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03 March 5, 1997 Budget & Finance
040910 7,-ko crj RIVERS/DE COUNTY TRANSPORTATION COMMISSION BUDGET AND FINANCE COMMITTEE (COMMISSIONERS MICHAEL BARRY, WILLIAM KLEINDIENST, JACK VAN HAASTER) RIVERSIDE COUNTY TRANSPORTATION COMMISSION 3560 UNIVERSITY AVENUE, SUITE 100 RIVERSIDE, CALIFORNIA 92501 1:30 P.M. WEDNESDAY, MARCH 5, 1997 AGENDA 1. CALL TO ORDER. 2. APPROVAL OF MINUTES. 3. PUBLIC COMMENTS. 4. ADDITIONS/REVISIONS. 5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS. 5A. Administrative Charges to Local Streets and Roads Recipients. Overview Staff is recommending that the Commission decide if costs of ongoing administration of loans to local streets and road recipients should be borne by the administrative pool or charged to each particpating jurisdiction. 5B. Recurring Contracts FY 96/97 Revised Budget. Overview Staff is recommending that the Commission approve the attached list of recurring contracts and authorize the Executive Director to execute contract not to exceed the listed amount and subject to Legal Counsel review. 5C. Uncommitted Carryover Detail. Overview Staff is recommending that the Commission determine if the funds should be spent on a project (based on the priorities identified in the Strategic Plan), or be used for current year expenditures (i.e., reduce the current year projected issuance). Page 2 Agenda - Budget/Finance Committee March 5, 1997 5D. Single Signature Authority Report. Overview For the six month period ending December 31,1996, four contracts were executed under single signature authority granted to the Execute Director by the Commission. There was approximately $10,000 in unused and expired capacity at December 31, 1996. This item is for receive and file. 5E. Revised FY 96/97 Budget. Overview Staff is recommending that the Commission approve the Revised Budget for FY 96/97. 5F. Audit Po/icy. Overview This item addresses a concem raised relating to the Commission's audit policy. Staff will be reviewing the policy to determine potential alternatives that would address Commission needs, as well as costs, and be responsive to funding recipients. 5G. Amendment 1 to Bechtel Contract RO 97-00. Overview That the Commission approve Amendment 1 to the Bechtel Contract (RO 97-00) for $45,000 for a new total contract of $985,500 with $15,000 in extra work for a total amount not to exceed $1,000,500. A standard contract amendment will be used for this agreement. 5H. Quarterly Financial Cost & Schedu/e. Reports. Overview Presented are Combining Statements of Revenues and Expenditures and Changes in Fund Balances (Unaudited) and the Highway and rail projects quarterly budget report for the Quarter Ending December 31, 1996. Also, attached is the cost and schedule status of the Measure A Contracts. The contracts are segregated by Measure A Plan category and includes -Highway, Rail and other Plans and Programs. The cost information includes Commission authorized funds to date, contractual commitments to date, current monthly expenditures, and total expenditures to date. The cost and schedule reports are through the month ending January 31, 1997 prepared by Bechtel Civil, Inc. Detailed supporting material for all contracts and Cooperative Agreements is available from Bechtel staff. This item is for receive and file. • " " " P a g e 3 A g e n d a - B u d g e t / F i n a n c e C o m m i t t e e M a r c h 5 , 1 9 9 7 6 . H I G H W A Y S / L O C A L S T R E E T S A N D R O A D S . 6 A . U p d a t e o n L a m b C a n y o n C o n s t r u c t i o n P r o j e c t s a n d A p p r o v a l o f A p p o i n t m e n t o f a n I n d e p e n d e n t G e o t e c h n i c a / C o n s u l t a n t t o I n v e s t i g a t e R e c e n t F i l l S l o p e F a i l u r e s f o r L a m b C a n y o n P r o j e c t . O v e r v i e w S t a f f i s r e c o m m e n d i n g t h a t t h e C o m m i s s i o n : 1 ) C o n f i r m t h e a p p o i n t m e n t b y t h e E x e c u t i v e D i r e c t o r o f W o o d w a r d / C l y d e a n d A s s o c i a t e s t o p e r f o r m g e o t e c h n i c a l o v e r s i g h t s e r v i c e s f o r t h e L a m b C a n y o n p r o j e c t ; 2 ) a w a r d a c o n t r a c t f o r a n a m o u n t n o t t o e x c e e d $ 1 0 , 0 0 0 ; a n d , 3 ) t h a t t h e s t a n d a r d R C T C m o d e l c o n t r a c t b e u s e d . 7 . R A I L . 7 A . I t e m s r e l a t e d t o t h e C o n s t r u c t i o n o f t h e R i v e r s i d e M e t r o l i n k D o w n t o w n S o u t h s i d e P l a t f o r m a n d S t a t i o n T r a c k : 1 ) A w a r d o f A m e n d m e n t 1 t o F . R . H a r r i s A g r e e m e n t R O 9 7 - 3 1 t o p e r f o r m f i n a l d e s i g n ; 2 ) a p p r o v a l o f c u r r e n t p r o j e c t c o s t e s t i m a t e ; a n d , 3 ) a p p r o v a l o f s o u r c e o f f u n d s f o r p r o j e c t c o s t s . O v e r v i e w S t a f f i s r e c o m m e n d i n g t h a t t h e C o m m i s s i o n : 1 ) A p p r o v e A m e n d m e n t 1 w i t h F . R . H a r r i s t o p e r f o r m F i n a l D e s i g n f o r t h e n e w S o u t h s i d e P l a t f o r m f o r a n a d d i t i o n a l a m o u n t o f $ 4 2 6 , 2 6 8 f o r a n e w t o t a l c o n t r a c t a m o u n t o f $ 6 8 5 , 0 0 0 u s i n g a s t a n d a r d c o n t r a c t a m e n d m e n t f o r m a t . N o n e w e x t r a w o r k w i l l b e a u t h o r i z e d f o r A m e n d m e n t 1 . T h e e x i s t i n g e x t r a w o r k o f $ 8 6 , 2 6 8 w i l l r e m a i n ; 2 ) a p p r o v e t h e n e w p r o j e c t c o s t o f $ 7 , 3 5 0 , 0 0 0 w i t h a c o n t i n g e n c y a m o u n t o f $ 1 , 5 9 2 , 0 0 0 f o r a n e w t o t a l p r o j e c t c o s t n o t t o e x c e e d $ 8 , 9 4 2 , 0 0 0 ; a n d , 3 ) a p p r o v e t h e u s e o f $ 7 , 4 0 0 , 0 0 0 o f P r o p o s i t i o n 1 1 6 f u n d i n g t o c o v e r t h e p r o j e c t c o s t s a b o v e t h e U P $ 1 , 5 4 2 , 0 0 0 . 8 . T R A N S I T / R I D E S H A R E 8 A . S t a t e T r a n s i t A s s i s t a n c e : 1 0 % B o n u s A l l o c a t i o n . O v e r v i e w S t a f f i s r e c o m m e n d i n g t h a t t h e C o m m i s s i o n a p p r o v e a l l o c a t i n g t h e F Y 1 9 9 7 S t a t e T r a n s i t A s s i s t a n c e i n c e n t i v e a w a r d o f $ 1 6 2 , 9 6 8 t o C o m m u t e r R a i l . 8 B . P r o p o s e d S B 8 3 6 P r o g r a m o f P r o j e c t s f o r t h e I n l a n d E m p i r e R e g i o n . O v e r v i e w S B 8 3 6 e s t a b l i s h e d f u n d i n g a n d m a n d a t e d a d e m o n s t r a t i o n p r o j e c t t o d e t e r m i n e i f v o l u n t a r y r i d e s h a r e e f f o r t s c o u l d r e s u l t i n t h e s a m e m o b i l e s o u r c e e m i s s i o n s r e d u c t i o n a s g e n e r a t e d u n d e r R u l e 2 2 0 2 b y w o r k s i t e s o f 1 0 0 t o 2 4 9 e m p l o y e e s w i t h i n t h e S o u t h C o a s t A i r Q u a l i t y M a n a g e m e n t D i s t r i c t . I t c h a r g e d t h e R e g i o n a l T r a n s p o r t a t i o n A g e n c i e s C o a l i t i o n ( R T A C ) w i t h t h e i m p l e m e n t a t i o n o f S B 8 3 6 . T h i s a g e n d a i t e m r e v i e w s t h e R T A C e f f o r t s a n d , a s s u m i n g a d o p t i o n o f a p r o g r a m o f p r o j e c t s b y t h e R T A C , s e e k s C o m m i s s i o n a p p r o v a l t o i m p l e m e n t t h r e e p r o j e c t s p r o p o s e d o n b e h a l f o f t h e I n l a n d E m p i r e f o r f u n d i n g u n d e r S B 8 3 6 . Page 4 Agenda - Budget/Finance Committee March 5, 1997 8C. Meditrans Services —Request for Measure A Western County Specialized Transit Capital Matching Funds. Overview Staff is recommending that the Commission approve allocation of $20,500 in Measure A Specialized Transit Funds available in the Western Riverside County to Meditrans Services to be used as the required 20% federal match for the purchase of two replacement vehicles and one mobile radio unit. 8D. Reuse of Closed Telecommuting WorkCenter Video Conferencing Equipment. Overview Staff is recommending that the Commission transfer of its donated Telecommuting WorkCenter of Riverside County video-conferencing equipment and software, at no cost, to the County of Riverside with the condition that the Commission be allowed unrestricted use of the equipment, and subsequently purchased video-conferencing equipment for an unspecified period of time. 8E. 1997 Traffic Systems Mangement (TSM) Program of Projects. Overview Based on efforts by staff representatives of the Regional Transportation Agencies Coalition (RTAC), a priority list of projects has been prepared for submittal to Caltrans who had allocated $4.96 million in TSM fund savings to the six county region of SCAG for TDM and TSM projects. Assuming approval of the list by RTAC, the Commission is being asked to approve the use of its portion of the designated funds estimated at $82,741 funds to supplant a portion of FY97/98-98/99 programmed STP funds for the FY97/98 Inland Empire Commuter Services (IECS) budget. 9. ADJOURNMENT. MINUTES " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N 9 7 - 0 1 B U D G E T A N D F I N A N C E C O M M I T T E E F e b r u a r y 5 , 1 9 9 7 M I N U T E S 1 . C A L L T O O R D E R . C h a i r p e r s o n B o b B u s t e r c a l l e d t h e m e e t i n g o f t h e B u d g e t / F i n a n c e C o m m i t t e e t o o r d e r a t 1 : 3 0 p . m . a t t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n , 3 5 6 0 U n i v e r s i t y A v e n u e , S u i t e 1 0 0 , R i v e r s i d e , C a l i f o r n i a 9 2 5 0 1 . M e m b e r s P r e s e n t M i c h a e l B a r r y B o b B u s t e r W i l l i a m K l e i n d i e n s t 2 . A P P R O V A L O F M I N U T E S . M / S / C t o a p p r o v e t h e m e e t i n g m i n u t e s o f D e c e m b e r 4 , 1 9 9 6 . 3 . P U B L I C C O M M E N T S . T h e r e w e r e n o p u b l i c c o m m e n t s . 4 . A D D I T I O N S / R E V I S I O N S . T h e r e w e r e n o a d d i t i o n s / r e v i s i o n s . 5 . A D M I N I S T R A T I V E I T E M S / F I N A N C I A L I T E M S . 5 A . C i t y o f M u r r i e t a L o a n . D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r p r e s e n t e d t h e f i n a n c i a l d e t a i l s o f t h e n e w a g r e e m e n t w i t h t h e C i t y o f M u r r i e t a . M / S / C t h a t t h e C o m m i s s i o n a u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o e x e c u t e t h e A m e n d e d a n d R e s t a t e d I n s t a l l m e n t S a l e A g r e e m e n t s u b s t a n t i a l l y i n f o r m s u b j e c t t o m i n o r m o d i f i c a t i o n s a s d e e m e d a p p r o p r i a t e s u b j e c t t o r e v i e w b y L e g a l C o u n s e l . 5 B . A n n u a l A u d i t R e v i e w b y E r n s t & Y o u n g . S a l l y A n d e r s o n a n d T e r e s a T r e v i n o , E r n s t & Y o u n g p r e s e n t e d t h e r e s u l t s o f t h e a u d i t o f t h e g e n e r a l p u r p o s e f i n a n c i a l s t a t e m e n t s o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n a n d t h e a u d i t s o f t h e f i n a n c i a l s t a t e m e n t s o f T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) c l a i m a n t s a n d M e a s u r e A r e c i p i e n t s . Page 2 Agenda - Budget/Finance Committee February 5, 1997 After review, the Committee requested information from staff regarding havng one unified audit. M/S/C that the Commission receive and file. 5C. Uncommitted Carryover Detail. Chairperson Buster asked if there is a restriction in using these funds for Measure A projects and Jack Reagan replied the Coachella Valley Association of Governments had asked RCTC to identify what they had suggested to be a proportionate share and Dean's position at the time was that these funds are attributable, for the most part, to the Western County. Jack Reagan stated the policy question is to: 1) pay down debt service now; 2) amend the current year budget to provide for more expenditure; or, 3) leave as carryover and work out in next year's budget. M/S/C to defer this item until the next Budget/Finance Committee meeting. 5D. Local Transportation Fund Estimate for 1997/98. M/S/C that the Commission approve the areas apportionments based on the revenue estimate provided by staff and the Auditor Controller of the County of Riverside and allowing for adjustment to the estimate providing up to $90,000 for SCAG. 5E. Sponsorship of UCLA Arrowhead Symposium. M/S/C that the Commission authorize the expenditure of $5,000 from its 1996-97 Conference Budget to co-sponsor the 1997 policy/research symposium on The Transportation, Land Use, and Air Quality Connection. 5F. Investment Report for Quarter Ending December 31, 1996. M/S/C that the Commission receive the file. 5G. Monthly Cost and Schedule Reports. M/S/C that the Commission receive and file. 6. HIGHWAYS/LOCAL STREETS AND ROADS. 6A. Award of Contract to Robert Bein, William Frost & Associates (RBF) to Perform Corona By - Pass (Tollroad) - Preliminary Feasibility Assessment. M/S/C that the Commission approve the award of a contract, with an amount not to exceed $169,220 to Robert Bein, William Frost & Associates. The RCTC model consultant agreement will be used for this contract. The minor modifications to the model agreement may be made subject to the approval of RCTC Legal Counsel and the Executive Director. • Page 3 Agenda - Budget/Finance Committee February 5, 1997 6B. State Route 79 Realignment Study near the cities of Hemet and San Jacinto. M/S/C that the Commission award a contract to CH2M Hill, with an amount not to exceed $75,000, to perform an alignment study for State Route 79 near the cities of Hemet and San Jacinto. There are currently no extra work funds available for this project. The standard RCTC model consultant agreement will be used for the contract with CH2M Hill. Minor changes to the model agreement are permitted subject to review and approval of the Executive Director and Legal Counsel. 6C. Prepare Project Report and Environmental Documents for State Route 74 Realignment Along the Proposed Ethanac Regional Corridor. M/S/C that the Commission: 1) Approve the expenditure of Measure A funds to perform preliminary engineering and environmental analysis of a new East/West alignment of State Route 74 south of the City of Perris; and, 2) direct staff to investigate the status of existing consultants assigned to the Measure A State Route 74 projects and bring back recommendations on how best to proceed with these studies as either a continuation of previous work or to issue a Request for Proposals and select a new team of consultants. 7 RAIL. 7A. Presentation of Electronic Security Surveillance Report and Request for Direction from Commission on How to Proceed with Findings. Commissioner Will Kleindienst expressed concern with limited use and the cost of fiber and Bill Hughes, Bechtel Project Manager said there is not much difference in cost. However, Susan Cornelison, Project Manager, noted that where Caltrans fiber is available, staff would seek it at no cost. After a lot of discussion; Jack Reagan said staff will: 1) look at the figures in terms of the comparison for guards, up those costs, based upon the assumption that what is currently being done with the Downtown Station is now inadequate; 2) look at all the alternatives, we will probably modify both the high capital and the low capital alternatives to reflect that there ought to be guards there during populated hours; and, 3) look at a phased approach. Staff will still look at the capitalization from a logical approach for the entire system and will also look at that in relation to the Downtown Station and presumably can also isolate the cost for each station. It was determined to bring this item back to the Committee with the additional information requested. 7B. San Jacinto Branchline Track Improvement Study; Policy and Program Implications. M/S/C that the Commission: 1) Review the business plan to determine if a short -line rail operation on the San Jacinto Branchline would be financially viable; and, 2) if determined to be viable, consider if RCTC should seek and accept the transfer of freight use rights from BNSF as a condition of additional capital improvements as documented by the November 14, 1996 agenda item. Page 4 Agenda - Budget/Finance Committee February 5, 1997 7C. Inland Empire High Speed Rail Corridor Refinement. M/S/C that the Commission approve up to $30,000 to jointly fund the work program of the Ad Hoc High Speed Rail Committee in refining a corridor alignment and building Inland Empire consensus. 7D. Loan to Intercity Rail Joint Powers Board. M/S/C to pull this item from the Budget/Finance Committee agenda. 8. ADJOURNMENT. There being no further business to come before the Budget/Finance Committee, the meeting was adjourned at 3:35 p.m. Respectfully submitted, Nat have Clerk of the Commission • • AGENDA ITEM #5A RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: March 5, 1997 TO: Budget and Finance Committee FROM: Dean Martin, Chief Financial Officer SUBJECT: Administrative Charges to Local Street & Road Recipients The Measure A ordinance provides that the Commission may use whatever is "reasonable and necessary" for costs of administration, other than salaries and benefits. The Commission is, therefore, authorized to take off the top funds needed for administration. The geographic and programmatic allocations are done after administrative funds have been deducted. In addition to taking administration off the top, the Commission has reserved the right to charge administrative fees for ongoing maintenance to cities who have received loans from the Commission. The premise for this is that these jurisdictions had received a special benefit and that the ongoing cost of administering entity specific loans should not be borne by other jurisdictions. However, the Commission has an established financing program for local jurisdictions which is available to all. Staff has recently corresponded with these jurisdictions reminding them of this program and offering the opportunity to participate in the Commission's next bond issue, assuming imminent take out of the commercial paper. At issue, is whether it is appropriate to assess additional charges to those who avail themselves of this financing program. After giving it further consideration, staff is of the belief that these costs should be viewed as a part of the Commission's overall cost of administration and that no additional charges should be levied against any jurisdiction receiving a loan. Despite staff's viewpoint, others may feel that it is inappropriate that their area, jurisdiction, or program be charged for a service they do not benefit from, even if that is by their choice. Financial Assessment Project Cost Will vary based on number of participants Source of Funds Measure A Administration �::'?`•;`:: :{:}::::•r•: .:..... � fn4 ..\• ,Yt}:::::r r .% ld.:. 1: '•\:,:+yL+•.G.. ?r.4''::}ti5k.;: r f}r �?:i:F{riY :,•''4 :.f �'`::':b}. m.iiw••}:?,+}f'�9L�'?' 'tv.:..:::::: r.:• .}.^.{ ................... ...Yf.{..... Y ::::::::: n:,.: m::;:•::. �:::::::::::::>}..... .:..,.. .....:..,.._.:,..........t+.�.....} ;} •. ...W;. ^v.. ..�{ •.•'�';•}Y.; 5:.: tfit ..•..: }' •f.'... :4',•.ft.<a7, .. .:: , }�. 3:.+.•O.•{::::::}::i:2:•'': f.... $+ ....•r;,•,Y•r°.,..{?x,.:.'•,S, `.:'i: :.• ::?'/:::�' ^t . h /.. .. •: •.}}:::.:h}�::'i ••:?.. :'rYj `L :.; y:?:. v.}„ .r .•.t.: f.•:.?••r+:^ :. r r.}}:•:}.n::::}•::•::: r$ r. •. • "vi 4id ..,..{•:..:n... '+7., {k.,:.'•,},: n��' ... • f.•:'.r::} •••:::. ...•:r.i'i}:::+.}';:ii::::'?:i}:•.: �rr}.:.?: .�t'.:��i••.:•'R5' .t4..;:r: }..'f' : uY.':;C:,.:/ ' :4..}. �/ ,+,,.. ...:: : y... :h:\:}}}:,r },};.;}. vn Included in Fiscal Year Budget .:..:...::.:. Y v .: ::..??f:..2.....��'::..,.::::::.:.......b;,:.}..,�::::::.}.� ?;..:`t%:t''•'? Year Included in Program Budget N/A Year Programmed Approved Allocation N/A Year of Allocation Budget Adjustment Required No Financial Assessment Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission decide if costs of ongoing administration of loans to streets and road recipients should be borne by the administrative pool or charged to each participating jurisdiction. • • " A G E N D A I T E M # 5 6 RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: March 5, 1997 TO: Budget and Finance Committee FROM: Dean Martin, Chief Financial Officer SUBJECT: Recurring Contracts 96/97 Revised Budget Attached is the Schedule of Recurring Contracts, representing consultants that have historically been used by the Commission to provide a number of services on an annual basis. The nature of the services does not typically vary from year to year. This item would authorize the Executive Director to execute contracts, using standard contract provisions and subject to legal counsel review. The contract values may be lower, but not higher than the listed amount. Financial Assessment Project Cost See attached schedule Source of Funds Various r h... ::.�:::::::::::.v:::::::::::.}•::}:.:.}'•}:•{:•i}:•:•}."v•::..:�{..J, :n:; •: :v::::::::::::::::•:::.}}:v::::::nv:::{•:;}:•}:•}}}:•}i}:::...•:....:.v::: rv` .. rJ..r .}}}:...::.::::.:. •�r r .: nv n... .......... }\•:•:•}:tiff•::.:..: J..:•r:.::•::.v:.C}}:•::•.'{{•}:•}:•}: {{{.:{•:: }•::•}:•}:•}:•}:•:{.} •}:L;{.}}:{.}}::.: \.........::•}::::•:isiiri:4ii:}:'t:;:$::;ii:�iii'riiii;{.: .....:.: •: r•}:•}mvv.......}n :..... ......................... ♦. �::... r . . ........... .. :.lf./. .........:........ ...... ::::::::::::::•}:•}}:•}:•: � }::• iiiiiii'rii:<>,�ii:•iiYt�ii: . ......................... Included in Fiscal Year Budget Y Year Included in Program Budget N/A Year Programmed Approved Allocation N/A Year of Allocation Budget Adjustment Required N Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission approve the attached list of recurring contracts and authorize the Executive Director to execute contract not to exceed the listed amount and subject to Legal Counsel review. • illonsultant Bechtel Corp. Best,Best, & Krieger Charles Bell Smith & Kempton Emst & Young Cliff Madison Inland Transportation Services' O'Melveny & Myers Schiermeyer Consulting Valley Planning & Research Tele Trans Tek Services RIVERSIDE COUNTY TRANSPORTATION COMMISSION SCHEDULE OF RECURRING CONTRACTS FOR FISCAL YEAR ENDED JUNE 30,1997 Type of Service Project Management General Legal Services Financial Advisory Legislative Advocate/Program Support Audit Services Federal Lobbyist Commuter Assistance Program Mgmt. Bond Counsel Rail Consultant Planning & Programming Call Box/Traf. Counter Original Revised Dollar Percent 96/97 Budget 96/97Budget Change Change $1,030,525 463,500 65,000 96,000 325,000 24,000 686,349 50,000 150,000 60,000 450,000 $2,950,374 $1,030,525 763,500 65,000 96,000 325,000 24,000 686,349 50,000 150,000 90,000 450,000 $0 $300,000 $0 $0 $0 $0 $0 $0 $0 $30,000 $0 $3,280,374 $330,000 0.0% 64.7% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 0.0% 50.0% 0.0% 11.2% 'Note: Does not include amounts for the SANBAG program. A separate agenda item will be brought forward for the SANBAG program and any other special projects. • " A G E N D A I T E M # 5 C " R I V E R S / D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N D A T E : M a r c h 5 , 1 9 9 7 T O : B u d g e t a n d F i n a n c e C o m m i t t e e F R O M : D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r S U B J E C T : U n c o m m i t t e d C a r r y o v e r D e t a i l A t t h e r e q u e s t o f t h e m e m b e r s o f t h e B u d g e t a n d F i n a n c e C o m m i t t e e , I h a v e p r e p a r e d t h e a t t a c h e d s c h e d u l e d e t a i l i n g t h e c o m p o n e n t s o f t h e u n c o m m i t t e d c a r r y o v e r a m o u n t o f $ 5 . 8 m i l l i o n . T h e s c h e d u l e w i l l d e m o n s t r a t e t h a t a l l o f t h e c a r r y o v e r i s f o r t h e W e s t e r n C o u n t y . A l l C o a c h e l l a V a l l e y f u n d s a r e c o m m i t t e d t o p r o j e c t s . T h e C o m m i s s i o n w i l l n o w n e e d t o d e t e r m i n e w h a t p r o j e c t s t o s p e n d t h e f u n d s o n b a s e d o n t h e p r i o r i t i e s a s e s t a b l i s h e d i n t h e S t r a t e g i c P l a n , o r i f t h e f u n d s s h o u l d b e u s e d t o f u n d c u r r e n t y e a r p r o j e c t s ( a s o p p o s e d t o i s s u i n g a d d i t i o n a l c o m m e r c i a l p a p e r ) . ( N o t e : C u r r e n t y e a r b u d g e t i n c l u d e s $ 7 . 6 m i l l i o n i n c o m m e r c i a l p a p e r i s s u a n c e s t o c o v e r h i g h w a y a n d i n t e r c h a n g e p r o j e c t s . ) F i n a n c i a l A s s e s s m e n t P r o j e c t C o s t S e e a t t a c h e d S o u r c e o f F u n d s " ; : . , : , . . : ' : r f I n c l u d e d i n F i s c a l Y e a r B u d g e t I I Y e a r I n c l u d e d i n P r o g r a m B u d g e t 1 4 Y e a r P r o g r a m m e d A p p r o v e d A l l o c a t i o n a Y e a r o f A l l o c a t i o n B u d g e t A d j u s t m e n t R e q u i r e d I I F i n a n c i a l I m p a c t N o t A p p l i c a b l e I I S T A F F R E C O M M E N D A T I O N : T h a t t h e C o m m i s s i o n d e t e r m i n e i f t h e f u n d s s h o u l d b e s p e n t o n a p r o j e c t ( b a s e d o n t h e p r i o r i t i e s i d e n t i f i e d i n t h e S t r a t e g i c P l a n ) , o r b e u s e d f o r c u r r e n t y e a r e x p e n d i t u r e s ( i . e . , r e d u c e t h e c u r r e n t y e a r p r o j e c t e d i s s u a n c e ) . A t t a c h m e n t MEASURE A BUDGET" FY 95/96 ADJUSTMENTS LEM 11/20/96 PROJECT WORK PHASE DESCRIPTION REVISED Committed Uncommitted BUDGET 95/96 Expenditures 95/96 Carryover Carryover thru 6/30/96 COMMENTS Less: new unbudgeted commitments th 96/97. Roclffa8 mitigation Completion of Lamb Canyon Design Lambs Canyon Median Battier Lambs Canyon right turn Imes (81,089,000, Section 183 Norttroide soundwalls San Jacinto Branchlne Study Route 71/91 Widening Project Total new commitments (S1I8,000; (5600,000 ($100,000, ($320,000" (S200,000" ($125,000" (82,552,000'i 12/ 3/96 illy:03 AM io SPLIT 0tri.ASURE A BUDGET FY 95/96 ADJUSTMENTS LEM 11/20/96 WORK • • REVISED Committed Uncommitted PROJECT COMMUTER RAIL PROGRAM RIVERSIDE -MIDPOINT WEST CORONA STATION RAIL STATION SECURITY SAN JACINTO BR. STUDY RIVERSIDE- DOWNTOWN i PHASE 1 4 9 1 4 0 1 DESCRIPTION BUDGET 95/96 $78, 597 S1,994,000 $21,723 S154,000 $1,980,048 RIVERSIDE -DOWNTOWN TRACK EXTENSION SANTA FE PRESS ENTERPRISE BLDO PROSPECT, HOWARD, VINE 4 4 S37,833 S38,000 $400,000 S25,000 Expenditures Carryover 95/96 S17,539 S61,058 S1,879,364 S114,636 S21,723 S153,814 $1,985,455 S37,833 $38,324 $331,166 SO Carryover Ow 6/30/96 SO SO SO COMMENTS $186 ($5,407 SO SO SO SO (S324 SO S25,000 SO SO S68,834 SO 4 4 Total Contingency -Western County Highway dt Rail Sales Tax-Westem Highway Revenues -Coachella Interest -Western Interest -Coachella Deb Service -Western Reinibursements Prior Year Unwed Commitbnent Carryover 12/23/96 r- SO S76,000 $115,000 $28,530,693 S990,000 (S20,078,031; (S2,075,453' ($1,070,000i ($397,500' S18,027,393 (S4,707,048; $254,342 ($254,342 S69,582 SO $1,210 S113,790 S20,884312 $7,217,510 So (S21,417,615' (52,134,948, ($1,668,879' (S294,200' $17,324,300 ($7,469,454, $6,418 SO $431,871 $990,000 S1,339,584 S59,495 $598,879 ($103,300 $703,093 $2,762,406 S1,632,304 S8,414,332 Coachella Valley contingency was allocated in total to the regional arterial program Commercial paper Interest was less than budgeted because of lower issuance end rates. ROW for Sanderson reserved for County, subsequently discovered paid to Superior Court as part of condemnation process. 11:03 AM SPLIT MEASURE A BUDGE I FY 95/96 ADJUSTMENTS LEM 11/20/96 WORK REVISED Committed Uncommitted BUDGET Expenditures Camyover - Carryover COMMENTS PROJECT PHASE DESCRIPTION 95/96 95/96 tluu 6/30/96 ROUTE 111 0 ENVIRONMENTAL P 4 SUNRISE WAY $412,000 SO $412,000 $O 1 GENE AUTRY TRAIL $75,500 S60,646 $14,854 SO 4 GENE AUTRY TRAIL. CONSTRUCTION C CATHEDRAL CITY ' 1 DATE PALM $442,000 S66,996 $375,004 SO 4 DATE PALM SO SO SO 9 DATE PALM $2,%2,000 S1,616,149 S1,345,851 SO P PALM DESERT 1 DEEP CANYON/PORTOLA $119,000 S119,000 $O SO 4 DEEP CANYON SO $0 I I NDIAN WELLS 4 COOK STREET S120,000 $120,000 SO SO . L LAQIIINTA 4 WASHINGTON SO SO 9 WASHINGTON $350,000 SO $350,000 SO INDLQ 1 MONROE TO RUBIDOUX 8560,000 $538,125 S21,875 SO 4 MONROE TO RUBIDOUX CONSTRUCT. SO SO $O SO 9 COUNTY OF RIV. ROW SUPPORT $127,000 S34,857 S92,143 SO 9 MONROE TO RUBIDOUX $400,000 SO $400,000 SO ROUTE 215 0 PRELA4IENVIRON S320,000 S186,096 S133,904 SO GALENA 0 PRELIM ENGR. AND ENVIRON. SO SO $0 $0 1 FINAL DESIGN SO SO SO SO YUMA IC i $450,000 S460,917 ($10,9177 SO CECERT FEASABIIITY STDY S50,000 S48,421 $1,579 DSO PROGRAM MGMT S1,290,324 $957,738 $90,000 $242,586 Other Highway Expenditures $100,000 S50,000 $50,000 PROGRAMS SUPPORT COSTS $672,000 $607,967 S64,033 • 1 3/96 40:03 AM SPLIT IRASURE A BUDGET FY 95/96 ADJUSTMENTS LEM 11/20/96 PROJECT HIGHWAY PROGRAM ROUTE 74 ROUTE 79 ROUTE 86 ROUTE 91 • WORK PHASE DESCRIPTION REVISED Committed Uncommitted BUDGET 95/96 Expenditures Carryover 95/96 4 9 3 4 4 9 9 CITY OF PERRIS 4TH CLAIMS LAMBS CANYON S35,000 S15,000 S67,000 S9,600 (S32,000 LAMBS CANYON- CONSTR. ENGR'G $5,400 Carryover dun 6/30/96 COMMENTS $O SO LAMBS CANYON - CONSTR. ENGR'G LAMBS CANYON - FINAL DES. SUPT. LAMBS CANYON- CONSTR. MGMT LAMBS CANYON MATERIAL TESTING AND SURVEYING LAMBS CANYON ROW LAMB CYN/GRADE SEP. UTIL.. RELOC. SANDERSON • S65,000 S74,903 S22,000 $802,256 $7,921,000 $115,500 S15,000 $368,368 $54,662 $61,862 S22,000 $802,256 S7,686,828 $437,617 S11,754 $368,368 S10,338 $13.041 SO SO S234,172 (S322,117 $3,246 SO 4 0 1 1 1 4 9 ENVIRONMENTAL MITIGATION NEWPORT TO KELLER S105,000 $105,000 SO SO $O SO SO SO SO SO SO SO sol WINCHESTER ROAD WIDENING ENGINEERING (Estimated cost split) CONSTRUCTION (Estimated coat split) RIGHT OF WAY(Estimated coat split) $6,000 SO SO $750,000 S1,500,000 $750,000 $6,000 SO SO SO So SO SO SO SO $750,000 S1,500,000 $750,000 SO SO SO SO So SO 4 CONSTRUCTION DILLON RD. - AVE,58 0 1 1 4 4 4 4 4 RT91 TSM dt SOUNDWALL STUDY SERFAS CLUB PSdtE AND STUDY VAN BUREN RAMP MARY TO MAGNOLIA HOV CONSTR. MGT (MARY TO MAGNOLIA) VAN BUREN HOOK RAMP SOUNDWALL MITIGATION MCKINLEY U/C 9 VAN BUREN RIGHT OF WAY 12/23/96 $255,000 S60,178 S70,000 S900,000 S355,463 $165,000 $250,000 SO S45,000 $500,000 $O S57,429 $28,607 S53,086 S620,318 $108,256 $155,697 SO S44,912 S481,978 11:03 AM S255,000 $2,749 $41,393 $846,914 ($264,855' S56,744 S94,303 SO $88 S18,022 SO SO SO SO $O SO SO $O SO SO SPLIT " A G E N D A I T E M # 5 D " " " R I V E R S / D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N D A T E : M a r c h 5 , 1 9 9 7 T O : B u d g e t a n d F i n a n c e C o m m i t t e e F R O M : D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r S U B J E C T : S i n g l e S i g n a t u r e A u t h o r i t y R e p o r t F o r t h e s i x m o n t h p e r i o d e n d i n g D e c e m b e r 3 1 , 1 9 9 6 , f o u r c o n t r a c t s w e r e e x e c u t e d u n d e r s i n g l e s i g n a t u r e a u t h o r i t y g r a n t e d t o t h e E x e c u t i v e D i r e c t o r b y t h e C o m m i s s i o n . T h o s e c o n t r a c t s a r e o u t l i n e d o n t h e a t t a c h e d r e p o r t . T h e r e w a s a p p r o x i m a t e l y $ 1 0 , 0 0 0 i n u n u s e d a n d e x p i r e d c a p a c i t y a t D e c e m b e r 3 1 , 1 9 9 6 . F i n a n c i a l A s s e s s m e n t P r o j e c t C o s t S e e a t t a c h e d r e p o r t S o u r c e o f F u n d s I n c l u d e d i n F i s c a l Y e a r B u d g e t V a r i o u s Y Y e a r I n c l u d e d i n P r o g r a m B u d g e t N / A Y e a r P r o g r a m m e d A p p r o v e d A l l o c a t i o n N / A Y e a r o f A l l o c a t i o n B u d g e t A d j u s t m e n t R e q u i r e d N F i n a n c i a l I m p a c t N o t A p p l i c a b l e S T A F F R E C O M M E N D A T I O N : T h a t t h e C o m m i s s i o n r e c e i v e a n d f i l e . 009`b£ 00£`9 OOe9 0 0 °on, 000'06 9666 '6£ 2I38W3O30 1RIH1 ONINIVW3211N11OWV 000`Ob 000`06 s;oa(oad &LS PUe dam col seopues Bupinsuo0 Ieuolssa;ad 000`06 auliyoueig o;ulaer ueS.1o; -1SA - ueld sseulsng sseclAq euwoO Jo JoppioO oole(e0 Jo; pew ;oa(oad;sai0 uolssm sumo 009'6 009 000'06 0OO21M V tenO '01021 uaanmaq Jolelllloe3 BupoV 3ONV-IV8 ONINIVW321 1N11OWV O30N3dX3 1N11OWV 1O1/211NOO S301A213S AO NOIld121033O 9661 `6£ 21381/43030 d0 SV A1121O1-1111V 321111VNOIS MONIS 2130N11 03ZRION1f1V SI3V211NOO 9666 'It 21381413O3O (RIHl 9666 `6 AMP 318V11VAV 1N11OWV 1V1O1 AoHa1 slO pamodhooul saalnJaS;yBlaJd uosiapuV we1111M '3 sio;e;llped ;uaweBeuew `uewdwel 11110 Bul;InsuoO Ialueam sem 1NV1111SNO0 • " A G E N D A I T E M # 5 E RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: March 5, 1997 TO: Budget and Finance Committee FROM: Dean Martin, Chief Financial Officer SUBJECT: Revised FY 96/97 Budget The attached schedules document the changes to the original 96/97 budget along with brief explanatory notes. Financial Assessment Project Cost See attached schedules Source of Funds Included in Fiscal Year Budget Year Included in Program Budget Year Programmed Approved Allocation Year of Allocation Budget Adjustment Required Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission approve the Revised Budget for FY 96/97. " " N O T E S T O T H E R E V I S E D F Y 9 6 / 9 7 B U D G E T R E V E N U E S : , 4 a l e s t a x r e v e n u e s : M e a s u r e A r e v e n u e s h a v e b e e n s l i g h t l y i n c r e a s e d b a s e d o n g r o w t h t r e n d s t h r o u g h F e b r u a r y 1 9 9 7 . S T A T r a n s i t A l l o c a t i o n : B u d g e t h a s b e e n i n c r e a s e d b y $ 3 5 3 , 3 1 5 b a s e d o n t h e f i n a l a m o u n t a l l o c a t e d i n t h e s t a t e b u d g e t . O t h e r R e i m b u r s e m e n t s : R e i m b u r s e m e n t s f o r e x p e n d i t u r e s o n t h e s o u t h s i d e p l a t f o r m p r o j e c t h a v e b e e n r e m o v e d a l o n g w i t h t h e e x p e n d i t u r e s a s t h a t p r o j e c t w i l l n o w b e c o m p l e t e d i n F Y 9 8 . O t h e r R e v e n u e : T h e T U M F s h a r e o f t h e d e b t s e r v i c e o n t h e 9 3 b o n d s h a s b e n r e d u c e d f r o m $ 2 , 8 8 8 , 4 8 2 t o $ 1 , 4 4 4 , 2 3 4 a t t h e r e q u e s t o f C V A G . I n t e r e s t I n c o m e : I n t e r e s t e a r n i n g s h a v e b e e n a d j u s t e d a s a c t u a l s h a v e a l r e a d y e x c e e d e d t h e b u d g e t a s a r e s u l t o f h i g h e r t h a n a n t i c i p a t e d c a s h b a l a n c e s . C o m m e r c i a l P a p e r P r o c e e d s : D u e t o p r o j e c t t i m i n g d i f f e r e n c e s , l o w e r p r o j e c t c o s t s , a n d i d e n t i f y i n g o t h e r n o n d e b t f u n d i n g s o u r c e s f o r r a i l e x p e n d i t u r e s , c o m m e r c i a l p a p e r i s s u a n c e ( o r s e n i o r d e b t ) w i l l n o t b e n e e d e d t i l l 9 8 . E X P E N D I T U R E S G e n e r a l l e g a l s e r v i c e s : S i g n i f i c a n t l i t i g a t i o n i s e x p e c t e d o v e r R o u t e 7 9 e m i n e n t d o m a i n i s s u e s . T h e l e g a l b u d g e t h a s b e e n a d j u s t e d u p w a r d b y $ 3 0 0 , 0 0 0 i n a n t i c i p a t i o n o f a t l e a s t t w o u p c o m i n g c o u r t c a s e s . H i g h w a y a n d r a i l e n g i n e e r i n g : O T o c o m p l e t e t h e d e s i g n o f t h e R o u t e 9 1 M a g n o l i a t o M a r y s e g m e n t o f t h e s o u n d w a l l d e s i g n a n a d d i t i o n a l $ 2 0 5 , 0 0 0 h a s b e e n i n c l u d e d i n r e v i s e d b u d g e t . Q' A n o t h e r $ 1 5 0 , 0 0 0 h a s b e e n c a r r i e d o v e r a n d r e b u d g e t e d f r o m 1 9 9 6 f o r t h e P h a s e I I d e s i g n o f t h e V a n B u r e n i n t e r c h a n g e i n t h e C i t y o f R i v e r s i d e . Q' S u b s e q u e n t t o a d o p t i o n o f t h e F Y 9 7 b u d g e t t h e C o m m i s s i o n t o o k a c t i o n t o a p p r o v e a r i g h t t u r n l a n e a n d r o c k f a l l m i t i g a t i o n o n R o u t e 7 9 : $ 1 1 2 , 0 0 0 h a s b e e n a d d e d t o t h e b u d g e t a s a r e s u l t o f t h a t a c t i o n . O R o u t e 2 1 5 p r e l i m i n a r y e n g i n e e r i n g w a s s c h e d u l e d f o r c o m p l e t i o n i n 9 6 , b u t h a s b e e n c a r r i e d o v e r t o F Y 9 7 i n t h e a m o u n t o f $ 1 2 9 , 0 0 0 . Q' F i n a l l y , d u e t o p r o j e c t s c o p e c h a n g e s a n d t i m i n g d e l a y s $ 2 4 6 , 0 0 0 o r i g i n a l l y b u d g e t e d i n F Y 9 6 h a s b e e n r e b u d g e t e d f o r F Y 9 7 . Highway and rail construction: ❑ Design on the soundwalls along the Magnolia to Mary segment of Route 91 is scheduled to be completed in late 1997. Therefore, construction dollars originally budgeted have been removed in the amount of $2,500,000 which will be carried over to FY98. ❑ Rockfall construction along with median barrier and right turn lanes on Route 79 has been added in the amount of $1,234,646. ❑ The southside platform at the Riverside Downtown Station, originally planned for construction in FY97, is now scheduled to begin construction by the third quarter of 1997. The Revised FY97 budget has been reduced by $4,023,760. ❑ Winchester Road construction in the amount of $3,000,000 has been carried over from FY96. ❑ Approximately $3,026,000 has been removed in the Coachella Valley, $1,834,000 of which will be included in the FY98 budget. The remaining $1,192,000 has been transferred to the right of way budget amount for the current fiscal year. Construction on Monterey for $942,000 has been added as a new project. Highway and rail ROW ❑ Due to a property settlements on Route 79, $750,000 has been added to the budget. O In anticipation of construction for soundwalls, $94,000 has been included for appraisals and temporary construction easements. ❑ Right of way acquisitions totaling $1,255,000 will be completed for the southside platform project at the Riverside Downtown station. ❑ Van Buren hook ramp right of way acquisitions have been completed for $501,000, which was carried over from FY96. ❑ Nearly $4,170,000 was added to cover right of way acquisitions in Cathedral City for improvements along Route 111. O Carried over from the 96 budget is a total of $600,000 for Monroe to Rubidoux in the City of Indio and Washington Street in the City. of La Quinta. SCRRA Capital Contribution: Since other funding sources have since been identified to cover Santa Fe indexing costs of $2,500,000, the budget has been reduced by this amount. Those funding sources include state rail bonds and SCRRA budget surplus. Specialized Transportation: Public transit operators allocated amount will not be programmed and expended till FY98. Operating Transfers Out: Debt service costs for commercial paper have been reduced due to lesser amount outstanding and lower debt costs than originally budgeted. • • Riverside County Transportation C©mmission ewes- COMPARATIVE BY LINE ITEM 1996-1997 Revised Budget 1996197 1995✓1996 Revised`> Actuals Budget 1996197 Approved Budget Line item Dollar Changes Percentage Changes SOURCES OF REVENUE: Operating Revenues: Sales Tax Revenues Sales Tax TDA Planning & Administrative Sales Tax TDA Transit Allocation STA Transit Allocation SAFE Fees SB300 Reimbursements Other Reimbursements: TCI Reimbursements Ca!trans Reimbursements Other Revenue Interest Income Total Operating Revenues Commercial Paper Proceeds Total Sources of Funds EXPENDITURES: Personnel Salary & Fringe Services and Supplies 90000 Capital Outlay -Equipment Professional Costs: 65100 General Legal Services 65200 Special Legal Services 65300 Financial Services 65400 Audit Services 65500 Other Professional Services Total Professional Costs Projects: 81000 81100 81300 81400 81500 81600 85000 86000 86100 86200 86300 86400 87000 87100 87200 Projects -General Highway & Rail Engineering Highway & Rail Construction Highway & Rail ROW Highway & Rail Special Studies SCRRA Capital Contribution Commuter Assistance Special Projects Regional Transportation LTF Disbursements STA Disbursements Regional Arterial Project Maintenance Project Operations Project Towing Total Projects Costs 55,413,939 55,381,000 56,500,000 1,247,000 1,298,000 1,298,000 4,453,800 4,071,425 4,071,425 1,670,743 1,429, 650 1,782,965 1,031,117 1,030,000 1,050, 600 180,000 7,754,485 9,463,389 5,661,981 2,727,645 4,615,888 Z876,881 6.326.771 3.372,000 6.321.000 80,625,501 80,661,352 79,742,852 14.000.000 10.100.000 94.625,501 90,761,352 79,742,852 1,444,804 1,606,897 1,606,897 613,958 822,090 839,280 144,538 173,833 246,778 464,326 463,500 763,500 14,295 50,000 50,000 104,649 85,000 85,000 329,456 325,000 325,000 414,529 578.070 588,070 1,327,255 1,501,570 1,811,570 1,404,223 1,227,425 1,247,425 1,913,874 780,560 1,625,017 15,097,514 19,271,764 14,460,616 1,950,209 59,166 6,939,927 165,041 820,000 950,000 1,377,400 Z562,059 62,059 999,108 1,171,129 1,110,565 300,075 45,500 26,459,937 28,320,010 27,791,765 351,215 304,000 304,000 1,026,000 1,300,000 1,300,000 24,724,468 38,807,405 40,165,913 447,773 525,866 525,866 657,585 964,243 919,390 514,558 533,358 563,853 77,088,905 96,947,060 98,011,896 1,119,000 2.0% 353,315 20,600 180,000 (3,801,408) 24.7% 2.0 % 100.0% -40.2% (1,739,007) -37.7% Z949,000 87.5% (918,500) (10.100.000) (11.018.500) (0) 17,190 72,945 -0.0 % 2.1 % 42.0% 300,000 64.7% 10,000 1.7% 310,000 20.6% 20,000 1.6% 844,457 108.2% (4,811,148) -25.0% 6,880,761 11629.6% 130,000 15.9% (2,500,000) -97.6% (60,564) -5.2% (254,575) -84.8% (528,245) -1.9% 1,358,508 3.5% (44,853) -4.7% 30,495 5.7% 1,064,836 1.1% Line item Expenditures before distributions and operating transfers 85102 Operating Transfer Out Total Expenditures Excess(Deficiency) of Revenues Over Expenditures Contingency Excess(Deficiency) of Revenues Over Expenditures After Contingency Fund Balance, June 30 Ending Fund Balance Riverside County Transportation Commission BUDGET COOMPARA77VE-BYLINE tTaM 1996-1997 Revised Budget 1996/97 1996197 1995/1996 Approved Revised Actuals Budget Budget 80,619,460 24,278,512 104,897,972 (10,272,471) (10.272.471) 125,196,281 114,923,810 101,051,450 26,934,553 127,986,003 (37,224,651) (2,500,000) (39.724.651) 106,352,410 66, 627, 759 102,516,421 25,963,959 128,480,380 (48,737,528) (2,500,000) (51.237,528) 125,196,281 73,958,753 Percentage Changes 1,464,971 1.4% (970,594) -3.6% 494,377 0.4% (11,512,877) 30.9% (11,512,877) 29.0% 18,843,871 17.7% 7,330,994 11.0% 26-Feb-9T 01:3911 PM REVENUES: Sales Tax Revenues —Measure A Sales Tax Revenues —Non Measure A STA Transit Allocation SAFE User Fees Reimbursements Other Revenue Interest Income TOTAL REVENUES: EXPENDITURES: MANAGEMENT SERVI CES: Administration Finance and Accounting TOTAL MANAGEMENT SERVICES MEASURE A PROGRAMS: Project Development and Implementation Special Transportation Programs TAL MEASURE A PROGRAM NON MEASURE A PROGRAMS Transportation Planning and Programming Commuter Rail Operations and Support Motorist Assistance Property Management TOTAL NON MEASUE A PROGRAMS Contingency Total Expenditures Excess(Deficiency)of Revenues Over Expenditures Other Financing Sources(Uses): Operating Transfers Commercial Paper Net Financing Sources(Uses) Excess(Deficiency)of Revenues Over Expenditures Illor Year Fund Balance Ending Fund Balance Riverside County Transportation Commission BUDGE' SUACWARY BV' DEPARTMENT ............................................................................. 