HomeMy Public PortalAbout12 December 3, 1997 Budget & Finance04091'7
RIVERS/DE COUNTY TRANSPORTATION COMMISSION
BUDGET AND FINANCE COMMITTEE
(COMMISSIONERS MICHAEL BARRY, . WILLIAM KLEINDIENST, JACK VAN HAASTER)
12:30 P.M.
WEDNESDAY, DECEMBER 3, 1997
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
3560 UNIVERSITY AVENUE, SUITE 100
RIVERSIDE, CALIFORNIA 92501
AGENDA
1. CALL TO ORDER.
2. APPROVAL OF MINUTES.
3. PUBLIC COMMENTS.
4. ADDITIONS/REVISIONS.
5. ADMINISTRATIVE ITEMS.
5A. Riverside County Request for RCTC Support for Genera/ Plan, Transportation and
Circulation Element Update. •
Overview
The Board of Supervisors will be considering an agenda item to request assistant from
RCTC in the proposed update of the Riverside County General Plan. It is expected that the
County would provide some funding to RCTC for this work. This is submitted as a "place
holder", since our agenda is to be mailed prior to the Board of Supervisors taking action
on the proposal. If that proposal is approved by the Supervisors, a more complete agenda
item will be prepared for consideration by RCTC.
5B. Approval of Resolution 97-15, Reducing the Authorized Amount of Outstanding
Commercial Paper Notes.
Overview
Staff is recommending that the Commission adopt Resolution 97-15, Reducing the
Authorized Amount of Outstanding Commercial Paper Notes.
5C. CPTC Audit.
Overview
Staff will present the final report and results of the audit at the Commission meeting. This
item is for receive and file.
5D. CVAG Overall Work Plan for 1997/98.
Overview
Staff is recommending that the Commission approve the 1997/98 Overall Work Plan for
the Coachella Valley Association of Governments and authorize release of the allocated
amount of $1 19,000.
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Agenda - Budget/Finance Committee
December 3, 1997
5E. LTF Funding Disbursement Policy.
Overview
Staff is recommending that the Commission revise the LTF Disbursement Policy to allow
for ninety percent of the approved allocation to be paid as two payments in the first month
with the remaining amount paid in equal installments over ten months. The final ten
percent would be in the month of June. All of the above subject to availability of funds.
5F. Quarterly Financial and Cost & Schedule Reports.
Overview
Presented are Combining Statements of Revenues and Expenditures and Changes in Fund
Balances (Unaudited) and the Highway and rail projects quarterly budget report for the
Quarter Ending September 30, 1997. Also, presented is the cost and schedule status of
the Measure A Contracts. The contracts are segregated by Measure A Plan category and
includes Highway, Rail and other Plans and Programs. The cost information includes
Commission authorized funds to date, contractual commitments to date, current monthly
• expenditures, and total expenditures to date. The cost and schedule reports are through
the month ending October 31, 1997 prepared by Bechtel Civil, Inc. This item is for receive
and file.
6. TRANSIT/RIDESHARE/BICYCLE.
6A. Los Angeles County Metropolitan Transportation Authority Request for Rideshare Incentive
Project Support Services.
Overview
Under SB836, the Los Angeles County Metropolitan Transportation Authority (LACMTA)
received funding to implement a S2/day rideshare incentive project commuter club
patterned after the Commission's Advantage Rideshare and Club Ride. LACMTA has
requested that the Commission provide staff support services in the development and
implementation of their project. Staff seeks Commission approval to develop a scope of
work proposal and enter into a memorandum of understanding with LACMTA.
6B. Contract for a Programmer to Maintain RCTC's Various Data Base Programs.
Overview
Staff is recommending that the Commission award a contract to Digital Advantage to
perform data base programming for an amount not to exceed $20,000 using the attached
short form consultant agreement and the hourly rates identified in their cost proposal
subject to RCTC Legal Counsel review and approval.
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Agenda - Budget/Finance Committee
December 3, 1997
7. RAIL.
7A. Authorization to Seek TEA Grant for Rehabilitation of Santa Fe Depot at Riverside.
Overview
Staff is recommending that the Commission authorize staff to apply for $500,000 TEA
funds and approve a local match of $60,000 local rail capital funds, for the restoration and
rehabilitation of the Santa Fe Depot at Riverside.
8. ADJOURNMENT.
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MINUTES
RIVERSIDE COUNTY TRANSPORTA TION COMMISSION
97-11
BUDGET AND FINANCE COMMITTEE
November 5, 1997
MINUTES
1. CALL TO ORDER.
Chairperson Jack van Haaster called the meeting of the Budget and Finance Committee to order
at 12:35 p.m. at the Riverside County Transportation Commission, 3560 University Avenue, Suite
100, Riverside, California 92501.
Members Present
Michael Barry
Jack van Haaster
2. APPROVAL OF MINUTES.
M/S/C to approve the minutes of the October 1, 1997 meeting.
3. PUBLIC COMMENTS.
There were no public comments.
4. ADDITIONS/REVISIONS.
There were no additions/revisions.
5. ADMINISTRATIVE ITEMS.
5A. Contract(s) with WRCOG for Accounting and Planning Services.
M/S/C (BARRYNAN HAASTER) that the Commission approve the contract between
the Riverside County Transportation Commission and Western Riverside Council of
Governments for accounting and planning services.
5B. Annual Review of Investment Policy.
M/S/C (BARRYNAN HAASTER) that the Commission adopt the Investment Policy with
no changes as Resolution No. 97-14.
5C. Single Signature Authority Report.
M/S/C (BARRYNAN HAASTER) that the Commission receive and file.
5D. Investment Report for Quarter Ending September 30,1997.
M/S/C (BARRYNAN HAASTER) that the Commission receive and file.
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Minutes - Budget/Finance Committee
November 5, 1997
5E. Monthly Cost and Schedule Reports.
Chairperson van Haaster requested that all closed projects be put in a subtitle and placed
near the end of the Measure "A" Highway/Rail Projects Report.
M/S/C (BARRYNAN HAASTER) that the Commission receive and file.
6. TRANSIT/RIDESHARE/BICYCLE.
6A. FY 97/98 Mobile Source Air Pollution Reduction Review Committee (MSRC) Student
Education Project Award.
M/S/C (BARRYNAN HAASTER) that the Commission: 1) Approve the joint
RCTC/SANBAG Education of the Road project as submitted to and approved by the
MSRC under its FY97/98 Work Program; 2) authorize the RCTC Chairperson, pursuant
to Legal Counsel review,to enter into all agreements necessary to implement the
project including the SCAQMD (on behalf of the MSRC), SANBAG and ITS; 3) direct
staff to incorporate the project scope of services in RCTC's FY 97/98 ITS consultant
services contract in an amount not to exceed $32,870 in labor and expenses; and,
4) authorize the expenditure of up to $5,000 from Measure A funds approved for
special project development under RCTC's FY 97/98 Commuter Assistance Program
budget.
7. ADJOURNMENT.
There being no further business to come before the Budget and Finance Committee, the meeting
was adjourned at 12:55 p.m.
spectfully submitted,
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AGENDA ITEM #5A
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
D e c e m b e r 3 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
R i v e r s i d e C o u n t y R e q u e s t f o r R C T C S u p p o r t f o r G e n e r a l P l a n ,
T r a n s p o r t a t i o n a n d C i r c u l a t i o n E l e m e n t U p d a t e
T h e B o a r d o f S u p e r v i s o r s w i l l b e c o n s i d e r i n g a n a g e n d a i t e m t o r e q u e s t a s s i s t a n t f r o m
R C T C i n t h e p r o p o s e d u p d a t e o f t h e R i v e r s i d e C o u n t y G e n e r a l P l a n . I t i s e x p e c t e d
t h a t t h e C o u n t y w o u l d p r o v i d e s o m e f u n d i n g t o R C T C f o r t h i s w o r k . T h i s i s
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S U B J E C T : U p d a t e o f R i v e r s i d e C o u n t y ' s G e n e r a l P l a n
R E C O M M E N D E D M O T I O N : T h a t t h e B o a r d a u t h o r i z e t h e C o u n t y P l a n n i n g D i r e c t o r t o d e v e l o p
a n d d i s t r i b u t e a n R F P a n d r e c o m m e n d t o t h e B o a r d a f i r m o r f i r m s t o p r o v i d e C o n t r a c t
P l a n n i n g S e r v i c e s t o i n c l u d e :
" C o m p l e t i o n o f t h e C o m m u n i t y P l a n s f o r a l l u n i n c o r p o r a t e d a r e a s o f t h e
C o u n t y .
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" U p d a t i n g o f t h e H a z a r d s a n d R e s o u r c e s E l e m e n t . '
" R e v i s i o n s t o o t h e r E l e m e n t s o f t h e G e n e r a l p l a n t o a c h i e v e c o n s i s t e n c y w i t h
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u p d a t e .
