HomeMy Public PortalAbout02 February 5, 1997 Budget & FinanceRIVERSIDE CO TRANSPORTATION COMMISSION
BUDGET AND FINANCE COMMITTEE
(COMMISSIONERS MICHAEL BARRY, BOB BUSTER, WILLIAM KLEINDIENST)
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
3560 UNIVERSITY AVENUE, SUITE 100
RIVERSIDE, CALIFORNIA 92501
1:30 P.M.
WEDNESDAY, FEBRUARY 5, 1997
AGENDA
1. CALL TO ORDER.
2. APPROVAL OF MINUTES - December 4, 1996. (Due to lack of quorum, there was no January 2, 1997
Budget/Finance Committee meeting.)
3. PUBLIC COMMENTS.
4. ADDITIONS/REVISIONS.
5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS.
5A. City of Murrieta Loan.
Overview
Staff is recommending that the Commission authorize the Executive Director to execute the
Amended Restated Installment Sale Agreement subject to minor modifications as deemed appropriate
subject to review by Legal Counsel.
5B. .Annual Audit Review by Ernst & Young.
Overview
The Transportation Development Act (TDA) statutes and the Measure A ordinance requires that the
Commission annually perform audits of fund recipients. The same statutory requirements exist for
the Commission based on both statutory provisions and legal requirements embodied in the various
bonding documents. This item is for receive and file.
5C. Uncommitted Carryover Detail.
Overview
Staff is recommending that the Commission determine if the funds should be spent on a project (based
on the priorities identified in the Strategic Plan), or be used for current year expenditures (i.e., reduce
the current year projected issuance).
5D. Local Transportation Fund Estimate for 1997/98.
Overview
Staff is recommending that the Commission approve the areas apportionments based on the revenue
estimate provided by staff and the Auditor Controller of the County of Riverside.
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Agenda - Budget/Finance Committee
February 5, 1997
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5E. Sponsorship of UCLA Arrowhead Symposium.
Overview
Staff is recommending that the Commission authorize the expenditure of $5,000 from its 1996-97
Conference Budget to co-sponsor the 1997 policy/research
5F. Investment Report for Quarter Ending December 31, 1996.
Overview
Presented for receive and file is the quarterly investment report as required by state law and
Commission policy. The report has been reformatted to confinn to new state law requiring disclosure
of market value and a projection of six month cash flows. The County's Investment Report for the
month ending December 31, 1996 is also presented.
5G. Monthly Cost and Schedule Reports.
Overview
The presented material depicts the current costs and schedule status of contracts reported by routes,
commitments, and cooperative agreements executed by the Commission. For each contract and
agreement, the report lists the authorized value approved by the Commission, percentage of contract
amount expended to date, and the project expenditures by route with status for the month ending
December 31, 1996. Detailed supporting material for all schedules, contracts and cooperative
agreement is available from Bechtel staff. This item is for receive and file.
6. HIGHWAYS/LOCAL STREETS AND ROADS.
6A. Award of Contract to Robert Bein, William Frost & Associates (RBF) to Perform Corona By -Pass
(Tollroad) - Preliminary Feasibility Assessment.
Overview
Staff is recommending that the Commission approve the award of a contract, with a not to exceed
amount of $169,220 to Robert Bein, William Frost & Associates. The standard RCTC model
agreement will be used. A 20% extra work amount will be provided to address any project
contingencies that might develop during the course of performing this study. The proposed
authorized amount total including extra work will be $203,064.
6B. State Route 79 Realignment Study near the cities of Hemet and San Jacinto.
Overview
Staff is recommending that the Commission award a contract to CH2M Hill, with a not the exceed
amount of $75,000 to perform an alignment study for State Route 79 near the cities of Hemet and San
Jacinto. There are currently no extra work funds available for this project. The standard RCTC
model consultant agreement will be used for the contract with CH2M Hill. Minor changes to the
model agreement are permitted subject to review and approval of the Executive Director and Legal
Counsel.
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P a g e 3
A g e n d a - B u d g e t / F i n a n c e C o m m i t t e e
F e b r u a r y 5 , 1 9 9 7
6 C . P r e p a r e P r o j e c t R e p o r t a n d E n v i r o n m e n t a l D o c u m e n t s f o r S t a t e R o u t e 7 4 R e a l i g n m e n t A l o n g t h e
P r o p o s e d E t h a n a c R e g i o n a l C o r r i d o r .
O v e r v i e w
S t a f f i s r e c o m m e n d i n g t h a t t h e C o m m i s s i o n : 1 ) A p p r o v e t h e e x p e n d i t u r e o f M e a s u r e A f u n d s t o
p e r f o r m p r e l i m i n a r y e n g i n e e r i n g a n d e n v i r o n m e n t a l a n a l y s i s o f a n e w E a s t / W e s t a l i g n m e n t o f S t a t e
R o u t e 7 4 , s o u t h o f C i t y o f P e r r i s ; a n d , 2 ) d i r e c t s t a f f t o i n v e s t i g a t e t h e s t a t u s o f e x i s t i n g c o n s u l t a n t s
a s s i g n e d t o t h e M e a s u r e A S t a t e R o u t e 7 4 p r o j e c t s a n d b r i n g b a c k r e c o m m e n d a t i o n s o n h o w b e s t t o
p r o c e e d w i t h t h e s e s t u d i e s a s e i t h e r a c o n t i n u a t i o n o f p r e v i o u s w o r k o r t o i s s u e R e q u e s t f o r P r o p o s a l s
a n d s e l e c t a n e w t e a m o f c o n s u l t a n t s .
7 . R A I L .
7 A . P r e s e n t a t i o n o f E l e c t r o n i c S e c u r i t y S u r v e i l l a n c e R e p o r t a n d R e q u e s t f o r D i r e c t i o n f r o m C o m m i s s i o n
o n H o w t o P r o c e e d w i t h F i n d i n g s .
O v e r v i e w
T h a t t h e B u d g e t a n d F i n a n c e C o m m i t t e e d i s c u s s t h e i n f o r m a t i o n a n d o p t i o n s p r o v i d e d a n d d i r e c t S t a f f
o n h o w t o p r o c e e d .
7 B . S a n J a c i n t o B r a n c h l i n e T r a c k I m p r o v e m e n t S t u d y ; P o l i c y a n d P r o g r a m I m p l i c a t i o n s .
O v e r v i e w
T h i s i t e m i s t o r e q u e s t t h e C o m m i s s i o n : 1 ) t o r e v i e w t h e b u s i n e s s p l a n t o d e t e r m i n e i f a s h o r t - l i n e r a i l
o p e r a t i o n o n t h e S a n J a c i n t o B r a n c h l i n e w o u l d b e f i n a n c i a l l y v i a b l e ; a n d , 2 ) I f d e t e r m i n e d t o b e
v i a b l e , c o n s i d e r i f R C T C s h o u l d s e e k a n d a c c e p t h t e t r a n s f e r o f f r e i g h t u s e r i g h t s f r o m B N S F a s a
c o n d i t i o n o f a d d i t i o n a l c a p i t a l i m p r o v e m e n t s a s d o c u m e n t e d b y t h e N o v e m b e r 1 4 , 1 9 9 6 a g e n d a i t e m .
7 C . I n l a n d E m p i r e H i g h S p e e d R a i l C o r r i d o r R e f i n e m e n t .
O v e r v i e w
R C T C ' s r a i l c o n s u l t a n t , C a r l S c h i e r m e y e r , h a s p r e p a r e d a n a c t i o n p l a n t o m o r e s p e c i f i c a l l y d e f i n e a
c o r r i d o r a l i g n m e n t a n d t o b u i l d a n I n l a n d E m p i r e c o n s e n s u s w i t h w h i c h t o f u r t h e r i n f l u e n c e t h e S t a t e
e f f o r t . T h e w o r k p l a n p r o p o s e s a c o s t o f a p p r o x i m a t e l y $ 5 4 , 0 0 0 u t i l i z i n g S c h i e r m e y e r C o n s u l t i n g .
C o m m i t t e e m e m b e r s , c o n s i s t i n g o f R C T C a n d S a n B A G r e p r e s e n t a t i v e s , h a v e r e q u e s t e d s h a r e d
f u n d i n g ( $ 3 0 , 0 0 0 e a c h a g e n c y ) o f t h e p r o j e c t .
7 D . L o a n t o I n t e r c i t y R a i l J o i n t P o w e r s B o a r d .
O v e r v i e w
T h i s i t e m i s t o d e t e r m i n e f u n d i n g t o c o m p l e t e w o r k p r o g r a m a n a l y z i n g t h e f i s c a l a s p e c t s o f
a d m i n i s t e r i n g i n t e r c i t y r a i l w i t h i n S o u t h e r n C a l i f o r n i a . S t a f f w i l l p r e s e n t a t t h e B u d g e t / F i n a n c e
C o m m i t t e e m e e t i n g t h e r e c o m m e n d a t i o n o n f u n d i n g f r o m t h e T A C s c h e d u l e d t o m e e t o n F e b r u a r y
4 , 1 9 9 7 .
8 . A D J O U R N M E N T .
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M I N U T E S
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RIVERSIDE COUNTY TRANSPORTA T/ON COMMISSION
96-11
BUDGET AND FINANCE COMMITTEE
December 4, 1996
MINUTES
1. CALL TO ORDER.
Vice -Chairperson Bob Buster called the meeting of the Budget/Finance Committee to order at
12:06 p.m. at the Riverside County Transportation Commission, 3560 University Avenue, Suite
100, Riverside, California 92501.
Members Present
Michael Barry
Bob Buster
William Kleindienst
2. APPROVAL OF MINUTES.
M/S/C to approve the meeting minutes of November 4, 1996.
3. PUBLIC COMMENTS.
There were no public comments.
4. ADDITIONS/REVISIONS.
There were no additions/revisions.
5. ADMINISTRATIVE ITEMS/FINANCIAL ITEMS.
5A. Sponsorship of Inland Empire Quarterly Economic Report.
Commissioner Will Kleindienst asked how the Inland Empire Quarterly Economic Report
is being developed and whether it covers the entire county, and what is the difference
between a sponsorship versus a subscription.
Dean Martin, Chief Financial Officer responded the report deals with the entire County,
the report focuses on western and eastern areas of the county. If there is particular
data the Commission wants to look at in the eastern county, there would be no
problem in obtaining that information. The sponsorship allows the ability to have input
and that RCTC logo on the newsletter would allow control of its distribution.
M/S/C that the Commission authorize the Executive Director to expend the funds
necessary to become an ongoing annual sponsor of the Inland Empire Quarterly
newsletter.
5B. Restructure of the City of Murrieta Loan Agreement.
Dean Martin stated that the Commission committed to loaning the City of Murrieta up
*Dean Martin and Jack Reagan participated via telephone.
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Minutes - Budget/Finance Committee
December 4, 1996
to $17,000,000 to finance interchange improvements needed for an adjacent mall
development project. Plans have changed and the City is now requesting that the
commitment be lowered to $6,000,000. There are a number of transportation
improvement projects the City would like to move forward with and to accomplish this,
the City plans to issue debt backed by gas tax revenues.
Commissioner Buster asked if the request is equal to any criteria used to fund other
entity, and Dean Martin stated the portion secured by the Measure A revenues is
completely consistent with existing finance and guidelines. The rest of the loan is not
consistent with the guidelines but staff is taking a level of security that exceeds what
those guidelines require.
Commissioner Michael Barry asked and Commissioners Kleindienst and Buster
concurred that staff bring back additional information on what projects the loan will be
used, how the loan will be secured and the loan payment terms.
M/S/C that the Commission: 1) Provide conceptual approval to lowering the
commitment to the City of Murrieta to finance certain transportation improvements
from $17,000,000 to $6,000,000; and, 2) authorize staff to work with Legal
Counsel and the City of Murrieta to draft a loan agreement and bring back to the
Commission in sixty days or less with additional information on what projects the
loan will be used, how the loan will be secured and loan payment terms.
5C. Investment Report for Quarter Ending September 30, 1996
Dean Martin asked that this item be deferred until the County of Riverside Investment
Report is obtained.
5D. Uncommitted Carryover from 95/96.
Dean Martin stated that RCTC Chair be requested an accounting of what portion of the
carryover from 95/96 for highways and commuter rail was uncommitted. After
analyzing the difference, the amount uncommitted is $5.8 million. Correspondence
was received from Patricia Larson, Executive Director, Coachella Valley Association of
Governments, with some suggestions on how the uncommitted carryover funds are to
be handled. At this point, there needs to be additional research. He believes that most
of the uncommitted carryover is western county funds. This information will be
presented to the Commission at the December 11th meeting.
The Committee, since all of the information is not available, determined not to forward
a recommendation to the Commission.
5E. Monthly Cost and Schedule Reports.
M/S/C that the Commission receive and file.
6. HIGHWAYS/LOCAL STREETS AND ROADS.
6A. FY 1996-2000 Measure "A" Five Year Capita/ Improvement P/an for the City of
Murrieta.
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Minutes - Budget/Finance Committee
December 4, 1996
M/S/C that the Commission approve the FY 1996-2000 Measure A Five Year
Capital Improvement Plan for the City of Murrieta as submitted.
6B. FY 1997-2001 Measure "A" Five Year Capital Improvement Plan for the County of
Riverside.
M/S/C that the Commission approve an amendment to the FY 1997-2001 Measure
A Five Year Capital Improvement Plan for the County of Riverside as submitted.
6C. Measure "A" Streets and Roads Funding Compliance Issues.
Dean Martin said the Commission, at the August 14, 1996 meeting, recommended that
staff develop definitive courses of action available to the Budget/Finance Committee
for recommendation to the Commission and bring back for consideration.
Correspondence was received CVAG suggesting one other alternative, "make excess
funds available to loan to CVAG for its Regional Arterial Program."
Commissioner Kleindienst asked if the request from CVAG was satisfactory to staff and
Jack Reagan responded that the request could be included with the No. 4 staff
recommendation.
M/S/C that the Commission adopt as policy the following definitive courses of
action available to the Budget/Finance Committee: 1) Withhold funds until the
excess fund balance plus the funds being withheld are below the three (3) year
level; 2) require the jurisdiction to return any amounts in excess of three (3) years
revenues if they cannot demonstrate an immediate project need; 3) loan funds to
other jurisdictions for a limited period of time with a definitive or established
repayment schedule; or, 4) make excess funds available to loan to the Commission
for its rail and highway projects or to the Coachella Valley Association of
Governments for its Regional Arterial Program.
6D. Yuma Drive Interchange Project.
M/S/C that the Commission approve the use of Edison to perform the installation
of the subject conduits for the Yuma project and authorize staff and Legal Counsel
to prepare and enter into an agreement with Edison to perform the work for an
amount not to exceed $19,000 with an extra work amount of $4,000.
7. TRANSIT/PARK-N-RIDE/BICYCLE.
7A. City of Banning - Request to Reprogram Local Transportation Funds.
M/S/C that the Commission amend the City of Banning's FY 1997 Short Range
Transit Plan to include the projects outlined and approve reprogramming $4600 in
Local Transportation Funds for these project.
7B. SB 821 Bicycle and Pedestrian Facilities Program - Request from the City of Perris to
Spend Carryover Funds.
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Minutes - Budget/Finance Committee
December 4, 1996
M/S/C that the Commission authorize the City of Perris to spend the balance of
$17,174 in FY 1995-96 SB 821 funds on its extended Downtown Sidewalk
Improvement Project.
8. INTELLIGENT TRANSPORTATION SYSTEMS/SERVICE AUTHORITY FOR FREEWAY
EMERGENCIES.
8A. Intelligent Transportation Systems - Proposed Projects.
Hideo Sugita, Assistant Director Planning and Programming, said staff will be working
largely with SanBAG and that the letter of support will endorse all five projects.
M/S/C that the Commission: 1) Approve up to $107,680 of FY 1996-97
unallocated SAFE funds as local match for the Intercad, Smart Call Box and Truck
Kiosk projects, with the understanding that staff will seek federal approval of other
sources of funds as match. The other sources of matching funds could be private,
other local, and in -kind (e.g. staff time); and, 2) authorize staff to submit a letter
of support for the ITS project proposals, endorsing all five projects, which
identifies the amount of matching funds from RCTC (if approved).
8B. Assignment of Contract From GTE Call Box Group to Comarco Wireless Technologies.
Hideo Sugita asked that this item be pulled from the agenda.
M/S/C that this item be pulled from the agenda.
9. ADJOURNMENT.
There being no further business to come before the Budget/Finance Committee, the meeting
was adjourned at 1:20 p.m.
spectfully submitted,
5-4--.40
N t K nha��
�Y
Clerk of the Commission
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A G E N D A I T E M # 5 A
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 5 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T :
C i t y o f M u r r i e t a L o a n
T h e C o m m i s s i o n g r a n t e d c o n c e p t u a l a p p r o v a l t o r e d u c e t h e $ 1 7 , 0 0 0 , 0 0 0 l o a n c o m m i t m e n t t o t h e
C i t y o f M u r r i e t a t o $ 6 , 0 0 0 , 0 0 0 . S t a f f w a s i n s t r u c t e d t o n e g o t i a t e a n e w a g r e e m e n t w i t h t h e C i t y f o r
s u b s e q u e n t a p p r o v a l b y t h e C o m m i s s i o n . S t a f f , a l o n g w i t h L e g a l C o u n s e l , h a v e c o m p l e t e d t h a t
p r o c e s s , u s i n g t h e o l d a g r e e m e n t a s t h e b a s i s a n d m a k i n g t h e c h a n g e s n e c e s s a r y t o p r o v i d e a d e q u a t e
p r o t e c t i o n t o t h e C o m m i s s i o n w h i l e g r a n t i n g t h e C i t y t h e n e e d e d f i n a n c i a l s u p p o r t t o c o m p l e t e t h e
d e s i r e d p r o j e c t .
T h e a t t a c h e d a m e n d e d a g r e e m e n t i n c o r p o r a t e s m u c h o f t h e p r o t e c t i o n t h a t e x i s t e d i n t h e o r i g i n a l
a g r e e m e n t . T h o s e p r o t e c t i o n s i n c l u d e a p e r f e c t e d s e c u r i t y i n t e r e s t s i n a l l o f t h e C i t y ' s M e a s u r e A
r e v e n u e s , t h e e n t i r e S u r f a c e T r a n s p o r t a t i o n P r o g r a m ( S T P ) d i s c r e t i o n a r y a l l o c a t i o n o f $ 2 . 2 m i l l i o n ,
a n d a l l t h e d e v e l o p e r f e e s g e n e r a t e d b y t h e S o u t h w e s t B r i d g e a n d T h o r o u g h f a r e A s s e s s m e n t
D i s t r i c t . I t i s f u r t h e r s u p p o r t e d b y t h e f u l l f a i t h a n d c r e d i t o f t h e C i t y o f M u r r i e t a a s e v i d e n c e d b y
a g r o u n d l e a s e s e c u r e d b y c e r t a i n c i t y p a r k p r o p e r t i e s .
T h e a g r e e m e n t c a l l s f o r r e p a y m e n t o f a l l l o a n e d M e a s u r e A f u n d s b y t h e e n d o f t h e M e a s u r e w i t h
m o n t h l y p r i n c i p a l a n d i n t e r e s t p a y m e n t s . T h e S T P p o r t i o n m u s t b e r e p a i d a s s o o n a s t h e f u n d s a r e
r e c e i v e d f r o m t h e s t a t e . A n y i n t e r e s t t h a t a c c r u e s o n t h e S T P p o r t i o n o v e r a n d a b o v e t h e a m o u n t
r e c e i v e d f r o m t h e S t a t e m u s t b e r e p a i d w i t h e i t h e r M e a s u r e A o r d e v e l o p e r f e e s . T h e C i t y i s r e q u i r e d
t o r e m i t a l l d e v e l o p e r f e e s t o t h e C o m m i s s i o n a s r e c e i v e d f o r p a y d o w n o f a n y a m o u n t s n o t c o v e r e d
b y t h e o t h e r t w o f u n d i n g s o u r c e s ( i . e . , M e a s u r e A a n d S T P ) . T h e C o m m i s s i o n h a s r e l i n q u i s h e d i t s
s e c u r i t y i n t e r e s t s i n t h e g a s t a x r e v e n u e s a s t h e C i t y w i l l b e b o n d i n g a g a i n s t t h o s e r e v e n u e s t o
p r o v i d e a d d i t i o n a l p r o j e c t f u n d i n g .
O n c e t h e d e v e l o p e r f e e a n d t h e S T P p o r t i o n s o f t h e l o a n a r e r e p a i d i n f u l l , t h e n t h e C o m m i s s i o n w i l l
r e l e a s e a l l s e c u r i t y i n t e r e s t s i n c l u d i n g t h e C i t y ' s g e n e r a l f u n d , a n d t h e r e m a i n i n g l o a n w i l l s i m p l y
b e a r e g u l a r M e a s u r e A l o a n . T h e o n l y e x c e p t i o n c o n t e m p l a t e d b y t h i s a g r e e m e n t i s t h a t t h e C i t y
i s o n l y b i n g r e q u i r e d t o m a i n t a i n a 1 . 5 c o v e r a g e r a t i o i n s t e a d o f t h e 2 . 0 r a t i o r e q u i r e d b y t h e
C o m m i s s i o n ' s f i n a n c i n g p o l i c y . S t a f f f e e l s t h a t t h i s i s a r e a s o n a b l e a n d p r u d e n t c o n c e s s i o n g i v e n
t h e s i g n i f i c a n t l y r e d u c e d e x p o s u r e f r o m a l o w e r e d c o m m i t m e n t a m o u n t .
T h e C i t y o f M u r r i e t a w i l l b e p r e s e n t t o a d d r e s s c o n c e r n s a n d q u e s t i o n s i n c l u d i n g p r o v i d i n g a
c o m p l e t e p r o j e c t d e s c r i p t i o n a n d p l a n o f f i n a n c e .
FINANCIAL DATA:
Project Cost:
-0- (Cost of debt will be offset by interest payments from the
City)
Source of Funds:
Commercial Paper (may be taken out with long term debt issue)
Included In Current Year
Budget (YIN):
No. Budget amendment is not proposed as it is not anticipated
that the Commission will actual begin funding till FY 98
Budget Adjustment Required:
STAFF RECOMMENDATION:
That the Commission authorize the Executive Director to execute the attached Amended and
Restated Installment Sale Agreement substantially in form as attached subject to minor modifications
as deemed appropriate subject to review by Legal Counsel.
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A M E N D E D A N D R E S T A T E D
I N S T A L L M E N T S A L E A G R E E M E N T
R E L A T I N G T O C E R T A I N I - 1 5 / I - 2 1 5
F R E E W A Y I N T E R C H A N G E I M P R O V E M E N T S
D a t e d a s o f F e b r u a r y 1 , 1 9 9 7
b y a n d b e t w e e n
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
a s S e l l e r
a n d
T H E C I T Y O F M U R R I E T A
a s P u r c h a s e r
R V P U B U R R \ 1 7 2 4 9
TABLE OF CONTENTS
ARTICLE I
DEFINITIONS AND EXHIBITS
SECTION 1.1. Definitions 2
SECTION 1.2. Exhibits 5
ARTICLE II
REPRESENTATIONS, COVENANTS AND WARRANTIES
SECTION 2.1. Representations, Covenants and Warranties of the City 5
SECTION 2.2. Representations, Covenants and Warranties of the Seller 6
ARTICLE III
SALE OF PROJECT; TERMINATION OF THIS AGREEMENT;
INSTALLMENT PAYMENTS; TITLE TO THE PROJECT
SECTION 3.1. Sale 7
SECTION 3.2. Title 7
SECTION 3.3. Term of Agreement 7
SECTION 3.4. Installment Payments 7
SECTION 3.5. Obligations of the City 9
SECTION 3.6. Pledge of Pledged Revenues; Deposits to Pay Acquisition
and Construction Costs and Installment Payments 9
SECTION 3.7. Limitations on Parity Obligations • 10
ARTICLE IV
ESTABLISHMENT OF FUNDS AND ACCOUNTS;
ACQUISITION OF THE PROJECT
SECTION 4.1. Establishment of Funds and Accounts 10
SECTION 4.2. Establishment of Pledged Revenues Fund 10
SECTION 4.3. Assignment of City's Right to Receive Measure A Funds 11
SECTION 4.4. Establishment and Application of Reserve Fund 11
SECTION 4.5. Acquisition and Construction of the Project 11
SECTION 4.6 Payment of Acquisition and Construction Costs 12
SECTION 4.7. Investment of Reserve Fund 12
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"
"
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T A B L E O F C O N T E N T S
( c o n t i n u e d )
A R T I C L E V
M A I N T E N A N C E O F P R O J E C T ; T A X E S ;
I N S U R A N C E ; A N D O T H E R M A T T E R S
S E C T I O N 5 . 1 . M a i n t e n a n c e o f P r o j e c t , U t i l i t i e s , T a x e s a n d A s s e s s m e n t s 1 2
S E C T I O N 5 . 2 . M o d i f i c a t i o n o f P r o j e c t . 1 3
S E C T I O N 5 . 3 . P u b l i c L i a b i l i t y a n d P r o p e r t y D a m a g e I n s u r a n c e 1 3
S E C T I O N 5 . 4 . F i r e a n d E x t e n d e d C o v e r a g e I n s u r a n c e 1 4
S E C T I O N 5 . 5 . I n s u r a n c e P r o c e e d s ; F o r m o f P o l i c i e s 1 4
S E C T I O N 5 . 6 . A d v a n c e s 1 4
S E C T I O N 5 . 7 . S e l f - I n s u r a n c e 1 4
A R T I C L E V I
D A M A G E , D E S T R U C T I O N A N D E M I N E N T D O M A I N ;
U S E O F N E T P R O C E E D S
S E C T I O N 6 . 1 . E m i n e n t D o m a i n 1 4
S E C T I O N 6 . 2 . A p p l i c a t i o n o f N e t P r o c e e d s 1 5
A R T I C L E V I I
D I S C L A I M E R O F W A R R A N T I E S ; A C C E S S
S E C T I O N 7 . 1 . D i s c l a i m e r o f W a r r a n t i e s 1 6
S E C T I O N 7 . 2 . A c c e s s t o t h e P r o j e c t 1 6
S E C T I O N 7 . 3 . R e l e a s e a n d I n d e m n i f i c a t i o n C o v e n a n t s 1 6
A R T I C L E V I I I
A S S I G N M E N T A N D S A L E
S E C T I O N 8 . 1 . A s s i g n m e n t b y t h e C i t y ; S a l e o r L e a s e o f t h e P r o j e c t 1 7
S E C T I O N 8 . 2 . A s s i g n m e n t o f I n s t a l l m e n t P a y m e n t s b y S e l l e r 1 7
R V P U B U R R \ 1 7 2 4 9
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ARTICLE IX
EVENTS OF DEFAULT AND REMEDIES
SECTION 9.1. Events of Default Defined 17
SECTION 9.2. Remedies on Default 18
SECTION 9.3. No Remedy Exclusive 18
SECTION 9.4. Agreement to Pay Attorneys' Fees and Expenses 18
SECTION 9.5. No Additional Waiver Implied by One Waiver 18
SECTION 9.6. Application of the Proceeds 18
SECTION 9.7. Liability Limited to Pledged Revenues 19
ARTICLE X
MISCELLANEOUS
SECTION 10.1. Notices 19
SECTION 10.2. Binding Effect 19
SECTION 10.3. Severability 19
SECTION 10.4. Amendments, Changes and Modifications 19
SECTION 10.5. Net Contract 20
SECTION 10.6. Further Assurances and Corrective Instruments 20
SECTION 10.7. Execution in Counterparts 20
SECTION 10.8. Applicable Law 20
SECTION 10.9. Seller and City Representatives 20
SECTION 10.10. Captions 20
EXHIBIT A DESCRIPTION OF THE PROJECT A-1
EXHIBIT B PAYMENT REQUEST FORM B-1
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A M E N D E D A N D R E S T A T E D I N S T A L L M E N T S A L E A G R E E M E N T
T H I S A G R E E M E N T i s m a d e a n d e n t e r e d i n t o a s o f t h e 1 s t d a y o f F e b r u a r y , 1 9 9 7 , b y a n d
b e t w e e n t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n , a c o u n t y t r a n s p o r t a t i o n c o m m i s s i o n , d u l y
o r g a n i z e d a n d e x i s t i n g u n d e r t h e l a w s o f t h e S t a t e o f C a l i f o r n i a , a s s e l l e r ( t h e " S e l l e r " ) , a n d t h e C I T Y
O F M U R R I E T A , a g e n e r a l l a w c i t y d u l y o r g a n i z e d a n d e x i s t i n g u n d e r t h e l a w s o f t h e S t a t e o f
C a l i f o r n i a , a s p u r c h a s e r ( t h e " C i t y " ) ;
W I T N E S S E T H :
W H E R E A S , t h e C i t y h a s d e t e r m i n e d t h a t i t w i l l b e i n t h e b e s t i n t e r e s t s o f t h e C i t y f o r t h e C i t y
t o p r o v i d e f o r t h e a c q u i s i t i o n f r o m t h e S e l l e r o f c e r t a i n i m p r o v e m e n t s a n d a d d i t i o n s t o t h e C i t y ' s
r o a d s a n d s t r e e t s ( t h e " P r o j e c t " ) ; a n d
W H E R E A S , i n o r d e r t o f i n a n c e t h e a c q u i s i t i o n a n d c o n s t r u c t i o n o f t h e P r o j e c t , t h e C i t y a n d
t h e S e l l e r e n t e r e d i n t o a n I n s t a l l m e n t S a l e A g r e e m e n t d a t e d a s o f N o v e m b e r 1 , 1 9 9 2 ( t h e " I n s t a l l m e n t
S a l e A g r e e m e n t " ) , w h e r e b y t h e C i t y a g r e e d t o a c q u i r e t h e P r o j e c t f r o m t h e S e l l e r a n d o b l i g a t e d i t s e l f
t o m a k e i n s t a l l m e n t p a y m e n t s i n t h e a m o u n t s a n d o n t h e d a t e s s e t f o r t h t h e r e i n ( t h e " I n s t a l l m e n t
P a y m e n t s " ) ; a n d
W H E R E A S , t h e S e l l e r a n d t h e C i t y d e s i r e t o a m e n d a n d r e s t a t e t h e i n s t a l l m e n t s a l e a g r e e m e n t
i n i t s e n t i r e t y ;
N O W , T H E R E F O R E , i n c o n s i d e r a t i o n o f t h e a b o v e p r e m i s e s a n d o f t h e m u t u a l c o v e n a n t s
h e r e i n a f t e r c o n t a i n e d a n d f o r o t h e r g o o d a n d v a l u a b l e c o n s i d e r a t i o n t h e p a r t i e s h e r e t o a g r e e t h a t t h e
I n s t a l l m e n t S a l e A g r e e m e n t i s a m e n d e d a n d r e s t a t e d i n i t s e n t i r e t y t o r e a d a s f o l l o w s :
A R T I C L E I
D E F I N I T I O N S A N D E X H I B I T S
S E C T I O N 1 . 1 . D e f i n i t i o n s . U n l e s s t h e c o n t e x t o t h e r w i s e r e q u i r e s , t h e t e r m s d e f i n e d i n t h i s
S e c t i o n s h a l l , f o r a l l p u r p o s e s o f t h i s I n s t a l l m e n t S a l e A g r e e m e n t , h a v e t h e m e a n i n g s h e r e i n s p e c i f i e d .
