HomeMy Public PortalAbout09 September 3, 1997 Budget & Finance040914 /7(
RIVERS/DE COUNTY TRANSPORTATION COMMISSION
BUDGET AND FINANCE COMMITTEE
(COMMISSIONERS MICHAEL BARRY, WILLIAM KLEINDIENST, JACK VAN HAASTER)
12:30 P.M.
WEDNESDAY, SEPTEMBER 3, 1997
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
3560 UNIVERSITY AVENUE, SUITE 100
RIVERSIDE, CALIFORNIA 92501
AGENDA
1. CALL TO ORDER.
2. APPROVAL OF MINUTES.
3. PUBLIC COMMENTS.
. 4. ADDITIONS/REVISIONS.
5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS.
5A. Proposed Analysis of the `Physics Alternative" Related to SCAG's Draft Regional
Transportation Plan.
Overview
Staff is recommending that the Commission: 1) Authorize a budget adjustment and
corresponding amendments to contracts with Valley Research and Planning Associates
(49%) and TransCore (51 %) for proportionate shares of a total of $60,000 to provide
technical modeling support for analysis of the "Physics Alternative" to SCAG's draft
Regional Transportation Plan; and, 2) seek proportionate reimbursement of costs from
other county transportation commissions within the SCAG region.
5B. Update on WRCOG: 1) Consideration of Functions and Relationships with Other
Agencies; and, 2) Internal Administrative Matters; Relation to RCTC Support.
Overview
At the WRCOG Executive Committee on August 25th, two items were discussed that
were of significance to RCTC: 1) Consideration of possible alignment of some current
WRCOG functions to other agencies and the appointment of RCTC representatives to
meet with WRCOG representatives to discuss the possible realignment of
responsibilities; and, 2) Internal administrative matters such as a contract with RCTC
for financial services and terminating WRCOG's office lease and the possibility of
housing WRCOG staff at the RCTC offices. An additional item being presented to the
Commission is the approval of additional $47,000 of LTF planning funds for WRCOG
for the second quarter of FY 97-98.
5C. Direction to Advertise a Request for Proposal (RFP) to Select a New Programmer to
Maintain RCTC's Various Data Base Programs.
Overview
Staff is recommending that the Commission direct staff to move forward with a
selection process that will identify an individual or firm that can continue maintenance
and creation of RCTC databases on an as needed basis.
Page 2
Agenda - Budget/Finance Committee
September 3, 1997
5D. Performance Evaluation Proposal Review Committee
Overview
Staff is requesting direction on the composition of the Proposal Review Committee for
the selection of a consultant(s) to conduct the Triennial Performance Audits.
5E. Quarterly Financial and Cost & Schedule Reports.
Overview
Presented are Combining Statements of Revenues and Expenditures and Changes in
Fund Balances (Unaudited) and the Highway and rail projects quarterly budget report
for the Quarter Ending June 30, 1997. Also, attached is the cost and schedule status
of the Measure A Contracts. The contracts are segregated by Measure A Plan category
and includes Highway, Rail and other Plans and Programs. The cost information
includes Commission authorized funds to date, contractual commitments to date,
current monthly expenditures, and total expenditures to date. The cost and schedule
reports are through the month ending July 31, 1997 prepared by Bechtel Civil, Inc. This
item is for receive and file.
6. HIGHWAYS/LOCAL STREETS AND ROADS.
6A. Amendment to FY 1998-2002 Measure "A"Five-Year Capital Improvement Plan for the
City of Palm Desert.
Overview
The Measure "A" Ordinance requires each recipient of streets and roads monies to
annually provide to the Commission a five-year plan on how those funds are to be
expended in order to receive disbursements for local streets and roads. Any
subsequent additions, deletions, or substitutions to the Plan must also be approved by
the Commission. The City of Palm Desert is requesting Commission approval to amend
their previously approved FY 1998-2002 Plan.
6B. Cathedra/ City Route 111 Project CVAG Regional Arterial Program Loan.
Overview
Staff is recommending that the Commission approve programming an additional $ 1
million in Measure A Highway Funds for the Route 111 Tier II Highway Improvement
for the Cathedral City Route 111 Project, subject to approval by CVAG to advance
these funds to Cathedral City from either the CVAG TUMF/Regional Arterial Program
or Commercial Paper and be reimbursed by the RCTC from the Measure A Highway
Program in 1999 - 2001.
Page 3
Agenda - Budget/Finance Committee
September 3, 1997
7. RAIL.
7A. Award of Design Contract for Pedestrian Overcrossings and Station Electronic
Surveillance Systems at the La Sierra and West Corona Metrolink Rail Stations.
Overview
Will be provided at the Budget and Finance Committee meeting after the results of the
selection panel are known.
7B. Direction to Advertise Plans and Specifications for Construction of Riverside Station
South Side Platform and Pedestrian Overcrossing.
Overview
Staff is recommending that the Commission direct Staff to advertise the Southside
Platform and Pedestrian Overcrossing for construction and bring back to the
Commission the results of the bidding for contract award to the lowest, responsive
bidder. Final project award will be contingent upon finalization of all right-of-way •
issues with adjacent property owners.
8. AIR QUALITY/CONGESTION MANAGEMENT PROGRAM
8A. Consultant Agreement with Gladstein and Associates /n Support of the Interstate Clean
Transportation Corridor Project.
Overview
The Commission's adopted FY 97/98 budget included an air quality goal to facilitate
public and private investments in clean air technology. In support of that goal, one
objective committed financial support and staff participation in the Interstate Clean
Transportation Corridor (ICTC) project to facilitate the location of clean fuel
infrastructure and deployment of clean fuel equipment along designated corridors in
Riverside County. Pursuant to the objective, staff recommends the allocation of
$25,000 to Gladstein and Associates to implement specific work tasks as defined in
the ICTC Phase II proposal.
8B. Enhanced Traffic Monitoring Program - Needs Assessment.
Overview
At the April meeting RCTC approved the replacement of the Congestion Management
Program's (CMP) Land Use Coordination Element with an Enhanced Transportation
System Monitoring Element. This item is a proposal to develop an Enhanced
Transportation System Monitoring Element for the CMP to comply with federal planning
and funding requirements.
10. ADJOURNMENT.
MINUTES
RIVERS/DE COUNTY TRANSPORTA TION COMMISS/ON
97-08
BUDGET AND FINANCE COMMITTEE
August 6, 1997
MINUTES
1. CALL TO ORDER.
Commissioner Will Kleindienst called the meeting of the Budget and Finance Committee to order
at 12:40 p.m. at the Riverside County Transportation Commission, 3560 University Avenue,
Suite 100, Riverside, California 92501.
Members Present
Michael Barry
Will Kleindienst
2. APPROVAL OF MINUTES.
M/S/C to approve the meeting minutes of July 2, 1997.
3. PUBLIC COMMENTS.
There were no public comments.
4. ADDITIONS/REVISIONS.
There were no additions/revisions.
5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS.
5A. Review of Audit Process.
Dean Martin, Chief Financial Officer, said that as instructed by the Commission, staff
met with Sarah Anderson and Teresa Trevino, Ernst & Young to review the UCR audit
study and develop recommendations for addressing the issues and concerns raised by
Commission funding recipients. He then reviewed the suggestions of improvement to
the audit process. If the Commission determine it appropriate that other cities/agency
could perform their own audit, some suggestions to change the audit process are: 1)
The city/agency auditors should be required to use the Transportation Development
Act/Measure "A" Audit Program developed by RCTC; 2) RCTC or its representative
should have the right to review the city/agency auditor work papers to ensure audit
quality; 3) RCTC should require the city/agency auditors to continue with RCTC all
issues noted during the management letter process; and, 4) the city/agency auditor
should be an audit firm that meets RCTC's qualifications and standards. It appears that
the internal audit function has outlived its usefulness and original purpose to follow up
on audit findings and instances of noncompliance.
Page 2
Minutes - Budget/Finance Committee
August 6, 1997
Commissioner Barry asked what qualifications of standards are and Dean Martin
responded the qualifications of standards have not yet been developed.
Teresa Trevino added that in regards to other auditors work, Ernst and Young would
review the work papers to make sure that their audit procedures met Ernst & Young
standards.
M/S/C that the Commission: 1) Maintain the existing process for fiscal year ending
June 30, 1997; .2) devise specific procedures, in cooperation with funding
recipients, to allow recipients to conduct their own audits subject to meeting
Commission requirements, to allow for greater local control of the audit process
while satisfying Commission audit requirements; and, 3) implement these
procedures beginning with audits of fiscal years ending June 30,1998.
5B. City of Perris Loan Documentation.
M/S/C that the Commission approve the "Agreement for Advance of Measure "A"
Local Streets and Roads Funds" for the City of Perris in the amount of $ 1,900,000.
5C. City of San Jacinto Loan Documentation.
M/S/C that the Commission approve the "Agreement for Advance of Measure "A"
Local Streets and Roads Funds" for the City of San Jacinto in the amount of
$ 1,300,000.
5D. Consultant Selection for the Triennial Performance Audit of the Riverside County
Transit Operators and the Riverside County Transportation Commission.
M/S/C that the Commission: 1) Circulate Request for Proposals to select a
consultant(s) to conduct the Triennial Performance Audits for the Riverside County
Transit Operators and the Riverside County Transportation Commission; and, 2)
direct staff to approach the other SCRRA member agencies to solicit their support
in the conduct of a performance audit for the SCRRA operation.
5E. Investment Report for Quarter Ending June 30, 1997.
M/S/C that the Commission receive and file.
5F. Monthly Cost and Schedule Reports.
Louis Martin, Bechtel Project Controls Manager, noted that the City of Murrieta loan is
now been terminated and closed out.
M/S/C that the Commission receive and file.
Page 3
Minutes - Budget/Finance Committee
August 6, 1997
6. HIGHWAYS/LOCAL STREETS AND ROADS.
6A. Providing Construction Management Services and Construction Support Surveying for
the Southside Platform, Pigeon Pass Park and Ride Lot, SR 91 Soundwalls, Yuma
Landscaping, La Sierra and West Corona Pedestrian Crossings.