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r e c o m m e n d f u n d i n g a l t e r n a t i v e s f o r t h e G e n e r a l P l a n u p d a t e o n c e t h e l i k e l y r a n g e o f
c o s t s h a s b e e n i d e n t i f i e d t h r o u g h t h e R F P p r o c e s s .
( C o n t i n u e d )
F I N A N C I A L D A T A :
C U R R E N T Y E A R C O S T
N E T C O U N T Y C O S T
S O U R C E O F F U N D S :
$ N / A
$ N / A
N / A
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A g e n c y D i r e c t o r
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I N C U R R E N T Y E A R B U D G E T :
B U D G E T A D J U S T M E N T : Y E S / N O / F O R F Y :
Y E S / N O /
C . E . O . R E C O M M E N D A T I O N :
C o u n t y E x e c u t i v e O f f i c e r S i g n a t u r e
P n v . A g n . r e f . 3 . 4 o f 1 0 . 0 7 - 8 7
F O R M 1 1 ( R e v . 8 / 9 8 )
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Form 11 — Update of Riverside County's General Plan
Page 2
November 19, 1997
BACKGROUND; The County General Plan, adopted in 1984, has guided the development
of the unincorporated County area during the high growth period of the 1980's and the
relatively slower growth period of the 1990's. Based on this experience, we have
recognized the strengths and weaknesses of the structure of our General Plan. Unlike
most General Plans in California, the Riverside County General Plan is not structured
around a General Plan Zoning Map and instead relies on a series of development
standards to determine if a specific project is "consistent" with the General Plan. While
providing significant flexibility and discretion in shaping land development in Riverside
County, it has resulted in a lack of certainty on the part of land owners, developers, and
environmentalists as to where development would and would not occur and what type
of development is appropriate for a given area. The development of Community Plans
was anticipated as the mechanism for adding a greater level of detail to the General Plan.
Over the past several years 11 Community Plans have been completed. Significant areas
of the County however are not covered by community plans, and some existing
Community Plans are in need of updating. Meanwhile, the General Plan continues to
reflect the development standards approach to evaluating new development proposals.
Both the public and County staff have found the complexity of the County's General Plan
to be time consuming to work with and have expressed the desire for a more user.
friendly document. Recently the Board of Supervisors and the County Planning
Commission met to discuss the settlement agreement to a legal challenge that dates back
to the original adoption of the County General Plan. Out of this discussion came a
general consensus that in addition to resolving the outstanding litigation, it was time to
move forward on a significant update or rewrite of the County's General Plan.
This Form 11 offers one approach to proceeding with an update to the General Plan. The
recommendation stops short of recommending a complete rewrite of the General Plan
based on staff's belief that an incremental approach that builds on the Community
Planning work that has been completed and that lessens the potential for another
protracted legal challenge to set aside the General Plan is in the best interest of the
County and its citizens.
The County is seeing the first signs of a sustainable upturn in .development activity and
resulting economic growth in this decade. While improving the County's General Plan
could help promote the economic rebound, the threat of a legal challenge that
significantly constrained development even for a short period of time could cause
development interests to look elsewhere. Cities within Riverside County and adjoining
Counties have significant amounts of undeveloped land and offer alternatives to
development opportunities in the unincorporated areas of Riverside County.
FORM 11 IRay. Me
000007
Form 11 — Update of Riverside County's General Plan
Page 3
November 19, 1997
The protection of the County's valuable habitat, open space, scenic and agricultural
resources can also benefit from the greater certainty that a "mapped" General Plan can
offer. Logical growth patterns and recognition of the likely development potential or lack
thereof can avoid the waste of resources, both public and private, that go into reviewing
misplaced development proposals. Furthermore, future expectations can be shaped and
investment decisions made with greater certainty if areas unsuitable for development are
defined well in advance of development pressure in a given area. For some areas of
Riverside County this time has passed and significant controversy will likely result from
placing lines on a map; however, the longer we delay, the more difficult the decisions
will be and the highar the landowners expectations of what uses are appropriate on his
property.
Current transportation planning will also greatly affect development and land use patterns
in the County. It will be critical that the General Plan update reflect the results of the
corridor study that is currently being undertaken for this region with the Riverside County
Transportation . Commission (RCTC) as the logical lead agency in this endeavor. It would
be in the best interest of the County to coordinate with RCTC and reach an agreement
with this agency for it to provide the corridor and major arterial portion of the
transportation element of the General Plan update.
The County Planning Department's staff has been greatly reduced over the course of the
decade and is insufficient to undertake a significant update to the General Plan. Even
if it were feasible to hire permanent County staff sufficient to accomplish the update, it
is questionable if that would be Wise given the limited term of the project. We all concur
that accomplishing the update in the shortest time possible is desirable. By utilizing
private consultants and public agencies overseen by County staff, we hope to mass a
team capable of completing the update within two to three years dependent on the time
required for the public hearings and final decision by the Board. Significant controversy
can delay the process almost indefinitely. Achieving consensus by allowing full public
input and consultation with all parties throughout the process is critical to avoiding
delays through the hearing process and avoiding costly litigation after adoption.
By proceeding through the RFP process, we will get more accurate estimates of costs,
time lines and County resource requirements. Funding will be phased over the term of
the project. However, a commitment for the funding will be essential to proceeding with
the award of a 'contract. We believe that the RFP can be developed, distributed and
responses evaluated in 90 to 120 days. This would place award of the contract in the
spring of 1998 prior to the deliberations on the 1998/99 budget. As an alternative, the
process could be delayed to coincide with the adoption of the 1998/99 Budget in July
of 1998.
FORM 11 (Rev. 8/96)
000008
AGENDA ITEM #5B
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
D e c e m b e r 3 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T :
A p p r o v a l o f R e s o l u t i o n 9 7 - 1 5 , R e d u c i n g t h e A u t h o r i z e d A m o u n t
o f O u t s t a n d i n g C o m m e r c i a l P a p e r N o t e s
T h e C o m m i s s i o n t o o k a c t i o n o n M a y 1 4 , 1 9 9 7 , t o r e d u c e t h e L e t t e r o f C r e d i t w i t h t h e
I n d u s t r i a l B a n k o f J a p a n i n s u p p o r t o f t h e c o m m e r c i a l p a p e r p r o g r a m f r o m
$ 7 6 , 8 7 5 , 0 0 0 t o $ 5 1 , 5 0 0 , 0 0 0 . T h e b a n k h a s r e q u e s t e d t h a t t h i s a c t i o n b e t a k e n
c o n f i r m e d b y w a y o f a r e s o l u t i o n . T h e a t t a c h e d r e s o l u t i o n a c c o m p l i s h e s t h a t
p u r p o s e .
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n a d o p t R e s o l u t i o n N o . 9 7 - 1 5 , R e d u c i n g t h e A u t h o r i z e d A m o u n t
o f O u t s t a n d i n g C o m m e r c i a l P a p e r N o t e s .
0 0 0 0 0 9
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R E S O L U T I O N N O . 9 7 -
A R E S O L U T I O N O F T H E B O A R D O F C O M M I S S I O N E R S O F T H E
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N ,
R E D U C I N G T H E A U T H O R I Z E D A M O U N T O F O U T S T A N D I N G
C O M M E R C I A L P A P E R N O T E S
A d o p t e d , 1 9 9 7
W H E R E A S , t h e C o m m i s s i o n i s p a r t y t o a L e t t e r o f C r e d i t
a n d R e i m b u r s e m e n t A g r e e m e n t d a t e d a s o f A u g u s t 1 , 1 9 9 3 ( t h e
" A g r e e m e n t " ) ;
W H E R E A S , p u r s u a n t t o t h e A g r e e m e n t , t h e C o m m i s s i o n
i s s u e d i t s S a l e s T a x R e v e n u e C o m m e r c i a l P a p e r N o t e s ( t h e
" C o m m e r c i a l P a p e r N o t e s " ) t o f i n a n c e c e r t a i n t r a n s p o r t a t i o n
p r o j e c t s i n t h e C o u n t y o f R i v e r s i d e a s d e s c r i b e d i n O r d i n a n c e N o .
9 3 - 0 1 3 ( t h e " O r d i n a n c e " ) ;
W H E R E A S , p u r s u a n t t o S e c t i o n 2 . 0 1 o f t h e O r d i n a n c e , t h e
R e v o l v i n g N o t e i s a u t h o r i z e d t o b e i s s u e d i n a p r i n c i p a l a m o u n t
n o t t o e x c e e d S e v e n t y - S i x M i l l i o n E i g h t H u n d r e d S e v e n t y - F i v e
T h o u s a n d D o l l a r s ( $ 7 6 , 8 7 5 , 0 0 0 ) a t a n y o n e t i m e o u t s t a n d i n g f o r
t h e p u r p o s e o f e v i d e n c i n g A d v a n c e s t o r e t i r e C o m m e r c i a l P a p e r
N o t e s ; a n d
W H E R E A S , t h e C o m m i s s i o n d e s i r e s t o r e d u c e t h e
a u t h o r i z e d p r i n c i p a l a m o u n t o f t h e R e v o l v i n g N o t e .