1996.1997 Reviser/ Budget ?996./97 1995/1996 Approved Actuals 8udcet DollarPercentage Changes Changes 55,413,939 55,381,000 56,500,000 1,119,000 2.0% 5,700,800 5,369,425 5,369,425 1,670,743 1,429,650 1,782,965 353,315 24.7% 1,031,117 1,030,000 1,050,600 20,600 2.0% 7,75,1,485 9,463,389 5,841,981 (3,621,408) -38.3% 2,727,645 4,615,888 2,876,881 (1,739,007) -37.7% 6.326.771 3.372.000 6.321.000 2.949.000 87.5% 80,625,501 80,661,352 79,742,852 (918,500) -1.1 % 855,264 615.998 1,471,262 68,614,182 3.938.493 72,552,675 1,744,789 3,096, 771 1,573,024 180.939 6,595,522 1,015,078 625.529 1,640,607 84,974,819 5.900.196 90,875,015 2,142,512 4,018,822 1,985,234 389.256 8,535,824 2,500,000 80, 619, 460 103, 551, 446 6,041 (22,890,094) (24,278,512) 14.000,000 (10,278,512) (10,272,471) 125,196,281 114,923,810 (26,934,553) 10.100.000 (16,834,553) (39,724,647) 106,352,410 66, 627, 763 1,059,562 626.696 1,686,258 44,484 1,167 45,651 87, 763,107 Z788,288 4.357.793 (1.542.403) 92,120,900 1,245,885 2,254,845 4,019,423 2,044,679 390.312 8,709,260 2,500,000 105,016,418 (25,273,566) (25,963,959) (25,963,959) (51,237,525) 125,196,281 73,958, 756 112,333 601 59,445 1,056 173,436 4.4 % 0.2% 2.8% 3.3% -26.1 % 1.4% 5.2% 0.0% 3.0% 0.3% 2.0% 1,464,972 1.4% (2,383,472) 10.4% 970,594 -3.6% (10.100.000)-100.0% (9,129,406) 54.2% (11,512,878) 29.0% 18,843,871 17.7% 7,330,993 11.0% " M E A S U R E A B U D G E T F Y 9 6 / 9 7 A D J U S T M E N T S L E M 2 / 2 1 / 9 7 W O R K O R I G I N A L R E V I S E D D I F F E R E N C E B U D G E T B U D G E T P R O J E C T P H A S E D E S C R I P T I O N 9 6 / 9 7 9 6 / 9 7 H I G H W A Y P R O G R A M R O U T E 7 4 0 E T H A N A C A L I G N M E N T - E I R $ 0 $ 5 0 , 0 0 0 ( $ 5 0 , 0 0 0 ; 4 F I N A L C O N S T R U C T I O N C O S T S $ 0 $ 7 0 , 5 0 2 ( $ 7 0 , 5 0 2 ; 9 F I N A L R O W S E T T L E M E N T 4 T H S T R E E T $ 0 $ 3 7 , 0 0 0 ( $ 3 7 , 0 0 0 ; R O U T E 7 9 L A M B S C A N Y O N 1 R O C K F A L L M M G . - G E O T E C H $ 0 $ 4 2 , 8 9 0 ( $ 4 2 , 8 9 0 , 1 L A M B C A N Y O N - E N V I R O N M E N T A L $ 0 $ 1 7 , 5 0 0 ( $ 1 7 , 5 0 0 1 R O C K F A L L M I T I G - F I N A L D E S . S U P T . $ 0 $ 3 0 , 9 6 9 ( $ 3 0 , 9 6 9 ; 3 L A M B S C Y N / R O C K F A L L - C O N S T R M G T $ 0 $ 1 9 1 , 7 6 4 ( $ 1 9 1 , 7 6 4 ; 4 R O C K F A L L C O N S T R U C T I O N $ 0 $ 8 7 4 , 6 4 6 ( $ 8 7 4 , 6 4 6 ; 4 L A M B C A N Y O N C O N S T R U C T I O N $ 0 S 4 3 2 , 4 2 3 ( $ 4 3 2 , 4 2 3 ; 4 M A T E R I A L T E S T I N G A N D S U R V E Y I N G $ 0 $ 8 8 , 9 0 0 ( $ 8 8 , 9 0 0 ; 9 L A M B S C A N Y O N R O W & S U P T . S V C S $ 0 $ 7 5 0 , 0 0 0 ( $ 7 5 0 , 0 0 0 , 4 M E D I A N B A R R I E R - C O N S T R U C T I O N $ 0 $ 2 8 0 , 0 0 0 ( $ 2 8 0 , 0 0 0 ; 3 M E D I A N B A R R I E R - C O N S T R . M G T . $ 0 $ 3 0 , 0 0 0 ( $ 3 0 , 0 0 0 ; 4 M E D I A N B A R R I E R - S U R V E Y I N G $ 0 $ 7 , 4 0 0 ( $ 7 , 4 0 0 ; 1 R I G H T T U R N L A N E S - E N G I N E E R I N G $ 0 $ 2 0 , 0 0 0 ( $ 2 0 , 0 0 0 ; 4 R I G H T T U R N L A N E S - C O N S T R U C T I O N $ 0 $ 8 0 , 0 0 0 ( $ 8 0 , 0 0 0 ; 0 R E A L I G N M E N T S T U D Y $ 0 $ 7 5 , 0 0 0 ( $ 7 5 , 0 0 0 ; 0 N E W P O R T T O K E L L E R $ 2 3 , 0 0 0 $ 2 , 0 0 0 $ 2 1 , 0 0 0 W I N C H E S T E R R O A D W I D E N I N G 4 C O N S T R U C T I O N $ 0 $ 3 , 0 0 0 , 0 0 0 ( $ 3 , 0 0 0 , 0 0 0 , ( C o u n t y o f R i v e r s i d e i s l e a d a g e n c y ) R O U T E 8 6 4 C O N S T R U C T I O N D I L L O N R D . - A V E , 5 8 R O U T E 9 1 1 R T 9 1 S O U N D W A L L D E S I G N $ 5 , 0 0 0 $ 2 0 0 , 0 0 0 ( $ 1 9 5 , 0 0 0 ; 1 N O R T H M O O R S N D W A L L D E S I G N $ 5 , 0 0 0 $ 5 , 0 0 0 $ 0 9 P H I A P P R S E L / T E M P C O N T T . E A S E M T S $ 0 $ 9 4 , 0 0 0 ( $ 9 4 , 0 0 0 4 M A R Y T O M A G N O L I A H O V C O N S T R . $ 0 $ 3 5 , 0 0 0 ( $ 3 5 , 0 0 0 ; 4 O C L T O M A I N S T C O N S T R U C T I O N $ 0 $ 6 0 9 , 6 2 0 ( $ 6 0 9 , 6 2 0 ; 4 V A N B U R E N H O O K R A M P P H 1 $ 0 $ 5 0 1 , 4 1 6 ( $ 5 0 1 , 4 1 6 ; 4 N O R T H M O O R S O U N D W A L L C O N S T R . $ 4 2 5 , 0 0 0 $ 3 8 0 , 0 0 0 $ 4 5 , 0 0 0 4 M A G N O L I A T O M A R Y S N D W A L $ 3 , 0 0 0 , 0 0 0 $ 0 $ 3 , 0 0 0 , 0 0 0 1 V A N B U R E N I / C D E S I G N - P H A S E I I $ 0 $ 1 5 0 , 0 0 0 ( $ 1 5 0 , 0 0 0 ; 0 C O R O N A B Y - P A S S T O L L R O A D S T U D Y $ 0 $ 1 0 0 , 0 0 0 ( $ 1 0 0 , 0 0 0 ' 0 2 / 2 5 / 9 7 0 3 : 5 6 P M S P L I T MEASURE A BUDGET FY 96/97 ADJUSTMENTS LEM 2/21/97 WORK ORIGINAL REVISED DIFFERENCE BUDGET BUDGET PROJECT PHASE DESCRIPTION 96/97 96/97 ROUTE 111 0 ENVIRONMENTAL $5,000 $5,000 $0 PALM SPRINGS 4 SUNRISE WAY - CONSTRUCTION $0 S412,000 ($412,000; 4 GENE AUTRY TRAIL CONSTRUCTION CATHEDRAL CITY 1 DATE PALM - ENGINEERING $0 S425,000 ($425,000' 4 DATE PALM -CONSTRUCTION $1,192,000 $0 $1,192,000 9 DATE PALM - RIGHT OF WAY $0 $4,170,575 ($4,170,575; PALM DESERT 1 DEEP CANYON PROJECT DESIGN $79,000 ($79,000; 4 DEEP CANYON - CONSTRUCTION $677,000 $0 $677,000 1 SAN PABLO DESIGN S45,000 $45,000 $0 4 SAN PABLO DESIGN $0 $0 $0 1 SAN LUIS REY DESIGN $53,000 $0 $53,000 1 EL PASEO/CABRILLO DESIGN $37,000 $0 $37,000 1 PORTOLA - PROJECT DESIGN $0 $40,000 ($40,000; 4 PORTOLA CONSTRUCTION S420,000 $0 $420,000 1 MONTEREY - DESIGN $0 $53,000 ($53,000; 4 MONTEREY - CONSTRUCTION $0 $942,000 ($942,000; LA QUINTA 4 WASHINGTON CONSTRUCTION $112,000 $112,000 $0 9 WASHINGTON RIGHT OF WAY $0 $350,000 ($350,000; INDIO 1 MONROE TO RUBIDOUX DESIGN $0 $29,000 ($29,000; 4 MONROE TO RUBIDOUX CONSTRUCT. $737,000 $0 $737,000 2 COUNTY OF RIV. ROW SUPPORT $0 $12,000 ($12,000; 9 MONROE TO RUBIDOUX -ROW $0 $250,000 ($250,000; ROUTE 215 0 PRELIM\ENVIRON $0 $129,000 ($129,000; YUMA IC 1 DESIGN SUPPORT SERVICES $0 $78,658 ($78,658: 3 CONSTRUCTION MANAGEMENT $972,500 $579,000 $393,500 4 INTERCHANGE CONSTRUCTION $6,100,000 $5,698,945 $401,055 9 UTILITY RELOCATION $0 $23,000 ($23,000, CECERT FEASABILITY STDY STUDIES FOR I-215 PROJECTS $50,000 $50,000 $0 PROGRAM MGMT ALL $940,500 $940,500 $0 PROGRAM SURVEYING ALL SURVEYING SUPPORT SERVICES $0 $20,000 ($20,000; PROGRAMS SUPPORT COSTS ALL $672,000 $672,000 ITS STUDY $400,000 $400,000 ROUTE 71/91 STUDY $125,000 $125,000 02/25/97 03:56 PM SPLIT " " M E A S U R E A B U D G E T F Y 9 6 / 9 7 A D J U S T M E N T S L E M 2 / 2 1 / 9 7 W O R K O R I G I N A L R E V I S E D D I F F E R E N C E B U D G E T B U D G E T P R O J E C T P H A S E D E S C R I P T I O N 9 6 / 9 7 9 6 / 9 7 C O M M U T E R R A I L P R O G R A M R A I L S T A T I O N S E C U R I T Y 0 D O W N T O W N S T A T I O N $ 0 $ 0 $ 0 S A N J A C I N T O B R S T U D Y 0 $ 0 S 2 0 0 , 0 0 0 ( $ 2 0 0 , 0 0 0 ; R I V E R S I D E - D O W N T O W N 1 S O U T H S I D E P L A T F O R M D E S I G N $ 6 1 2 , 5 6 4 S 2 2 3 , 0 0 0 $ 3 8 9 , 5 6 4 4 R A I L C O N S T R U C T I O N " $ 1 , 5 0 0 , 0 0 0 $ 6 0 , 0 0 0 $ 1 , 4 4 0 , 0 0 0 9 R O Y A L C I T R U S B L D G R I G H T O F W A Y $ 0 $ 6 8 0 , 0 0 0 ( $ 6 8 0 , 0 0 0 ; 9 A T C O R U B B E R & M I S C R I G H T O F W A Y $ 0 $ 5 0 0 , 0 0 0 ( $ 5 0 0 , 0 0 0 ; 4 S O U T H S I D E P L T F R M C O N S T R U C T I O N $ 2 , 5 8 3 , 7 6 0 $ 0 S 2 , 5 8 3 , 7 6 0 4 R E L O C A T I O N W A T E R S E R V . L I N E $ 0 $ 7 5 . 0 0 0 ( $ 7 5 , 0 0 0 ' O T H E R S T A T I O N P R O J E C T S 9 I N D I A N A A V E . R O W A C " U I S T T I O N $ 0 $ 5 1 0 0 0 $ 5 1 . 0 0 0 ' T O T A L B U D G E T $ 2 0 , 6 9 2 , 3 2 4 $ 2 5 , 5 3 4 , 7 0 8 ( S 4 , 8 4 2 , 3 8 4 ; T O T A L H I G H W A Y $ 1 5 , 4 7 1 , 0 0 0 $ 2 3 , 2 7 1 , 7 0 8 ( $ 7 , 8 0 0 , 7 0 8 : T O T A L R A I L $ 4 , 6 9 6 , 3 2 4 $ 1 , 7 3 8 , 0 0 0 $ 2 , 9 5 8 , 3 2 4 0 2 / 2 5 / 9 7 0 3 : 5 6 P M S P L I T AGENDA ITEM #5F RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: March 5, 1997 TO: Budget and Finance Committee FROM: Dean Martin, Chief Financial Officer SUBJECT: Audit Policy There has been concern expressed recently with respect to the Commission's audit policy. Currently, the Commission requires that all recipients of Measure A and TDA funding be audited by an independent accounting firm of its choosing and under its control. State law governs the requirement for audits of TDA recipients, while Measure A audits have been governed by Commission policy. The Measure A audit policy was designed to be consistent with the TDA policy from the standpoint of annual audits. Measure A compliance steps were designed cooperatively between staff, legal counsel, and the independent auditors based on the requirements of the ordinance and general fiscal accountability. Historically, the Commission has opted to maintain control of this audit process by selecting the auditor and requiring that results be reported to the Board. The rationale for this was that as an oversight agency, the Commission could better exercise that responsibility by maintaining direct control of the audit function. However, there appears to be some sentiment that this policy is unduly intrusive and in some cases duplicative to the entity's own audit. Recognizing that these concerns partially or in their entirety could be justified, staff will be reviewing the Commission's entire audit process to determine what changes, if any, should be made to the Commission's audit policy. That review would include studying potential alternatives that still would address Commission needs while striving to be responsive to the concerns of funding recipients., and the cost effectiveness of the current system versus any possible alternatives. Staff will return in sixty days with its findings and recommendations. To assist in this endeavor, staff may use 'a consulting firm, under the Executive Director's single signature authority, particularly to gather cost data and assist in developing potential alternatives. Financial Assessment Project cost $1 1 , 8 5 5 Source of Funds Administration :...v:: {.}:v:::::,:};•::.....k•:v:::..... ,}h ♦ .:..}{:;i.•.h• ::::...x,<:.}:.: i}ti:}. .}.J } \•:: :.w.v.v:: + .:• v ;,r. ..F:r}:,y :.:..:... ., :;:.:•n 1' ti.}.',{�:ri: :"::;}:#}� {:,>.a Cir: �:{${:}, :F,r{n..;;.x}�. ... •.?r}.�':i;%;:}�':ii J�: nw:::;.•. •.:.... ................................................: .:..•�v:.:v...::v:::: p. v,.$} ? 'ih .•� v^...• ': . ' : { h� ? y: y : ... " i}.4 '• :.%}%• '�'.t{: i''ti?'' .. ....... :. ?I•:•n' •.Y:., y ^ i4: �' \ {Y; }�{.}:.: • •.v :.f.,.,�•,.,+i,.,.}}:::: r....... }r+'{,: {.:•:{{ iC;: { :ti:.: /.•.v. •: .?..`:. i���v.:{v}rv..}; {:tiv:::.:,v,.::: • • v:"4%•:•:i� :.,,{K!, ?• r.:.. :.. /. Included in Fiscal Year Budget Y , •.v:::::::::.v.v::•:}:•}:{�:•: }:•'.}}� :{..::}::::'r::: .: vv::: Year Included in Program Budget N/A Year Programmed Financial Assessment Approved Allocation N/A Year of Allocation Budget Adjustment Required N Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission receive and file. • • " A G E N D A I T E M # 5 G " " " R I V E R S / D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N D A T E : M a r c h 5 , 1 9 9 7 T O : B u d g e t a n d F i n a n c e C o m m i t t e e F R O M : . P a u l B l a c k w e l d e r , D e p u t y E x e c u t i v e D i r e c t o r S U B J E C T : A m e n d m e n t 1 t o B e c h t e l C o n t r a c t R O 9 7 - 0 0 B e c h t e l ' s c u r r e n t y e a r c o n t r a c t w a s b a s e d o n p r o v i d i n g 6 B e c h t e l e m p l o y e e s f u l l t i m e t o p e r f o r m p r o j e c t m a n a g e m e n t a c t i v i t i e s r e l a t e d t o t h e M e a s u r e A p r o g r a m . T h e B e c h t e l c o n t r a c t a l s o p r o v i d e d f o r l i m i t e d s u p p o r t f r o m o t h e r B e c h t e l r e s o u r c e s o n a n o n - c a l l b a s i s . A s a r e s u l t o f r e q u e s t s f r o m R C T C t o p e r f o r m s e r v i c e s s u c h a s a s s i s t i n g C a ! t r a n s i n p e r f o r m i n g a d e t a i l e d e s t i m a t e t o r e l o c a t e t h e C a l i f o r n i a D e p a r t m e n t o f F o r e s t r y a s a r e s u l t o f t h e 1 - 2 1 5 i m p r o v e m e n t s , t o p e r f o r m a s t u d y r e l a t e d t o i n s t a l l i n g a r a i l s t a t i o n s u r v e i l l a n c e s y s t e m , t o k e e p M i k e D a v i s a v a i l a b l e t o p e r f o r m e n v i r o n m e n t a l s e r v i c e s , t o b r i n g K a r l S a u e r i n o n s e v e r a l o c c a s i o n s t o a s s i s t i n p r o j e c t c l o s e o U t o f v a r i o u s p r o j e c t s , a n d o t h e r m i s c e l l a n e o u s t a s k s t h e o n - c a l l p o r t i o n o f t h e B e c h t e l c o n t r a c t h a s b e e n e x c e e d e d . T h e c u r r e n t b u d g e t p r o v i d e s f o r $ 9 0 , 0 0 0 f o r a d d i t i o n a l B e c h t e l s u p p o r t t h a t i s n o t c u r r e n t l y i n c l u d e d i n t h e B e c h t e l c o n t r a c t . O f t h e $ 9 0 , 0 0 0 t h a t i s a v a i l a b l e , o n l y $ 4 5 , 0 0 0 w i l l b e r e q u i r e d t o c o m p l e t e t h e c o n t r a c t y e a r . A n o t h e r $ 1 5 , 0 0 0 s h o u l d b e u s e d t o r e p l a c e t h e e x t r a w o r k f o r f u t u r e c o n t i n g e n c i e s . A s t a n d a r d c o n t r a c t a m e n d m e n t w i l l b e u s e d f o r t h i s a g r e e m e n t . T h e f o l l o w i n g i s a s u m m a r y o f t h e c o n t r a c t s t a t u s : B e c h t e l B a s e C o n t r a c t & E x t r a W o r k S t a t u s B a s e C o n t r a c t A m o u n t & A u t h o r i z e d E x t r a W o r k $ 9 4 0 , 5 0 0 A m e n d m e n t 1 ( n e w ) $ 4 5 , 0 0 0 N e w T o t a l C o n t r a c t A m o u n t $ 9 8 5 , 5 0 0 N e w E x t r a W o r k C o n t i n g e n c y A c c o u n t $ 1 5 , 0 0 0 N o t t o e x c e e d a m o u n t $ 1 , 0 0 0 , 5 0 0 Financial Assessment Project Cost _ Add Amendment 1 for $45,000 for total of $985,500 Source of Funds Measure A (Y/N) Included in Fiscal Year Budget Y Year Included in Program Budget Y Year Programmed 1996 Approved Allocation Y Year of Allocation 1996 Budget Adjustment Required N Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission approve Amendment 1 to the Bechtel Contract (RO 97-00) for $45,000 for a new total contract of $985,500 with $15,000 in extra work for a total amount not to exceed $1,000,500. A standard contract amendment will be used for this agreement. • • AGENDA ITEM #5H • " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N D A T E : M a r c h 5 , 1 9 9 7 T O : B u d g e t a n d F i n a n c e C o m m i t t e e F R O M : W . D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r L o u i e M a r t i n , P r o j e c t C o n t r o l s M a n a g e r T H R O U G H : J a c k R e a g a n , E x e c u t i v e D i r e c t o r S U B J E C T : Q u a r t e r l y F i n a n c i a l a n d C o s t & S c h e d u l e R e p o r t s A t t a c h e d a r e C o m b i n i n g S t a t e m e n t s o f R e v e n u e s a n d E x p e n d i t u r e s a n d C h a n g e s i n F u n d B a l a n c e s ( U n a u d i t e d ) a n d t h e H i g h w a y a n d r a i l p r o j e c t s q u a r t e r l y b u d g e t r e p o r t f o r t h e Q u a r t e r E n d i n g D e c e m b e r 3 1 , 1 9 9 6 . A l s o , a t t a c h e d i s t h e c o s t a n d s c h e d u l e s t a t u s o f t h e M e a s u r e A C o n t r a c t s . T h e c o n t r a c t s a r e s e g r e g a t e d b y M e a s u r e A P l a n c a t e g o r y a n d i n c l u d e s H i g h w a y , R a i l a n d o t h e r P l a n s a n d P r o g r a m s . T h e c o s t i n f o r m a t i o n i n c l u d e s C o m m i s s i o n a u t h o r i z e d f u n d s t o d a t e , c o n t r a c t u a l c o m m i t m e n t s t o d a t e , c u r r e n t m o n t h l y e x p e n d i t u r e s , a n d t o t a l e x p e n d i t u r e s t o d a t e . T h e c o s t a n d s c h e d u l e r e p o r t s a r e t h r o u g h t h e m o n t h e n d i n g J a n u a r y 3 1 , 1 9 9 7 p r e p a r e d b y B e c h t e l C i v i l , I n c . D e t a i l e d s u p p o r t i n g m a t e r i a l f o r a l l c o n t r a c t s a n d C o o p e r a t i v e A g r e e m e n t s i s a v a i l a b l e f r o m B e c h t e l s t a f f . S t a f f w i l l b e a v a i l a b l e a t t h e m e e t i n g s t o a n s w e r a n y q u e s t i o n s . F i n a n c i a l A s s e s s m e n t P r o j e c t C o s t S o u r c e o f F u n d s I n c l u d e d i n F i s c a l Y e a r B u d g e t Y e a r I n c l u d e d i n P r o g r a m B u d g e t Y e a r P r o g r a m m e d A p p r o v e d A l l o c a t i o n Y e a r o f A l l o c a t i o n B u d g e t A d j u s t m e n t R e q u i r e d F i n a n c i a l I m p a c t N o t A p p l i c a b l e X S T A F F R E C O M M E N D A T I O N : T h a t t h e C o m m i s s i o n r e c e i v e a n d f i l e L M : j w A t t a c h m e n t s BUDGI ACTUAL 111 2QFiN OF TH ERSIDE COUNTY TRANSPORTATION COMMISSION For Six Months Ending December 31, 1996 24-Feb-97 01:05 PM REVENUES Remaining Percent Actual Budget Balance Utilization Sales Tax Revenues -Measure A 27,967,323 55,381,000 27,413,677 50% Other Sales Tax Revenues 3,233,032 5,369,425 2,136,393 60% Federal, State,Loeal do Other Governments Revenues 1,261,350 11,750,288 10,488,938 11% Other Revenues 636,682 4,788,638 Interest Income 4108126 4,836126 1m 3361,351 (854,738 12� TOTAL REVENUES 37,306,613 80,661,351 43,354,738 46'h EXPENDITURES Administration: Salaries and benefits 520,875 1,129,116 608,241 46% Professional services (Excludes General Legal) 356,041 511,610 155,569 70% General Legal services 42,985 100,000 57,015 43% Office lease 92,178 208,830 116,652 44% Operations/Overhead expenses 252.492 613158 360.766 41°le TOTAL ADMINISTRATION 1,264,571 2,562,814 1,298,243 49% Programs/Projects Salaries and benefits 220,405 477,779 257,374 46% Professional services (Excludes General Legal) 155,404 526,460 371,056 30% General Legal services 345,164 363,500 18,336 95% Projects -General 379,104 1,227,425 848,321 31% Highway Engineering 255,994 168,000 (87,994) 152% Highway Construction 6,502,636 15,188,000 8,685,364 43% Highway Special Studies 271,856 820,000 548,144 33% Highway ROW 3,099,845 0 (3,099,845) 10O% Rail Engineering 1,526 612,560 611,034 0% Rail Construction 1,488 4,083,764 4,082,276 0% Rail ROW 11,100 59,166 48,066 19% SCRRA Capital Contribution 46,544 2,562,059 2,515,515 2% Commuter assistance -Excludes SANBAG 493,691 1,471,204 977,513 34% Regional Arterial 9,021,256 38,807,405 29,786,149 23% Special tranyp./transit(Includes SCRRA Rail) 3154 925 7,167,644 4,012,719 44% Streets & Roads 10,598,933 21,152,366 10,553,433 50% Project Operations, Maintenance & Towing 525,646 2,023,467 1,497,821 26% STA Disbursements 60.599 1300.000 1,239,401 5% TOTAL PROGRAMS/PROJECTS 35,146,115 98,010,799 62,864,684 36% Intergovernmental Dfatributions(WRCOG) 191,278 304,000 112,722 63% Capital Outlay: 35,808 173,833 138,025 21% TOTAL EXPENDITURES 36.637.772 101.051A46 64.413.674 iti(t REVENUES OVER (UNDER) EXPENDITURES 668,841 (20,390,095) (21,058,936) -3% OTHER FINANCING SOURCES (USES) Debt Proceeds 10,100,000 Operating transfers in (out) (6,314,242) (26,934,553) OTHER FINANCING SOURCES(USES) AND REVENUES OVER(UNDER) EXPENDITURE (5,645,401) (37,224,648) Contingencies 2,500,000 2,500,000 FUND BALANCE -July 1,1996 106352.414 106352,410 FUND BALANCE -December 31,1996 98,207,009 66,627,762 OF THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION For Si: Months Ending December 31, 1996 State Western County General Western Eastern Transit Coachella County Commercial Combining REVENUES SAFE / FSP County Coun y Assistance Const. Const. Paper Total Sales Tar Revenues -Measure A 1,000,000 0 19,552,024 7,415,299 p p 0 Other Sala Tax Revenuer 3,233,032 p p 0 0 0 27,967,323 Fedatd State,Local & Other Governments Revenues 0 240,169 0 0 0 3,233,032 Other Revenues 0 0 445,741 0 0 575,440 1,261,350 184.628 356,859 11,108 0 0 0 41,770 52,355 636,682 Interest Income 92,250 31.267 281.128 309.947 19.923 2.549.202 825.113 TOTAL REVENUES 107.019 4.208.22( 4,492,250 628,294 19,844,259 7,725,246 465,664 2,549,202 866,883 734,815 37,306,613 BUDGET VS. ACTUAL 24-Feb-97 Programs/Projects Salaries and benefits 220,405 Professional services(Excludes General Legal) 77,995 25,216 49,893 220,405 General Legal services 49,064 5,216 249,893 0 2,300 155,404 Projects-0eneral 0 2,300 0 0 345,164 0 0 Highway Engineering 0 0 367,690 5,505 0 5,909 0 0 379,104 0 0 0 90,010 139,407 26,577 255,994 Highway ConstructionSpecial di 391,960 0 0 0 0 287,179 142,385 5,681,109 Highway Special Studies 0 166,458 105„i98 p O 0 6,502,636 Highway ROW 0 0 51 l98 0 0 271,856 Rail Engineering o 0 1,100 0 0 1,982,954 47,911 1,017,880 3,099,845 Rail Construcdon 0 0 0 0 0 0 0 1,526 Rail ROW 1+488 0 0 0 0 0 1,488 0 0 11,100 0 0 0 0 0 11,100 SCRRA Capital Contribution 46,544 0 0 0 0 0 Commuter assistance -Excludes SANBAO 302 2,228 491,160 p 0 0 46,544 Regional Arterial 0 0 0 0 493,691 Specialized Transp/Trans(Includes ACRRA Rail) 1,994,475 0 423,170 743,272 0 8,877,544 0 0 9,021,256 Streets & Roads •0 0 7,423,179 Z,737,271 0 0 0 0 3,154,925 Project Maintenance, Operations & Towing 102,310 423,330 6 0 0 10,598,933 STA Disbursements. 