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HomeMy Public PortalAbout22-040 - Accepting the proposal of Property Registrations Champions for Vacant / Abandoned / Foreclosed property management servicesSponsored By: Interim City Manager RESOLUTION NO. 22-040 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA, ACCEPTING THE PROPOSAL OF PROPERTY REGISTRATION CHAMPIONS, LLC D/B/A PROCHAMPS FOR VACANT/ABANDONED/FORECLOSED PROPERTY MANAGEMENT SERVICES, WITHIN THE CITY, PURSUANT TO RFP NO. 22-0906200 AND FURTHER AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH PROPERTY REGISTRATION CHAMPIONS, LLC, FOR SAME, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED TWENTY-FIVE DOLLARS ($125.00) PER PROPERTY; PROVIDING FOR ADOPTION OF REPRESENTATIONS; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on August 4, 2022, the City of Opa-Locka ("City") published Request for Proposals (RFP) 22-0906200 for Vacant/Abandoned/Foreclosed Property Management Services, within the City; and WHEREAS, one (1) sealed proposal was received by the City Clerk's Office and certified by the City Clerk on September 7, 2022; and WHEREAS, the Interim City Manager reviewed the proposal and recommends the selection of Property Registration Champions, LLC. d/b/a PROCHAMPS; and WHEREAS, the services to be provided are summarized as follows: 1) Identify Foreclosed Properties; 2) Monitor and Regulate Foreclosed Properties; 3) Support City in the Management of Foreclosed Properties; 4) Train City Staff in the Management of Foreclosed Properties; 5) Conduct Regular Program Status Reviews; and WHEREAS, the City Commission finds that acceptance of Property Registration Champions, LLC. d/b/a PROCHAMPS' proposal for Vacant/Abandoned/Foreclosed Property Management Services, within the City and entering into an agreement with said company for same, is in the best interest of the City of Opa-Locka and its residents. NOW, THEREFORE, BE IT DULY RESOLVED BY THE CITY COMMISSION OF THE CITY OF OPA- LOCKA, FLORIDA: SECTION 1. The recitals to the preamble herein are incorporated by reference. SECTION 2. The City Commission of the City of Opa-Locka, Florida hereby accepts the proposal of Property Registration Champions, LLC. d/b/a PROCHAMPS, relating to Request for Proposals (RFP) 22-0906200, for Vacant/ Abandoned/ Foreclosed Property Management Services, within the City, and authorizes the City Manager to enter into an RESOLUTION NO. 22-040 agreement with Property Registration Champions, LLC. d/b/a PROCHAMPS, attached hereto as composite Exhibit "A", for same, in an amount not to exceed One Hundred Twenty - Five Dollars ($125.00) per property. SECTION 3. Sections of this Resolution may be renumbered or re -lettered and corrections of typographical errors which do not affect the intent may be authorized by the City Manager following review by the City Attorney and without need of public hearing, by filing a corrected copy of same with the City. SECTION 4. This Resolution shall take effect upon adoption and is subject to the approval of the Governor or Governor's Designee. PASSED and ADOPTED this 5th day of October, 2022. Veronica J. Williams, Mayor ATTEST: nna Flores, City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Burnadette No City Attorney -Weeks, P.A. Moved by: Vice Mayor Taylor Seconded by: Commissioner Bass VOTE: 5-0 Commissioner Bass YES Commissioner Davis YES Commissioner Dominguez YES Vice -Mayor Taylor YES Mayor Williams YES 9 City of Opa-locka Agenda Cover Memo Department Director: Department Director Signature: City Manager: Darvin Williams CM Signature: ,6 w �J Commission Meeting Date: 09.28.2022 Item Type: (EnterX in box) Resolution Ordinance Other X Fiscal Impact: (EnterX in box) Yes No Ordinance Reading: (EnterX in box) 1st Reading 2nd Reading X Public Hearing: (Enter X in box) Yes No Yes No X X Funding Source: Account# : (Enter Fund & Dept) Ex: See Financial Impact Section Advertising Requirement: (Enter X in box) Yes No X Contract/P.O. Required: (EnterX in box) Yes No RFP/RFQ/Bid#: X Strategic Plan Related (EnterX in box) Yes No Strategic Plan Priority Enhance Organizational Bus. & Economic Public Safety Quality of Education Qual. of Life & City Communication Area: IN Strategic Plan Obj./Strategy: (list the specific objective/strategy this item will address) X Dev MI • • Image MI Sponsor Name City Manager Department: City Manager Short Title: A resolution authorizing the Interim City Manager to accept the proposal of Property Registration Champions, LLC for Vacant/Abandoned/Foreclosed Property Management pursuant to RFP No. 22-0906200 and further authorizing the Interim City Manager to enter into an agreement with Property Registration Champions, LLC. for these services. Staff Summary: Request for Proposals (RFP) 22-0906200 was published on August 4, 2022 for Vacant/Abandoned/Foreclosed Property Management. One (1) company submitted a proposal/document which was certified by the City Clerk on September 7, 2022. Staff recommends that this bidder is deemed to be the most responsive responsible bidder to meet City needs. The services to be provided are summarized as follows: 1. Identify Foreclosed Properties 2. Monitor and Regulate Foreclosed Properties 3. Support City in the Management of Foreclosed Properties 4. Train City Staff in the Management of Foreclosed Properties 5. Conduct Regular Program Status Reviews Financial Impact: The firm will charge $125.00 per registered property. A budget of $20,000 has been included in the FY 23 Annual Budget in the Code Enforcement Division, 23-521340, for this service. Proposed Action: Staff recommends the City Commission approve the recommendation for Property Registration Champions, LLC and authorize the Interim City Manager to enter into an agreement with said company. Attachment: RFP No. 22-0906200 Bid Certification Bid Proposal CITY OF OPA-LOCKA CERTIFICATION REQUEST FOR PROPOSALS RFP NO. 22-0906200 VACANT / ABANDONED / FORECLOSED PROPERTY MANAGEMENT I, Joanna Flores, City Clerk of the City of Opa-locka, Florida, do hereby certify that sealed proposal(s) were received and opened at the Opa-locka Municipal Complex, 780 Fisherman Street, 4th Floor, Opa-locka, Florida, at 2:30 p.m. this 7th day of September, 2022. PROPOSAL(S) RECEIVED NAME/ADDRESS LUMP SUM PRICE 1. Property Registration Champions, LLC dba PROCHAMPS 1980 N. Atlantic Avenue Cocoa Beach, FL 32931 Miami, FL 33181 Contact: Mr. Robert Mannarino, CEO PH: 321.421.6639 Email: rmannarinona,prochamps.com $ 125.00 per property Please note that the proposal from Property Registration Chanpioms, LLD dba PROCHAMPS was submitted via Demand Star (e -bid) and provided to the City Clerk by the City Manager's Office on Wednesday, September 7, 2022. I further certify that sealed proposal(s) were submitted and properly opened in the presence of the following: Sha'mecca Lawson Assistant City Manager City of Opa-locka J nna Flores, CMC ty Clerk City of Opa-locka City of Opa-Locka Requests for Proposals RFP No.: 22-0906200 Vacant/Abandoned/Foreclosed Property Management Due Date: Tuesday, September 6, 2022 by 2:00 p.m. Submitted by: Property Registration Champions, LLC DBA PROCHAMPS Mr. Robert Mannarino, CEO 1980 N. Atlantic Avenue Cocoa Beach, FL 32931 (321)-421-6639 Tab 1 - Table of Contents j3.2.2} Cover Page [3.2.1] Tab 2 — Letter of Transmittal [3.2.3] 3 Meet the PROCHAMPS Team 4 Tab 3 — General Information [3.2.4] 5 Tab 4 — Project Approach [3.2.5] 8 Tab 5 — Experience and Qualifications [3.2.6] 9 Tab 6 — Schedule [3.2.7] 10 Tab 7 — Pricing of Services [3.2.8] 13 Tab 8 — References [3.2.9] 15 Tab 9 — Additional Forms [3.2.10] 16 Appendix A - Resumes 26 PROCHAM PS September 6, 2022 CITY OF OPA-LOCKA Office of the City Clerk 780 Fisherman Street, 4th Floor Opa-locka, Florida 33054 Attn: Joanna Flores, CMC, City Clerk Dear Ms. Flores, Thank you on behalf of Property Registration Champions, LLC dba PROCHAMPS ("PROCHAMPS") for the opportunity to submit our proposal to the City of Opa-Locka ("City"), Florida's "RFP NO. 22-0906200 VACANT / ABANDONED / FORECLOSED PROPERTY MANAGEMENT." The following persons are authorized to make representations for PROCHAMPS is: • Robert Mannarino, CEO, Tel: 215-266-2490 • Jorge Fernandez, CFO, Tel: 305-206-2125 • Stephen Arpaia, Vice President, Tel: 239-451-8273 *Address is listed below. Our electronic property registration program was developed to directly address the challenges faced by communities when managing these difficult properties in their neighborhoods. Our program solutions have proven to align with the City's objectives, and we are confident our proprietary platform will assist the City in meeting or exceeding its compliance goals. We shall meet all technical and insurance requirements as specified in the RFP. We are willing and prepared to execute a standard agreement with the City of Opa-Locka and will comply with all terms and conditions set forth in the bid posted by the City titled RFP220311JJB Abandoned Property Registration Program - Annual. PROCHAMPS certifies the contents of its submittal are true and accurate to the best of our knowledge. Sincerely, Rol5ert Mannarino, CEO Property Registration Champions, LLC dba PROCHAMPS 1980 N. Atlantic Avenue Cocoa Beach, FL 32931 Tel: (321) 423-6639 Fax: (321) 396-7776 rmannarino@prochamps.com 3 Robert Mannarino — CEO - A CEO and Board Director who has been leading Technology and BPO firms for over 20 years. He is known for his strategic insight, leadership and entrepreneurial ability to grow businesses and to create value for customers. Bob is a graduate of Chicago Booth with an MBA and holds a BS in Computer Science from Union College. He is accredited in Cybersecurity Governance from CERT at Carnegie Mellon. Jorge Fernandez — CFO - Jorge has 25 years of extensive experience in implementation of operational strategies, execution of corporate goals, and establish/maintain operating financial controls. Jorge worked for several privately held and publicly traded companies in aerospace, technology, health care, and service sectors. Jorge began his career as part of the assurance practice at Arthur Anderson LLP. Jorge received his BA and MA degree in Accounting from the University of Florida and is a Certified Public Accountant (CPA) licensed in the State of Florida. Stephen Arpaia — Vice President, Legal and Compliance - Steve joined PROCHAMPS in June 2020 and leads the Legal Team while also managing all compliance operations. Since graduating from Cornell Law School in 1999, he has served as a strategic legal adviser to numerous companies regarding business development, government contracting, municipal ordinance drafting, statutory interpretation, intellectual property issues and risk assessment and mitigation. 0 4 1. Name of Business: Property Registration Champions, LLC dba PROCHAMPS ("PROCHAMPS") 2. Mailing Address and Phone Number: PROCHAMPS's principal place of business and corporate office is located at: 1980 N. Atlantic Avenue Cocoa Beach, FL 32931 Tel: (321) 421-6639 Fax: (321) 396-7776 3. Names and contact information of persons to be contacted for information or services if different from name of person in charge: Scott Blasie Tracey Howarth Government Relations Community & Strategy Director Planning Director (561) 236-1700 (609) 828-7905 Deanna Morris Legal Support Team Manager (321) 355-0114 Juana "Angel" Esindu, Customer Support Director (321) 421-6639 x1358 Julie Hardy Deputy Associate General Counsel (321) 204-6363 Michael Baldwin Sr. Solutions Architect & Systems Engineer, IT Team (321) 302-1060 Key account management personnel that will work directly with the City possess over 30 years of combined exclusive experience in the successful administration of property registration programs. Please see full resumes in APPENDIX A — RESUMES. The remainder of this page is intentionally left blank. 5 4. Normal business hours: Our normal business hours are Monday —Friday, 8:30am to 5:00pm (Eastern Time). 5. State if business is local, national, or international and indicate the business legal status: We are a national Limited Liability Company. 6. Date business was organized and/or incorporated: Property Registration Champions, LLC dba PROCHAMPS ("PROCHAMPS") was incorporated on September 12, 2016, as a subsidiary of Community Champions Corporation ("CCC") (incorporated April 29, 2009) with the sole objective of managing property registries previously being managed under the CCC name and to keep expanding our community partner portfolio. On April 1, 2019, we were recapitalized in a transaction led by Post Capital Management and are now a wholly owned subsidiary of Post PROCHAMPS Acquisitions, LLC. 7. Location of the office from which the work is to be done and the number of professional staff employees at that office: Cape Royal Office Center, 1980 N. Atlantic Avenue, Cocoa Beach, FL 32931 We currently have 49 employees. 8. Indicate whether business is a parent or subsidiary in a group of firms/agencies: We are a wholly owned subsidiary. Please see full explanation in #6 above. 9. State if business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity: Please see State of Florida Department of State certificate of good standing following this page. The remainder of this page is intentionally left blank. 