been in business.
3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP as listed
in section 2-2 of the Scope of Services.
Include resumes, not exceeding one page each, of all key personnel who will be assigned to the City.
3.2.7 Tab 6 - Schedule
3.2.7.1 Include a timetable that identifies the amount of time required to complete each component
of the Program.
3.2.7.2 Indicate the earliest available start date for your project team.
3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1.
3.2.8 Tab 7 - Pricing of Services
3.2.8.1 Fee basis should be an all-inclusive, base fee.
3.2.9 Tab 8 - References
3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has provided
elevator services. Include the name of the organization, brief description of the project, name of
contact person telephone number and email address.
3.2.10 Tab 9 - Additional Forms
Proposers must compete and submit as part of its Proposal all of the following forms and/or
documents
• Proposer Qualifications
• Certification regarding debarment and suspension
• Drug Free workplace certification
FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY
PROPOSER.
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PART IV
EVALUATION OF PROPOSALS
4-1 SELECTION COMMITTEE
A Selection Committee, consisting of City personnel, will convene, review and discuss all proposals
submitted.
The Selection Committee will use a point formula during the review process to score proposals and assign
points in the evaluation process in accordance with the evaluation criteria. The Proposer shall satisfy and
explicitly respond to all the requirements of the RFP including a detailed explanation of how the services
shall be performed.
Each proposal will be reviewed to determine if the Proposal is responsive to the submission requirements
outlines in the Solicitation. A responsive Proposal is one which follows the requirements of this Solicitation
that includes all documents are submitted in the format outlined in this Solicitation, is of timely submission,
and has the appropriate signatures as required on each document. Failure to comply with these
requirements may result in the Proposal being deemed non -responsive. The Contract (s) will be awarded
to the most responsive proposer whose Proposal best serves the interest of and represents the best values
to the City of Opa-locka.
4-2 EVALUATION CRITERIA
The Committee may select and choose to invite any and/or or all firms to make a presentation and be
interviewed by the Committee as part of the evaluation process for this Solicitation. The Committee's
decision will be communicated by staff to all Respondents. The Respondent's presentation may clarify but
may not modify their submitted proposal. Any discussion between the presenter (s) and Evaluation
Committee during presentations are intended only for purposes of providing clarification in response to
questions from the Committee.
Category
Points
Experience and Qualifications of professional personnel assigned to project
1. Number of years providing masonry services
2. Qualifications and experience of staff
3. Licensing
4. Adherence to requirements, forms and qualifications listed in this RFP
25
References
1. Performance of similar services for governmental clients including at least two references
10
Resources and approach
1. Adequate resources
2. Proposed plan and approach to fulfilling scope
30
Price Proposal
1. Cost of proposed services
35
TOTAL
100
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4-3 ORAL PRESENTATIONS
Proposers may be required to make individual presentations to the City Selection Committee in order to
clarify their proposals. Only those firms with the highest rated scores in accordance with the stated criteria
and their weights will be invited to give oral presentations. However, the City has the right to accept the
best proposal as submitted, without discussion or negotiation.
If the City determines that such presentations are needed, a time and place will be scheduled for oral
presentations. Each Proposer shall be prepared to discuss and substantiate any of the areas of the proposal
submitted, and its qualifications to perform the specified services. During the oral presentations, the
Proposers should relate their discussion to the evaluation criteria, which will include (but not be limited
to) their approach to the project. The proposed Project Manager must be in attendance.
The Evaluation Criteria may be changed for the oral presentation evaluation phase. References and site
visits (if completed) shall be included in the final evaluation criteria, along with other criteria and weights
as determined by the Selection Committee. Finalists will be informed as to the revised criteria, if any, prior
to their oral presentation.
Additionally, prior to award of an Agreement pursuant to this RFP, the City may require Proposers to
submit such additional information bearing upon the Proposer's ability to perform the services in the
Agreement as the City deems appropriate.
4-4 FINAL SELECTION
The City of Opa-locka will select the firm that meets the best interests of the City. The City shall be the sole
judge of its own best interests, the proposals, and the resulting negotiated agreement. The City's decisions
will be final. Following the notification of the selected firm, it is expected that an Agreement will be
executed between both parties. City staff will recommend award to the responsible Proposer whose
Proposal is determined to provide overall best value to the City, considering the evaluation factors in this
RFP.