Jack Reagan, Executive Director, stated that seven construction projects are scheduled
to be started and completed over a period of twenty months beginning this fall. The
Commission's construction program for Measure A funded projects directly contracted
by RCTC will then be inactive for several years. Construction Management Services
will be needed for each of the construction projects for the next two years. He then
presented the following options for providing Construction Management Services as
follows: 1) Use the design Consultant for Construction Management; 2) use the
Request for Proposal Process for each project, or for all projects; 3) use Bechtel to
provide these services; 4) look to other agencies such as SCRRA and the City of
Riverside to assure responsibility for construction and management of these projects.
Commissioner Barry asked staff to explain the staffing comparison cost of $1,683,169
to $2,013,213 and Jack Reagan responded that based upon assumption of what the
staffing load would be, this is the staffing load required. It ends up being more person
years because of the inability to balance the work load for both program managers and
construction managers.
Commissioner Kleindienst noted that in the review of the two comparisons, it is
appears that by having Bechtel provide the construction management service will keep
RCTC costs down.
Susan Cornelison, Program Manager, informed that Committee that in her conversation
with SCRRA, they did not think there was anyway that an SCRRA contracted firm
could compete with Bechtel on an hourly basis for the same amount of work because
of the proximity.
Steve DeBaun, RCTC Legal Counsel, said that the difference between the Bechtel
contract with other standard contracts with the Commission is that the Bechtel
contract has a liability cap.
M/S/C that the Commission select Option #1 where Bechtel provides Construction
Management Services as well as their Program Management Services for FY 1997-
1998 and take the following actions: 1) Award Amendment 1 to RO 9700 with
Bechtel Infrastructure Corporation for an amount of $600,000 with $50,000 of
additional extra work to increase their not to exceed contract value to $1,638,675
for FY 1997-1998 subject to RCTC Legal Counsel review; 2) award Amendment
5 to RO 9522 with the County of Riverside to provide Survey Services for RCTC
construction projects in FY 1997-1998 for an amount of $237,915 with an
additional contingency of $36,000 using a standard contract amendment for a new
not to exceed contract amount of $1,178,912; 3) direct staff to identify a local
firm or agency to provide material testing services for the construction projects and
bring back a recommendation to the Commission.
Page 4
Minutes - Budget/Finance Committee
August 6, 1997
6B. Approval of: 1) Revised Expenditure Plan for Highway 111 Projects in the City of Palm
Desert; 2) MOU's for Funding and Joint Development of Highway 111 Improvements
at Monterey, Portola, and San Pablo.
M/S/C that the Commission: 1) Approve the Measure "A" expenditure plan change
for Highway 111 such that Monterey is advanced from Tier II to Tier I and that
both San Luis Rey and El Paseo/Cabrillo be moved back from Tier I to Tier II. There
is no change to the total amount authorized for the City of Palm Desert for
Highway 111 improvements under Measure "A"; and, 2) approve the three
proposed memorandums of understanding for the funding and joint development
of State Highway 111 improvements at Monterey, Portola, and San Pablo subject
to RCTC Legal Counsel review and approval.
6C. Right -of -Way Acquisition for State Route 74 SHOPP Projects.
Jack Reagan stated that staff met with Caltrans and the County of Riverside Real
Property Division on July 29,1997 and determined that 40 parcels will be required.
Staff is seeking an amendment to the County's contract to add $208,400; the
amendment to include a 15% contingency of $31,260 to accelerate the acquisition of
right-of-way for the State Route 74 SHOPP projects.
M/S/C that the Commission award Amendment 8 to the County of Riverside to
provide right-of-way acquisition services for State Route 74 between 1-15 and 7th
Street in the City of Perris for a base amount of $208,400 and contingency of
$31,260, subject to RCTC Legal Counsel review and approval.
6D. Approval of the Design Cooperative Agreement 8-1021 with the State for the Design
of Soundwalls on State Route 91 between Magnolia to Mary Streets.
M/S/C that the Commission approve District Agreement No. 8-1021 with the State
for Design of the Phase I soundwalls on State Route 91 between Magnolia to Mary
Streets subject to Legal Counsel review and approval.
7. TRANSIT/RIDESHARE/BICYCLE AND PEDESTRIAN.
7A. Report on Measure "A" Specialized Transit Funding Recipients in Western Riverside
County.
M/S/C that the Commission review the report and support the recommended
improvements as noted.
7B. TRIP in the Coachella Valley.
M/S/C that the Commission: 1) Allocate an additional $27,500 in Measure "A"
Specialized Transit Funds available in the Coachella Valley to the TRIP Program;
and, 2) amend the FY 1998 SunLine Transit Agency Short Range Transit to
program a total of $47,500 in Measure "A" Specialized Transit Funds to the TRIP
Program.
Page 5
Minutes - Budget/Finance Committee
August 6, 1997
7C. FY 1997-98 SB 821 Bicycle and Pedestrian Facilities Program Funding
Recommendations.
M/S/C that the Commission approve the FY 1997-98 SB 821 Bicycle and
Pedestrian Facilities Program allocations as shown on Schedule I.
7D. FY 1996-97 SB 821 Program Extension for the City of Banning.
M/S/C that the Commission grant the City of Banning a six-month extension to
December 31, 1997 to complete their FY 1996-97 SB 821 sidewalk projects as
requested.
8. RAIL.
8A. Purchase of Santa Fe Depot Site.
This item was taken off the Budget and Finance Committee agenda.
8B. Request for Matching Funds for the Corona Depot.
This item was taken off the Budget and Finance Committee agenda.
8C. Joint Use Agreement with City of Riverside for Properties Associated with the Proposed
Southside Platform and Pedestrian Overcrossing.
This item was taken off the Budget and Finance Committee agenda.
8D. Option for Programming Rail -Designated Federal Funds to Capita/ Projects.
Susan Cornelison stated that she was prepared to bring to the. Commission a request
to program $3.1 million of Federal Section 9 dollars designated for rail improvements
to a project on the Union Pacific Line within Riverside County but this may not be
necessary because train movement has been moved onto another line. She reserved
the right to bring this item as a late breaking item to the Commission.
9. ADJOURNMENT.
There being no further business tocome before the Budget and Finance Committee, the
meeting was adjourned at 2:38 p.m.
ectfully submitted,
Y
Clerk of Commission
AGENDA ITEM #5A
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:
September 3, 1997
TO:
Budget and Finance Committee
FROM:
Jack Reagan, Executive Director
SUBJECT:
Proposed Analysis of the "Physics Alternative" Related to SCAG's
Draft Regional Transportation Plan
At its April 9, 1997 meeting, the Commission approved comments on the Southern
California Association of Governments' (SCAG) Preliminary Draft Regional
Transportation Plan The essence of the two most significant comments were
generally as follows:
(1) The RTP must be financially constrained to be consistent with the Federal
Intermodal Surface Transportation Efficiency Act (ISTEA), and the only
alternative which meet that requirement is what SCAG staff referred to as the
CTC's alternative.
(2) ISTEA requires that the RTP conform with the Implementation Plan for
attainment of air quality standards. None of the alternative plan proposals in
the SCAG preliminary draft were forecast to meet this requirement. With
respect to air quality conformity, we observed that any RTP vehicle emissions
calculations which are based upon the transportation model which forecasts
greater than the capacity of the transportation system cannot occur. We
suggested that capacity constraints should be considered to then determine if
a conformity finding might then be made.
Our comments have since come to be referred to as the "Physics Alternative" and we
have advocated that a technical analysis should be made of it. The issue was
referred to a standing Transportation Modeling Task Force for consideration as one
of a number of agenda items. I had advocated merely subtracting the "phantom trips"
from the emissions calculations. The task force indicated that such an approach
would not be acceptable to federal agencies; the data used for air quality analysis
must be based on the output of the transportation model. I also suggested that the
model might then be adjusted by reducing the assumed trip generating rates, but this
too was rejected as being too arbitrary. A subsequent special meeting of a select
number of the task force members was set.
Technical staff of the Orange County Transportation Authority (OCTA) and the San
Bernardino Associated Governments (SANBAG) have been most supportive of the
general intent of RCTC's comments in relation to recognizing the physical constraints
of the transportation system. So, we scheduled a pre -meeting to determine if our
respective technical experts could come to agreement on a method for analyzing the
"Physics Alternative". The attachment entitled Addressing Residual Demand in
Transportation Models, which was authored by OCTA staff following that pre -meeting
documents the OCTA, RCTC, and SANBAG technical experts' commonly proposed
methodology. In layman terms, the proposed methodology: (1) selectively focuses
on strategies to squeeze as much capacity as reasonably possible out of the corridors
where current assignments are too high; and then, (2) selectively reduces the
assumed population and employment numbers for the areas related to such corridors
until they are model results indicates they have achieved their designed capacity (i.e.,
assume either economic pressures would not support "over building" as a natural
control or a moratorium on housing in some areas and jobs in others if market
pressures are insufficient).
I believe that in the short-term, such a methodology will result in an RTP alternative
which meets the ISTEA mandates and, thus, avoid the imposition of federal sanctions
to withhold federal transportation funds and other sanctions. In the intermediate -
term, is will provide targeted information to county transportation commissions,
cities, and counties regarding selected improvements that might be made to add
system capacity withing financial constrains (i.e., toll roads or benefit assessment
districts), selected transportation control measures within financial constraints beyond
the assumptions used by the model (i.e., more ridesharing, transit, or telecommuting),
and/or potential adjustments to growth policies balance modeled trip origins and
destinations (i.e., job/housing balance). Another intermediate -term result would be
more time to deal with adjustment to a technical process which yields results about
future behavior based upon past and present behavior which are not sustainable.
The special modeling task force was receptive to the approach, but SCAG does not
have the time nor resources to devote to the analysis; their deadline for completing
the technical analysis for release of a revised draft RTP is the end of August and they
will be absorbed with supporting the review of their work products by stakeholders
throughout the region. In response to such constraints, I suggested that if SCAG
could make their computer resources at the Inland Office and model and
corresponding data available to our consultants the county commissions might
undertake the analysis during the RTP review period (60 + days). This approach is
acceptable to SCAG.
A project development team composed of our commissions modeling experts would
guide the work, with lead responsibility vested with Ron Taira of OCTA. Consultant
staff would be assigned to perform the actual work of model adjustments. RCTC has
existing contracts with Valley Research and Planning Associates for Congestion
Management Program activities, to which this directly relates, and TransCore for
Intelligent Transportation Systems planning. Attached is a cost proposal fromVRPA
prepared in concert with TransCore. The estimated total cost of the work is
$53,856; adding approximately 10% rounded up to the nearest thousand brings the
total requested budget authorization to $60,000: The proposed source of funds are
Transportation Development Act, Planning Funds for FY 1997-98 which have been
allocated but are not yet programmed.