" A c q u i s i t i o n a n d C o n s t r u c t i o n C o s t s " m e a n s t h e a m o u n t s p a i d o r t o b e p a i d f o r t h e d e s i g n ,
a c q u i s i t i o n , c o n s t r u c t i o n , i n s t a l l a t i o n , d e l i v e r y o r f i n a n c i n g o f t h e P r o j e c t a n d i n c l u d e s :
r e i m b u r s e m e n t t o t h e C i t y f o r a n y p a y m e n t s m a d e b y o r o n b e h a l f o f t h e C i t y f o r t h e d e s i g n ,
a c q u i s i t i o n , c o n s t r u c t i o n , i n s t a l l a t i o n , d e l i v e r y o r f i n a n c i n g o f t h e P r o j e c t p r i o r o r s u b s e q u e n t t o t h e
e x e c u t i o n o f t h i s I n s t a l l m e n t S a l e A g r e e m e n t ; t h e c o s t s o f t h e p r e p a r a t i o n o f a n y e n v i r o n m e n t a l
i m p a c t r e p o r t s , t h e c o s t s o f s i t e p r e p a r a t i o n n e c e s s a r y f o r t h e c o n s t r u c t i o n o r i n s t a l l a t i o n o f t h e
P r o j e c t ; a n d a l l o t h e r f e e s o r e x p e n s e s , i n c l u d i n g a d m i n i s t r a t i v e , e n g i n e e r i n g , l e g a l a n d f i n a n c i a l c o s t s ,
R V P U B U R R \ 1 7 2 4 9
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incurred in connection with the design, acquisition, construction, delivery, installation and financing
of the Project.
"Agency Agreement" means the Agency Agreement dated as of November 1, 1992 between
the Seller and the City, as it may be modified, amended or supplemented from time to time.
"Bridge and Thoroughfare Revenues" means all revenues which the City is entitled to receive
with respect to the Southwest Area Road and Bridge Benefit District except those amounts payable
with respect to projects other than the Project pursuant to that certain Agreement Between the
County of Riverside and the City ofMurrieta on Administering the Southwest Area Road and Bridge
Benefit District dated February 4, 1992.
"Business Day" means a day on which banks located in the City of Los Angeles, California
or the City of New York, New York are not required or authorized to remain closed.
"City" means the City of Murrieta, a general law city duly organized and existing under the
laws of the State of California.
"City Representative" means the City Manager of the City or any other person designated by
the City Manager of the City to act on behalf of the City with respect to this Agreement.
"Fiscal Year" means any period of twelve (12) consecutive months established by City as its
fiscal year and shall initially mean the period commencing July 1 of one year and ending on June 30
of the following year.
"Independent Counsel" means an attorney duly admitted to the practice of law before the
highest court of the state in which he maintains an office and who is not an employee of Seller, the
Fiscal Agent or the City.
"Installment Payment" means any payment required to be paid by the City to Seller under
Section 3.4 of this Agreement.
"Installment Sale Agreement" or "Agreement" means this Installment Sale Agreement, and
any duly authorized and executed amendment hereto.
"Insurance and Condemnation Fund" means the fund designated in Section 6.2 hereof.
"Lease" or "Lease Agreement" means that certain Lease Agreement between the Seller, as
lessor, and the City, as lessee, dated as of November 1, 1992.
"Measure A Funds" mean all of those moneys which the City is entitled to receive from the
Seller under Ordinance No. 88-1 of Seller approved by the voters in the November 8, 1988
Consolidated General Election.
RVPUBURR\17249
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"
"
" N e t P r o c e e d s " m e a n s a n y i n s u r a n c e p r o c e e d s o r c o n d e m n a t i o n a w a r d i n e x c e s s o f $ 1 0 , 0 0 0 ,
p a i d w i t h r e s p e c t t o t h e P r o j e c t o r t h e P r o p e r t y , r e m a i n i n g a f t e r p a y m e n t t h e r e f r o m o f a l l e x p e n s e s
i n c u r r e d i n t h e c o l l e c t i o n t h e r e o f .
" P a r i t y D e b t " m e a n s i n d e b t e d n e s s o r o t h e r o b l i g a t i o n s ( i n c l u d i n g l e a s e s a n d i n s t a l l m e n t s a l e
a g r e e m e n t s ) i s s u e d o r i n c u r r e d b y t h e C i t y a n d s e c u r e d b y a p l e d g e o f a n d l i e n o n a n y o f t h e P l e d g e d
R e v e n u e s e q u a l l y a n d r a t a b l y w i t h t h e I n s t a l l m e n t P a y m e n t s .
" P a y m e n t D a t e " m e a n s t h e d a t e u p o n w h i c h a n y I n s t a l l m e n t P a y m e n t i s d u e a n d p a y a b l e b e i n g
J a n u a r y 1 a n d J u l y 1 o f e a c h y e a r c o m m e n c i n g w i t h t h e f i r s t J a n u a r y 1 o r J u l y 1 f o l l o w i n g t h e
C o m p l e t i o n D a t e .
" P e r m i t t e d I n v e s t m e n t s " m e a n t h o s e i n v e s t m e n t s s e t f o r t h i n G o v e r n m e n t C o d e S e c t i o n 5 3 6 3 0
e t s e q .
" P l e d g e d R e v e n u e s " m e a n , c o l l e c t i v e l y , B r i d g e a n d T h o r o u g h f a r e R e v e n u e s , S T P R e v e n u e s
a n d M e a s u r e A F u n d s .
" P r e p a y m e n t " m e a n s a n y p a y m e n t a p p l i e d t o w a r d s t h e p r e p a y m e n t o f t h e I n s t a l l m e n t
P a y m e n t s p u r s u a n t t o S e c t i o n 3 . 4 ( b ) o r S e c t i o n 3 . 4 ( c ) o f t h i s A g r e e m e n t .
" P r o j e c t " m e a n s t h e c a p i t a l i m p r o v e m e n t s a s m o r e f u l l y d e s c r i b e d i n E x h i b i t A a t t a c h e d t o t h i s
A g r e e m e n t a n d i n c o r p o r a t e d h e r e i n b y r e f e r e n c e .
" P r o p e r t y " m e a n s t h e P r o p e r t y l e a s e d f r o m t h e S e l l e r t o t h e C i t y u n d e r t h e L e a s e A g r e e m e n t .
" R e s e r v e F u n d " m e a n s t h e f u n d b y t h a t n a m e e s t a b l i s h e d p u r s u a n t t o S e c t i o n 4 . 4 h e r e o f .
" R e s e r v e R e q u i r e m e n t " m e a n s $ 4 3 0 , 0 0 0 o r , a t t h e e l e c t i o n o f t h e C i t y , t h e l a r g e s t I n s t a l l m e n t
P a y m e n t c o m i n g d u e o n a n y s i n g l e P a y m e n t D a t e .
" S e l l e r " m e a n s t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n c r e a t e d p u r s u a n t t o S e c t i o n s
1 3 0 0 5 3 a n d 1 3 0 0 5 3 . 5 o f t h e P u b l i c U t i l i t i e s C o d e o f t h e S t a t e o f C a l i f o r n i a .
" S e l l e r s C o s t o f B o r r o w e d F u n d s " m e a n s
" S e l l e r R a t e " m e a n s t h e S e l l e r ' s C o s t o f B o r r o w e d F u n d s p l u s . 5 0 % .
" S e l l e r ' s R e p r e s e n t a t i v e " m e a n s t h e C h a i r m a n o f t h e S e l l e r , t h e E x e c u t i v e D i r e c t o r o f t h e
S e l l e r , t h e C h i e f F i n a n c i a l O f f i c e r o f t h e S e l l e r o r a n y p e r s o n a u t h o r i z e d t o a c t o n b e h a l f o f t h e S e l l e r
u n d e r o r w i t h r e s p e c t t o t h i s A g r e e m e n t , a s e v i d e n c e d b y a c e r t i f i c a t e c o n f e r r i n g s u c h a u t h o r i z a t i o n
e x e c u t e d b y t h e C h a i r m a n o f t h e S e l l e r o r t h e E x e c u t i v e D i r e c t o r , g i v e n t o t h e C i t y o r t h e C i t y
R e p r e s e n t a t i v e .
R V P U B U R R \ 1 7 2 4 9
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" $TP Revenues" means all those moneys which the City is entitled to receive under the
Surface Transportation Program established pursuant to 23 U.S.C. §133 and administered pursuant
to Section 182 of the Streets and Highways Code of the State of California.
"Term of this Agreement" or "Term" means the time during which this Agreement is in effect,
as provided for in Section 3.3 of this Agreement.
SECTION 1.2. Exhibits. The following Exhibits are attached to, and by reference made a
part of this Agreement:
EXHIBIT A: The description of the Project.
EXHIBIT B: The Payment Request Form.
ARTICLE II
REPRESENTATIONS, COVENANTS AND WARRANTIES
SECTION 2.1. Representations, Covenants and Warranties of the City. The City represents,
covenants and warrants to Seller as follows:
(a) The City is a municipal corporation and a political subdivision of the State of
California, duly organized and existing under the Constitution and laws of said State.
(b) The Constitution and laws of the State of California authorize the City to enter
into this Agreement and to enter into the transactions contemplated by and to carry out its obligations
under this Agreement, and the City has duly authorized and executed this Agreement.
(c) Neither the execution and delivery of this Agreement, nor the fulfillment of or
compliance with the terms and conditions hereof, nor the consummation of the transactions contem-
plated hereby, conflicts with or results in a breach of the terms, conditions or provisions of any
restriction or any agreement or instrument to which the City is now a party or by which the City is
bound, or constitutes a default under any of the foregoing.
(d) The City has duly authorized and executed this Agreement in accordance with
the laws of the State of California.
(e) The City will use its best efforts to take all actions or refrain from taking any
action as appropriate to ensure that the City will maintain its eligibility to receive Measure A Funds,
and Bridge and Thoroughfare Revenues and to obtain and maintain eligibility for funding of the
Project with STP Revenues.
RVPUBURR\17249
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"
"
"
( 0 T h e C i t y s h a l l d e p o s i t a l l B r i d g e a n d T h o r o u g h f a r e R e v e n u e s a n d S T P
R e v e n u e s r e c e i v e d b y i t w i t h t h e S e l l e r t o b e u s e d t o p a y I n s t a l l m e n t P a y m e n t s o r t o p r e p a y t h e
o u t s t a n d i n g P r i n c i p a l C o m p o n e n t p u r s u a n t t o S e c t i o n 3 . 4 ( c ) a s p r o v i d e d h e r e i n .
( g ) T h e C i t y w i l l k e e p , o r c a u s e t o b e k e p t , p r o p e r b o o k s o f r e c o r d a n d a c c o u n t s ,
s e p a r a t e f r o m a l l o t h e r r e c o r d s a n d a c c o u n t s o f t h e C i t y , i n w h i c h c o m p l e t e a n d c o r r e c t e n t r i e s s h a l l
b e m a d e o f a l l t r a n s a c t i o n s r e l a t i n g t o t h e P r o j e c t , t h e P l e d g e d R e v e n u e s , t h e P l e d g e d R e v e n u e s F u n d ,
t h e I n s t a l l m e n t P a y m e n t F u n d a n d t h e C o n s t r u c t i o n F u n d . S u c h b o o k s o f r e c o r d a n d a c c o u n t s s h a l l
a t a l l t i m e s d u r i n g b u s i n e s s h o u r s b e s u b j e c t t o t h e i n s p e c t i o n o f t h e S e l l e r o r i t s r e p r e s e n t a t i v e s
a u t h o r i z e d i n w r i t i n g .
T h e C i t y w i l l c a u s e t o b e p r e p a r e d a n d f i l e d w i t h t h e S e l l e r a n n u a l l y , w i t h i n
o n e h u n d r e d a n d e i g h t y ( 1 8 0 ) d a y s a f t e r t h e c l o s e o f e a c h F i s c a l Y e a r d u r i n g t h e T e r m o f t h i s A g r e e -
m e n t s o l o n g a s S T P R e v e n u e s a n d B r i d g e a n d T h o r o u g h f a r e R e v e n u e s a r e p l e d g e d t o t h e p a y m e n t
o f t h e I n s t a l l m e n t P a y m e n t s , c o m p l e t e f i n a n c i a l s t a t e m e n t s w i t h r e s p e c t t o s u c h F i s c a l Y e a r w h i c h
s t a t e m e n t s s h a l l b e a c c o m p a n i e d b y a c e r t i f i c a t e o r o p i n i o n i n w r i t i n g o f a n i n d e p e n d e n t c e r t i f i e d
p u b l i c a c c o u n t a n t o r f i r m o f i n d e p e n d e n t c e r t i f i e d p u b l i c a c c o u n t a n t s . T h e C i t y s h a l l p r o m p t l y
p r o v i d e o r c a u s e t o b e p r o v i d e d t o t h e S e l l e r s u c h f i n a n c i a l , s t a t i s t i c a l a n d o t h e r f a c t u a l i n f o r m a t i o n
a s t h e S e l l e r f r o m t i m e t o t i m e m a y r e a s o n a b l y r e q u e s t i n w r i t i n g . T h e S e l l e r s h a l l p a y a n y c o s t s o f
t h e C i t y t o r e p r o d u c e a n y s u c h i n f o r m a t i o n , o t h e r t h a n t h e c o s t o f p r o v i d i n g a n n u a l f i n a n c i a l
s t a t e m e n t s .
( h ) D u r i n g t h e T e r m o f t h i s A g r e e m e n t , o t h e r t h a n t h e L e a s e A g r e e m e n t a n d t h e
t r a n s a c t i o n s c o n t e m p l a t e d t h e r e b y , t h e C i t y s h a l l n o t i s s u e a n y l e a s e h o l d o b l i g a t i o n s w i t h a n a g g r e g a t e
a n n u a l o b l i g a t i o n e x c e e d i n g t h e g r e a t e r o f $ 5 0 0 , 0 0 0 o r s e v e n p e r c e n t ( 7 % ) o f t h e o p e r a t i n g r e v e n u e s
o f t h e C i t y a s s h o w n o n t h e C i t y ' s m o s t r e c e n t a u d i t e d f i n a n c i a l s t a t e m e n t s w i t h o u t t h e p r i o r w r i t t e n
c o n s e n t o f t h e S e l l e r w h i c h c o n s e n t m a y u p o n i t s s o l e d i s c r e t i o n b e d e n i e d f o r a n y r e a s o n w h a t s o e v e r .
S E C T I O N 2 . 2 . R e p r e s e n t a t i o n s , C o v e n a n t s a n d W a r r a n t i e s o f t h e S e l l e r . T h e S e l l e r
r e p r e s e n t s , c o v e n a n t s a n d w a r r a n t s t o t h e C i t y a s f o l l o w s :
( a ) T h e S e l l e r i s a c o u n t y t r a n s p o r t a t i o n c o m m i s s i o n , d u l y o r g a n i z e d a n d e x i s t i n g
u n d e r t h e l a w s o f t h e S t a t e o f C a l i f o r n i a .
( b ) T h e l a w s o f t h e S t a t e o f C a l i f o r n i a a u t h o r i z e t h e S e l l e r t o e n t e r i n t o t h i s
A g r e e m e n t a n d t o e n t e r i n t o t h e t r a n s a c t i o n s c o n t e m p l a t e d b y a n d t o c a r r y o u t i t s o b l i g a t i o n s u n d e r
t h i s A g r e e m e n t , a n d t h e S e l l e r h a s d u l y a u t h o r i z e d a n d e x e c u t e d t h i s A g r e e m e n t .
( c ) N e i t h e r t h e e x e c u t i o n a n d d e l i v e r y o f t h i s A g r e e m e n t , n o r t h e f u l f i l l m e n t o f o r
c o m p l i a n c e w i t h t h e t e r m s a n d c o n d i t i o n s h e r e o f , n o r t h e c o n s u m m a t i o n o f t h e t r a n s a c t i o n s c o n t e m -
p l a t e d h e r e b y , c o n f l i c t s w i t h o r r e s u l t s i n a b r e a c h o f t h e t e r m s , c o n d i t i o n s o r p r o v i s i o n s o f a n y
r e s t r i c t i o n o r a n y a g r e e m e n t o r i n s t r u m e n t t o w h i c h S e l l e r i s n o w a p a r t y o r b y w h i c h S e l l e r i s b o u n d ,
o r c o n s t i t u t e s a d e f a u l t u n d e r a n y o f t h e f o r e g o i n g .
R V P U B U R R \ I 7 2 4 9
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(d) Except as provided herein, the Seller will not assign this Agreement its right
to receive Installment Payments from the City, or its duties and obligations hereunder to any other
person, firm or corporation.
ARTICLE III
SALE OF PROJECT; TERMINATION OF THIS AGREEMENT;
INSTALLMENT PAYMENTS; TITLE TO THE PROJECT
SECTION 3.1. Sale. The Seller hereby sells, bargains and conveys the Project to the City,
and the City hereby purchases the Project from the Seller, upon the terms and conditions set forth in
this Agreement.
SECTION 3.2. Title. The City and the Seller agree that title to the Project shall be deemed
conveyed to and vested in the City upon the delivery of this Agreement. The Seller and its officers
shall take all actions necessary to vest in the City all of the Seller's rights in and title to the Project.
SECTION 3.3. Term of Agreement. The Term of this Amended and Restated Installment
Sale Agreement shall commence as of 1, 1997 and shall end on the date which the final
Installment Payment is made, unless there is an Event of Default hereunder.
SECTION 3.4. Installment Payments.
(a) Obligation to Pay: Time of Payment. The City, shall pay to the Seller, or its assignee,
as the purchase price of the Project, Installment Payments comprising a Principal Component and an
Interest Component determined as provided in this Section. The City shall pay to the Seller a total
Principal Component equal to the amount disbursed to the City by the Seller pursuant to Section 4.6
hereof together with interest thereon from the date of disbursement to the City calculated at the Seller
Rate. $2,300,000 of the Principal Component shall be payable in installments semiannually on each
Payment Date in amounts which, when added to the Interest Component payable on such Payment
Dates (calculated at an assumed rate per annum equal to the then current Seller Rate) produces
substantially equal payments, which fully amortizes $2,300,000 of the Principal Component over the
period which begins on the first Payment Date after the date hereof and ends July 1, 2009. The
remaining Principal Component shall be due and payable July 1, 2009 subject to mandatory
prepayment pursuant to Section 3.4(c) hereof. In addition to the repayment of the Principal
Component, the City shall pay to the Seller on each Payment Date an Interest Component calculated
against the unpaid Principal Component, which shall be calculated at the Seller Rate.
Notwithstanding anything else in this Agreement, in no event shall any interest rate charged hereunder
exceed that permitted under then current law for transactions of this sort. At the sole option of the
Seller, the per-annum interest rate used to calculate the Interest Component of the Installment
Payments may be reduced to the extent necessary to satisfy covenants of the Seller relating to the tax-
exempt status of interest on obligations of the Seller. The City acknowledges that the preceding
sentence is solely for the benefit of the Seller and that any reduction in the interest rate pursuant
RVPUBURR\17249
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t h e r e t o i s s o l e l y a t t h e d i s c r e t i o n o f t h e S e l l e r a n d t h a t t h e C i t y s h a l l h a v e n o c l a i m o r r i g h t b y v i r t u e
o f t h e S e l l e r ' s e x e r c i s e o r f a i l u r e t o e x e r c i s e t h e o p t i o n p r o v i d e d t h e r e b y .
T h e r e s h a l l b e a p p l i e d a s a c r e d i t ( p r o v i d e d t h e r e a r e n o d e l i n q u e n t I n s t a l l m e n t P a y m e n t s )
a g a i n s t t h e I n s t a l l m e n t P a y m e n t s p a y a b l e o n a n y s u c h P a y m e n t D a t e a n a m o u n t e q u a l t o t h e s u m o f :
( i ) T h e a m o u n t o f i n t e r e s t o r i n c o m e e a r n e d o n t h e R e s e r v e F u n d s i n c e
t h e p r e c e d i n g P a y m e n t D a t e ; p l u s
( i i ) T h e a m o u n t , i f a n y , p r e v i o u s l y d e p o s i t e d b y t h e C i t y w i t h t h e S e l l e r
t o b e a p p l i e d t o p a y m e n t o f I n s t a l l m e n t P a y m e n t s ( n o t d e s c r i b e d i n ( i ) a b o v e ) ; p l u s
( i i i ) T h e a m o u n t , i f a n y , p a i d b y t h e C i t y t o t h e S e l l e r a s B a s e R e n t a l u n d e r
t h e L e a s e A g r e e m e n t d u r i n g t h e F i s c a l Y e a r i n w h i c h t h e I n s t a l l m e n t P a y m e n t i s
c o m i n g d u e .
I n t h e e v e n t t h a t t h e t o t a l a m o u n t o f c r e d i t e x c e e d s t h e I n s t a l l m e n t P a y m e n t d u e o n
a n y P a y m e n t D a t e , t h e a m o u n t o f s u c h e x c e s s s h a l l b e a p p l i e d a s a c r e d i t a g a i n s t s u b s e q u e n t
I n s t a l l m e n t P a y m e n t s . T h e I n s t a l l m e n t P a y m e n t s s h a l l b e p a i d s o l e l y f r o m P l e d g e d R e v e n u e s , a n d
t h e c r e d i t s p r o v i d e d f o r i n s u b p a r a g r a p h s ( i ) , ( i i ) a n d ( i i i ) a b o v e .
( b ) O p t i o n t o P r e p a y . S u b j e c t t o t h e t e r m s a n d c o n d i t i o n s o f t h i s S e c t i o n , t h e
S e l l e r h e r e b y g r a n t s a n o p t i o n t o t h e C i t y t o p r e p a y t h e I n s t a l l m e n t P a y m e n t s , i n w h o l e o r i n p a r t o n
a n y d a t e . S a i d o p t i o n s h a l l b e e x e r c i s e d b y t h e C i t y b y g i v i n g w r i t t e n n o t i c e t o t h e S e l l e r o f t h e
e x e r c i s e o f s u c h o p t i o n a t l e a s t t h i r t y ( 3 0 ) d a y s p r i o r t o s u c h a P a y m e n t D a t e . S u c h o p t i o n s h a l l b e
e x e r c i s e d b y t h e C i t y b y p a y i n g t o t h e S e l l e r , c a s h p l u s a c c r u e d i n t e r e s t o n t h e p r i n c i p a l a m o u n t t o
b e p r e p a i d t o t h e d a t e o f p r e p a y m e n t , t o g e t h e r w i t h a n y I n s t a l l m e n t P a y m e n t s t h e n d u e b u t u n p a i d .
( c ) M a n d a t o r y P r e p a y m e n t . S u b j e c t t o t h e t e r m s a n d c o n d i t i o n s o f t h i s S e c t i o n ,
t h e C i t y h e r e b y a g r e e s t h a t , t h e C i t y s h a l l t r a n s f e r t o t h e S e l l e r i m m e d i a t e l y u p o n r e c e i p t , a l l S T P
R e v e n u e s a n d a l l B r i d g e a n d T h o r o u g h f a r e R e v e n u e s t o b e a p p l i e d ( 1 ) f i r s t , t o p a y a n y a c c r u e d b u t
u n p a i d I n t e r e s t C o m p o n e n t o f t h e I n s t a l l m e n t P a y m e n t s ; ( 2 ) s e c o n d , t o r e p l e n i s h a n y d e f i c i e n c y i n
t h e R e s e r v e F u n d ; a n d ( 3 ) t h i r d , a s a p r e p a y m e n t o f t h e o u t s t a n d i n g P r i n c i p a l C o m p o n e n t i n e x c e s s
o f $ 2 , 3 0 0 , 0 0 0 o t h e r w i s e d u e h e r e u n d e r o n J u l y 1 , 2 0 0 9 .
( d ) P a y m e n t i n L a w f u l M o n e y : N o S e t - O f f . E a c h I n s t a l l m e n t P a y m e n t o r
p r e p a y m e n t s h a l l b e p a i d b y t h e C i t y i n l a w f u l m o n e y o f t h e U n i t e d S t a t e s o f A m e r i c a , w h i c h a t t h e
t i m e o f p a y m e n t i s l e g a l t e n d e r f o r t h e p a y m e n t o f p u b l i c a n d p r i v a t e d e b t s t o o r u p o n t h e o r d e r o f
t h e S e l l e r a t t h e n o t i c e a d d r e s s o f t h e S e l l e r s e t f o r t h i n S e c t i o n 1 0 . 1 o r a t s u c h o t h e r p l a c e a s t h e
S e l l e r s h a l l d e s i g n a t e i n w r i t i n g t o t h e C i t y . A n y I n s t a l l m e n t P a y m e n t a c c r u i n g h e r e u n d e r w h i c h s h a l l
n o t b e p a i d w h e n d u e s h a l l b e a r i n t e r e s t f r o m t h e d a t e w h e n t h e s a m e i s d u e h e r e u n d e r u n t i l t h e s a m e
s h a l l b e p a i d a t t h e r a t e o f t w e l v e p e r c e n t ( 1 2 % ) p e r a n n u m p r o v i d e d t h a t u n p a i d a n d o v e r d u e I n t e r e s t
C o m p o n e n t p a y a b l e w i t h r e s p e c t t o P r i n c i p a l C o m p o n e n t i n e x c e s s o f $ 2 , 3 0 0 , 0 0 0 u n p a i d b e c a u s e
t h e r e w e r e i n s u f f i c i e n t S T P R e v e n u e s o r B r i d g e a n d T h o r o u g h f a r e R e v e n u e s t o m a k e s u c h p a y m e n t
s h a l l b e a d d e d t o t h e P r i n c i p a l C o m p o n e n t d u e J u l y 1 , 2 0 0 9 . N o t w i t h s t a n d i n g a n y d i s p u t e b e t w e e n
R V P U B U R R \ 1 7 2 4 9
- 7 -
the City and the Seller, or any other party, the City shall make or cause to be made each and all
Installment Payments when due and shall not withhold or permit to be withheld any Installment
Payments pending the final resolution of any such dispute, and the City shall not assert or permit to
be asserted any right of set-off or counterclaim against its obligation to make Installment Payments
as set forth herein.
SECTION 3.5. Obligations of the City. The obligations of the City to make the
Installment Payments from Pledged Revenues and to perform and observe the other agreements
contained herein shall be absolute and unconditional and shall not be subject to any defense or any
right of set-ol ; counterclaim, or recoupment arising out of any breach of the Seller of any obligation
to the City or otherwise with respect to the Project, whether hereunder or otherwise, or out of
indebtedness or liability at any time owing to the City by the Seller. Until such time as all of the
Installment Payments shall have been fully paid or prepaid or secured, the City (i) will not suspend
or discontinue any payments provided for in Section 3.4 hereot (ii) will perform and observe all other
agreements contained in this Agreement and the Lease, and (iii) will not terminate the Term of this
Agreement or the Lease for any cause, including, without limiting the generality of the foregoing,
failure to complete the acquisition, construction, improving and equipping of the Project, the
occurrence of any acts or circumstances that may constitute failure of consideration, eviction or con-
structive eviction, destruction of or damage to the Project, the taking by eminent domain of title to
or temporary use of any or all of the Project, commercial frustration of purpose, any change in the
tax or other laws of the United States of America or of the State of California or any political
subdivision of either thereof or any failure of the Seller to perform and observe any agreement,
whether express or implied, or any duty, liability or obligation arising out of or connected with this
Agreement. Nothing contained in this Section shall be construed to release the Seller from the perfor-
mance of any of the agreements on its part herein contained and in the event the Seller shall fail to
perform any such agreements on its part, the City may institute such action against the Seller as the
City may deem necessary to compel performance or sue for damages so long as such action does not
abrogate the obligations of the City contained in the first sentence of this paragraph. The City may,
however, at the City's own cost and expense and in the City's own name or in the name of the Seller,
prosecute or defend any action or proceeding or take any other action involving third persons which
the City deems reasonably necessary in order to secure or protect the City's rights of possession,
occupancy and use hereunder, and in such event the Seller hereby agrees to cooperate fully with the
City and to take such action as is necessary to effect the substitution of the City for the Seller in such
action or proceeding if the City shall so request.
SECTION 3.6. Pledge of Pledged Revenues: Deposits to Pay Acquisition and
Construction Costs and Installment Payments.