6 State of Florida Department of State I certify from the records of this office that PROPERTY REGISTRATION CHAMPIONS, LLC is a limited liability company organized under the laws of the State of Florida, filed on July 27, 2017, effective September 12, 2016. The document number of this limited liability company is L17000161860. I further certify that said limited liability company has paid all fees due this office through December 31, 2022, that its most recent annual report was filed on April 22, 2022, and that its status is active. Given under my hand and the Great Seal of the State of Florida at Tallahassee, the Capital, this the Thirtieth day of August, 2022 Secretary o ttate Tracking Number: 6635268682CU To authenticate this certificate,visit the following site,enter this number, and then follow the instructions displayed. https://servicessunbiz.org/Filings/CertificateOfStatus/CertificateAuthentication Monitor • Support Compliance Our proprietary technology, experienced professional staff and optimized processes provides the successful identification, regulation, monitoring and outreach of foreclosed properties as set forth in PART II., 1.1 SCOPE OF SERVICES — GENERAL REQUIREMENTS. Key capabilities include: Identify Contact Collect • We utilize data such as city and county records, public filings, utility bills, census data and more to identify the responsible parties for all foreclosed properties. • We notify all responsible parties of their obligation to register and will supply the community with all the most up to date contact information to be used for future compliance outreach. • Collect and remit all fees, fines, and late fees to the City, mid -month for the previous month, less the agreed administrative fees. • We provide Compliance Reports which allow the City to cite, fine, or begin the enforcement or code violation process. We also reconcile registrations collected by Compliance each municipality to determine non -compliant listings. • We monitor for all identified foreclosed properties, accurate and current responsible party contact information. We view current property risks and compliance status and analyze property risk compliance trends. • We provide the City with easy -to -use reports that can be viewed, customized, and downloaded on demand by the City at any time. We provide ongoing support to responsible parties and City staff via web meetings, tutorials, training, phone, support tickets and live chat on the website. 8 1. Specify the number of years the Proposer has been in business: We have been in business for over thirteen (13) years. 2. Identify the Proposer's qualifications to perform the services identified in this RFP as listed in Section 2-2 of the Scope of Services. We are a full -service technology and system administrator for property registration programs across the country. We administer Foreclosure Property Registration programs on behalf of local governments to help achieve higher property registration compliance, which in turn helps to "fight blight" by improving neighborhood safety, reducing crime and increasing home values. We have managed property registries for over thirteen (13) years and provide a turnkey solution to Partnered Communities by (i) identifying properties requiring registration, (ii) verifying that the property meets the local ordinance requirements for registration, (iii) identifying the responsible parties required to register, (iv) contacting the responsible party to warn them of the need to comply, and (v) collecting registration fees and other required data. We have established relationships with the real estate and banking industries and provide a central, convenient, and efficient process for these important government tools. We continually strive to become more efficient, while providing expanded capabilities and services. Utilizing combined management experience and relationships, we have built a proprietary database of nearly 8,000 responsible party organizations and their respective contacts. We leverage their experience, relationships, and the database to communicate the details and requirements of your community's ordinance, non-compliance, citizen complaints, and notices of violations. We have proven to be qualified and able to provide all services, equipment, personnel, and supervision necessary to develop, record, and administer the registration program for the City within the requirements set forth in the Scope of Services of this RFP. Property registration program operations are a combination of experienced people, proven processes and leveraged technology. Operational responsibilities are separated into 5 teams. The 5 teams represent the following specific areas of discipline and expertise: • Government Support Team (GST) • Customer Service Team (CST) • Proactive Compliance Team (PCT) • Quality Control Team (QCT) • Information Technology Team (ITT) The combined efforts of the experts on these teams maximizes the benefit of proven legislation, processes and our state-of-the-art registration and communication platforms to provide a fully collaborative and compliance focused experience for all stakeholders. 9 1. Include a timetable that identifies the amount of time required to complete each component of the Program. Once the City commits to partnering with us, the registration program onboarding process begins. This process consists of the following activities: o Load Ordinance and Review with the City • The governing ordinance will be analyzed by the Legal Team and converted into business rules, policies, and procedures. • These business rules will be loaded into our Property Registration and Ordinances platform (aka PROCHAMPS) to be used by the system and users through the registration process. • The business rules, policies, and procedures will be reviewed with the community to ensure alignment between PROCHAMPS and the City. o Collect and Load City Data Property Appraiser and Property Tax data will be collected from the county where the City resides. This data will be normalized for loading into the platform. Standard processes for collecting and normalizing this data will be created so that monthly updates can be loaded into the platform. o Collect and Load City Registrations • If the City has been collecting registrations directly or through another third party, they will be provided in electronic format to us. • These registrations will be analyzed to determine the best way to load them into the platform. The best loading mechanism could be automated and/or manual and is usually a combination of both. • Load City Registrations into the platform. o Configure Remittance • Confirm the timing and appropriate contacts from the City for remittance. • Review reports provided and ensure they meet expectations of the City. • Configure the platform to provide ongoing appropriate and timely remittance. o Proactively Review and Assign Candidate Backlog We will analyze all properties in the City. Properties will be identified that are subject to a mortgage and involved in a foreclosure action or whereby a mortgagee has taken title to a property through a foreclosure action or deed -in -lieu of foreclosure sale. This analysis will go back at least 5 years to determine if a foreclosure process was started and if it can be determined the foreclosure process has ended. • Pursuant to the governing ordinance, these properties will be analyzed by us against other property data and business rules to determine if there is an obligation to register. If it is determined there is an obligation, then the property will become a candidate for registration. • All candidate registrations will be reviewed by the Compliance Team to confirm the registration obligation and assign the appropriate Responsible Parties ("RP"). 10 V r/ Program Maintenance - Once the onboarding process is complete, we move into the maintenance phase. The activities making up the ongoing fulfillment effort include, but are not limited to: • Identify Foreclosed Properties • We continually collect foreclosed property evidence that is located within the City to determine new potential obligations to register. • The Compliance Team will review filings to identify as potentially foreclosed properties. • The initial filing date is confirmed to ensure the appropriate start date of the foreclosure action or registration and collect on any past due registration fees. This review prevents Responsible Parties from bypassing any past due registration obligations. • Monitor and Regulate Foreclosed Properties • All identified foreclosed properties will be analyzed on an ongoing basis for any ownership and registration changes. This analysis will confirm, using all available data whether there is any compliance concern or whether the property should be deregistered. • We will ensure, for all identified foreclosed properties, accurate and current Responsible Party contact info for compliance outreach activities. • We will send notifications to all responsible parties of each foreclosed property. These notifications are repeated on a regular basis until the property is compliant. • Registrants will have access to a 24/7 access to any modern browser or mobile device to update or complete the registration process and to ensure their property meets regulatory standards. • We provide the City with current and trend metrics on all foreclosed property enforcement activities. • We provide the City with requested reports and data regarding foreclosed properties. • Provide City Support • The Support Team provides a high level of professional ongoing support via email, phone, and live chat to City staff. • All support requests are tracked as tickets to ensure efficient resolution, to include monthly audits for quality control purposes. • Our technology provides the City with complete visibility into the status and resolution of all support tickets. • Provide Training • We work with the City to provide ongoing training for all designated employees to understand the program and be proficient in the use of our platform. • We conduct customized online trainings upon request. • Conduct Regular Program Status Reviews • Our Government Support Team will reach out to the City periodically to ensure expectations are being met, that our communication and reporting are effective, and that we are collaborating, as necessary. • A report card may be provided to the City to measure our performance across key operational areas. 11 2. Indicate the earliest available start date for your project team. We can begin the project once an Agreement between PROCHAMPS and the City of Opa-Locka has been fully executed. 3. Indicate the project completion date based on the date provided in 3.2.7.1. We will continue the project in accordance with the terms and conditions of the fully executed Agreement or we receive written notice from the City at least 30 days prior to its intended completion date. The remainder of this page is intentionally left blank. 12 Please see completed Price Proposal Form following this page. The remainder of this page is intentionally left blank. 13 in conflict, the most stringent requirement shall apply. RFP NO: 22-0906200 PRICE PROPOSAL FORM VACANT/ABANDONED/FORECLOSED PROPERTY MANAGEMENT Firms must use the Cost Proposal below to submit your Firm's cost for this project indicated in the Scope of Service herein. The City reserves the right to increase, decrease, and/or choose the items and quantities below for the Project to meet its available budget using the hourly rates provided below. Proposing firm must completely fill out each row below. Your firm must provide a detailed fee schedule that explains the cost and services for each description of task. SUBMITTED 5 THIS — DAY OF September 2022. LUMP SUM PRICE: $ 125.00 per property registered with any additional fees owed by the mortgagee remitted monthly to the City of Opa-locka. BID SUBMITTED BY: Property Registration Champions, LLC dba PROCHAMPS Company Robert Mannarino Name of Person Authorized to Submit Bid Si nakxire Chief Executive Officer Title (321)-421-6639 Telephone Number (321)-396-7776 Fax Number RMannarino@prochamps.com Email Address 14 14 Tab 8 -- References f 3.2. j A private/public partnership was created with City of Jacksonville, FL in 2010 to operate the City's vacant and foreclosure registry . In the first 12 -months of the contract with Jacksonville, FL, we collected over 9000 registrations, more than tripling what the city was tracking to complete. Since that time, we have collaborated with Jacksonville, FL to collect approximately 73,000 registrations. Community Partner Since 2010 City ofJacksonville, FL— Local Government Entity Scope of Services Registration, Notification, Revenue collection, Monitor and Support Contact Person Robert Ownby Title Housing Property Administrator Telephone Number (904)-255-8283 E-mail Address rownbyPcoi.net Our service agreement is a shared fee structure based on compliance. The City of Jacksonville, FL has a current and on -going contract partnership. Hillsborough County A public/private partnership was created with Hillsborough County, FL in October 2014 to operate the county's vacant and foreclosure registry . In the first 6 -months of the contract with Hillsborough County, we collected over 7,000 registrations, more than doubling what the County was tracking to complete. Since that time, we have collaborated with Hillsborough County to collect nearly 81,000 registrations. Community Partner Since 2014 Hillsborough County— Local Government Entity Scope of Services Registration, Notification, Revenue collection, Monitor and Support Contact Person Lauren Daniel Title General Manager Telephone Number (813)-903-2212 E-mail Address daniell@hillsborough.org Our service agreement is a shared fee structure based on compliance. The County of Hillsborough, FL has a current and ongoing contract relationship. A private/public partnership was created with the City of Miami, FL in 2016 to operate the City's vacant and foreclosure registry. Since the beginning of our partnership, we have collaborated with the City of Miami, FL to collect close to 10,000 registrations. Community Partner Since 2016 City of Miami, FL— Local Government Entity Scope of Services Registration, Notification, Revenue collection, Monitor and Support Contact Person Robert Santos-Alborna, MA, CEP Title Director of Code Compliance Department Telephone Number (305)-416-2089 E-mail Address rsantos-albornaPmiamigov.com Our service agreement is a shared fee structure based on compliance. The City of Miami, FL has a current and on -going contract partnership. 