L A 1 7 6 8 9 3 2 . V 1
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NOW, THEREFORE BE IT RESOLVED that the Board of
Commissioners of the Riverside County Transportation Commission
finds, determines and declares as follows:
SECTION 1. Section 2.01 of the Ordinance is hereby
amended by deleting the following sentence:
"The Revolving Note shall be and is hereby authorized to be
issued in a principal amount not to exceed Seventy -Six
Million Eight Hundred Seventy -Five Thousand Dollars
($76,875,000) at any one time outstanding for the purpose of
evidencing Advances to retire Commercial Paper Notes.";
and replacing such sentence with the following sentence:
"The Revolving Note shall be and is hereby authorized to be
issued in a principal amount not to exceed Fifty -One Million
Five Hundred Thousand Dollars ($51,500,000) at any one time
outstanding for the purpose of evidencing Advances to retire
Commercial Paper Notes."
SECTION 2. The Executive Director of the Commission or
the Chief Financial Officer, if so designated by the Executive
Director, is, hereby authorized and directed to amend the
Agreement by decreasing the authorized principal amount of the
Revolving Note.
LA1-76$932.V:
2 11/21/97
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000011
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Zd'1 dTl SN3AW 2 AN3f113W .0 22 : S1 2,661-b2-fON
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S E C T I O N 3 . T h e E x e c u t i v e D i r e c t o r o f t h e C o m m i s s i o n o r
t h e C h i e f F i n a n c i a l O f f i c e r , i f s o d e s i g n a t e d b y t h e E x e c u t i v e
D i r e c t o r , i s , h e r e b y a u t h o r i z e d a n d d i r e c t e d t o t a k e s u c h a c t i o n s
a n d t o e x e c u t e s u c h d o c u m e n t s a n d c e r t i f i c a t e s a s m a y b e .
n e c e s s a r y t o e f f e c t u a t e t h e p u r p o s e s o f t h i s r e s o l u t i o n .
p a s s a g e .
T h i s r e s o l u t i o n s h a l l t a k e e f f e c t i m m e d i a t e l y u p o n i t s
A P P R O V E D A N D A D O P T E D t h i s
t h d a y o f , 1 9 9 7 .
C h a i r p e r s o n
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
A t t e s t e d t o :
C l e r k o f t h e C o m m i s s i o n
L A 1 7 6 8 9 3 2 , V 1
3 1 1 / 2 1 / 9 7
S 0 " d
0 0 0 0 1 2
a d - 1 d T 1 S . 4 4 3 ) W 2 ) N 3 n 1 3 W , 0 M : S t L 6 6 i - t o - n O N
AGENDA ITEM #5C
"
"
R I V E R S / D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N
D A T E :
D e c e m b e r 3 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T :
C P T C A u d i t
S t a f f w i l l p r e s e n t t h e f i n a l r e p o r t a n d r e s u l t s o f t h e a u d i t a t t h e C o m m i s s i o n m e e t i n g .
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n r e c e i v e a n d f i l e .
0 0 0 0 1 3
AGENDA ITEM #5D
. RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
December 3, 1997
TO:
Budget and Finance Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
CVAG Overall Work Plan for 1997/98
The Transportation Development Act of 1972 allowed California counties to levy a
one quarter cent tax on all retail sales for the purpose of producing a revenue stream
to fund transportation needs. A component of that tax provided a small amount of
funding for transportation planning studies and activities. The County of Riverside
is specifically allowed to take three percent (3%) of the Local Transportation Funds
(LTF) and expend that annually for planning purposes. The law further requires that
half of the three percent be spent on planning studies within the Western Riverside
County and the Coachella Valley areas.
For any agency to receive any share of these planning funds, the Commission has
historically required submittal of an expenditure plan. This expenditure plan or overall
work plan must document how the funds will be expended on transportation planning
studies and related activities.
The Coachella Valley Association of Governments has submitted an outline of its
overall work plan for 1997/98. Staff has reviewed the outline and finds the listed
activities to be consistent with transportation planning activities. Staff recommends
that the Commission accept the outlined overall work plan and allocate $119,000 to
CVAG to fund the plan.
Financial Assessment
Project Cost
$119,000
Source of Funds
LTF Planning Funds
:
Included in Fiscal Year Budget
Y
Year
Included in Program Budget
Year Programmed
Approved Allocation
Year of Allocation
Budget Adjustment Required
N
000014
Financial Assessment
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission approve the 1997/98 Overall Work Plan for the Coachella Valley
Association of Governments and authorize release of the allocated amount of
$119,000.
•
CCCC15
u•
CVAG • Cathedral City •Indian Wells
• Indio
V �� O aim Desert
▪ Coachella •Palm Springs
• Desert Hot Springs • La Cy o of.•Rancho Mirage
• County Riverside
COACHELLA VALLEY ASSOCIATION of 'GOVERNMENTS
November 3, 1997
Mr. Dean Martin
Chief Financial Officer
Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, CA 92501
Re: CVAG 1997/98 LTF Work Plan
Dear Dean:
The following provides an overview of CVAG's 1997/98 LTF Work plan. CVAG has been
allocated $119,000 which are projected to support any of the following planning activity areas:
(1) Update the Coachella Valley Area Transportation Study (CVATS) Model including:
• A validated model base year. Update 1990 base year to 1996 base year.
• A validated "2010" network and data base.
• Develop and validate a "2020" regional model based on updated projections for
"2020" land use and socio-economic data, plus for inclusion into SCAG's RTP
process.
• Develop a detailed "2020" transportation model that includes all jurisdictions and
considers public transit and rail modes of transportation.
• Update CVATS origin and destination software modules for results of the 1995
Coachella Valley Origin and Destination Study
(2) Update and maintain Geographic Information Systems (GIS) requirements to implement
and administer the Coachella Valley Regional Arterial Program including:
• Updates to the CVATS Model.
• Data requirements of transportation projects of sub -regional significance and
other sub -regional planning studies.
• Update the GIS data sets.
• Develop the land use projections for "2020" utilizing the updated existing and future
(general plan) land use coverages.
• Correct the SCAG Regional Project Access street network address coverage
for the entire CVAG area.
• TUMF/GIS land -use update interface.
0016
73-710 Fred Waring Drive, Suite 200 • Palm Desert, CA 92260 • [760) 346-1127 • FAX [760) 340-5949
COACHELLA VALLEY ASSOCIATION of GOVERNMENTS
(3) The CVAG Regional Arterial Program including:
• Develop special CVAG Transportation Capital Improvement Project reports, as
required by RCTC for SCAG for RTIP, RTP, STIP, and their amendments.
• Planning activities towards completion of required inputs to the RTIP, RTP,
STIP, and their amendments.
(4) Complete special transportation project studies of sub -regional significance, as required.
If you or other staff have any questions regarding the application of LTF funds, please
contact CVAG at (760) 346-1127.
Sincerely,
COACHEi •j •A VALLEY ASSOCIATION OF GOVERNMENTS
Patricia A. Larson
Executive Director
•
000017
AGENDA ITEM #5E
RIVERSIDE
COUNTY TRANSPORTATION COMMISSION
DATE:.
December 3, 1997
TO:
Budget and Finance Committee
FROM:
Dean Martin, Chief Financial Officer
Cathy Bechtel, Program Manager II
SUBJECT:
LTF Funding Disbursement Policy
Local transportation funding allocated to claimants for transit are disbursed on a
monthly basis upon receipt of a claim. Those funds are disbursed monthly because
the revenues are received monthly from the State Board of Equalization. Since
allocated amounts are based on staff estimate of revenues, only ninety percent of the
allocation is disbursed divided into eleven equal payments. The remaining ten percent
is provided in June after staff has determined that sufficient revenues have been
received (i.e., that staff projections have been met or exceeded by actual receipts).
The Commission also took action, based on the recommendations of auditors, to hold
capital funds in reserves until such time as the jurisdiction demonstrated actual
purchase of the capital equipment either with a purchase order or an invoice. This
was to prevent accumulation and use of funds prior to the actual need for those
funds and to ensure they were not used for other purposes.
These policies have been in place for nearly two years, and it now appears that they
may be causing cash flow difficulties for the Sunline Transit Agency since over
seventy-five percent of their funding stream is derived from TDA revenue sources.
To alleviate this, staff is recommending that we revise our disbursement policy for
operating assistance. Our recommendation is that two twelfths of the ninety percent
be provided in the first month, with the remainder of the ninety percent disbursed
over the next ten months. The final ten percent would still be disbursed in the month
of June. Both the front loaded double payment and the final June payment would be
contingent upon availability of sufficient revenues.