The City hereby agrees that the payment of the Installment Payments shall be secured by a pledge,
charge and lien upon all of the Pledged Revenues. The payments of the Installment Payments shall
be, and except as otherwise provided herein hereby are, secured by a pledge, charge and first and
prior lien upon the Pledged Revenues, and except as otherwise provided herein all of the Pledged
Revenues are hereby pledged, charged, assigned, transferred and set over by the City to the Seller for
the purpose of securing payment of the Installment Payments, and the Pledged Revenues and any
interest earned on such funds and revenues, shall constitute a trust fund for the security and payment
of the Installment Payments. The City hereby further covenants that other than as permitted herein
RVPUBURR \ 17249
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i t w i l l n o t f u r t h e r e n c u m b e r o r c r e a t e a l i e n o n s u c h f u n d s a n d r e v e n u e s s u p e r i o r t o t h e p l e d g e o f s u c h
f u n d s a n d r e v e n u e s c r e a t e d h e r e u n d e r . I n o r d e r t o p r o v i d e f o r t h e p a y m e n t o f t h e e n t i r e c o s t o f t h e
P r o j e c t a n d t h e t i m e l y p a y m e n t o f I n s t a l l m e n t P a y m e n t s w h e n d u e , t h e T r e a s u r e r o f t h e C i t y ( o r h i s
a u t h o r i z e d s u c c e s s o r , f o r t h e p u r p o s e s o f t h i s A g r e e m e n t ) s h a l l p a y u p o n r e c e i p t a l l B r i d g e a n d
T h o r o u g h f a r e R e v e n u e s a n d S T P R e v e n u e s t o t h e S e l l e r f o r a p p l i c a t i o n a s p r o v i d e d h e r e i n a n d h a s ,
b y v i r t u e o f t h e p r o v i s i o n s h e r e o f a n d a s s i g n m e n t s c o n t a i n e d h e r e i n , c a u s e d t h e M e a s u r e A F u n d s t o
b e r e t a i n e d b y t h e S e l l e r f o r a p p l i c a t i o n a s p r o v i d e d h e r e i n .
T h e p l e d g e o f S T P R e v e n u e s a n d B r i d g e a n d T h o r o u g h f a r e R e v e n u e s p r o v i d e d h e r e i n
s h a l l s e c u r e t h e p a y m e n t o f P r i n c i p a l C o m p o n e n t i n e x c e s s o f $ 2 , 3 0 0 , 0 0 0 a n d t h e I n t e r e s t C o m p o n e n t
a c c r u i n g w i t h r e s p e c t t h e r e t o a n d a t s u c h t i m e a s t h e P r i n c i p a l C o m p o n e n t d u e h e r e u n d e r s h a l l b e l e s s
t h a n $ 2 , 3 0 0 , 0 0 0 s u c h p l e d g e a n d l i e n o n S T P R e v e n u e s a n d B r i d g e a n d T h o r o u g h f a r e R e v e n u e s s h a l l
c e a s e a n d t e r m i n a t e a n d t h e C i t y w i l l b e u n d e r n o c o n t i n u i n g o b l i g a t i o n t o d e p o s i t s u c h a m o u n t s w i t h
t h e S e l l e r a n d m a y u s e s u c h m o n e y s f r e e o f t h e l i m i t a t i o n s o f t h i s A g r e e m e n t .
I t i s t h e i n t e n t i o n o f t h e p a r t i e s t h a t I n s t a l l m e n t P a y m e n t s a r e t o b e r e p a i d f r o m a n d
s e c u r e d b y P l e d g e d R e v e n u e s i n t h e f o l l o w i n g a m o u n t s a n d p r i o r i t i e s : ( 1 ) t h e f i r s t $ 2 , 3 0 0 , 0 0 0
d i s b u r s e d h e r e u n d e r s h a l l b e s e c u r e d b y a n d r e p a i d f r o m m e a s u r e A R e v e n u e s ; ( 2 ) t h e n e x t
$ 2 , 2 0 0 , 0 0 0 d i s b u r s e d h e r e u n d e r s h a l l b e s e c u r e d b y a n d r e p a i d f r o m S T P R e v e n u e s ; a n d ( 3 ) t h e
r e m a i n i n g $ 1 , 5 0 0 , 0 0 0 d i s b u r s e d h e r e u n d e r s h a l l b e s e c u r e d b y a n d r e p a i d f r o m B r i d g e a n d
T h o r o u g h f a r e R e v e n u e s a n d i f B r i d g e a n d T h o r o u g h f a r e r e v e n u e s a r e i n s u f f i c i e n t , M e a s u r e A
r e v e n u e s n o t n e e d e d f o r p a y m e n t u n d e r c l a u s e 1 a b o v e .
S E C T I O N 3 . 7 . , i m i t a t i o n s o n P a r i t y O b l i g a t i o n s . P a r i t y D e b t m a y n o t b e i s s u e d o r
i n c u r r e d b y t h e C i t y d u r i n g t h e T e r m o f t h i s A g r e e m e n t w i t h o u t t h e c o n s e n t o f t h e S e l l e r w h i c h
c o n s e n t m a y , a t t h e s o l e d i s c r e t i o n o f t h e S e l l e r , b e d e n i e d f o r a n y r e a s o n w h a t s o e v e r .
A R T I C L E I V
E S T A B L I S H M E N T O F F U N D S A N D A C C O U N T S ;
A C Q U I S I T I O N O F T H E P R O J E C T
S E C T I O N 4 . 1 . E s t a b l i s h m e n t o f F u n d s a n d A c c o u n t s . T h e f o l l o w i n g f u n d s a n d
a c c o u n t s s h a l l b e e s t a b l i s h e d a n d s h a l l b e a d m i n i s t e r e d b y t h e S e l l e r i n a c c o r d a n c e w i t h t h e t e r m s a n d
c o n d i t i o n s h e r e i n a f t e r s e t f o r t h .
S E C T I O N 4 . 2 . E s t a h l i s h m e n t o f P l e d g e d R e v e n u e s F u n d . T h e r e i s h e r e b y e s t a b l i s h e d
a s a s e p a r a t e f u n d t o b e h e l d b y t h e S e l l e r d e s i g n a t e d t h e " P l e d g e d R e v e n u e s F u n d , " t o t h e c r e d i t o f
w h i c h d e p o s i t s s h a l l b e m a d e a n d d i s b u r s e m e n t s s h a l l b e m a d e a s s e t f o r t h b e l o w .
T h e C i t y s h a l l w i t h i n f i v e ( 5 ) b u s i n e s s d a y s o f r e c e i p t o f a n y P l e d g e d R e v e n u e s t r a n s f e r
a l l s u c h m o n e y s t o t h e S e l l e r f o r d e p o s i t i n t o t h e P l e d g e d R e v e n u e s F u n d ; p r o v i d e d , h o w e v e r t h a t t h e
C i t y s h a l l n o t b e r e q u i r e d t o d e p o s i t M e a s u r e A F u n d s i n t o t h e P l e d g e d R e v e n u e F u n d i n a n y f i s c a l
y e a r i n a n a m o u n t g r e a t e r t h a n t h e I n s t a l l m e n t P a y m e n t s c o m i n g d u e d u r i n g s u c h f i s c a l y e a r r e l a t i n g
t o P r i n c i p a l C o m p o n e n t n o t e x c e e d i n g $ 3 , 8 0 0 , 0 0 0 . T h e S e l l e r s h a l l r e c e i v e o n b e h a l f o f t h e C i t y
R V P U B U R R \ 1 7 2 4 9
- 9 -
Measure A Funds pursuant to the City's assignment as set forth in Section 4.3 hereof, and shall, upon
receipt, deposit such Measure A Funds in the Pledged Revenues Fund. The Seller shall hold the
moneys in the Pledged Revenues Fund in trust pending application of such moneys to the payment
or prepayment of Installment Payments as provided herein or disbursements of such moneys to the
City, as herein provided. In any Fiscal Year when the Seller has received from the City or otherwise
moneys for deposit in the Pledged Revenues Fund sufficient to pay the Installment Payments coming
due in that Fiscal Year (less any credits authorized pursuant to Section 3.4(a) hereof) the Seller shall
apply such moneys to the payment of Installment Payments; furthermore, if the City elects to increase
the Reserve Requirement, Pledged Revenues in excess of the amounts necessary to pay Installment
Payments shall be transferred to the Reserve Fund until such time as the amount therein is equal to
the Reserve Requirement. Any moneys remaining in the Pledged Revenues Fund after the transfer
to the Reserve Fund and application to the payment of Installment Payments required above have
been made shall be utilized to effect a mandatory prepayment pursuant to Section 3.4 hereof.
SECTION 4.3. Assignment of City's Right to Receive Measure A Funds. The City
hereby assigns its right to receive Measure A Funds to the Seller for the Term of this Agreement, and
Seller hereby assents to such assignment and agrees to transfer all Measure A Funds which are
required to be deposited into the Pledged Revenue Fund and would otherwise, but for the assignment
contained herein have been conveyed to the City, to the Pledged Revenues Fund to be applied as
provided herein.
SECTION 4.4. Establishment and Application of Reserve Fund. There is hereby
established a special fund designated the "Reserve Fund," which shall be held by the Seller and which
shall be kept separate and apart from all other funds and money held by the Seller. The Seller shall
administer such fund as provided in this Section 4.4. Such fund shall be maintained by the Seller until
the Installment Payments are paid in full. There shall be deposited in the Reserve Fund amounts
received by the Seller from the City designated for such purpose.
If on any Payment Date the amount on deposit in the Installment Payment Fund is less
than the principal component and interest component payments due on such date, then the Seller shall
transfer from the Reserve Fund for credit to such Installment Payment Fund sufficient amounts to
make up such deficiency. In the event of any such transfer, the Seller shall, within five days
thereafter, provide written notice to the City of the amount and the date of such transfer. In addition,
upon written direction of a City Representative the Seller shall transfer from the Reserve Fund such
amounts as are specified in such direction for deposit in such account or accounts as are specified in
such direction, if upon such deposit of such amounts, no Installment Payments will remain owing
under this Installment Sale Agreement.
Amounts to the Installment Payment Fund in excess of the Reserve Requirement shall
be applied on each Payment Date to the payment of Installment Payments coming due.
For purposes of determining the amount on deposit at any time in the Reserve Fund
the Fiscal Agent shall value all Permitted Investments therein at the lesser of par or cost of such
investments (exclusive of accrued interest).
RVPUBURR\1'7249
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"
"
"
S E C T I O N 4 . 5 . A c q u i s i t i o n a n d C o n s t r u c t i o n o f t h e P r o j e c t . P u r s u a n t t o t h e A g e n c y
A g r e e m e n t , t h e S e l l e r h a s a p p o i n t e d t h e C i t y t o a c t a s S e l l e r ' s a g e n t w i t h r e s p e c t t o a c q u i s i t i o n a n d
c o n s t r u c t i o n o f t h e P r o j e c t a n d t h e C i t y a g r e e d t o a c q u i r e a n d c o n s t r u c t t h e P r o j e c t .
T h e C i t y s h a l l c a u s e s u c h a c q u i s i t i o n a n d c o n s t r u c t i o n t o b e c o m p l e t e d a n d t o e n t e r
i n t o s u c h c o n t r a c t s o r p u r c h a s e o r d e r s a s a r e n e c e s s a r y t h e r e f o r , a l l i n c o m p l i a n c e w i t h a p p l i c a b l e
p u b l i c w o r k s , p r e v a i l i n g w a g e l a w s a n d c o m p e t i t i v e b i d d i n g r e q u i r e m e n t s a p p l i c a b l e t o b o t h C i t y a n d
S e l l e r a n d a l l o t h e r a p p l i c a b l e l a w , i n c l u d i n g t h o s e p e r t a i n i n g t o t h e s a t i s f a c t i o n o f s t o p n o t i c e s , a s
m o r e f u l l y s e t f o r t h i n t h e A g e n c y A g r e e m e n t . A l l b i d d i n g d o c u m e n t a t i o n a n d c o n t r a c t s f o r t h e
P r o j e c t s h a l l b e r e v i e w e d a n d a p p r o v e d b y t h e S e l l e r , a n d , i n a d d i t i o n t o a n y o t h e r p r o v i s i o n s r e q u i r e d
b y t h e S e l l e r , s h a l l i n c l u d e i n d e m n i f i c a t i o n a n d i n s u r a n c e p r o t e c t i n g t h e S e l l e r f r o m l i a b i l i t y a r i s i n g
f r o m t h e c o n s t r u c t i o n o f t h e P r o j e c t .
P a y m e n t o f t h e c o s t o f a c q u i r i n g a n d c o n s t r u c t i n g t h e P r o j e c t s h a l l b e m a d e f r o m t h e
m o n e y s m a d e a v a i l a b l e b y t h e S e l l e r a n d w h i c h s h a l l b e d i s b u r s e d f o r t h i s p u r p o s e i n a c c o r d a n c e a n d
u p o n c o m p l i a n c e w i t h S e c t i o n 4 . 6 h e r e o f . I n t h e e v e n t t h a t t h e a m o u n t s a v a i l a b l e p u r s u a n t t o S e c t i o n
4 . 6 h e r e o f s h a l l a t a n y t i m e b e i n s u f f i c i e n t t o p r o v i d e f o r t h e p a y m e n t o f a n y A c q u i s i t i o n a n d
C o n s t r u c t i o n C o s t s w h e n d u e , t h e a m o u n t o f s u c h d e f i c i e n c y s h a l l b e p a i d b y t h e C i t y f r o m a n y l e g a l l y
a v a i l a b l e s o u r c e o f f u n d s .
S E C T I O N 4 . 6 P a y m e n t o f A c q u i s i t i o n a n d C o n s t r u c t i o g C o s t s . T h e S e l l e r s h a l l
d i s b u r s e m o n e y s , f r o m t i m e t o t i m e , t o t h e C i t y f o r t h e r e i m b u r s e m e n t o r p a y m e n t o f A c q u i s i t i o n a n d
C o n s t r u c t i o n C o s t s , u p o n r e c e i p t a n d a p p r o v a l o f a C e r t i f i c a t e o f a C i t y R e p r e s e n t a t i v e i n
s u b s t a n t i a l l y t h e f o r m a t t a c h e d h e r e t o a s E x h i b i t ` B " , t o g e t h e r w i t h a p p r o p r i a t e i n v o i c e s , b i l l s o r
o t h e r s a t i s f a c t o r y e v i d e n c e o f c o s t s f o r w h i c h d i s b u r s e m e n t i s b e i n g s o u g h t , w h i c h s h a l l :
( i ) s e t f o r t h t h e a m o u n t r e q u i r e d t o b e d i s b u r s e d , t h e p u r p o s e f o r w h i c h
t h e d i s b u r s e m e n t i s t o b e m a d e , t h a t t h e d i s b u r s e m e n t i s f o r c o s t s w h i c h m a y b e
v a l i d l y i n c u r r e d u n d e r t h i s A g r e e m e n t , a n d t h e p e r s o n t o w h o m t h e d i s b u r s e m e n t i s
t o b e p a i d ; a n d ( i i ) c e r t i f y t h a t n o p o r t i o n o f t h e a m o u n t t h e n b e i n g r e q u e s t e d t o b e
d i s b u r s e d w a s s e t f o r t h i n a n y C e r t i f i c a t e o f a C i t y R e p r e s e n t a t i v e p r e v i o u s l y f i l e d
r e q u e s t i n g d i s b u r s e m e n t .
N o t w i t h s t a n d i n g a n y t h i n g i n t h i s A g r e e m e n t t o t h e c o n t r a r y , n o d i s b u r s e m e n t s s h a l l
b e m a d e b y t h e S e l l e r t o t h e C i t y i n e x c e s s o f $ 6 , 0 0 0 , 0 0 0 .
S E C T I O N 4 . 7 . I n v e s t m e n t o f R e s e r v e F u n d . A l l m o n e y s i n t h e R e s e r v e F u n d s h a l l
b e i n v e s t e d b y t h e S e l l e r s o l e l y i n P e r m i t t e d I n v e s t m e n t s , a s d i r e c t e d b y t h e C i t y . P e r m i t t e d
I n v e s t m e n t s m a y b e p u r c h a s e d a t s u c h p r i c e s a s t h e C i t y s h a l l d e t e r m i n e . M o n e y s i n t h e R e s e r v e
F u n d s h a l l b e i n v e s t e d i n P e r m i t t e d I n v e s t m e n t s m a t u r i n g n o t l a t e r t h a n t h e d a t e o n w h i c h i t i s
e s t i m a t e d t h a t s u c h m o n e y s w i l l b e r e q u i r e d f o r t h e p u r p o s e s s p e c i f i e d i n t h i s A g r e e m e n t .
T h e S e l l e r s h a l l s e l l o r p r e s e n t f o r r e d e m p t i o n , a n y P e r m i t t e d I n v e s t m e n t s s o
p u r c h a s e d w h e n e v e r i t s h a l l b e n e c e s s a r y t o p r o v i d e m o n e y s t o m e e t a n y r e q u i r e d p a y m e n t , t r a n s f e r ,
w i t h d r a w a l o r d i s b u r s e m e n t f r o m t h e R e s e r v e F u n d .
R V P U B U R R \ 1 7 2 4 9
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ARTICLE V
MAINTENANCE OF PROJECT; TAXES;
INSURANCE; AND OTHER MATTERS
SECTION 5.1. Maintenance of Project, Utilities, Taxes and Assessments. The City
covenants to operate, maintain and preserve the Project in good repair and working order.
The City shall also pay or cause to be paid all taxes and assessments of any type or
nature levied, assessed or charged against the Project or the respective interests or estates of the
Seller and the City therein; provided that with respect to special assessments or other governmental
charges that may lawfully be paid in installments over a period of years, the City shall be obligated
to pay only such installments as are required to be paid during the Term of this Agreement as and
when the same become due. The City shall not be required to pay any federal, state or local income,
inheritance, estate, succession, transfer, gift, franchise, gross receipts, profit, excess profit, capital
stock, corporate, or other similar tax payable by the Seller, its successors or assigns, unless such tax
is made in lieu of or as a substitute for any real estate or other tax upon property comprising the
Project.
The City may, at the City's expense and in its name, in good faith contest any such
taxes, assessments, utility and other charges and, in the event of any such contest, may permit the
taxes, assessments or other charges so contested to remain unpaid during the period of such contest
and any appeal therefrom unless the Seller shall notify the City that, in the opinion of Independent
Counsel, by nonpayment of any such items, the Project or any part thereof will be subject to loss or
forfeiture, in which event the City shall promptly pay such taxes, assessments or charges, or provide
the Seller with full security against any loss which may result from nonpayment, in form satisfactory
to Seller.
SECTION 5.2. Modification of Project. The City shall, at its own expense, have the
right to remodel the Project or to make additions, modifications and improvements thereto. Such
additions, modifications and improvements shall not in any way damage the Project or cause it to be
used for purposes other than those authorized under the provisions of state and federal law; and the
Project, upon completion of any additions, modifications and improvements made pursuant to this
Section, shall have a value at least equal to the value of the Project immediately prior to the making
of such additions, modifications and improvements. If any such additions, modifications or
improvements to the Project result in the amount remaining available under Section 4.6 being insuffi-
cient to complete the Project or pay any Acquisition and Construction Costs when due, the amount
of such deficiency shall be paid by the City from any legally available source of fiends.
SECTION 5.3. Public Liability and Property Damage Insurance. The City shall
maintain or cause to be maintained, throughout the Term of this Agreement, insurance policies,
including a standard comprehensive general liability insurance policy or policies, in protection of the
City, its officers, agents and employees, and Seller. Said policy or policies shall provide for indemnifi-
RVPUBURR\1'7249
-1.2-
•
cation of said parties against direct or contingent loss or liability for damages for bodily and personal
injury, death or property damage occasioned by reason of the construction or operation and
maintenance of the Project. Said policy or policies shall provide coverage in the minimum liability
limits of $1,000,000 for personal injury or death of each person and $3,000,000 for personal injury
or deaths of two or more persons in a single accident or event, and in a minimum amount of $250,000
(subject to a deductible clause of not to exceed $200,000) for damage to property resulting from each
accident or event. Such public liability and property damage insurance may, however, be in the form
of a single limit policy in the amount of $3,000,000 covering all such risks. Such liability insurance
may be maintained as part of or in conjunction with any other liability insurance coverage carried by
the City, and may be maintained in the form of self-insurance by the City. The Net Proceeds of such
liability insurance shall be applied toward extinguishment or satisfaction of the liability with respect
to which the insurance proceeds shall have been paid.
SECTION 5.4. Fire and Extended Coverage Insurance. The City shall procure and
maintain, or cause to be procured and maintained throughout the Term of this Agreement (but during
the period of construction of the Project only if such insurance is not provided by the contractors)
insurance against loss or damage to any structures constituting any part of the Project, including the
Project by fire and lightning, with extended coverage insurance. A maximum deductible amount of
$100,000 for any one loss shall be allowable. Such insurance shall be in an amount equal to one
hundred percent (100%) of the replacement cost of the Project. Such insurance may be maintained
as part of or in conjunction with any other fire and extended coverage insurance carried or required
to be carried by the City, and may be maintained in the form of self-insurance by the City. The Net
Proceeds of such insurance shall be applied as provided in Section 6.2(a) hereof.
SECTION 5.5. Insurance Proceeds_ Form of Policies. The City shall pay or cause
to be paid when due the premiums for all insurance policies required by this Agreement. All such
policies shall provide that the Seller shall be given thirty (30) days' notice of each expiration thereof,
and any intended cancellation thereof or reduction of the coverage provided thereby. The Seller shall
not be responsible for the sufficiency of any insurance herein required and shall be fully protected in
accepting payment on account of such insurance or any adjustment, compromise or settlement of any
loss agreed to by the City. The City shall cause to be delivered to the Seller annually on or before
July 1 a Certificate of a City Representative stating that the insurance policies required by this Agree-
ment are in full force and effect. The Seller may conclusively rely upon such Certificates as evidence
of compliance with the insurance requirements under this Agreement.
SECTION 5.6. Advances. If the City shall fail to perform any of its obligations under
this Article, the Seller may, but shall not be obligated to, take such action as may be necessary to cure
such failure, including the advancement of money, and the City shall be obligated to repay all such
advances as soon as possible, with interest thereon at the rate of twelve percent (12%) per annum
from the date of the advance to the date of repayment.
SECTION 5.7. Self -Insurance. With respect to insurance required by this Article V
and maintained by the City in the form of self-insurance, the City shall comply with the provisions of
Section 5.04 of the Lease.
RVPUBURR117249
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ARTICLE VI
DAMAGE, DESTRUCTION AND EMINENT DOMAIN;
USE OF NET PROCEEDS
SECTION 6.1. Eminent Domain. If the entire Project shall be taken permanently
under the power of eminent domain (or sold to a government agency threatening to exercise the
power of eminent domain), the Term of this Agreement shall continue until the Seller has been paid
in full, including all interest. If less than the entire Project shall be taken permanently, or if the entire
Project, or any part thereof, shall be taken temporarily, under the power of eminent domain, this
Agreement shall continue in full force and effect and shall not be terminated by virtue of such taking,
and the parties waive the benefit of any law to the contrary.
SECTION 6.2. Application of Net Proceeds.
(a) From Insurance Award. The Net Proceeds of any insurance award resulting
from any damage to or destruction of the Project by fire or other casualty shall be deposited by the
Seller in a temporary fund designated the "Insurance and Condemnation Fund" promptly upon receipt
thereof and, if the City Representative notifies the Seller in writing of the City's determination that
the replacement, repair, restoration, modification or improvement of the Project is not economically
feasible or in the best interests of the City, together with a certificate of an independent engineer
and/or financial consultant to the effect that such action will not have a material effect on the
operation of the Project, then such Net Proceeds shall be promptly applied to the payment of
Installment Payments or prepayments. All such Net Proceeds deposited in the Insurance and
Condemnation Fund and not so transferred shall be applied to the prompt replacement, repair,
restoration, modification or improvement of the Project by the City, upon receipt by the Seller of a
requisition or requisitions acceptable to the Seller signed by the City Representative stating with
respect to each payment to be made (i) the requisition number, (ii) the name and address of the
person, firm or corporation to whom payment is due, (iii) the amount to be paid, and (iv) that each
obligation mentioned therein has been properly incurred, is a proper charge against the Insurance and
Condemnation Fund, and has not been the basis of any previous withdrawal, and specifying in
reasonable detail the nature of each such obligation. Any balance of the Net Proceeds of any insur-
ance award remaining after the replacement, repair, restoration, modification or improvement of the
Project has been completed shall be applied to the payment of Installment Payments or prepayments.
(b) From Eminent Domain Award. The Net Proceeds of any eminent domain
award or settlement resulting from any event described in Section 6.1 hereof shall be deposited in the
Insurance and Condemnation Fund and shall be held and applied by the Seller in the same manner set
forth above in Section 6.2(a).
RVPUBURR\17249
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"
A R T I C L E V I I
D I S C L A I M E R O F W A R R A N T I E S ; A C C E S S
S E C T I O N 7 . 1 . D i s c l a i m e r o f W a r r a n t i e s . T H E S E L L E R M A K E S N O W A R R A N T Y
O R R E P R E S E N T A T I O N , E I T H E R E X P R E S S O R I M P L I E D , A S T O T H E V A L U E , D E S I G N ,
C O N D I T I O N , M E R C H A N T A B I L I T Y O R F I T N E S S F O R A N Y P A R T I C U L A R P U R P O S E O F
T H E P R O J E C T O R A N Y P A R T T H E R E O F O R A S T O T H E F I T N E S S O F T H E P R O J E C T F O R
T H E U S E C O N T E M P L A T E D B Y T H E C I T Y O F T H E P R O J E C T O R A N Y P A R T T H E R E O F ,
O R A N Y O T H E R R E P R E S E N T A T I O N O R W A R R A N T Y W I T H R E S P E C T T O T H E P R O J E C T
O R A N Y P A R T T H E R E O F . I N N O E V E N T S H A L L T H E S E L L E R B E L I A B L E F O R I N C I -
D E N T A L , I N D I R E C T , S P E C I A L O R C O N S E Q U E N T I A L D A M A G E S I N C O N N E C T I O N W I T H
O R A R I S I N G O U T O F T H I S A G R E E M E N T , O R T H E A C Q U I S I T I O N , C O N S T R U C T I O N ,
E X I S T E N C E , F U R N I S H I N G O R F U N C T I O N I N G O R C I T Y ' S U S E O F T H E P R O J E C T .
S E C T I O N 7 . 2 . A c c e s s t o t h e P r o j e c t . T h e C i t y a g r e e s t h a t t h e S e l l e r a n d a n y S e l l e r
R e p r e s e n t a t i v e , a n d t h e S e l l e r ' s s u c c e s s o r s o r a s s i g n s , s h a l l h a v e t h e r i g h t a t a l l r e a s o n a b l e t i m e s t o
e n t e r u p o n a n d t o e x a m i n e a n d i n s p e c t t h e P r o j e c t . T h e C i t y f u r t h e r a g r e e s t h a t t h e S e l l e r , a n y S e l l e r
R e p r e s e n t a t i v e , a n d t h e S e l l e r ' s s u c c e s s o r s o r a s s i g n s s h a l l h a v e s u c h r i g h t o f a c c e s s t o t h e P r o j e c t
a s m a y b e r e a s o n a b l y n e c e s s a r y t o c a u s e t h e a c q u i s i t i o n a n d c o n s t r u c t i o n o f t h e P r o j e c t a n d t h e
p r o p e r m a i n t e n a n c e o f t h e P r o j e c t i n t h e e v e n t o f f a i l u r e b y t h e C i t y t o p e r f o r m i t s o b l i g a t i o n s h e r e -
u n d e r .
S E C T I O N 7 . 3 . R e l e a s e a n d I n d e m n i f i c a t i o n C o v e n a n t s . T h e C i t y s h a l l a n d h e r e b y
a g r e e s t o i n d e m n i f y a n d s a v e t h e S e l l e r , i t s s u c c e s s o r s a n d a s s i g n s h a r m l e s s f r o m a n d a g a i n s t a n y a n d
a l l c l a i m s , l o s s e s , d a m a g e s , p e n a l t i e s a n d l i a b i l i t i e s , i n c l u d i n g l e g a l f e e s a n d e x p e n s e s , a r i s i n g o u t o f
( i ) t h e u s e , m a i n t e n a n c e , c o n d i t i o n , m a n a g e m e n t , d i s p o s i t i o n o r s a l e o f t h e P r o j e c t , o r f r o m a n y w o r k
o r t h i n g d o n e o n t h e P r o j e c t b y t h e C i t y o r i t s c o n t r a c t o r s , ( i i ) a n y b r e a c h o r d e f a u l t o n t h e p a r t o f
t h e C i t y i n t h e p e r f o r m a n c e o f a n y o f i t s o b l i g a t i o n s u n d e r t h i s A g r e e m e n t , ( l i p a n y a c t o r n e g l i g e n c e
o f t h e C i t y o r o f a n y o f i t s a g e n t s , c o n t r a c t o r s , s e r v a n t s , e m p l o y e e s o r l i c e n s e e s w i t h r e s p e c t t o t h e
P r o j e c t , ( i v ) a n y a c t o r n e g l i g e n c e o f a n y a s s i g n e e o r s u b l e s s e e o f t h e C i t y w i t h r e s p e c t t o t h e P r o j e c t ,
o r ( v ) t h e a c q u i s i t i o n a n d c o n s t r u c t i o n o f t h e P r o j e c t o r t h e a u t h o r i z a t i o n o f p a y m e n t o f t h e A c q u i s i -
t i o n a n d C o n s t r u c t i o n C o s t s b y t h e C i t y . N o i n d e m n i f i c a t i o n i s m a d e u n d e r t h i s S e c t i o n o r e l s e w h e r e
i n t h i s A g r e e m e n t f o r w i l l f u l m i s c o n d u c t , n e g l i g e n c e , o r b r e a c h o f d u t y u n d e r t h i s A g r e e m e n t b y t h e
S e l l e r , i t s o f f i c e r s , e m p l o y e e s , s u c c e s s o r s o r a s s i g n s . T h e i n d e m n i t y p r o v i d e d f o r i n t h i s S e c t i o n s h a l l
s u r v i v e t e r m i n a t i o n o f t h i s A g r e e m e n t .
A R T I C L E V I I I
A S S I G N M E N T A N D S A L E
S E C T I O N 8 . 1 . A s s i g n m e n t b y t h e C i t y : S a l e o r L e a s e o f t h e P r o j e c t . T h i s A g r e e m e n t
m a y n o t b e a s s i g n e d b y t h e C i t y , a n d t h e P r o j e c t a n d m a y n o t b e s o l d , l e a s e d o r o t h e r w i s e d i s p o s e d
R V P U B U R R \ 1 7 2 4 9
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of by the City during the Term of this Agreement, except for any portion of the Project which may
be transferred or conveyed to CalTrans.
SECTION 8.2. Assignment of Installment Payments by Seller. The Seller may assign
or pledge its rights to receive Installment Payments hereunder; provided that the recipient of such
assignment or pledge shall have no rights hereunder other than to receive the Installment Payments
so assigned or pledged.