0 0 0 0 0 525,646 TOTAI PROGRAMS/PROJECTS 4 4 4 4 44.524 4 4 4 44.544 2,662,653 621,878 9,790,782 3,706,739 60,599 11,248,1% 329,704 6,725,566 35,146,115 LTF Disbursements 191,278 0 0 0 0 0 0 0 191,278 Capka/Outlay 30,623 5,185 35,808 TOTAL EXPENDITURES 4,058,965 717,222 9,790,782 3,706,739 60,599 11,248,196 329,704 6,725,566 36,637,772 Western 01:05 PM EXPENDITURES Administration: Salaries and benefits 461,825 59,049 Professional services(Eicludes General Legal 350,018 6,022 O p 0 520,87S General Legal services 40,695 ,022 0 0 0 356,041 290 Ofncelease 86,647 5,531 0 42,985 Operations/Overhead 235.225 17.267 92,178 TOTAL ADMINISTRATION 1,174,411 90,160 p p O. U 4 4 4 252.492 0 0 0 1,264,571 OTHER FINANCING SOURCES (USES) Debt Proceeds Operating transfers in (out) (15,276) (1,368) (4,323,476) (1,974,122 0 OTHER FINANCING SOURCES(USES) (6,314,242) ) 0 0 0 0 AND REVENUES OVER(UNDER) EXPENDITURES 418,009 (90,296) 5,730,001 2,044,386 405,065 (8,698,994) 537,179 (5,990,751) (5,645,401) ConUngendes 250,000 10,000 490,000 0 0 500,000 1,000,000 250,000 2,500,000 FUND BALANCE -July 1, 1996 2.207.752 2.309.028 16.061.520 34,644.321 870.198 25 947.472 19.415.651 4.896.468 106352.410 FUND BALANCE-December31, 1996 2,375,761 2,208,732 21,301,521 36,688,707 1,275,263 16,748,478 18,952,830 (1,344,283) 98,207,009 • STATEMENT OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCES -GENERAL, SPECIAL REVENUE, AND CAPITAL PROJECTS FUNDS BUDGET VARIANCE EXPLANATIONS FOR SIX MONTHS ENDING DECEMBER 31,1996 REVENUES Other sales tax revenues SCRRA operating and capital contributions are paid quarterly in advance. The LTF allocation to pay these contributions is also received in advance of the quarter, thereby resulting in a revenue variance that will correct by year end. Federal. Local. State. & Other Government This category covers revenue sources that are on a reimbursement basis(i.e., not billable until the expenditure is incurred). No expenditures had been incurred for the southside platform and therefore no amounts could be billed. This amount has been revised in the mid year budget since southside platform will not be completed until 98. Other Other revenue includes reimbursement from the Coachella Valley for TUMF participation in debt service for the 93 bonds. The budget amount of $2.8 million has been reduced in the mid year budget to $1.4 million, and will be billed to CVAG in May 97. SAFE fees are paid by the state two months in arrears. Billings to Caltrans for the ITS and STP(commuter assistance) projects were initiated subsequent to quarter end. Interest Income Due to a combination of conservative estimates and higher than expected cash balances, interest earnings are considerably higher than budgeted. This is corrected in the mid year budget revisions. EXPENDITURES General Legal Services Due to a number of difficult eminent domain acquisitions legal costs have been higher than anticipated. Legal costs will be adjusted upward in the mid year budget revisions as additional litigation is anticipated. Highway engineering Expenditures are higher than the original budget due to costs associated with the rockfall mitigation, median barrier, and right turn lanes on Route 79, projects approved by the Commission subsequent to budget adoption. Appropriate adjustments have been made in the mid year budget. Highway ROW Route 79 property acquisitions that were budgeted in 96, did not actually occur till 97. Acquisitions in the Coachella Valley for the Cathedral City Date Palm project did not occur in 96 as expected, and additional acquisitions are now anticipated which were not included in the 97 budget. Substantial adjustment was made to the mid year budget to account for these acquisitions. Rail engineering and construction It was expected that the southside platform work would have started, but work has just commenced.. Work was delayed due to property negotiations with FMC and others. The mid year budget has been reduced as construction will not begin till 98. General Note: The first quarter of the year is primarily directed toward completing end of the year activities. Most vendors do not even began to bill us for current year activities until the month of September. Therefore, first half of the year numbers typically are considerably under budget. Most of the categories will begin to reflect more accurately in relation to the budget by third quarter of the fiscal year. • 94o'45T1LEZs 84T1080'66$ ET4'T54'98 94Z'048'S$ 8ET1T8810T$ LZ9'SLT'4S 4T8'0T419E$ 040'T54'OT$ 8T8'Z08'Z$ 9E4'LZ6'STS L8910ST'ZE$ 8LZ'ESS'L$ 8LL'6E8'Z$ 000'LLE'T$ EZ9'ZTZ'SS 966T' TE lIO3a num. 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L F r ' 9 P 1 0 1 , 1 $ 0 0 0 ' 0 0 E ' Z $ 1 9 6 1 7 1 9 ' 1 $ 0 9 7 ' 0 � S ' 0 l $ 9 1 8 ' 8 C Y 9 8 9 l 9 ' 9 E 6 ' 9 $ 9 0 1 0 1 ` 9 l s 9 � 6 ' Z 9 V 9 L $ r o r ` 8 4 Z 4 9 t $ 0 0 0 ' 0 0 0 ' � $ ' V l 6 ' � 9 1 ' 9 $ 6 9 V 1 8 2 4 $ 0 0 0 ' 0 0 � ' Z $ 1 9 6 1 7 1 9 ' 1 $ 9 0 S ' Z 1 9 ` 0 3 9 1 l ` o o r s t S l 1 ' 0 0 L ' 9 $ 8 Z 0 0 1 1 ' o Z S 9 L 0 ' 9 1 V O Z $ r o r ` s L Z ' 9 t $ 0 0 0 0 0 0 � $ V 6 0 ' 9 0 S ' E Z $ 0 9 E ' L L L ' 9 $ r L 6 ` t 8 l ` 8 8 V 1 6 ' � 9 l ' 9 $ i s a t n o a l v : a t a n s ( 9 E 9 6 0 8 ) d w e a ) l o o l l A m i d ' P M 8 u a i n g u e n ( 9 Z E 6 0 2 1 ) 6 L i ! s s o n ' a p u n b i t D . m e g ( 9 Z L 6 1 7 Z 9 6 ' 9 1 V 6 ' 9 0 � 6 ' 1 0 1 6 0 2 1 ) s i m p u S g n l o s e P a S 8 A O H d l e v i o I e l l o u B e w S 1 0 3 P 0 2 I d 1 6 a l m a 1 1 1 3 m o u 1 1 / 0 1 8 n S S � 9 6 ( 9 E 9 6 ' L � 9 6 ' 0 � 9 6 ' 9 Z 9 6 ' � Z 9 6 1 7 � Z 6 ' L Z Z 6 ' 6 1 M M O S 1 0 3 1 ' 0 2 1 d L l l 3 1 n 0 2 I a s a i n o m l u m e n s ( � 1 7 , 6 0 E 1 ) u o l i e 6 m g u o l i o r u ; s u o 0 S 1 0 3 P 0 2 I d 9 8 3 1 n 0 2 i s 2 m o o s i v x o a e n s ( 9 Z L 6 0 2 1 ) B u l u e P I M P 2 i J e l e a 4 o u l M ( 0 � L 6 ' Z Z 9 6 ' 6 Z V 6 ' E Z V 6 0 2 1 ) u o A u e 0 s q u l e l ( L E � 6 ' 9 0 � 6 ' Z 0 � 6 ' 1 0 � 6 ' 1 1 1 6 0 8 ) M O d r u c t o u 3 / B u u a a u i 6 u 3 S 1 0 3 f 0 2 1 d 6 L 3 1 n 0 2 1 r L 3 1 1 1 0 2 1 1 V 1 0 1 8 n S ( Z 1 0 6 0 H ) M O 8 u o p o r u l s u o 0 s p i e d t o L l l O - i v a w a a i 6 y e n g e m a d o o 0 S 1 0 3 P 0 2 6 d r L 3 1 n 0 2 1 N O I L V 0 0 1 1 V 3 1 V a O l ' H 1 f 1 V 1 S N I V O V S 1 N 3 1 4 / 1 1 M 0 0 0 3 1 1 1 M 0 0 % 1 V N f 1 1 0 V 2 1 1 N 0 0 N O L O / 0 0 1 1 V 0 3 Z I N O H 1 f 1 V N O I M W A 0 0 3 1 n 0 2 1 A S 1 2 1 0 d 3 2 1 _ o w n s 8 1 0 3 1 ' 0 2 1 d l I V 2 i l A V M H O I H V 3 2 M S 1 1 3 1 , 4 3 1 3 1 1 N O I 1 0 2 : 1 0 S 3 0 1 0 3 f 0 2 1 d " %L'16 'Y.9'L6 %9'L6 %L'96 WOO %P'96 %£'96 %L'09 %Z'L6 %Z' 16 %9'Z9 %Z*91, %9' It %P'S6 %8'*8 %£'ti6 % 1'96 %£'96 910399`OEZ$ g8t`80V98$ LL9'£0£'06$ 99E'Z09'b$ sLC SIVIIS 6LL't86'9$ Ste'Otrat .> Sb6'9E9'Z$ E6S' Lent raVaL6`6L$ tiSL'9L6'0IS 188`BLett ZE9'O lL'Z$ LO VOLES 901'661' L$ esa`ELs'8ES 9E9'SOnet S£0'9b$ 9l9'6S9'S$ SSS'S$ 99S`ES$ 99£'E£$ Z6ZS Z6Z$ 910` 14 910'96$ 09r1v014 SZ$ 9Lti`66$ 6SL'V$ 9L8`Z$ SL9'Z$ %L'L6 .' %8'66 %Wes %OM %Oleg %0'00 L %WOOL !; %0'001 Mrte %9'L6 %rile %0'001 %019 %0'001 %8-L6' %0'00 L %0•001 %V'L9 g 10 Z abed ii£9`S6r1,9Z$ nrcit'LB$;.' 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SL l 000'9$ 00S'£Zo' 1$ 0001SZ'IS 661FIEV6SS' 96617SS'Z£$ 000'09$ bOS'9ZL'9$ S1V101 Alai 1131fiWW00 �V10113t1S 0000'9Z96'0Z96'Z£J LE/LZJ 1ZS6 'Pat '607-6021) 91900 d0/b3d en/uoneis (00,6'0a6 '17ZE6 '0E6 021) 6uuaaul6u3/salpnis 11V21 M3111WW00 3oitlit IZI11d 1111o1811S (11L6 10L6) (ssaidwl 'E 196 - 1096 '9ZS6 '9ZS6 '91176 021) WV210021d '1N30N1/30R1-N'MIVd 31VO Ol S1NW111NN03 31V0 Ol L66L 'LE kenuef NOI1V3011V 1SNIVOV 31V0-01 S3tlf1110N3dm 030N3 H1N001 luny 1SNIVOV S321f1110N3dX3 % tlOd 3tif1110N3dX3 031111,0100 % 31 31VO Ol NOI1V0011V S1N301111AVN00 03ZRlOHinv 1V2l(113V211N00 NOISSIWW00 n021 J181210d321 aeons 91331'021d AVMHOIH V 321nSV3W 31321 • 'SOAS V NV'id WVNOOtld 1V104,8111& (L0060H) VO/1ol1uo0 Bulddeyy (L0£6 '6116'9006021) selpnLS weJ6wd 9301A213S S NVId WV219021d 131113381V1018ns (00L6021 w4L 006908) 712139 1WOW 103P021d 131H038 3ONVFi02J31N11V1018f 15 (9E96021) uolionipuo0 OI ewn), (1£96021) POW Asuo3 01 ewnA (9Zb6021) (399d) u6pea leuld 01 ewnA MI:1008d 'A021dW13ONVH02131N1 nri iviolenS ( 6006/7006 021) AeM-}o-146121 (M9608)183033 (9106'9006021) liwpw3/6.16u3 tieLewllaid 91031'021d 91Z-I NOIlditIOS30 103f0Nd PROJECT DESCRIPTION CITY OF MURRIETA Loan Agreement 1-15/1-215 Interchange improvements (R09334) SUBTOTAL MUBRIETA LOAN (1) CITY OF CANYON LAKE Final Design and Construction of Railroad Canyon Rd Improvements (R09422) SUBTOTAL CANYON LAKE LOAN CITY OF CORONA Smith, Maple & Lincoln Interchanges & (1) Storm drainage structure RCTC MEASURE A HIGHWAY/LOCAL STREETS & ROADS PROJECTS BUDGET REPORT BY PROJECT EXPENDITURE FOR TOTAL APPROVED MONTH ENDED MEASURE A COMMITMENT January 31, 1997 ADVANCES $17,000,000 $17,000,000 $1,600,000 $1,000,000 $0 $0 $5,212,623 3UB'CCITAL CITY Qt=' CORQNp $0,212,623 So $231812.623 SO NOTE: (1) Loan against interchange improvement programs All values are for total Project/Contract and not related to fiscal year budgets. TOTALS $1,377,000 $1,3 7,000 $1,600,000 $1,600,000 $5,212,623 $5,212823' W18023 OUTSTANDING % EXPENDITURES LOAN OUTSTANDING TO -DATE AGAINST BALANCE COMMITMENT $0 $0 $1,481,304 $1,+t81,394 $4,703,852 $4,703,852 �6,18ti,246 $15,623,000 $10,623,000 $0 $0' $0 $A $16,623,000 Page 3 of 3 APPROVED COMMIT. 8.1 % 81% 100.0% 100.01 34.4% Status Mo. Ending 01/3107 • " A G E N D A I T E M # 6 A " " " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N D A T E : M a r c h 5 , 1 9 9 7 T O : B u d g e t a n d F i n a n c e C o m m i t t e e F R O M : B i l l H u g h e s , B e c h t e l P r o j e c t M a n a g e r T H R O U G H : P a u l B l a c k w e l d e r , D e p u t y E x e c u t i v e D i r e c t o r S U B J E C T : U p d a t e o n L a m b C a n y o n C o n s t r u c t i o n P r o j e c t s a n d A p p r o v a l o f A p p o i n t m e n t o f a n I n d e p e n d e n t G e o t e c h n i c a l C o n s u l t a n t t o I n v e s t i g a t e R e c e n t F i l l S l o p e F a i l u r e s f o r L a m b C a n y o n P r o j e c t C o n s t r u c t i o n o f t h e L a m b C a n y o n a n d G r a d e S e p a r a t i o n p r o j e c t a t G i l m a n S p r i n g s R o a d h a s b e e n c o m p l e t e d . W e a r e c o n t i n u i n g w i t h p r o j e c t c l o s e o u t t o r e s o l v e f i n a l p a y e s t i m a t e s a n d a c l a i m f r o m t h e C o n t r a c t o r w h i c h a s s e r t s c o m p l e t i o n d a t e f o r t h e p r o j e c t w a s d e l a y e d b y s e v e r a l c h a n g e o r d e r s i s s u e d d u r i n g c o n s t r u c t i o n . T h e R o c k F a l l M i t i g a t i o n p r o j e c t h a s a l s o b e e n c o m p l e t e d a n d w e a r e p e r f o r m i n g t h e c l o s e o u t w o r k f o r t h a t p r o j e c t . C o n t r a c t a w a r d f o r t h e M e d i a n B a r r i e r p r o j e c t i n t h e s o u t h e r n p o r t i o n o f L a m b C a n y o n w a s a p p r o v e d b y t h e C o m m i s s i o n o n J a n u a r y 8 , 1 9 9 7 , W e h a v e n o t i s s u e d t h e c o n t r a c t o r a n o t i c e t o p r o c e e d d u e t o a p r o b l e m r e l a t e d t o s e v e r a l s l o p e f i l l f a i l u r e s a n d p o t e n t i a l c o n f l i c t s a n d c l a i m s w h i c h c o u l d o c c u r i f t w o c o n t r a c t o r s w e r e w o r k i n g a t t h e s a m e t i m e i n t h e a r e a . W e a r e a t t e m p t i n g t o c o m p l e t e o u r i n v e s t i g a t i o n s a n d h a v e t h e s l o p e f a i l u r e s w h i c h w e r e t h e r e s u l t o f r e c e n t r a i n s r e p a i r e d p r i o r t o s t a r t i n g t h e m e d i a n b a r r i e r w o r k . F o l l o w i n g t h e h e a v y r a i n s t o r m s i n J a n u a r y , S t a f f n o t i c e d t h a t c r a c k s ( p a r a l l e l t o t h e r o a d w a y ) w e r e o c c u r r i n g i n s e v e r a l o f t h e f i l l s l o p e s , p r i m a r i l y i n a r e a s d i r e c t l y a s s o c i a t e d w i t h a n d a b o v e d r a i n a g e s y s t e m s . I n i t i a l i n s p e c t i o n s b y R C T C c o n s u l t a n t s a n d C a ! t r a n s l e a d t o t h e p r e s u m p t i o n t h e s l o p e s a b o v e t h e s e d r a i n a g e s y s t e m s w e r e n o t a d e q u a t e l y ' c o m p a c t e d d u r i n g c o n s t r u c t i o n . F u r t h e r i n s p e c t i o n s a n d s o m e m a t e r i a l s t e s t i n g h a s b e e n c o n d u c t e d b y C o n v e r s e C o n s u l t a n t s , t h e G e o t e c h n i c a l C o n s u l t a n t t h a t h a d p e r f o r m e d t h e g e o t e c h n i c a l s t u d i e s f o r t h e c o n s t r u c t i o n p r o j e c t . T h e y a l s o b e l i e v e , b a s e d o n t h e i r i n v e s t i g a t i o n s . t h a t t h e f i l l s l o p e f a i l u r e s a r e t h e r e s u l t o f l a c k o f a d e q u a t e c o m p a c t i o n o f t h e f i l l m a t e r i a l . S i n c e C o n v e r s e h a s b e e n t h e G e o t e c h c o n s u l t a n t a s s o c i a t e d w i t h t h e d e s i g n a n d c o n s t r u c t i o n o f t h e . p r o j e c t , a n d , s i n c e c o u l d v e r y l i k e l y b e s o m e d i s a g r e e m e n t a s t o t h e c o m p a c t i o n a n d c a u s e o f t h e s l o p e f a i l u r e s , s t a f f b e l i e v e s t h a t i t w o u l d b e p r u d e n t t o h a v e a s e c o n d i n d e p e n d e n t G e o t e c h n i c a l c o n s u l t a n t i n v e s t i g a t e t h e w o r k p e r f o r m e d t o d a t e a n d , p r o v i d e a d d i t i o n a l o v e r s i g h t o f t h e p r o p o s e d f i x e s t o r e s o l v e t h e p r o b l e m s . S t a f f r e c o m m e n d s t h a t t h e n e x t a v a i l a b l e f i r m o n t h e s e l e c t i o n l i s t ( r a n k e d n u m b e r 5 ) W o o d w a r d / C l y d e a n d A s s o c i a t e s , s h o u l d b e i d e n t i f i e d t o p r o v i d e t h e a b o v e d e s c r i b e d o v e r s i g h t s e r v i c e s . D u e t o t h e u r g e n c y o f t h e s i t u a t i o n t o r e s o l v e t h e p r o b l e m s b e f o r e t h e f i l l s l o p e s d e t e r i o r a t e f u r t h e r , t h e E x e c u t i v e D i r e c t o r h a s u s e d h i s s i n g l e s i g n a t u r e authority to initiate a contract with Woodward/Clyde for an amount not to exceed $10,000. A standard RCTC contract was used. Financial Assessment Project Cost $10,000 Source of Funds Measure A Included in Fiscal Year Budget Y Year Included in Program Budget N/A Year Programmed Approved Allocation N/A Year of Allocation Budget Adjustment Required N Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission: 1) Confirm the appointment by the Executive Director of Woodward/Clyde and Associates to perform geotechnical oversight services for the Lamb Canyon project; 2.) Award a contract for an amount not to exceed $10,000; and, 3) That the standard RCTC model contract be used. " A G E N D A I T E M # 7 A RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: March 5, 1997 TO: Budget and Finance Committee FROM: Bill Hughes, Bechtel Project Manager Susan Cornelison, Rail Program Manager THROUGH: Paul Blackwelder, Deputy Executive Director SUBJECT: Items Related to the Construction of the Riverside Metrolink Downtown Southside Platform and Station Track: 1. Award of Amendment 1 to F.R. Harris Agreement RO 97-31 to perform final design; 2. Approval of current project cost estimate; At the October 9, 1996 meeting, the Commission awarded a contract to F.R. Harris to perform Phase I design work to construct a new platform, station track, and pedestrian over crossing across the tracks from the existing Riverside Metrolink Down Town Station adjacent to the BN&SF south main line. These improvements are required under current agreements with the BN&SF Rail Road to minimize impacts to both UP and BN&SF freight traffic on the BN&SF line. At the February 12, 1997 meeting, F.R. Harris presented to the Commission the preliminary findings of the Phase I study and the base plan for the proposed improvements. The project team has also been working with the City of Riverside, BN&SF, Royal Citrus, and other interested parties to refine the design to obtain the best project design with the least adverse impacts to the effected parties. The present Phase I plan establishes the location of the new Southside Platform, pedestrian over crossing, station track and switches relative to the existing and future station improvements. The design is now ready to move forward to Phase II where F.R. Harris will prepare the final bid documents (plans, specifications and estimates) that will be reviewed by all parties. F.R. Harris estimates that the final design portion of this project will cost $426,268 and can be delivered seven months after notice to proceed. A copy of their proposed scope and cost .is included for your review. Staff recommends that a standard contract amendment be used for this amendment to the F.R. Harris contract. The new Harris contract amount will be $685,000. The existing extra work of $86,268 (currently unused) will be maintained. No new extra work will be added to the contract by Amendment1. At the November, 1995 Commission meeting, the initial project costs were reported to be $4,696,000 for the improvements related to the Southside Platform based a report prepared earlier by a separate consultant firm. Current project estimates. indicate that the project will cost about $7,350,000 (without contingency). This is an increase of $2,654,000. The main differences between the initial project estimate and the current project estimate relate to 3 Items: Right -of -Way; BN&SF signaling costs; and enclosing the Riverside Gage Canal. The UP Railway will provide $1,542,000 to fund the project. An additional $7,400,000 is available in Proposition 116 funds that are designated for the Commission's stations and right of way improvements. The sum of these two sources provides $8,942,000 in available funding. A draft estimate of the project costs is provided below. A more detailed estimate will be presented at the Budget & Finance Committee meeting. South Side Platform Project Estimate 1. Project Design (F.R. Harris) $700,000 2.a Demo $50,000 2.b Civil & Track Work $1,070,000 2.c Stage I storage track to University Ave. $160,000 2.d BN&SF signal work $1,000,000 2.e Cover Gage Canal $950,000 2.f Security Office (does not include surveillance system) $40,000 2.g Pedestrian over crossing bridge $940,000 2.h Platform $1,100,000 2.1 Mobilization $140,000 Total construction $ 5,450,000 3. Right -of -Way $1,200,000 Total Estimated Project Cost $7,350,000 4. Contingency $1,592,000 Not to exceed Limit $8,942,000 • • • Financial Assessment Project Cost $7,350,000 + $1,592,000 Contingency Source of Funds UP Railroad & Proposition 116 Funds Included in Fiscal Year Budget Y Year Included in Program Budget Partial Year Programmed 1996 Approved Allocation N/A Year of Allocation Budget Adjustment Required Y Program Budget Adjustment Required Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission: 1) Approve Amendment 1 with F.R. Harris to perform Final Design for the new Southside Platform for an additional amount of $426,268 for a new total contract amount of $685,000 using a standard contract amendment format. No new extra work will be authorized for Amendment 1. The existing extra work of $86,268 will remain; 2) Approve the new project cost of $7,350,000 with a contingency amount of $1,592,000 for a new total project cost not to exceed $8,942,000; 3) Approve the use of $7,400,000 of Proposition 116 funding to cover the project costs above the UP $1,542,000. • South Side Platform Project Estimate 1.0 Project Design (F.R. Harris) $700,000 2.1 Site Work, Drainage & Flagmen $159,000 2.2 Station Platform $647,000 2.3 Trackwork $1,876,000 2.4 Landscaping & Fencing $128,000 2.5 Gage Canal Relocation $859,000 2.6 Pedestrian Bridge with Security Post $908,000 2.7 Utility Systems $222,000 2.8 Contractor Mobilization & profit $500,000 2.9 Construction Management $500,000 Total construction $5,799,000 3.0 Right -of -Way $1,200,000 Total Estimated Project Cost $7,699,000 4.0 Available for Contingency $1,243,000 Not to exceed Limit $8,942,000 March 5, 1997 " I t C T C : R i v e r s i d e M e l l o l i n k D ` 1 t t o w n S t a t i o n 1 4 . 4 0 - 6 1 r r a , ��, . T A S K S A N D D E L I V E R A B L E S , P H A S E 2 6 0 % D e s i g n : A . T a s k : D e l i v e r a b l e : B . T a s k : D e l i v e r a b l e : C T a s k : D e l i v e r a b l e : D T a s k : D e l i v e r a b l e : E T a s k : D e l i v e r a b l e : F T a s k : D e l i v e r a b l e : G T a s k : D e l i v e r a b l e : H J T a s k : D e l i v e r a b l e : T a s k D e l i v e r a b l e : K T a s k : D e l i v e r a b l e : R C M 6 0 % R e v i e w 9 0 % D e s i g n : A . T a s k : D e l i v e r a b l e : F r e d e r i c R . H a r r i s , I n c . D i s c u s s / i n c o r p o r a t e R C T C c o m m e n t s f r o m 3 0 % d e s i g n . R e v i s e d p l a n s i n c o i p o r a t i n g a g r e e d r e v i s i o n s . 2 m o f s T r a c k d e s i g n . F i n a l i z e h o r i z o n t a l a n d v e r t i c a l p r o f i l e . d e v e l o p d e t a i l s , d e v e l o p s e c t i o n s , p r e p a r e t r a c k w o r k s p e c i f i c a t i o n s , m a k e r e c o m m e n d a t i o n s f o r o r d e r i n g o f l o n g - l e a d t r a c k w o r k i t e m s . r = 4 0 ' - 0 " p l a n s a n d p r o f i l e . 1 ' = 1 0 ' 0 " s e c t i o n s . D r a f t S p e c i f i c a t i o n s o r t r a c k w o r k i t e m s . P e d e s t r i a n b r i d g e . D e s i g n , c a l c u l a t i o n s , d r a w i n g s a n d s p e c i f i c a t i o n s f o r s p a n t o w e r s a n d f o u n d a t i o n s y s t e m s . 1 % 4 ' 0 p l a n s a n d e l e v a t i o n s o f . b r i d g e a n d f o u n d a t i o n s t r u c t u r e _ a f t S p e c i f i c a t i o n s f o r b r i d g e . A r c h i t e c t u r a l / s t a t i o n d e s i g n . D e s i g n d r a w i n g s a n d s p e c i f i c a t i o n s f o r s t a t i o n p l a t f o r m c a n o p i e s e l e v a t o r s , s t a i r s e t c c o m p l e t e w i t h r e q u i r e d s t r u c t u r a l , p l u m b i n g , m e c h a n i c a l a n d e l e c t r i c a l d r a w i n g s . 1 " = 8 ' 0 " p l a n s s e c t i o n s a n d e l e v a t i o n s o f o v e r a l l l a y o u t . 1 " = 4 ' 0 " p l a n s o f s p e c i f i c e l e m e n t s , d e t a i l s o f e l e m e n t s a s r e q u i r e d . D r a f t S p e c i f i c a t i o n s f o r a l l i t e m s . C i v i l / i r r i g a t i o n c a n a l . D e s i g n d r a w i n g s a n d s p e c i f i c a t i o n s f o r g r a d i n g , c a n a l d i v e r s i o n , b o x c u l v e r t f o r c a n a l , d r a i n a g e , p a r i n g a n d f e n c i n g . 1 " = 4 0 ' 0 " p l a n s a n d p r o f i l e o f c a n a l a n d a l l e t h e r c i v i l f e a t u r e s , d e t a i l s a n d s e c t i o n s a s a p p r o p r i a t e . D r a f t s p e c i f i c a t i o n s f o r a l l i t e m s L a n d s c a p e . D e s i g n p l a n s a n d s p e c i f i c a t i o n s f o r l a n d s c a p e a n d i r r i g a t i o n w o r k . 1 " = 4 0 ' 0 " p l a n s o f l a n d s c a p i n g a n d i r r i g a t i o n , d e t a i l p l a n s o f p l a n t e r b e d s , s c a l e a s a p p r o p r i a t e , d r a f t s p e c i f i c a t i o n s f o r a l l l a n d s c a p e e l e m e n t s . U t i l i t i e s . D e s i g n , p l a n s a n d s p e c i f i c a t i o n s f o r t u t i l i t y d i v e r s i o n s . 1 " = ��0 ' 0 " p l a n s o f u t i l i t y d i v e r s i o n s , d e t a i l s a s a p p r o p r i a t e , d r a f t s p e c i f i c a t i o n s f o r a l l d i v e r s i o n s C o s t e s t i m a t e . R e f i n e c o s t e s t i m a t e b a s e d o n e a d d i t i o n a l d e s i g n w o r k . R e v i s e d c o s t e s t i m a t e S p e c i f i c a t i o n s . C o l l e c t c o l l a t e a n d c o o r d i n a t e s p e c i f i c a t i o n s e c t i o n s f r o m a l l p a r t s o f t h e p r o j e c t . D r a f t s p e c i f i c a t i o n s Q A / Q C R e v i e w , C o n s t r a c t a b i l i t y r e v i e w . V a l u e e n g i n e e r i n g . Q A 'Q C r e p o r t . D i s c u s s / i n c o r p o r a t e R C T C c o m m e n t s f r o 6 0 % d e s i g n . R e v i s e d p l a n s i n c o r p o r a t i n g r e v i s i o F e b r u a r y 1 9 9 7 I ACTC: Riverside Metrolink D` nown Station Track design. Complete horizontal and vertical profdedevelop details, develop sections, complete trackvvork specifications, make recommendations for ordering of long lead trackwork items. r = 40'-0" plans and profile. l' =10'0" sections. Specifications for trackwore items. Pedestrian bridge -Complete design, calculations, drawings and specifications for span towers and foundation systems. 