Although, only Sunline appears to be experiencing relatively severe cash flow
problems, this policy is being recommended for application to all transit operators.
Financial Assessment
Project Cost
$28,031,528
Source of Funds
Included in Fiscal Year Budget
Local Transportation Funds
N
Year
000018
Financial Assessment
Included in Program Budget
Year Programmed
Approved Allocation
Y
Year of Allocation
Budget Adjustment Required
N
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission revise the LTF Disbursement Policy to allow for ninety percent
of the approved allocation to be paid as two payments in the first month with the
remaining amount paid in equal installments over ten months. The final ten percent
would be in the month of June. All of the above subject to availability of funds.
000019
AGENDA ITEM #5F
"
"
"
R I V E R S / D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N
D A T E :
D e c e m b e r 3 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
W . D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
L o u i e M a r t i n , P r o j e c t C o n t r o l s M a n a g e r
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
Q u a r t e r l y F i n a n c i a l a n d C o s t & S c h e d u l e R e p o r t s
A t t a c h e d a r e C o m b i n i n g S t a t e m e n t s o f R e v e n u e s a n d E x p e n d i t u r e s a n d C h a n g e s i n
F u n d B a l a n c e s ( U n a u d i t e d ) a n d t h e H i g h w a y a n d r a i l p r o j e c t s q u a r t e r l y b u d g e t r e p o r t
f o r t h e Q u a r t e r E n d i n g S e p t e m b e r 3 0 , 1 9 9 7 . A l s o , a t t a c h e d i s t h e c o s t a n d s c h e d u l e
s t a t u s o f t h e M e a s u r e A C o n t r a c t s . T h e c o n t r a c t s a r e s e g r e g a t e d b y M e a s u r e A P l a n
c a t e g o r y a n d i n c l u d e s H i g h w a y , R a i l a n d o t h e r P l a n s a n d P r o g r a m s . T h e c o s t
i n f o r m a t i o n i n c l u d e s C o m m i s s i o n a u t h o r i z e d f u n d s t o d a t e , c o n t r a c t u a l c o m m i t m e n t s
t o d a t e , c u r r e n t m o n t h l y e x p e n d i t u r e s , a n d t o t a l e x p e n d i t u r e s t o d a t e . T h e c o s t a n d
s c h e d u l e r e p o r t s a r e t h r o u g h t h e m o n t h e n d i n g O c t o b e r 3 1 , 1 9 9 7 p r e p a r e d b y B e c h t e l
C i v i l , I n c .
D e t a i l e d s u p p o r t i n g m a t e r i a l f o r a l l c o n t r a c t s a n d C o o p e r a t i v e A g r e e m e n t s i s a v a i l a b l e
f r o m B e c h t e l s t a f f . S t a f f w i l l b e a v a i l a b l e a t t h e m e e t i n g s t o a n s w e r a n y q u e s t i o n s .
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n r e c e i v e a n d f i l e
A t t a c h m e n t s
0 0 0 0 2 0
Description
REVENUES
Sales Tax Revenues Measure A
Other Sales Tax Revenues
Fed State Local & Other Govern
Interest Income
Other Revenues
TOTAL REVENUES ,
87,330,662.00 16,341,108.04 70,989553.96
EXPENDITURES 19.00
ADMINISTRATION
Salaries & Benefits .00 119,056.17 7,559
General Legal Services 5353 ,559.00 418,502.83 22.00
Prof Services (Excludes Legal) 15,273.31 88,298.69 15.00
Office Lease 652,345.00 382,608.43 269,736.57 59.00
General Admin Expenses 208,830.00 61,452.00 147,378.00 29.00
657,080.00 75,166.17 581,913.83 11.00
Riverside County Transportation Commission
BUDGET VERSUS ACTUALS(1ST OTR)
For Period Ending: 09/30/97
11/25/97
REMAINING PERCENT
BUDGET ACTUALS BALANCE UTILIZATION
59,541,000.00
5,471,794.00
12,612,244.00
2.,479,193.00
7,226,431.00
14,642,206.71
1,197,000.00
57,487.15
132,881.67
311,532.51
44,898,793.29
4,274,794.00
12,554,756.85
2,346,311.33
6,914,898.49
TOTAL ADMINISTRATION 0
2,159,386.00 653,556.8 1,505,829.92
PROGRAMS/PROJECTS 30.00
Salaries & Benefits 6 25 1,0,93.00 250,077.24
General Legal Services 25,9.00 775,858.76 24.00
Prof Services (Excludes Legal) 99,007.56 280,920.44 26.00
General Projects 551,750.00 38,767.41 512,982.59 7.00
Highway Engineering 1,284,900.00 200,951.00 1,083,949.00 16.00
Highway Construction 1,400,000.00 102,090.32 1,297,909.68 7.00
Highways ROW 7,639,055.00 2,040,313.41 5,598,741.59 27.00
Special Studies 91,000.00 553,059.74 (462,059.74) 608.00
Rail Engineering 443,220.00 83,470.09 359,749.91 19.00
Rail Construction 1,048,268.00 141,540.86 906,727.14 14.00
Rail ROW 8,747,766.00 189,000.00 8,558,766.00 2.00
SCRRA Capital Contribution 0.00 260,123.80 (260,123.80) 0.00
Commuter Assistance 1,214,900.00 0.00 1,214,900.00 0.00
Regional Arterial
1,494,180.00 111,351.94 1,382,828.06 7.00 Streets & Roads 13,586,772.00 6,095,731.76 7,491,040.24
22,888,615.00 5,671,003.92 17,217,611.08 45.00
Special Maintenance
on\Transit 7,579,952.00 876,451.00 6,703,501.00 12.00
Project Maintenance 854,048.00 143,641.25 12.00
Project Operations 710,406.75 17.00
Project Towing
1,028,454.00 37,499.28 990,954.72 4.00 STA Distributions 582,580.00 90,575.94 492,004.06
1,816,183.00 16.00
0.00 1,816,183.00 0.00
TOTAL PROGRAMS/PROJECTS 73,657,507.00 16,984,656.52 56,672,850.48
23.00
25.00
22.00
0.00
5.00
4.00
TOTAL EXPENDITURES 76,196,508.00 17,747,259.22 58,449,248.78
Other financing Sources(Uses) 23.00
lntergovern Distribution 300,000.00 94,000.00
206,000.00 31.00
Capital Outlay 79,615.00 15,046.62
64,568.38 19.00
000021
OTRAF
Description
Riverside County Transportation Commission
BUDGET VERSUS ACTUALS(1ST GTR)
For Period Ending: 09/30/97
11/25/97
REMAINING PERCENT
BUDGET ACTUALS BALANCE UTILIZATION
Operating Transfers In 57,161,350.00 61,989,133.55 (4,827,783.55) 108.00
Operating Transfers Out 76,161,625.00 51,429,514.73 24,732,110.27 68.00
Debt Service Issuance Costs 729,211.00 729,211.10 (0.10) 100.00
Total Other Financing Sources
Uses
Excess(Deficiency)of Revenues
And Other Financing Sources
Over(Under)Expenditures And
Other Financing Uses
FUND BALANCE JULY 1, 1997
FUND BALANCE SEPTEMBER 30,1997
19,729,486.00 (9,830,407.72)
(8,595,332.00) 8,424,256.54
68,059,607.00 132,105,297.83
59,464,275.00 140,529,554.37
29,559,893.72 (50.00)
(17,019,588.54) (98.00)
(64,045,690.83) 194.00
(81,065,279.37) 236.00
aTRAF
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"
"
S T A T E M E N T O F R E V E N U E S , E X P E N D I T U R E S , A N D C H A N G E S
I N F U N D B A L A N C E S - G E N E R A L , S P E C I A L R E V E N U E , A N D C A P I T A L
P R O J E C T S F U N D S
B U D G E T V A R I A N C E E X P L A N A T I O N S
F O R T H R E E M O N T H S E N D I N G S E P T E M B E R 3 0 , 1 9 9 7
R E V E N U E
F e d e r a l . L o c a l . S t a t e . & O t h e r G o v e r n m e n t
T h i s c a t e g o r y c o v e r s r e v e n u e s o u r c e s t h a t a r e o n a r e i m b u r s e m e n t b a s i s ( i . e . , n o t b i l l a b l e
u n t i l t h e e x p e n d i t u r e i s i n c u r r e d ) . M o s t o f t h e r e i m b u r s e m e n t s a r e s t a t e r a i l b o n d s s e t
a s i d e f o r c o n s t r u c t i o n a n d e n g i n e e r i n g c o s t s f o r t h e s o u t h s i d e p l a t f o r m . M i n i m a l
e x p e n d i t u r e s h a v e b e e n i n c u r r e d a s c o n s t r u c t i o n h a s b e e n d e l a y e d a p p r o x i m a t e l y t w o
m o n t h s . A m o u n t s i n c u r r e d t o d a t e h a v e b e e n b i l l e d i n t h e s e c o n d q u a r t e r .