ARTICLE IX
EVENTS OF DEFAULT AND REMEDIES
SECTION 9.1. Events of Default Defined. The following shall be "events of default"
under this Agreement and the terms "event of default" and "default" shall mean, whenever they are
used in this Agreement, receipt by the City of written notice from the Seller of any one or more of
the following events:
(i) Failure by the City to pay any Installment Payment or other payment
required to be paid hereunder at the time specified herein for payment.
(ii) Failure by the City to observe and perform any covenant, condition or
agreement on its part to be observed or performed, other than as referred to in
clause (i) of this Section, including, but not limited to, failure by the City to observe
or perform any covenant, condition or agreement contained in Section 3.7 hereof, for
a period of thirty (30) days after written notice specifying such failure and requesting
that it be remedied has been given to the City by the Seller; provided, however, if the
failure stated in the notice cannot be corrected within the applicable period, the Seller
shall not unreasonably withhold its consent to an extension of such time if corrective
action is instituted by the City within the applicable period and diligently pursued until
the default is corrected.
(iii) The filing by the City of a voluntary petition in bankruptcy, or failure
by the City promptly to lift any execution, garnishment or attachment, or adjudication
of the City as a bankrupt, or assignment by the City for the benefit of creditors, or the
entry by the City into an agreement of composition with creditors, or the approval by
a court of competent jurisdiction of a petition applicable to the City in any
proceedings instituted under the provisions of the Federal Bankruptcy Statute, as
amended, or under any similar acts which may hereafter be enacted.
(iv) An event of default shall have occurred under the Lease Agreement.
SECTION 9.2. Remedies on Default. Whenever any event of default referred to in
Section 9.1 hereof shall have happened and be continuing, Seller, may, at its option and without any
further demand or notice:
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( a ) d e c l a r e a l l p r i n c i p a l c o m p o n e n t s o f t h e u n p a i d I n s t a l l m e n t P a y m e n t s ,
t o g e t h e r w i t h a c c r u e d i n t e r e s t a t t h e r a t e s e t f o r t h h e r e i n f r o m t h e i m m e d i a t e l y
p r e c e d i n g P a y m e n t D a t e o n w h i c h p a y m e n t w a s m a d e , t o b e i m m e d i a t e l y d u e a n d
p a y a b l e , w h e r e u p o n t h e s a m e s h a l l b e c o m e d u e a n d p a y a b l e ; a n d
( b ) t a k e w h a t e v e r a c t i o n a t l a w o r i n e q u i t y m a y a p p e a r n e c e s s a r y o r
d e s i r a b l e t o c o l l e c t t h e I n s t a l l m e n t P a y m e n t s t h e n d u e o r t h e r e a f t e r t o b e c o m e d u e
d u r i n g t h e T e r m o f t h i s A g r e e m e n t , o r e n f o r c e p e r f o r m a n c e a n d o b s e r v a n c e o f a n y
o b l i g a t i o n , a g r e e m e n t o r c o v e n a n t o f t h e C i t y u n d e r t h i s A g r e e m e n t .
p r o v i d e d t h a t , u n d e r n o c i r c u m s t a n c e s m a y t h e p r i n c i p a l c o m p o n e n t o f t h e u n p a i d I n s t a l l m e n t
P a y m e n t s b e d e c l a r e d d u e a n d p a y a b l e u p o n t h e o c c u r r e n c e o f a n e v e n t o f d e f a u l t d e s c r i b e d s o l e l y
i n s u b s e c t i o n 9 . 1 ( i v ) h e r e o f .
S E C T I O N 9 . 3 . N o R e m e d y E x c l u s i v e . N o r e m e d y h e r e i n c o n f e r r e d u p o n o r r e s e r v e d
t o S e l l e r i s i n t e n d e d t o b e e x c l u s i v e a n d e v e r y s u c h r e m e d y s h a l l b e c u m u l a t i v e a n d s h a l l b e i n a d d i t i o n
t o e v e r y o t h e r r e m e d y g i v e n u n d e r t h i s A g r e e m e n t o r n o w o r h e r e a f t e r e x i s t i n g a t l a w o r i n e q u i t y .
N o d e l a y o r o m i s s i o n t o e x e r c i s e a n y r i g h t o r p o w e r a c c r u i n g u p o n a n y d e f a u l t s h a l l i m p a i r a n y s u c h
r i g h t o r p o w e r o r s h a l l b e c o n s t r u e d t o b e a w a i v e r t h e r e o f , b u t a n y s u c h r i g h t o r p o w e r m a y b e
e x e r c i s e d f r o m t i m e t o t i m e a n d a s o f t e n a s m a y b e d e e m e d e x p e d i e n t . I n o r d e r t o e n t i t l e S e l l e r t o
e x e r c i s e a n y r e m e d y r e s e r v e d t o i t i n t h i s A r t i c l e I X , i t s h a l l n o t b e n e c e s s a r y t o g i v e a n y n o t i c e , o t h e r
t h a n s u c h n o t i c e a s m a y b e r e q u i r e d i n t h i s A r t i c l e o r b y l a w .
S E C T I O N 9 . 4 . A g r e e m e n t t o P a y A t t o r n e y s ' F e e s a n d E x p e n s e s . I n t h e e v e n t e i t h e r
p a r t y t o t h i s A g r e e m e n t s h o u l d d e f a u l t u n d e r a n y o f t h e p r o v i s i o n s h e r e o f a n d t h e n o n - d e f a u l t i n g
p a r t y s h o u l d e m p l o y a t t o r n e y s o r i n c u r o t h e r e x p e n s e s f o r t h e c o l l e c t i o n o f m o n e y s o r t h e
e n f o r c e m e n t o r p e r f o r m a n c e o r o b s e r v a n c e o f a n y o b l i g a t i o n o r a g r e e m e n t o n t h e p a r t o f t h e
d e f a u l t i n g p a r t y h e r e i n c o n t a i n e d , t h e d e f a u l t i n g p a r t y a g r e e s t h a t i t w i l l o n d e m a n d t h e r e f o r p a y t o
t h e n o n d e f a u l t i n g p a r t y t h e r e a s o n a b l e f e e s o f s u c h a t t o r n e y s a n d s u c h o t h e r e x p e n s e s s o i n c u r r e d b y
t h e n o n - d e f a u l t i n g p a r t y .
S E C T I O N 9 . 5 . N o A d d i t i o n a l W a i v e r I m p l i e d b y O n e W a i v e r . I n t h e e v e n t a n y
a g r e e m e n t c o n t a i n e d i n t h i s A g r e e m e n t s h o u l d b e b r e a c h e d b y e i t h e r p a r t y a n d t h e r e a f t e r w a i v e d b y
t h e o t h e r p a r r y , s u c h w a i v e r s h a l l b e l i m i t e d t o t h e p a r t i c u l a r b r e a c h s o w a i v e d a n d s h a l l n o t b e
d e e m e d t o w a i v e a n y o t h e r b r e a c h h e r e u n d e r .
S E C T I O N 9 . 6 . A p p l i c a t i o n o f t h e P r o c e e d s . A l l a m o u n t s p a i d b y o r o n b e h a l f o f t h e
C i t y s h a l l b e p a i d t o t h e S e l l e r f o r d e p o s i t i n t h e P l e d g e d R e v e n u e s F u n d f o r a p p l i c a t i o n t o t h e
p a y m e n t o r p r e p a y m e n t o f I n s t a l l m e n t P a y m e n t s o r d e p o s i t t o t h e R e s e r v e F u n d o r o t h e r w i s e a s
p r o v i d e d h e r e i n .
S E C T I O N 9 . 7 . L i a b i l i t y L i m i t e d t o P l e d g e d R e v e n u e s . N o t w i t h s t a n d i n g a n y
p r o v i s i o n o f t h i s A g r e e m e n t , t h e C i t y ' s l i a b i l i t y t o p a y t h e I n s t a l l m e n t P a y m e n t s a n d o t h e r a m o u n t s
h e r e u n d e r s h a l l b e l i m i t e d s o l e l y t o P l e d g e d R e v e n u e s a s p r o v i d e d i n S e c t i o n s 3 . 5 a n d 3 . 6 h e r e o f a n d
o t h e r a m o u n t s t r a n s f e r r e d b y t h e C i t y t o t h e S e l l e r f o r a p p l i c a t i o n a s p r o v i d e d h e r e i n . I n t h e e v e n t
R V P U B U R R \ 1 7 2 4 9
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that the Pledged Revenues shall be insufficient at any time to pay an Installment Payment in full, the
City shall not be liable to pay or prepay such Installment Payment other than from such funds and
revenues.
ARTICLE X
MISCELLANEOUS
SECTION 10.1. Notices. All notices, certifications or other communications
provided for in this Agreement shall be given by first class mail or personal delivery to the party
entitled thereto at its address set forth below. All such notices, certifications, or other
communications which are given by mail shall be deemed to have been received upon deposit in the
United States mail with postage fully prepaid and addressed as follows:
Address of the City:
Address of Seller:
City of Murrieta
26442 Beckman Court
Murrieta, California 92562
Attention: City Manager
Riverside County Transportation
Commission
3560 University Avenue
Riverside, California 92501
Attention: Executive Director
The Seller and the City, by notice given hereunder, may designate different addresses to which
subsequent notices, certifications or other communications will be sent.
SECTION 10.2. Binding Effect. This Agreement shall inure to the benefit of and
shall be binding upon Seller and the City and their respective successors and assigns.
SECTION 10.3. Severability. In the event any provision of this Agreement shall be
held invalid or unenforceable by any court of competent jurisdiction, such holding shall not invalidate
or render unenforceable any other provision hereof.
SECTION 10.4. Amendments. Changes and Modifications. This Agreement may be
amended or any of its terms modified with the prior written consent of the City and Seller.
SECTION 10.5. Net Contract. This Agreement shall be deemed and construed to
be a "net contract" and the City hereby agrees that the Installment Payments shall be an absolute net
return to the Seller, free and clear of any expenses, charges or set -offs whatsoever.
SECTION 10.6. Further Assurances and Corrective Instruments. The Seller and the
City agree that they will, from time to time, execute, acknowledge and deliver, or cause to be
RVPUBURR\17249
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e x e c u t e d , a c k n o w l e d g e d a n d d e l i v e r e d , s u c h s u p p l e m e n t s h e r e t o a n d s u c h f u r t h e r i n s t r u m e n t s a s m a y
r e a s o n a b l y b e r e q u i r e d f o r c o r r e c t i n g a n y i n a d e q u a t e o r i n c o r r e c t d e s c r i p t i o n o f t h e P r o j e c t o r f o r
c a r r y i n g o u t o f t h e e x p r e s s e d i n t e n t i o n o f t h i s A g r e e m e n t .
S E C T I O N 1 0 . 7 . e x e c u t i o n i n C o u n t e r p a r t s . T h i s A g r e e m e n t m a y b e e x e c u t e d i n
s e v e r a l c o u n t e r p a r t s , e a c h o f w h i c h s h a l l b e a n o r i g i n a l a n d a l l o f w h i c h s h a l l c o n s t i t u t e b u t o n e a n d
t h e s a m e i n s t r u m e n t .
S E C T I O N 1 0 . 8 . A p p l i c a b l e L a w . T h i s A g r e e m e n t s h a l l b e g o v e r n e d b y a n d
c o n s t r u e d i n a c c o r d a n c e w i t h t h e l a w s o f t h e S t a t e o f C a l i f o r n i a .
S E C T I O N 1 0 . 9 . S e l l e r a n d C i t y R e p r e s e n t a t i v e s . W h e n e v e r u n d e r t h e p r o v i s i o n s o f
t h i s A g r e e m e n t t h e a p p r o v a l o f t h e S e l l e r o r t h e C i t y i s r e q u i r e d , o r t h e S e l l e r o r t h e C i t y i s r e q u i r e d
t o t a k e s o m e a c t i o n a t t h e r e q u e s t o f t h e o t h e r , s u c h a p p r o v a l o r s u c h r e q u e s t s h a l l b e g i v e n f o r t h e
S e l l e r b y a S e l l e r ' s R e p r e s e n t a t i v e a n d f o r t h e C i t y b y t h e C i t y R e p r e s e n t a t i v e , a n d a n y p a r t y h e r e t o
s h a l l b e a u t h o r i z e d t o r e l y u p o n a n y s u c h a p p r o v a l o r r e q u e s t .
S E C T I O N 1 0 . 1 0 . C a p t i o n s . T h e c a p t i o n s o r h e a d i n g s i n t h i s A g r e e m e n t a r e f o r
c o n v e n i e n c e o n l y a n d i n n o w a y d e f i n e , l i m i t o r d e s c r i b e t h e s c o p e o r i n t e n t o f a n y p r o v i s i o n s o r
S e c t i o n s o f t h i s A g r e e m e n t .
R V P U B U R R \ 1 7 2 4 9
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IN WITNESS WHEREOF, the parties have executed this Installment Sale Agreement
as of the date first above written.
RIVERSIDE COUNTY CITY OF MURRIETA
TRANSPORTATION COMMISSION
By: By:
Alex Clifford, Chair Mayor
REVIEWED AND RECOMMENDED
FOR APPROVAL:
By:
Jack Reagan, Executive Director
REVIEWED FOR FISCAL IMPACT:
By:
Dean Martin, Chief Financial Officer
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
Counsel to the Riverside
County Transportation
Commission
RVPUBURR\17249
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a s r e v i s e d , v i z . ,
E X H I B I T A
D E S C R I P T I O N O F T H E P R O J E C T
T h e P r o j e c t i s f u l l y d e s c r i b e d i n t w o C A L T R A N S - s p o n s o r e d r e p o r t s ( " R e p o r t s " )
I . P R O J E C T S T U D Y / P R O J E C T R E P O R T ; I N R I V E R S I D E C O U N T Y O N
I N T E R S T A T E 1 5 A T M U R R I E T A H O T S P R I N G S R O A D I N T E R C H A N G E ;
0 8 - R i v - 1 5 - 9 . 5 .
I I . P R O J E C T S T U D Y / P R O J E C T R E P O R T ; I N R I V E R S I D E C O U N T Y O N
I N T E R S T A T E 2 1 5 A T M U R R I E T A H O T S P R I N G S R O A D I N T E R C H A N G E ;
0 8 - R i v - 2 1 5 - 9 . 5 .
C o p i e s o f t h e c u r r e n t R e p o r t s a r e , b y r e f e r e n c e , i n c l u d e d h e r e i n a n d m a d e a p a r t h e r e o f .
S u b s e q u e n t r e v i s e d R e p o r t s , i f a n y , a n d / o r f i n a l R e p o r t s f u l l y a p p r o v e d b y C A L T R A N S w i l l b e
f u r n i s h e d t o t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n a n d t o t h e C i t y o f M u r r i e t a . S u c h
r e v i s e d r e p o r t s a n d / o r f i n a l R e p o r t s w i l l s u p e r s e d e i n t h e i r e n t i r e t y a n y p r i o r r e p o r t s f u r n i s h e d
p u r s u a n t t o t h i s E x h i b i t A , a n d w i l l b y r e f e r e n c e b e i n c l u d e d h e r e i n a n d m a d e a p a r t h e r e o f .
T h e p a r t i e s a c k n o w l e d g e a n d a g r e e t h a t s u b s e q u e n t r e v i s e d R e p o r t s a n d / o r f i n a l R e p o r t s m a y
d i f f e r f r o m e a r l i e r R e p o r t s , b u t t h a t a n y s u c h d i f f e r e n c e s w i l l n o t , e i t h e r i n d i v i d u a l l y o r i n t h e
a g g r e g a t e , r e s u l t i n R e p o r t s t h a t a r e m a t e r i a l l y d i f f e r e n t f r o m t h e c u r r e n t R e p o r t s .
R V P U B U R R \ 1 7 2 4 9
A - 1
EXHIBIT B
PAYMENT REQUEST FORM
(Attach duplicate original of Payee's
statement(s) or invoices(s))
PROGRESS PAYMENT
FULL/FINAL PAYMENT
The Seller is hereby requested to pay, as indicated above, pursuant to the Amended and
Restated Installment Sale Agreement dated as of February 1, 1997 by and between the Seller and
Purchaser, to the person, corporation or other entity designated below as Payee, the sum set forth
below such designation, in payment of the Acquisition and Construction' Costs described below. The
amount shown below is due and payable under a purchase order, contract or other authorization with
respect to the Acquisition and Construction Costs described below, which Acquisititon and
Construction Costs were validly incurred under the Amended and Restated Installment Sale
Agreement and has not formed the basis of any prior request for payment.
Payee:
Address:
Amount: $
Description of Acquisition and Construction Project Costs or portions thereof and authorized to be
paid to the Payee:
To the best of the undersigned's knowledge, information and belies; moneys remaining available under
Section 4.6 of the Amended and Restated Installment Sale Agreement should be sufficient to make
this payment.
Executed by a City Representative
Signature:
Dated: Title:
Name:
Payment Request No.
Dated: Approved by Seller's Representative
Signature:
Name:
Title:
1 All capitalized terms used in this Payment Request Form shall have the meanings set forth in
the Amended and Restated Installment Sale Agreement.
•
•
RVPUBURR\17249
B-1
AGENDA ITEK it5A
Project Type:
Circulation
Priority: A-17
Project Name:
1-2 1 5 INTERCHANGE CONSTRUCTION AT MURRIETA HOT
SPRINGS ROAD; WIDENING OF MURRIETA HOT SPRINGS ROAD
BETWEEN I- 15 AND 1-2 1 5 AND 1-2 1 5 TO EAST CITY LIMITS AT
WARM SPRINGS CREEK
Description:
Scope of Project:
• Benefit:
•
Full I-215 interchange improvements including six -lane bridge and two loop
on -ramps and signalization. Improve north side of MHSRd to four lanes and
left turn pocket between I-15 and I-215 (0.5 miles); plus MHSRd to four lane
and left turn pocket from I-215 to Warms Springs Creek (1.4 miles). Bridge
at Warm Springs Creek to be widened from two to four lanes. Right-of-way
acquisition for fee title and construction easements as necessary.
Most ROW acquired as of December 1996, but need few more fee title
parcels, plus construction easements over six parcels. Caltrans approval
required for interchange - expected February 1997.
Enhance interchange capacity, increase safety, reduce emissions, promote
economic development.
Anticipated Construction: June/July 1997 —October 1998
Other Comments:
South half ofMHSRd between I-15 and I-215 pending ROW dedication from
Donahue/Schriber and Bosekers. Construction estimate $1.4M. I-15
interchange improvement is anticipated to follow if full funding at $7.1M is
realized. City has tentative $2.2M RCTC STP discretionary funding pending
reauthorization of ISTEA by Congress in September 1997.
Total Project Cost:
To Date
$2,800,000 $600,000 $6,300,000
S12,700,000
1996-1997 1997-1998
Funding Sources:
Future O&M Costs:
1998-1999
$3,000,000
Bonds backed by Gas Tax
Development Mitigation
Pledged Revenues
$3,000 annually
1999-2000 2000-2001 2001 +
$5,700,000
$3,600,000
$ 600,000
Location Map:
(To be provided)
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P r o j e c t T y p e :
C i r c u l a t i o n
P r i o r i t y : C - 5 5
P r o j e c t N a m e : I - 1 5 I N T E R C H A N G E C O N S T R U C T I O N A T
M U R R I E T A H O T S P R I N G S R O A D
D e s c r i p t i o n :
F u l l I - 1 5 i n t e r c h a n g e i m p r o v e m e n t s i n c l u d i n g s o u t h b o u n d l o o p o n - r a m p , s i x
l a n e b r i d g e o v e r I - 1 5 a n d s i g n a l i z a t i o n .
S c o p e o f P r o j e c t : R O W a c q u i r e d a s o f 1 2 / 9 6 P S & E . C a l t r a n s a p p r o v a l p e n d i n g ( 2 / 9 7 ) . A c t u a l
c o n s t r u c t i o n o f p r o j e c t c o u l d s t a r t l a t e f a l l 1 9 9 7 i f 1 ) I S T E A r e a u t h o r i z a t i o n
b y C o n g r e s s i n 9 / 9 7 s o $ 2 . 2 M a u t h o r i z e d b y R C T C S T P d i s c r e t i o n a r y f u n d s
c a n b e o b l i g a t e d , a n d 2 ) b a l a n c e o f $ 7 . 1 M i s s o m e h o w f u n d e d . E x p e c t c i t i z e n
p r e s s u r e t o c o m p l e t e t h i s i n t e r c h a n g e s i n c e I - 2 1 5 i n t e r c h a n g e i s e x p e c t e d t o
b e c o m p l e t e d i n 1 0 / 9 8 .
B e n e f i t : E n h a n c e i n t e r c h a n g e c a p a c i t y , i n c r e a s e s a f e t y , r e d u c e e m i s s i o n s , p r o m o t e
e c o n o m i c d e v e l o p m e n t .
A n t i c i p a t e d C o n s t r u c t i o n : T o b e d e t e r m i n e d
O t h e r C o m m e n t s :
D e p e n d i n g w h a t u l t i m a t e l y d e v e l o p s a t t h e " m a l l " s i t e , s t a f f f e e l s t h e n o r t h
b o u n d l o o p o n - r a m p s h o u l d b e l o o k e d a t f o r f e a s i b i l i t y t o c o n s t r u c t . T h i s
l o o p o n - r a m p w a s n o t a p a r t o f r e q u i r e m e n t f o r m a l l a s a p p r o v e d o r i g i n a l l y
b y C o u n t y . I n t e r c h a n g e o p e r a t i o n u n q u e s t i o n a b l y w i l l b e e n h a n c e d w i t h t h i s
o n - r a m p .
T o t a l P r o j e c t C o s t : $ 7 , 1 0 0 , 0 0 0
T o D a t e 1 9 9 6 - 1 9 9 7 1 9 9 7 - 1 9 9 8 1 9 9 8 - 1 9 9 9 1 9 9 9 - 2 0 0 0 2 0 0 0 - 2 0 0 1 z 0 0 1 +
$ 0 ( T o b e d e t e r m i n e d )
F u n d i n g S o u r c e s :
$ 2 . 2 M a u t h o r i z e d b y R C T C S T P d i s c r e t i o n a r y f u n d s , b u t a w a i t s I S T E A
r e a u t h o r i z a t i o n b y C o n g r e s s i n S e p t e m b e r 1 9 9 7 . B a l a n c e o f f u n d i n g t o b e
d e t e r m i n e d f o r $ 7 . 1 M p r o j e c t .
F u t u r e O & M C o s t s : T o b e d e t e r m i n e d
L o c a t i o n M a p :
( T o b e p r o v i d e d )
5 9
FUNDING PROPOSAL
PRELIMINARY
DA FEES $ 7,754,600
SUPPLEMENTAL DA FEES (County/City Agreement) $ 528,000
GAS TAX BOND PROCEEDS $ 5,600,000
ISTEA $ 2.200.000
$16,082,600
RCTC LOAN'/OR MEASURE A ADVANCE $ 2.367.400
$18,450,000
Loan commitment of $4,567,400 needed with ISTEA dollars of $2,200,000,
$450,000 Road & Bridge fees and $2,000,000 of future Measure "A" dollars as
collateral.
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A G E N D A I T E M # 5 6
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 5 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T :
A n n u a l A u d i t R e v i e w b y E r n s t & Y o u n g
T r a n s p o r t a t i o n D e v e l o p o m e n t A c t ( T D A ) s t a t u t e s a n d t h e M e a s u r e A o r d i n a n c e r e q u i r e s t h a t t h e
C o m m i s s i o n a n n u a l l y p e r f o r m a u d i t s o f f u n d r e c i p i e n t s . T h e s a m e s t a t u t o r y r e q u i r e m e n t s e x i s t f o r
t h e C o m m i s s i o n b a s e d o n b o t h s t a t u t o r y p r o v i s i o n s a n d l e g a l r e q u i r e m e n t s e m b o d i e d i n t h e v a r i o u s
b o n d i n g d o c u m e n t s . A l l o f t h e s e a u d i t s m u s t b e p e r f o r m e d b y a n i n d e p e n d e n t t h i r d p a r t y .
T h e C o m m i s s i o n h a s r e t a i n e d t h e f i r m o f E r n s t a n d Y o u n g t o c o m p l e t e t h e s e a u d i t s . A n n u a l l y E r n s t
& Y o u n g r e p o r t s i n d e t a i l t o t h e B u d g e t a n d F i n a n c e C o m m i t t e e i t s a u d i t r e s u l t s o n b o t h t h e
C o m m i s s i o n a n d a l l f u n d i n g r e c i p i e n t s .
T h e a u d i t o r s w i l l m a k e a p r e s e n t a t i o n t o t h e B u d g e t a n d F i n a n c e C o m m i t t e e i n c l u d i n g a n y
c o m p l i a n c e f i n d i n g s a n d s u g g e s t i o n s f o r i m p r o v i n g o p e r a t i o n a l e f f i c i e n c y .
F I N A N C I A L D A T A :
P r o j e c t C o s t :
N o t A p p l i c a b l e
S o u r c e o f F u n d s :
N o t A p p l i c a b l e
I n c l u d e d I n C u r r e n t Y e a r
B u d g e t ( Y I N ) :
N o t A p p l i c a b l e
B u d g e t A d j u s t m e n t R e q u i r e d :
N o t A p p l i c a b l e
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n r e c e i v e a n d f i l e .
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R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
R e p o r t t o t h e B u d g e t a n d F i n a n c e C o m m i t t e e
F e b r u a r y 5 , 1 9 9 7
1 9 9 6 A u d i t R e s u l t s
=� ERNST&YOUNG LLP
February 5, 1997
Budget and Finance Committee
Riverside County Transportation Commission
■ Suite 600
3750 University Avenue
P.O. Box 1270
Riverside, California 92502
Dear Members of the Budget and Finance Committee:
• Phone: 909 276 7200
Fax: 909 787 8184
We are pleased to present the results of our audit of the general purpose financial statements of
the Riverside County Transportation Commission (the "Commission") and the audits of the
financial statements of Transportation Development Act (TDA) claimants and Measure A
recipients.
At our planning meeting with management for the 1996 audit, we presented our audit plan, which
included a commitment to understand and deliver on the Commission's expectations. Our
approach for the Commission was designed to combine a historical perspective with a focus on
the Commission's current and emerging business issues.
This report to the Budget and Finance Committee summarizes our audits, the scope of our
engagement, the reports issued and various analyses and observations related to the Commission's
financial position and results of operations and the TDA claimants and Measure A recipients
results of operations and compliance with Laws and Regulations. This document also reviews
communications required by our professional standards, as well as current accounting issues that
will affect the Commission.
The completion of this year's audit was accomplished through the effective support and the
assistance of the Commission's finance and administrative personnel. As always, we strive to
continuously improve the quality of our audit services. This meeting is a forum for you to provide
feedback on ways we can continue to meet and exceed your expectations.
We appreciate this opportunity to meet with you. If you have any questions or comments, please
call me at (909) 276-7221 or Theresia Trevino at (909) 276-7263.
Very truly yours,
i I
Sarah J. 1c'. erson
Partner
Ernst & Young LAP is a member of Ernst & Young nternational, Ltd.
1
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T A B L E O F C O N T E N T S
F o c u s : 1 9 9 6 A u d i t R e s u l t s
S u m m a r y o f W h a t W e A g r e e d t o D o 3
B u s i n e s s R i s k A s s e s s m e n t U p d a t e 5
R e q u i r e d C o m m u n i c a t i o n s 7
C o m m e n t s o n t h e 1 9 9 6 C o m m i s s i o n F i n a n c i a l S t a t e m e n t s 1 1
C o m m e n t s o n t h e 1 9 9 6 T D A C l a i m a n t s a n d M e a s u r e A R e c i p i e n t s
F i n a n c i a l S t a t e m e n t s 1 3
A r t i c l e 4 S c h e d u l e 1 6
A r t i c l e 3 S c h e d u l e 1 7
A r t i c l e 8 S c h e d u l e 1 8
M e a s u r e A S c h e d u l e 1 9
M e a s u r e A A l l o c a t i o n s 9 6 v s . 9 5 2 1
M e a s u r e A S p e c i a l i z e d T r a n s i t 2 2
F o c u s : V a l u e R e s u l t s
V a l u e I d e a s S u g g e s t i o n s f o r I m p r o v e m e n t
T r a n s p o r t a t i o n C o m m i s s i o n
V a l u e I d e a s S u g g e s t i o n s f o r I m p r o v e m e n t
V a l u e I d e a s S u g g e s t i o n s f o r I m p r o v e m e n t
R i v e r s i d e C o u n t y
2 3
R i v e r s i d e T r a n s i t A g e n c y 2 6
S u n L i n e T r a n s i t A g e n c y 2 9
L o o k i n g A h e a d t o N e x t Y e a r
G A S B I s s u e s a n d P r o n o u n c e m e n t s 3 1
F i s c a l 1 9 9 7 A u d i t P l a n n i n g 3 3
A p p e n d i x
A u d i t P r o c e s s 3 4
I n n o v a t i n g t h e A u d i t 3 5
M e a s u r i n g V a l u e 3 7
2
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S U M M A R Y O F W H A T W E A G R E E D T O D O
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
O u r A p p r o a c h
A s d i s c u s s e d w i t h m a n a g e m e n t d u r i n g t h e p l a n n i n g m e e t i n g , o u r a u d i t p l a n r e p r e s e n t e d a n
a p p r o a c h r e s p o n s i v e t o t h e a s s e s s m e n t o f r i s k f o r t h e C o m m i s s i o n . S p e c i f i c a l l y , w e d e s i g n e d o u r
a u d i t t o i s s u e r e p o r t s a n d l e t t e r s o n t h e f o l l o w i n g :
" G e n e r a l P u r p o s e F i n a n c i a l S t a t e m e n t s o f t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n
C o m m i s s i o n .
" F i n a n c i a l S t a t e m e n t s o n t h e L o c a l T r a n s p o r t a t i o n F u n d .
" S i n g l e A u d i t a n d r e l a t e d c o m p l i a n c e a n d i n t e r n a l c o n t r o l r e p o r t s .
" M a n a g e m e n t l e t t e r .
" D e b t c o m p l i a n c e l e t t e r .