Since time is of the essence, I have authorized VRPA to proceed and have also
executed a Single Signature Contract with TransCore to enable them to proceed with
service outside the scope of our existing contract. This item requests additional
budget authority to cover the work and corresponding authorization of contract
amendments. I will seek subsequent approval of appropriate funding participation
from the other transportation commissions, but even if such support is not
forthcoming this work is critical to our Commission to provide assurance that federal
funds may continue to flow as the result of an ISTEA conforming RTP. I also
acknowledge that it would be appropriate for RCTC to pay for a greater proportionate
share of the costs since the time of other agencies' modeling staff will be dedicated
to the project development team; RCTC has no such experts on staff and are
dependent upon our consultants.
Financial Assessment
Project Cost
$60,000
Source of Funds
Included in Fiscal Year Budget
FY 1997-98 TDA Planning Funds
Year
Included in Program Budget
N
Year Programmed
Approved Allocation
Year of Allocation
Budget Adjustment Required
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission:
1)
Authorize a budget adjustment and corresponding amendments to contracts
with Valley Research and Planning Associates (49%) and TransCore (51 %) for
proportionate shares of a total of $60,000 to provide technical modeling
support for analysis of the "Physics Alternative" to SCAG's draft Regional
Transportation Plan; and,
2) Seek proportionate reimbursement of costs from other county transportation
commissions within the SCAG region.
Addressing Residual Demand in Transportation Models
Issue: Travel demand models are developed from observed travel behavior data and
assume that future trip making and travel behavior remains constant with time. The
models estimate trips and travel based on input socioeconomic data assumptions
independent of available capacity in the transportation system. This could result in a
hypothetical imbalanced transportation system where demand far exceeds capacity. Such
is the case with the current regional forecast, as indicated by the SCAG model.
Demand cannot exceed capacity. As demand begins to exceed capacity, as under
severely congested conditions, travel behavior will change from the norm. People will
respond to congestion by forming carpools, switching to transit, telecommuting, working
at home, changing travel time, etc. Additionally, market forces would change in response
to severe congestion.
Proposal: First, adjust model output to reflect changes in travel behavior resulting from
severe congestion. Then, if any residual demand remains, identify the trip origins and
destinations that contribute to the congestion and estimate the reduction in growth
necessary to keep the demand in check with available capacity in the transportation
system. The following is a detailed description of this two step process:
Step 1:
• Conduct a select link analysis on the PM -Peak congested network to identify
corridors where demand exceeds capacity and determine origins and destinations of
trips using these corridors.
• Using the origins and destinations determined above, adjust the corresponding mode
choice output trip table to reflect:
- Increase transit ridership percentage to regional maximum (if transit is available).
- Increase carpool equivalent to maximum occupancy within the region.
- Increase telecommuting and work -at-home
(get consensus on amount of increase).
•, Convert the above trip table from productions/attractions to an origins/destinations
format and to time -of -day (AM -Peak, Mid -Day, PM -Peak, Night).
• Extend the PM -Peak period from 3-7 PM to 2-8 PM for trips using the congested
corridors and convert the trip table, as above.
• Replace the interchanges using the corridors with the extended peak trip interchanges.
• It may be necessary to iterate through the process again, to address latent demand
filling the freed up capacity.
• Conduct a similar analysis on the other time periods.
Step 2:
• Conduct a select link analysis on the adjusted networks above and identify origins
and destinations of trips using the over capacity corridors.
• Using the above trip interchange, reduce growth in increments of approximately 5%
until affected corridors are no longer over capacity.
" P o s t t h e r e d u c t i o n i n h o u s i n g a n d e m p l o y m e n t o n a T A Z m a p t o i l l u s t r a t e t o d e c i s i o n
m a k e r s w h e r e c h a n g e s i n s o c i o e c o n o m i c a c t i v i t i e s a r e l i k e l y t o o c c u r . T h i s s h o u l d
p r o v i d e a t a n g i b l e , e m p i r i c a l d a t a f o r m o r e e f f e c t i v e l o n g - r a n g e l o c a l a n d r e g i o n a l
p l a n n i n g .
03'7,133
.4."
VALLEY RIwSEARCII
AND PLANNING
ASSOCIA TES
Transportation Planning • Traffic Ettyincetitix/X11)4.1eltitg
Intelligent 'Transportation Systems • Air Quality i'lanningUttialy'sis • Friirrlltttuweal Attalysis
TO: Hideo Sugita
FROM: Erik Ruehr-
DATE: August 21, 1997
RE: SCAG Modeling Process - Physics Alternative
This memorandum provides documentation of our discussion yesterday on scope and costs
estimates for VRPA and TransCore to conduct a technical analysis of revising the SCAG
modeling process to deal with trips over the capacity of the roadwa
formal proposal, but is presented for your information.y system. This memo not a
SCOPE OF WORK
VRPA and TransCore will work on a time and materials basis with the SCAG model to identify
taps over capacity of the roadway system, uSe peak spreading and mode split to reduce these trips
to the extent possible, and identify where select socioeconomic adjustments may be needed in
order to produce a realistic traffic forecast. We will follow the process outlined by OCTA titled
"Addressing Residual Demand in Transportation Models" presented at our August 19 m
SCAG. The work will start as soon as possible and conclude in mid -October. eeting at
COST ESTIMATE
VRPA
Georgiena Vivian: 64 hours @ $125 $8 000
Erik Ruehr. 160 Hours @100 16,000
�itect EXpenc•
VRPA Total:
$26,400
itanscore
Steve Smith:
Sailendra Batmendakur,
Direct man fires
TransCore Total:
64 hours @ S150
256 hours @ S60
S9,600
15,360
2A96
S27,456
Central California: 171(c \l' jruuilc'r. sum. 10;; * 1•rc•.in t',\ !1;:7I ! • (:•n;p " 1 Plot: • 1• \\ (::'1'tl :'; 1 I':.,lt- r•tu.ul
Southern er
ou hernC n1iCrnia::id4.'• 1F...c:, (•r.arJl l 1p,h�. Ntou. �tt.i' ',Ili 1 c:1'1:'1!c•• Ic,it') -"*.''• I7r''•• t \\ 11 1't?'.Iic' (r.2 't!: ut.ul at ,.tar
I. .a •two 11.11, l il, t.l'I Ii11- I •1..1 , ‘‘•, - 1 r•.li ltM,.
AGENDA ITEM #56
"
R I V E R S / D E
C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N
D A T E :
S e p t e m b e r 3 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
U p d a t e o n W R C O G : ( 1 ) C o n s i d e r a t i o n o f . F u n c t i o n s a n d
R e l a t i o n s h i p s w i t h O t h e r A g e n c i e s ; a n d , ( 2 ) I n t e r n a l A d m i n i s t r a t i v e
M a t t e r s ; R e l a t i o n t o R C T C S u p p o r t
D u r i n g i t s A u g u s t 2 5 , 1 9 9 7 m e e t i n g , t h e W R C O G E x e c u t i v e C o m m i t t e e c o n s i d e r e d
t w o a g e n d a i t e m s o f s i g n i f i c a n c e t o R C T C . T h e p u r p o s e o f t h i s m e m o r a n d u m i s t o
s u m m a r i z e t h e d i r e c t i o n f r o m d i s c u s s i o n o f t h o s e i t e m s a n d s u g g e s t R C T C s u p p o r t i n g
a c t i o n s .
T h e f i r s t r e l a t e d t o c o n s i d e r a t i o n o f p o s s i b l e r e a l i g n m e n t o f s o m e c u r r e n t W R C O G
f u n c t i o n s t o o t h e r a g e n c i e s . S u p e r v i s o r J i m V e n a b l e a n d t h e M a y o r s o f c i t i e s l o c a t e d
w i t h i n t h e T h i r d D i s t r i c t m e t t o d i s c u s s t h e p o s s i b l e r e a l i g n m e n t a n d m a d e t h e i r r e p o r t
t o t h e W R C O G B o a r d . I n c l u d e d i n t h e r e c o m m e n d a t i o n s w a s a p r o p o s a l f o r R C T C t o
a s s u m e r e s p o n s i b i l i t y f o r t r a n s p o r t a t i o n p l a n n i n g m a t t e r s i n t h e w e s t e r n R i v e r s i d e
C o u n t y a r e a . T h e W R C O G p r o p o s e d t o d e s i g n a t e a . S e l e c t C o m m i t t e e o f t h e i r
m e m b e r s t o m e e t j o i n t l y w i t h a s i m i l a r R C T C c o m m i t t e e . T h e C h a i r m a n s h o u l d
a p p o i n t r e p r e s e n t a t i v e s t o m e e t w i t h W R C O G .
T h e s e c o n d r e l a t e d t o i n t e r n a l a d m i n i s t r a t i v e m a t t e r s . T h e W R C O G d i s c u s s e d a n d
a p p r o v e d t h e f o l l o w i n g r e c o m m e n d a t i o n s :
1 . N e g o t i a t e a c o n t r a c t f o r f i n a n c i a l s e r v i c e s w i t h R C T C . D e a n M a r t i n , R C T C
C h i e f F i n a n c i a l O f f i c e r , h a d p r e p a r e d t h e a t t a c h e d p r o p o s e d c o s t f o r s e r v i c e
w h i c h w a s a c c e p t e d b y t h e W R C O G B o a r d .