O t h e r
O t h e r r e v e n u e i n c l u d e s r e i m b u r s e m e n t f r o m t h e C o a c h e l l a V a l l e y f o r T U M F p a r t i c i p a t i o n
i n d e b t s e r v i c e f o r t h e 9 3 b o n d s w h i c h w i l l b e b i l l e d t o C V A G n o l a t e r t h a n M a y 9 7 .
S a n t a F e w i l l c o n t r i b u t e $ 1 , 4 8 2 , 0 0 0 t o w a r d t r a c k c o n s t r u c t i o n f o r t h e s o u t h s i d e p l a t f o r m .
T h a t a m o u n t i s s h o w n a s r e v e n u e s s i n c e i t w a s o r i g i n a l l y a n t i c i p a t e d t h a t t h e C o m m i s s i o n
w o u l d b e r e i m b u r s e d f o r t h e s e c o s t s . H o w e v e r , S a n t a F e w i l l n o w d i r e c t l y b i l l U n i o n
P a c i f i c f o r t h e w o r k p e r f o r m e d . T h i s a m o u n t w i l l b e e l i m i n a t e d i n t h e m i d y e a r b u d g e t
a l o n g w i t h a c o r r e s p o n d i n g a m o u n t o f e x p e n d i t u r e s .
S A F E f e e s a r e p a i d b y t h e s t a t e t w o m o n t h s i n a r r e a r s . S T A r e v e n u e s , b u d g e t e d a t $ 1 . 9 ,
a r e p a i d q u a r t e r l y t h r e e m o n t h s i n a r r e a r s b y t h e s t a t e .
I n t e r e s t I n c o m e
T h e C o u n t y o f R i v e r s i d e p a y s i n t e r e s t q u a r t e r l y , s u b s e q u e n t t o t h e e n d o f t h e q u a r t e r . T h e
i n t e r e s t e a r n i n g s o n b o n d f u n d s a r e p r i m a r i l y p a i d s e m i - a n n u a l l y .
E X P E N D I T U R E S
P r o f e s s i o n a l S e r v i c e s
T h e v a r i a n c e i s d u e t o a u d i t f e e s , m o s t o f w h i c h a r e p a i d i n t h e f i r s t h a l f o f t h e y e a r w h e n
a u d i t f i e l d w o r k o c c u r s a t t h e C o m m i s s i o n a n d i t s f u n d i n g r e c i p i e n t s .
H i g h w a y e n g i n e e r i n g
0 0 0 0 2 5
The Commission has not yet been billed by the City of Riverside for Phase II engineering
• on the Van Buren interchange as the project has experienced timing delays. Also included
is $450,000 for the Ethanac alignment, which has since been eliminated. lAn adjustment
will be made at mid year.
Highway ROW
Property acquisitions for Route 79 that were expected to have been paid in 1997, did not
actually occur until 1998. The budget amount will be revised at mid year.
Rail construction
It was expected that the southside platform work would have started, but work has just
commenced. Mobilization is scheduled for the first week in December.
Rail ROW
Atco Rubber right of way acquisition for the southside platform was expected in 1997, but
did not occur until 1998.
Regional Arterial
The 1997 actuals came in considerably under budget due to a number of project timing
delays. The budget for 1998 will be adjusted upward at mid year.
General Note: The first quarter of the year is primarily directed toward completing end of the
year activities. Most vendors do not even began to bill us for current year activities until the
month of September. Therefore, first half of the year numbers typically are considerably under
budget. Most of the categories will begin to reflect more accurately in relation to the budget by
third quarter of the fiscal year.
•
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RCTC MEASURE "A" HIGHWAY/LOCAL STREETS & ROADS PROJECTS
BUDGET REPORT BY PROJECT
EXPENDITURE FOR TOTAL OUTSTANDING % EXPENDITURES
PROJECT APPROVED MONTH ENDED MEASURE "A" LOAN OUTSTANDING TO -DATE AGAINST
DESCRIPTION COMMITMENT October 31,1997 ADVANCES BALANCE COMMITMENT APPROVED COMMIT.
CITY OF MURRIETA
Loan Agreement I-15/1-215 (1) "'
Interchange improvements (R09334)
(Loan Agreement is Terminated)
SUBTOTAL MURRIETA'LOAN
CITY OF CANYON LAKE
Final Design and Construction of
Railroad Canyon Rd Improvements (R09422)
SUBTOTAL CANYON LAKE LOAN
CITY OF CORONA
Smith, Maple & Lincoln Interchanges & (1)
Storm drainage structure
SUBTOTAL CITY OF CORONA
CITY OF PERRIS
Local streets & road improvements
CITY OF SAN JACINTO
Local streets & road improvements
CITY OF TEMECULA
Local streets & road improvements
TOTALS
$17,000,000
$17,000,000
$1,600,000
$1,000,000
$5,212,623
.....................
3S,11R,623
$1,900,000
$1,300,000
$5,000,000
32.012.623
$0
$0
S1,377,000
31,377,000'.
$1,600,000
..........................
$t,600,00
$5,212,623
$6,212,628
$1,900,000
$1,300,000
$5,000,000
......................
316,389,623
30
$0
$1,522,106
81,11nme
$4,551,519
.....................
84,661;615
$1,900,000
$1,300,000
$5,000,000
...........................
314 •273 825
$D
$0
$0
8.1 %
100.0%
100.09E
100.0%
................
100.096
100.0%
100.0%
100.0%
51.2%,
NOTE: (1) Loan against interchange improvement programs.
All values are for total Project/Contract and not related to fiscal year budgets.
**" Total advances of $1.377M represents the total Measure "A" previous advances under this agreement. This amt. was paid in full by City of Murrieta
November 1995.
Status Mo. Ending 10/31/97
Page 3 of 3
•
AGENDA ITEM #6A
"
"
"
. R I V E R S I D E -
C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N
D A T E :
D e c e m b e r 3 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
M a r i l y n W i l l i a m s , P r o g r a m M a n a g e r
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
L o s A n g e l e s C o u n t y M e t r o p o l i t a n T r a n s p o r t a t i o n A u t h o r i t y R e q u e s t
f o r R i d e s h a r e I n c e n t i v e P r o j e c t S u p p o r t S e r v i c e s
A s t h e C o m m i s s i o n i s a w a r e , t h e R e g i o n a l T r a n s p o r t a t i o n A g e n c i e s C o a l i t i o n ( R T A C ) ,
p u r s u a n t t o i t s S B 8 3 6 r e s p o n s i b i l i t i e s , a w a r d e d f u n d i n g t o t h e C o m m i s s i o n t o
i m p l e m e n t t h r e e v o l u n t a r y r i d e s h a r e p r o j e c t s f o r e m p l o y e r s h a v i n g l e s s t h a n 2 5 0
e m p l o y e e s . T h o s e p r o j e c t s h a v e b e e n d e v e l o p e d a n d i m p l e m e n t e d u n d e r t h e t h e m e ,
" K e y s t o t h e F u t u r e " . E m p l o y e r m a r k e t i n g e f f o r t s b e g a n i n A u g u s t , 1 9 9 7 .
T h e R T A C a l s o a w a r d f u n d i n g t o t h e L o s A n g e l e s C o u n t y M e t r o p o l i t a n T r a n s p o r t a t i o n
A u t h o r i t y ( L A C M T A ) t o i m p l e m e n t a $ 2 / d a y r i d e s h a r e i n c e n t i v e p r o j e c t a n d c o m m u t e r
c l u b i n t h r e e t a r g e t e d a r e a s . T h e L A C M T A p r o p o s a l w a s d i r e c t l y p a t t e r n e d a f t e r t h e
C o m m i s s i o n ' s A d v a n t a g e R i d e s h a r e p r o j e c t b e c a u s e i t p r o d u c e s q u a n t i f i a b l e a n d
v e r i f i a b l e v e h i c l e t r i p s r e d u c e d , a n i m p o r t a n t r e q u i r e m e n t o f S B 8 3 6 , a s w e l l a s C l u b
R i d e . I n a c h a n g e f r o m t h e i r C a l l f o r P r o j e c t s a p p r o a c h , t r a n s p o r t a t i o n d e m a n d
m a n a g e m e n t ( T D M ) s t a f f a t L A C M T A h a v e d e c i d e d t o a s s u m e d i r e c t r e s p o n s i b i l i t y f o r
t h e i m p l e m e n t a t i o n o f t h e i r S B 8 3 6 f u n d e d p r o j e c t .