A r e a s o f A u d i t E m p h a s i s
T h e p r i n c i p a l a r e a s o f a u d i t e m p h a s i s w e r e a s f o l l o w s :
" E v a l u a t i o n o f t h e C o m m i s s i o n ' s i n v e s t m e n t p o l i c i e s a n d c o m p l i a n c e w i t h S B
C o d e 5 6 4 .
" E v a l u a t i o n o f t h e C o m m i s s i o n ' s a c c o u n t i n g f o r t h e 1 9 9 6 r e f u n d i n g .
" E v a l u a t i o n o f l i t i g a t i o n , c l a i m s a n d a s s e s s m e n t s .
" E v a l u a t i o n o f t h e C o m m i s s i o n ' s a c c o u n t i n g f o r p r o j e c t e x p e n d i t u r e s .
" A n a l y t i c a l r e v i e w a n d i n q u i r y i n t o t h e n a t u r e o f v a r i o u s a c c o u n t b a l a n c e s .
" R e v i e w o f c o m p l i a n c e w i t h t h e p r o v i s i o n s o f M e a s u r e A , i n c l u d i n g l e v e l o f
a d m i n i s t r a t i v e s a l a r i e s a n d b e n e f i t s .
" E v a l u a t i o n o f t h e C o m m i s s i o n ' s i n t e r n a l c o n t r o l s ( c a s h r e c e i p t s , c a s h d i s b u r s e m e n t s ,
p a y r o l l ) .
" C o m p l i a n c e w i t h L a w s a n d R e g u l a t i o n s .
TDA Claimants and Measure A Recipients
Our Approach
We designed our audits to issue reports and letters on the following:
• Transit and Transportation Financial Statements of TDA claimants and Measure A
recipients.
• Related compliance and internal control reports under Government Auditing
Standards.
Management letter.
Areas of Audit Emphasis
The principal areas of audit emphasis were as follows:
• Audit and evaluation of TDA expenditures.
• Evaluation of Measure A expenditures in relation to approved Measure A five-year
capital improvement plans.
• Evaluation of deferred revenues and capital grants equity, as applicable.
• Analytical review and inquiry into the nature of various account balances.
• Analytical review of actual results and budget amounts.
• Review of compliance with the provisions of TDA and Measure A.
There were no changes to our planned approach or audit areas of emphasis.
•
4
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B U S I N E S S R I S K A S S E S S M E N T U P D A T E
I n d u s t r y I s s u e
F u n d i n g S o u r c e s T h e C o m m i s s i o n , T D A
c l a i m a n t s a n d M e a s u r e A
r e c i p i e n t s r e l y h e a v i l y o n
v a r i o u s f u n d i n g s o u r c e s
i n c l u d i n g f e d e r a l , s t a t e a n d
l o c a l m o n i e s . T h e r e c o n -
t i n u e s t o b e a p o s s i b i l i t y o f
a d e c r e a s e i n f u n d i n g ,
p r i m a r i l y a t t h e f e d e r a l a n d
l o c a l l e v e l .
T h e C o m m i s s i o n m u s t
c o n t i n u a l l y a s s e s s p r o j e c t
f u n d i n g a v a i l a b i l i t y a n d m o n i -
t o r s a l e s t a x g r o w t h . D e b t
f i n a n c i n g o f f u t u r e p r o j e c t s i s
l i m i t e d .
E x p e n d i t u r e f u n d i n g f o r T D A
c l a i m a n t s a n d M e a s u r e A
r e c i p i e n t s i s d e p e n d e n t o n
f e d e r a l , s t a t e a n d l o c a l
m o n i e s .
A s s e s s b u d g e t i n g c o n t r o l s .
B u s i n e s s I s s u e
R e o r g a n i z a t i o n T h e C o m m i s s i o n c o n t i n u e s
t o e v o l v e a n d b e p r o a c t i v e
a n d i s c o n s i d e r i n g p o s s i b l e
r e o r g a n i z a t i o n i s s u e s .
C a s h
M a n a g e m e n t
T e c h n o l o g y
T h e C o m m i s s i o n i s r e s p o n -
s i b l e f o r m a k i n g i n v e s t m e n t
d e c i s i o n s f o r i t s c a s h a n d
i n v e s t m e n t s .
T h e C o m m i s s i o n o p e r a t e s
i n a n e n v i r o n m e n t t h a t
r e q u i r e s t h e C o m m i s s i o n t o
c o n t i n u e t o a c c e s s t h e
s e c u r i t y a n d a d e q u a c y o f
i n f o r m a t i o n s y s t e m s .
P o s s i b l e r e o r g a n i z a t i o n p r e -
s e n t s t h e C o m m i s s i o n w i t h
o p e r a t i n g , l e g a l a n d a c c o u n t -
i n g c h a l l e n g e s .
T h e C o m m i s s i o n m u s t b a l -
a n c e i t s s a f e t y , l i q u i d i t y , a n d
y i e l d i n v e s t m e n t o b j e c t i v e s
a n d e n s u r e t h a t i n v e s t m e n t s
a r e m a d e i n a c c o r d a n c e w i t h
s t a t e l a w s a n d C o m m i s s i o n
p o l i c i e s .
M a i n t a i n o p e r a t i o n s d u r i n g
d i s a s t e r s .
P r e v e n t u n a u t h o r i z e d u s e o f
s y s t e m a n d r e l a t e d d a t a .
I m p a c t o n f i n a n c i a l s t a t e -
m e n t s .
C o m p l i a n c e w i t h i n v e s t -
m e n t o b j e c t i v e s , s t a t e l a w s
a n d p o l i c i e s . D e t e r m i n e
d i s c l o s u r e s i n f i n a n c i a l
s t a t e m e n t s a r e a p p r o p -
r i a t e .
A d e q u a c y o f a c c e s s a n d
p r o g r a m m i n g c o n t r o l s o n
E D P c o n t r o l s a n d r e l a t e d
e f f e c t o n n a t u r e a n d e x t e n t
o f a u d i t t e s t i n g .
5
Technical Issues
Property Held
for Development
Debt
The Commission has prop-
erty purchased for right-of-
way acquisition, of which a
portion may not be used for
project construction.
The Commission, the
Riverside Transit Agency
and the SunLine Transit
Agency maintain various
types of debt.
Identification of alternative Adequate disclosure in the
uses for excess property is financial statements.
necessary to maximize the
Commission's investment.
Additionally, periodic ap-
praisals are needed to identify
property values.
Financial feasibility scenarios. Compliance with debt
covenants and proper ac-
counting and reporting.
•
6
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R E Q U I R E D C O M M U N I C A T I O N S
G o v e r n m e n t A u d i t i n g S t a n d a r d s ( G A S ) a n d S t a t e m e n t o f A u d i t i n g S t a n d a r d s N o . 6 1 r e q u i r e s t h e
a u d i t o r t o e n s u r e t h a t t h e B u d g e t a n d F i n a n c e C o m m i t t e e r e c e i v e s a d d i t i o n a l i n f o r m a t i o n
r e g a r d i n g t h e s c o p e a n d r e s u l t s o f t h e a u d i t t h a t m a y a s s i s t t h e C o m m i t t e e i n o v e r s e e i n g
m a n a g e m e n t ' s f i n a n c i a l r e p o r t i n g a n d d i s c l o s u r e p r o c e s s . B e l o w w e s u m m a r i z e t h e s e r e q u i r e d
c o m m u n i c a t i o n s .
A u d i t o r s ' R e s p o n s i b i l i t i e s u n d e r G e n e r a l l y
A c c e p t e d A u d i t i n g S t a n d a r d s ( G A A S )
T h e g e n e r a l p u r p o s e f i n a n c i a l s t a t e m e n t s a r e
t h e r e s p o n s i b i l i t y o f m a n a g e m e n t . O u r a u d i t s
w e r e d e s i g n e d i n a c c o r d a n c e w i t h G A A S a n d
G A S , w h i c h p r o v i d e f o r r e a s o n a b l e , r a t h e r
t h a n a b s o l u t e , a s s u r a n c e t h a t t h e g e n e r a l
p u r p o s e f i n a n c i a l s t a t e m e n t s a r e f r e e o f
m a t e r i a l m i s s t a t e m e n t . W e h a v e a
r e s p o n s i b i l i t y t o o p i n e o n w h e t h e r t h e g e n e r a l
p u r p o s e f i n a n c i a l s t a t e m e n t s a r e f a i r l y s t a t e d i n
a c c o r d a n c e w i t h G e n e r a l l y A c c e p t e d
A c c o u n t i n g P r i n c i p l e s . O u r a u d i t o f t h e
f e d e r a l f i n a n c i a l a s s i s t a n c e w a s p e r f o r m e d i n
a c c o r d a n c e w i t h t h e S i n g l e A u d i t A c t o f 1 9 8 4 .
A s a p a r t o f o u r a u d i t , w e o b t a i n e d a s u f f i c i e n t
u n d e r s t a n d i n g o f i n t e r n a l c o n t r o l s t o p l a n o u r
a u d i t s a n d t o d e t e r m i n e t h e n a t u r e , t i m i n g a n d
e x t e n t o f t e s t i n g p e r f o r m e d . W e h a v e i s s u e d
a n u n q u a l i f i e d o p i n i o n o n t h e C o m m i s s i o n ' s
g e n e r a l p u r p o s e f i n a n c i a l s t a t e m e n t s f o r t h e
y e a r e n d e d J u n e 3 0 , 1 9 9 6 . W e h a v e i s s u e d
u n q u a l i f i e d o p i n i o n s o n t h e T D A c l a i m a n t s
a n d M e a s u r e A r e c i p i e n t s . M a n a g e m e n t d i d
n o t p l a c e a n y r e s t r i c t i o n s o n t h e s c o p e o f o u r
a u d i t .
S i g n i f i c a n t A c c o u n t i n g P o l i c i e s
I n i t i a l s e l e c t i o n o f a n d
a c c o u n t i n g p o l i c i e s o r
n e w a c c o u n t i n g a n d
d u r i n g t h e y e a r m u s t b e
c h a n g e s i n s i g n i f i c a n t
t h e i r a p p l i c a t i o n a n d
r e p o r t i n g s t a n d a r d s
r e p o r t e d .
T h e s i g n i f i c a n t a c c o u n t i n g p o l i c i e s u s e d b y t h e
C o m m i s s i o n a r e d e s c r i b e d i n N o t e 1 t o t h e
g e n e r a l p u r p o s e f i n a n c i a l s t a t e m e n t s . T h e r e
w e r e n o c h a n g e s i n s i g n i f i c a n t a c c o u n t i n g
p o l i c i e s .
T h e C o m m i s s i o n r e f u n d e d a p o r t i o n o f t h e
1 9 9 1 S a l e s T a x B o n d s w i t h t h e $ 6 1 , 7 6 5 , 0 0 0
1 9 9 6 R e f u n d i n g B o n d s . T h i s r e f u n d i n g i s
p r o p e r l y a c c o u n t e d f o r i n a c c o r d a n c e w i t h
g e n e r a l l y a c c e p t e d a c c o u n t i n g p r i n c i p l e s .
7
The Commission restated the beginning
balance of its equity investment in joint
ventures by approximately $14,433,000 to
account for its equity in the rail, passenger and
locomotive cars owned by SCRRA.
Management Judgments and Accounting
Estimates
The preparation of financial statements There are no areas requiring significant
requires the use of accounting estimates. judgments or accounting estimates in the 1996
Certain estimates are particularly sensitive due general purpose financial statements.
to their significance to the statements and the
possibility that future events may differ
significantly from management's expectations.
Significant Audit Adjustments No audit adjustments were recorded.
Other Information in Documents
Containing Audited Financial Statements
Prior year's general purpose financial
statements were used in connection with the
current year financings. We were not engaged
to perform any services in this regard.
Disagreements `with Management on
Financial Accounting and Reporting
Matters
None.
Major Issues Discussed with Management None.
Prior to Retention
Consultation with Other Accountants None.
8
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S e r i o u s D i f f i c u l t i e s E n c o u n t e r e d i n
P e r f o r m i n g t h e A u d i t
N o n e .
M a t e r i a l E r r o r s , I r r e g u l a r i t i e s a n d I l l e g a l
A c t s
N o n e i d e n t i f i e d a n d m a n a g e m e n t r e p r e s e n t e d
t h e r e w e r e n o n e .
S i g n i f i c a n t D i s c l o s u r e s N o t M a d e
N o n e .
R e p o r t a b l e C o n d i t i o n s
N o n e .
S i n g l e A u d i t F i n d i n g s
T h e C o m m i s s i o n h a d n o s i n g l e a u d i t f i n d i n g s .
R i v e r s i d e T r a n s i t A g e n c y h a d t w o S i n g l e
A u d i t F i n d i n g s r e l a t i n g t o D i s a d v a n t a g e d
B u s i n e s s E n t e r p r i s e R e p o r t i n g a n d C i v i l
R i g h t s c a s e s w h i c h w e r e s u b s e q u e n t l y s e t t l e d
i n t h e A g e n c y ' s f a v o r .
S u n L i n e T r a n s i t A g e n c y h a d o n e S i n g l e A u d i t
F i n d i n g r e l a t i n g t o t h e N a t i o n a l T r a n s i t
D a t a b a s e R e p o r t i n g .
M o s t R e c e n t E r n s t & Y o u n g L L P
P e e r R e v i e w R e s u l t s
G o v e r n m e n t A u d i t i n g S t a n d a r d s r e q u i r e t h e
i n d e p e n d e n t a u d i t o r t o c o m m u n i c a t e t h e m o s t
r e c e n t p e e r r e v i e w r e s u l t s t o i t s g o v e r n m e n t a l
c l i e n t s .
K P M G P e a t M a r w i c k L L P c o m p l e t e d t h e
1 9 9 5 p e e r r e v i e w o f E r n s t & Y o u n g . T h e
p e e r r e v i e w r e s u l t s a r e c o n t a i n e d i n a n
u n q u a l i f i e d P e e r R e v i e w R e p o r t , w h i c h
i n d i c a t e s t h a t t h e q u a l i t y c o n t r o l p o l i c i e s a n d
p r o c e d u r e s f o r E & Y ' s a c c o u n t i n g a n d
a u d i t i n g p r a c t i c e a r e b e i n g c o m p l i e d w i t h i n
s u c h a m a n n e r a s t o p r o v i d e t h e f i r m w i t h
r e a s o n a b l e a s s u r a n c e o f c o n f o r m i n g w i t h
p r o f e s s i o n a l s t a n d a r d s .
Management Advisory Services
•
Ernst & Young has been engaged to perform
real estate advisory services during fiscal
1997. The estimated fees are $18,000.
10
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C O M M E N T S O N T H E 1 9 9 6 C O M M I S S I O N F I N A N C I A L
S T A T E M E N T S
" I n c r e a s e i n c a s h a n d i n v e s t m e n t s i n t h e c u r r e n t y e a r w a s d u e t o r e i m b u r s e m e n t s f r o m
C a l i f o r n i a M i t i g a t i o n A i r Q u a l i t y ( C M A Q ) f o r r a i l s t a t i o n c o n s t r u c t i o n c o s t s e x p e n d e d i n t h e
p r i o r y e a r a n d c o m m e r c i a l p a p e r p r o c e e d s .
" L o a n s r e c e i v a b l e d e c r e a s e d d u e t o e x p e c t e d r e p a y m e n t s a n d t h e f o r g i v e n e s s o f t h e
$ 1 . 4 m i l l i o n l o a n t o t h e C i t y o f P e r r i s .
" I n v e s t m e n t s h e l d b y t r u s t e e d e c r e a s e d d u e t o a s i g n i f i c a n t u s e o f t h e 1 9 9 3 b o n d p r o c e e d s
e x p e n d e d f o r r e g i o n a l a r t e r i a l a s t h e p r o g r a m m o v e s i n t o t h e R i g h t o f W a y ( R O W ) a n d
c o n s t r u c t i o n p h a s e .
" A d d i t i o n a l c o m m e r c i a l p a p e r n o t e s w e r e i s s u e d i n 1 9 9 6 t o c o v e r c u r r e n t y e a r h i g h w a y
e x p e n d i t u r e s a n d r a i l s t a t i o n c o n s t r u c t i o n c o s t s .
" A c c o u n t s p a y a b l e i n c r e a s e d d u e t o r e g i o n a l a r t e r i a l e x p e n d i t u r e r e i m b u r s e m e n t i n v o i c e s
s u b m i t t e d b y C V A G .
" R e g i o n a l a r t e r i a l p r o g r a m e x p e n d i t u r e s i n c r e a s e d a s t h e p r o g r a m h a s e n t e r e d i n t o R O W a n d
t h e c o n s t r u c t i o n p h a s e .
" B o n d p r o c e e d s o f $ 6 6 m i l l i o n w e r e r e c e i v e d a n d r e l a t e d p a y m e n t s t o e s c r o w a g e n t w e r e m a d e
f r o m r e f u n d i n g o f 1 9 9 1 b o n d s .
C o n d e n s e d B a l a n c e S h e e t
A s s e t s :
C a s h a n d i n v e s t m e n t s
R e c e i v a b l e s
O t h e r a s s e t s
R e s t r i c t e d a s s e t s
P r o p e r t y , p l a n t a n d e q u i p m e n t
O t h e r d e b i t s
T o t a l a s s e t s
L i a b i l i t i e s a n d f u n d e q u i t y :
L i a b i l i t i e s , a c c o u n t s p a y a b l e a n d o t h e r l i a b i l i t i e s
L o n g - t e r m d e b t
F u n d e q u i t y :
I n v e s t m e n t i n g e n e r a l f i x e d a s s e t s
R e t a i n e d e a r n i n g s
R e s e r v e d f u n d b a l a n c e
U n r e s e r v e d f u n d b a l a n c e ( p r i m a r i l y i n s p e c i a l
r e v e n u e a n d t r u s t a n d a g e n c y f u n d s )
T o t a l f u n d e q u i t y
T o t a l l i a b i l i t i e s a n d f u n d e q u i t y
T o t a l s
( M e m o r a n d u m
O n l y )
1 9 9 6
T o t a l s
( M e m o r a n d u m
O n l y )
1 9 9 5
$ 6 1 , 3 7 6 , 4 9 3
2 5 , 8 1 4 , 9 7 7
1 , 0 9 3 , 4 3 2
6 6 , 2 4 6 , 3 6 4
9 8 , 2 4 2 , 6 6 4
2 5 7 , 5 7 2 , 3 7 0
5 1 0 , 3 4 6 , 3 0 0
2 1 , 5 8 2 , 1 4 8
2 5 7 , 5 7 2 , 3 7 0
9 8 , 2 4 2 , 6 6 4
1 6 , 6 3 6
1 1 9 , 8 5 4 , 4 8 4
1 3 , 0 7 7 , 9 9 8
2 3 1 , 1 9 1 , 7 8 2
$ 5 1 0 , 3 4 6 , 3 0 0
$ 5 2 , 4 6 3 , 3 6 6
2 8 , 7 5 9 , 9 9 5
1 , 1 1 7 , 6 4 8
8 1 , 9 0 1 , 2 8 2
9 8 , 4 6 5 , 5 7 2
2 5 2 , 4 1 1 , 4 7 4
5 1 5 , 1 1 9 , 3 3 7
1 8 , 9 9 0 , 3 9 6
2 5 2 , 4 1 1 , 4 7 4
9 8 , 4 6 5 , 5 7 2
9 , 7 1 0
1 3 5 , 9 2 0 , 8 9 3
9 , 3 2 1 , 2 9 2
2 4 3 , 7 1 7 , 4 6 7
$ 5 1 5 , 1 1 9 , 3 3 7
1 1
Condensed Operations for Five Years
Revenues and other sources:
Sales tax
Reimbursements
Interest
Other
Subtotal
Other sources
Total revenues and other
sources
Expenditures and other uses:
Administrative
Program
Debt service
Intergovernmental
distributions
Capital outlay
Subtotal
Other uses
Total expenditures and
other uses
Net increase (decrease)
Beginning fund balance
Ending fund balance
1996
$ 88,208,264
8,114,912
6,261,936
5,274,781
107,859,893
106,882,232
214,742,125
2,732,131
106,225,072
25,327,7.62
367,936
144,537
134,797,438
92,254,390
227,051,828
(12,309,703)
145,242,185
$ 132,932,482
1995
$ 79,733,751
12,947,846
8,220,527
4,666,051
105,568,175
41,862,035
147,430,210
2,723,025
94,808,303
23,379,723
377,927
177,527
121,466,505
26,862,035
148,328.540
(898,330)
146,140,515
$ 145,242,185
1994
$ 75,988,389
17,502,554
5,122,385
3,646,794
102,260,122
45.678,660
147,938,782
2,919,130
128,693,373
21,860,166
395,000
1,176,549
155,044,218
30,678,660
185,722,878
(37,784,096)
183,064,629
$ 145,280,533
1993
$ 73,715,652
8,603,749
4,523,680
3,420,632
90,263,713
217,904,746
308,168,459
2,506,676
156,415,021
39,801,081
314,500
337,583
199,374,861
57,471,596
256,846,457
51,322,002
131,742,627
$ 183,064,629
1992
$ 69,260,082
961,678
7344,774
2,408.559
80,375,093
16,936,705
97,311,798
2,541,878
81,657,341
9,480,467
435,060
302,302
94,417,048
16,936,705
111,353,753
(14,041,955)
145,784,582
$ 131,742,627
•
12
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C O M M E N T S O N T H E 1 9 9 6 T D A C L A I M A N T S A N D
M E A S U R E A R E C I P I E N T S F I N A N C I A L S T A T E M E N T S
B a l a n c e S h e e t I t e m s
T h e f o l l o w i n g c i t i e s / e n t i t i e s h a d c a s h o v e r d r a f t s i n t h e r e s p e c t i v e f u n d s a t J u n e 3 0 , 1 9 9 6 :
C i t y o f L a k e E l s i n o r e M e a s u r e A f u n d $ 2 0 1 , 5 8 6
C i t y o f C o a c h e l l a A r t i c l e 3 f u n d $ 1 0 , 1 1 6
R i v e r s i d e G e n e r a l H o s p i t a l S p e c i a l i z e d M e a s u r e A t r a n s i t f u n d $ 6 6
V a r i o u s a m o u n t s a r e o w e d t o t h e C o m m i s s i o n a t J u n e 3 0 , 1 9 9 6 , i n c l u d i n g a c c r u a l o f 1 9 9 6 a u d i t
f e e s f o r r e m a i n i n g A r t i c l e 8 m o n i e s f o r t h e C i t i e s o f C o r o n a , M u r r i e t a , R i v e r s i d e a n d t h e C o u n t y
o f R i v e r s i d e . I n a d d i t i o n , $ 8 , 3 7 2 i s o w e d t o t h e C o m m i s s i o n f r o m t h e C i t y o f B a n n i n g f o r e x c e s s
T D A a n d S T A c a p i t a l a l l o c a t i o n s r e c e i v e d i n a p r i o r y e a r .
T h e S e n i o r a n d D i s a b l e d C i t i z e n s C o a l i t i o n M e a s u r e A F u n d h a s a f u n d d e f i c i t o f $ 5 , 4 0 6 a t J u n e
3 0 , 1 9 9 6 . T h e f u n d d e f i c i t w i l l b e f u n d e d w i t h f i s c a l y e a r 1 9 9 7 a l l o c a t i o n s .
C a r e - A - V a n M e a s u r e A T r a n s i t S y s t e m h a s a f u n d d e f i c i t o f $ 4 , 9 0 1 a t J u n e 3 0 , 1 9 9 6 . T h e f u n d
d e f i c i t w i l l b e f u n d e d b y i n c r e a s i n g f u n d r a i s i n g e f f o r t s i n f i s c a l y e a r 1 9 9 7 .
T h e f o l l o w i n g c i t i e s h a v e a f u n d b a l a n c e r e p r e s e n t i n g a t l e a s t t h r e e y e a r s o f u n s p e n t m o n i e s :
" C i t y o f C o r o n a A r t i c l e 8 m o n i e s o f $ 1 2 5 , 0 8 3 , r e p r e s e n t i n g a l l o c a t i o n s s i n c e 1 9 9 3 .
" C i t y o f R i v e r s i d e A r t i c l e 8 m o n i e s o f $ 2 3 6 , 5 9 7 , r e p r e s e n t i n g a l l o c a t i o n s s i n c e 1 9 9 1 .
" C i t y o f B e a u m o n t M e a s u r e A m o n i e s o f $ 7 1 2 , 4 1 0 , r e p r e s e n t i n g a l l o c a t i o n s s i n c e
1 9 9 1 .
" C i t y o f B l y t h e M e a s u r e A m o n i e s o f $ 2 , 3 4 7 , 4 9 1 , r e p r e s e n t i n g a l l o c a t i o n s s i n c e 1 9 9 3 .
" C i t y o f D e s e r t H o t S p r i n g s M e a s u r e A m o n i e s o f $ 6 , 6 1 8 , r e p r e s e n t i n g a l l o c a t i o n s
s i n c e 1 9 9 2 .
" C i t y o f M u r r i e t a M e a s u r e A m o n i e s o f $ 3 1 , 8 5 3 , r e p r e s e n t i n g a l l o c a t i o n s s i n c e 1 9 9 3 .
" C i t y o f N o r c o M e a s u r e A m o n i e s o f $ 1 , 7 6 7 , 3 7 2 , r e p r e s e n t i n g a l l o c a t i o n s s i n c e 1 9 9 2 .
1 3
Income Statement Items
The following cities/entities allocate indirect costs and other overhead allocations to TDA or
Measure A funds:
• The City of Banning allocates interfund costs, such as administration, personnel,
attorney costs, insurance, fleet maintenance, financial and computer costs to the
Article 4 Transit fund.
• The City of Beaumont allocates administrative overhead costs to both the Article 4
and Measure A funds.
Family Services Association allocated overhead based on income of the program and
any separate reporting requirements.
• Meditrans allocates overhead costs based on vehicle service hours, which agree to the
Measure A match requirements.
• Volunteer Center of Greater Riverside allocates salaries based on the percentage of
full-time equivalents for the program.
Other Items
The City of Rancho Mirage has a 55% fare ratio in FY 96 due to the City general fund
contributions to cover the cash shortage resulting from increased demand for the Dial -A -Ride
service.
The City of Desert Hot Springs is appealing a lawsuit with a developer which resulted in a
$4,700,000 judgment entered against the City in August 1994. Although the judgment does not
directly involve the Transportation Funds, an unfavorable outcome to this contingency would so
significantly impact the City that the planned operations of the Transportation Funds could be
indirectly affected. Currently, the City only receives Article 3 monies. Management is unable to
determine the outcome of the appeal or the impact, if any, on the Transportation Funds.
City of Palm Desert adopted GASB 22, Accounting for Taxpayer Assessed Tax Revenues in
Governmental Funds" resulting in a cumulative effect of adoption of $136,002.
•
•
14
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I n t e r n a l C o n t r o l F i n d i n g s
C i t y o f I n d i a n W e l l s p r e p a r e r o f c h e c k s a l s o m a i l s o u t t h e s i g n e d c h e c k s . S i g n e d c h e c k s s h o u l d
b e m a i l e d b y a n i n d i v i d u a l o t h e r t h a n t h e p r e p a r e r i n o r d e r t o m a i n t a i n a p r o p e r s e g r e g a t i o n o f
d u t i e s .
C o m p l i a n c e F i n d i n g s
C i t y o f B a n n i n g h a s n o t f i l e d t h e A n n u a l S t r e e t R e p o r t t o t h e C a l i f o r n i a S t a t e C o n t r o l l e r ' s O f f i c e
f o r t h e y e a r e n d e d J u n e 3 0 , 1 9 9 6 . A s s u c h , r e c e i p t o f t h e C i t y ' s G a s T a x m o n i e s h a s b e e n
p o s t p o n e d u n t i l t h e A n n u a l S t r e e t R e p o r t i s f i l e d w i t h t h e C a l i f o r n i a S t a t e C o n t r o l l e r ' s O f f i c e .
T h e r e f o r e , t h e M O E c a l c u l a t i o n f o r F Y 9 6 i n d i c a t e s $ - 0 - f o r t h e c u r r e n t y e a r l o c a l d i s c r e t i o n a r y
e x p e n d i t u r e s . T h e C i t y m e t t h e M O E r e q u i r e m e n t s i n t h e c u r r e n t y e a r t h r o u g h p r i o r y e a r
c a r r y o v e r f u n d s .
C i t y o f R i v e r s i d e h a s $ 1 8 5 , 0 0 0 o f M e a s u r e A e x p e n d i t u r e s t h a t w e r e n o t o n t h e a p p r o v e d 5 y e a r
p l a n . T h e y w e r e i d e n t i f i e d a s q u e s t i o n e d c o s t s . T h e C i t y i n t e n d s t o r e q u e s t t h a t t h e s u b m i t t e d
b u d g e t b e r e v i s e d t o i n c l u d e t h e s e e x p e n d i t u r e s .
C i t y o f C a t h e d r a l C i t y c o m m i n g l e d A r t i c l e 3 m o n i e s i n t h e M e a s u r e A f u n d . T h e C i t y d o e s
a d e q u a t e l y i d e n t i f y t h e r e v e n u e s o u r c e s a n d r e l a t e d e x p e n d i t u r e s .
C i t y o f L a k e E l s i n o r e c o m m i n g l e d A r t i c l e 3 m o n i e s i n t h e M e a s u r e A f u n d . T h e C i t y d o e s
a d e q u a t e l y i d e n t i f y t h e r e v e n u e s o u r c e s a n d r e l a t e d e x p e n d i t u r e s .
C a s h F l o w C o n c e r n s
C i t y o f L a k e E l s i n o r e h a s c o n t i n u e d t o e x p e r i e n c e C i t y - w i d e f i n a n c i a l p r e s s u r e s r e g a r d i n g t h e d e b t
i n c u r r e d r e l a t e d t o t h e b a s e b a l l s t a d i u m . S u b s e q u e n t t o y e a r e n d , t h e C i t y r e f i n a n c e d t h e d e b t
u s i n g t h e C i t y ' s l a k e a s c o l l a t e r a l T h e r e h a s b e e n s i g n i f i c a n t p r e s s c o v e r a g e r e l a t i n g t o t h e C i t y ' s
f i n a n c i a l m a t t e r s .