1 "=8'0" plans and elevations of bridge and foundation structure. e. Specifications for bridge. Architectural / station design.Complete dravi ngs and specifications for station platform canopies elevators, stairs etc complete with required structural, plumbing, mechanical and electrical drawings. 1 "..8'0" plans sections and elevations of overall layout 1 ".--4'0" plans of specific elements, details of elements as required. Specifications for all items. Civil / iirigation canal.Complem drawings and specifications for grading, canal diversion, box culvert for canal, drainage, paving and fencing. 1 "=40'0" plans and profile of canal and all other civil features, details and sections as appropriate. Specifications for all items Landscape.Complete plans and specifications for landscape and irrigation work. 1 "=40'0" plans of IP/Ow:aping and irrigation, detail plans of planter beds, scale as appropriate, specifications for all landscape elements. Utilities. Complete design, plans and specifications for utility diversions. 1 "=40'0" plans of utility diversions, details as appropriate, specifications for all diversions Cost estimate. Refine cost estimate based on additional design work. Revised cost estimate Specifications. Collect collate and coordinate revised specification sections from all parts of the project. Final specifications QA/QC Review, Constructability review. Value engineering. QA/QC report. Submit plans for City, BNSF, SCRRA and other reviews as required j B. Task: Deliverable: C Task: Deliverable: D Task: Deliverable: E Task: Deliverable: F Task: . Deliverable: G Task: Deliverable: H Task: Deliverable: Task Deliverable: K Task: Deliverable: L Task: ROTC 90% Review 100 % Design: A Task: Deliverable: Incorporate RCTC 90% comments. Incorporate City plan check comments. Incorporate BNSF/UP/SCRRA, comments. Complete revised drawing and specification package ready for bid. Finalise Engineers estimate. Frederic R. Harris, Inc. i • i Ild OUZO L6IVIIZu tViti 1HALUOMPiiirelbak 119Z1Z1.8 loins @WIEST ILO OES woofs 08T9 I $ 6€01111 SEO SES ifirPts L9C6S • S8 I E$ us . 8067$ 111111$ 699 1$ ZLYEtv$ 058`1E8 0$ 1, 080 11$ 06V8EIS 069'91$ 6Z8 060 0 , 14E 9ES 1 -8Z 1 00E 00"0$ 00'0$ 0011$ 1 00' sill 0 0 - 00'0$ 00'0$ 00'0$ 00'0$ 01 $ 0 0 f-N1 0 0 0 0 [6 00141$ snl Z66E OLE _rtmOsg_ -oosros '' 006 Ott - °TAW " 0-0 r.iff 07$ -tiettis goetts. aR1 OES -OW L $ gal 08 gni Ott - - • 138P,Z$ P90 ZS1$ tOE'S 1$ 0S9'14$ ,111•00818$ I 00'ZLVEP$ _ -00'091ES ; ()Ott • 00'0110'11$ 00'06011E1$ -I-00'0601$ 00'0$ biE PZI1 OZ I 00 6- 1 61, ; 0 PPE 95171 SZ 0 Ertl 1i9t-- 1001 OS1 08 - gR1 • 091 Elf arc 091 01Z : 00Z OS 1 OP iii1 09 1_001 06 00 1 09 ot sal ZL,9 I 08 PIS 00-00049S 00.0S • 00'0$ 00'0$ 00'0$ OS I - ; 0 0 +- —t ,0 0 ! #0p • ' !,-: '-00'06 • -00 •E 1 00.0 70970----1- OTOL77. ! 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F7,.1011-4 .i , r6-'. *spin - - -:- ---)I.. 00'00ra ' 00-OS ! 00'00r1E$ 01)030,00)pa , oil i o i 00E ELVMI rtROfi i 1 08 I WM ! ?lq07: • ! 00E Ogi;"' _ Ain* . - - raT eigr ji 00T017-- d RCTC:Biverside Metrolink Downtoyn Sion Schedule for Phase 2 Design 60% Design 2 monthsfrom N!P( anticipated Itch 1997) RCTC Review of 60%Design 1 month 90% Design 2 months RCTC Review of 90% Design 1 month 100% Camera Ready for Bid 1 month Total 7 months (anticipated date ready for bid October 1997) • s " A G E N D A I T E M # 8 A RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: March 5, 1997 TO: Budget and Finance Committee FROM: Cathy Bechtel, Program Manager THROUGH: Jack Reagan, Executive Director SUBJECT: State Transit Assistance: 10% Bonus Allocation As you will recall, at the recommendation of the transit operators in the County, the Commission approved reserving 10% of the discretionary State Transit Assistance fund allocation for use as an incentive award. The incentive award was to be given to the transit operator exhibiting the greatest performance improvement in the past year. The State Controller's Office has estimated that Riverside County should receive an allocation of $1,629,678 in FY 1997, which would allow for an incentive award of $162,968 (10%). Staff reviewed the performance of all the operators, specifically comparing the change in ridership and cost per vehicle service hour (Table 1). The last column displays the weighted average of the two indicators along with the ranking by operator. This process reveals that Commuter Rail -Riverside and Inland Empire Orange County Rail Services had the greatest overall improvement in system performance with a weighted average of 21.01 %. The two services exhibited the greatest improvement in Ridership (44.74%) as well as the third greatest positive change in Cost/VSH (2.71 %). Staff recommends that we go forward with the intent of the original process suggested by the transit operators and allocate the incentive bonus of $162,968 to Commuter Rail. A letter was sent out to all the transit operators sharing the comparison results. We requested that they inform us whether they were in agreement with our staff recommendation. Those operators that responded to my letter stated they were in support of the staff recommendation. A couple, however, did request the opportunity to review the distribution process next year. We support this suggestion. Assuming approval of the incentive bonus to Commuter Rail, the plan is to use this one time bonus to pay the cost of demonstration bus service between the Coachella Valley and Riverside, with a stop in the Pass Area. There has been much discussion and demand to begin a rail link between these areas, and a demonstration project to gauge demand has been suggested. Funding for this demonstration, however, had not been available. Use of this incentive bonus would be a perfect opportunity to test the market, plus it would actually benefit all the areas --Coachella Valley, the Pass Area (Banning was second in line for the incentive bonus), and the Riverside area. This information was sent out to the policy members of the Short Range Transit Plan Committee on February 24 to obtain their input. We will provide an update at the meeting if we receive any comments or concerns from the members. Financial Assessment Project Cost $162, 968 Source of Funds State Transit Assistance (Y/NI Included in Fiscal Year Budget Y Year Included in Program Budget Y Year Programmed 97 Approved Allocation Y Year of Allocation 98 Budget Adjustment Required N Financial Impact Not Applicable RCTC previously approved set aside of these funds. This action is to allocate to Commuter Rail. 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To fund the effort, SB 836 required that the South Coast Air Quality Management District (SCAQMD) allocate $1.5 million annually. SB 836 relieves employers having 100 to 249 employees at a worksite from complying with SCAQMD's Rule 2202. If the voluntary rideshare projects can be shown to quantifiably reduce an equivalent amount of mobile source emissions as would have been reduced by the mandatory efforts of the 100 to 249 employee worksites, then SB 836 will continue to be in effect and further relieve employers having 250 to 499 employees at a worksite. On the other hand, if the effort does not prove to be as effective as that accomplished under Rule 2202, then the employer requirements for the 100 to 249 employee worksites will be reinstated. The RTAC charged its Technical Advisory Committee's (TAC) Rideshare Subcommittee (Subcommittee) with developing recommendations for administration, implementation and oversight of the SB 836 effort. The Subcommittee, co-chaired by San Bernardino Associated Governments and RCTC staff, has met frequently to address the many requirements of SB 836. It has truly been an interactive process with all RTAC member agencies at the working table assuming different responsibilities to assist the RTAC in dealing with issues such as which agency would serve as its banker, contracts administrator, project implementor(s), etc. In early January the Subcommittee developed a list of parameters affecting the development of voluntary rideshare projects. The RTAC reviewed these parameters at their January meeting and directed the Subcommittee to return in February with a $1.5 million proposed program of projects. Towards that end, interested members of the RTAC were invited to submit projects for the Subcommittees review. Concept projects were received from Los Angeles (LACMTA), Orange (OCTA), San Bernardino (SANBAG) and Riverside (RCTC) county transportation commission's and SCAG Rideshare. The projects were reviewed and amended based on comments and changes recommended by the Subcommittee. Because the proposal .by SCAG Rideshare overlapped with the LACMTA proposal, SCAG Rideshare withdrew their proposal in support of LACMTA's. The two proposals each requested funds to implement an incentive program for Los Angeles worksites and their employees that would be patterned after RCTC's Advantage Rideshare $2/day incentive project. It is interesting to note that the two agencies independently elected to propose replicating RCTC's Advantage Rideshare because it produces quantifiable and verifiable vehicle trips reduced, therefore meeting an important requirement of SB 836. Given the existing commuter assistance partnership between RCTC and SANBAG, staff from the two agencies collectively identified three projects to jointly submit for SB 836 consideration. The proposed projects totaling $398,110 are described in detail in Attachment A. They are designed to build upon existing employer/commuter assistance efforts in the Inland Empire and reach target markets generally considered to be more difficult to shift to alternative modes. The three projects are briefly summarized as follows: 1) 1-10 Commuter Reduction Program focuses on worksites along the corridor from 1-15 to the Los Angeles County line in anticipation of construction impacts scheduled to begin in the summer of 1997 and in recognition of local increased traffic congestion as a result of three new/expanded activity centers: Ontario Mills, Ontario Convention Center and Ontario Airport; 2) SR 60 Corridor Campaign focuses on moving Riverside and San Bernardino SOV drivers into the newly opened HOV lanes along the corridor as they travel to employment sites in Los Angeles and Orange Counties; and 3) Extended Employer Services Outreach focuses on employers in the Inland Empire who have not implemented a matchlist survey for the past 18 months or employers who have terminated their rideshare efforts as a result of Rule 2202 or SB 836. The Subcommittee's list of SB 836 projects was approved by the RTAC TAC at its February 14, 1997 meeting. The RTAC is scheduled to review and take action on the list of projects at its February 28th meeting. The Commission is also being requested to review and take action to approve the three proposed projects jointly submitted by RCTC and SANBAG staff. Assuming all entities approve the list of projects, proposers will be required to immediately begin project implementation. SANBAG, who contracts with RCTC for the delivery of their Commuter Assistance Program, has requested that RCTC be the lead agency on behalf of the Inland Empire for implementation of any approved SB 836 projects. RCTC contracts annually with Inland Transportation Services (ITS) to manage and implement its Commuter Assistance Program. Staff seeks Commission approval to adjust the existing ITS contract to incorporate any or all of the three proposed projects which the RTAC selects to fund under SB 836 pursuant to the individual scopes of service and budget detailed in Attachment A. SCAG has agreed to act as contracts administrator for the approved SB 836 projects. As such, it is their intention to not enter into formal agreements with proposers but to issue letters of authorization to proceed for the approved projects. Implementing agencies will simply bill SCAG on a reimbursement basis. Therefore staff does not recommend any changes to the Commission's FY 96/97 budget. Any SB 836 funds allocated to the Inland Empire will be reflected in the Commission's FY 97/98 budget when reimbursement is planned to occur. A statistical summary chart of all the Subcommittees recommended projects is included as Attachment B. If the Commission is interested in reviewing the project proposals submitted by other agencies, staff will be happy to provide copies of same. Financial Assessment Project Cost $398,110 Source of Funds SB 836 :::::::::.ii':::.::::2{:; :'+?2•;•::?i••: Y•; �•.:::::::::::: y;: •:;v ::w:::: rr+.,; w:: ^:•i:•iii;•i:•ii::ii;•isii:;•:;•i}iii;•i:^::::m;??n;•i;•::::::::::::: x::::.25:4::::::::::.... . ';::;<: 4• YY :: i�:: ........ .n:,...... ? F• ' ♦2•.:5' •: is.`•: ' ?:ti; :+•::•:'f.:':i:ii: i:•: iiiiiriiii:•i::ii:•:riiii:•Ti i:•:{: i::iy}jY:iij::i �v .. i'...4..tin::?Civ'4.::::{i:?::;:::::':•i::::i'•i:^:^:^:•iii:�:•i:•is4:^i:•isv:4::•::?4:4:•is••:::h:L:•i:4:^:•i:4:^:4:•iv}: ....:.•:::::...\.: .:. .........:..::........:................................ iiir'rriiiji:'•i:::•::$• .................. ....... Included in Fiscal Year Budget N Year Included in Program Budget N Year Programmed Approved Allocation N/A Year of Allocation Budget Adjustment Required N Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission: 1) Approve the three SB 836 projects detailed in their individual scope of service (Attachment A) jointly submitted by RCTC and SANBAG staff; 2) Accept lead agency responsibilities, as requested by SANBAG, for the joint Inland Empire projects which are approved by the RTAC; 3) Direct staff to proceed with implementation of funded SB 836 projects upon receipt of a SCAG letter of authorization to proceed; and, 4) Authorize staff to incorporate any additional scopes of service and budget in the Inland Transportation Services FY 96/97 consultant contract to implement SB 836 funded projects. Attachment "A" 2/19/97 SB 836 Implementation Proposal I-10 Commute Reduction Program (I-15 to Los Angeles County Line) 1. Program Description San Bernardino Associated Governments (SANBAG) proposes the implementation of a commute reduction program along the defined corridor including the surrounding employment sites with less than 250 employees. Within this area the Ontario Mills Mall alone has over 200 stores representing approximately 7,000 employees. According to the SCAG Rideshare database, the surrounding cities of Montclair, Ontario, Upland and Rancho Cucamonga represent approximately 78 employment sites with 100-249 employers, with an employee population of approximately 12,000. While the number of worksites under 100 employees for this target area is unknown at the time this proposal was written, the marketing efforts for this program will also include employment sites with less than 100 employees. The program will provide on -site staff located at a site yet to be determined within the project area utilizing SCAG Rideshare's on-line computer matching system to support transportation surveys and rideshare registration. The survey and registration process will also support the marketing/implementation of SANBAG's existing Option Rideshare Commuter Incentive Program. Option Rideshare provides up to $2.00 per day in local merchant gift certificates for everyday a new ridesharer uses an alternative mode of transportation to work. SANBAG will also implement a Commuter Club Program modeled after Riverside County Transportation Commission's (RCTC) Club hide Program, which recognizes and rewards employees who continue to rideshare on an on -going basis. 2. Corridor/Geographic Region The employment target area in the cities of Montclair, Ontario, Rancho Cucamonga and Upland are located approximately within four miles to the north and south of I-10 and span nine miles from the I-10/1-15 interchange west to the Los Angeles County line. This represents a target area of approximately 72 square miles. All of the target cities are neighboring and can be accessed from eight off -ramps along the I-10 freeway corridor. The Ontario Mills Mall is located in the City of Ontario at the interchange of the I-10 and I-15. Ontario Mills can be accessed from the Fourth Street exit off the 1-15 or by the Etiwanda Avenue exit from the I-10. The Montclair Plaza is located in the City of Montclair 1 and can be accessed from the Central Avenue or Monte Vista exits off the I-10 Ontario Airport is located approximately five miles to the west off Ontario Mills just of the Vineyard Avenue exit from the I-10 and is included in the program target area. 3. Origin/Destinations The destinations of the targeted employees for the project will primarily be any employee who commutes to an employment site with less than 250 employees located in the cities of Montclair, Ontario, Rancho Cucamonga and Upland. The origins of the employees targeted for this project will primarily be employees who reside in the Inland Empire. However, there will be a significant number of employees who commute from Los Angeles County (Claremont, Pomona, LaVerne and San Dimas) with very few commuting from Orange County. The location of home county origin will not be used as criteria for who qualifies for participation in the program. 4. Rideshare Modes All modes of ridesharing will be targeted for the project including carpool, vanpool, buspool, use of public bus or commuter rail, telecommuting, walking or bicycling. 5. Infrastructure Beginning in July 1997, I-10 from the Los Angeles/San Bernardino County line east to the I-15 will be under construction for approximately two years. The project includes the construction of one High Occupancy Vehicle lane in each direction including widening of eight existing bridge undercrossings, the reconstruction of two bridge undercrossings, reconstruction of one bridge overcrossing and sound walls. The project extends approximately 10 miles along, the I-10 and overlays the corridor proposed for this program. The corridor is serviced by the Metrolink San Bernardino Line which has stations in western San Bernardino County. However, since the line originates in the morning from San Bernardino and travels west to Rialto and Fontana before making stops in Rancho Cucamonga, Upland and Montclair, the commuter rail market for this short commute is minimal. Omnitrans is the public transit provider in San Bernardino County and has lines operating throughout the three city target area. Carpooling will be the mode of choice for most program participants based on limited compatibility with transitroutes and the topography/congestion which will limit walking and 2 " " b i c y c l i n g . C o n s t r u c t i o n a l o n g t h i s s e c t i o n o f t h e I - 1 0 c o r r i d o r w i l l b e o n g o i n g t h r o u g h o u t t h i s p r o g r a m t h e r e b y e n c o u r a g i n g c o m m u t e r s t o s a m p l e r i d e s h a r i n g a s o n e s o l u t i o n t o i n c o n v e n i e n c e s c a u s e d b y t h e c o n s t r u c t i o n p r o j e c t . 6 . I n c e n t i v e P r o g r a m D e s c r i p t i o n T h e p r o g r a m w i l l i n c o r p o r a t e t h e m a r k e t i n g a n d i m p l e m e n t a t i o n o f S A N B A G ' s O p t i o n R i d e s h a r e C o m m u t e r I n c e n t i v e P r o g r a m w h i c h b e g a n i n N o v e m b e r 1 9 9 3 . O p t i o n R i d e s h a r e , w h i c h i s m o d e l e d a f t e r R C T C ' s A d v a n t a g e R i d e s h a r e C o m m u t e r I n c e n t i v e P r o g r a m w h i c h b e g a n i n J u l y 1 9 9 1 , p r o v i d e s u p t o $ 2 . 0 0 p e r d a y f o r t h r e e c o n s e c u t i v e m o n t h s i n l o c a l m e r c h a n t g i f t c e r t i f i c a t e s f o r e v e r y d a y a n e w r i d e s h a r e r u s e s a n a l t e r n a t i v e m o d e o f t r a n s p o r t a t i o n t o w o r k . F r o m N o v e m b e r 1 9 9 3 t o J u n e 1 9 9 6 S A N B A G ' s O p t i o n R i d e s h a r e P r o g r a m h a s m o t i v a t e d 4 , 5 9 5 d r i v e a l o n e c o m m u t e r s t o b e g i n r i d e s h a r i n g . T h i s r e p r e s e n t s 2 8 8 , 3 8 6 o n e w a y v e h i c l e t r i p s r e d u c e d o v e r t h e t h r e e m o n t h s o f p a r t i c i p a t i o n . A C o m m u t e r C l u b d e s i g n e d t o r e c o g n i z e a n d r e w a r d e m p l o y e e s w h o c o n t i n u e t o r i d e s h a r e o n a n o n - g o i n g b a s i s , w i l l a l s o b e i m p l e m e n t e d w i t h O p t i o n R i d e s h a r e . D i s c o u n t s , g i f t c e r t i f i c a t e s , d r a w i n g s a n d s p e c i a l p r o m o t i o n s w i l l b e a v a i l a b l e t o c o m m u t e r s w h o c o n t i n u e t o r i d e s h a r e . S t a f f w i l l w o r k w i t h t h e l o c a l m e r c h a n t s t o s e c u r e p a r t i c i p a t i o n o n t h e a b o v e r e f e r e n c e d d i s c o u n t s , p r o m o t i o n s , e t c . 7 . P r o g r a m I m p l e m e n t a t i o n S A N B A G i n t e n d s t o c o n t r a c t w i t h R C T C t o i m p l e m e n t t h e p r o g r a m t h r o u g h i t s ' e x i s t i n g p a r t n e r s h i p . S A N B A G a n d R C T C h a v e w o r k e d t o g e t h e r f o r t h e p a s t t h r e e y e a r s o n t h e i m p l e m e n t a t i o n o f O p t i o n R i d e s h a r e , A d v a n t a g e R i d e s h a r e , I n l a n d E m p i r e C o m m u t e r S e r v i c e s a n d C l u b R i d e t o e m p l o y e r s i n S a n B e r n a r d i n o , R i v e r s i d e , L o s A n g e l e s a n d O r a n g e C o u n t i e s . C o l l e c t i v e l y r e c o g n i z e d a s t h e S A N B A G / R C T C C o m m u t e r A s s i s t a n c e P r o g r a m s , R C T C h a s i n t u r n c o n t r a c t e d w i t h a l o c a l , p r i v a t e t r a n s p o r t a t i o n d e m a n d m a n a g e m e n t c o n s u l t i n g f i r m f o r d a y t o d a y p r o g r a m i m p l e m e n t a t i o n . S A N B A G a n d R C T C r e t a i n c o l l a b o r a t i v e y e t i n d e p e n d e n t p r o g r a m o v e r s i g h t r e s p o n s i b i l i t i e s . 