B a s e d o n t h e C o m m i s s i o n ' s e x p e r i e n c e a n d p e r f o r m a n c e i n t h e d e v e l o p m e n t a n d
i m p l e m e n t a t i o n o f i n c e n t i v e p r o j e c t s , L A C M T A s t a f f c o n t r a c t e d t h e C o m m i s s i o n t o
d e t e r m i n e w h a t s u p p o r t a n d s e r v i c e s , i f a n y , w e m i g h t b e a b l e t o p r o v i d e t h e m . T o
d a t e , C o m m i s s i o n s t a f f h a s m e e t s e v e r a l t i m e s w i t h L A C M T A t o o v e r v i e w o u r
i n c e n t i v e p r o j e c t e x p e r i e n c e s ; p r o v i d e d A d v a n t a g e R i d e s h a r e a n d C l u b R i d e
a d m i n i s t r a t i v e , m a r k e t i n g a n d t r a c k i n g m a t e r i a l s ; a n d d e m o n s t r a t e d t h e C o m m u t e r
A s s i s t a n c e P r o g r a m c o m p u t e r t r a c k i n g s y s t e m .
I n a l e t t e r d a t e d N o v e m b e r 1 7 , 1 9 9 7 ( E x h i b i t A ) , L A C M T A d e f i n e s f o u r g e n e r a l a r e a s
o f a s s i s t a n c e t h e y w o u l d l i k e R C T C a n d i t s c o n s u l t a n t s t a f f t o p r o v i d e . T h e y a r e
r e q u e s t i n g t h a t t h e C o m m i s s i o n p r e p a r e a s c o p e o f w o r k a n d b u d g e t f o r t h e d e f i n e d
w o r k a r e a s . B e c a u s e i t i s L A C M T A ' s i n t e n t i o n t o i m p l e m e n t t h e i r p r o j e c t a t t h e s a m e
l e v e l o f d o c u m e n t a t i o n a s R C T C , t h e y a r e a l s o a s k i n g t o a c q u i r e , a t n o c o s t , a c o p y
o f o u r s o f t w a r e t r a c k i n g p r o g r a m . R C T C s t a f f i s r e c o m m e n d i n g t h a t t h e m o s t c u r r e n t
v e r s i o n , i n c l u d i n g s o u r c e c o d e b e p r o v i d e d w i t h t h e s t i p u l a t i o n s t h a t t h e y a g r e e t o :
1 ) n o t d i s t r i b u t e t h e s o f t w a r e p r o g r a m t o a n y o t h e r e n t i t y w i t h o u t p r i o r w r i t t e n
p e r m i s s i o n f r o m R C T C , a n d , 2 ) a s s u m e f u l l r e s p o n s i b i l i t y f o r c u s t o m i z i n g t h e s o f t w a r e
0 0 0 0 3 1
program for use in their project. Once the software program is given to LACMTA,
RCTC will not hold any responsibility for the accuracy of the data and reports
produced by LACMTA. To formalize the relationship, LACMTA proposes that the two
agencies enter into a memorandum of understanding.
Staff is seeking Commission authorization to prepare a scope of services and budget
in response to the LACMTA request. The work would be performed by the
Commission's TDM consultant, Inland Transportation Services, at rates approved
pursuant to the Commission's adopted FY97/98 budget. Due to the fast track that
LACMTA has now set for itself in developing and implementing their project by
February 1998, staff further seeks Commission approval to enter into a memorandum
of understanding, yet to be developed, with LACMTA based on Legal Counsel review.
Financial Assessment
Project Cost
Contract service cost under development
Source of Funds
LACMTA
STAFF RECOMMENDATION:
That the Commission: 1) direct staff to prepare and submit a scope of work and cost
proposal in response to the LACMTA November 17, 1997 letter for rideshare
incentive project services; 2) authorize the Commission Chairman, pursuant to Legal
Counsel review, to enter into a memorandum of understanding with LACMTA; 3)
approve the addition of the scope of work to the Commission's FY97/98 contract
with Inland Transportation Services; and, 4) approve the provision of the Commuter
Assistance Program's software tracking program, at no cost, to LACMTA based on
the stipulations defined in the body of this staff report.
•
000032
E%HIIBIT "A"
039158
•
METRO
Los Angeles County
Metropolitan
Transportation
Authority
818 West Seventh Street
Suite Soo
Los Angeles. CA 9oo17
213.972.6000
Mailing Address:
P.O. Box 194
Los Angeles, CA 90053
November 17, 1997
Marilyn Williams, Program Manager
Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, California 92501
SUBJECT: SB836 Voluntary Ridesharing Project
Dear Ms. Williams:
As you know, MTA is developing a voluntary ridesharing program modeled after Riverside
County Transportation Commission's (RCTC) voluntary incentive rideshare programs. As
discussed with Cosette Stark at the September 4, 1997 meeting, we would h7ce RCTC's assistance
in developing a similar program in Los Angeles County.
MTA Staff needs assistance in the following areas:
• Work with MTA Staff in developing policies and procedures for Los Angeles County based
on the RCTC's draft manual for the voluntary rideshare program. The RCTC draft manual must
be revised to reflect the needs of Los Angeles County.
• Train MTA TDM Staff on RCTC's Tracking System which will be donated to the MTA for
this project. MTA Staff will need instructions on how to set up RCTC's Tracking system.
• Train contract sales account executives on how to sign up potential employers to the
voluntary rideshare program based on policies's and procederes.
• Provide technical and logistical support for unforeseeable questions that MTA Staff might
encounter when the project is implemented.
MTA Staff needs a scope of work for these services and project budget reflecting hour and cost
for these services. This information is necessary for the implementation of a memorandum of
understanding between the MTA and RCTC.
If you have any question regarding the scope of work and project budget, please contact me at
James Rojas (213) 922-2451. Thank You.
Sincerely,
Nc-eQ
amen Rojas
Project Manager
11tTDMR.S111/17/979:20 AM
000033
AGENDA ITEM #6B
RIVERS/DE
COUNTY TRANSPORTATION COMM/SS/ON
DATE:.
December 3, 1997
TO:
Budget and Finance Committee
FROM:
Marilyn Williams, Program Manager
Bill Hughes, Bechtel Project Manager
THROUGH:
Paul Blackwelder, Deputy Executive Director
SUBJECT:
Contract for a Programmer to Maintain RCTC's Various Data Base
RCTC currently has several data base programs that contain information to support
various areas of responsibility. RCTC currently has data base applications supporting
property licenses, document control, rideshare tracking, and other miscellaneous
programs. The previous programmer responsible for the majority of the above
programs is currently unable to continue providing support to the Commission Staff.
At the September Commission meeting, the Commission directed Staff to move
forward with a selection process that would identify an individual or firm that can
continue maintenance and creation of RCTC databases on an as needed basis. The
RFP was advertised from October 17, 1997 to November 10, 1997. Proposals were
received at 5:00 P.M. on November 10, 1997 from three firms. The firms were Talon
Computer Associates, Digital Advantage, and Images Software.
A selection panel was formed and composed of Marilyn Williams (RCTC), Tanya Love
(RCTC Advantage Rideshare), Roy Finch (Jaguar Micro Systems), and Bill Hughes
(Bechtel). All three firms were interviewed on November 19, 1997. The .panel ranked
the firms as follows:
1. Talon Computer Associates
2. Digital Advantage
3. Images Software
The hourly rate requested by Talon Computer Associates is $85. Both the second
and third ranked firms were at $50/hour for basic programming costs. For
comparison purposes, the hourly rate that RCTC paid the previous data base
programmer was only $45/hour. The two top ranked firms were each judged to be
more than capable of providing the necessary services.
After the ranking process was complete, Marilyn Williams and Bill Hughes called the
top ranked firm to discuss pricing. Talon was not willing to reduce their hourly rate
or provide any form of tiered pricing to help reduce their effective hourly rate. The
70% difference in hourly rate between the first and second ranked firms was deemed
too great a difference to ignore and Staff is therefore recommending that the RCTC
database programming contract be awarded to Digital Advantage. The hourly rates
000034
(Exhibit A) requested by Digital for various classes of services to be provided is
attached for your review.
The selected firm will be required to provide the following scope of services on an on -
call basis:
A. Provide a trained data base programmer that will act as a single point of
contact for coordination of the various assigned tasks associated with
maintenance of existing RCTC data base applications and the creation of new
data base applications as directed by RCTC Staff.
B. Creating or updating Foxpro code (or equivalent), menus and reports for the
rideshare incentive tracking program, rail parcel tracking program, fixed asset
tracking program, document tracking program and other database applications
requested by RCTC Staff.
C. Installation and update of the data base programs as requested by RCTC Staff.
D. Training of RCTC Staff on the use of the programs.
E. Maintaining and delivering of an up-to-date version of all programming
materials and documentation, including source code, to RCTC at intervals or
times requested by RCTC Staff.
F. Provide telephone and site support as required.
The standard short form consultant agreement, attached as Exhibit B, will be utilized
for this contract. Staff is recommending that an initial budget of $20,000 be
established for this contract to perform the above scope of services on an as needed
basis.