2 . C o n t i n u e e x p l o r a t i o n o f t e r m i n a t i n g t h e e x i s t i n g l e a s e a n d p r o c e e d w i t h R C T C
a s a v i a b l e o p t i o n f o r a t l e a s t t e m p o r a r y s p a c e . I n o r d e r f o r R C T C t o p r o v i d e
t h e d e s i r e d s p a c e , o n e o f t h e f o l l o w i n g t w o o p t i o n s w o u l d b e r e q u i r e d :
a . R e l e a s e . 6 8 2 s q . f t . o f o f f i c e s p a c e t o t h e b a c k ; N a t y K o p e n h a v e r , O f f i c e
S e r v i c e s M a n a g e r / C l e r k t o t h e B o a r d , h a s n e g o t i a t e d a $ 1 . 2 5 p e r s q .
f t . / f u l l s e r v i c e ( $ 8 5 0 / m o n t h , $ 8 5 0 0 / 1 0 m o n t h s ) f o r t h e b a l a n c e o f t h e
y e a r . R C I i s o f f e r r i n g t h e s p a c e a t $ 1 . 2 5 p e r s q . f t . t o a s s i s t t h e
C o m m i s s i o n i n l o c a t i n g s p a c e t o h o u s e W R C O G s t a f f . T h e l e a s e w i l l
h a v e t o b e r e n e g o t i a t e d , i n c o n j u n c t i o n w i t h t h e S u i t e 3 0 0 s p a c e , f o r F Y
9 8 - 9 9 . T h e a v a i l a b l e s p a c e w o u l d a c c o m m o d a t e 5 p e o p l e a n d s p a c e f o r
a n a d d i t i o n a l 7 i s a v a i l a b l e w i t h i n R C T C ' s c u r r e n t o f f i c e s u i t e ; O R
b. Terminate the existing tenancy of Brown & Holmes Healthcare Group in
the Commission's annex at 1746 Spruce Street. Since 30 days notice
is required (current lease expires November 8, 1997), this option may
not be viable if the WRCOG move is to occur very quickly. It would also
cost RCTC more, since we would lose current rental revenues of $1, 500
per month or $18,000 per year.
Although not specifically addressed during the WRCOG meeting, one additional issue
which should be considered by RCTC is providing additional grant funding
authorization to WRCOG for FY 1997-98 work activity. During its June 11, 1997
meeting, the Commission approved $47,000 of funding to WRCOG which was
sufficient for the first quarter. If RCTC intends to provide additional funding support,
that action should be taken during this meeting to provide WRCOG with assurance
that it can meet its cash flow requirements. In light of the progress which WRCOG
is making to functionally integrate its transportation programs with RCTC, I would
support an additional $47,000 allocation.
Financial Assessment
Project Cost
1. $45,000 for additional personnel expense to support
WRCOG accounting functions;
2. $8,500 for additional office space rent; and,
3. $47,000 for LTF planning funds to WRCOG for the
second quarter of FY 1997-98.
Source of Funds
Funds to cover the additional accounting burden would come
from WRCOG funds;
Funds for office space rent and allocation of planning funds to
WRCOG would come from budgeted but unallocated LTF funds.
,,+
}::':%C i:::i:•r{{vie'::.'•: 4
: n••Y :.::..}•:::: +i •.•x by .}
: r.::: n•:.::::: r....... vv.} . :.,:}}.r.• }.:+v:v.:..
:..+.:�.•f}s..: r.•4k.: }..
.v:::::::::::: :v:::::.•; .....::... ....:.h:.::. ::•.vvv{!
.... :. •. v... .....:..:.••v: •.v; ...:. r. r........ ......
. Jv:•
�':... rh.}x
�
�, .:. r.
.. :.v:.
..... .... iii:...............:.....::...:::h.:.. ''' ......................
. h..... 1't irk
.} �•r�.:�. v.•.• :::i�vi ';:;,{'••::::.:....: r..8: yi}:•::::.r;
.• : �}'ir•::.. {1i.'r r.....v...:{ •}..... i
p rrh..... }
.•r�k F•},.vk�}},{��'.v.�:^A. � • +vvv,• v,•{.: n:r:::::: x: }}
:... F,h::. ..... .0 .;. .....+r.::.:•:::.r{::vv •}:::}}:•:{: •::v::;}•..:
}{+.....:..:. .v.:....:.v...+frr N:•:...... ... ....v................. .........
iiiii.
n :{�ri.:.
...'•ki}
Included in Fiscal Year Budget
N
.. ...
.... . .{.........
Year
Included in Program Budget
N
Year Programmed
Approved Allocation
N
Year of Allocation
Budget Adjustment Required
Y
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission:
1) The Chairman should appoint members to meet with the WRCOG Select
Committee to consider functional responsibilities in relation to RCTC;
2) Approve RCTC providing accounting support services to WRCOG for
reimbursement as proposed;
3) Authorize WRCOG to share space with RCTC for the balance of FY 1997-98,
including rental of additional space at RCTC's current offices. No direct charge
would be made to WRCOG, but incremental costs for additional space is
proposed to be funded from budgeted but unprogrammed LTF planning funds
for western county programs; and,
4) Approve an additional $47,000 of LTF planning funds for WRCOG for the
second quarter of FY 1997-98. The WRCOG Overall Work .Program and
Budget has already been submitted and I believe it sufficiently justifies the
funding.
Riverside County Transportation Commission
Proposal to Provide Financial Management Services
for the Western Riverside Council of Governments
One time activities
Establish account structure
Design cost al °cation plan
Design detail GLA
Hrs.
16
Rate
97.91
Amt.
1,566.63
Hrs.
16
Amt.
1,566.63
Hrs.
Amt.
Hrs.
Amt.
30
97.91
2,937.44
30
2,937.44
24
97.91
2,349.95
24
2,349.95
One time acti
Mies
70
6,854.02
70
6,854.02
Ongoing activities
Invoice Processing
G/L Maintenar ce
Audit Coordination
180
36
97.91
97.91
17,624.63
3,524.93
60
12
5,874.60
1,174.92
60.00
12.00
5,874.60
Financial Reporting
Investments
Budget Monitoring
40
97.91
3,916.40
1,174.92
60.00
12.00
5,874.60
18
18
9
97.91
97.91
97.91
1,762.46
1,762.46
881.23
6
6
3
587.46
587.46
293.73
6.00
587.46
40.00
6.00
1,174.92
3,916.40
587.46
6.00
3.00
587.46
293.73
6.00
3.00
587.46
293.73
Total ongoing
301
29,472.11
87
8,518.17
87.00
Total all activ
ities
371
36,326.13
157
15,372.19
8,518.17
127.00
12,434.57
87.00
8,518.17
127.00
12,434.57
The above analysis involves review and supervision at a management level. It does not include clerical processing.
No provision has been made for purchasing, contract administration, or budget preparation.
Indicated hours are an estimate. Actual hours may be higher or lower than shown.
Rate is calculated using the Commission's multiplier applied to the CFO's base hourly wage.
fiusers/martinwd/budget98/rcogprop.wk4
AGENDA ITEM #5C
RIVERS/DE
COUNTY TRANSPORTATION COMM/SS/ON
DATE:
September 3, 1997
TO:
Budget and Finance Committee
FROM:
Bill Hughes, Bechtel Project Manager
THROUGH:
Paul Blackwelder, Deputy Executive Director
SUBJECT:
Direction to Advertise a Request for Proposal (RFP) to Select a New
Programmer to Maintain RCTC's Various Data Base Programs
RCTC currently has several data base programs that contain information to support
various areas of responsibility. RCTC currently has data base applications supporting
property licenses, document control, ride share tracking, and other miscellaneous
programs. The programmer responsible for the majority of the above programs is
currently unable to continue providing support to the Commission Staff. Staff is
recommending that the Commission move forward with a selection process that will
identify an individual or firm that can continue maintenance and creation of RCTC
databases on an as needed basis.
A brief scope of work for this effort is as follows:
A. Provide a trained data base programmer that will act as a single point of contact
for coordination of the various assigned tasks associated with maintenance of
existing RCTC data base applications and the creation of new data base
applications as directed by RCTC Staff.
B. Creating or updating Foxpro code, menus and reports for the rideshare incentive
tracking program, rail parcel tracking program, fixed asset tracking program,
document tracking program and other database applications requested by RCTC
Staff.
C. Installation and update of the data base programs as requested by RCTC Staff.
D. Training of RCTC Staff on the use of the programs.
E. Maintaining and delivering of an up to date version of all programming materials
and documentation, including source code, to RCTC at intervals or times
requested by RCTC Staff.
F. Provide telephone and site support as required.
Financial Assessment
Project Cost
To be determined through the selection process
Source of Funds
`r,•i,:tiG:; L: rtitii�.{?^>?in•'•i..R 'C•::n,`.\^;> }�Y.?;:••L}
•:.??':#:
Measure "A"
Financial Assessment
Included in Fiscal Year Budget
Y
Year
Included in Program Budget
Y
Year Programmed
Approved Allocation
Year of Allocation
Budget Adjustment Required
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission direct Staff to move forward with a selection process that will
identify an individual or firm that can continue maintenance and creation of RCTC
databases on an as needed basis.
AGENDA ITEM #5D
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
September 3, 1997
TO:
Budget and Finance Committee
FROM:
Cathy Bechtel, Program Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
Performance Evaluation Proposal Review Committee •
The Commission currently has two Requests for Proposals out for bid. One to conduct
the Triennial Performance Audit of the Commission and the second to conduct the
Triennial Performance Audit for the Transit Operators. Bids are due on Friday,
September 12, 1997. Previously, we have convened a policy level committee to
select the consultant(s). Listed below are various options for the composition of the
Proposal Review Committee:
• Budget and Finance Committee (Commissioners Barry, Kleindienst, van Haaster)
• Personnel Committee (Commissioners Buster, Clifford, Kelly)
• Short Range Transit Plan Committee --This committee is comprised of one policy
representative from each of the transit operators in the Western County and one
representative from RCTC. Currently there are two Commissioners on this
committee, Councilman Clifford representing the City of Riverside and Judy
Nieburger, representing RCTC. If this committee is selected we would
recommend the addition of a representative from SunLine Transit Agency.
• Ad -Hoc Committee with one representative from each of the above committees.
STAFF RECOMMENDATION:
That the Budget and Finance Committee provide direction to staff on the composition
of the Proposal Review Committee for the selection of a consultant(s) to conduct the
Triennial Performance Audits.
AGENDA ITEM #5E
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
September 3, 1997
TO:
Budget and Finance Committee
FROM:
W. Dean Martin, Chief Financial Officer
Louie Martin, Project Controls Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
Quarterly Financial and Cost & Schedule Reports
Attached are Combining Statements of Revenues and Expenditures and Changes in
Fund Balances (Unaudited) and the Highway and rail projects quarterly budget report
for the Quarter Ending June 30, 1997. Also, attached is the cost and schedule status
of the Measure A Contracts. The contracts are segregated by Measure A Plan
category and includes Highway, Rail and other Plans and Programs. The cost
information includes Commission authorized funds to date, contractual commitments
to date, current monthly expenditures, and total expenditures to date. The cost and
schedule reports are through the month ending July 31, 1997 prepared by Bechtel
Civil, Inc.