4-5 AWARD AND CONTRACT EXECUTION
After review by the Selection Committee of the proposals and oral presentations a recommendation will
be made to the City Manager for submission to the City Commission for final approval. Upon Commission
authorization, contract negotiations will be initiated with the first ranked firm. If those negotiations are
unsuccessful, the City will formally terminate negotiations with the first ranked firm and will commence
contract negotiations with the next ranked firm, etc. Upon successful contract negotiations with the
prevailing firm, the remaining firms will be notified that the process has been completed and that they
were not selected.
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RFP NO. 22-XXXXXXX
PROPOSER QUALIFICATIONS
DEMOLISH THE EXISTING LAYOUT OFFICES AND BUILD
THE CITY COMMISSION CHAMBERS AT
780 FISHERMAN STREET (THIRD FLOOR)
The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License
in the area of their fixed business location. The following information MUST be completed and submitted with the
proposal to be considered:
1. Legal Name and Address:
Name:
Address:
City, State, Zip: Phone/Fax:
2. Check One: Corporation () Partnership () Individual ()
3. If Corporation, state:
Date of Incorporation: State in which Incorporated:
4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such
authorization:
5. Name and Title of Principal Officers Date Elected:
6. The length of time in business: years
7. The length of time (continuous) in business as a service organization in Florida:
years
8. Provide a list of at least three commercial or government references that the bidder has supplied
service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-
four months.
9. A copy of County and/or Municipal Occupational License(s)
Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any
resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required
services in a timely and satisfactory manner as will be required by the subject contract If there are any terms and/or conditions that are in conflict, the most
stringent requirement shall apply.
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RFP NO: 22-XXXXXXX
PRICE PROPOSAL FORM
DEMOLISH THE EXISTING LAYOUT OFFICES AND BUILD
THE CITY COMMISSION CHAMBERS AT 780 FISHERMAN STREET (THIRD FLOOR)
PROPONENT understands and agrees that the Contract Price is the lump sum to furnish and install all of
the Work complete in place. Vendor's price will not be adjusted unless the CITY changes the scope of the
Project after the Contract Date.
As such, the Vendor shall furnish all labor, materials, equipment, tools, superintendence and services
necessary to provide a complete, in place Project for the Proposed Price of:
SUBMITTED DAY
THIS OF
BID SUBMITTED BY:
LUMP SUM PRICE: $
2022.
Company Telephone Number
Name of Person Authorized to
Submit Bid
Signature
Title
Fax Number
Email Address
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CITY OF OPA-LOCKA
CERTIFICATION REGARDING DEBARMENT, SUSPENSION
PROPOSED DEBARMENT AND OTHER MATTERS OF
RESPONSIBILITY
1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its
Principals:
A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the
award of contracts by any Federal agency.
B. Have not, within a three-year period preceding this offer, been convicted of or had a civil
judgment rendered against them for: commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or
subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or
commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making
false statements, tax evasion, or receiving stolen property; and
C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity
with, commission of any of the offenses enumerated in paragraph 1-B of this provision.
2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts
terminated for default by any City, State or Federal agency.
A. "Principals," for the purposes of this certification, means officers; directors; owners; partners;
and, persons having primary management or supervisory responsibilities within a business entity
(e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and
similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the
United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the
Maker Subject to Prosecution Under Section 1001, Title 18, United States Code.
B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time
prior to contract award, the Proposer learns that its certification was erroneous when submitted or
has become erroneous by reason of changed circumstances.
C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily
result in withholding of an award under this solicitation. However, the certification will be
considered in connection with a determination of the Proposer's responsibility. Failure of the
Proposer to furnish a certification or provide such additional information as requested by the
Contracting Officer may render the Proposer non -responsive.
D. Nothing contained in the foregoing shall be construed to require establishment of a system of
records in order to render, in good faith, the certification required by paragraph (a) of this
provision. The knowledge and information of a Proposer is not required to exceed that which is
normally possessed by a prudent person in the ordinary course of business dealings.
E. The certification in paragraph (a) of this provision is a material representation of fact upon which
reliance was placed when making award. If it is later determined that the Proposer knowingly
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rendered an erroneous certification, in addition to other remedies available to the Government, the
Contracting Officer may terminate the contract resulting from this solicitation for default.
AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES
FULLY WITH THE ABOVE REQUIREMENTS.