8 . M e d i u m P r o g r a m s t a f f w i l l c o n c e n t r a t e t h e i r m a r k e t i n g e f f o r t s o n w o r k i n g d i r e c t l y w i t h t h e e m p l o y e r t o c o m m u n i c a t e w i t h t h e p r i m a r y m a r k e t ; t h e c o m m u t i n g e m p l o y e e . S A N B A G C o m m u t e r A s s i s t a n c e P r o g r a m s t a f f c u r r e n t l y h a v e a n e s t a b l i s h e d w o r k i n g r e l a t i o n s h i p w i t h m a n y o f t h e e m p l o y e r s i n t h e t a r g e t a r e a . S t a f f w i l l w o r k w i t h t h e r e s p e c t i v e C h a m b e r s o f C o m m e r c e f o r a d d i t i o n a l e m p l o y e r c o n t a c t s a n d w o r k t h r o u g h S A N B A G s t a f f t o c u l t i v a t e t h e r e l a t i o n s h i p with the area employees and merchants. Although the SANBAG Option Rideshare Program currently has marketing material, the packet will need to be augmented to incorporate specifics on this particular program. A separate brochure and accompanying forms for employer and employee participation will need to be developed. Staff will rely on a combination of mailings, follow-up telephone calls and one on one meetings with employers to establish an employers participation in the program. One direct mail employee marketing promotion will be implemented through participating employers to support the implementation of rideshare registration, heighten awareness of the incentive programs and reduce additional vehicle trips. In addition, the program will utilize the SANBAG Commuter Assistance Program Rideshare Connection Fax Network service to provide ongoing communication and marketing with participating employers. 9. Existing Efforts/Services The program will work in direct coordination with the existing Option Rideshare Program. The qualifications criteria of the Option Rideshare Program will be expanded to not only include residents of San Bernardino County, but to include residents who commute from Los Angeles and Orange Counties to employment sites within the targeted area. Riverside residents currently qualify for incentives under RCTC's Advantage Rideshare Program and would continue to be available with this program. The offering of incentives to all employers regardless of home county origin will further entice an employer to become a client of the program. The utilization of SCAG Rideshare's on-line matching computer system further compliments and utilizes resources which are currently available. 10. Budget/Timeline The proposed budget for the program is $171,140. The following provides a breakdown of the budget by line item: Line Item Labor Proposed Line Item Budget Description $107,110 Includes 276 Program Manager hours, 150 Program Administrator hours, 1,445 Commuter Assistance Representative hours and 400 Administrative Assistant hours. 4 • • • Line Item Proposed Line Item Budget Description Expenses $ 2,500 Marketing Materials $ 20,000 Office Equipment $ 5,000 Includes mileage and incidental reimbursable expenses. Includes one employer/employee promotion and program brochure. Includes one Pentium computer, printer, modem and telephone. Office Supplies $ 500 Miscellaneous office supplies. Photocopies $ 500 Postage $ 2,000 Includes postage for marketing material, two direct mail promotions and on -going payments for incentives. Certificates/Vouchers/ $ 30,000 Includes $25,000 for the $2.00/day Subsidies incentive program and $5,000 for two promotional grand prizes and on -going drawings/prizes for Commuter Club. Telephone $ 1,800 Includes charges for modem, business line and fees incurred for broadcast fax service. Mailing Services Computer Support/ Maintenance $ 1,000 $ 1,000 TOTAL $ 171,410 • Use of mailing house for direct mail purposes. Includes $195.00 start up fee for SCAG Rideshare on-line matching service, $95.00 for SCAG report writer training, $150.00 for two SCAG special reports and $560.00 for computer programming/ maintenance. The timeline for this program is based on the assumption that all appropriate contracts will be signed and funds will be available for program kick-off by March 15, 1997. Since program funds were transferred to the RTAC on January 15, 1997 and the program will end January 15, 1998, the earliest program implementation will start is in month three of the twelve month program. Activity Program funds transferred from SCAQMD to RTAC. Proposal written. Appropriate contracts for program executed. Work with SANBAG to secure partnerships with area employers and merchants. Employer worksite target market identified. Purchase computer equipment and install on-line system with SCAG Rideshare. Timeline Month 1-2 Month 3 Month 3 Month 4 Attend SCAG on-line computer training. Month 4 Develop program brochure and administrative forms for employer/employee participation. Develop first employer/employee direct mail promotional campaign for implementation by end of Month 5. Begin marketing outreach to employers. Develop second employer/employee direct mail promotional campaign for implementation by beginning of month nine. Secure merchant participation in Commuter Club discounts and promotions. Process incentive payments and mail to employers Prepare and submit five bi-monthly reports on program progress. Months 3-4 Months 4-5 Months 4-5 Months 6-7 Months 5-7 Months 7-12 On -going Prepare final report Month 13-14 6 " " 1 1 . T r i p s R e d u c e d T h e c o m b i n e d c o m m u t e r i n c e n t i v e a n d C o m m u t e r C l u b p r o g r a m e l e m e n t s a r e p r o j e c t e d t o a t t r a c t 7 7 0 p a r t i c i p a n t s , e l i m i n a t e 4 9 3 v e h i c l e s , r e d u c e 6 9 , 3 7 2 o n e - w a y v e h i c l e t r i p s a n d r e d u c e 1 , 8 4 5 , 2 9 5 v e h i c l e m i l e s t r a v e l e d i n a t h r e e m o n t h p e r i o d . O n a v e r a g e , p a r t i c i p a n t s w i l l c o m m u t e 1 6 . 4 d a y s p e r m o n t h , t r a v e l i n g a n a v e r a g e o f 2 6 . 6 o n e - w a y m i l e s . 1 2 . P r o g r a m T r a c k i n g / Q u a n t i f i c a t i o n T h e p r o g r a m w i l l b e a b l e t o t r a c k w h i c h e m p l o y e r s p a r t i c i p a t e d i n t h e p r o g r a m b y a s i g n e d S t a t e m e n t o f P a r t i c i p a t i o n ( S O P ) b e t w e e n t h e e m p l o y e r a n d S A N B A G . A s a r e q u i r e m e n t o f t h e S O P , e m p l o y e r s w i l l v e r i f y t h e i n c e n t i v e c l a i m f o r m c o m p l e t e d b y t h e i r r e s p e c t i v e p a r t i c i p a t i n g e m p l o y e e s . B o t h t h e e m p l o y e r a n d e m p l o y e e p r o v i d e s i g n a t u r e s o n t h e i n c e n t i v e c l a i m f o r m b e f o r e i n c e n t i v e p a y m e n t s a r e r e l e a s e d b a c k t o t h e e m p l o y e r f o r d i s t r i b u t i o n t o t h e i r p a r t i c i p a t i n g e m p l o y e e s . T h e f o r m u l a f o r t r a c k i n g a n d q u a n t i f y i n g v e h i c l e t r i p s r e d u c e d , m i l e s s a v e d a n d p o u n d s o f p o l l u t a n t s r e d u c e d i s b a s e d o n t h e a c t u a l c o m m u t e i n f o r m a t i o n p r o v i d e d a n d v e r i f i e d b y b o t h t h e e m p l o y e e a n d e m p l o y e r . 2/19/97 SB 836 Implementation Proposal State Route 60 Corridor Campaign 1. Program Description Riverside County Transportation Commission (RCTC) and San Bernardino Associated Governments (SANBAG) propose the implementation of a commute reduction program to Riverside and San Bernardino County commuters to utilize the new High Occupancy Vehicle (HOV) lane on SR-60. The new HOV lane runs approximately 10 miles from the SR-60/I-15 interchange west to the Los Angeles County line. The program will utilize and be modeled after the existing RCTC Advantage Rideshare and SANBAG Option Rideshare Commuter Incentive Programs. Both programs provide up to $2.00 per day in local merchant gift certificates for everyday a new ridesharer uses an alternative mode of transportation to work. 2• Corridor/Geographic Region As stated above, the SR-60 HOV lane is approximately 10 miles long from the I-15 west to the Los Angeles County line. In order to market the program to commuters, we will work with employers located in Los Angeles and Orange Counties, who have employees with the potential to use the HOV facility. While we will not limit program participation to employers with less than 100 employees, our marketing efforts will focus on employers with 100-249 employees. 3• Origin/Destinations The facility is expected to attract the use of long distance commuters who commute from Riverside and San Bernardino Counties west to Los Angeles and Orange Counties employment sites. 4• Rideshare Modes All modes of ridesharing will be targeted for this project including carpool, vanpool, buspool, use of public bus or commuter rail, telecommuting, walking or bicycling. 1 • 5. Infrastructure While the current SR-60 HOV lane ends at the Los Angeles County line, another seven miles will be added and is under construction from the Los Angeles County line traveling westbound. This segment is scheduled to be completed by the end of 1997, however is anticipated to create congestion as HOV lane users merge to free flow lanes. Additional HOV lanes are being built on Highway 71 through Chino and Chino Hills north of Corona. Completion between SR-60 and the Riverside County line is expected in spring 1998. The corridor is serviced by the Metrolink Riverside line which originates in downtown Riverside and travels west to Pedley, East Ontario, Industry and Los Angeles Union Station with connections to Glendale and Burbank. There is no public transit bus available from Riverside/San Bernardino Counties that utilizes the SR-60 corridor into Los Angeles or Orange Counties. 6. Incentive Program Description The program will incorporate the marketing and implementation of both RCTC's Advantage Rideshare and SANBAG's Option Rideshare Commuter Incentive Programs. Both programs provide up to $2.00 per day for three consecutive months in local merchant gift certificates for everyday a new ridesharer uses an alternative mode of transportation to work. To enroll in RCTC's Advantage Rideshare Program you must be a resident of western Riverside County. To enroll in SANBAG's Option Rideshare program you must be a resident of San Bernardino County. From July 1991 to June 1996 RCTC's Advantage Rideshare Program has motivated 8,971 drive alone commuters to begin ridesharing. This represents 621,575 one way vehicle trips reduced over the three months of participation. From November 1993 to June 1996 SANBAG's Option Rideshare Program has motivated 4,595 drive alone commuters to begin ridesharing. This represents 288,386 one way vehicle trips reduced over the three months of participation. The program will work in direct coordination with the existing Advantage and Option Rideshare Programs. The qualifications criteria for participating in the program will be expanded to include Los Angeles and Orange County residents. In order for an employer to be eligible to market this program to all of their employees, they must have employees who reside in either Riverside or San Bernardino County and have the potential of traveling west through the SR-60 HOV lane. 2 7. Program Implementation SANBAG intends to contract with RCTC to implement the program through its' existing partnership. RCTC and SANBAG have worked together for the past three years on the implementation of Option Rideshare, Advantage Rideshare, Inland Empire Commuter Services and Club Ride to employers in San Bernardino, Riverside, Los Angeles and Orange Counties. Collectively recognized as the RCTC/SANBAG Commuter Assistance Programs, RCTC has in turn contracted with a local, private transportation demand management consulting firm for day to day program implementation. RCTC and SANBAG retain collaborative yet independent program oversight responsibilities. 8. Medium Program staff will concentrate their marketing efforts on working directly with the employer to communicate with the primary market; the commuting employee. RCTC/SANBAG Commuter Assistance Program staff currently have an established working relationship with many of the employers in the target area. Staff will work with the respective Chambers of Commerce for additional employer contacts and with SCAG Rideshare to promote the survey/matching service. Implementation of SCAG's survey/matching service will assist in the identification of which employers qualify as well as assist in target marketing to employees. Staff will rely on a combination of mailings, follow-up telephone calls and one on one meetings with employers to establish an employers participation in the program. One direct mail employee marketing promotion will be implemented through participating employers to support the implementation of rideshare registration and heighten awareness of the incentive programs and reduce additional vehicle trips. In addition, the program will utilize the RCTC/SANBAG Commuter Assistance Program Rideshare Connection Fax Network service to provide ongoing communication and marketing with participating employers. 9. Existing Efforts/Services The program will work in direct coordination with the existing Advantage and Option Rideshare Programs. The qualifications criteria for Advantage and Option Rideshare will be expanded to not only include residents of Riverside and San Bernardino Counties, but to include residents who commute from Los Angeles and Orange Counties to employment sites within the targeted area. The offering of incentives to all employers regardless of home county origin will further entice an employer to become a client of the program. 3 • • • " " " 1 0 . B u d g e t / T i m e l i n e T h e p r o p o s e d b u d g e t f o r t h e p r o g r a m i s $ 1 2 4 , 1 6 0 . T h e f o l l o w i n g p r o v i d e s a b r e a k d o w n o f t h e b u d g e t b y l i n e i t e m : P r o p o s e d L i n e I t e m L i n e I t e m B u d g e t D e s c r i p t i o n L a b o r $ 7 3 , 6 6 0 I n c l u d e s 2 5 0 P r o g r a m M a n a g e r h o u r s , 1 2 0 P r o g r a m A d m i n i s t r a t o r h o u r s , 8 1 3 C o m m u t e r A s s i s t a n c e R e p r e s e n t a t i v e h o u r s a n d 4 0 0 A d m i n i s t r a t i v e A s s i s t a n t h o u r s . E x p e n s e s M a r k e t i n g M a t e r i a l s O f f i c e S u p p l i e s $ 3 , 0 0 0 $ 2 0 , 0 0 0 $ 5 0 0 P h o t o c o p i e s $ 5 0 0 I n c l u d e s m i l e a g e a n d i n c i d e n t a l r e i m b u r s a b l e e x p e n s e s . I n c l u d e s o n e e m p l o y e r / e m p l o y e e p r o m o t i o n a n d p r o g r a m b r o c h u r e . M i s c e l l a n e o u s o f f i c e s u p p l i e s . P o s t a g e $ 2 , 0 0 0 I n c l u d e s p o s t a g e f o r m a r k e t i n g m a t e r i a l , t w o d i r e c t m a i l p r o m o t i o n s a n d o n - g o i n g p a y m e n t s f o r i n c e n t i v e s . C e r t i f i c a t e s / V o u c h e r s / $ 2 2 , 5 0 0 I n c l u d e s $ 2 0 , 0 0 0 f o r t h e $ 2 . 0 0 / d a y S u b s i d i e s i n c e n t i v e p r o g r a m a n d $ 2 , 5 0 0 f o r t h e g r a n d p r i z e s f o r s u r v e y d r a w i n g s . M a i l i n g S e r v i c e s $ 1 , 0 0 0 U s e o f m a i l i n g h o u s e f o r d i r e c t m a i l p u r p o s e s . C o m p u t e r S u p p o r t / $ 1 , 0 0 0 I n c l u d e s a n y c h a r g e a s s o c i a t e d w i t h M a i n t e n a n c e s p e c i a l i z e d c o m p u t e r p r o g r a m m i n g . T O T A L $ 1 2 4 , 1 6 0 T h e t i m e l i n e f o r t h i s p r o g r a m i s b a s e d o n t h e a s s u m p t i o n t h a t a l l a p p r o p r i a t e c o n t r a c t s w i l l b e s i g n e d a n d f u n d s w i l l b e a v a i l a b l e f o r p r o g r a m k i c k - o f f b y M a r c h 1 5 , 1 9 9 7 . S i n c e p r o g r a m 4 funds were transferred to the RTAC on January 15, 1997 and the program will end January 15, 1998, the earliest program implementation will start is in month three of the twelve month ip program. Activity Timeline Program funds transferred from SCAQMD to RTAC. Proposal written. Appropriate contracts for program executed. Month 1-2 Work with SCAG Rideshare to identify employers Month 3 already registered. Employer worksite target market identified. Month 3 Develop program brochure and administrative forms for employer/employee participation. Develop first employer/employee direct mail promotional campaign for implementation by end of Month 5. Begin marketing outreach to employers. Develop second employer/employee direct mail promotional campaign for implementation by beginning of month nine. Process incentive payments and mail to employers. Prepare and submit five bi-monthly reports on program progress. Prepare final report. 11. Trips Reduced Months 3-4 Months 4-5 Months 4-5 Months 6-7 Months 7-12 On -going Month 13-14 The program elements are projected to attract 270 participants, eliminate 175 vehicles, reduce 17,640 one-way vehicle trips and reduce 679,140 vehicle miles traveled in a three month period. On average, participants will commute 16.8 days per month, traveling an average of 38.5 one-way miles. 12. Program Tracking/Quantification The program will be able to track which employers participated in the program by a signed 5 • " S t a t e m e n t o f P a r t i c i p a t i o n ( S O P ) b e t w e e n t h e e m p l o y e r a n d R C T C / S A N B A G . A s a r e q u i r e m e n t o f t h e S O P , e m p l o y e r s w i l l v e r i f y t h e i n c e n t i v e c l a i m f o r m c o m p l e t e d b y t h e i r r e s p e c t i v e p a r t i c i p a t i n g e m p l o y e e s . B o t h t h e e m p l o y e r a n d e m p l o y e e p r o v i d e s i g n a t u r e s o n t h e i n c e n t i v e c l a i m f o r m b e f o r e i n c e n t i v e p a y m e n t s a r e r e l e a s e d b a c k t o t h e e m p l o y e r f o r d i s t r i b u t i o n t o t h e i r p a r t i c i p a t i n g e m p l o y e e s : T h e f o r m u l a f o r t r a c k i n g a n d q u a n t i f y i n g v e h i c l e t r i p s r e d u c e d , m i l e s s a v e d a n d p o u n d s o f p o l l u t a n t s r e d u c e d i s b a s e d o n t h e a c t u a l c o m m u t e i n f o r m a t i o n p r o v i d e d a n d v e r i f i e d b y b o t h t h e e m p l o y e e a n d e m p l o y e r . 6 2/19/97 SB 836 Implementation Proposal Extended Employer Services Outreach Program 1. Program Description Riverside County Transportation Commission (RCTC) and San Bernardino Associated Governments (SANBAG) propose the implementation of a commute reduction program to motivate Riverside and San Bernardino County commuters to begin ridesharing. Since the South Coast Air Quality Air Management District's implementation of Rule 2202 in December 1995 and the passage of SB 836, it has and will become more difficult to encourage employers to survey their employees to obtain vital commuting information. Information such as a commuters home address, work address, travel distance/time, mode of transportation, etc. As the information diminishes, it becomes increasingly more difficult to research, plan and implement programs which rely on this information to market trip reduction strategies which improve congestion and air quality. The proposed program will provide staff time to market and assist with an employers implementation of an employee transportation survey to employers with less than 250 employees. Once this information is obtained, RCTC/SANBAG Commuter Assistance Program staff will rely on this data to target market the existing Advantage Rideshare, Option Rideshare and Club Ride Programs. RCTC's Advantage Rideshare Program and SANBAG Option Rideshare Program provide up to S2.00 per day in local merchant gift certificates for everyday a new ridesharer uses an alternative mode of transportation to work from western Riverside County or San Bernardino County. Club Ride, The Rideshare Club of Riverside County is a recognition program which rewards western Riverside County residents who have been ridesharing a minimum of one day a week for six months. Club Ride provides a one year membership card which is recognized at 150 local merchants for discounts on products and services. 2. Corridor/Geographic Region The program targets employers with less than 250 employees in western Riverside County and San Bernardino County. The market is further defined by employers who have not utilized SCAG Rideshare's transportation survey or who intend to terminate their employee commute data from the database as a result of Rule 2202 or SB 836. 1 • " 3 . O r i g i n / D e s t i n a t i o n s T h e d e s t i n a t i o n s o f t h e e m p l o y e e s t a r g e t e d f o r t h e s u r v e y p o r t i o n o f t h i s p r o g r a m a r e e m p l o y e r s w i t h l e s s t h a n 2 5 0 e m p l o y e e s l o c a t e d i n w e s t e r n R i v e r s i d e C o u n t y a n d S a n B e r n a r d i n o C o u n t y . T h e h o m e c o u n t y o r i g i n ' o f t h e e m p l o y e e s f o r t h e s u r v e y p o r t i o n o f t h i s p r o g r a m m a y b e f r o m a n y c o u n t y . 4 . R i d e s h a r e M o d e s T h e e m p l o y e e s t a r g e t e d t o r e c e i v e t h e s e i n c e n t i v e s m u s t b e r e s i d e n t s o f w e s t e r n R i v e r s i d e C o u n t y o r a n y p o r t i o n o f S a n B e r n a r d i n o C o u n t y , w i t h t h e d e s t i n a t i o n t o a n e m p l o y e r w i t h l e s s t h a n 2 5 0 e m p l o y e e s l o c a t e d i n w e s t e r n R i v e r s i d e C o u n t y o r w e s t e r n S a n B e r n a r d i n o C o u n t y . T h e e m p l o y e e s t a r g e t e d t o r e c e i v e C l u b R i d e b e n e f i t s m u s t b e r e s i d e n t s o f w e s t e r n R i v e r s i d e C o u n t y w i t h t h e d e s t i n a t i o n t o a n e m p l o y e r w i t h l e s s t h a n 2 5 0 e m p l o y e e s l o c a t e d i n w e s t e r n R i v e r s i d e C o u n t y o r S a n B e r n a r d i n o C o u n t y . 