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MEASURE A
YEAR END 6/30/96
As of 1/27/97 ISSUED DRAFT ISSUED ISSUED ISSUED ISSUED ISSUED ISSUED ISSUED ISSUED ISSUED ISSUED
City of
City of City of City of City of City of City of Desert
City of CitBanning Beaumont Blythe Calimesa Cathedral City Corona CVAG Hot Spring Hemet Ind anyVVells Indioof Cityf Lakelof
Revenues ty Elsinore
Intergovernmental allocations:
Measure A $345,030 $151,462 $586,621 $68.487 $683,165 $1.634,294 $1.397,394 Interchange Improvement - - _ _ - $825,763 $115.212 $589.295 $401,017
County Flood Control _ - - - - _ _
SLTPP reimbursement - - - 5,456 32 174 - - - -
ISTEA reimbursement _ _ - - - _ _
STLPLG - -
SB 300 - - - 13,718 - 157,051 _ _ _ - - 214,900
Pass Through Revenues _ -
7,462,387
Traffic Uniform Mitigation Fee
Reimbursement from CVAG - - - - 637,448
Reimbursement from other - -
governmental agencies - - - Gas Tax 16,721
- - -
Total expenditures Excess (deficiency) of revenues over 64,267 69,045 247,744 482,939 1,081,512 2,122,780 27,189,509 47,714 1,371,425 178,830 377,920 957,304
(under) expenditures 292,323 113,860 444,375 (78,871) 285,864 (129,802) 2,518,018 (47,090) (463,530 (60,965) 296,601 (324,457)
Other financing sources (uses) - - - 6,013
Excess (deficiency) of revenues and other
financing sources over (under) expenditures 292,323 113,860 444,375 (78,871) 291,877 (129,802) 2,518,018 (47,090) (463,530) (60,965) 296,601 (324,457)
Cumulative effect of adoption of new
accounting pronouncement _
Fund balances at July 1, 1995 112,696 598,550 1,903,116 178,407 851,343 3,082,437 17,108,610 53,258 1,759,562 144,798 1,603,020 340,632
Fund balances at June 30, 1996 $405,019 $712,410 $2,347,491 $99,536 $1,143,220 $2,952,635 $19,626,628 $6,168 $1,296,032 $83,833 $1,899,621
$16,175
2,199,259
Developer fees
Project reimbursement from bond proceeds - - - 18,090,503-
Other revenue - - - 308,342 12,331 Interest income income 11,560 31,443 105,498 8,065 34,432 169,459 538,418 $624 81,995 2,653 85,226 16,930
Total revenues 356,590 182,905 692,119 404,068 1,367,376 1,992,978 29,707,527 624 907,895 117,865 674,521 632,847
Components of fund balances:
Reserved for encumbrances - $240,500 - $12,180 $186,042
Reserved for specific projects - - - $6,168 _ $Jg 289 _
Reserved for continuinga - - 1,588,007 _ _ _
appropriations - - $2,347,491 - 725,065 - -
Designated for continuing appropriations _ - _ - - - -
Designated for future projects _ _ _ - - - $1,257,749
Designated for debt service payments - - $19,626,628 .Unreserved, undesignated fund balance 405,019 471,910 - $99,536 405.975 - 1,178,586 -
Totalfundbalances $405,019 $712,410 $2,347,491 $99,536 $1,143,220 $2,952,635 $19,626,628 $6,168 - $1,296,032 $83,833 $1,899,621 $16,175
Fund balance by year of total revenues received
199
1995 $356,590 $182.905 $692,119 $99,536 $1,143,220 $1,992,978
48,429 34,408 598,715 - 959,657 $19,626,628 $624 $907,895 $83,833 $674.521 $16,175
1994 - 156,564 538,781 _ - 1,792 388,137 - 681.046
1993 - 158,285 517,876 1.193 538.054
1992 - 159,147 _ _ _ - - 1,959
1991 21,101 _ - 600 -
Totals $405,019 $712,410 $2,347,491 $99,536 $1,143,220 $2,952,635 $19,626,628 $6,168 $1,296,032 $83.833 $1,899,621 $16,175
Source: 1996 Financial Statements
19
As of 1/27/97
ISSUED
MEASURE A
YEAR END 6/30/96
ISSUED ISSUED ISSUED ISSUED DRAFT ISSUED ISSUED DRAFT ISSUED ISSUED
City of City of City of City of City of City of City of City of County of City of City of 1996
Moreno Valley Murrieta Norco Palm Desert Palm Springs Perris Rancho Mirage Riverside Riverside San Jacinto Temecula Total
Revenues Measure A Interchange
Intergovernmental allocations:
Measure $1,837,231 - $462,274 $343,931 $1,069,327 $943,596 $228,495 $383,794 $4,025,493 $4,602,766 $322,872 $797,980 $21,815,499
Interchange Improvement - - - - - - - 1,001,796 - - $1,001,796
County Flood Control 637,797 - - - - - - - - - $637,797
SLTPP reimbursement 335,967 - - - - - - 203,467 - - 577,064
ISTEA reimbursement 906,460 - - - - - - - _ _ _ 1,121,360
STLPLG - - - - - - - - _ _ _
$170, 769
SB 300 - - - - 806,859 - - - - - - $806,859
Pass Through Revenues - - - - - - - - - - 7,462,387
Traffic Uniform Mitigation Fee - - - - - - - - _ _ 2,199,259
Reimbursement from CVAG - - - - 1,603,319 1,870,367 - 318,864 - - 4,429,998
Reimbursement from other
governmental agencies - - - - - 315,579 39,089 - 27,383 - 398,772
Gas Tax - - 453,636 - - - - - - - 453,636
Developer fees - - 347,595 - - - - - - - - 347,595
Project reimbursement from bond proceeds - - - - - - - - - - - - 18,090,503
Other revenue 58,849 - - - 265,335 - - - 4,530 - 283,000 750 936,119
Interest income 258,341 3,087 95,637 78,944 214.172 60,241 2,997 14,396 513,456 60,543 25,330 128,363 2,541,810
Total revenues 4,034,645 3,087 1,359,142 422,875 3,959,012 3,189,783 270,581 920,521 5,545,275 4,690,692 631,202 927,093 62,991,223
Total expenditures 3,883,918 27,952 3,073,868 138,414 4,649,014 2,971,741 280,325 808,298 6,885,331 3,599,871 697,141 888,913 62,095,775
Excess (deficiency) of revenues over
(under) expenditures 150,727 (24,865) (1,714,726) 284,461 (690,002) 218,042 (9,744) 112,223 (1,340,056) 1,090,821 (65,939) 38,180 895,448
Other financing sources (uses) 266,364 - - - - - - - - - - 272,377
Excess (deficiency) of revenues and other
financing sources over (under) expenditures 417,091 (24,865) (1,714,726) 284,461 (690,002) 218,042 (9,744) 112,223 (1,340,056) 1,090,821 (65,939) 38,180 1,167,825
Cumulative effect of adoption of new
accounting pronouncement - - - - 136,002 - - - - - - $136,002
Fund balances at July 1, 1995 4,515,664 56,718 2,565,274 1,482,911 3,844,038 1,594,172 154,499 477,250 10,824,683 384,896 466,281 2.122,655 56,225,470
Fund balances at June 30, 1996 $4,932,755 $31,853 $850,548 $1,767,372 $3,290,038 $1,812,214 $144,755 $589,473 $9,484,627 $1,475,717 $400,342 $2,160,835 $57,529,297
Components of fund balances:
Reserved for encumbrances $174,028 $11,043 $166,354 - S2,224,211 $80,818 - $201,924 $1,389,948 - - $586,197 $5,358,702
Reserved for specific projects - - - - - - - - - - - - 1,588.007
Reserved for continuing appropriations - - - - 562,000 1,758,781 - - - - - 5,393.337
Designated for continuing appropriations - - - - - - - 387,549 - - - - 1,645.298
Designated for future projects - 20,810 684,194 - 503,827 - - - 4.237,252 - - - 5,446,083
Designated for debt service payments - - - - - - - - - - - - 19,626.628
Unreserved, undesignated fund balance 4,758,727 - - $1,767,372 - (27,385) $144,755 - 3,857,427 $1,475,717 $400,342 1,574,638 18471,242
Total fund balances $4,932,755 $31,853 $850,548 $1,767,372 $3,290,038 $1,812,214 $144,755 $589,473 $9,484,627 $1,475,717 $400,342 $2,160,835 $57,529,297
Fund balance by year total revenues received:
1996 $ 4,034,645 $ 3,087 $ 850,548 $ 422.875 $3,290,038 $1,812,214 144,755 $ 589,473 $ 5.545.275 $ 1,475,717 $ 400,342 $ 927,093 $45,273,086
1995 898,110 3,290 - 399,054 - - - 3,939,352 - - 816,632 8,774.622
1994 - 2,128 - 355,054 - - - - - - - 417.110 2.008.884
1993 - 23,348 - 361,935 - - - - - - - 1,063,403
1992 - - - 228,454 - - - - - - 388,201
1991 - - - - - - _ _ _
21,101
Totals S4,932,755 $31,853 $850,548 $1,767,372 $3,290,038 $1,812,214 144,755 $589,473 $9,484.627 $1,475,717 $400.342 $2,160,835 57.529.297
Source: 1996 Finatements
"
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I S S U E D C i t y o f M o r e n o V a l l e y
I S S U E D C i t y o f M u r r i e t a - I n t e r c h a n g e F u n d
I S S U E D C i t y o f N o r c o
I S S U E D C i t y o f P a l m D e s e r t
I S S U E D C i t y o f P a l m S p r i n g s
D R A F T C i t y o f P e r r i s
I S S U E D C i t y o f R a n c h o M i r a g e
I S S U E D C i t y o f R i v e r s i d e
D R A F T C o u n t y o f R i v e r s i d e
I S S U E D C i t y o f S a n J a c i n t o
I S S U E D C i t y o f T e m e c u l a
T o t a l s
M e a s u r e A A l l o c a t i o n s 9 6 v s 9 5
Y e a r E n d e d 6 / 3 0 / 9 6
M e a s u r e A
1 9 9 6
3 4 5 , 0 3 0
1 5 1 , 4 6 2
5 8 6 , 6 2 1
6 8 , 4 8 7
6 8 3 , 1 6 5
1 , 6 3 4 , 2 9 4
1 , 3 9 7 , 3 9 4
8 2 5 , 7 6 3
1 1 5 , 2 1 2
5 8 9 , 2 9 5
4 0 1 , 0 1 7
1 , 8 3 7 , 2 3 1
4 6 2 , 2 7 4
3 4 3 , 9 3 1
( a ) 1 , 0 1 6 , 2 4 5
9 4 3 , 5 9 6
4 5 9 , 0 3 3
3 8 3 , 7 9 4
4 , 0 2 5 , 4 9 3
4 , 6 0 2 , 7 6 6
3 2 2 , 8 7 2
7 9 7 , 9 8 0
M e a s u r e A I n c r e a s e
1 9 9 5 ( d e c r e a s e )
3 1 3 , 7 0 0
1 4 6 , 8 9 2
5 1 0 , 2 8 7
1 1 1 , 1 3 1
6 5 3 , 2 9 4
1 , 4 5 7 , 3 8 9
9 3 9 , 8 9 0
7 7 1 , 2 8 5
1 0 9 , 4 9 2
5 7 7 , 0 8 4
3 5 7 , 9 6 3
1 , 7 0 8 , 7 4 2
3 8 4 , 2 9 9
3 3 6 , 1 0 0
8 8 9 , 7 5 9
9 9 9 , 7 5 6
4 2 4 , 5 3 5
3 5 0 , 4 0 0
3 , 7 0 4 , 9 3 9
4 , 0 5 1 , 6 7 2
2 8 0 , 5 6 6
7 1 2 , 7 8 7
3 1 , 3 3 0
4 , 5 7 0
7 6 , 3 3 4
( 4 2 , 6 4 4 )
2 9 , 8 7 1
1 7 6 , 9 0 5
4 5 7 , 5 0 4
5 4 , 4 7 8
5 , 7 2 0
1 2 , 2 1 1
4 3 , 0 5 4
1 2 8 , 4 8 9
7 7 , 9 7 5
7 , 8 3 1
1 2 6 , 4 8 6
( 5 6 , 1 6 0 )
3 4 , 4 9 8
3 3 , 3 9 4
3 2 0 , 5 5 4
5 5 1 , 0 9 4
4 2 , 3 0 6
8 5 , 1 9 3
2 1 , 9 9 2 , 9 5 5 1 9 , 7 9 1 , 9 6 2 2 , 2 0 0 , 9 9 3
( a ) R e v e n u e s f o r t h e C i t y o f P a l m D e s e r t r e f l e c t a l l o c a t i o n s m a d e b y R C T C d u r i n g t h e r e s p e c t i v e f i s c a l
y e a r s a n d t h u s w i l l n o t a g r e e t o t h e r e v e n u e s o n t h e M e a s u r e A f i n a n c i a l s t a t e m e n t s , d u e t o t h e C i t y
a d o p t i n g G A S B N o . 2 2 .
S o u r c e : 1 9 9 6 F i n a n c i a l S t a t e m e n t s
2 1
As of:
1 /27/97
Measure A Specialized Transit
Year Ended 6/30/96
DRAFT DRAFT ISSUED ISSUED ISSUED ISSUED
Care -A -Van Riverside Senior 8 Disable Volunteer
Transit Family Service Meditrans Services General Citizens Center of
System Association Equipment Operating Hospital Coalition Greater Riverside
Revenues
Intergovernmental allocations:
Measure A $89,000 $100,000 - $131,905 $46,476 $202,464 $84,067
Interest income 170 - - 237 714 175 -
Fare revenue contribution 14,149 2,830 - - - - -
Other contributions 81,407 87,282 - 8,744 - - Other revenue 3,918 22,436 - 1,845 3,195 - -
Total revenues 188,644 212,548 - 142,731 50,385 202,639 84,067
Total operating expenses
Excess of revenues over (under) expenses
Nonoperating revenue:
Family Service Assoc. Of Western
Riverside Cnty - Senior Center Subsidy
Add Back Depreciation of grant acquired property
Excess of revenues and operating
transfers over (under) expenses
Fund balances (deficit) at July 1, 1995
191,217 212,548 $10,164 142,731 59,920 208,045
(2,573) - (10,164) - (9,535) (5,406)
9,535
84,067
(2,573)
(10,164)
(2,328) - 41,815
(5,406)
Fund balances (deficit) at June 30, 1996 $(4,901)
$- $31,651 $- ¢ $(5,406) $-
(d) (e)
Deferred revenues at June 30, 1996
Operating $- - - $- $7,051 $-
Capital - $1,534 $12,755 - 273 -
$-
Total deferred revenues at June 30, 1996 $- $1,534 $12,755 $- $7,324 $-
$-
(b) (c)
(a) For vehicle acquisition in FY 97.
(b) For equipment purchases in FY 97
(c) The deferred operating revenue represents monies not yet spent, but which are expected to be used in FY 97
(d) Care -A -Van plans to reduce the deficit by increasing fund raising events during fiscal year 1997.
(e) SDCC plans to reduce the deficit with allocations received for fiscal year 1997.
Source: 1996 Financial Statements
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M r . J a c k R e a g a n
E x e c u t i v e D i r e c t o r
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
D R A F T
I n p l a n n i n g a n d p e r f o r m i n g o u r a u d i t o f t h e g e n e r a l p u r p o s e f i n a n c i a l s t a t e m e n t s o f t h e
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( C o m m i s s i o n ) f o r t h e y e a r e n d e d J u n e 3 0 , 1 9 9 6 ,
w e c o n s i d e r e d i t s i n t e r n a l c o n t r o l i n o r d e r t o d e t e r m i n e o u r a u d i t i n g p r o c e d u r e s f o r t h e p u r p o s e
o f e x p r e s s i n g o u r o p i n i o n o n t h e g e n e r a l p u r p o s e f i n a n c i a l s t a t e m e n t s a n d n o t t o p r o v i d e a n
o p i n i o n o n i n t e r n a l c o n t r o l . D u r i n g o u r a u d i t , t h e f o l l o w i n g m a t t e r s c a m e t o o u r a t t e n t i o n t h a t
w e b e l i e v e m e r i t y o u r c o n s i d e r a t i o n :
I n v e s t m e n t P o l i c y
T h e C a l i f o r n i a G o v e r n m e n t C o d e S e c t i o n 5 3 6 0 1 s p e c i f i e s s e v e r a l i n v e s t m e n t p o l i c y r e s t r i c t i o n s
i n c l u d i n g t h e f o l l o w i n g : b a n k e r ' s a c c e p t a n c e l i m i t e d t o 3 7 0 d a y s , c o m m e r c i a l p a p e r l i m i t e d t o
1 8 0 d a y s , a n d r e p u r c h a s e a g r e e m e n t s l i m i t e d t o 1 y e a r . B a s e d u p o n o u r r e v i e w o f t h e
C o m m i s s i o n ' s i n v e s t m e n t p o l i c y , t h e p o l i c y i s g e n e r a l w h e n i t c o m e s t o i n v e s t m e n t r e s t r i c t i o n s .
I t s t a t e s " f i v e y e a r s o r l e s s i f r e s t r i c t e d b y s t a t e l a w , " w e r e c o m m e n d a m e n d i n g t h e i n v e s t m e n t
p o l i c y t o i n c l u d e s p e c i f i c c o d e r e s t r i c t i o n s . T h i s w o u l d e n s u r e C o m m i s s i o n s t a f f w o u l d b e
a w a r e o f e a c h i n v e s t m e n t m e d i u m ' s t i m e r e s t r i c t i o n s .
T h e C a l i f o r n i a G o v e r n m e n t C o d e S B 5 6 4 ( C o d e ) w h i c h w a s e f f e c t i v e J a n u a r y 1 , 1 9 9 6 , r e q u i r e s
q u a r t e r l y i n v e s t m e n t r e p o r t s t o b e s u b m i t t e d w i t h i n 3 0 d a y s a f t e r t h e p e r i o d . B a s e d u p o n o u r
r e v i e w o f t h e m i n u t e s a n d t h e q u a r t e r l y r e p o r t s s u b m i t t e d t o t h e B o a r d , w e n o t e d t h a t t h e M a r c h
1 9 9 6 q u a r t e r l y r e p o r t w a s s u b m i t t e d i n J u n e 1 9 9 6 a n d t h e J u n e 1 9 9 6 q u a r t e r l y r e p o r t w a s
s u b m i t t e d i n S e p t e m b e r 1 9 9 6 . W e r e c o m m e n d t h a t t h e C o m m i s s i o n s u b m i t t h e s e r e p o r t s t o t h e
B o a r d w i t h i n t h e r e q u i r e d 3 0 d a y s t o e n s u r e t h a t t h e C o m m i s s i o n b e i n c o m p l i a n c e w i t h t h e
C o d e .
2 3
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P a g e 2
T h e C o d e r e q u i r e s s p e c i f i c i n v e s t m e n t i n f o r m a t i o n t o b e i n c l u d e d i n t h e q u a r t e r l y i n v e s t m e n t
r e p o r t . U p o n o u r r e v i e w o f t h e q u a r t e r l y i n v e s t m e n t r e p o r t s s u b m i t t e d t o t h e B o a r d , w e n o t e d
t h e r e p o r t s e x c l u d e d t h e f o l l o w i n g r e q u i r e m e n t s :
" C u r r e n t m a r k e t v a l u e o f a l l i n v e s t m e n t s ;
" D e s c r i p t i o n o f c o m p l i a n c e w i t h i n v e s t m e n t p o l i c y ;
" S t a t e m e n t n o t i n g a d e q u a t e c a s h f l o w s f o r s i x m o n t h s .
W e r e c o m m e n d t h a t t h e C o m m i s s i o n i n c l u d e t h e s e i t e m s i n i t s q u a r t e r l y i n v e s t m e n t r e p o r t t o
e n s u r e t h a t t h e C o m m i s s i o n b e i n c o m p l i a n c e w i t h t h e C o d e a n d p r o v i d e u s e f u l i n f o r m a t i o n t o
t h e B o a r d .
C o l l e c t i o n o f O u t s t a n d i n g C i t y L o a n
D u r i n g o u r a u d i t p r o c e d u r e s p e r f o r m e d a t t h e C i t y o f M u r r i e t a ( C i t y ) , w e n o t e d t h a t $ 1 . 3 m i l l i o n
w a s l o a n e d t o t h e C i t y b y t h e C o m m i s s i o n . U p o n r e v i e w o f t h e l o a n a g r e e m e n t , r e p a y m e n t o f
e x c e s s f u n d s w a s d u e a n d p a y a b l e o n J u l y 1 , 1 9 9 5 a n d w a s t o b e t r a n s f e r r e d b y t h e f i s c a l a g e n t
t o t h e C o m m i s s i o n . T h e C o m m i s s i o n d i d n o t r e c e i v e t h e f u n d s u n t i l N o v e m b e r 1 9 9 5 .
T h e r e f o r e , f i v e m o n t h s h a d p a s s e d b e f o r e t h e C o m m i s s i o n r e c e i v e d t h e s e m o n i e s a n d a n
a d d i t i o n a l i n t e r e s t a s s e s s m e n t c o u l d n o t b e a p p l i e d b a s e d u p o n t h e t e r m s o f t h e l o a n a g r e e m e n t .
T h e C o m m i s s i o n s h o u l d r e v i e w s u c h l o a n a g r e e m e n t s t o d e t e r m i n e w h e n i t i s e n t i t l e d t o t h e
r e p a y m e n t o f o u t s t a n d i n g l o a n s f r o m c i t i e s . T h i s w o u l d e n s u r e r e p a y m e n t w i t h i n a t i m e l y p e r i o d
a n d a l l o w t h e C o m m i s s i o n t o m a x i m i z e i t s i n t e r e s t i n c o m e .
M a i n t e n a n c e o f E f f o r t
I n a c c o r d a n c e w i t h t h e l a w s a n d r e g u l a t i o n s o f M e a s u r e A , r e c i p i e n t s a r e r e q u i r e d t o m a i n t a i n
t h e i r c o n t i n u o u s " c o m m i t m e n t o f l o c a l d i s c r e t i o n a r y e x p e n d i t u r e s f o r s t r e e t s a n d r o a d s , k n o w n a s
M a i n t e n a n c e o f E f f o r t , t o r e c e i v e M e a s u r e A m o n i e s .
D u r i n g t h e c o u r s e o f o u r a u d i t s o f M e a s u r e A r e c i p i e n t s , w e n o t e d t w o r e c i p i e n t s i n w h i c h t h e
c u m u l a t i v e e x c e s s o f l o c a l e x p e n d i t u r e s a t J u n e 3 0 , 1 9 9 6 a p p r o x i m a t e s t h e b a s e y e a r r e q u i r e d
a m o u n t o f e x p e n d i t u r e s . T h e C o m m i s s i o n s h o u l d m o n i t o r t h o s e r e c i p i e n t s w h o m a y n o t b e a b l e
t o m e e t t h e M a i n t e n a n c e o f E f f o r t r e q u i r e m e n t i n t h e n e a r f u t u r e a n d c o n s i d e r r e v i e w i n g a n d
r e v i s i n g i t s p o l i c i e s r e g a r d i n g t h e d i s b u r s e m e n t o f M e a s u r e A m o n i e s , i n c l u d i n g d i s b u r s e m e n t o f
M e a s u r e A m o n i e s t o t h o s e r e c i p i e n t s o n a r e i m b u r s e m e n t b a s i s .
2 4
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P a g e 3
D R A F T
T h i s l e t t e r i s i n t e n d e d s o l e l y f o r t h e i n f o r m a t i o n a n d u s e o f m a n a g e m e n t , t h e B u d g e t a n d
F i n a n c e C o m m i t t e e , a n d t h e B o a r d o f C o m m i s s i o n e r s .
W e w o u l d b e p l e a s e d t o d i s c u s s t h e a b o v e m a t t e r s o r t o r e s p o n d t o a n y q u e s t i o n s , a t y o u r
c o n v e n i e n c e .
O c t o b e r 2 1 , 1 9 9 6
2 5
=� ERNST & YOUNG LLP
a Suite 600
3750 University Avenue
P.O. Box 1270
Riverside, California 92502
Phone: 909 276 7200
Fax: 909 787 8184
Ms. Susan Hafner, General Manager
Riverside Transit Agency
In planning and performing our audit of the financial statements of Riverside Transit Agency for
the year ended June 30, 1996, we considered its internal control to determine our auditing
procedures for the purpose of expressing our opinion on the financial statements and not to
provide an opinion on internal control. The following suggestions, which resulted from our
consideration of internal control, are submitted to assist in improving procedures and controls.
Year End Closing Procedures
A timely analysis of the Agency's accounts prior to closing the general ledger is a critical
element of the year end closing process. We commend the Agency for implementing our prior
year recommendations relating to several accounts including fixed assets, capital grant equity,
retained earnings, certificates of participation debt service and capital grant funding during this
process. The Agency should continue to review its periodic and year end closing procedures to
ensure that transactions are recorded properly during the year and to eliminate all year-end audit
adjustments, as continued improvements in the accuracy of interim and annual financial
reporting would provide management with more useful financial data from which to make
operating and financial decisions.
Management's Response:
Agency staff has worked diligently enhancing the timely analysis and reconciliation of all
Agency accounts prior to closing the general ledger. Staff will continue to closely monitor
the timeliness of analysis and proper recording of transactions.
Policy and Procedures Manual
The Agency should establish a formal policy and procedures manual relating to accounting for
fixed assets, capital grants equity, certificates of participation, debt service payments, deferred
revenue and retained earnings to provide the Agency with written procedures to follow
consistently and in the event that key personnel leave the Agency
Ernst & Young LLP is a member of Ernst & Young International, Ltd.
26
JERNST&YOUNG LLP
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Management's Response:
The policy and procedures manual for the accounting department are in the process of
being finalized and will address not only the areas mentioned above but all other
accounting functions.
Self -Insurance
The Agency is self -insured for workers' compensation and general liability. The Agency uses
an outside administrator to provide claims management services for workers' compensation
benefit claims and is a member of a public entity risk pool for general liability. An analysis of
self-insurance liabilities is an important element in determining the adequacy of the reserves
recorded by the Agency.
We commend the Agency for obtaining an actuarial valuation of its workers' compensation and
general liability programs as well as recording additional reserves for self-insurance throughout
the fiscal year. The Agency should continue to utilize the services of the actuary and record
additional reserves throughout each fiscal year in order to provide management with more useful
financial data from which to make operating and financial decisions.
Management's Response:
The Agency plans to continue obtaining an independent actuarial valuation of its self
funded insurance programs. The Agency will continue to take a prudent approach on
recording additional reserves for its self funded insurance programs.
Approval of Employee Overtime
In order for overtime to be paid to employees, the employee must obtain approval by the
department supervisor for scheduled and unscheduled overtime. Scheduled overtime is
preapproved by the appropriate supervisor according to the bus route demands. Unscheduled
overtime requires subsequent approval of an appropriate supervisor. During our review of the
payroll approval process, we noted one occurrence of unscheduled overtime that was not
properly approved by the appropriate supervisor. The unapproved overtime was not noted by
management and, accordingly, the overtime was paid to the employee without proper approval
by the Agency. We recommend that the Agency review and revise as deemed necessary the
procedures and controls related to ensuring all overtime is approved.
27
JERNST&YOUNG LLP
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Management's Response:
Operations management has reviewed the overtime payment approval process with its Staff
to emphasize the importance of proper approvals at all times for unscheduled overtime.
The Agency is implementing a new bid dispatch system as a tool to enhance overall
recordkeeping and the approval of time into the payroll system from the operations area.
This letter is intended solely for the information and use of management, the Board of Directors,
the Riverside County Transportation Commission, the State Controller's Office, the California
Department of Transportation, and the U.S. Department of Transportation.
August 27, 1996
p•Aeruat tyowILLP
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T h e B o a r d o f D i r e c t o r s
S u n L i n e J o i n t P o w e r s A g e n c y ,
c o n s i s t i n g o f S u n L i n e T r a n s i t A g e n c y a n d
S u n L i n e R e g u l a t o r y A d m i n i s t r a t i o n
D R A F T
I n p l a n n i n g a n d p e r f o r m i n g o u r a u d i t s o f t h e f i n a n c i a l s t a t e m e n t s o f S u n L i n e T r a n s i t A g e n c y
( A g e n c y ) a n d t h e S u n L i n e R e g u l a t o r y A d m i n i s t r a t i o n ( A d m i n i s t r a t i o n ) f o r t h e y e a r e n d e d
J u n e 3 0 , 1 9 9 6 , w e c o n s i d e r e d t h e i r i n t e r n a l c o n t r o l s t o d e t e r m i n e o u r a u d i t i n g p r o c e d u r e s f o r t h e
p u r p o s e o f e x p r e s s i n g o u r o p i n i o n s o n t h e A g e n c y a n d A d m i n i s t r a t i o n f i n a n c i a l s t a t e m e n t s a n d
n o t t o p r o v i d e a n o p i n i o n o n i n t e r n a l c o n t r o l s . T h e f o l l o w i n g s u g g e s t i o n s , w h i c h r e s u l t e d f r o m
o u r c o n s i d e r a t i o n o f i n t e r n a l c o n t r o l s , a r e s u b m i t t e d t o a s s i s t i n i m p r o v i n g p r o c e d u r e s a n d
c o n t r o l s :
S u n L i n e S e r v i c e s G r o u p
D u r i n g t h e a u d i t , w e n o t e d t h a t t h e A g e n c y h a d r e c o r d e d a r e c e i v a b l e f r o m S u n L i n e S e r v i c e s
G r o u p ( S S G ) f o r a p p r o x i m a t e l y $ 2 6 6 , 0 0 0 . T h e A g e n c y a s s e s s e d i n t e r e s t o f a p p r o x i m a t e l y
$ 8 , 0 0 0 r e l a t e d t o t h e r e c e i v a b l e f r o m S S G . T h e u s e o f A g e n c y f u n d s f o r S S G a c t i v i t y m a y l e a d t o
t h e A g e n c y ' s i n e l i g i b i l i t y f o r f u n d i n g f r o m f e d e r a l , s t a t e a n d l o c a l s o u r c e s . T h e A g e n c y s h o u l d
r e v i e w t h e S S G r e c e i v a b l e o n a m o n t h l y b a s i s t o e n s u r e t i m e l y c o l l e c t i o n o f s u c h f u n d s s o t h a t t h e
A g e n c y ' s f u n d i n g i s n o t j e o p a r d i z e d . A d d i t i o n a l l y , t h e S S G a c t i v i t y i s a c c o u n t e d f o r w i t h i n t h e
A g e n c y ' s g e n e r a l l e d g e r s y s t e m W e r e c o m m e n d t h a t t h e A g e n c y s e g r e g a t e i t s a c c o u n t i n g o f
S S G a c t i v i t y t o e n s u r e t h a t a l l S S G t r a n s a c t i o n s a r e r e c o r d e d i n a s e p a r a t e g e n e r a l l e d g e r .