Detailed supporting material for all contracts and Cooperative Agreements is available
from Bechtel staff. Staff will be available at the meetings to answer any questions.
Financial Assessment
Project Cost
Source of Funds
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:::::•}v.}v.}vx++•};}'•}w•f v: rv}}}:.v:::.v:.: �....•.:. •:'f.•:•:•:}.•:...
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.:r... ..,.v: •:. .: •:r..{ {.:.... .. .. .......... ..•.............
xv ....... .; :* .:, ...:.......... 4..:...:...::::: '... •.•.::::
'�:�i ,+ ...... }•.}.•:✓•:.... }..•y... f. .n ...:v {.•..r::.•.v:
r;.,v ✓x: r..:.•4.{+'::: \::{ :•::.:::....:.,•::\w: .v.•.••::.: ti :........:...
.:....... ..............
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Included in Fiscal Year Budget
Year
Included in Program Budget
Year Programmed
Approved Allocation
Year of Allocation
Budget Adjustment Required
Financial Impact Not Applicable
X
STAFF RECOMMENDATION:
That the Commission receive and file
Attachments
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IVfI,i7V *SA TaOQfIR
OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION 27-Aug-97
For Year Ending June 30, 1997 Western 09:48 AM
State Western County
General
Western Eastern Transit Coachella County Commercial Combining
REVENUES SAFE / FSP County County Assistance Const. Const. Paper Total
Sales Tar Revenues -Measure A 1,525,500 0 40,864,413 15,498,237 0 0
Other Sales Tar Revenues 5,098,185
340 0 0 57,888,150
Federu/, State,Locul &Other Governments Revenues 0 0 0 0 0 0 5,098,185
Other Revenues ,432 1,234,884 1,521,319 0 891,483 0 41,770 2,956,443 6,680,331 Interest Income 183.195
342,658 492,205 72,843 1,429,792 0 0
$5.885 712117 179,255 182,142 2,698,895
TOTAL REVENUES 902.441 58.657 3.196.199 1113147 100.292 6.452.033
7,183,971 1,812,974 43,170,793 17,830,470 950,140 3,196,199 1,434,172 3,238,877 78,817,594
EXPENDITURES
Administration:
Salaries and benefits 981,049 125,438
Professional services(Eacludes General Legal) 531,362 13,383 0 0 0 1,106,486
General Legal services 95,795 0 0 3,000 547,745
Office lease 5,155 0 100,949
1.58 12,144
Operations/Overhead 473739202,402
58 42.077 � 1,�
TOTAL ADMINISTRATION COI 633 633 520.465
2,272,420 198,196 633 1,266 633 633 633 3,633 2,478,047
Capital Outlay 218,452 16,438
234,890
TOTAL EXPENDITURES 6,567,435 1,742,115 22,378,170 7,582,572 1,270,216 23,472,585 1,405,422 12,926,206 77,344,722
OTHER FINANCING SOURCES (USES)
Debt Proceeds
Operating transfers in (out) (910,000) 0 (17,962,080 0 0
OTHER FINANCING SOURCES(USES) ) (8,094,011) 0 92,132 0 910,000 (25,963,959�
AND REVENUES OVER(UNDER) EXPENDITURES (293,465) 70,858 2,830,542 2,153,886 320 07 ( 6) (20,184,254) 28,750 (8,777,329) (24,491,087)
Contingencies 250,000 10,000 490,000 0
0 500,000 1,000,000 250,000 2,500,000
FUND BAI.ANCE4uIy 1,1996 4192128 2325.167 18102.760 33386,188
1.432.881 32.493445 21.532,220 11.531,692 125.196181
FUND BALANCE -June 30, 1997 3.748.763 2,386.025 20.543302 35,540,074 1.112,805 11.808,891 20,560,970 2,504,363 98.205.194
Programs/Projects
Salaries and benefits 47,069 421,134
Professional services(Ezcludes General Legal) 200,873 49,969 36,324 468,203
General Legal services 200,873 9,969 736,324 0 2,300 289,467
Projects -General 31
0 0 1,753,396 7,700 0 26,440 0 0 929,745
Highway Engineering 0 0 0 7,845 0 0 1,017,496
0
Highway Construction 6,769 0 0 297,336 464,127 52,778 821,009
Highway Special Studies 0 4,345 85,468 0 462,179 890,508 10,540,029 11,982,530
55,670 277,048 117 513
Highway ROW 0 0 0 1,610 0 451,841
Rail Engineering 0 0 0 109,966 0 0 2,794,842 48,543 2,329,766 5,283,117
Rail Construction 0 0 557,843 0 0 0 0 0 557,843
Rail ROW
0 0 21,467 0 0 0 0 0 21,467
144,
SCRRA Capital Contribution 550 0 0 0 0 0 0 0 144,669
0 618,439 0 0 0 0 0 618,439
Commuter assistance -Excludes SANBAG 550 1,493 1,138,530 0 0 Regional Arterial 0 0 0 0 0 1,140,572
Specialized Transp/Trans(Includes SCRRA Rail) 2,687,200 0 1,230,280 1,143,712 0 19,881,011 0 0 20,024,723
Streets &Roads 0 0 11,230,280 1,449,999 0 0 0 0 5,367,479
Project Maintenance, Operations & Towing 604,423 1,193,894 6 0 0 0 22,254,000
STA Disbursements 0 0 0 0 0 1,798,323
TOTAI PROGRAMS/PROJECTS 0 4 0 4 1169.583 0 0 0 1169.583
3,885,285 1,527,481 22,377,537 7,581,307 1,269,583 23,471,952 1,404,789 12,922,573 74,440,507
LTF Disbursements 191,278 0 0 0 0
0 0 0 191,278
Statement of Revenues, Expenditures and changes in Fund balances- General, Special Revenue
and Capital Projects Funds
Budget Variance explanations
For twelve months ending June 30, 1997
REVENUES
Federal, State, Local and other Governments Revenues @ 77%
Expected STA funds for the 3rd and 4th quarter have not been received.
EXPENDITURES
Highway Engineering @59%
There is a total of $581K that several cities in the Coachella Valley have not billed for
Route 111 design: Cathedral City for Date Palm, City of Palm Desert for Deep Cyn, San
Pablo/San Luis Rey, Portola, Monterey, City of Indio for the Monroe to Rubidoux
project.
Highway Special Studies @48%
Transcore is $124,000 behind in billing for the ITS strategic plan; the RT79 realignment
study by CH2M Hill was late starting and we have not received their June invoice. The
Corona Bypass study being performed by RBF & Assoc. was late in starting and we have
yet to receive their June invoice. The San Jacinto Branch line study by Boyle Eng. was
completed under budget.
Rail Construction @ 16%
It was anticipated that some rail construction on the southside platform at Downtown
Riverside station would start prior to fiscal year end, but that did not happen. The City of
Riverside was to relocate a water service line and that work has not yet been performed.
Rail ROW @ 48%
The acquisition of the Atco Rubber Bldg. for the Dwntwn Sta. has not been completed.
General Legal Services @140%
Overrun is due to on -going litigation not budgeted for Route 79 Lamb Canyon, Gilman
Springs Grade Separation and Sanderson Ave. Bridge project right of way cases.
Reimbursement by Caltrans is expected for all of these costs. In addition legal counsel
was involved in the litigation of several construction claims.
General Note: A number of the accounts now showing under budget will come in closer to budget
once end of the year accruals have been posted. It is not anticipated that any of these will run
over budget.
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AGENDA ITEM #6A
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
September 3, 1997
TO:
Budget and Finance Committee
FROM:
Jerry Rivera, Program Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
Amendment to FY 1998-2002 Measure "A" Five -Year Capital
Improvement Plan for the City of Palm Desert
The Measure "A" Ordinance requires each recipient of streets and roads monies to
annually provide to the Commission a five-year plan on how those funds are to be
expended in order to receive disbursements for local streets and roads. The agencies
are also required to submit the annual certification of Maintenance of Effort (MOE)
accompanied by documentation supporting the calculation.
The City of Palm Desert's Measure "A" Five -Year Plan was approved by the
Commission at its July 9, 1997 meeting. Any subsequent additions, deletions, or
substitutions to the Plan must be submitted to the Commission for approval.
Therefore, the City is requesting an amendment to their Plan in order to include six
projects carried over from FY 1996-97 to FY 1997-98.
Financial Assessment
Project Cost
Source of Funds
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Included in Fiscal Year Budget
Year
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Year Programmed
Approved Allocation
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Budget Adjustment Required
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission approve the amendment to the FY 1998-2002 Measure "A"
Five -Year Capital Improvement Plan for the City of Palm Desert as submitted.
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AGENDA ITEM #6B
RIVERS/DE
COUNTY TRANSPORTATION COMM/SS/ON
DATE:
September 3, 1997
TO:
Budget and Finance Committee
FROM:
Paul Blackwelder, Deputy Executive Director
SUBJECT:
Cathedral City Route 111 Project CVAG Regional Arterial Program
Loan
The Measure A Highway Program contains $20 million for operational improvements
on Highway 111 in the Coachella Valley. The total program was divided into two tiers
of projects with $11 million approved through 1998. The estimated costs for the
Cathedral City Route 111 improvements, three projects, was $9.3 million. The
Commission allocated $4,596,000 from the Route 111 Tier I Highway Improvements.
In order to allow Cathedral City to construct all three projects at the same time, CVAG
agreed in 1995 to loan Cathedral City $4,740,000 from the Regional Arterial Program
with repayment from the Highway Program beginning in 1999 when funding will begin
to be programmed for the Route 111 Tier II Highway Improvements. The Commission
approved this advance of funds from CVAG to Cathedral City.
Revised estimates show the cost of the Cathedral City Route 111 Improvement
Projects will be approximately $12 million. The reasons for the additional costs are
identified in EXHIBIT B - AMENDMENT ONE which is attached. Cathedral City has
requested CVAG to advance an additional $1 million from the Regional Arterial
Program to be repaid from the Highway Program beginning in 1999 and no later than
2001. Measure A is a "return to source" program and the Strategic Plan has identified
funding available for improvements along Route 111. The most recent funding
estimates show that funding available for improvements on Route 111 will exceed the
original estimate of $20 million. The additional $1 million requested for the Cathedral
City project can easily be accommodated by the future additional revenues expected
from the Highway Program.