Financial Assessment
Project Cost
$20,000
Source of Funds
Measure "A"
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t:.
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Included in Fiscal Year Budget
Y
Year
Included in Program Budget
Y
Year Programmed
Approved Allocation
Year of Allocation
Budget Adjustment Required
N
Financial Impact Not Applicable
STAFF RECOMMENDATION:
That the Commission award a contract to Digital Advantage to perform data base
programming for an amount not to exceed $20,000 using the attached short form
consultant agreement and the hourly rates identified in their cost proposal subject to
RCTC Legal Counsel review and approval.
•
•
000035
1
1
1
1
I
1•
1
I
I
0
E%flIBIT "A"
COST PROPOSAL
Task Hourly Rates
Programming:
Microsoft Access
Microsoft Fox Pro
SQL (Structured Query Language)
Visual Basic
Visual C++
$ 50
$ 50
$ 60
$ 70
$ 90
Technical Support:
Phone Help $ 40
On Site Support $ 50
Installation $ 50
Training $ 60
Administrative Meetings:
First Hour
Each Additional Hour
Travel Expenses:
No Cost
S 75
$ 0.30 per mile
Rates are good from now through the calendar year 1998 during normal business hours
9am-5pm.
Discounts are available for prepaid blocks of hours of 100 or more.
After hours/emergency support have an additional 510 an hour charge.
PAYMENT SCHEDULE
Unless prepayment options have been exercised, invoices will be created weekly
for work completed. No invoice will be generated if work was not necessary
during the previous time period. All invoices are due upon receipt.
9
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ffiIBIT "B"
•
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ATTACHMENT 1
AGREEMENT FOR CONSULTING SERVICES
[MODEL]
This Agreement is made and entered into this day of , 199_ by and between the
Riverside County Transportation Commission, hereinafter referred to as "RCTC," and
, hereinafter referred to as
"CONSULTANT."
RECITALS
WHEREAS, CONSULTANT is a professional consultant, experienced in providing
services to public clients and familiar with the plans of
RCTC; and
WHEREAS, RCTC desires to engage CONSULTANT to render certain consulting services as set forth
herein; and
NOW, THEREFORE, in consideration for the promises set forth herein, the receipt and adequacy of
which is hereby acknowledged, the parties hereto agree as follows:
SECTION I
SERVICES OF THE CONSULTANT; TERM
1. General Scope of Services. CONSULTANT shall provide professional consulting services and advice
on various issues affecting the decisions of RCTC regarding and on other
programs and matters affecting RCTC, hereinafter referred to as "Services." The Services are described in
Exhibit "A."
2. The term of this Agreement shall be from
terminated as provided herein.
to , unless earlier
SECTION II
RESPONSIBILITIES OF CONSULTANT
1. Control and Payment of Subordinates. RCTC retains CONSULTANT on an independent contractor
basis and CONSULTANT is not an employee of RCTC. Any additional personnel performing the Services
under this Agreement on behalf of CONSULTANT shall at all times be under CONSULTANT'S exclusive
direction and control. CONSULTANT shall pay all wages, salaries, and other amounts due such personnel
in connection with their performance of Services under this Agreement and as required by law.
CONSULTANT shall be responsible for all reports and obligations respecting such additional personnel,
including, but not limited to: social security taxes, income tax withholding, unemployment insurance, and
workers' compensation insurance.
2. Conformance to Applicable Requirements. All work prepared by CONSULTANT shall be subject to
the approval of RCTC.
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3. Substitution of Key Personnel. CONSULTANT has represented to RCTC that certain key personnel
will perform and coordinate the Services under this Agreement. Should one or more of such personnel
become unavailable, CONSULTANT may substitute other personnel of at least equal competence upon
written approval of RCTC. In the event that RCTC and CONSULTANT cannot agree as to the
substitution of key personnel, RCTC shall be entitled to terminate this Agreement for cause, pursuant to
provisions of Section V of this Agreement. The key personnel for performance of this Agreement are as
follows:
4. Coordination of Services. CONSULTANT agrees to work closely with RCTC staff in the performance
of Services and shall be available to RCTC's staff, consultants and other staff at all reasonable times.
5. Standard of Care: Licenses. CONSULTANT shall perform the Services under this Agreement in a
skillful and competent manner and shall serve and maintain in force any and all licenses, permits or other
approvals necessary for it to carry out the services.
6. Insurance. CONSULTANT shall obtain and shall require its subconsultants to obtain insurance of the
types and in the amounts described below and satisfactory to RCTC.
A. Commercial General Liability Insurance. CONSULTANT shall maintain occurrence version
commercial general liability insurance or equivalent form with a combined single limit of not less than
$1,000,000 per occurrence. If such insurance contains a general aggregate limit, it shall apply separately to
this Agreement or be no less than two times the occurrence limit. Such insurance shall:
1) Name RCTC, its officials, officers, employees and agents as insureds with respect to performance of
Services. Such insured status shall contain no special limitations on the scope of its protection to the
above -listed insureds.
2) Be primary with respect to any insurance or self insurance programs covering RCTC, its officials,
officers, employees, agents, and consultants.
3) Contain standard separation of insureds provisions.
B. Business Automobile Liability Insurance. CONSULTANT shall maintain business automobile liability
insurance or equivalent form with a combined single limit of not less than $1,000,000 per occurrence.
Such insurance shall include coverage for owned, hired and non -owned automobiles.
C. Workers' Compensation Insurance. CONSULTANT shall maintain workers' compensation insurance
with statutory limits and employers' liability insurance with limits of not less than $1,000,000 per accident
at any times during the term of this Agreement during which CONSULTANT may retain employees.
D. Certificates/Insurer Rating/Cancellation Notice.
1) CONSULTANT shall, prior to commencement of the Services, furnish to RCTC properly executed
certificates of insurance, and certified copies of endorsements, and policies if requested by RCTC, which
shall clearly evidence all insurance required in this Section. CONSULTANT shall not allow such insurance
to be canceled or allowed to expire except on 30 days' prior to written notice to RCTC.
2) CONSULTANT shall maintain such insurance from the time the Services commence until the Services
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are completed, except as may be otherwise required by this Section.
3) CONSULTANT shall place insurance with insurers licensed to do business in California.
4) CONSULTANT shall replace certificates, policies and endorsements for any insurance expiring prior to
completion of the Services.
7. Schedule of Services. CONSULTANT shall perform the Services in accordance with the Schedule of
Services set forth in Exhibit "B," attached hereto. In order to facilitate CONSULTANT's conformance
with the Schedule, RCTC shall respond to CONSULTANT's submittals in a timely manner. Upon request
of RCTC, CONSULTANT shall provide a more detailed schedule of anticipated performance to meet the
Schedule of Services.
SECTION IlI
FEES AND PAYMENTS
1. Compensation. CONSULTANT shall receive compensation, including reimbursements, for all Services
rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto. The total
compensation shall not exceed ($j without written approval of RCTC's Executive Director. Extra Work
may be authorized, as described below, and if authorized, will be compensated at the rates and manner set
forth in this Agreement.
2. Payment of Compensation. CONSULTANT shall submit to RCTC a monthly statement which indicates
work completed and hours of Services rendered by Consultant. The statement shall describe the amount of
Services and supplies provided since the initial commencement date, or since the start of the subsequent
billing periods, as appropriate, through the date of the statement. RCTC shall, within 45 days of receiving
such statement, review the statement and pay all approved charges thereon.
3. Reimbursement for Expenses. CONSULTANT shall not be reimbursed for any expenses unless
authorized in writing by RCTC.
4. Extra Work. At any time during the term of this Agreement, RCTC may request that CONSULTANT
perform Extra Work. As used herein, "Extra Work" means any work which is determined by RCTC to be
necessary for the proper completion of the Project, but which the parties did not reasonably anticipate
would be necessary at the execution of this Agreement. CONSULTANT shall not perform, nor be
compensated for, Extra Work without written authorization from RCTC's Executive Director.
SECTION IV
ACCOUNTING RECORDS
CONSULTANT shall maintain complete and accurate records with respect to costs incurred under this
Agreement. All such records shall be clearly identifiable. CONSULTANT shall allow a representative of
RCTC during normal business hours to examine, audit, and make transcripts or copies of such records and
any other documents created pursuant to this Agreement. CONSULTANT shall allow inspection of all
work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years
from the date of final payment under this Agreement.
SECTION V
00f)039
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GENERAL PROVISIONS
1. Termination of Agreement.
A. RCTC may, by written notice to CONSULTANT, terminate the whole or any part of this Agreement at
any time and without cause by giving written notice to CONSULTANT of such termination, and
specifying the effective date thereof at least seven (7) days before the effective date of such termination.
Upon termination, CONSULTANT shall be compensated only for those services which have been
adequately rendered to RCTC, and CONSULTANT shall be entitled to no further compensation.
CONSULTANT may not terminate this Agreement except for cause.