5 . I n f r a s t r u c t u r e T h e r e a r e s e v e r a l m a j o r c o m m u t e c o r r i d o r s i n t h e t w o c o u n t i e s . I t i s b i s e c t e d o n a n o r t h / s o u t h a x i s b y I - 1 5 a n d I - 2 1 5 , a n d o n a n e a s t / w e s t a x i s b y I - 1 0 , S R - 6 0 a n d H i g h w a y 9 1 . 6 . I n c e n t i v e P r o g r a m D e s c r i p t i o n T h e p r o g r a m w i l l i n c o r p o r a t e t h e m a r k e t i n g a n d i m p l e m e n t a t i o n o f b o t h R C T C ' s A d v a n t a g e R i d e s h a r e a n d S A N B A G ' s O p t i o n R i d e s h a r e C o m m u t e r I n c e n t i v e P r o g r a m s . B o t h p r o g r a m s p r o v i d e u p t o $ 2 . 0 0 p e r d a y f o r t h r e e c o n s e c u t i v e m o n t h s i n l o c a l m e r c h a n t g i f t c e r t i f i c a t e s f o r e v e r y d a y a n e w r i d e s h a r e r u s e s a n a l t e r n a t i v e . T o e n r o l l i n R C T C ' s A d v a n t a g e R i d e s h a r e P r o g r a m y o u m u s t b e a r e s i d e n t o f w e s t e r n R i v e r s i d e C o u n t y . T o e n r o l l i n S A N B A G ' s O p t i o n R i d e s h a r e p r o g r a m y o u m u s t b e a r e s i d e n t o f S a n B e r n a r d i n o C o u n t y . F r o m J u l y 1 9 9 1 t o J u n e 1 9 9 6 R C T C ' s A d v a n t a g e R i d e s h a r e P r o g r a m h a s m o t i v a t e d 8 , 9 7 1 d r i v e a l o n e c o m m u t e r s t o b e g i n r i d e s h a r i n g . T h i s r e p r e s e n t s 6 2 1 , 5 7 5 o n e w a y v e h i c l e t r i p s r e d u c e d o v e r t h e t h r e e m o n t h s o f p a r t i c i p a t i o n . F r o m N o v e m b e r 1 9 9 3 t o J u n e 1 9 9 6 S A N B A G ' s O p t i o n R i d e s h a r e P r o g r a m h a s m o t i v a t e d 4 , 5 9 5 d r i v e a l o n e c o m m u t e r s t o b e g i n r i d e s h a r i n g . T h i s r e p r e s e n t s 2 8 8 , 3 8 6 o n e w a y v e h i c l e t r i p s r e d u c e d o v e r t h e t h r e e m o n t h s o f p a r t i c i p a t i o n . T h e p r o g r a m w i l l a l s o i n c o r p o r a t e t h e m a r k e t i n g a n d i m p l e m e n t a t i o n o f R C T C ' s C l u b R i d e P r o g r a m w h i c h p r o v i d e s f r e e m e m b e r s h i p f o r w e s t e r n R i v e r s i d e C o u n t y r e s i d e n t s w h o h a v e b e e n r i d e s h a r i n g f o r a m i n i m u m o f o n e d a y p e r w e e k f o r s i x m o n t h s . C l u b R i d e p r o v i d e s a 2 membership card recognized at 150 local merchants for discounts on products and services and an ongoing Club Ride newsletter. Club Ride began in July 1992 and has a membership of 2,250. 7. Program Implementation SANBAG intends to contract with RCTC to implement the program through its' existing partnership. SANBAG and RCTC have worked together for the past three years on the implementation of Option Rideshare, Advantage Rideshare, Inland Empire Commuter Services and Club Ride to employers in San Bernardino, Riverside, Los Angeles and Orange Counties. Collectively recognized as the SANBAG/RCTC Commuter Assistance Programs, RCTC has in turn contracted with a local, private transportation demand management consulting firm for day to day program implementation. SANBAG and RCTC retain collaborative yet independent program oversight responsibilities. 8. Medium Program staff will focus their marketing efforts on employers who are not currently registered in the SCAG Rideshare database, have decided to terminate their employee commute data from the database or who have minimal to no Advantage/Option Rideshare participants or Club Ride members. Staff will rely on a combination of mailings, follow-up telephone calls and one on one meetings with employers to establish participation in the program. In addition staff will work with area Chamber of Commerce for additional employer contacts. The program will conduct several promotional campaigns targeted to encourage employee's to complete and turn in survey forms, heighten awareness of the incentive programs and reduce vehicle trips. 9. Existing Efforts/Services The program will work in direct coordination with the services already provided by the RCTC/SANBAG Commuter Assistance Program which include Advantage Rideshare, Option Rideshare, Club Ride and Inland Empire Commuter Services. The program will also utilize SCAG Rideshare's existing transportation survey services with possible enhancements to the survey instrument. 3 " " " 1 0 . B u d g e t / T i m e l i n e T h e p r o p o s e d b u d g e t f o r t h e p r o g r a m i s $ 1 0 2 , 5 4 0 . T h e f o l l o w i n g p r o v i d e s a b r e a k d o w n o f t h e b u d g e t b y l i n e i t e m : L i n e I t e m L a b o r P r o p o s e d L i n e I t e m B u d g e t D e s c r i p t i o n $ 6 6 , 5 4 0 I n c l u d e s 2 2 6 P r o g r a m M a n a g e r h o u r s , 8 0 P r o g r a m A d m i n i s t r a t o r h o u r s , 8 0 0 C o m m u t e r A s s i s t a n c e R e p r e s e n t a t i v e h o u r s a n d 3 0 0 A d m i n i s t r a t i v e A s s i s t a n t h o u r s . E x p e n s e s $ 1 , 5 0 0 M a r k e t i n g M a t e r i a l s $ 1 0 , 0 0 0 O f f i c e S u p p l i e s $ 5 0 0 I n c l u d e s m i l e a g e a n d i n c i d e n t a l r e i m b u r s a b l e e x p e n s e s . I n c l u d e s p r o g r a m b r o c h u r e a n d s u r v e y i n s t r u m e n t r e - d e s i g n . M i s c e l l a n e o u s o f f i c e s u p p l i e s . P h o t o c o p i e s $ 1 , 0 0 0 I n c l u d e s g e n e r a l p h o t o c o p i e s a n d p h o t o c o p i e s o f s u r v e y s f o r e m p l o y e r s . P o s t a g e $ 1 , 0 0 0 I n c l u d e s p o s t a g e f o r m a i l i n g m a r k e t i n g m a t e r i a l a n d g e n e r a l c o r r e s p o n d e n c e . C e r t i f i c a t e s / V o u c h e r s / $ 2 2 , 0 0 0 I n c l u d e s $ 2 0 , 0 0 0 f o r t h e $ 2 . 0 0 / d a y S u b s i d i e s i n c e n t i v e p r o g r a m a n d $ 2 , 0 0 0 f o r t h r e e p r i z e s f o r r e g i s t r a t i o n d r i v e p r o m o t i o n s . T O T A L $ 1 0 2 , 5 4 0 4 The timeline for this program is based on the assumption that all appropriate contracts will be signed and funds will be available for program kick-off by March 15, 1997. Since program Ai funds were transferred to the RTAC on January 15, 1997 and the program will end January Nilir 15, 1998, the earliest program implementation will start is in month three of the twelve month program. Activity Timeline Program funds transferred from SCAQMD to RTAC. Proposal written. Appropriate contracts for program executed. Month 1-2 Employer worksite target market identified. Month 3 Revise SCAG Rideshare survey form. Month 4 Develop program brochure and administrative forms for Months 3-4 employer/employee participation. Develop employer/employee registration promotions. Months 4-5 Begin marketing outreach to employers. Months 4-5 Process employer/employee transportation survey forms Months 6-12 in coordination with SCAG Rideshare. Review transportation survey results with employee and target market incentive programs. Prepare and submit five bi-monthly reports on program progress. Prepare final report 11. Trips Reduced Months 6-12 On -going Month 13-14 The program elements are projected to attract 196 participants, eliminate 125 vehicles, reduce 12,300 one-way vehicle trips and reduce 327,180 vehicle miles traveled in a three month period. On average, participants will commute 16.4 days per month, traveling an average of 26.6 one-way miles. 12. Program Tracking/Quantification 5 • " T h e p r o g r a m w i l l b e a b l e t o t r a c k w h i c h e m p l o y e r s p a r t i c i p a t e d i n t h e p r o g r a m b y a s i g n e d S t a t e m e n t o f P a r t i c i p a t i o n ( S O P ) b e t w e e n t h e e m p l o y e r a n d R C T C / S A N B A G . A s a r e q u i r e m e n t o f t h e S O P , e m p l o y e r s w i l l v e r i f y t h e i n c e n t i v e c l a i m f o r m c o m p l e t e d b y t h e i r r e s p e c t i v e p a r t i c i p a t i n g e m p l o y e e s . B o t h t h e e m p l o y e r a n d e m p l o y e e p r o v i d e s i g n a t u r e s o n t h e i n c e n t i v e c l a i m f o r m b e f o r e i n c e n t i v e p a y m e n t s a r e r e l e a s e d b a c k t o t h e e m p l o y e r f o r d i s t r i b u t i o n t o t h e i r p a r t i c i p a t i n g e m p l o y e e s . T h e f o r m u l a f o r t r a c k i n g a n d q u a n t i f y i n g v e h i c l e t r i p s r e d u c e d , m i l e s s a v e d a n d p o u n d s o f p o l l u t a n t s r e d u c e d i s b a s e d o n t h e a c t u a l c o m m u t e i n f o r m a t i o n p r o v i d e d a n d v e r i f i e d b y b o t h t h e e m p l o y e e a n d e m p l o y e r . 6 " " P r o g r a m N u m b e r : O R I : f g a i $ 4 1 4 ��: ' r ^ : X . 1 S u m m a r y o f 1 9 9 7 S B 8 3 6 P r o g r a m s A t t a c h m e n t 8 G f r A n y C o u n t y L o s A n g e l e s C o u n t y A l l 1 , 8 3 8 1 , 2 2 5 1 6 . 4 3 . 0 1 5 . 0 1 2 0 , 5 7 3 1 , 8 0 8 , 5 9 2 4 2 , 3 5 5 $ 4 3 7 , 9 8 1 $ 3 . 6 3 $ 0 . 2 4 $ 1 0 . 3 4 2 A n y C o u n t y L o s A n g e l e s C o u n t y A l l 5 9 8 3 9 9 1 6 . 4 3 . 0 1 5 . 0 3 9 , 2 2 9 5 8 8 , 4 3 2 1 3 , 7 8 0 $ 1 9 1 , 1 5 9 $ 4 . 8 7 $ 0 . 3 2 $ 1 3 . 8 7 3 A n y C o u n t y L o s A n g e l e s C o u n t y A l l 7 3 6 4 9 1 1 6 . 4 3 . 0 1 5 . 0 4 8 , 2 8 2 7 2 4 , 2 2 4 1 6 , 9 6 0 $ 2 3 5 , 0 2 0 $ 4 . 8 7 $ 0 . 3 2 $ 1 3 . 8 6 4 A n y C o u n t y O r a n g e C o u n t y M e t r o l i n k / R F 5 0 0 5 0 0 1 8 . 3 4 . 0 3 5 . 0 7 3 , 1 2 0 2 , 5 5 9 , 2 0 0 4 6 , 1 2 6 $ 2 3 7 , 7 3 0 $ 3 . 2 5 $ 0 . 0 9 $ 5 . 1 5 5 ��r a o r ��r i > i ��� A n y C o u n t y S a n B e r n a r d i n o C o u n t y A l l 7 7 0 4 9 3 1 6 . 4 4 . 0 2 6 . 6 6 9 , 3 7 2 1 , 8 4 5 , 2 9 5 3 5 , 6 1 6 $ 1 7 1 , 4 1 0 $ 2 . 4 7 $ 0 . 0 9 $ 4 . 8 1 6 A n y C o u n t y L A & O r a n g e C o u n t i e s A l l 2 7 0 1 7 5 1 6 . 8 3 . 0 3 8 . 5 1 7 , 6 4 0 6 7 9 , 1 4 0 1 1 , 9 9 1 $ 1 2 4 , 1 6 0 $ 7 . 0 4 $ 0 . 1 8 $ 1 0 . 3 5 P l e a s e N o t e ; T h e I - 1 0 p r o g r a m ' s I n c e n t i v e d u r a t i o n I s 3 m o n t h s f o r d i r e c t I n c e n t i v e s a n d 5 m o n t h s f o r c o m m u t e r c l u b , a v e r a g i n g a t 4 m o n t h s o f p r o g r a m i m p l e m e n t a t i o n . S o u r c e f o r c a l c u l a t i n g e m i s s i o n s b e n e f i t s : S t a n d a r d i z e d C o s t E f f e c t i v e n e s s R e p o r t i n g f o r A i r Q u a l i t y P r o j e c t s J a n u a r y 1 9 9 6 , C A R S C a l c u l a t e d b y t a l d n g : A u t o T r i p E n d F a c t o r ( R O G 5 . 4 6 + N O x 2 . 3 1 + C O 5 6 . 4 7 ) o f 6 4 . 2 4 t i m e s t h e n u m b e r o f t r i p s r e d u c e d P L U S t h e A u t o V M T F a c t o r ( R O G . 5 7 + N O x . 6 9 + C O 4 . 5 6 + P M . 5 2 ) o f 6 . 3 4 t i m e s t h e n u m b e r o f V M T r e d u c e d . M K I T R I P N O L A S 7 t ��l R i v e r s i d e & / o r S B C o u n t i e s S B & R i v e r s i d e C o u n t i e s A l l 1 9 6 1 2 5 1 6 . 4 3 . 0 2 6 . 6 1 2 , 3 0 0 3 2 7 , 1 8 0 6 , 3 1 5 $ 1 0 2 , 5 4 0 $ 8 . 3 4 $ 0 . 3 1 $ 1 6 . 2 4 7 4 , 9 0 8 3 , 4 0 8 1 6 . 7 A v e r a g e 3 . 3 A v e r a g e 2 4 . 5 3 8 0 , 5 1 5 8 , 5 3 2 , 0 6 3 1 7 3 , 1 4 3 $ 1 , 5 0 0 , 0 0 0 C a l c u l a t i o n $ 3 . 9 4 C a l c u l a t i o n $ 0 . 1 8 C a l c u l a t i o n $ 8 . 6 6 6 5 9 P M 2 J 2 0 1 9 7 " " A G E N D A I T E M # 8 C RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON DATE: March 5, 1997 TO: Budget and Finance Committee FROM: Cathy Bechtel, Program Manager THROUGH: Jack Reagan, Executive Director SUBJECT: Meditrans Services --Request for Measure Specialized Transit Capital Matching Funds A Western County Meditrans Services provides intercity transportation service for seniors and persons with disabilities from the South County to Riverside and Loma Linda, as well as service between Hemet/San Jacinto and the South County. They were recently notified by Caltrans that they have been approved for funding under the FTA Section 5310 program (formally known as Section 16) for two replacement vehicles and one mobile radio unit. The Section 5310 program provides 80% of the cost of the capital project ($102,500). Meditrans Services is requesting that the required 20% match ($20, 500) be funded from Measure A Specialized Transit funds available in the western Riverside County. This request is in compliance with the RCTC adopted policies for the Measure A Specialized Transit Program and staff recommends approval of this request. Financial Assessment Project Cost $20,500 Source of Funds Measure A Western County Specialized Transit n...:..nn.�:: L•:•:•}:•:{:{{•}:•}}:•:, •: n.: ..4... .... {�� ..} r . k.4•. .....: x:• :. •..,.., •: •}'•}}. }:r ...:.... r.. :::}.}:: },.}•:::::. �::::::::::. �:. 4..... y... ..:x.•:.............wn}r.pf:i:•i'rY:v'ii'rri:}}}::? r .. x.\w:; .. }F v:n{:{:.}:•}:ti•;.}: v...• 44}}4:•:•}:•}:. .............. n... .. .. Included in Fiscal Year Budget Y Year Included in Program Budget Y Year Programmed 97 Approved Allocation Y Year of Allocation 97 Budget Adjustment Required N Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission approve allocation of $20,500 in Measure A Specialized Transit Funds available in the Western Riverside County to Meditrans Services to be used as the required 20% federal match for the purchase of two replacement vehicles and one mobile radio unit. " A G E N D A I T E M # 8 D " R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N D A T E : M a r c h 5 , 1 9 9 7 T O : B u d g e t a n d F i n a n c e C o m m i t t e e F R O M : M a r i l y n W i l l i a m s , P r o g r a m M a n a g e r T H R O U G H : J a c k R e a g a n , E x e c u t i v e D i r e c t o r S U B J E C T : R e u s e o f C l o s e d T e l e c o m m u t i n g W o r k C e n t e r V i d e o C o n f e r e n c i n g E q u i p m e n t U p o n c l o s u r e o f t h e T e l e c o m m u t i n g W o r k C e n t e r o f R i v e r s i d e C o u n t y i n J u n e , 1 9 9 5 , s t a f f c a t a l o g u e d a l l f u r n i t u r e a n d e q u i p m e n t a n d s t o r e d s a m e w h i l e d e t e r m i n i n g t h e b e s t r e u s e o f t h e i t e m s w h i c h w e r e a l l d o n a t e d t o t h e W o r k C e n t e r . S o m e o f t h e e q u i p m e n t w a s p l a c e d i n t o s e r v i c e i n t h e C o m m i s s i o n ' s o f f i c e s . T h e m a j o r i t y w a s d e e m e d s u r p l u s b y t h e E x e c u t i v e D i r e c t o r a n d s o l d p u r s u a n t t o C o m m i s s i o n p o l i c y . S e v e r a l p i e c e s o f V i d e o C o n f e r e n c i n g e q u i p m e n t w e r e r e t a i n e d a n d s t a f f h a s b e e n s e e k i n g a n a p p r o p r i a t e p l a c e m e n t o f t h e e q u i p m e n t w i t h i n t h e c o u n t y . A s y o u m a y r e c a l l , w h e n t h e N o r t h r i d g e e a r t h q u a k e s t r u c k i n J a n u a r y , 1 9 9 4 , s e v e r a l c o m p a n i e s c a m e f o r w a r d i n s u p p o r t o f t h e e x i s t i n g t e l e c o m m u t i n g c e n t e r s t h r o u g h o u t t h e L o s A n g e l e s b a s i n w i t h d o n a t i o n s o f e q u i p m e n t a n d s o f t w a r e . T h e W o r k C e n t e r r e c e i v e d t h e f o l l o w i n g d o n a t i o n s : " P i c t u r e T e l C o r p o r a t i o n d o n a t e d a r o o m v i d e o c o n f e r e n c i n g u n i t w i t h a 2 7 " m o n i t o r a n d a k e y p a d c o n t r o l l e d p a n - t i l t z o o m c a m e r a . A p p r o x i m a t e v a l u e , $ 1 9 , 0 0 0 . " P i c t u r e T e l C o r p o r a t i o n a l s o d o n a t e d a d e s k t o p v i d e o c o n f e r e n c i n g u n i t . A p p r o x i m a t e v a l u e , $ 4 , 0 0 0 . " F u t u r e L a b s , I n c . D o n a t e d a p p r o x i m a t e l y 1 5 s e t s o f T A L K S h o w s o f t w a r e . T h e s o f t w a r e a l l o w s m u l t i p l e u s e r s a t d i f f e r e n t l o c a t i o n s t o e x c h a n g e , e d i t a n d r e v i e w m a t e r i a l s s i m u l t a n e o u s l y e l i m i n a t i n g t h e n e e d t o t r a v e l t o m e e t i n g s . A p p r o x i m a t e v a l u e , $ 3 , 0 0 0 . T h e C o m m i s s i o n h a s b e e n c o n t a c t e d b y s t a f f f r o m t h e C o u n t y o f R i v e r s i d e r e g a r d i n g t h e i r e f f o r t s t o e s t a b l i s h v i d e o c o n f e r e n c i n g l i n k s t h r o u g h o u t t h e C o u n t y . V i d e o c o n f e r e n c i n g w i l l p r o v i d e c o n s t i t u e n t s w i t h a " v e h i c l e " t o a t t e n d p u b l i c m e e t i n g s s u c h a s t h e B o a r d o f S u p e r v i s o r s a n d P l a n n i n g C o m m i s s i o n m e e t i n g s w i t h o u t m a k i n g a t r i p t o d o w n t o w n R i v e r s i d e . I n a d d i t i o n , d e p a r t m e n t s c a n c o n d u c t m e e t i n g s a n d t r a i n i n g s e s s i o n s e n a b l i n g s a t e l l i t e o f f i c e s t a f f t o e l i m i n a t e t r i p s . U s e o f v i d e o c o n f e r e n c i n g s y s t e m s f a c i l i t a t e s i n c r e a s e d ' e f f i c i e n c i e s b y e l i m i n a t i n g s t a f f t r a v e l t i m e a n d r e d u c i n g v e h i c l e m a i n t e n a n c e a n d o p e r a t i o n c o s t s . F u r t h e r , i t c o n t r i b u t e s t o i m p r o v e d a i r q u a l i t y t h r o u g h e l i m i n a t i o n o f v e h i c l e t r i p s a n d r e s u l t i n g m o b i l e s o u r c e e m i s s i o n s . The County of Riverside's GSA/Information Services Department recently released a Request for Proposal to obtain bids from qualified vendors to build a video conferencing network and identified various video conferencing equipment needs. County staff reviewed their requirements in a February 19, 1997 letter to the Commission (Attachment A). They also indicated there may be an opportunity for the general public to use the video conferencing equipment when it is not required to support county staff needs. Talks are underway between the County and other associated agencies to ensure compatibility of systems and availability to government and public needs. Since the closure of the Telecommuting WorkCenter, the video conferencing equipment and software have gone unused. The Switch 56 communication lines required to link the video conferencing equipment to other locations were disconnected when the WorkCenter closed and have not been reinstalled to date. The Switch 56 lines cost $199 per month. The County of Riverside is proposing that a partnership be created transferring the equipment and software to the County while allowing the Commission access not only to the equipment but to all video conferencing links that the County purchases and installs in the future. Pursuant to the February 5, 1997 County of Riverside letter from Tony Carstens (Attachment B), the County proposes to place the Commissions video-conferencing equipment at the Riverside and Indio County Administrative Centers. Financial Assessment Project Cost $26,000 reduction in value of fixed assets Source of Funds ......................................................:.............:.................. N/A :.r.:::•; }. :::: n.}:::::..v:.:x:::::; :.: v?:vvwx' •r..} ... w/:. ........ v: }hw:v:ii....:.,,, kv: •.+. .. :..........vv':r. •:.}:4....i.... ...r� % :: •. h•.t• ; r;... ........ ..::....................::...x:<:.v; .ir:::..::^}}/,w:. }}}:... ...........:..........v.:.:. ::. :.... ... T.•:S:. vv .. 4 !• r..... 4.R'4}::: •.v}i f+v::: {::ii'+ :• : ii :::: '}:t }::'r::::}:::::4:i?i { v .rry„ r ... �ti:• .h •:.•v :.}Y .'::i'?•:•:.....:. } : .•i.'•:.:..:i ••: ... :.{.: }::: x; }:: }: ii i}}:�:ii f,.5r'.' }. +�}.. .. ..: r.. f. .. f.n.: •.vr..... 'yam :.v....`.; v.........: v}:::.•..:.4}:::::'}:.•r:'•}:.:•'•}}}:;tt?•}}}}}:•:?::?•:?::•:?t•}:•}:}:+.•}}:}}k ,r%C,::v.•.v.}:•vr,.}v.}}:::•:ti{....,,,K+:::Urv:::,v...................::::.v};............. ....:::: ....:.:::::.•^.v:::.>.:;.;; ....:::::::.. v.v::::: r.......:::::::::.v :.::::::.....:.:::.v::::::: :w:;; ... v::>:;:: ...........•.. v. . :....... ...n...�..:..:: ::::.v; r.: }.:•: :w::;; ... Included in Fiscal Year Budget N/A n.................::::::::::.:v.+..}n•:•:.};•}}}}};?•}};?;•}:•}}}y;:•}>i: �::i}:::'t;:i::::::i::i:<:;y}:::::::i:::�{::v:;?:?yy;::•:::::::::;fjiii Year Included in Program Budget N/A Year Programmed Approved Allocation N/A Year of Allocation Budget Adjustment Required N/A Financial Impact Not Applicable STAFF RECOMMENDATION: That the Commission transfer its donated Telecommuting WorkCenter of Riverside County video-conferencing equipment and software, at no cost, to the County of Riverside with the condition that the Commission be allowed unrestricted use of the equipment, and subequently purchased video conferencing equipment, for an unspecified period of time. ATTACBMENT "A" • • • General Services Agency INFORMATION SERVICES 7195 Alessandro Blvd Riverside, CA 92506 (909) 275-3839 FAX (909) 275-3845 Tanya Love Consultant Staff Riverside County Transportation Commission P.O. Box 51540 Riverside, CA 92517-2540 Dear MS Love, 8orniMu February 19,1997 The County of Riverside GSA/ Information Services Department recently released a Request for Proposal to obtain bids from qualified vendors to build a video conferencing network. The RFP is being requested to satisfy a variety of new requirements from County Departments for this service. The bids are due from the vendors in early March 1997, we expect to have a vendor selected before the end of that month. We have learned your organization owns some video conferencing equipment which is excess to your current requirements and it may be available for release in the near future. Request you consider transferring those assets to our department for immediate use. The following requirements have been identified for video conferencing to date: 1. A room sized video conferencing capability is required between the County Administrative Centers in Riverside and Indio, CA. The equipment will be made available for meetings between the two locations in an effort to reduce the number of trips County employees have to make. This measure gains the County Clean Air Credits from the Air Quality Management District and makes worker more productive. Expected users are the Board of Supervisors, Courts, Public Social Services Department and California Department of Forestry. 