M a n a g e m e n t h a s i n f o r m e d u s t h a t i t i s i n t h e p r o c e s s o f i n s t a l l i n g a n e w s o f t w a r e s y s t e m t h a t w i l l
r e c o g n i z e s e p a r a t e g e n e r a l l e d g e r s f o r e a c h e n t i t y .
I n f o r m a t i o n S y s t e m s
M a n y i n f o r m a t i o n s y s t e m s a r e d e s i g n e d t o p r o c e s s t r a n s a c t i o n s b a s e d u p o n s t o r i n g t w o d i g i t s f o r
t h e y e a r o f a t r a n s a c t i o n , r a t h e r t h a n a f u l l f o u r d i g i t s . S y s t e m s t h a t p r o c e s s y e a r 2 0 0 0
t r a n s a c t i o n s w i t h t h e y e a r " 0 0 " m a y e n c o u n t e r s i g n i f i c a n t p r o c e s s i n g i n a c c u r a c i e s a n d e v e n
i n o p e r a b i l i t y . W i t h t h e u p c o m i n g a r r i v a l o f t h e y e a r 2 0 0 0 , m a n a g e m e n t s h o u l d b e a w a r e o f a
b u s i n e s s i s s u e t h a t m a y d i r e c t l y i m p a c t i n f o r m a t i o n s y s t e m s a n d c e r t a i n o p e r a t i o n a l p r o c e d u r e s a t
t h e A g e n c y . M a n a g e m e n t h a s i n f o r m e d u s t h a t i t i s i n t h e p r o c e s s o f i n s t a l l i n g a n e w s o f t w a r e
s y s t e m t h a t w i l l r e c o g n i z e t h e y e a r 2 0 0 0 a n d b e a b l e t o a c c u r a t e l y p r o c e s s t r a n s a c t i o n s .
2 9
"
T h i s r e p o r t i s
m a n a g e m e n t .
W e w o u l d b e
c o n v e n i e n c e .
P a g e 2
D R A F T
i n t e n d e d s o l e l y f o r t h e i n f o r m a t i o n a n d u s e o f t h e B o a r d o f D i r e c t o r s a n d
p l e a s e d t o d i s c u s s t h e a b o v e m a t t e r s o r t o r e s p o n d t o a n y q u e s t i o n s a t y o u r
S e p t e m b e r 1 6 , 1 9 9 6
"
"
3 0
"
"
G A S B I S S U E S A N D P R O N O U N C E M E N T S
E x p o s u r e D r a f t P r o p o s e d S t a t e m e n t o n C e r t a i n I n v e s t m e n t s a n d E x t e r n a l I n v e s t m e n t P o o l s
" E x p o s u r e d r a f t i s s u e d M a r c h 1 3 , 1 9 9 6 w i t h J u n e 1 4 , 1 9 9 6 c o m m e n t d e a d l i n e a n d
p r o p o s e d e f f e c t i v e d a t e f o r y e a r s b e g i n n i n g a f t e r J u n e 1 5 , 1 9 9 7 w i t h e a r l y a p p l i c a t i o n
e n c o u r a g e d .
" W o u l d r e q u i r e f a i r v a l u e r e p o r t i n g f o r m o s t i n v e s t m e n t s , i n c l u d i n g i n v e s t m e n t
c o n t r a c t s .
" S h o r t - t e r m d e b t ( m a t u r i t i e s u p t o 9 0 d a y s ) g e n e r a l l y c o u l d b e r e p o r t e d a t a m o r t i z e d
c o s t .
" A l l i n v e s t m e n t i n c o m e , i n c l u d i n g c h a n g e s i n f a i r v a l u e , r e p o r t e d o n o p e r a t i n g
s t a t e m e n t s .
G A S B F i n a n c i a l R e p o r t i n g M o d e l P r o j e c t
" E n t i t y - w i d e p e r s p e c t i v e f o r o v e r a l l v i e w .
" F u n d p e r s p e c t i v e f o r f u n d t y p e / m a j o r f u n d i n f o r m a t i o n .
" M a n a g e m e n t d i s c u s s i o n a n d a n a l y s i s .
" C a p i t a l i z a t i o n o f i n f r a s t r u c t u r e .
G A S B S t a t e m e n t s N o . 2 7 A c c o u n t i n g f o r P e n s i o n s b y S t a t e a n d L o c a l G o v e r n m e n t E m p l o y e e s
" R e q u i r e n e w d i s c l o s u r e s f o r v a r i o u s p e n s i o n p l a n s .
" E f f e c t i v e f o r p e r i o d s a f t e r J u n e 1 5 , 1 9 9 7
S E C F i n a l R u l e ( A m e n d m e n t s t o R u l e 1 5 c 2 - 1 2 )
" A p p l i e s t o i s s u a n c e s o f $ 1 m i l l i o n o r m o r e a f t e r J u l y 3 , 1 9 9 5 .
" S u b m i t t a l o f a n n u a l i n f o r m a t i o n ( f o r y e a r s e n d i n g a f t e r D e c e m b e r 3 1 , 1 9 9 5 ) t o
N a t i o n a l l y R e c o g n i z e d M u n i c i p a l S e c u r i t i e s I n f o r m a t i o n R e p o s i t o r i e s ( N R M S I R s ) a n d
a S t a t e I n f o r m a t i o n D e p o s i t o r y ( S I D ) , i f o n e e x i s t s .
" T h e a n n u a l f i n a n c i a l i n f o r m a t i o n w i l l b e r e q u i r e d t o " m i r r o r " t y p e s o f q u a n t i t a t i v e
f i n a n c i a l i n f o r m a t i o n a n d o p e r a t i n g d a t a i n t h e f i n a l o f f i c i a l s t a t e m e n t .
" U n d e r t a k i n g s w i l l s p e c i f y a c c o u n t i n g p r i n c i p l e s t o b e f o l l o w e d a n d i f a n a u d i t i s
r e q u i r e d .
3 1
" U n d e r t a k i n g w i l l a l s o b e r e q u i r e d t o p r o v i d e n o t i c e o f " m a t e r i a l e v e n t s " t o t h e
M u n i c i p a l S e c u r i t i e s R u l e m a l c i n g B o a r d o r t o t h e N R M S 1 R s a n d S I D i f o n e e x i s t s .
" I f a l i m i t e d u n d e r t a k i n g o c c u r s , i t w i l l e x e m p t i s s u e r s w i t h l e s s t h a n $ 1 0 m i l l i o n
s e c u r i t i e s o u t s t a n d i n g a f t e r o f f e r i n g f r o m a n n u a l f i n a n c i a l r e q u i r e m e n t .
" A d d i t i o n a l e x e m p t i o n s w i l l b e a v a i l a b l e i f s e c u r i t i e s m a t u r e i n 1 8 m o n t h s o r l e s s o r a r e
i n d e n o m i n a t i o n s o f $ 1 0 0 , 0 0 0 o r m o r e .
" B e f o r e r e c o m m e n d i n g s e c u r i t i e s , m u n i c i p a l s e c u r i t i e s d e a l e r s w i l l b e r e q u i r e d t o
r e v i e w i n f o r m a t i o n .
S E C M u n i c i p a l S e c u r i t i e s D i s c l o s u r e I n t e r p r e t a t i v e R e l e a s e S t a t e m e n t o f t h e C o m m i s s i o n
R e g a r d i n g D i s c l o s u r e O b l i g a t i o n s o f M u n i c i p a l S e c u r i t i e s I s s u e r s a n d O t h e r s
" C o n t a i n s l e s s o n s f r o m C o u n t y o f O r a n g e f i l i n g s p r i o r t o b a n k r u p t c y .
" E m p h a s i z e s t h a t r e s p o n s i b i l i t y f o r d i s c l o s u r e r e s t s w i t h t h e g o v e r n i n g b o d y .
"
"
3 2
"
"
"
F I S C A L 1 9 9 7 A U D I T P L A N N I N G
P l a n n i n g f o r t h e a u d i t s w i l l b e d e v e l o p e d i n c o o p e r a t i o n w i t h m a n a g e m e n t . A b a l a n c e d e f f o r t w i l l
g i v e f u l l r e c o g n i t i o n t o t h e e x i s t i n g i n t e r n a l c o n t r o l s , a s w e l l a s a t h o r o u g h a s s e s s m e n t o f t h e
b u s i n e s s a n d c o n t r o l r i s k s . R i s k r e s p o n s i v e , i t w i l l a d d r e s s b o t h y o u r a n d m a n a g e m e n t ' s
e x p e c t a t i o n s a n d p r o v i d e f o r t h e b e s t u t i l i z a t i o n o f i n t e r n a l a n d e x t e r n a l a u d i t r e s o u r c e s .
W e w i l l c o n t i n u e t o m e e t w i t h m a n a g e m e n t t h r o u g h o u t t h e y e a r t o r e v i e w c u r r e n t d e v e l o p m e n t s
a n d c h a l l e n g e t h e c o n t i n u i n g a d e q u a c y o f t h e p l a n . A n y s i g n i f i c a n t c h a n g e s t o t h e p l a n w i l l b e
p r o m p t l y c o m m u n i c a t e d t o y o u a s t h e y o c c u r .
M a j o r i t e m s t h a t s h o u l d b e c o n s i d e r e d f o r e a r l y i n v o l v e m e n t i n c l u d e :
" T i m i n g o f y e a r - e n d a u d i t p r o c e d u r e s b a s e d o n c l o s i n g t h e g e n e r a l l e d g e r , p r e p a r i n g a l l
a u d i t s c h e d u l e s a n d c o m p l e t i n g t h e d r a f t o f t h e f i n a n c i a l s t a t e m e n t s , i n c l u d i n g a l l
f o o t n o t e d i s c l o s u r e s .
" A s s i s t a n c e p r o v i d e d b y C o m m i s s i o n ' s P r o g r a m M a n a g e r i n c o n n e c t i o n w i t h
T D A / M e a s u r e A a u d i t s .
" T h e n o t - f o r - p r o f i t e n t i t i e s r e c e i v i n g S p e c i a l i z e d M e a s u r e A m o n i e s a r e r e q u i r e d t o
a d o p t F A S 1 1 6 " A c c o u n t i n g f o r C o n t r i b u t i o n s R e c e i v e d a n d C o n t r i b u t i o n s M a d e , "
a n d F A S 1 1 7 " F i n a n c i a l S t a t e m e n t s o f N o t - f o r - P r o f i t O r g a n i z a t i o n s " f o r t h e y e a r
e n d e d J u n e 3 0 , 1 9 9 7 .
3 3
AUDIT PROCESS
Co -Develop Expectations
In setting mutual expectations, we agree on: 1) understanding the Commission's needs;
2) providing useful deliverables; and, 3) measuring the value of our relationship. This meeting
with the Budget and Finance Committee allows us to validate and extend this agreement.
Drivers
Audit risk is influenced by business risk. Our audit begins with understanding factors which could
affect the Commission's, TDA claimants' and Measure recipients' business conditions and risks,
including stakeholder needs, industry trends, evolving standards, competitive strategy and market
developments.
Business Risk Assessment
We monitor key issues and changes in the business environment to continuously update the
Commission's, TDA claimants' and Measure A recipients' business risks profile. Through a
formal assessment of business risk, we customize our audit procedures to those areas that signal
vulnerability and risk.
Methodology
With a firm grasp of current and emerging business risks, we establish a "portfolio" of audit
procedures. These include: core compliance procedures, analysis of processes that manage and
control business risk, and procedures necessitated by events that occur throughout the year. The
mix and emphasis evolves as the business evolves.
Team
We work to leverage the resources that exist within the Commission's Finance and Accounting
Department. This teaming enables us to eliminate unnecessary duplication, increase audit quality
and increase the cost-effectiveness of our relationship.
Focus
Our primary deliverables are assurance as described in our opinion on the Commission's general
purpose financial statements and TDA claimants and Measure A recipients financial statements.
Respecting the talents of management, and the sophistication of the Commission's processes and
controls, we have the right team looking at the right things. Our results are objective and
efficient, and provide a real-time view of the business.
Client Satisfaction
We monitor our success in meeting the Commission's needs and expectations through our client
satisfaction improvement process.
Value Scorecard
The goal of a traditional audit is to render opinions on the Commission's general purpose financial
statements and TDA claimants and Measure A recipients financial statements. Our goal is to
deliver on all of your expectations and to be measured against these expectations. Beyond the
attest objective, we expect to be evaluated on: 1) providing early warning alerts regarding
financial information and controls; and, 2) providing meaningful business insight that helps the
Commission succeed.
•
34
"
I N N O V A T I N G T H E A U D I T
I n t o d a y ' s v o l a t i l e b u s i n e s s c l i m a t e , m a n a g e m e n t i s p r e s s u r e d t o d o m o r e w i t h l e s s ; t o m a n a g e
m o r e v o l a t i l e r i s k s ; a n d t o s u c c e e d i n a n i n c r e a s i n g l y c o m p e t i t i v e e n v i r o n m e n t
W e b e l i e v e , a s a u d i t o r s , w e s h o u l d h e l p . T h e a s s u r a n c e p r o c e s s r e q u i r e d e v o l v e s a s y o u r
o p e r a t i o n s e v o l v e . T h e C o m m i s s i o n n e e d s a n a u d i t t h a t g o e s b e y o n d t h e t r a d i t i o n a l r o l e o f
" t e s t i n g t r a n s a c t i o n s " t o e n c o m p a s s b u s i n e s s i s s u e s t h a t i m p a c t i t s f i n a n c i a l , o p e r a t i o n a l a n d
c o m p e t i t i v e p e r f o r m a n c e .
W e m u s t i n c r e a s i n g l y u n d e r s t a n d , p r i o r i t i z e a n d b a l a n c e t h e n e e d s o f k e y s t a k e h o l d e r s , s u c h a s t h e
B u d g e t a n d F i n a n c e C o m m i t t e e , i n l i g h t o f p r e v a i l i n g s t a n d a r d s , i n d u s t r y t r e n d s a n d d y n a m i c
m a r k e t s . O u r m e t h o d o l o g y m u s t e x p a n d b e y o n d f i n a n c i a l s t a t e m e n t r i s k t o b u s i n e s s r i s k , m o v i n g
f r o m a u t o m a t e d t o o l s t o w a r d k n o w l e d g e s h a r i n g , r e f o c u s i n g o u r f i n a n c i a l v i e w o f t h e
C o m m i s s i o n t o e n c o m p a s s t h e k e y p r o c e s s e s o f t h e b u s i n e s s .
W o r l d w i d e , w e a r e e n h a n c i n g a n d r e e n g i n e e r i n g o u r a u d i t p r o c e s s t o m e e t t h i s c h a l l e n g e . O u r
c h a n g i n g v i e w b r o a d e r , d e e p e r , f o c u s e d o n c o n t i n u o u s a s s e s s m e n t o f b u s i n e s s r i s k p r o v i d e s a n
e n h a n c e d v i e w . O u r e x p a n d i n g i n s i g h t i n t o t h e b u s i n e s s w i l l p o s i t i o n u s t o g e n e r a t e m o r e
m e a n i n g f u l i d e a s f o r s t r e n g t h e n i n g t h e C o m m i s s i o n ' s s y s t e m o f i n t e r n a l c o n t r o l s .
" L e a d i n g P r a c t i c e " A u d i t S e r v i c e
U n d e r t h e h e a d i n g " L e a d i n g P r a c t i c e " a r e a t t r i b u t e s t h a t a c c u r a t e l y d e s c r i b e o u r c u r r e n t a u d i t
r e l a t i o n s h i p w i t h t h e C o m m i s s i o n . T h e f o l l o w i n g a r e b u t a f e w e x a m p l e s t h a t r e f l e c t o u r
c o m m i t m e n t t o l e a d i n g - e d g e s e r v i c e :
" S t a k e h o l d e r N e e d s O u r c o - d e v e l o p m e n t p r o c e s s i n c l u d e s a d i s c i p l i n e d a n d c u s t o m i z e d
a s s e s s m e n t o f t h e n e e d s a n d e x p e c t a t i o n s o f t h e C o m m i s s i o n ' s s t a k e h o l d e r s . T h i s h e l p s u s
d e t e r m i n e m o r e p r a c t i c a l l y w h a t m a n a g e m e n t a n d t h e B o a r d w a n t f r o m t h e i r a u d i t
r e l a t i o n s h i p , a n d h o w t h e v a l u e o f t h e r e l a t i o n s h i p s h o u l d b e m e a s u r e d .
" I n d u s t r y , M a r k e t s a n d S t r a t e g y S t a y i n g a b r e a s t o f i n d u s t r y t r e n d s a n d m a r k e t
d e v e l o p m e n t s i s c r i t i c a l t o p e r f o r m i n g a n e f f e c t i v e a u d i t , a s s u c h m a t t e r s c a n h a v e a s i g n i f i c a n t
i m p a c t o n t h e C o m m i s s i o n ' s , T D A c l a i m a n t s ' a n d M e a s u r e A r e c i p i e n t s ' f i n a n c i a l c o n d i t i o n s
a n d f u t u r e e c o n o m i c v i a b i l i t y . A s t h i s r e p o r t i l l u s t r a t e s , w e w o r k h a r d t o u n d e r s t a n d t h e
c o n t e x t o f c u r r e n t a n d e m e r g i n g b u s i n e s s i s s u e s , a n d m a n a g e m e n t ' s s t r a t e g i c r e s p o n s e .
" S t a n d a r d s W h i l e w e s t i l l f o c u s o n c o m p l i a n c e w i t h p r o f e s s i o n a l s t a n d a r d s , i n c r e a s i n g l y , w e
a r e t a k i n g a n a d v o c a c y p o s i t i o n b e f o r e t h e v a r i o u s s t a n d a r d - s e t t i n g b o d i e s . I n t h e f u t u r e , w e
i n t e n d t o p l a y a n e x p a n d e d r o l e i n s h a p i n g p r o f e s s i o n a l s t a n d a r d s a n d t h e r e g u l a t o r y
e n v i r o n m e n t i n w h i c h o u r c l i e n t s o p e r a t e .
3 5
" R i s k A n a l y s i s W e t a k e a n o p e r a t i o n a l v i e w i n a n a l y z i n g r i s k b y l o o k i n g a t t h e
C o m m i s s i o n ' s t o t a l b u s i n e s s e n v i r o n m e n t .
" C o n t r o l O r i e n t a t i o n O u r f o c u s h a s s h i f t e d f r o m f i n a n c i a l s t a t e m e n t r i s k t o b u s i n e s s r i s k , b y
l o o k i n g b e y o n d t h e n u m b e r s t o t h e u n d e r l y i n g c a u s e s o f p o t e n t i a l v u l n e r a b i l i t i e s , a n d
c u s t o m i z i n g o u r a u d i t p r o c e d u r e s t o t a k e i n t o a c c o u n t t h o s e b u s i n e s s r i s k s t h a t m a y m a t e r i a l l y
i m p a c t t h e f i n a n c i a l c o n d i t i o n o f t h e C o m m i s s i o n , T D A c l a i m a n t s a n d M e a s u r e A r e c i p i e n t s .
L o o k i n g t o t h e f u t u r e , w e a r e p i o n e e r i n g c o n t r o l s e l f - a s s e s s m e n t m e t h o d o l o g y .
" P r o c e s s V i e w p o i n t W e t a k e a n o r g a n i z a t i o n a l , r a t h e r t h a n f u n c t i o n a l , v i e w o f t h e
C o m m i s s i o n ' s b u s i n e s s p r o c e s s e s . B u s i n e s s p r o c e s s a n a l y s i s h a s b e e n i n t e g r a t e d i n t o o u r
a u d i t t o i n c r e a s e n o t o n l y i t s e f f e c t i v e n e s s , b u t a l s o t o g e n e r a t e m e a n i n g f u l b u s i n e s s i n s i g h t
t h r o u g h t h e a u d i t .
" A n a l y t i c s A s t h i s r e p o r t i l l u s t r a t e s , w e a r e p l a c i n g i n c r e a s i n g e m p h a s i s o n r e v i e w i n g
i n d u s t r y a n d c o m p e t i t i v e i n f o r m a t i o n o n b e h a l f o f o u r c l i e n t s . B e n c h m a r k i n g p r o v i d e s a
u s e f u l t o o l f o r u n d e r s t a n d i n g t h e A g e n c y ' s b u s i n e s s e n v i r o n m e n t .
" T e c h n o l o g y W e s h a r e k n o w l e d g e i n t e r a c t i v e l y , u s i n g i n t e r n a l l y d e v e l o p e d a u d i t s o f t w a r e
t o o l s t o a s s i s t i n t h e r e v i e w a n d a n a l y s i s o f a c c o u n t s . O n - l i n e a c c e s s f u r t h e r m i n i m i z e s o u r
r e q u e s t s f o r p a p e r d o c u m e n t a t i o n a n d o u r d e m a n d s o n t h e t i m e o f C o m m i s s i o n p e r s o n n e l , a n d
r e p r e s e n t s a s i g n i f i c a n t s t e p t o w a r d s c o n t i n u o u s a u d i t i n g .
" P e o p l e T o m a x i m i z e e f f i c i e n c y , y o u r E r n s t & Y o u n g a u d i t t e a m r e f l e c t s a r a n g e o f
s p e c i a l i z e d e x p e r t i s e . W e a s s i g n o u r p e o p l e t o s p e c i f i c a u d i t t a s k s a c c o r d i n g t o t h e i r s k i l l s a n d
l e v e l s o f e x p e r t i s e .
" R e l a t i o n s h i p M a n a g e m e n t T h e v a l u e - a d d e d a s s i s t a n c e h i g h l i g h t e d p r e v i o u s l y
d e m o n s t r a t e s t h a t w e c o n t i n u e t o b r i n g m u c h m o r e t h a n a u d i t e x p e r t i s e t o t h e r e l a t i o n s h i p .
O u r m u l t i - s e r v i c e f o c u s i s i l l u s t r a t e d b y t h e d e p t h a n d b r e a d t h o f y o u r s e r v i c e t e a m S i m i l a r l y ,
w e h a v e i n t r o d u c e d t o m a n a g e m e n t m a n y o f o u r f i r m - w i d e e x p e r t s , i n c l u d i n g J i m W i l l i a m s
( N a t i o n a l P u b l i c S e c t o r P a r t n e r ) a n d M i k e M u r a c t o r e ( C a p i t a l M a r k e t s G r o u p ) .
" S o l u t i o n s O u r f o c u s o n b u s i n e s s r i s k a n d i n s i g h t i n t h e a u d i t p r o v i d e s a b a s i s f o r g e n e r a t i n g
i d e a s , s o l u t i o n s a n d r e s u l t s t h a t c a n p r o v i d e t h e C o m m i s s i o n w i t h m e a n i n g f u l r e s u l t s .
"
3 6
"
"
M E A S U R I N G V A L U E
I n s e t t i n g m u t u a l e x p e c t a t i o n s w i t h y o u a n d m a n a g e m e n t , w e s t r i v e f o r a g r e e m e n t o n h o w t o
m e a s u r e t h e v a l u e , t o t h e C o m m i s s i o n a n d t h e B u d g e t a n d F i n a n c e C o m m i t t e e , o f o u r
r e l a t i o n s h i p . T h e r e h a s a l w a y s b e e n a n i n f o r m a l a s s e s s m e n t o f h o w w e a r e d o i n g . O u r c l i e n t
s a t i s f a c t i o n p r o c e s s h a s f o r m a l i z e d a n a s p e c t o f t h a t . I n t h e f u t u r e , w e w i l l b e m o r e r i g o r o u s i n
r e p o r t i n g t h e v a l u e t h e C o m m i s s i o n r e c e i v e s a n d q u a n t i f y i n g r e s u l t s w h e r e v e r p o s s i b l e a n d
a p p r o p r i a t e .
T h i s m e a n s w e h a v e t o d e f i n e v a l u e i n y o u r t e r m s . W e k n o w t h a t y o u e x p e c t u s t o d e l i v e r
a s s u r a n c e r e g a r d i n g f i n a n c i a l i n f o r m a t i o n , a n d p r o v i d e " e a r l y w a r n i n g " a l e r t s f o r m a t t e r s r e q u i r i n g
y o u r a t t e n t i o n . I n c a r r y i n g o u t t h e s e e x p e c t a t i o n s , w e h a v e b e e n t o l d b y c l i e n t s t h a t t h e y
a p p r e c i a t e i t w h e n w e a d e q u a t e l y t a k e i n t o a c c o u n t t h e s o p h i s t i c a t i o n o f t h e i r p r o c e s s e s a n d t h e
t a l e n t s o f t h e i r p e o p l e i n o r d e r t o d e s i g n a h i g h l y e f f i c i e n t a n d c o s t - e f f e c t i v e a u d i t . A h e a l t h y
a u d i t r e l a t i o n s h i p a l s o c a n b e m e a s u r e d b y i t s a b i l i t y t o c o n t r i b u t e t o s t a k e h o l d e r v a l u e a n d
t r a n s f e r k n o w l e d g e t h r o u g h b u s i n e s s i n s i g h t .
Y o u n o w h a v e a n o p p o r t u n i t y t o r e f i n e a n d d i s c u s s y o u r e x p e c t a t i o n s r e g a r d i n g o u r s e r v i c e s , t o
t e l l u s w h a t y o u v a l u e a n d h o w w e m i g h t d e l i v e r o n i t .
3 7
"
"
A G E N D A I T E M # 5 C
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 5 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T :
U n c o m m i t t e d C a r r y o v e r D e t a i l
A t t h e r e q u e s t o f t h e m e m b e r s o f t h e B u d g e t a n d F i n a n c e C o m m i t t e e , I h a v e p r e p a r e d t h e a t t a c h e d
s c h e d u l e d e t a i l i n g t h e c o m p o n e n t s o f t h e u n c o m m i t t e d c a r r y o v e r a m o u n t o f $ 5 . 8 m i l l i o n . T h e
s c h e d u l e w i l l d e m o n s t r a t e t h a t a l l o f t h e c a r r y o v e r i s f o r t h e W e s t e r n C o u n t y . A l l C o a c h e l l a V a l l e y
f u n d s a r e c o m m i t t e d t o p r o j e c t s . T h e C o m m i s s i o n w i l l n o w n e e d t o d e t e r m i n e w h a t p r o j e c t s t o
s p e n d t h e f u n d s o n b a s e d o n t h e p r i o r i t i e s a s e s t a b l i s h e d i n t h e S t r a t e g i c P l a n , o r i f t h e f u n d s s h o u l d
b e u s e d t o f u n d c u r r e n t y e a r p r o j e c t s ( a s o p p o s e d t o i s s u i n g a d d i t i o n a l c o m m e r c i a l p a p e r ) . ( N o t e :
C u r r e n t y e a r b u d g e t i n c l u d e s $ 7 . 6 m i l l i o n i n c o m m e r c i a l p a p e r i s s u a n c e s t o c o v e r h i g h w a y a n d
i n t e r c h a n g e p r o j e c t s . )
F I N A N C I A L D A T A :
P r o j e c t C o s t :
S e e A t t a c h e d
S o u r c e o f F u n d s :
S e e A t t a c h e d
I n c l u d e d I n C u r r e n t Y e a r
B u d g e t ( Y / N ) :
S e e A t t a c h e d
B u d g e t A d j u s t m e n t R e q u i r e d :
S e e A t t a c h e d
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n d e t e r m i n e i f t h e f u n d s s h o u l d b e s p e n t o n a p r o j e c t ( b a s e d o n t h e p r i o r i t i e s
i d e n t i f i e d i n t h e S t r a t e g i c P l a n ) , o r b e u s e d f o r c u r r e n t y e a r e x p e n d i t u r e s ( i . e . , r e d u c e t h e c u r r e n t y e a r
p r o j e c t e d i s s u a n c e ) .
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AGENDA ITEM #5D
•
"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I
D A T E :
F e b r u a r y 5 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T :
L o c a l T r a n s p o r t a t i o n F u n d E s t i m a t e f o r 1 9 9 7 / 9 8
A n n u a l l y , t h e C o u n t y o f R i v e r s i d e ( i . e . , t h e A u d i t o r C o n t r o l l e r ) i s r e q u i r e d b y s t a t u t e t o e s t i m a t e
r e v e n u e s f o r t h e L o c a l T r a n s p o r t a t i o n F u n d . T h e s o u r c e o f f u n d i n g i s a o n e q u a r t e r c e n t s a l e s t a x
a u t h o r i z e d t o b e l e v i e d o n t h e e n t i r e c o u n t y u n d e r t h e T r a n s p o r t a t i o n D e v e l o p m e n t A c t ( T D A ) .
T h o u g h t h i s t a x l e g a l l y i s c o l l e c t e d b y t h e C o u n t y o f R i v e r s i d e , a d m i n i s t r a t i v e a n d a p p o r t i o n m e n t
r e s p o n s i b i l i t i e s r e s t w i t h t h e C o m m i s s i o n . T h e C o u n t y o f R i v e r s i d e i s a l s o r e s p o n s i b l e f o r
d i s b u r s e m e n t o f t h e L T F f u n d s o n c e a p p r o v e d b y t h e C o m m i s s i o n .
A l t h o u g h t h e l e g a l r e q u i r e m e n t r e s t s w i t h t h e C o u n t y t o p r o v i d e t h e r e v e n u e e s t i m a t e , i n p r a c t i c e
R C T C s t a f f h a s d e v e l o p e d t h e e s t i m a t e , a n d t h e n s u b m i t t e d i t t o t h e C o u n t y f o r r e v i s i o n a n d
a p p r o v a l . I n m o s t c a s e s t h e C o u n t y h a s a c c e p t e d t h e e s t i m a t e o f C o m m i s s i o n s t a f f . T h a t e s t i m a t e
i s t h e n a p p r o v e d b y t h e C o m m i s s i o n , a t w h i c h t i m e i t b e c o m e s t h e b a s i s f o r a p p o r t i o r u n e n t t o t h e
t h r e e g e o g r a p h i c a r e a s o f t h e C o u n t y .