15 Additional Forms [3.2.10] Please see the completed forms listed below following this page: • Proposer Qualifications • Certification Regarding Debarment and Suspension • Drug Free Workplace Certification • Non -Collusion Affidavit • Non -Discrimination Affidavit • E -Verify Form The remainder of this page is intentionally left blank. 16 RFP NO. 22-0906200 PROPOSER QUALIFICATIONS VACANT/ABANDONED/FORECLOSED PROPERTY MANAGEMENT The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: Property Registration Champions, LLC dba PROCHAMPS Address: 1980 N. Atlantic Avenue Cocoa Beach, FL 32931 City, State, Zip: Phone/Fax: Tel: 321-421-6639 / Fax: 321-396-7776 2. Check One: Corporation O Partnership () Individual () Limited Liability Company (LLC) (X) 3. If Corporation, state: Date of Incorporation: 9/12/2016 State in which Incorporated: Florida 4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization: N/A 5. Name and Title of Principal Officers Date Elected: Robert Mannarino, CEO April , 2019 Jorge Fernandez, CFO May 27, 2019 Stephen Arpaia, Vice President June 1, 2020 6. The length of time in business: 13 years 7. The length of time (continuous) in business as a service organization in Florida: 13 years 8. Provide a list of at least three commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four months. Please see Tab 8 - References 9. A copy of County and/or Municipal Occupational License(s) N/A, Note: information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-lacks, can sufficiently and efficiently per form all the required services in n timely and satisfactory manner as will be required by the subject contract. If there are any terms and/or conditions that are 13 17 CITY OF OPA-LOCKA CERTIFICATION REGARDING DEBARMENT, SUSPENSION PROPOSED DEBARMENT AND OTHER MATTERS OF RESPONSIBILITY 1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals: A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision. 2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any City, State or Federal agency. A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Proposer non- responsive. 15 18 D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of a Proposer is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. AS THE PERSON AU O:RUED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH TH 'AB) VFt.REQUIREMENTS. %1 Signature Printed Name Robert Mannarino, CEO 16 19 CITY OF OPA-LOCKA RFP NO. 22-0906200 DRUG -FREE WORKPLACE CERTIFICATION FORM Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of Section 287.087, Florida Statutes. This Certification is submitted by Robert Mannarino the (Name) CEO of Property Registration Champions, LLC dba PROCHAMPS (Title/Position) (Company) who does hereby certify that said Company has implemented a drug -free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through f 6) above. 17 20 /7/L ---- Signature CITY OF OPA-LOCKA NON -COLLUSION AFFIDAVIT STATE OF FLORIDA - COUNTY OF MIAMI DADE Robert Mannarino being first duly sworn, deposes and says that: (1) He/SWI is/ai the CEO / Officer (Owner, Partner, Officer, Representative or Agent) of Property Registration Champions, LLC dba PROCHAMPS the PROPONENT that has submitted the attached proposal; (2) He/814 f 1) e) is/axe fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, seale and delivered in the presence of: 1, 6t wiLp-rile ne d (eft 7 By: Sig fj/ tore Robert Mannarino, CEO Print Name and Title 18 21 NON-DISCRIMINATION AFFIDAVIT I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity represented herein shall not discriminate against any person in its operations, activities or delivery of services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply with all applicable provisions of federal, state and local equal employment laws and shall not engage in or commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation or any other factor which of be lawfully used as a basis for service delivery. Sworn and subscribed before this day of September 20 22 (14i lk 0 . '11,, L - Notary Public, State of Florida Catherine 0. Shiflett (Printed Name) My commission expires: By: obert Mannarino Title: CEO ..`"YP,/, CATHERINE 0. SHIFLETT ��� `6 Notary Public -State of Florida I/�"_ •` Commission ft HH 5801 My Commission Expires June 01, 2024 19 22 E -VERIFY Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/sub-contractors) assigned by Vendor /Consultant/ Contractor to perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City; and By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any additional costs as a result of termination of the contract due to Contractor's failure to comply with the provisions herein. 20 23 E -VERIFY FORM Definitions: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration. Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/subcompanies/subcontractors) assigned by Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Opa-locka; and Should vendor become successful Contractor awarded for the above -named project, by entering into this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. *Please see letter following this page. Company Name: Property Registr ydn Champions, LLC dba PROCHAMPS Authorized Signature: Print Name: Robert Mannarino Title: CEO Date: 1// 4 21 24 Insperity.. Inspiring Business Performance' August 14, 2020 .Jorge Fernandez Property Registration Champions LLC 2725 Center Place Suite 201 Melbourne FI, 32940 Re: E -Verify for Property Registration Champions LLC ("Client Company"); lnsperity Client Number 4471600 Dear Mr. Fernandez, This is to confirm the relationship between Insperity and Property Registration Champions LLC and to confirm that Insperity utilizes E -Verify to confirm employment eligibility for all new employees hired by Client Company and Insperity and working in the states of Arizona, Missouri, Mississippi, South Carolina, Utah, Louisiana, Georgia, Tennessee, Alabama, and North Carolina. Insperity is a professional employer organization ("PEO") that provides an integrated and cost effective approach to the management of human resources and employer liability of its clients. As part of the services provided to clients, Insperity functions as a co -employer of the employees working at Client Company for certain purposes such as paying wages and withholding applicable taxes, placing employees on our benefits plans, and assisting with the I-9 process for newly hired employees, For any employees hired to work in the states of Arizona, Missouri, Mississippi, South Carolina, Utah, Louisiana, Georgia and Tennessee, Alabama and North Carolina (where current state law generally requires all employers to utilize E -Verify), Insperity handles the E -Verification process. Best regards, Joanne 'stand Managing Director, Service Operations 281-312-7069 Workforce Optimization I MidMarket Solutions I Performance Management Expense Management 1 Time and Attendance 1 Organizational Planning 1 Employment Screening Recruiting Services 1 Retirement Services 1 Business Insurance 1 Technology Services 19001 Crescent Springs Drive Kingwood, Texas 77339-3802 281-358-89861800-237-3170 insperity.com 25 APPENDIX A RESUMES SCOTT BLASIE NATIONAL GOVERNMENT RELATIONS DIRECTOR sblasie@prochamps.com Having spent twenty-seven (27) years working in local Government with twenty-two (22) years as a Code Administrator, Mr. Blasie excels in developing and maintaining trustworthy partnerships with our nearly three hundred (300) community partners. Additionally, his twelve (12) years with PROCHAMPS ensures each community has access to a level of commitment and expertise from all perspectives in a way that promotes a long and successful relationship. Leveraging his expertise and knowledge of local government, combined with a passion for the services PROCHAMPS provides, Mr. Blasie has accomplished, and continues to deliver, the following on behalf of the PROHAMPS team: Business Development: Aggressively focusing PROCHAMPS service delivery on code enforcement -based objectives, thereby adding value to our products and services for our community partners and building the PROCHAMPS partnership portfolio. Community Focus: Collaborating on internal methodology and programs to ensure optimal local government satisfaction including, but not limited to the expansion and development of programs to meet the personalized demands of our communities. Professionalism: Mr. Blasie maintains his code enforcement certifications and is nearing thirty-five (35) working in or assisting with the delivery of Code Enforcement services. As a result, Mr. Blasie maintains an in-depth understanding of enforcement issues and how best to resolve them, which enables him to communicate effectively and efficiently with his peers in the Code Enforcement/Compliance realm. Mr. Blasie is a consummate professional, having spent his entire career dedicated to helping local Government prosper, he remains dedicated to the cause and is very appreciative of the opportunity to work side by side with local Government. EDUCATION Lynn University, Boca Raton, FL Bachelors of Professional Studies — Emphasis in Business Administration MEMBERSHIPS: I. C. M.A. F.A. C. E. 27 TRACEY HOWARTH DIRECTOR OF COMMUNITY STRATEGY AND PLANNING thowarth@PROCHAMPS.com Tracey has a long history in the retail industry building and leading high -performing results driven teams. Her experience includes Multi -Unit Management, P & L Management, Operations, Talent Acquisition and Development and Strategic Planning and Execution. Tracey brings a business approach for efficiently and successfully managing government programs and projects. Building & Housing Department Manager for Pennsauken Township • Developed and Implemented a Housing Resale Strategy to reduce the over 300 open property inspections and end the ability for new owners to leave properties vacant after the purchase. A foundation of accountability was added, allowing the homeowner to negotiate the responsibility of any open violations with their prospective buyer and introducing an interim inspection process to keep the new owner on course to meet their compliance date. Resulting in the return of these properties back into productive use. • Combined the elements of the previously established Abandoned Property Program with the Housing Resale Program resulting in the reduction of FTAs to Boca court and an increase in closed property inspections returning the properties back into productive use. • Established the on-line Rental Registration Program producing $375,000 in added revenue annually. Leader of Property Merchandising for Pennsauken Township • Created the Vacant Property Initiative for Pennsauken Township resulting in over 1100 foreclosed, abandoned and vacant properties restored to productive use. • Built a new sustainable revenue stream from a portfolio of 1400 defaulted, abandoned, and foreclosed properties. • Developed a process to collect outstanding Property Maintenance Liens valued at $100,000 resulting in a 95% collection rate. Vice President/Regional Merchandise Director, Tri-State Regional markets • Selected to take part in a nationwide initiative designed to improve regional performance by assigning field executives to regional merchandising roles. Drove $456M in top line sales by creating and launching a new program for merchandise execution. • Built and led a team of high -performing executives on strategic global programs to perfect visual and promotional product strategies. • Promoted 5 out of 8 direct reports to VP positions. Vice President/Store Manager, NJ/PA Markets • Promoted to successively larger stores from $40M to $63M in sales by building a customer centric selling culture in each store resulting in significant revenue growth and strong client and employee satisfaction. • Led talent acquisition, enablement, and development of store associates and executive team members to ensure flawless execution. 