Signature
Printed Name
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CITY OF OPA-LOCKA
RFP NO. 22 -XXXXXXX
DRUG -FREE WORKPLACE CERTIFICATION FORM
Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are
received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a
bid/proposal received from a business that certifies that it has implemented a drug -free workplace
program shall be given preference in the award process. In order to have a drug -free workplace program,
a business shall:
1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession or use of controlled substances is prohibited in the workplace and specifying the actions
that will be taken against employees for violations of such prohibition.
2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of
maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee
assistance programs, and the penalties that may be imposed upon employees for drug abuse
violations.
3. Give each employee engaged in providing the commodities or contractual services that are under
bid a copy of the statement specified in number (1).
4. In the statement specified in number (1), notify the employees that as a condition for working on
the commodities or contractual services that are under bid, the employee will abide by the terms of
the statement and will notify the employer of any conviction on or plea of guilty or no contest to any
violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or
any singular state, for a violation occurring in the workplace no later than five (5) days after such
conviction.
5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or
rehabilitation program if such is available in the employee's community by any employee who is so
convicted.
6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of
Section 287.087, Florida Statutes.
This Certification is submitted by the
(Name)
of
(Title/Position) (Company)
who does hereby certify that said Company has implemented a drug -free workplace program, which meets
the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6)
above.
Date Signature
20
CITY OF OPA-LOCKA
NON -COLLUSION AFFIDAVIT
STATE OF FLORIDA - COUNTY OF MIAMI DADE
being first duly sworn, deposes and says that:
(1) He/She/They is/are the
(Owner, Partner, Officer, Representative or Agent) of
the PROPONENT that has submitted the attached
proposal;
(2) He/She/They is/are fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives,
employees or parties in interest, including this affiant, have in any way colluded, conspired,
connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit
a collusive or sham Proposal in connection with the Work for which the attached Proposal has
been submitted; or to refrain from Proposing in connection with such Work; or have in any
manner, directly or indirectly, sought by agreement or collusion, or communication, or
conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements
of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of
the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any
collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or
any person interested in the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by
any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or
any other of its agents, representatives, owners, employees or parties of interest, including this
affiant.
Signed, sealed and delivered in the presence of:
By:
Witness Signature
Witness Print Name and Title
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NON-DISCRIMINATION AFFIDAVIT
I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity
represented herein shall not discriminate against any person in its operations, activities or delivery of
services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply
with all applicable provisions of federal, state and local equal employment laws and shall not engage in or
commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual
orientation, national origin, marital status, physical or mental disability, political affiliation or any other
factor which cannot be lawfully used as a basis for service delivery.
By:
Title:
Sworn and subscribed before this
day of , 20
Notary Public, State of Florida
(Printed Name)
My commission expires:
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E -VERIFY
Effective January 1, 2021, public and private employers, contractors and subcontractors will be required
to register with, and use of the E -verify system in order to verify the work authorization status of all newly
hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department
of Homeland Security's E -Verify System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida
during the term of the contract; and
b) All persons (including sub-vendors/sub-contractors) assigned by Vendor /Consultant/ Contractor to
perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor
acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during
the term of the contract is a condition of the contract with the City; and
By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section
448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to
utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and
requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract
with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for
the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor
knowingly violates the statute, the subcontract must be terminated immediately. lf t contract is terminated
for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a
period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any
additional costs as a result of termination of the contract due to Contractor's failure to comply with the
provisions herein.
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E -VERIFY FORM
Definitions:
"Contractor" means a person or entity that has entered or is attempting to enter into a contract with a
public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or
other remuneration.
"Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or
another subcontractor in exchange for salary, wages, or other remuneration.
Effective January 1, 2021, public and private employers, contractors and subcontractors will begin
required registration with, and use of the E -verify system in order to verify the work authorization status
of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S.
Department of Homeland Security's E -Verify System to verify the employment eligibility of:
a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within
Florida during the term of the contract; and
b) All persons (including sub-vendors/subcompanies/subcontractors) assigned by
Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The
Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of
Homeland Security's E -Verify System during the term of the contract is a condition of the contract
with the City of Opa-locka; and
Should vendor become successful Contractor awarded for the above -named project, by entering into this
Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat.,
"Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of
the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all
subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or
subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the
duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor
knowingly violates the statute, the subcontract must be terminated immediately. If this contract is
terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public
contract for a period of 1 year after the date of termination.
Company Name:
Authorized Signature:
Print Name:
Title:
Date:
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