Cathedral City is scheduled to begin construction October 1, 1997 and complete the
projects by July 1, 1998 if their request is approved by CVAG later this month. RCTC
can provide the funds to Cathedral City through the use of Commercial Paper if CVAG
does not have adequate funds in their TUMF/Regional Arterial Program.
Financial Assessment
Project Cost
Source of Funds
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Financial Assessment
Included in Fiscal Year Budget
N
Year
Included in Program Budget
Year Programmed
1999
Approved Allocation
Year of Allocation
Budget Adjustment Required
N
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission approve programming an additional $1 million in Measure A
Highway Funds for the Route 111 Tier II Highway Improvement for the Cathedral City
Route 1 1 1 Project, subject to approval by CVAG to advance these funds to Cathedral
City from either the CVAG TUMF/Regional Arterial Program or Commercial Paper and
be reimbursed by the RCTC from the Measure A Highway Program in 1999 - 2001.
CITY OF CATHEDRAL CITY - RIVERSIDE COUNTY TRANSPORTATION
COMMISSION (RCTC) - CVAG REIMBURSEMENT AGREEMENT
"STATE HIGHWAY 111 (FROM CATHEDRAL CANYON TO DATE PALM DRIVE
AMENDMENT NUMBER ONE
THIS AMENDMENT NUMBER ONE is made this day of _
of Cathedral City ("Agency"), Riverside County Transportatign Co
ACVAG "RCTC")' and the Coachella Valley Association of Go ;; en
This ainendment obligates and authorizes for expenditure, ad
terms of the existing Reimbursement Agreement, executed Nov
All other provisions are considered in force. Exhibit "A" - "Sco
Reimbursement Agreement. CVAG will advance funds to Ag;
•2;, >
Under the terns of the Agreement executed November
authorized for the "State Highway 111 (from Cathed >,
of Cathedral City has requested that additional fund s'
authorized for expenditure for the "State Highway 11
For further detail please see Amendment One.xhibi
full repayment to C\G no later
terms and condit'�'°
�the ex'�$
.• ,
,iCT^ RPpay:t:Pnt in CVAG: This 1$ �• r
ar>�°:•,0 4"� oral affiance aga* future RCTC Measure"A" revenues.
will commit State Highway Measure ay�`�eginning in the year 1999. RCTC guarantees
a State Highway Measure "A" project. All other
one.
, by and between City
tate Highway 111 Lead
is joint powers agency,
not previ _ "ed under the
95, Exhibit "BNAMI:timate of Cost".
s" remain the same as in the existing
,teats
S ; $..
1 , 1 '
s previously obligated and
Date F.,• aPf <$rive)" project costs. The City
�t iiiivltto eV -tad, $1,000,000 be obligated and
A � ,. ,�
'`or
_:.:. you to Date Palm Drive)" project.
Previously b t ate 0 lig d,` ,
New obligation;er this
Total amotiar' after Amendme
riding fa^
year 2, `' a r ZN
ment resimmal
for eX illiture (Original Agreement) $ 4,740,000
1 t AM °
ibligated and authorized for expenditure to x)
Post -its Fax Note 7671
RCTC
Contract: cc/rctc/evag. 97-08 Amendment Number One eAwpAagree\amendkccruc.aml
Page 1
7
D1 WITNESS WHEREOF, the parties hereto have caused this agreement to be executed by their duly authorized
representatives on this date:
ATTEST: CITY OF CATHEDRAL CITY;
By:
By:
By:
George Truppelli, City Manager David Berry,
Jack Reagan, Executive Director
Patricia A. Larson,
Executive Director
:s
RCTC
By.
Alex Cli
CV
f
hairman
Conuact: cc/rem/eves. 97-08 Amendment Number One c:lwplagreMame dlcerete.aRt1 Page 2
J
EXHIBIT B — AMENDMENT
ESTIMATE OF COST
"STATE HIGHWAY 111 (FROM CATHEDRAL CANYO
(FROM INFORMATION PROVIDED BY CITY OF
DFSCRTPTION
1) Pro-rata portion of Bridge Construction
2) Bank Protection and Flood Control
'3) Construction Management
4) Costs related to Traffic Control Requirements
5) Additional Right of Way Acquisition, Ac
Legal costs related to settlements and b
Total
x
w
>kx
oat -
Previously Qbiigated and ��d (O�:_�'. � _ x= ent)
New obli under
4
Project To
e
:<ytl
x.•s.63»resat:
•
s�• • .
.c:..
18:ob
4A'
'sktkv,
ONE I
N TO DATE PALM DRIVE)"
CATHiEDRAL CITY)
Ham.
; aMOT INT
r:..
320,000
100,000
130,000
$1 (.1BQ =
$ 4.7411., XX)
$ L , 2 02)
4igated and authorized for expenditure L 5,7�0ao
. _
B
Contract: cchctckvag. 97.d8 Amendment Number One cAwptagreetamendtccrctc.r1
Page. 3
EXHIBIT C - AMENDMENT ONE
UPDATED PROJECT SCHEDULE
"STATE HIGHWAY 111 (FROM CATHEDRAL CANYON TO DATE PALM DRIVE)"
PROJECT SCHRni TT P
(FROM INFORMATION PROVIDED BY CITY OF CA 'Y)
Start Construction
Project Completion
Contract: ca/rctc/cvag. 97-08 Amendment Number One c:l vplagmelamendlccretc.a#r1 Page 4
AGENDA ITEM #7A
RIVERS/DE
COUNTY TRANSPORTATION COMM/SS/ON
DATE:
September 3, 1997
TO:
Budget and Finance Committee
FROM:
Bill Hughes, Bechtel Project Manager
THROUGH:
Paul Blackwelder, Deputy Executive Director
SUBJECT:
Award of Design Contract for Pedestrian Overcrossings and Station
Electronic Surveillance Systems at the La Sierra and West Corona
Metrolink Rail Stations
At the April 1997 Commission meeting, RCTC adopted a plan for the expenditure of
the remaining Proposition 108 and 116 funds that will expire in July of 1999 and
under a separate item directed staff to proceed with the phased implementation of
electronic surveillance systems at the Riverside County rail stations. Included in the
funding plan for the Proposition 108 and 116 funds was the construction of pedestrian
overcrossings and rail station security systems at. the La Sierra and West Corona
Metrolink rail stations.
The pedestrian overcrossings at the La Sierra and West Corona stations will be
required prior to the BN&SF expanding their system to three (3) tracks through the
stations. Having pedestrians crossing three active tracks is too great a safety concern
to be adequately addressed by the existing at grade rubberized crossing that is
protected only by flashing lights. If Proposition 108 and 116 funds are to be used to
construct the overcrossings and satisfy the future requirement that we construct these
overcrossings, then they must be constructed prior to July of 1999 when the funds
will expire.
At the July 9, 1997 RCTC meeting, the Commission directed Staff to issue a Request
for Proposal (RFP) to engineering professionals that would be qualified to perform
these preliminary and final design services for the above named projects. Staff has
received proposals from 4 firms. The selection panel reviewed the proposals and short
listed to three firms which was the maximum that the interview schedule would
accommodate. The three short listed firms were F.R. Harris, W. Koo & Associates,
and Carter -Burgess. The selection panel was composed of Mike McGinley of SCRRA,
Bill Wilkman from the City of Riverside, Joe Palencia from the City of Corona, Walt
Smith of BN&SF, George Boon from Caltrans, and Bill Hughes representing RCTC.
The calendar of events was as follows:
Distribution of RFP
Proposals are Delivered to RCTC prior
Interviews of Firms on Short List
July 21, 1997
to 4 PM .. August 14, 1997
August 28, 1997
Since the interviews will be held after the agenda mailing, the results of the selection
process will be presented at the Budget and Finance Committee meeting.
Financial Assessment
Project Cost
To be provided at Budget & Finance Committee meeting.
Source of Funds
Measure "A", TDA
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Included in Program Budget
Year Programmed
Approved Allocation
N/A
Year of Allocation
Budget Adjustment Required
N
Financial Impact Not Applicable
STAFF RECOMMENDATION:
Will be provided at the Budget and Finance Committee meeting after the results of the
selection panel are known.
AGENDA ITEM #76
RIVERSIDE
COUNTY TRANSPORTATION COMM/SS/ON
DATE:
September 3, 1997
TO:
Budget and Finance Committee
FROM:
Bill Hughes, Bechtel Project Manager
THROUGH:
Paul Blackwelder, Deputy Executive Director
SUBJECT:
Direction to Advertise Plans and Specifications for Construction of
Riverside Station South Side Platform and Pedestrian Overcrossino
The Commission has previously authorized the expenditure of funds to design and
construct a new 1,000 foot long South Side Platform, station track and pedestrian
overcrossing at the Riverside Downtown Station. Attached for your information is a
copy of the proposed layout plans depicting the station improvements. Staff has
coordinated the proposed station improvements with all impacted agencies such as the
City of Riverside, Metrolink, and the BN&SF Railroad. Staff and Legal Counsel have
been working to finalize all right-of-way impact issues with adjacent property owners
that include the Royal Citrus Company, Atco Rubber Company, and the City of
Riverside.
The long lead time items, which include: three number 15 switches for the station
track improvements; 136 pound rail for the station track; and concrete rail ties, have
been ordered through SCRRA and BN&SF to assure their availability in a timely manner
to support the construction project.
Funding for the project was discussed at the March 12, 1997 Commission meeting.
Pursuant to prior agreements with the BN&SF and UP railroads, the UP Railway will
provide $1,542,000 toward the project. The Commission directed that the remaining
funding for this project would come from the current fund balances available from
Proposition 108 and 116 which is $7,698,000 and $2,800,000 respectively. The
combined UP and Proposition 116 & 108 funding provides a total of $12,040,000 that
is available for this and future rail projects. An estimate of the current project cost is
provided below.