28 JULIE HARDY, ESQ. DEPUTY ASSOCIATE GENERAL COUNSEL jhardy@prochamps.com Current roll: Deputy Associate General Counsel, Julie Hardy, started with PROCHAMPS in March of 2022 assisting its General Counsel and advising on legal matters pertaining to the administration of property registration programs to ensure local government compliance with federal, state, and local laws, as well as advising on transactional, litigation, and corporate matters. Experience: Julie has been a practicing attorney for 20 years including working in areas of transaction, corporate, and litigation. Prior to joining PROCHAMPS, Julie worked with at the City of Tampa as an Assistant City Attorney for 14 years advising City Counsel and various City Departments including Transportation, Building, Parking, Planning & Development, Parks & Recreation, and Public Arts. Julie is driven by serving the public good and having a positive impact on the health, safety and welfare of communities, while protecting individuals, groups, and companies. She brings her experience and determination to PROCHAMPS to help carry out its mission to fight community blight and promote neighborhood health, safety and welfare through property registration. While at the City of Tampa, Julie's responsibilities included serving the community by protecting the health, safety and welfare of the public and the City's interests by: Reviewing and creating contracts; Developing and presenting ordinances, resolutions and legal opinions to City Council; Advising City Council and City Boards; Interpreting and advising on Federal, State, local, case law, and agency regulations and legislative bills; Advising on property use, development, building code matters, licensing, permitting, public records, risk management. Some of her key contributions included: • Developed and managed hundreds of contracts protecting the City's interest. • Represented City Departments at Permit Violation Hearings. • Rendered opinions (oral and written) on varied subjects including liability, first amendment, use of public land, property law, and other issues of local importance and public safety. • Collaborated closely with City departments, private counsel, and developers to successfully guide the completion of projects including Hyde Park Village Redevelopment, Water Street (Vinik Group), Midtown, The Heights, Streetcar Extension, TECO, CSX, FDOT, Gasparilla, and the Superbowl. • Oversaw Legal and Transportation Department teams in development of Tampa's successful e -scooter program as one of the first cities in the nation to develop a program. Drafted related Ordinances, RFPs, and Operating Agreements. Provided key consultation to city attorneys of other jurisdictions to create their own e -scooter programs. • Successfully led multi -department teams in research and writing ordinances of local and nationwide importance receiving national televised attention. • Led teams in amending large-scale re -writes to City Code Chapters. • Developed and drafted hundreds of ordinances to create local laws • Developed standard agreements for the City to improve efficiency, including property use and public land use agreements. • Assisted with developing policy, procedure, and technical manuals. Julie has also practiced in areas of litigation and corporate law in the private sector. Education: Julie earned her Juris Doctor degree from Loyola University New Orleans College of Law, and Bachelor degree from the University of South Florida. 29 DEANNA MORRIS SENIOR ORDINANCE POLICY AUDI'T'OR dmorrisa,prochamps.com RELIABLE REVIEWS Senior Ordinance Policy Auditor, Deanna Morris started with PROCHAMPS in 2016 as the Manager of the Policy Team. She leads her Team in reviewing ordinances nationally as well as review of current partnered communities on a regular basis. A proven reviewer and trainer that assists in obtaining requirements from ordinances and the communities who wish to maintain the best possible environment for their communities and citizens. Communication with community staff, community leaders and associated attorneys for the community are an integral part of the process for Deanna as well further ensuring the understanding within the partnership and proper implementation of the ordinance policies. CONTINUOUS IMPROVEMENT As an ordinance reviewer for a national property management company, Deanna challenged PROCHAMPS regularly to expand and improve the registration process based on her ability to interpret and apply requirements set forth in community legislation for the purpose of registration of properties. She continuously followed up regarding correspondence with PROCHAMPS as well as every community across the United States and has been responsible for the amendment of ordinances in OH, CA and other states where the requirements did not meet the expectations of the community. As a reviewer, she also assisted in the updating of the systems responsible for electronically scanning the information provided by responsible parties which determined the requirements. BELIEF IN THE PROCESS Deanna collaborates with all departments within PROCHAMPS to assist in improving comprehension of the requirements, quantifying the communication and information within the system ultimately resulting in a streamlined process for registrations culminating in important contact information being available to the communities. 30 ANGEL ESINDU SUPPORT DIRECTOR aesindu@prochamps.com Support Director at PROCHAMPS, April 2018 - Present As Support Director, Angel's daily endeavor is to be a company -wide catalyst to recognize and promote excellence in the customer experience while driving continuous improvement. She also inspires, and influences change in the perspective of front-line customer service both internally and externally. It is from this platform that PROCHAMPS is able to assist with building better communities, help fight blight, and assist in protecting the public's health, safety, and welfare. Through strategic leadership and coaching, it is a pleasure to guide a team of client service and government relationship agents through customer engagement techniques that highlight our commitment to fight blight and building better communities. This is the most rewarding element of the position and where passion and purpose create a synergy. Employee Engagement 1 Employee Relations Specialist at PROCHAMPS, February 2017 — April 2018 As an Employee Engagement Coordinator, Angel is responsible for implementing and maintaining employee relations incentives as directed, including employee morale programs, employee recognition, and promoting company culture through multiple channels. This is also accomplished by providing materials for personal and peer accountability through peer recognition and annual awards. As a human resource professional, providing a culture and support system to excel and clarifying the benefits is a way to merge traditional human resource duties with employee engagement in a meaningful and comprehensive way. This process begins with providing a structured recruitment and hiring from advertising positions, identifying potential candidates, conducting interviews, and onboarding. It is her pleasure to develop creative, engaging employee communication plans and messages that are compelling, timely, and employee focused. It is important to drive communication strategies that complement PROCHAMPS' comprehensive and ongoing cultural transformation on a regular basis. Community Liaison (Lead) at PROCHAMPS, April 2014 - February 2017 Community Lead and Liaison partner with government agencies. In this role, Angel established relationships with enforcement agents at the Town and county level. She also ensured that financial organizations comply with ordinances regarding foreclosed properties. Angel assisted with compliance following legal documentation filings with the clerk of courts and property appraiser sites. She conducted weekly audits of registrations for a team of 22 agents to ensure quality and accuracy and was team lead and supervisor of up to 8 reviewing officials. 31 MICHAEL BALDWIN SENIOR SOLUTIONS ARCHITECT AND SYSTEMS ENGINEER mbaldwin@prochamps.com Michael Baldwin attended the University of Central Florida and majored in Computer Science. During his time in school, he worked for the IT Department of Brevard County Clerk of Courts and ran an online editorial marketing campaign for California's governor election in 2003. Following his time in college and a move cross -county to Nevada, Michael was hired to create ecommerce and shopping cart capabilities for existing business websites. He then moved on to work for a start-up in Las Vegas as CTO, where he designed, integrated best practices, and acted as the business liaison for corporate clients. He finished his time in Las Vegas working for the Best Buy corporate office remotely. Michael joined PROCHAMPS in February of 2016 after returning to Florida. In his time here, he has spearheaded several projects. For example, he implemented network infrastructure at the corporate and satellite offices, including servers, phones, internet as well as being the solutions architect/project manager for several key business web applications including the at -risk and short-term rental identification platform. Michael's professionalism and dedication to growth and hard work has been integral to the growth of the PROCHAMPS constellation of companies. Michael is extremely proficient in organizing and prioritizing. He specializes in the ability to design and prepare strategies for increased productivity and exceptional performance, not just for his department, but for all companies and communities involved in PROCHAMPS. Michael's goal is to exceed expectations for his IT department and provide sophisticated solutions to any technological obstacles that arise for our partner communities and PROCHAM PS. 32 AGREEMENT FOR VACANT/ABANDONED/FORECLOSED PROPERTY MANAGEMENT THIS IS AN AGREEMENT, dated the day of , 2022, between: THE CITY OF OPA-LOCKA, a Florida municipal corporation, hereinafter "CITY" and PROPERTY REGISTRATION CHAMPIONS, LLC a Florida Corporation, hereinafter "CONTRACTOR." WITNESSETH: In consideration of the mutual terms and conditions, promises, covenants, andpayments hereinafter set forth, CITY and CONTRACTOR agree as follows: ARTICLE 1 PREAMBLE In order to establish the background, context and form of reference for this Agreement and to generally express the objectives, and intentions, of the respective parties herein, the following statements, representations and explanations shall be accepted as predicates for the undertakings and commitments included within the provisions which follow and may be relied upon by the parties as essential elements of the mutual considerations upon which thisAgreement is based. 1.1 CITY is in need of a CONTRACTOR to provide the services for a project titled, Vacant/Abandoned/Foreclosed Property Management. 1.2 CITY finds it necessary to seek a professional service to assist with vacant/abandoned/foreclosed properties. 1.3 CITY issued RFP 22-0906200 ("RFP"), seeking a professional company with the knowledge and ability to perform the services sought. 1.3 At its meeting of September 14, 2022, CITY selected CONTRACTOR to perform services needed that will provide professional full services of a Vacant/Abandoned/Foreclosed Property Management Services. 1.4 Contractor's firm will be responsible for providing the services as listed in the RFP Document. CONTRACTOR's project team agrees to demonstrate the necessary experience, skills, and understanding to Vacant/Abandoned/Foreclosed Properties in the City of Opa-locka. ARTICLE 2 SCOPE OF WORK 2.1 CONTRACTOR shall furnish all of the materials, tools, supplies, and labor necessary to perform all of the work described in the Request for Proposals RFP 22-0906200, a copy of which is attached hereto and specifically made a part of this Agreement as Exhibit "A", Scope of Services. 2.2 CONTRACTOR shall abide by all specifications outlined in RFP 22-0906200. 2.3 CONTRACTOR hereby represents to CITY, with full knowledge that CITY is relying upon these representations when entering into this Agreement with CONTRACTOR, and that CONTRACTOR has the professional expertise, experience and manpower to perform the services to be provided by CONTRACTOR as set forth in CONTRACTOR's response to RFP. 2.3 CONTRACTOR assumes professional and technical responsibility for performance of its services to be provided hereunder in accordance with applicable recognized professional standards and relevant Florida Statutes. ARTICLE 3 COMMENCEMENT OF SERVICES 3.1 The CONTRACTOR shall commence work as directed by CITY upon the effective date this Agreement is executed by both parties. ARTICLE 4 CONTRACT SUM 4.1 The CITY hereby agrees to pay CONTRACTOR for the faithful performance of this Agreement, for work completed in accordance with this Agreement and RFP 22-0906200. The payment for services pursuant to this Agreement shall be priced per property. 4.2 CONTRACTOR shall be solely responsible for and shall provide for the payment of workers compensation insurance coverage and premium, and all other insurance pursuant to Article 5 below, withholding taxes, FICA, pension and profit-sharing contributions, retirement contributions, if any, all remunerations; all labor contract compliance, and all other charges, fees, permits and expenses associated with the employment of such personnel provided by CONTRACTOR hereunder. CITY shall bear no responsibility for any such charge, fees, permits or expenses associated with the employment of such personnel by CONTRACTOR. 4.3 Payment to CONTRACTOR for all tasks and charges under this Agreement shall be based on the following conditions: A. Disbursements. There are no reimbursable expenses associated with this Agreement. 2 1 B. Payment Schedule. Invoices received from CONTRACTOR pursuant to this Agreement will be reviewed by the appropriate financial staff. If services havebeen rendered in conformity with the Agreement, the invoice will be sent to theCity of Opa-locka's Finance Department for payment and may need to be subsequently approved by the State of Florida. C. Availability of Funds. CITY's performance and obligation to pay under this Agreement is contingent upon an annual appropriation from the CITY. D. Final Invoice. In order for both parties herein to close their books and records,the CONTRACTOR will clearly state "final invoice" on the CONTRACTOR's final bill to the CITY. 4.4 The making and acceptance of the final payment shall constitute a waiver of all claimsby the CITY. It shall also constitute a waiver of all claims by the CONTRACTOR, except those previously made and still unsettled. ARTICLE 5 CONTRACTOR'S LIABILITY INSURANCE 5.1 The CONTRACTOR shall not commence work under this contract until it has obtained all insurance required under this paragraph and such insurance has been approved by the CITY nor shall the CONTRACTOR allow any Subcontractor to commence work on his sub -contract until all similar such insurance required of the subcontractor has been obtained and approved. 