B. In the event this Agreement is terminated in whole or in part as provided in paragraph A of this section,
RCTC may procure, upon such terms and in such manner as it may determine appropriate, services similar
to those terminated.
C. If this Agreement is terminated as provided in paragraph A of this section, RCTC may require
CONSULTANT to provide all finished or unfinished documents, data, programming source code, reports,
etc., prepared by CONSULTANT in connection with the performance of Services under this Agreement.
2. Delivery of Notices. All notices permitted or required under this Agreement shall be given to the
respective parties at the following address, or at such other address as the respective parties may provide
in writing for this purpose:
CONSULTANT: [Address]
RCTC: Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, California 92501
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after
deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address.
3. Ownership of Materials/Confidentiality.
A. Property of RCTC. All materials and data. including data on magnetic media, prepared by
CONSULTANT under this Agreement shall become the property of RCTC upon the completion of the
term of this Agreement, except that CONSULTANT shall have the right to retain copies of all such
documents and data for its records. RCTC shall not be limited in any way in their use of such data at any
time, provided that any such use not within the purposes intended by this Agreement shall be at RCTC's
sole risk and provided that CONSULTANT shall be indemnified against any damages resulting from such
use, including the release of this material to third parties for a use not intended by this Agreement. Should
CONSULTANT, either during or following termination of this Agreement, desire to use any materials
prepared in connection with this Project, it shall first obtain the written approval of RCTC.
B. Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions,
computer program data, input record data, written information, and other materials described in
subsection A either created by or provided to CONSULTANT in connection with the performance of this
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Agreement shall be held confidential by CONSULTANT. Such materials shall not, without the prior
written consent of RCTC, by used by CONSULTANT for any purposes other than the performance of the
Services. Nor shall such materials be disclosed to any person or entity not connected with the performance
of the Services or the Project. Nothing furnished to CONSULTANT which is otherwise known to
CONSULTANT or is generally known, or has become known, to the related industry shall be deemed
confidential. CONSULTANT shall not use RCTC's name or insignia, photographs of the Project, or any
publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or
radio production or other similar medium without the prior written consent of RCTC.
4. Attorney's Fees. If either party commences an action against the other party arising out of or in
connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover
from the losing party reasonable attorney's fees and costs of suits.
5. Indemnification. CONSULTANT shall defend, indemnify and hold RCTC, its officials, officers,
employees and agents free and harmless from any and all liability from loss, damage, or injury to property
or persons, including wrongful death, in any manner arising out of or incident to any negligent acts,
omissions or willful misconduct of CONSULTANT arising out of or in connection with CONSULTANT's
performance of this AGREEMENT, including without limitation the payment of attorneys' fees. Further,
CONSULTANT shall defend at its own expense, including attorneys' fees, RCTC, its officials, officers,
employees, and agents in any legal action based upon such negligent acts, omissions or willful misconduct.
6. Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the
subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This
Agreement may only be modified by a writing signed by both parties.
7. Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall
be in Riverside County.
8. Time of Essence. Time is of the essence for each and every provision of this Agreement.
9. RCTC's Right to Employ Other Consultants. RCTC reserves right to employ other consultants in
connection with this Project.
10. Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties,
and shall not be assigned by CONSULTANT without the prior written consent of RCTC.
11. Prohibited Interests.
A. Solicitation. CONSULTANT maintains and warrants that it has not employed nor retained any
company or person, other than a bona fide employee working solely for CONSULTANT, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any
company or person, other than a bona fide employee working solely for CONSULTANT, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the
award or making of this Agreement. For breach or violation of this warranty, RCTC shall have the right to
rescind this Agreement without liability.
B. Conflict of Interest. For the term of this Agreement, no member, officer or employee of RCTC, during
the term of his or her service with RCTC, shall have any direct interest in this Agreement, or obtain any
present or anticipated material benefit arising therefrom.
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12. Equal Opportunity Employment.
Consultant represents that it is an equal opportunity employer and it shall not discriminate against any
employee or applicant for employment because of race, religion, color, national origin, ancestry, sex or
age. Such non-discrimination shall include, but not be limited to, all activities related to initial
employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination.
CONSULTANT shall also comply with all relevant provisions of RCTC's Minority Business Enterprise
program, Affirmative Action Plan or other related Commission programs or guidelines currently in effect
or hereinafter enacted.
SECTION VI
SUBCONTRACTING
1. CONSULTANT shall not subcontract any portion of the work required by this Agreement, except as
expressly stated herein, without prior written approval of RCTC. .
2. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this
Agreement.
IN WITNESS WHEREOF, the parties hereto have executed the Agreement on the date first
hereinabove written.
RIVERSIDE COUNTY CONSULTANT
TRANSPORTATION COMMISSION
By: By:
S.R. "Al" Lopez, Chairman
(Title)
REVIEWED AND RECOMMENDED By:
FOR APPROVAL:
(Title)
By:_
Jack Reagan, Executive
Director
REVIEWED FOR FISCAL IMPACT:
By:
Dean Martin, Controller
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A P P R O V E D A S T O F O R M :
B y : _
B e s t , B e s t & K r i e g e r
C o u n s e l t o t h e R i v e r s i d e
C o u n t y T r a n s p o r t a t i o n
C o m m i s s i o n
E X H I B I T " A "
S C O P E O F S E R V I C E S
[ I n s e r t ]
E X H I B I T " B "
S C H E D U L E O F S E R V I C E S
[ I N S E R T ]
E X H I B I T " C "
C O N S U L T A N T C O M P E N S A T I O N
[ I n s e r t ]
0 0 0 0 4 ?
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AGENDA ITEM #7A
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R I V E R S / D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N
D A T E :
D e c e m b e r 3 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
S u s a n C o r n e l i s o n , R a i l P r o g r a m M a n a g e r
T H R O U G H :
P a u l B l a c k w e l d e r , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T : .
A u t h o r i z a t i o n t o S e e k T E A G r a n t f o r R e h a b i l i t a t i o n o f S a n t a F e
T h e f e d e r a l T r a n s p o r t a t i o n E n h a n c e m e n t s A c t i v i t i e s ( T E A ) g r a n t p r o g r a m h a s b e e n
a d m i n i s t e r e d b y t h e s t a t e f o r t h e d u r a t i o n o f I S T E A . T e n p e r c e n t o f S u r f a c e
T r a n s p o r t a t i o n P r o g r a m f u n d s c o m i n g t o C a l i f o r n i a m u s t b e s p e n t o n e l i g i b l e
e n h a n c e m e n t p r o j e c t s . A m o n g e l i g i b l e c a t e g o r i e s i s R e h a b i l i t a t i o n o r R e s t o r a t i o n o f
H i s t o r i c T r a n s p o r t a t i o n F a c i l i t i e s ; t h i s c a t e g o r y r e q u i r e s a 1 2 % l o c a l m a t c h .
R C T C ' s p u r c h a s e o f t h e h i s t o r i c S a n t a F e d e p o t a t R i v e r s i d e s h o u l d b e f i n a l i z e d w i t h
c l o s e o f e s c r o w s o m e t i m e t h i s m o n t h . C o s t s f o r s t r u c t u r a l a n d o t h e r r e h a b i l i t a t i v e
w o r k h a v e b e e n e s t i m a t e d a t $ 5 6 0 , 0 0 0 . W i t h I S T E A n o w e x t e n d e d b y C o n g r e s s f o r
a p e r i o d o f s i x m o n t h s , s t a f f i s s e e k i n g t h e C o m m i s s i o n ' s p e r m i s s i o n t o a p p l y f o r
$ 5 0 0 , 0 0 0 T E A f u n d s t o b e m a t c h e d b y $ 6 0 , 0 0 0 i n l o c a l r a i l c a p i t a l f u n d s .
F i n a n c i a l A s s e s s m e n t
P r o j e c t C o s t
$ 5 6 0 , 0 0 0
S o u r c e o f F u n d s
$ 5 0 0 , 0 0 0 T E A , $ 6 0 , 0 0 0 l o c a l r a i l c a p i t a l ( S T A )
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k :
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A p p r o v e d A l l o c a t i o n
N
Y e a r o f A l l o c a t i o n
B u d g e t A d j u s t m e n t R e q u i r e d
* O n l y i f p o s s i b l e t o e x p e n d t h i s f i s c a l y e a r .
F i n a n c i a l I m p a c t N o t A p p l i c a b l e
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n a u t h o r i z e s t a f f t o a p p l y f o r $ 5 0 0 , 0 0 0 T E A f u n d s a n d a p p r o v e
a l o c a l m a t c h o f $ 6 0 , 0 0 0 l o c a l r a i l c a p i t a l f u n d s , f o r t h e r e s t o r a t i o n a n d r e h a b i l i t a t i o n
o f t h e S a n t a F e D e p o t a t R i v e r s i d e .
: V )
A