South Side Platform Project Estimate
1.0
Project Design (F.R. Harris)
$775,000
2.1
Site Work, Drainage & Flagmen
$590,000
2.2
Station Platform
$585,000
2.3
Track work
$1,790,000
South Side Platform Project Estimate
2.4
Landscaping & Fencing
$ 65,000
2.5
Gage Canal Relocation
$1,405,000
2.6
Pedestrian Bridge with Security Post
$1,170,000
2.7
Utility Systems
$270,000
2.8
Contractor Mobilization & profit
$425,000
2.9
Construction Management
$450,000
2.0
Subtotal
Total construction
$6,750,000
3.0
Right -of -Way
$1,200,000
4.0
Recommended Contingency
Total Funds Available
$474,000
$12,040,000
Prop. 118 Funds Remaining After
Project
(Prop. 108 funds will be drawn down
first)
$2,841,000
Financial Assessment
Project Cost
$9,199,000
Source of Funds
UP railroad, Proposition 108 and 116 funds
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Y
Year Programmed
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Year of Allocation
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N
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission direct Staff to advertise the Southside Platform and Pedestrian
Overcrossing for construction and bring back to the Commission the results of the
bidding for contract award to the lowest, responsive bidder. Final project award will
be contingent upon finalization of all right-of-way issues with adjacent property
owners.
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AGENDA ITEM #8A
RIVERS/DE
COUNTY TRANSPORTATION COMM/SS/ON
DATE:
September 3, 1997
TO:
Budget and Finance Committee
FROM:
Marilyn Williams, Program Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
Consultant Agreement with Gladstein and Associates In Support of
the Interstate Clean Transportation Corridor Project
Adopted as part of the Commission's FY97/98 budget under the Transportation
Planning and Programming Department was an air quality goal to "facilitate public and
private investments in clean air technology in support of the broader air quality
programs of the Southern California Association of Governments, the South Coast Air
Quality Management District and Riverside County local entities". This department
level goal was established in support of the Commission's overall policy related to air
quality improvement and a commitment to promote clean air standards.
One of the three objectives detailed under the air quality goal reads, "Influence the
development of the Interstate Clean Transportation Corridor (ICTC) plan to facilitate
the location of clean fuel infrastructure and deployment of clean fuel equipment along
designated corridors in Riverside County and the greater region through financial
support and staff participation". ICTC was initiated by Gladstein & Associates in
January 1996 to develop alternative fuel infrastructure and facilitate the deployment
of alternative fuel trucks to move freight between nonattainment areas and Clean
Cities in the Western United States linking the areas 'of Los Angeles, Las Vegas,
Sacramento, Salt Lake City and the San Joaquin Valley along 1-80, I-5/SR-99 and the
1-15.
Scheduled as a 15 month project, the ICTC was funded by the United States
Department of Energy, California Air Resources Board, South Coast Air Quality
Management District, California Energy Commission, San Bernardino Associated
Governments (SANBAG), Southern California Association of Governments, Mojave
Desert Air Quality Management District and Sierra Pacific Power Company. While
RCTC was not a Phase I funder, staff participated in various activities as a stakeholder
given our interests in the I-15 corridor and partnership with SANBAG to fund and
develop the Inland Empire Clean Fuels Corridor.
As the Commission will recall, the Inland Empire Clean Fuels Corridor project
established fifteen electric vehicle charging station sites, three compressed nature gas
sites and one liquefied compressed natural gas site. Through the Corridor project,
RCTC and SANBAG worked to facilitate the development of alternative fuel stations
to encourage the use of clean fuel vehicles by fleets and individuals. The stations
were cited along designated corridors in the two county region to create and in -fill
networks that would provide extended range for clean fuel vehicles.
The RCTC/SANBAG partnership to foster the use of alternative fuels in the Inland
Empire is closely tied to the ICTC tri-state goals. For example, the Corridor's LCNG
station located at the United Parcel Service facility next to the Ontario International
Airport is in the crossroads of the 1-15 and 1-10 corridors and provides an important
link to ICTC's efforts along the 1-15 corridor. In order for this station, and other
existing infrastructure, to become successful, continuing efforts are necessary to
develop fleet use of the alternative fuel stations as well as identify future infrastructure
needs to infill the network at the local and state levels.
A proposal for Phase II of the Interstate Clean Transportation Corridor has been
prepared incorporating tasks specific to the interests of alternative fuel efforts in
Riverside County. The total proposal is estimated at $292,964. For those work
efforts related to Riverside County, staff is recommending that the Commission
allocate $25,000 from Transportation Development Act (TDA) funds to Gladstein and
Associates pursuant to the Phase II ICTC Scope of Work (see Attachment A). Funding
for ICTC support was included in the adopted RCTC FY97/98 budget. Gladstein and
Associates has secured commitments from various other local, regional, state and
federal entities for the balance of the proposed ICTC budget.
Pursuant to the FY 97/98 scope of work, ICTC will target its Riverside County work
efforts along the I-15/SR-60/SR-215 and I-10/SR-86 corridors. Work tasks specifically
related to the Commission's interests include 1.1, 2.1, 2.2, 2.6, and 5.2 although
benefit will be received from the other work task efforts as well. In addition, staff will
-continue to play an active role in the ICTC as a stakeholder.
Financial Assessment
Project Cost
$25,000
Source of Funds
Included in Fiscal Year Budget
STAFF RECOMMENDATION:
Transportation Development Act (TDA)
Yes
wki.•ti?
That the Commission: 1) Authorize its Chairman, pursuant to Legal Counsel review,
to enter into a consultant agreement with Gladstein and Associates to implement the
scope of work as defined in the Interstate Clean Transportation Corridor Phase II
proposal; and, 2) approve the allocation of $25,000 from Transportation Development
Act (TDA) funds for the defined scope of work to be implemented throughout
FY97/98.
AGENDA ITEM #86
RIVERS/DE
COUNTY TRANSPORTATION COMM/SS/ON
DATE:
September 3, 1997
TO:
Budget and Finance Committee
FROM:
Hideo Sugita, Assistant Director of Planning
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
Enhanced .Traffic Monitoring Program - Needs Assessment
Background:
At the April 1997 meeting, the Commission acted to replace the Land Use
Coordination Element of the Congestion Management Program (CMP) with an
Enhanced Transportation System Monitoring Element. The purpose of this action was
to get out of the business of policing local agency land use decisions and develop a
program to comply with federally required elements of the Congestion Management
System (CMS). Simply stated, the Commission's consultant Valley Research and
Planning (VRPA) has reviewed the federal CMS requirements and has developed a
program proposal using Smart Call Boxes to collect traffic information on the CMP
system. The CMP system consists of freeways and a few select regional arterials.
The traffic data can be used as one of the criteria applied in selecting projects for
funding (e.g. Congestion Management Air Quality (CMAQ) and Surface Transportation
Program (STP)), establishing baseline information for transportation models, as well as,
ensuring compliance with federal regulations which must be met to allow the
continued flow of federal transportation funds.
Attached is the Executive Summary of the Riverside County Enhanced CMP Traffic
Monitoring Program - Needs Assessment. The Commission's consultant VRPA will be
available to present the Needs Assessment and recommendations at the September
10, 1997 meeting.
Financial Assessment
Project Cost
Up to $25,000
Source of Funds
SAFE
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Included in Fiscal Year Budget
N
..+:'•}.:k. {:fi ..:.?::'•.: {ti fi��•'
Year
Included in Program Budget
N
Year Programmed
Approved Allocation
N
Year of Allocation
1997-98
Budget Adjustment Required
Y•
Financial Assessment
Financial Impact Not Applicable
STAFF RECOMMENDATION:
If the Commission approves the program in concept, staff recommends the
Commission allocate up to $25,000 of unobligated SAFE funds to prepare a refined
three year phased project plan to implement the Enhanced CMP Traffic Monitoring
Program. The project plan will be brought back for Commission consideration.
Attachment
r-°
RIVERSIDE COUNTY ENHANCED CMP TRAFFIC MONITORING PROGRAM - NEEDS ASSESSME
Riverside County Transportation Commission
EXECUTIVE SUMMARY
RIVERSIDE COUNTY ENHANCED CMP TRAFFIC MONITORING PROGRAM - NEEDS
ASSESSMENT
PURPOSE
The purpose of this Needs Assessment is to provide the Riverside County Transportation Commission (RCTC)
and other affected agencies with a clear understanding of the proposed Enhanced Congestion Management
Program (CMP) Traffic Monitoring Program in Riverside County utilizing Smart Call Boxes. The Monitoring
Program has been developed following Commission direction approving replacement of the Congestion
Management Program (CMP) Traffic Impact Assessment (TIA) process.
The CMP Traffic Impact Assessment (TIA) process has not been a useful or workable program, therefore an
alternative program or process must be developed to specifically address federal Congestion Management System
(CMS) and Traffic Monitoring System (TMS) requirements. Revision of the Riverside County's CMP Land Use
Coordination Program by eliminating the Traffic Impact Assessment (TIA) process and replacing it with the
proposed Enhanced Traffic Monitoring Program, will insure that Riverside County continues to comply with the
federal monitoring requirements.
Another purpose of this report is to identify the costs and benefits associated with the Enhanced CMP Traffic
Monitoring Program. If the Program is applied correctly, it can be a very important tool which would utilize the
existing Call Box infrastructure, thereby maximizing RCTC's investment in the County SAFE Program.
It has been shown that utilizing Smart Call Boxes as an Intelligent Transportation System (ITS) technology, can
provide for significant improvements in the amount and quality of traffic count data for transportation planning,
engineering, and modeling purposes. Moreover, traffic count data management and results, as well as Level of
Service (LOS) analyses can be directly linked to Smart Call Box monitoring efforts and transportation modeling
programs to significantly reduce staff operational costs.
Having access to continuous and accurate data, as compared with incomplete, inaccurate, or outdated traffic data
(manual or extrapolated counts from year to year counts or from three year count census programs), provides a
more efficient and accurate means of enhancing transportation planning and engineering studies and developing
and updating transportation models.
ENHANCED TRAFFIC MONITORING PROGRAM COMPONENTS AND COSTS
Enhanced CMP Traffic Monitoring Program - Costs/Benefits Analysis
RCTC has deployed a network of Smart Call -Box traffic counters that collect traffic count information on a 24
hour -per -day, 7 day -a -week basis within Riverside County. Efforts to streamline the CMP have led to
opportunities to integrate this count data with other sources of traffic count information thereby benefiting all
users of the data. Traffic counts are currently collected by Caltrans, SCAG, the County of Riverside and other
cities within Riverside County. The combination of providing ready access to traffic count information, and
actively working to coordinate traffic count programs, should decrease total expenditures to acquire this
information while improving accessibility to the data.