5.2 Certificates of insurance, reflecting evidence of the required insurance, shall be filed with the CITY prior to the commencement of the work. These Certificates shall contain a provision that coverage afforded under these policies will not be canceled until at least thirty days (30) prior written notice has been given to the CITY. Policies shall be issued by companies authorized to do business under the laws of the State of Florida. 5.3 Financial Ratings must be no less than "A" in the latest edition of "Bests Key Rating Guide", published by A.M. Best Guide. 5.4 Insurance shall be in force until all work required to be performed under the terms ofthe Contract is satisfactorily completed as evidenced by the formal acceptance by the CITY.In the event the insurance certificate provided indicates that the insurance shall terminate and lapse during the period of this contract, then in that event, the CONTRACTOR shall furnish, at least thirty (30) days prior to the expiration of the date of such insurance, a renewed certificate of insurance as proof that equal and like coverage for the balance of the period ofthe contract and extension thereunder is in effect. The CONTRACTOR shall not continue to work pursuant to this contract unless all required insurance remains in full force and effect. 5.5 Comprehensive General Liability insurance to cover bodily injury liability and property damage liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrences. Exposures to be covered are: • Premises and Operation 3IPage • Products/Completed Operations • Broad Form Property Damages • Broad Form Contractual Coverage applicable to this specific Agreement, including any hold harmless and/or indemnification agreement. • Personal Injury Coverage with Employee and Contractual Exclusions removed,with minim limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, and must include: • Owned vehicles • Hired and Non -Owned Vehicles • Employers' Non -Ownership. 5.6 The CONTRACTOR shall hold the CITY, the City of Opa-locka their agents, and employees, harmless on account of claims for damages to persons, property or premisesarising out of the operations to complete this Agreement and name the CITY as an additionalinsured under their policy. 5.7 The CITY reserves the right to require any other insurance coverage it deems necessary depending upon the exposures. ARTICLE 6 PROTECTION OF PROPERTY 6.1 At all times during the performance of this Contract, the CONTRACTOR shall protect the CITY's property and properties adjoining the Project site from all damage whatsoever onaccount of the work being carried on pursuant to this Agreement. ARTICLE 7 CONTRACTOR'S INDEMNIFICATION 7.1 The CONTRACTOR agrees to release the CITY from and against any and all liability and responsibility in connection with the above -mentioned matters. The CONTRACTOR further agrees not to sue or seek any money or damages from CITY in connection with the above - mentioned matters, except in the event that the CITY fails to pay to CONTRACTOR thefees and costs as provided for in Article 4 herein. 7.2 The CONTRACTOR agrees to indemnify and hold harmless the CITY, its trustees, elected and appointed officers, agents, servants and employees, from and against any and all claims, demands, or causes of action of whatsoever kind or nature, and the resulting losses, costs, expenses, reasonable attorneys' fees, liabilities, damages, orders, judgments, or decrees,sustained by the CITY or any third party arising out of, or by reason of, or resulting from the 41Pa(2c CONTRACTOR's negligent acts, errors, or omissions. 7.3 If a court of competent jurisdiction holds the CITY liable for certain tortuous acts of its agents, officers, or employees, such liability shall be limited to the extent and limit provided in 768.28, Florida Statutes. This provision shall not be construed as a waiver of any right or defense that the CITY may possess. The CITY specifically reserves all rights as against any and all claims that may be brought. ARTICLE 8 INDEPENDENT CONTRACTOR 8.1 This Agreement does not create an employee/employer relationship between the parties. It is the intent of the parties that the CONTRACTOR is an independent contractor under this Agreement and not the CITY's employee for all purposes, including but not limited to, the application of the Fair Labor Standards Act minimum wage and overtime payments, Federal Insurance Contribution Act, the Social Security Act, the Federal Unemployment Tax Act, the provisions of the Internal Revenue Code, the State Workers Compensation Act, and the State unemployment insurance law. The CONTRACTOR shall retain sole and absolute discretion in the judgment of the manner and means of carrying out the CONTRACTOR's activities and responsibilities hereunder provided. This Agreement shall not be construed as creating any joint employment relationship between the CONTRACTOR and the CITY and the CITY will not be liable for any obligation incurred by CONTRACTOR, including but not limited to unpaid minimum wages and/or overtime premiums. ARTICLE 9 CONTRACT BOND 9.1 The bond requirements for this Agreement shall be as follows: This project requires a bid bond from all contractors submitting a proposal and a payment and performance bond from the awarded contractor. ARTICLE 10 CHANGES TO SCOPE OF WORK AND ADDITIONAL WORK 10.1 CITY or CONTRACTOR may request changes that would increase, decrease or otherwise modify the Scope of Services/Basic Services to be provided under this Agreementas described in Article 2 of this Agreement. Such changes or additional services must be in accordance with a written amendment, executed by the parties hereto, with the same formality and with equality and dignity prior to any deviation from the terms of this Agreement, including the initiation of any additional or extra work. Each amendment shall at a minimum include the following information on each project: PROJECT NAME PROJECT DESCRIPTION ESTIMATED PROJECT COST ESTIMATED COST FOR ADDITION OR CHANGE TO PROJECT CONTRACT ESTIMATED PROJECT COMPLETION DATE 5IPage 10.2 In no event will the CONTRACTOR be compensated for any work which has not been described in a separate written agreement executed by the parties hereto. ARTICLE 11 TERM AND TERMINATION 11.1 This Agreement shall commence upon execution of this Agreement and shall be effective for one year with two one-year renewals upon agreement of the parties and subject to City Commission approval. 11.2 This Agreement may be terminated by either party for cause, or the CITY for convenience, upon thirty (30) days written notice by the CITY to CONTRACTOR in which event the CONTRACTOR shall be paid its compensation for services performed to termination date. In the event that the CONTRACTOR abandons this Agreement or causes itto be terminated, he shall indemnify the CITY against any loss pertaining to this terminationup to a maximum of the full contracted fee amount. All finished or unfinished documents, data, studies, plans, surveys, and reports prepared by CONTRACTOR shall become the property of CITY and shall be delivered by CONTRACTOR to CITY. ARTICLE 12 CONTRACT DOCUMENTS 12.1 CONTRACTOR and CITY hereby agree that the following Specification and Contract Documents, which are attached hereto and made a part thereof, are fully incorporated herein and made a part of this Agreement, as if written herein word for word: this Agreement; RFP 22-0906200, Exhibit "A", and the Scope of Services attached hereto as Exhibit "B". ARTICLE 13 MISCELLANEOUS 13.1 Legal Representation. It is acknowledged that each party to this Agreement had the opportunity to be represented by counsel in the preparation of this Agreement and, accordingly, the rule that a contract shall be interpreted strictly against the party preparingsame shall not apply due to the joint contribution of both parties. 13.2 Assignments. This Agreement, or any interest herein, shall not be assigned, transferred, or otherwise encumbered, under any circumstances, by CONTRACTOR withoutthe prior written consent of CITY. For purposes of this Agreement, any change of ownershipof CONTRACTOR shall constitute an assignment which requires CITY approval. However, this Agreement shall run to the CITY and its successors and assigns. 13.3 Records. CONTRACTOR shall keep books and records and require any and all subcontractors to keep books and records as may be necessary in order to record complete and correct entries as to personnel hours charged to this engagement, and any expenses for which CONTRACTOR expects to be reimbursed, if applicable. Such books and records will 6 be available at all reasonable times for examination and audit by CITY and shall be kept for aperiod of three (3) years after the completion of all work to be performed pursuant to this Agreement. Incomplete or incorrect entries in such books and records will be grounds for disallowance by CITY of any fees or expenses based upon such entries. CITY is a public agency subject to Chapter 119, Florida Statutes. To the extentCONTRACTOR is acting on behalf of CITY pursuant to Section 119.0701, Florida Statutes, CONTRACTOR shall: a. Keep and maintain public records that ordinarily and necessarily would be required to be kept and maintained by CITY were CITY performing the services under this agreement; b. Provide the public with access to such public records on the same terms and conditions that the County would provide the records and at a cost that does not exceed that provided in Chapter 119, Florida Statutes, or as otherwise provided by law; c. Ensure that public records that are exempt or that are confidential and exempt from public record requirements are not disclosed except as authorized by law; and d. Meet all requirements for retaining public records and transfer to CITY, at no cost,all public records in possession of the CONTRACTOR upon termination of this Agreement and destroy any duplicate public records that are exempt or confidentialand exempt. All records stored electronically must be provided to the CITY. 13.4 Ownership of Documents. Reports, surveys, plans, studies and other data provided in connection with this Agreement are and shall remain the property of CITY. 13.5 No Contingent Fees. CONTRACTOR warrants that it has not employed or retained any company or person, other than a bona fide employee working solely for the CONTRACTOR, to solicit or secure this Agreement, and that it has not paid or agreed to payany person, company, corporation, individual or firm, other than a bona fide employee working solely for CONTRACTOR, any fee, commission, percentage, gift, or other consideration contingent upon or resulting from the award or making of this Agreement. For the breach or violation of this provision, the CITY shall have the right to terminate the Agreement without liability at its discretion, to deduct from the contract price, or otherwiserecover the full amount of such fee, commission, percentage, gift or consideration. 13.6 Notice. Whenever any party desires to give notice unto any other party, it must be given by written notice, sent by registered United States mail or national delivery service withverified confirmation. If by mail, with return receipt requested, addressed to the party for whom it is intended and the remaining party, at the places last specified, and the places for giving of notice shall remain such until they shall have been changed by written notice in compliance with the provisions of this section. For the present, the CONTRACTOR and the CITY designate the following as the respective places for giving of notice: 7IPagc CITY: Copy To: Contractor: Darvin Williams, Interim City Manager City of Opa-locka Municipal Complex 780 Fisherman Street, Fourth Floor Opa- Locka, FL 33054 Burnadette Norris -Weeks, City Attorney Burnadette Norris -Weeks, P.A. 401 North Avenue of the Arts Fort Lauderdale, Florida 33311 Mohammed S. Islam, President 524 N H Street Lake Worth Beach, FL 33460 13.7 Binding Authority. Each person signing this Agreement on behalf of either party individually warrants that he or she has full legal power to execute this Agreement on behalfof the party for whom he or she is signing, and to bind and obligate such party with respect to all provisions contained in this Agreement. 13.8 Exhibits. Each Exhibit referred to in this Agreement forms an essential part of this Agreement. The exhibits if not physically attached should be treated as part of this Agreement and are incorporated herein by reference. 13.9 Headings. Headings herein are for convenience of reference only and shall not be considered on any interpretation of this Agreement. 13.10 Severability. If any provision of this Agreement or application thereof to any person or situation shall, to any extent, be held invalid or unenforceable, the remainder of this Agreement, and the application of such provisions to persons or situations other than those asto which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. 13.11 Governing Law. This Agreement shall be governed by the laws of the State of Floridawith venue lying in Miami -Dade County, Florida. 13.12 Disputes. Any claim, objection, or dispute arising out of the terms of this Agreementshall be litigated in the Eleventh Judicial Circuit Court in and for Miami -Dade County. 