2. Desk top video conferencing has been identified as a requirement for the Director, Public Social Services Department for face-to-face communications with the Office Managers at each of their dispersed locations. Their staff has computers which will accept the Intel Desk -Top Video Conferencing components and we expect to receive pricing to support their request through the bid process. 3. In the foreseeable future we expect to install video conferencing capability at all County Administrative Centers. County residents will have the ability to view the Board of Supervisor weekly hearings without the need of driving to Riverside. They will also have the capability to address the Board from these locations. 4. Video conferencing sessions will be possible between County staff and personnel from other county, state, or federal agencies. The expected result will be greater productivity of the staff and significant reduction in travel time. 5. There may be an opportunity for the general public to use the video conferencing equipment when it is not required to support County Staff needs. Talks are underway between the County and other associated agencies to ensure compatibility of systems and availability to government and public needs. If the excess video conferencing equipment which your agency owns could be made available to this department we would begin implementation of portions of the network we are attempting to build now. Your favorable consideration of this request is appreciated. Since/rely, Willie B. Greer, Chief Voice Networks Division • • • " " R i v e r s i d e C o u n t y E x e c u t i v e O f f i c e M a r i l y n W i l l i a m s R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n 3 5 6 0 U n i v e r s i t y A v e n u e , S u i t e 1 0 0 R i v e r s i d e , C A 9 2 5 0 1 S u b j e c t : V i d e o - T e l e c o n f e r e n c i n g E q u i p m e n t D e a r M a r i l y n , A T T A C H M E N T " B " 0 3 3 4 . 9 3 L a r r y P a r r i s h C o u n t y E x e c u t i v e O f f i c e r F e b r u a r y 5 , 1 9 9 7 A s y o u a r e a w a r e , t h e C o u n t y o f R i v e r s i d e i s i n t h e p r o c e s s o f e s t a b l i s h i n g v i d e o - t e l e c o n f e r e n c i n g l i n k s t h r o u g h o u t t h e C o u n t y . V i d e o - t e l e c o n f e r e n c i n g w i l l p r o v i d e c o n s t i t u e n t s w i t h a " v e h i c l e " t o a t t e n d p u b l i c m e e t i n g s s u c h a s t h e B o a r d o f S u p e r v i s o r s a n d P l a n n i n g C o m m i s s i o n M e e t i n g s w i t h o u t m a k i n g t h e t r i p t o d o w n t o w n R i v e r s i d e . I n a d d i t i o n , d e p a r t m e n t s c a n c o n d u c t m e e t i n g s a n d t r a i n i n g s e s s i o n s w i t h s a t e l l i t e o f f i c e s w i t h o u t t h e n e e d o f a c o m m u t e . V i d e o - t e l e c o n f e r e n c i n g w i l l p r o v i d e i n c r e a s e d e f f i c i e n c y b y e l i m i n a t i n g t r a v e l t i m e a n d v e h i c l e u s a g e , a n d , i m p r o v e a i r q u a l i t y t h r o u g h t h e e l i m i n a t i o n o f c o l d - s t a r t s a n d v e h i c l e t r i p s . D u r i n g d i s c u s s i o n s , y o u ' v e i n d i c a t e d t h a t R C T C r e t a i n e d a v i d e o - t e l e c o n f e r e n c i n g d e s k - t o p a n d T V m o n i t o r u n i t f r o m t h e c l o s u r e o f t h e R i v e r s i d e t e l e c o m m u t i n g c e n t e r . Y o u h a v e a l s o i n f o r m e d u s t h a t t h i s e q u i p m e n t i s n o t i n u s e b e c a u s e t h e r e i s n o c u r r e n t " l i n k " f r o m R C T C t o a n o t h e r v i d e o - t e l e c o n f e r e n c i n g s i t e . S i n c e w e c a n e s t a b l i s h a " l i n k " w i t h t h e C o u n t y s y s t e m , a n d y o u h a v e t h e e q u i p m e n t , c a n w e e x p l o r e a p a r t n e r s h i p i n t h e u s e o f t h i s e q u i p m e n t ? W e p r o p o s e t o s e t - u p t h e T V m o n i t o r u n i t a t t h e I n d i o C o u n t y A d m i n i s t r a t i v e C e n t e r ( C A C ) a n d t h e d e s k - t o p u n i t i n t h e R i v e r s i d e C A C . C o u p l e d w i t h a d d i t i o n a l e q u i p m e n t t h a t t h e C o u n t y w i l l p u r c h a s e a n d i n s t a l l , R C T C w i l l h a v e a c c e s s . t o u s e o f t h e e q u i p m e n t t o m a k e v i d e o - t e l e c o n f e r e n c i n g c o n f e r e n c e s c a l l s i n o u r c u r r e n t n e t w o r k . S u b s e q u e n t l y , a d d i t i o n a l l i n k s , o f w h i c h R C T C w i l l h a v e a c c e s s t o , w i l l b e e s t a b l i s h e d t o a l l o w f o r v i d e o - t e l e c o n f e r e n c i n g t o o t h e r a r e a s i n t h e C o u n t y . Y o u i n d i c a t e d b e f o r e t h a t R C T C i s w i l l i n g t o p a r t n e r o n t h e u s e o f t h e e q u i p m e n t . W e a r e p r e p a r e d t o i m m e d i a t e l y i n s t a l l t h e e q u i p m e n t i n t h e l o c a t i o n s a s i n d i c a t e d a b o v e . P l e a s e l e t m e k n o w h o w a n d w h e n i t w i l l b e c o n v i e n i e t t o i m p l e m e n t t h i s a r r a n g e m e n t . S i n c e r e l y , T o n y C a r s t e n s P r i n c i p a l C o n s u l t a n t R o b e r t T . A n d e r s e n A d m i n i s t r a t i v e C e n t e r 4 0 8 0 L e m o n S t r e e t " 1 2 t h F l o o r " R i v e r s i d e , C a l i f o r n i a 9 2 5 0 1 " ( 9 0 9 ) 2 7 5 - 1 1 0 0 " F A X ( 9 0 9 ) 2 7 5 - 1 1 0 5 " " " A t t a c h m e n t B S u m m a r y o f T S M P r o g r a m o f P r o j e c t s f o r S C A G R e g i o n A s s u m p t i o n s : O t h e r R e v e n u e S o u r c e s t o o f f s e t R e g i o n a l T D M P r o g r a m : R o l l o v e r C a l t r a n s S t a t e F u n d i n g , a v a i l a b l e f o r F Y 9 8 S C A G R i d e s h a r e P r o g r a m : $ 2 0 0 , 0 0 0 R O L A F e e s $ 2 5 , 0 0 0 S u b t o t a l $ 2 2 5 , 0 0 0 E s t i m a t e d F Y 1 9 9 8 S C A G R i d e s h a r e B u d g e t M i n u s O t h e r R e v e n u e d e f i n e d a b o v e A m o u n t o f F u n d i n g N e e d e d f o r F Y 1 9 9 8 S C A G R i d e s h a r e P r o g r a m s P r i o r i t y L i s t i n g f o r T S M F u n d i n g : S t a t e T S M F u n d i n g A v a i l a b l e P r i o r i t y # 1 : A l l o c a t i o n t o S C A G f o r F Y 1 9 9 8 R e g i o n a l R i d e s h a r e P r o g r a m s P r i o r i t y # 2 : A l l o c a t i o n t o C T C s f o r M u l t i s i t e / M u l t i c o u n t y E m p l o y e r S e r v i c e s P r i o r i t y # 3 : A l l o c a t i o n t o C T C s f o r v a r i o u s T D M / T S M P r o g r a m s b a s e d o n 1 9 9 6 D O F p o p u l a t i o n e s t i m a t e s : R S . a f t . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ; a r m L A C M T A O C T A S A N B A G R C T C V C T C I V A G 9 , 3 6 9 , 8 0 0 2 , 6 4 2 , 3 0 0 1 , 5 8 9 , 5 0 0 1 , 3 8 1 , 9 0 0 7 1 6 , 1 0 0 1 4 0 , 1 0 0 5 9 . 1 5 % 1 6 . 6 8 % 1 0 . 0 3 % 8 . 7 2 % 4 . 5 2 % 0 . 8 8 % $ 5 6 1 , 0 1 6 $ 1 5 8 , 2 0 7 $ 9 5 , 1 7 1 $ 8 2 , 7 4 1 $ 4 2 , 8 7 6 $ 8 , 3 8 8 T o t a l 1 5 , 8 3 9 , 7 0 0 1 0 0 . 0 0 % $ 9 4 8 , 4 0 0 $ 4 , 0 1 3 , 5 0 0 $ ( 2 2 5 , 0 0 0 ) $ 3 , 7 8 8 , 5 0 0 $ 4 , 9 6 0 , 0 0 0 $ ( 3 , 7 8 8 , 5 0 0 ) $ ( 2 2 3 , 1 0 0 ) $ ( 9 4 8 , 4 0 0 ) P l e a s e N o t e : " R e l a t i v e S h a r e " i s t h e a m o u n t e a c h C T C w o u l d b e a l l o c a t e d f o r T D M / T S M p r o g r a m s . A l l C T C p r o g r a m s f u n d e d b y T S M f u n d s m u s t a d h e r e t o C a l t r a n s T D M / T S M g u i d e l i n e s . I f T S M f u n d s a r e l e s s t h a n o r g r e a t e r t h a n $ 4 , 9 6 0 , 0 0 0 , t h e n t h e # 3 p r i o r i t y p r o j e c t s w i l l b e a d j u s t e d u p o r d o w n , a c c o r d i n g t o e a c h a g e n c y ' s r e l a t i v e s h a r e o f p o p u l a t i o n . S h o u l d a n y a d d i t i o n a l T D M f u n d s ( s t a t e o r o t h e r w i s e ) b e c o m e a v a i l a b l e f o r T D M p r o g r a m s , d u r i n g t h e c o u r s e o f t h e F Y 9 8 , t h e n t h e s e f u n d s w i l l g o t h r o u g h t h e R T A C f o r p r o g r a m m i n g . M K I S U M M A R Y . X L S 8 : 3 8 P M 2 / 1 0 / 9 7 " " A G E N D A I T E M # 8 E " R I V E R S / D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N D A T E : M a r c h 5 , 1 9 9 7 T O : B u d g e t a n d F i n a n c e C o m m i t t e e F R O M : M a r i l y n W i l l i a m s , P r o g r a m M a n a g e r T H R O U G H : J a c k R e a g a n , E x e c u t i v e D i r e c t o r S U B J E C T : 1 9 9 7 T r a f f i c S y s t e m s M a n a g e m e n t ( T S M ) P r o g r a m o f P r o j e c t s I n a F e b r u a r y 1 9 9 7 C o m m i s s i o n a g e n d a i t e m r e g a r d i n g s t a t e f u n d i n g f o r t r a n s p o r t a t i o n d e m a n d m a n a g e m e n t ( T D M ) p r o j e c t s , s t a f f h i g h l i g h t e d a J a n u a r y 2 3 , 1 9 9 7 C a l t r a n s l e t t e r t h a t d e f i n e d p r o c e d u r e s f o r t h e a l l o c a t i o n o f $ 1 0 m i l l i o n i n f u n d s a v i n g s a s p a r t o f t h e 1 9 9 7 T S M P l a n . F o r t h e f i r s t t i m e , C a l t r a n s e x p a n d e d e l i g i b l e a c t i v i t i e s t o i n c l u d e . T D M p r o j e c t s i n r e s p o n s e t o a c o o r d i n a t e d e f f o r t t h r o u g h t h e C a l i f o r n i a A s s o c i a t i o n o f C o u n c i l s o f G o v e r n m e n t s ( C A L C O G ) t o s e e k s t a t e f u n d i n g f o r r e g i o n a l r i d e s h a r e s e r v i c e s t h r o u g h o u t t h e s t a t e . T h e T S M f u n d s w e r e a l l o c a t e d t o u r b a n a r e a s b a s e d o n p o p u l a t i o n . T h e s i x c o u n t y S o u t h e r n C a l i f o r n i a A s s o c i a t i o n o f G o v e r n m e n t s ( S C A G ) r e g i o n o f L o s A n g e l e s , O r a n g e , S a n B e r n a r d i n o , R i v e r s i d e , V e n t u r a a n d I m p e r i a l c o u n t i e s w e r e a l l o c a t e d $ 4 , 9 6 0 , 0 0 0 . C a l t r a n s r e q u i r e d t h a t e a c h r e g i o n s u b m i t a p r i o r i t y l i s t i n g o f p r o j e c t s b y M a r c h 3 , 1 9 9 7 . D u e t o t h e s h o r t t i m e - f r a m e i n p r e p a r i n g a c o n c e n s u s l i s t o f p r o j e c t s f o r t h e S C A G r e a i o n , a n A d - H o c S u b c o m m i t t e e o f t h e R e g i o n a l T r a n s p o r t a t i o n A g e n c i e s C o a l i t i o n ( R T A C ) T e c h n i c a l A d v i s o r y C o m m i t t e e ' s ( T A C ) R i d e s h a r e S u b c o m m i t t e e t o o k o n t h e t a s k . S t a f f m e m b e r s f r o m t h e c o u n t y t r a n s p o r t a t i o n c o m m i s s i o n ' s ( C T C ' s ) , S C A G a n d C a l t r a n s w o r k e d t o d e f i n e t h e d i s t r i b u t i o n o f f u n d s a n d e s t a b l i s h p r o j e c t p r i o r i t i e s w h i c h w o u l d m e e t t h e C a l t r a n s g u i d e l i n e s f o r T S M f u n d i n g . T h e A d - H o c S u b c o m m i t t e e r e c o m m e n d a t i o n s a r e b e i n g p r e s e n t e d t o t h e R T A C o n F e b r u a r y 2 8 , 1 9 9 7 , f o r t h e i r r e v i e w a n d a p p r o v a l h a v i n g b e e n a p p r o v e d b y t h e R T A C T A C o n F e b r u a r y 1 4 t h . I n g e n e r a l , t h e t o p t w o r e c o m m e n d e d p r i o r i t y p r o j e c t s a r e f o r s p e c i f i c r e g i o n a l r i d e s h a r e s e r v i c e s w i t h t h e b a l a n c e o f t h e f u n d s a l l o c a t e d t o t h e C T C ' s b a s e d o n p o p u l a t i o n f o r b o t h T D M a n d T S M p u r p o s e s . T h e p r o j e c t s a r e d e s c r i b e d i n m o r e d e t a i l i n A t t a c h m e n t A a n d t h e b a s i c a s s u m p t i o n s r e g a r d i n g f u n d i n g a n d a l l o c a t i o n a r e o u t l i n e d i n A t t a c h m e n t B . P r i o r i t y p r o j e c t s # 2 a n d # 3 h a v e d i r e c t i m p a c t o n t h e C o m m i s s i o n ' s C o m m u t e r A s s i s t a n c e P r o g r a m . P r o j e c t # 2 r e f l e c t s a n a g r e e m e n t r e g i o n a l l y t h a t t h e C T C ' s w i l l a s s u m e r e s p o n s i b i l i t y b e g i n n i n g i n F Y 9 7 / 9 8 f o r t h e p r o v i s i o n o f e m p l o y e r s e r v i c e s t o large employers with multiple worksites and/or worksites in multiple counties. SCAG Rideshare has held this responsibility in the past. While this new responsibility will increase the existing workload of the Commission's Inland Empire Commuter Services (IECS) project, funding will be provided from the state TSM funds to support the expanded work load. As a result, there is no increased financial impact to the Commission. Given that IECS currently provides rdeshare services and tools to single site employers who maintain or begin trip reduction efforts, the addition of the multisite employers is welcomed. It will allow for greater continuity of service to Riverside County employers regardless of their worksite configuation. An RTAC TAC Rideshare Subcommittee working group chaired by RCTC staff is in the process of defining and verifying the multisite work load by county. Once this effort is concluded, the TSM funds ($223,100) set aside for this purpose will be allocated to the counties based on assigned workload. While the working group is just beginning its efforts, it is estimated that the impact will be fairly small to Riverside County, possibly no greater than 20 worksites. Priority project #3 allocates funding to the CTC's based on population. As detailed in Attahcment B, the Commission's relative share is calculated as $82,741. Each of the CTC's were required to submit project descriptions, all of which are equally ranked. Staff proposes to use these funds in support of its FY97/98 IECS budget and work program approved for STP funding under the Commission's FY97/98-98/99 CMAQ/STP call for projects. Assuming reauthorization of ISTEA, the TSM funds will supplant the approved STP funds. Any STP funds no longer required as a result of receiving the TSM funds would become available for reprogramming by the Commission. Financial Assessment Project Cost $82,741 +(remaining amount not yet determinable) Source of Funds' Included in Fiscal Year Budget State TSM N/A Included in Program Budget N/A Approved Allocation N/A Year Programmed Year of Allocation Year Budget Adjustment Required N Financial Impact Not Applicable • • • " " " S T A F F R E C O M M E N D A T I O N : T h a t t h e C o m m i s s i o n a p p r o v e , a s s u m i n g t h e a d o p t i o n o f t h e F Y 9 7 / 9 8 T S M P r o g r a m o f P r o j e c t s b y t h e R T A C , : 1 ) t h e u s e o f T S M f u n d s a l l o c a t e d t o i t a s p a r t o f t h e $ 4 . 9 6 m i l l i o n d e s i g n a t e d b y C a ! t r a n s t o t h e S C A G r e g i o n f o r t h e F Y 9 7 / 9 8 I n l a n d E m p i r e C o m m u t e r S e r v i c e s b u d g e t ; a n d 2 ) t h e a d d i t i o n o f m u l t i s i t e / m u l t i c o u n t y e m p l o y e r s t o t h e I E C S w o r k p r o g r a m c o n t i n g e n t u p o n r e c e i v i n g s t a t e T S M f u n d s f o r t h e e x p a n d e d w o r k e f f o r t . " " A t t a c h m e n t A P r o p o s e d $ 1 . 5 M i l l i o n T S M P r o g r a m o f P r o j e c t s f o r A c t i o n b y R T A C o n 2 / 2 8 / 9 7 1 . F Y 9 8 R e g i o n a l R i d e s h a r e S e r v i c e s $ 3 , 7 8 8 , 5 0 0 T S M F u n d R e c i p i e n t : S C A G S C A G R i d e s h a r e , a s t h e r e g i o n a l p r o v i d e r o f r i d e s h a r e s e r v i c e s f o r t h e s i x c o u n t y r e g i o n ( V e n t u r a , L o s A n g e l e s , O r a n g e , S a n B e r n a r d i n o , R i v e r s i d e a n d I m p e r i a l C o u n t i e s ) w i l l p r o v i d e f o r F Y 1 9 9 8 t h e f o l l o w i n g s e r v i c e s / p r o d u c t s : d a t a b a s e m a n a g e m e n t , c o o r d i n a t i o n o f r e g i o n - w i d e m a r k e t i n g , a n a l y s i s a n d r e g i o n - w i d e i n f o r m a t i o n s e r v i c e s i n c l u d i n g t e l e s e r v i c e s a n d m a t c h l i s t p r o d u c t i o n / d i s s e m i n a t i o n . T S M f u n d s w i l l r e i m b u r s e S C A G f o r l a b o r , c o n t r a c t a n d p r o f e s s i o n a l s e r v i c e s , p r i n t i n g , t r a v e l , e q u i p m e n t a n d s u p p l i e s , w h i c h s u p p o r t t h e d e l i v e r y o f t h o s e s e r v i c e s / p r o d u c t s . 2 . F Y 1 9 9 8 M u l t i s i t e / M u l t i c o u n t y E m p l o y e r S e r v i c e s $ 2 2 3 , 1 0 0 R e c i p i e n t s o f T S M F u n d s : V C T C , L A C M T A , O C T A , S A N B A G , R C T C , I V A G T h e c o u n t y t r a n s p o r t a t i o n c o m m i s s i o n s w i l l p r o v i d e e m p l o y e r s e r v i c e s t o l a r g e e m p l o y e r s w h o h a v e m u l t i p l e w o r k s i t e s i n m o r e t h a n o n e c o u n t y . T S M f u n d s w i l l r e i m b u r s e t h e c o m m i s s i o n s f o r l a b o r a n d r e l a t e d e x p e n s e s , w h i c h a r e u s e d t o p r o v i d e e m p l o y e r s w i t h p r o g r a m m a t i c a n d t e c h n i c a l a s s i s t a n c e i n t h e d e v e l o p m e n t o f e m p l o y e r - b a s e d r i d e s h a r e p r o g r a m s a n d c o m p l i a n c e w i t h a i r q u a l i t y r e g u l a t i o n s . 3 . V a r i o u s T S M / T D M P r o g r a m s $ 9 4 8 , 4 0 0 R e c i p i e n t s o f T S M F u n d s : V C T C , L A C M T A , O C T A , S A N B A G , R C T C , I V A G E a c h o f t h e c o u n t y t r a n s p o r t a t i o n c o m m i s s i o n s , w i t h i n t h e u r b a n i z e d a r e a , w i l l r e c e i v e a s h a r e o f t h e r e m a i n i n g T S M f u n d s , a l l o c a t e d b y p o p u l a t i o n . E a c h o f t h e s e p r o g r a m s a r e a t a p r i o r i t y # 3 i n t h e o v e r a l l T S M P r o g r a m o f P r o j e c t s , a n d a r e o n e q u a l f o o t i n g . E a c h C T C w i l l p r o g r a m t h e s e f u n d s f o r T D M a n d / o r T S M p r o g r a m s w i t h i n t h e i r c o u n t i e s , a n d w i l l m e e t a n d a b i d e b y a l l C a ! t r a n s p o l i c i e s r e g a r d i n g t h e s e f u n d s . T h e p r e l i m i n a r y p r o j e c t s t h a t w i l l b e f u n d e d i n e a c h o f t h e c o u n t i e s a r e a s f o l l o w s : L A C M T A / $ 5 6 1 , 0 1 6 : M T A w i l l f u n d e m p l o y e r o u t r e a c h p r o g r a m s w h i c h p l a c e c o m m u t e r s i n t o c a r p o o l s , v a n p o o l s , a n d t r a n s i t r i d e s h a r e m o d e s . S t a f f w o u l d p r o v i d e i n f o r m a t i o n a n d a s s i s t a n c e t o e m p l o y e r s w i t h i n L o s A n g e l e s C o u n t y a n d m a r k e t R i d e G u i d e s . S t a f f w i l l a s s i s t e m p l o y e r s i n d e t e r m i n i n g w h i c h T D M s t r a t e g i e s h a v e t h e b e s t p o t e n t i a l f o r r e d u c i n g t r a v e l a t t h e i r p a r t i c u l a r w o r k s i t e a n d d i s t r i b u t e i n f o r m a t i o n t o a s s i s t M T A a n d o t h e r a g e n c i e s i n p r o m o t i n g T D M s t r a t e g i e s , t r a n s i t , H O V l a n e s , a n d p a r k - a n d - r i d e l o t s . T h e s e f u n d s w i l l r e i m b u r s e M T A f o r l a b o r a n d r e l a t e d e x p e n s e s . OCTA/$158,207: State Route 22 is the only major freeway corridor not slated for HOV improvement under the Measure M Freeway Program. OCTA proposes to utilizes the TSM funds to finance the advancement of the preliminary engineering and environmental documentation for the project. This will allow OCTA to have the project ready to capture future funding and final design and construction resources. SANBAG/$95,171: SANBAG has partnered with RCTC for the past four years to provide incentive programs to all residents of San Bernardino county, and commute reduction assistance to San Bernardino employers. Contract staff provided service in FY 1997 to 305 employment worksites within the county, and have assisted annually 118,150 commuters. These TSM funds will be used to enhance employer rideshare efforts through provision of program and technical assistance, facilitation of matchlist process and employer use at worksites, educational forums, special events and the development of resource materials and products. Funds shall be expended on labor, materials, events, promotions and related expenses. RCTC/$82,741: The congestion and mobility efforts described in the San Bernardino program are also provided in Riverside county through assistance to area employers in the development and implementation of their rideshare programs and direct assistance to commuters. In FY 1997, contract staff assisted 252 empk, ment worksites within Riverside county, and have reached over 83,850 commuters. TSM funding will be used to enhar::-.e, these programs through provision of and technical assistance to employers including survey/matchlist production, educational forums, special events and the development of resource materials and products. Funds shall be expended on labor, materials, events, promotions and related expenses. VCTC/$42,876: Two projects will be funded with these TSM funds. The first is to develop and administer a Guaranteed Ride Home program for non-SOV commuters who require emergency transportation because they do not have a vehicle at their worksite. Agreements/MOUs will be administered with employers, rental car companies (for trips over 15 miles). Funds will be used for labor and expenses, taxi and rental car charges, and the design and printing of promotional materials. The second project will be the design/printing of a brochure for social service agency distribution to promote Ventura County transportation options and services, such as the VCTC Telephone Transit information Center (Dial -A -Route) to register for RideGuides or request transit itineraries. TSM funds will pay for a portion of the overall costs for design and printing. IVAG/$ 8,388: TSM funds will be utilized to design and print a brochure to market the 1-800-COMMUTE phone number so that commuters may register for a RideGuide, or receive other rideshare/transit information throughout Imperial County. • • •