A review of existing traffic monitoring programs in the County, the traffic counter infrastructure, travel demands,
count equipment and staff operations has been conducted considering the integration of Smart Call Box
technologies as an ITS application (as described in the Inland Empire ITS Early Deployment Plan). It has been
1 Malley Research and Planning Associates
RIVERSIDE COUNTY ENHANCED CMP TRAFFIC MONITORING PROGRAM - NEEDS ASSESSMENT
Riverside County Transportation Commission
shown, through the cost/benefit analysis(referenced below), that significant long- and short-term advantages
prevail with the use of Smart Call Boxes along CMP facilities.
In order to establish the CMP Traffic Monitoring Program, it was necessary to define a system of roadway links
on which data will be collected. Due to the limited availability of traffic count data, it is envisioned that the Phase
1 of the Traffic Monitoring Program will include a minimal system of roadway links (901inks or stations) on
which limited data will be collected. Later on, the Program can be expanded to include additional roadway links
(2901inks or count stations), more frequent count intervals, and the collection of additional data. Specifically,
the following Phase 1 and Phase 2 Program components have been identified to meet federal Congestion
Management System (CMS) and Traffic Monitoring System (TMS) requirements:
Phase 1 (Minimum) System
♦ Monitor each CMP roadway link between intersections/interchanges with other CMP roadways.
♦ Count each location once per year.
♦ Collect twenty-four hour counts, by direction.
♦ Estimated number of count locations:
- Caltrans: 60 - City of Riverside: 15
- Riverside County: 15 - Coachella Valley: Retain existing count program.
Phase 2 (Ultimate) System
♦ Monitor freeways at all links between interchanges. Where the number of general purpose through lanes
changes between interchanges, create a new link where the lane change occurs.
♦ Monitor arterial roadways between intersections/interchanges with other CMP roadways, except that new
links will be added when any of the following roadway characteristics change:
- Number of general purpose through lanes
- Divided/Undivided characteristic of the roadway
- A significant change in traffic levels (5,000 ADT, unless otherwise determined)
♦ Count each location quarterly (four times per year).
♦ Collect twenty-four hour counts by direction.
♦ Estimated number of count locations:
- Caltrans: 200 - City of Riverside: 30
- Riverside County: 50 - Coachella Valley: 10
The cost/benefit analysis provided in the Table on Page 3 examines the Capital and Operational costs associated
with utilizing conventional type permanent and temporary traffic counters (hose counters, card counters and
permanent count equipment) versus a program focusing on the utilization of Smart Call Box technologies. From
a capital costs standpoint, 90 permanent and temporary counters under Phase 1 and 290 counters under Phase
2 are assumed to be purchased. A Smart Call Box Program has also been estimated considering 80 Smart Call
Boxes (ten Smart Call Box sites currently exist in Riverside County) under Phase 1 and 280 Smart Call Boxes
under Phase 2. The scenarios are meant to reveal the operational advantages of Smart Call Boxes as traffic
monitoring devices in contrast to the conventional methods currently used by various agencies. The cost/benefit
analyses is considered to be "a worst case scenario' since it is likely that costs will be reduced given the
availability of existing loop detectors along the Congestion Management Program (CMP) System.
Referencing the Table, the Proposed Smart Call Box Program will result in significant cost savings (on an annual
or ten year basis), especially for those costs associated with count program operations. The Proposed Smart can
Box costs in all cases (Capital Acquisition and Operations) are lower than providing an Enhancing Traffic
Monitoring Program utilizing conventional counter equipment. These costs savings are primarily due to:
2 Valley Research and Planning Associates
RIVERSIDE COUNTY ENHANCED CMP TRAFFIC MONITORING PROGRAM - NEEDS ASSESSMENT
Riverside County Transportation Commission
TABLE 7
SUMMARY OF CAPITAL AND OPERATIONAL COSTS FROM TABLES 1- 4"
CAPITAL COST
OPERATIONAL COSTS
(10 YEARS)
TOTAL COSTS
(10 YEARS)
Total Capital Costs from
Table 1: Existing
Quarterly Count Program
— 50 Permanent and 40
Temporary Stations
$821,000.00
TOTAL OPERATIONAL COSTS
FROM TABLE 1: EXISTING
QUARTERLY COUNT PROGRAM
— 50 PERMANENT STATIONS
AND 40 TEMPORARY STATIONS
$1,504,000.00
$2,325,000.00
TOTAL CAPITAL COSTS
FROM TABLE 2: EXISTING
QUARTERLY COUNT
PROGRAM — 290 STATIONS
$3,116,000.00
TOTAL OPERATIONAL COSTS
FROM TABLE 2: EXISTING
QUARTERLY COUNT PROGRAM
, — 290 STATIONS
$4,854,000.00
$7,970,000.00
TOTAL CAPITAL COSTS
FROM TABLE 3: PROPOSED
QUARTERLY TRAFFIC
MONITORING PROGRAM —
90 SMART CALL BOXES
$880,000.00
TOTAL OPERATIONAL COSTS
FROM TABLE 3: PROPOSED
QUARTERLY TRAFFIC
MONITORING PROGRAM — 90
STATIONS
$54,200.00
$934,200.00
TOTAL CAPITAL COSTS
FROM TABLE 4: PROPOSED
YEAR-ROUND TRAFFIC
MONITORING PROGRAM —
290 SMART CALL BOXES
$3,080,000.00
TOTAL OPERATIONAL COSTS
FROM TABLE 4: PROPOSED
YEAR-ROUND TRAFFIC
MONITORING PROGRAM — 290
STATIONS
$177,200.00
$3,257,200.00
TOTAL CAPITAL COSTS
FROM TABLE 5: PROPOSED
YEAR ROUND TRAFFIC
MONITORING PROGRAM —
90 SMART CALL BOXES
$880,000.00
TOTAL OPERATIONAL COSTS
FROM TABLE 5: PROPOSED
YEAR ROUND TRAFFIC
MONITORING PROGRAM — 90
STATIONS
$594,200.00
$1,474,200.00
TOTAL CAPITAL COSTS
FROM TABLE 6: PROPOSED
YEAR ROUND TRAFFIC
MONITORING PROGRAM —
290 SMART CALL BOXES
$3,080,000.00
TOTAL OPERATIONAL COSTS
FROM TABLE 6: PROPOSED
YEAR ROUND TRAFFIC
MONITORING PROGRAM — 290
STATIONS
......... -.--.--
$1,917,200.00
$4,997,200.00
ociates
Note:
*1. Capital and Operational costs are approximate estimates only. Cost of maintenance is not included.
♦ a one-time materials and installation fee; and
♦ reduced staff time utilized for Smart Call Box operation and count data processing.
The Smart Call Box Program should be implemented in increments of thirty (30) call boxes each year. This is
a manageable number of boxes that can be adequately installed and operated without compromising the quality
of the Program.
Vehicle Occupancy and Classification Programs
In addition to the requirement for traffic counts along the Congestion Management Program (CMP) System,
federal Congestion Management System (CMS) and Traffic Monitoring System (TMS) statutes require that High
Occupancy Vehicle (HOV) lanes must be monitored to determine the average vehicle occupancy, and vehicle
classification data (especially the percentage of truck traffic) must be monitored along the State Highway System.
3 Valley Research and Planning Associates
RIVERSIDE COUNTY ENHANCED CMP TRAFFIC MONITORING PROGRAM - NEEDS ASSESSMENT
Riverside County Transportation Commission
These monitoring efforts must be undertaken every three (3) years. The costs to implement these programs are
provided below:
Phase 1 Cost Estimate
♦ $0.00 - RCTC would rely on available vehicle occupancy and classification data currently collected by other
agencies.
Phase 2 Cost Estimate
♦ Vehicle Occupancy Program at $34,600 over a ten year period and $87,000 to implement the Vehicle
Classification Program over a ten year period.
Traffic Count and Level of Service Information Server Program
Finally, staff has developed work activity and costs associated with improving the Smart Call Box Count
Manager Software developed by Valley Research and Planning Associates (VRPA) that has been developed to
process Smart Call Box count data once it is downloaded. In addition, costs and work activity necessary to place
Monitoring Program results (traffic counts and Level of Service information) on the World -Wide -Web in a
graphic format have been developed for Phases 1 and 2 and include:
Phase 1 Cost Estimate
♦ Four person weeks or $8,000.00
Phase 2 Cost Estimate
♦ Six person weeks and Hardware and Software or $26,500
FUNDING AND IMPLEMENTATION PROGRAM
There are several funding sources that can be targeted to fmance Proposed Enhanced Congestion Management
Program (CMP) Traffic Monitoring Program components and include:
♦ SAFE Program Funds - Such funds can only be applied to implement the Smart Call Box infrastructure
and provide for Program operations over the ten year period;
♦ Surface Transportation Program (STP) Funds which can be utilized to fmance count equipment and
program operations; and
♦ Congestion Mitigation and Air Quality (CMAQ) Funds which can also be applied to purchase counter
equipment and implement traffic monitoring programs.
RECOMMENDATION
The Assessment has shown that there are significant long-term and short-term advantages by utilizing Smart Call
Boxes. Utilization of existing infrastructure to streamline the installation of Smart Call Boxes and thereby reduce
Capital Costs is highly recommended. With an extensive inductive loop infrastructure currently in place, savings
in Capital Costs are likely. Smart Call Boxes are typically an extension of existing count programs, so phased
implementation is recommended. Moreover, the Smart Call Box employs computer technology for speedy data
conversions and archiving, resulting in greatly reduced staff time spent collecting and managing data. Year-round
count data is also extremely vital in properly generating model output and Level of Service (LOS) estimations
that reflect existing conditions. More importantly, Smart Call Box implementation means that RCTC, Caltrans,
and other agencies will have a working motorist aid infrastructure (with call boxes) and an established ITS
backbone that can be integrated with other transportation management and information technologies. It is
recommended that RCTC approve the further deployment of Smart Call Boxes to support traffic monitoring in
concept.
Finally, it is recommended that RCTC work closely with other interested/affected agencies to implement an on-
going vehicle occupancy and classification program that meets federal requirements.
4 VaUey Research and Planning Associates