13.13 Attorney's Fees. To the extent authorized by law, in the event that either party brings suit for enforcement of this Agreement, the prevailing party shall be entitled to attorney's fees and court costs in addition to any other remedy afforded by law. 13.14 Extent of Agreement. This Agreement together with Contract Documents, attached as an Exhibit hereto, as amended herein above represents the entire and integrated agreement between the CITY and the CONTRACTOR and supersedes all prior negotiations, representations or agreements, either written or oral. 81Pag, 13.15 Waiver. Failure of the CITY to insist upon strict performance of any provision or condition of this Agreement, or to execute any right therein contained, shall not be construedas a waiver or relinquishment for the future of any such provision, condition, or right, but thesame shall remain in full force and effect. IN WITNESS OF THE FOREGOING, the parties have set their hands and seals the dayand year first written above. City of Opa-Locka ATTEST: BY: Joanna Flores City Clerk APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Burnadette Norris -Weeks, City Attorney Darvin Williams Interim City Manager 9IPagc CONTRACTOR WITNESSES: BY: Robert Mannarino CEO ATTEST: SECRETARY STATE OF FLORIDA SS: COUNTY OF MIAMI-DADE) BEFORE ME, an officer duly authorized by law to administer oaths and take acknowledgments, personally appeared as , of a Florida corporation, and acknowledged executed the foregoing Agreement as the proper official of , for the use and purposes mentioned in it and affixed the official seal ofthe corporation, and that the instrument is the act and deed of that corporation. IN WITNESS OF THE FOREGOING, I have set my hand and official seal at inthe State and County aforesaid on this day of , 2022. NOTARY PUBLIC My Commission Expires: 101 a c EXHIBIT "A" RFP 22-0906200 ("RFP"), City of Opa-locka RFP NO: 22-0906200 REQUEST FOR PROPOSAL (RFP) VACANT/ABANDONED/FORECLOSED PROPERTY MANAGEMENT CITY OF OPA-LOCKA RFP NO. 22-0906200 VACANT/ABANDONED/ FORECLOSED PROPERTY MANAGEMENT TABLE OF CONTENTS Subject Page Number Cover 1 Table of Contents 2 Advertisement 3 Part I - Proposal Guidelines 4 Part II - Nature of Services Required 8 Part III - Proposal Requirements 10 Part IV - Evaluation of Proposals 12 Proposer Qualifications 14 Price Proposal 15 Debarment, Suspension Certification 16 Drug -Free Certification 18 Non -Collusion Affidavit 19 Non -Discrimination Affidavit 20 E -Verify Form 21 12 1 CITY OF OPA-LOCKA REQUEST FOR PROPOSALS RFP NO: 22-0906200 VACANT/ ABANDONED/ FORECLOSED PROPERTY MANAGEMENT Sealed Proposals for Vacant/ Abandoned / Foreclosed Property Management will be received by the City of Opa-locka at the Office of the City Clerk, 780 Fisherman St, 4th Floor, Opa-locka, Florida 33054, Tuesday, September 6, 2022 by 2:00 p.m. Any RFP Package received after the designated closing time will be returned unopened. The City of Opa-locka will be accepting proposals by mail, however it is your responsibility to submit your proposal by the due date. In addition, proposals may be submitted via www.demandstar.com (e -bid). The address to submit sealed proposals is listed below: CITY OF OPA-LOCKA Office of the City Clerk 780 Fisherman Street, 4th Floor Opa-locka, Florida 33054 An original and six (6) copies for a total of seven (7) plus 1 copy of the Proposal package on USB Flash Drive in PDF format shall be submitted in sealed envelopes/packages addressed to the City Clerk, City of Opa-locka, Florida, and marked RFP for Vacant/ Abandoned/ Foreclosed Property Management. Proposers desiring information for use in preparing proposals may obtain a set of such documents by visiting the City's website at www.opalockafl.gov or www.demandstar.com. The City reserves the right to accept or reject any and all proposals and to waive any technicalities or irregularities therein. The City further reserves the right to award a contract to that proposer whose proposal best complies with the RFP NO: 22-0906200 requirements. Proposers may not withdraw their proposal for a period of ninety (90) days from the date set for the opening thereof. A pre -bid meeting will be held on Tuesday, August 16, 2022 at 10:00 a.m. at 780 Fisherman Street, Ste. 220, Opa-locka, FL 33054 and via zoom. To participate via Zoom, please use the call -in information listed below: https://us02web.zoom.us/j/88061368055?pwd=TUEveWtaN3JHSm81WUFhY2NkS2Yxdz09 Meeting ID: 880 6136 8055 Passcode: 363438 +13126266799„88061368055#,,,,*363438# US (Chicago) +16465588656„88061368055#,,,,*363438# US (New York) Dial by your location +1 312 626 6799 US (Chicago) +1 646 558 8656 US (New York) +1 646 931 3860 US +1 301 715 8592 US (Washington DC) +1 346 248 7799 US (Houston) +1 669 444 9171 US +1 669 900 9128 US (San Jose) +1 253 215 8782 US (Tacoma) Find your local number: https://us02web.zoom.us/u/kebS1DZbeW City Clerk Joanna Flores, CMC 13 1 CITY OF OPA-LOCKA RFP NO. 22-0906200 VACANT/ ABANDONED/ FORECLOSED PROPERTY MANAGAMENT PART I PROPOSAL GUIDELINES Introduction: The City of Opa-locka is requesting proposals from qualified professional companies to provide Vacant/ Abandoned / Foreclosed Property Management service. 1-2. Proposal Submission and Withdrawal: The City of Opa-locka will be accepting proposals by mail, however it is your responsibility to submit your proposal by the due date. In addition, proposals may be submitted via www.demandstar.com (e -bid). The City must receive all proposals by 2:00 pm on Tuesday. September 6. 2022. The address to submit sealed proposals is listed below: CITY OF OPA-LOCKA Office of the City Clerk 780 Fisherman Street, 4th Floor Opa-locka, Florida 33054 To facilitate processing, please clearly mark the outside of the proposal package as follows: RFP NO. 22-0906200 - Vacant/ Abandoned/ Foreclosed Management. This package shall also include the Proposer's return address. Proposers may withdraw their proposals by notifying the City in writing at any time prior to the deadline for proposal submittal. After the deadline, the proposal will constitute an irrevocable offer, for a period of 90 days. Once opened, proposals become a record of the CITY and will not be returned to the Proposer. The City cautions proposers to assure actual delivery of mailed or hand -delivered proposals directly to the City Clerk's Office at 780 Fisherman Street, 4th Floor, Opa-locka, Florida 33054 prior to the deadline set for receiving proposals. Telephone confirmation of timely receipt of the proposal may be made by calling (305) 688-4611 before proposal closing time. Any proposal received after the established deadline will not be considered and will be returned unopened to the Proposer(s). 1-3. Number of Copies: Proposers shall submit an original and six (6) copies (a total of 7) plus one copy on CD in PDF format of the proposal in a sealed, opaque package marked as noted above. The Proposer will be responsible for timely delivery, whether by personal delivery, US Mail or any other delivery medium. 1-4. Development Costs: Neither the City nor its representatives shall be liable for any expenses incurred in connection with preparation of a response to this Request for Proposal. Proposers should prepare their proposals simply and economically, providing a straightforward and concise description of the Proposer's ability to meet the requirements of the RFP. 1-5. Inquiries: The City Clerk will receive written requests for clarification concerning the 14 meaning or interpretations of the RFP, until eight (8) days prior to the submittal date. City personnel are authorized only to direct the attention of prospective Proposers to various portions of the RFP so that they may read and interpret such for themselves. No employee of the City is authorized to interpret any portion of this RFP or give information as to the requirements of the RFP in addition to what is contained in the written RFP document. 1-6. Addendum: The City may record its response to inquiries and any supplemental instructions in the form of written addenda. The CITY may mail written addenda up to three (3) calendar days before the date fixed for receiving the proposals. Proposers shall contact the City to ascertain whether any addenda have been issued. Failure to do so could result in an unresponsive proposal. Any oral explanation given before the RFP opening will not be binding. All Proposers are expected to carefully examine the proposal documents. Any ambiguities or inconsistencies should be brought to the attention of the City's Purchasing Agent through written communication prior to the opening of the proposals. 1-7. Contract Awards: The City anticipates entering into an Agreement with the Proposer who submits the proposal judged by the City to be most advantageous. The Proposer understands that this RFP does not constitute an offer or an Agreement with the Proposer. An offer or Agreement shall not be deemed to exist and is not binding until proposals are reviewed, accepted by appointed staff. The City reserves the right to reject all proposals, to abandon the project and/or to solicit and re - advertise for other proposals. 1-8. Contractual Agreement: This RFP and Consultant/Contractor proposal shall be included and incorporated in the final award. The order of contractual precedence will be the Contract or Agreement document, original Terms and Conditions, and Proposer response. Any and all legal action necessary to enforce the award will be held in Miami -Dade County and the contractual obligations will be interpreted according to the laws of Florida. Any additional contract or agreement requested for consideration by the Proposer must be attached and enclosed as part of the proposal. 1-9. Selection Process: The proposals will be evaluated and assigned points. The firm with the highest number of points will be ranked first; however, nothing herein will prevent the City from assigning work to any firm deemed responsive and responsible. The City reserves the right to further negotiate any proposal, including price, with the highest rated Proposer. If an agreement cannot be reached with the highest rated Proposer, the City reserves the right to negotiate and recommend award to the next highest Proposer or subsequent Proposers until an agreement is reached. 1-10. Public Records: Upon award recommendation or ten (10) days after opening, whichever occurs first, proposals become "public records" and shall be subject to public disclosure consistent with Chapter 119 Florida Statutes. Proposers must invoke the exemptions to disclosure provided by law in the response to the RFP, and must identify the data or other materials to be protected, and must state the reasons why such exclusion from public disclosure is necessary. Document files may be examined, during normal working hours. 15 1-11. News Releases: The Proposer shall obtain the prior approval of the City Manager's Office of all news releases or other publicity pertaining to this RFP or the service, study or project to which it relates. 1-12. Insurance: The awarded Proposer(s) shall maintain insurance coverage reflecting at least the minimum amounts and conditions specified herein. In the event the Proposer is a governmental entity or a self -insured organization, different insurance requirements may apply. Misrepresentation of any material fact, whether intentional or not, regarding the Proposers' insurance coverage, policies or capabilities may be grounds for rejection of the proposal and rescission of any ensuing Agreement. 1. Evidence of General Liability coverage with limits not less than $1,000,000 per Occurrence/ $2,000,000 Aggregate (Including Policy Number and Policy Period); 2. Evidence of Auto Liability coverage with limits not less than $1,000,000 per Occurrence/$1,000,000 Aggregate (Including Policy Number and Policy Period); 3. Evidence of Workers' Compensation coverage with statutory limits and Employer's Liability coverage with limits not less than $100,000 (Including Policy Number and Policy Period); 4.The City listed as an additional insured (this may be specifically limited to the specific job(s) the contractor will be performing); 5. Minimum 30 -day written notice of cancellation. 1-13. Licenses: Proposers, both corporate and individual, must be fully licensed and certified in the State of Florida at the time of RFP submittal. The proposal of any Proposer who is not fully licensed and certified shall be rejected. 1-14. Public Entity Crimes: Award will not be made to any person or affiliate identified on the Department of Management Services' "Convicted Vendor List". This list is defined as consisting of persons and affiliates who are disqualified from public contracting and purchasing process because they have been found guilty of a public entity crime. No public entity shall award any contract to, or transact any business in excess of the threshold amount provided in Section 287.017 Florida Statutes for Category Two (currently $25,000) with any person or affiliated on the "Convicted Vendor List" for a period of thirty-six (36) months from the date that person or affiliate was placed on the "Convicted Vendor List" unless that person or affiliate has been removed from the list. By signing and submitting the RFP proposal forms, Proposer attests that they have not been placed on the "Convicted Vendor List". 1-15. Code Of Ethics: If any Proposer violates or is a party to a violation of the code of ethics of the City of Opa-locka or the State of Florida with respect to this proposal, such Proposer may be disqualified from performing the work described in this proposal or from furnishing the goods or services for which the proposal is submitted and shall be further disqualified from submitting any future proposals for work, goods or services for the City of Opa-locka. 1-16. Drug -Free Workplace: Preference shall be given to businesses with Drug -Free Work Place 16 (DFW) programs. Whenever two or more proposals which are equal with respect to price, quality, and service are received by the City for the procurement of commodities or contractual services, a proposal received from a business that completes the attached DFW form certifying that it is a DFW shall be given preference in the award process. 1-17. Permits and Taxes: The Proposer shall procure all permits, pay all charges, fees, and taxes, and give all notices necessary and incidental to the due and lawful prosecution of the work. 1-18. Protests: Protests of the plans, specifications, and other requirements of the request for proposal and bids must be received in writing by the City Clerk's Office at least ten (10) working days prior to the scheduled bid opening. A detailed explanation of the reason for the protest must be included. Protests of the award or intended award of the bid or contract must be in writing and received in the City Clerk's Office within seven (7) working days of the notice of award. A detailed explanation of the protest must be included. 1-19. Termination for Convenience: A contract may be terminated in whole or in part by the City at any time and for any reason in accordance with this clause whenever the City shall determine that such termination is in the best interest of the City. Any such termination shall be affected by the delivery to the contractor at least five (5) working days before the effective date of a Notice of Termination specifying the extent to which performance shall be terminated and the date upon which termination becomes effective. An equitable adjustment in the contract price shall be made for the completed service, but no amount shall be allowed for anticipated profit on unperformed services. 17 PART II MINIMUM SPECIFICATIONS SCOPE OF SERVICES 1.1 GENERAL REQUIREMENTS: 1.1.1 Provide draft ordinance to address vacant, abandoned, unoccupied property registration. 1.1.2 Provide draft ordinance to address Foreclosure registration upon filing of Lis Pendens or Public Notice of Default. 1.1.3 Applicant will ensure all vacant, unoccupied, abandoned, and foreclosed properties are annually registered. 1.1.4 Applicant will ensure that the owner (mortgagees) are notified of any code violations for their property. 1.1.5 The applicant will ensure property maintained in accordance with City Code through contact with the property owner or the mortgagees. 1.1.6 Applicant will provide for the enforcement of the Ordinance for all non -compliant property owners/mortgagees and provide collaborative data to assist the City with code enforcement. 1.1.7 Applicant will collect fees associated with property registration as listed in the ordinance(s) 1.1.8 Applicant will provide contact information for the property owner/mortgagees, especially any non- compliant property owners/mortgagees 1.1.9 Applicant will provide definitions concerning registration of abandoned, vacant, unoccupied, and foreclosed properties including all residential and non-residential properties occupied and unoccupied. 1.1.10 Applicant will provide update to the City concerning vacancy, foreclosure, proof of sale, compliance with City Code, annual registration, assessment of late fees when applicable, renewal registration as well as monthly property inspections. 1.1.11 Applicant will provide the Civil Penalties in the Vacant Property Legislation. 18 PART III PROPOSAL REQUIREMENTS 3-1 RULES FOR PROPOSALS In order to maintain comparability and enhance the review process, proposals shall be organized in the manner specified below and include all information required herein. The proposal must name all persons or entities interested in the proposal as principals. The proposal must declare that it is made without collusion with any other person or entity submitting a proposal pursuant to this RFP. 3-2 SUBMISSION OF PROPOSALS The proposal shall be submitted on 8 Y2 "x 11" paper, portrait orientation, with headings and sections numbered appropriately. Ensure that all information is written legibly or typed. The following should be submitted for a proposing firm to be considered: 3.2.1 Cover Page - Show the name of Proposer's agency/firm, address, telephone number, name of contact person, date, and the proposal number and description. 3.2.2 Tab 1 - Table of Contents Include a clear identification of the material by section and by page number. 3.2.3 Tab 2 - Letter of Transmittal 3.2.3.1 Limit to one or two pages. 3.2.3.2 Briefly state the Proposers understanding of the work to be done and make a positive commitment to perform the work. 3.2.3.3 Give the names of the persons who will be authorized to make representations for the Proposer, their titles, addresses and telephone numbers. 3.2.3.4 Provide an official signature of a Corporate Officer certifying the contents of the Proposer's responses to the City's Request for Proposal. 3.2.4 Tab 3 - General Information 3.2.4.1 Name of Business. 3.2.4.2 Mailing Address and Phone Number. 3.2.4.3 Names and contact information of persons to be contacted for information or services if different from name of person in charge. 3.2.4.4 Normal business hours. 3.2.4.5 State if business is local, national, or international and indicate the business legal status (corporation, partnership, etc.). 3.2.4.6 Give the date business was organized and/or incorporated. 3.2.4.7 Give the location of the office from which the work is to be done and the number of professional staff employees at that office. 3.2.4.8 Indicate whether the business is a parent or subsidiary in a group of firms/agencies. If it is, please state the name of the parent company. 3.2.4.9 State if the business is licensed, permitted and/or certified to do business in the State of Florida and attach copies of all such licenses issued to the business entity. 3.2.5 Tab 4 — Project Approach Describe in detail your proposal to fulfill the requirements of the scope of services listed in section 2.2 of this RFP. 19 3.2.6 Tab 5 - Experience and Qualifications 3.2.6.1 Specify the number of years the Proposer has been in business. 3.2.6.2 Identify the Proposer's qualifications to perform the services identified in this RFP as listed in section 2-2 of the Scope of Services. Include resumes, not exceeding one page each, of all key personnel who will be assigned to the City. 3.2.7 Tab 6 - Schedule 3.2.7.1 Include a timetable that identifies the amount of time required to complete each component of the Program. 3.2.7.2 Indicate the earliest available start date for your project team. 3.2.7.3 Indicate the project completion date based on the date provided in 3.2.7.1. 3.2.8 Tab 7 - Pricing of Services 3.2.8.1 Fee basis should be an all-inclusive, base fee. 3.2.9 Tab 8 - References 3.2.9.1 List a minimum of three (3) references in Florida for which the proposer has provided elevator services. Include the name of the organization, brief description of the project, name of contact person telephone number and email address. 3.2.10 Tab 9 - Additional Forms Proposers must compete and submit as part of its Proposal all the following forms and/or documents • Proposer Qualifications • Certification regarding debarment and suspension • Drug Free workplace certification FAILURE TO SUBMIT ALL OF THE ABOVE REQUIRED DOCUMENTATION MAY DISQUALIFY PROPOSER. 20 PART IV EVALUATION OF PROPOSALS 4-1 SELECTION COMMITTEE A Selection Committee, consisting of City personnel, will convene, review, and discuss all proposals submitted. The Selection Committee will use a point formula during the review process to score proposals and assign points in the evaluation process in accordance with the evaluation criteria. The Proposer shall satisfy and explicitly respond to all the requirements of the RFP including a detailed explanation of how the services shall be performed. Each proposal will be reviewed to determine if the Proposal is responsive to the submission requirements outlines in the Solicitation. A responsive Proposal is one which follows the requirements of this Solicitation that includes all documents are submitted in the format outlined in this Solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the Proposal being deemed non- responsive. The Contract (s) will be awarded to the most responsive proposer whose Proposal best serves the interest of and represents the best values to the City of Opa-locka. 4-2 EVALUATION CRITERIA The Committee may select and choose to invite any and/or or all firms to make a presentation and be interviewed by the Committee as part of the evaluation process for this Solicitation. The Committee's decision will be communicated by staff to all Respondents. The Respondent's presentation may clarify but may not modify their submitted proposal. Any discussion between the presenter (s) and Evaluation Committee during presentations are intended only for purposes of providing clarification in response to questions from the Committee. Category Points Experience and Qualifications of professional personnel assigned to project 1. Number of years providing foreclosure property management services 2. Qualifications and experience of staff 3. Licensing 4. Adherence to requirements, forms and qualifications listed in this RFP 25 References 1. Performance of similar services for governmental clients including at least two references 10 Resources and approach 1. Adequate resources 2. Proposed plan and approach to fulfilling scope 30 Price Proposal 1. Cost of proposed services 35 TOTAL 100 21 4-3 ORAL PRESENTATIONS Proposers may be required to make individual presentations to the City Selection Committee in order to clarify their proposals. Only those firms with the highest rated scores in accordance with the stated criteria and their weights will be invited to give oral presentations. However, the City has the right to accept the best proposal as submitted, without discussion or negotiation. If the City determines that such presentations are needed, a time and place will be scheduled for oral presentations. Each Proposer shall be prepared to discuss and substantiate any of the areas of the proposal submitted, and its qualifications to perform the specified services. During the oral presentations, the Proposers should relate their discussion to the evaluation criteria, which will include (but not be limited to) their approach to the project. The proposed Project Manager must be in attendance. The Evaluation Criteria may be changed for the oral presentation evaluation phase. References and site visits (if completed) shall be included in the final evaluation criteria, along with other criteria and weights as determined by the Selection Committee. Finalists will be informed as to the revised criteria, if any, prior to their oral presentation. Additionally, prior to award of an Agreement pursuant to this RFP, the City may require Proposers to submit such additional information bearing upon the Proposer's ability to perform the services in the Agreement as the City deems appropriate. 4-4 FINAL SELECTION The City of Opa-locka will select the firm that meets the best interests of the City. The City shall be the sole judge of its own best interests, the proposals, and the resulting negotiated agreement. The City's decisions will be final. Following the notification of the selected firm, it is expected that an Agreement will be executed between both parties. City staff will recommend award to the responsible Proposer whose Proposal is determined to provide overall best value to the City, considering the evaluation factors in this RFP. 4-5 AWARD AND CONTRACT EXECUTION After review by the Selection Committee of the proposals and oral presentations a recommendation will be made to the City Manager for submission to the City Commission for final approval. Upon Commission authorization, contract negotiations will be initiated with the first ranked firm. If those negotiations are unsuccessful, the City will formally terminate negotiations with the first ranked firm and will commence contract negotiations with the next ranked firm, etc. Upon successful contract negotiations with the prevailing firm, the remaining firms will be notified that the process has been completed and that they were not selected. 22 RFP NO. 22-0906200 PROPOSER QUALIFICATIONS VACANT/ABANDONED/FORECLOSED PROPERTY MANAGEMENT The Proposer, as a result of this proposal, MUST hold a County and/or Municipal Contractor's Occupational License in the area of their fixed business location. The following information MUST be completed and submitted with the proposal to be considered: 1. Legal Name and Address: Name: Address: City, State, Zip: Phone/Fax: 2. Check One: Corporation () Partnership () Individual () 3. If Corporation, state: Date of Incorporation: State in which Incorporated: 4. If an out-of-state Corporation, currently authorized to do business in Florida, give date of such authorization: 5. Name and Title of Principal Officers Date Elected: 6. The length of time in business: years 7. The length of time (continuous) in business as a service organization in Florida: years 8. Provide a list of at least three commercial or government references that the bidder has supplied service/commodities meeting the requirements of the City of Opa-locka specification, during the last twenty-four months. 9. A copy of County and/or Municipal Occupational License(s) Note: Information requested herein and submitted by the proposers will be analyzed by the City of Opa-locka and will be a factor considered in awarding any resulting contract. The purpose is to insure that the Contractors, in the sole opinion of the City of Opa-locka, can sufficiently and efficiently perform all the required services in a timely and satisfactory manner as will be required by the subject contract If there are any terms and/or conditions that are in conflict the most stringent requirement shall apply. 23 RFP NO: 22-0906200 PRICE PROPOSAL FORM VACANT/ABANDONED/FORECLOSED PROPERTY MANAGEMENT Firms must use the Cost Proposal below to submit your Firm's cost for this project indicated in the Scope of Service herein. The City reserves the right to increase, decrease, and/or choose the items and quantities below for the Project to meet its available budget using the hourly rates provided below. Proposing firm must completely fill out each row below. Your firm must provide a detailed fee schedule that explains the cost and services for each description of task. LUMP SUM PRICE: $ SUBMITTED THIS BID SUBMITTED BY: DAY OF 2022. Company Telephone Number Name of Person Authorized to Submit Bid Signature Title Fax Number Email Address 24 CITY OF OPA-LOCKA CERTIFICATION REGARDING DEBARMENT, SUSPENSION PROPOSED DEBARMENT AND OTHER MATTERS OF RESPONSIBILITY 1. The Proposer certifies, to the best of its knowledge and belief, that the Proposer and/or any of its Principals: A. Are not presently debarred, suspended, proposed for debarment, or declared ineligible for the award of contracts by any Federal agency. B. Have not, within a three-year period preceding this offer, been convicted of or had a civil judgment rendered against them for: commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, state, or local) contract or subcontract; violation of Federal or state antitrust statutes relating to the submission of offers; or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, tax evasion, or receiving stolen property; and C. Are not presently indicted for, or otherwise criminally or civilly charged by a governmental entity with, commission of any of the offenses enumerated in paragraph 1-B of this provision. 2. The Proposer has not, within a three-year period preceding this offer, had one or more contracts terminated for default by any City, State or Federal agency. A. "Principals," for the purposes of this certification, means officers; directors; owners; partners; and, persons having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and similar positions). This Certification Concerns a Matter Within the Jurisdiction of an Agency of the United States and the Making of a False, Fictitious, or Fraudulent Certification May Render the Maker Subject to Prosecution Under Section 1001, Title 18, United States Code. B. The Proposer shall provide immediate written notice to the Contracting Officer if, at any time prior to contract award, the Proposer learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. C. A certification that any of the items in paragraph (a) of this provision exists will not necessarily result in withholding of an award under this solicitation. However, the certification will be considered in connection with a determination of the Proposer's responsibility. Failure of the Proposer to furnish a certification or provide such additional information as requested by the Contracting Officer may render the Proposer non -responsive. D. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of a Proposer is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings. E. The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was placed when making award. If it is later determined that the Proposer knowingly rendered an erroneous certification, in addition to other remedies available to the Government, the Contracting Officer may terminate the contract resulting from this solicitation for default. 25 AS THE PERSON AUTHORIZED TO SIGN THE STATEMENT, I CERTIFY THAT THIS FIRM COMPLIES FULLY WITH THE ABOVE REQUIREMENTS. Signature Printed Name 26 CITY OF OPA-LOCKA RFP NO. 22-0906200 DRUG -FREE WORKPLACE CERTIFICATION FORM Whenever two (2) or more bids/proposals, which are equal with respect to price, quality, and service, are received by the CITY OF OPA-LOCKA for the procurement of commodities or contractual services, a bid/proposal received from a business that certifies that it has implemented a drug -free workplace program shall be given preference in the award process. In order to have a drug -free workplace program, a business shall: 1. Publish a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of controlled substances is prohibited in the workplace and specifying the actions that will be taken against employees for violations of such prohibition. 2. Inform employees about the dangers of drug abuse in the workplace, the business's policy of maintaining a drug -free workplace, any available drug counseling, rehabilitation, and employee assistance programs, and the penalties that may be imposed upon employees for drug abuse violations. 3. Give each employee engaged in providing the commodities or contractual services that are under bid a copy of the statement specified in number (1). 4. In the statement specified in number (1), notify the employees that as a condition for working on the commodities or contractual services that are under bid, the employee will abide by the terms of the statement and will notify the employer of any conviction on or plea of guilty or no contest to any violation of Chapter 893, Florida Statutes or of any controlled substance law of the United States or any singular state, for a violation occurring in the workplace no later than five (5) days after such conviction. 5. Impose a sanction on, or require the satisfactory participation in a drug abuse assistance or rehabilitation program if such is available in the employee's community by any employee who is so convicted. 6. Make a good faith effort to continue to maintain a drug -free workplace through implementation of Section 287.087, Florida Statutes. This Certification is submitted by the (Name) of (Title/Position) (Company) who does hereby certify that said Company has implemented a drug -free workplace program, which meets the requirements of Section 287.087, Florida Statutes, which are identified in numbers (1) through (6) above. Date Signature 27 CITY OF OPA-LOCKA NON -COLLUSION AFFIDAVIT STATE OF FLORIDA - COUNTY OF MIAMI DADE being first duly sworn, deposes and says that: (1) He/She/They is/are the (Owner, Partner, Officer, Representative or Agent) of the PROPONENT that has submitted the attached proposal; (2) He/She/They is/are fully informed respecting the preparation and contents of the attached Proposal and of all pertinent circumstances respecting such Proposal; (3) Such Proposal is genuine and is not a collusive or sham Proposal; (4) Neither the said PROPONENT nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other PROPONENT, firm, or person to submit a collusive or sham Proposal in connection with the Work for which the attached Proposal has been submitted; or to refrain from Proposing in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any PROPONENT, firm, or person to fix any overhead, profit, or cost elements of the Proposal or of any other PROPONENT, or to fix any overhead, profit, or cost elements of the Proposed Price or the Proposed Price of any other PROPONENT, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against (Recipient), or any person interested in the proposed Work; (5) The price or prices quoted in the attached Proposal are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the PROPONENT or any other of its agents, representatives, owners, employees or parties of interest, including this affiant. Signed, sealed and delivered in the presence of: By: Witness Signature Witness Print Name and Title 28 NON-DISCRIMINATION AFFIDAVIT I, the undersigned, hereby duly sworn, depose and say that the organization, business or entity represented herein shall not discriminate against any person in its operations, activities or delivery of services under any agreement it enters into with the City of Opa-locka. The same shall affirmatively comply with all applicable provisions of federal, state and local equal employment laws and shall not engage in or commit any discriminatory practice against any person based on race, age, religion, color, gender, sexual orientation, national origin, marital status, physical or mental disability, political affiliation or any other factor which cannot be lawfully used as a basis for service delivery. By: Title: Sworn and subscribed before this day of , 20_ Notary Public, State of Florida (Printed Name) My commission expires: E -VERIFY Effective January 1, 2021, public and private employers, contractors and subcontractors will be required to register with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/sub-contractors) assigned by Vendor /Consultant/ Contractor to perform work pursuant to the contract with the Department. The Vendor /Consultant/ Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City; and By entering into a Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If t contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. The Contractor acknowledges it is liable to the City for any additional costs as a result of termination of the contract due to Contractor's failure to comply with the provisions herein. 30 E -VERIFY FORM Definitions: "Contractor" means a person or entity that has entered or is attempting to enter into a contract with a public employer to provide labor, supplies, or services to such employer in exchange for salary, wages, or other remuneration. "Subcontractor" means a person or entity that provides labor, supplies, or services to or for a contractor or another subcontractor in exchange for salary, wages, or other remuneration. Effective January 1, 2021, public and private employers, contractors and subcontractors will begin required registration with, and use of the E -verify system in order to verify the work authorization status of all newly hired employees. Vendor/Consultant/Contractor acknowledges and agrees to utilize the U.S. Department of Homeland Security's E -Verify System to verify the employment eligibility of: a) All persons employed by Vendor/Consultant/Contractor to perform employment duties within Florida during the term of the contract; and b) All persons (including sub-vendors/subcompanies/subcontractors) assigned by Vendor/Consultant/Contractor to perform work pursuant to the contract with the Department. The Vendor/Consultant/Contractor acknowledges and agrees that use of the U.S. Department of Homeland Security's E -Verify System during the term of the contract is a condition of the contract with the City of Opa-locka; and Should vendor become successful Contractor awarded for the above -named project, by entering into this Contract, the Contractor becomes obligated to comply with the provisions of Section 448.095, Fla. Stat., "Employment Eligibility," as amended from time to time. This includes but is not limited to utilization of the E -Verify System to verify the work authorization status of all newly hired employees, and requiring all subcontractors to provide an affidavit attesting that the subcontractor does not employ, contract with, or subcontract with, an unauthorized alien. The contractor shall maintain a copy of such affidavit for the duration of the contract. Failure to comply will lead to termination of this Contract, or if a subcontractor knowingly violates the statute, the subcontract must be terminated immediately. If this contract is terminated for a violation of the statute by the Contractor, the Contractor may not be awarded a public contract for a period of 1 year after the date of termination. Company Name: Authorized Signature: Print Name: Title: Date: 31 EXHIBIT "B" SCOPE OF SERVICES MINIMUM SPECIFICATIONS SCOPE OF SERVICES 1.2 GENERAL REQUIREMENTS: 1.2.1 Provide draft ordinance to address vacant, abandoned, unoccupied property registration. 1.1.2 Provide draft ordinance to address Foreclosure registration upon filing of Lis Pendens or Public Notice of Default. 1.1.12 Applicant will ensure all vacant, unoccupied, abandoned, and foreclosed properties are annually registered. 1.1.13 Applicant will ensure that the owner (mortgagees) are notified of any code violations for their property. 1.1.14 The applicant will ensure property maintained in accordance with City Code through contact with the property owner or the mortgagees. 1.1.15 Applicant will provide for the enforcement of the Ordinance for all non -compliant property owners/mortgagees and provide collaborative data to assist the City with code enforcement. 1.1.16 Applicant will collect fees associated with property registration as listed in the ordinance(s) 1.1.17 Applicant will provide contact information for the property owner/mortgagees, especially any non -compliant property owners/mortgagees 1.1.18 Applicant will provide definitions concerning registration of abandoned, vacant, unoccupied, and foreclosed properties including all residential and non-residential properties occupied and unoccupied. 1.1.19 Applicant will provide update to the City concerning vacancy, foreclosure, proof of sale, compliance with City Code, annual registration, assessment of late fees when applicable, renewal registration as well as monthly property inspections. 1.1.20 Applicant will provide the Civil Penalties in the Vacant Property Legislation. 32