S t a f f i s a w a i t i n g t h e C o u n t y ' s r e s p o n s e a n d w i l l p r o v i d e t h a t r e s p o n s e a l o n g w i t h a n a p p r o p r i a t i o n
s c h e d u l e a t t h e m e e t i n g .
F I N A N C I A L D A T A :
P r o j e c t C o s t :
N o t A p p l i c a b l e .
S o u r c e o f F u n d s :
L o c a l T r a n s p o r t a t i o n F u n d s
I n c l u d e d I n C u r r e n t Y e a r
B u d g e t ( Y / N ) :
F o r F Y 1 9 9 7 - 9 8
B u d g e t A d j u s t m e n t R e q u i r e d :
N o t A p p l i c a b l e
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n a p p r o v e t h e a r e a s a p p o r t i o n m e n t s b a s e d o n t h e r e v e n u e e s t i m a t e p r o v i d e d b y
s t a f f a n d t h e A u d i t o r C o n t r o l l e r o f t h e C o u n t y o f R i v e r s i d e .
AGENDA ITEM #5D
•
NOTES: Estimate for Planning Purposes, subject to change
•
LOCAL TRANSPORTATION FUND
RIVERSIDE COUNTY
1997/98 APPORTIONMENTS
Estimated Carryover (Unapportioned)
Est Receipts
TOTAL
Auditor
CTC Admin.
CTC Planning (3%)
SCAG Planning
BALANCE
SB 821 (2%)
BALANCE AVAILABLE
$1,100,000
$28,800,000
$29,900,000
$12,000
$300,000
$897,000
$85,000
$28,606,000
$572,120
$28,033,880
ANNUAL
POPULATION APPORTIONMENT
% of Total
Western 76.2498% $21,375,766
Coachella Valley 22.0614% $6,1134,658
Palo Verde Valley 1 6889% $473 457
100.00% $28,033,880
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A G E N D A I T E M # 5 E
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M '
D A T E :
F e b r u a r y 5 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
S u s a n C o r n e l i s o n , R a i l P r o g r a m M a n a g e r
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
S p o n s o r s h i p o f U C L A A r r o w h e a d S y m p o s i u m
R C T C i s a c h a r t e r s p o n s o r o f t h e a n n u a l s y m p o s i u m , " T h e T r a n s p o r t a t i o n , A i r Q u a l i t y , L a n d U s e
C o n n e c t i o n , " c o n d u c t e d e a c h y e a r b y t h e U C L A E x t e n s i o n P u b l i c P o l i c y P r o g r a m a t i t s A r r o w h e a d
C o n f e r e n c e C e n t e r . T h e t a r g e t a u d i e n c e f o r t h e s y m p o s i a a r e k e y s t a f f a n d d e c i s i o n m a k e r s i n
v a r i o u s p u b l i c p o l i c y a r e n a s . R C T C s t a f f p a r t i c i p a t e s w i t h r e p r e s e n t a t i v e s o f o t h e r a g e n c i e s i n b o t h
s t a t e a n d f e d e r a l g o v e r n m e n t , a s w e l l a s t h e p r i v a t e s e c t o r , i n d e s i g n i n g a c o n f e r e n c e w h i c h a t t e m p t s
t o e x p l o r e t h e m o s t t i m e l y i s s u e s i n t r a n s p o r t a t i o n . C o m m i s s i o n e r s a n d s t a f f m e m b e r s h a v e
i d e n t i f i e d t h e A r r o w h e a d s y m p o s i a a s a n i m p o r t a n t c o l l a b o r a t i v e e f f o r t a d d r e s s i n g t r a n s p o r t a t i o n
r e s e a r c h a n d p o l i c y i m p l e m e n t a t i o n .
U C L A h a s r e c e n t l y i s s u e d i t s r e q u e s t t h a t R C T C a g a i n c o s p o n s o r t h e A r r o w h e a d S y m p o s i u m ; t h i s
o n e s c h e d u l e d f o r F a l l / W i n t e r 1 9 9 7 . A t t a c h e d i s t h e l e t t e r o f s o l i c i t a t i o n a n d a n o v e r v i e w o f p a s t
s y m p o s i a .
F I N A N C I A L D A T A :
P r o j e c t C o s t :
$ 5 , 0 0 0
S o u r c e o f F u n d s :
1 9 9 6 - 9 7 C o n f e r e n c e B u d g e t
I n c l u d e d I n C u r r e n t Y e a r
B u d g e t ( Y / N ) :
Y e s
B u d g e t A d j u s t m e n t R e q u i r e d :
N o n e
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n a u t h o r i z e t h e e x p e n d i t u r e o f $ 5 , 0 0 0 f r o m i t s 1 9 9 6 - 9 7 C o n f e r e n c e B u d g e t t o
c o s p o n s o r t h e 1 9 9 7 p o l i c y / r e s e a r c h s y m p o s i u m o n T h e T r a n s p o r t a t i o n , L a n d U s e , a n d A i r Q u a l i t y
C o n n e c t i o n .
UNIVERSITY OF CALIFORNIA, LOS ANGELES
BERKELEY • DAVIS • IRVINE • LOS ANGELES • RIVERSIDE • SAN DIEGO • SAN FRANCISCO
January 14, 1997
Jack Reagan
Executive Director
Riverside County Trans. Commission
3560 University Avenue, Ste. 100
Riverside, CA 92501
dicta 7/710
UCLA
'd NTA BARBARA • SANTA CRUL
J
S7
UCLA EXTENSION
LOS ANGELES, CALIFORNIA 90024
b pq»cy Program
UCLA` " tension
10995 Le Conte Ave. #613
Los Angeles, CA 90024
Phone: 310/825-7885
Fax: 310/206-5066
Subject: Request for RCTC Co -Sponsorship for Fall 1997 Arrowhead Symposium
Dear Jack:
We are pleased to report that at the conclusion of the December 96 symposium, there was unanimous
support on the part of the Steering Committee to continue with the annual policy/research symposium
series on The Transportation, Land Use, and Air Quality Connection. Other attendees also spoke
enthusiastically about the value of this symposium series.
The Steering Committee has urged us to send the co-sponsorship funding requests for the Fall, 1997
program to co-sponsors as early as possible. Since co-sponsorship funding is necessary for the UCLA
Extension Public Policy Program to be able to proceed with the substantial planning and
implementation work entailed with developing and convening the symposia, earlier commitments will
also be helpful to us. This letter is therefore a formal request for $5,000 in co-sponsorship funding
from the Riverside County Transportation Commission. This is the same amount of funding that you
provided last year. We would greatly appreciate a firm funding commitment for the 1997 program
from you by February 21. The actual disbursement of funds can occur later in this fiscal year, or
after the start of fiscal year 1997/98, if this is more convenient for your budgeting process.
The Steering Committee is scheduled to meet on January 31 in Oakland to begin planning the
symposium for this Fall, 1997, and we look forward to meeting with you. There appears to be a rich
array of possible topics to select from for the next program, as evidenced by some of the suggestions
made at our meeting concluding this past December's symposium. Some of the possible topics
already identified for the next symposium include:
New proposed national ambient air quality standards
Global climatic change
Freight transportation
Performance standards and efficiency measures
Impacts of information technology on transportation, land use and air quality
Public/private sector finance
Reform of the state transportation system and STIP
NAFTA and its impacts on the transportation system
Update on ISTEA Reauthorization (at least one session to tie back to this past year's
symposium)
As with the previous Arrowhead symposia, we will endeavor to ensure that the upcoming program is
uniquely tailored to convening key researchers, analysts, policymakers, practitioners and advisors to
share research, policy concepts and implementation strategies for creatively addressing the complex
issues involved in making progress on mobility, air quality and land use strategies. Our past symposia
have served as a "fermenting ground" for a number of legislative bills, policy initiatives and
implementation measures. They have allowed for interaction between the research, policy and
practitioner realms, and they have provided a forum for policy influentials to engage one another
outside the usual context of advocacy. Important, too, has been the opportunity for diverse people to
interact and network together, both formally and informally, on critical issues confronting them.
Attached is a more detailed profile of the goals, objectives and accomplishments of the symposium
series that may be of interest to your broader organization.
Again, thank you for the substantive and financial contributions that you and your organization have
provided to this symposium series over the past several years. We look forward to your
organization's involvement with this year's program, and to hearing from you by February 21 about
your co-sponsorship. Your support has been, and continues to be critical to sustaining the symposium
effort, and for demonstrating broad -based involvement.•
LeRoy Graymer
Director
UCLA Extension
Public Policy Program
CC: Susan Cornelison
Attachment
Joanne Freilich
Assistant Director
UCLA Extension
Public Policy Program
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A n n u a l P o l i c y a n d R e s e a r c h S y m p o s i u m S e r i e s o n
T r a n s p o r t a t i o n / L a n d U s e / A i r Q u a l i t y
C o n v e n e d b y U C L A E x t e n s i o n P u b l i c P o l i c y P r o g r a m
P u r p o s e a n d G o a l s
1 9 9 1 w a s a l a n d m a r k y e a r i n t h e a r e a s o f t r a n s p o r t a t i o n a n d a i r q u a l i t y p o l i c y . W i t h t h e
p a s s a g e o f t h e I n t e r m o d a l S u r f a c e T r a n s p o r t a t i o n E f f i c i e n c y A c t a n d t h e C l e a n A i r A c t
A m e n d m e n t s , t r a n s p o r t a t i o n p l a n n e r s , s t a t e , r e g i o n a l a n d l o c a l g o v e r n m e n t s , t h e p r i v a t e
s e c t o r a n d e n v i r o n m e n t a l i s t s f a c e d a m a j o r s e t o f n e w p o l i c y d e m a n d s a n d s t r a t e g i e s . T h e
S t a t e o f C a l i f o r n i a a l s o w a s s e t t i n g n e w p o l i c i e s t h a t f o r c e d p e o p l e t o w o r k o u t n e w
" c o n n e c t i o n s " a m o n g t r a n s p o r t a t i o n , a i r q u a l i t y , a n d l a n d u s e p o l i c i e s .
T h e P u b l i c P o l i c y P r o g r a m a t U C L A E x t e n s i o n w a s c r e a t e d i n 1 9 7 9 t o h e l p b r i n g r e s e a r c h
a n a l y s i s t o b e a r o n m a j o r n e w a n d e m e r g i n g p o l i c y i s s u e s c o n f r o n t i n g t h e p u b l i c s e c t o r . I n
1 9 9 1 , r e c o g n i z i n g t h e c o m p l e x d e m a n d s t h a t t h e s e n e w t r a n s p o r t a t i o n a n d a i r q u a l i t y p o l i c i e s
w o u l d p l a c e o n p o l i c y m a k e r s i n . C a l i f o r n i a , t h e p r o g r a m l a u n c h e d a s y m p o s i u m s e r i e s
d e s i g n e d t o c o n v e n e c r o s s - d i s c i p l i n a r y a n d c r o s s j u r i s d i c t i o n a l g r o u p s a n d h e l p t h e m a d d r e s s
t h o s e n e w p o l i c y a n d p l a n n i n g d e m a n d s .
B e g i n n i n g i n S p r i n g 1 9 9 1 , w i t h t h e p a r t i c i p a t i o n o f t h e t r a n s p o r t a t i o n p l a n n i n g f a c u l t y i n t h e
P l a n n i n g D e p a r t m e n t s a t U C L A a n d U C B e r k e l e y , t h e U C L A E x t e n s i o n P u b l i c P o l i c y P r o g r a m
c r e a t e d a n o n g o i n g s y m p o s i u m s e r i e s o n T h e T r a n s p o r t a t i o n , L a n d U s e , a n d A i r Q u a l i t y
C o n n e c t i o n . T h e P r o g r a m e n l i s t e d f i n a n c i a l s u p p o r t a n d h e l p i n p l a n n i n g t h i s s e r i e s , b y
b r i n g i n g t o g e t h e r m a n y k e y p u b l i c a g e n c i e s , p r i v a t e s e c t o r g r o u p s , a n d e n v i r o n m e n t a l
o r g a n i z a t i o n s t o g e t h e r a s c o s p o n s o r s o r " c o o p e r a t i n g " o r g a n i z a t i o n s .
T h e u n i q u e f e a t u r e s o f t h i s e n d e a v o r w e r e t h a t a c a d e m i c r e s e a r c h e r s a n d k e y s t a k e h o l d e r
a g e n c i e s a n d g r o u p s o p e n e d a d i a l o g u e t h a t h a s a c c o m p l i s h e d s e v e r a l a i m s :
1 . M e m b e r s o f t h e r e s e a r c h c o m m u n i t y , i n t e r a c t i n g w i t h p o l i c y i n f l u e n t i a l s , a r e a f f o r d e d
d i r e c t c h a n n e l s f o r s h a r i n g t h e r e s u l t s o f t h e i r r e s e a r c h a n d f o r l e a r n i n g m o r e a b o u t
h o w t o e n h a n c e t h e r e l e v a n c e o f t h e i r w o r k a t t h e s a m e t i m e .
2 . P e o p l e i n t h e p o l i c y a n d p r a c t i t i o n e r r e a l m s a r e a b l e t o e n g a g e r e s e a r c h e r s i n a n
i n t e r a c t i v e m o d e . T h e y c a n p r o b e , a s k f o r l e s s t e c h n i c a l e x p l a n a t i o n s , a n d
g e n u i n e l y l e a r n w h a t i s r e l e v a n t . A d d i t i o n a l l y , t h e y h a v e a n o p p o r t u n i t y t o
i n t r o d u c e r e s e a r c h e r s t o t h e c o n s t r a i n t s a n d o p p o r t u n i t i e s t h a t e x i s t i n t h e p o l i c y
w o r l d .
3 . A t t h e s y m p o s i u m , p o l i c y i n f l u e n t i a l s c a n e n g a g e o n e a n o t h e r o u t s i d e t h e c o n t e x t
o f d a y - t o - d a y a d v o c a c y . P e o p l e w h o o f t e n f i g h t o n e a n o t h e r o n s p e c i f i c p o l i c y i s s u e s
i n m o r e o f f i c i a l s e t t i n g s h a v e a c h a n c e i n a n e u t r a l a r e n a d e v o t e d t o d i s c o v e r i n g n e w
i n f o r m a t i o n a n d i d e a s , t o f i n d p o t e n t i a l c o m m o n g r o u n d f o r t a c k l i n g n e w
a n d c o m p l e x i s s u e a r e a s .
1
Who Participates?
Each annual 2-1 /2 day symposium is limited to 125 participants to maximize in-depth
dialogue, exchange of information, and the opportunity to work through strategies and
options for policy deliberation. Symposia are held in the setting of UCLA's Conference
Center at Lake Arrowhead, located about two hours from the campus, affording a retreat
atmosphere for participants away from the day-to-day fray of policymaking and advocacy.
The symposia are invitational, with participants nominated each year by the several
cosponsors and cooperating organizations comprising the Steering Committee that help to
plan the programs each year.
Participants nominated and attending the symposia include those who have major
responsibility for analyzing, influencing and/or implementing public policy in the
transportation, air quality and land use areas, and encompass:
• High level public officials and advisors from different levels of government
• Representatives from the private business sector, such as builders and developers,
utilities, private service providers, and other industry groups.
• Key spokespersons for environmental organizations
• Leading research experts who are conducting research in specific areas addressed by the
symposia, and who are drawn from academic institutions throughout the U.S. and abroad,
as well as researchers from private institutes and governmental agencies
Participants are drawn from throughout the state, with some participants coming from other
parts of the U.S.
A few of the key policy leaders and academics who have participated include: Michael
Huerta, Deputy Associate Secretary of the U.S. Department of Transportation; Dean Dunphy,
Secretary of the California Business, Transportation & Housing Agency; James van Loben
Sels, Director, California Dept. of Transportation; Lynne Edgerton, Boardmember, California
Air Resources Board; Frank Francois, Executive Director of the American Association of State
Highway and Transportation Officials (AASHTO); Sharon Banks, General Manager, Alameda -
Contra Costa Transit; Amory Lovins, President, Rocky Mountain Research Institute; Alan
Altshuler, Professor, Harvard University Kennedy School of Government; Paul Peterson,
Professor, Harvard University Dept. of Government; Gary Hack, Professor, MIT Dept. of
Urban Studies & Planning; Peter Newman, Professor, Murdock University Institute for Science
& Technology (Australia); Deborah Gordon, Union of Concerned Scientists, and John Hunter,
Director of Governmental Relations, The Irvine Company. Added to this group are numerous
elected and appointed officials from local and regional agencies, and key representatives of
private sector organizations.
Accomplishments of the Symposium Series
These symposia have served as the "fermenting ground" and springboard for a number of
activities. Legislative bills, policy initiatives and implementation measures have evolved from
contacts and analysis shared at these retreats. For example, research presented at the 1992
program on "cashing out" employer paid parking led to development and passage of
2
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•
•
Assembly Bill 2109. Since then, the Clinton Administration has proposed the same policy as
federal legislation. Another example involves several county transportation agencies in
Southern California jointly undertaking a voter study to test attitudes about people's
willingness to accept pricing incentives and disincentives related to automobile travel. The
survey was inspired by European research presented at one of the symposia. Another
example is a pilot program on remote sensing of high polluting vehicles that was implemented
by Hughes Electronics following presentation of related research at the symposia.
The symposium series has offered a unique forum for bringing different interests together in a
neutral, facilitative atmosphere where information, strategies and perspectives can be
discussed both formally and informally. The series has been successful in engaging people
who might not otherwise have opportunity to interact, and through informal networking has
led to agreements and new working relationships being established. For example, at the
1995 symposium, a key environmental organization was able to broker a working relationship
with trucking firms that eventually led to a new alternative fuels program. This kind of
cooperative problem solving results from information -sharing and a new trust among
otherwise adversaries.
UCLA Extension's Role
UCLA Extension's Public Policy Program collaboratively plans, manages and implements the
symposium series. The professional staff develops the cosponsorship funds to finance the
series, collaborates with the sponsors and representatives of the research community to
develop the program content, recruit speakers, and work up the format for the meetings. In
its neutral role, it is in a unique position of facilitating the melding of academic researchers
with members of the policy community.
Extension has maintained a close working relationship with the UCLA School of Public Policy
and Social Research in the implementation and offering of this series. Former faculty member
Dr. Martin Wachs has served as a co -coordinator in planning the content of each of the
symposium programs, and in helping identify and recruit appropriate academics to the
program -- from UCLA and several other institutions. Two other UCLA faculty members —
Professors Donald Shoup and Brian Taylor, have also been active participants in helping to
develop the series. Additionally, the University of California Transportation Center (UCTC),
located at UC Berkeley, helps to link this effort to other UC campuses with strong
transportation research groups. Professor Wachs has now succeeded Professor Melvin
Webber as the Director of UCTC. Professor Webber has been part of the Steering Committee
for this symposium since its inception.
Symposia History
The overreaching theme of the smyposium series examines policy issues related to the
interconnections between transportation, land use, and air quality. Each year a different
aspect of these connections has been examined at the annual symposia. The following are
the topics that have been examined thus far during the series:
♦ 1991 - Overview of Strategies for Making Connections Between Transportation, Land Use
and Air Quality
♦ 1992 - The Role of Pricing and Market -Based Strategies
3
f& 1 9 9 3 - T h e R o l e o f L a n d U s e S t r a t e g i e s f o r I m p r o v i n g T r a n s p o r t a t i o n a n d A i r Q u a l i t y
f& 1 9 9 4 - T a k i n g S t r a t e g i e s f r o m C o n c e p t t o A d o p t i o n t o I m p l e m e n t a t i o n
f& 1 9 9 5 - P u t t i n g A d v a n c e d T e c h n o l o g i e s t o W o r k : P r o m i s e s , P r o s p e c t s , a n d P o l i c y I s s u e s
f& 1 9 9 6 - I S T E A R e a u t h o r i z a t i o n : W i l l I t R e f i n e , R e d e f i n e , o r F o r g e N e w P o l i c y L i n k a g e s ?
A r e p o r t h a s b e e n p r e p a r e d a f t e r e a c h s y m p o s i u m t h a t s u m m a r i z e s t h e p r o c e e d i n g s . T h e
r e p o r t s h a v e b e e n p r i n t e d a n d t h e n d i s s e m i n a t e d t o n o t o n l y t h e a t t e n d e e s , b u t . t o a b r o a d e r
s e t o f a g e n c i e s a n d o r g a n i z a t i o n s h e r e i n C a l i f o r n i a , o t h e r s t a t e s , a n d W a s h i n g t o n , D . C .
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A G E N D A I T E M # 5 F
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
February 5, 1997
TO:
Budget and Finance Committee
FROM:
Dean Martin, Chief Financial Officer
SUBJECT:
Investment Report for Quarter Ending December 31, 1996
Attached is the quarterly investment report as required by state law and Commission policy. The
report has been reformatted to confirm to new state law requiring disclosure of market value and a
projection of six months cash flow. The County's Investment Report for the month ending
December 31, 1996 is also attached for your review.
FINANCIAL DATA:
Project Cost:
Not Applicable
Source of Funds:
Not Applicable
Included In Current Year
Budget (Y/N):
Not Applicable
Budget Adjustment Required:
Not Applicable
STAFF RECOMMENDATION:
That the Commission receive and file.
Riverside Cou Transportation Commission
Investment Portfolio Report
Quarter Ending December 31,1996
Cash with County Treasurer
Bank of America
Operating Account $6,012,115.20
Imprest Account $116,074.94 '
Special Events Account $754.50
•
Operating Pooled Bond Project Debt Reserve Funds Held
Funds Funds Funds Funds In Trust
Total
Haricot
Vale.
$44,076,505.11 $5,378,045.77 $49,454,550.88 $49,454,550.88
Total Bank of America Operating $6,128,944.64
$6,128,944.64 $6,128,944.64
First American Treasury Obligation(First Trust California as trustee) $18,328,485.18 $11,463,652.73
$29,792,137.91 $29,792,137.91
CAMP
$27.97 $4,022.16 $4,050.13 $4,050.13
MINA Investment Agreement
$13,002,612.00 $13,002,612.00 $13,002,612.00
Federal National Mortgage Association
Medium Term Note due 12/8/97
$7,978,717.19 $7,978,717.19 $8,032,644.20 (2)
FDIC U.S. Treasury Money Market 510,282,775.87
$10,282,775.87 $10,282,775.87
S6,128,944.64 $54,359,280.98 $18,328,513.15 $32,449,004.08 $5,378,045.77 $116,643,788.62 $116,697,715.63
'Deposit of $116,393.11 incorrectly posted to this account was corrected subsequent to quarter end and transferred to the general operating account
(1) Unless indicated otherwise, cost basis approximates market value.
(2) Market valuation provided by First Trust California.
Cash with County Treasurer: A copy of the Investment Portfolio Report for the County of Riverside Treasury prepared by
Wayne Watts, County Treasurer is attached for review. (Note: Local transportation funds represent the funds held in trust). The
County's annualized investment return for the quarter was 4.64 %.
Bank of America Day to day operating funds of the Commission are held in an interest bearing demand deposit account with Bank
of America. Funds are wire transferred from the County as needed, but no less than monthly.
First American Treasury Money market account provided by First Trust Bank used to hold funds in transition between the
Commission's various bond funds and to accumulate monies for the payment of semi-annual and annual debt service. Interest earnings
averaged approximately 4.81% for the quarter. Funds from the maturing AMBAC(approximately $17,000,000) guaranteed investment
contract were invested temporarily in this fund on December 31, 1996 until transferred subsequent to quarter end to Milestone Capital
Treasury Obligation Fund.
FGIC U.S. Treasury Money Market Fund Triple AAA rated(by Standard & Poors and Moody's) money market fund
provided by Financial Guarantee Insurance Corporation. The fund invests in short term U.S. guaranteed obligations. The account
manager for the Commission funds is Tom Courbat, former Finance Director for the County of Riverside. The rate of interest on the
fund varies daily, but the effective 7-day yield for week ending December 27, 1996 was 5.00%.
California Arbitrage Management Program(CAMP) A pooled fund established by a joint powers authority of California
municipalities formed solely for the purpose of investing municipal bond proceeds. The fund is managed by Public Financial
Management and pays a market sensitive rate of interest that varies on a daily basis. The annualized yield as of December 31, 1996 was
5.42%.
MBIA Investment Agreement: The Commission's debt reserve funds for the 1993 Series A Sales Tax Revenue Bonds are held by
MBIA, a AAA rated(by both Standard & Poors and Moodys) bond insurance company. The investment agreement earns 6.87% and
matures January 1, 2000, and pays an interest rate of 6.87%. Collateralization and downgrade provisions are consistent with AMBAC.
FNMA Medium Term Note: Debt reserve funds for the 1991 Series A bonds have been placed in an agency note backed by the
U.S. government. The agency note matures December 8, 1997 and pays interest semi-annually at a rate of 6.45%.
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O F F I C E O F T H E T R E A S U R E R - T A X C O L L E C T O R
C O U N T Y O F R I V E R S I D E
M O N T H L Y D I S C L O S U R E R E P O R T
O N I N V E S T M E N T P O R T F O L I O
D e c e m b e r 3 1 , 1 9 9 6 :
R . W A Y N E W A T T S
T R E A S U R E R - T A X C O I T F . C T O R
TABLE OF CONTENTS
Page
1. Portfolio Composition, Risk Ranking, Market Value 1
2. Structured Notes 2
3. Bank Custodian 2
4. Liquidity Position of Portfolio 2, 3
5. Liquidity Structure of the Portfolio 3
6. Cash Flow Summary for the Next Twelve Months 4
7. Earnings Performance of the Portfolio 5
8. Specific Portfolio Practices Identified 6
9. Appendix 1: Structured Notes in the Portfolio as of December 31, 1996
10. Appendix 2: GAASB Risk Rankings as of December 31, 1996
11. Appendix 3: Detailed List of Portfolio Holdings as of December 31, 1996
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C O U N T Y O F R I V E R S I D E
O F F I C E O F T H E T R E A S U R E R - T A X C O L L E C T O R
D i s c l o s u r e R e p o r t o n P o o l e d F u n d I n v e s t m e n t P o r t f o l i o
D e c e m b e r 3 1 , . 1 9 9 6
P u r p o s e : T h e f o l l o w i n g r e p o r t w i l l b e p r o v i d e d m o n t h l y b y t h e C o u n t y T r e a s u r e r t o t h e
m e m b e r s o f t h e B o a r d o f S u p e r v i s o r s , C o u n t y E x e c u t i v e O f f i c e r , C o u n t y A u d i t o r -
C o n t r o l l e r , C o u n t y C o u n s e l , C o u n t y S u p e r i n t e n d e n t o f S c h o o l s , m e m b e r s o f t h e I n v e s t m e n t
O v e r s i g h t C o m m i t t e e , a n d m e m b e r s o f t h e p u b l i c i n t e r e s t e d i n t h e i n f o r m a t i o n .
T h e r e p o r t c o n s i d e r s t h r e e e s s e n t i a l a r e a s i n v o l v i n g t h e T r e a s u r e r ' s m a n a g e m e n t o f t h e
p o r t f o l i o ; ( 1 ) t h e p r e s e r v a t i o n o f i n v e s t m e n t p r i n c i p a l , t h e c o s t ( i . e . , b o o k v a l u e )
v s . t h e c u r r e n t m a r k e t v a l u e o f t h e s e c u r i t i e s i n t h e p o r t f o l i o , ( 2 ) t h e l i q u i d i t y
p o s i t i o n o f t h e p o r t f o l i o , a n d ( 3 ) t h e c u r r e n t y i e l d o n t h e p o r t f o l i o a s o f t h e r e p o r t
d a t e .
P o r t f o l i o : T h e f o l l o w i n g i s t h e c o m p o s i t i o n o f t h e p o r t f o l i o r a n k e d i n a c c o r d a n c e w i t h
t h e p e r c e i v e d m a r k e t r i s k o f t h e s e c u r i t i e s w i t h i n t h e p o r t f o l i o . A l s o d i s p l a y e d i s t h e
b o o k v s . t h e c u r r e n t m a r k e t v a l u e o f t h e s e c u r i t i e s i n t h e p o r t f o l i o a s r e p o r t e d b y F u n d
S e r v i c e s A s s o c i a t e s I n c .
R i s k
T Y P E
C O S T
M A R K E T
%
1 . 0
U . S . T r e a s u r y B i l l s
1 7 1 , 7 7 8 , 7 1 2
1 7 1 , 9 4 8 , 3 7 3
1 1 . 9 %
1 . 0
U . S . T r e a s u r y N o t e s
3 0 7 , 2 7 3 , 5 4 2
3 0 6 , 9 3 3 , 7 3 6
2 1 . 2 %
1 . 1
F e d e r a l A g e n c y S e c u r i t i e s
2 4 9 , 3 4 6 , 7 8 4
2 4 9 , 6 8 3 , 3 9 4
1 7 . 2 %
1 . 1
R e p u r c h a s e A g r e e m e n t s ( G o v t C o l l )
1 2 5 , 0 0 0 , 0 0 0
1 2 5 , 0 0 0 , 0 0 0
8 . 6 %
1 . 1
M o n e y M a r k e t F u n d ( G o v t C o l l ) 5
5 0 , 0 0 0 , 0 0 0
5 0 , 0 0 0 , 0 0 0
3 . 4 %
1 . 1
C o l l a t e r a l i z e d C e r t o f D e p o s i t
1 0 , 0 0 0 , 0 0 0
1 0 , 0 6 1 , 3 1 2
0 . 7 %
1 . 2
M u n i c i p a l N o t e s ( C o T e e t e r N o t e s )
9 5 , 4 2 4 , 3 2 7
9 6 , 5 3 2 , 5 3 3
6 . 6 %
1 . 2
C o m m e r c i a l P a p e r ( A - 1 / P - 1 )
3 4 6 , 5 0 9 , 9 5 1
3 4 7 , 3 2 0 , 9 8 6
2 3 . 9 %
1 . 3
B a n k e r s A c c e p t a n c e s
8 3 , 9 3 9 , 9 2 1
8 4 , 0 6 6 , 4 9 9
5 . 8 %
1 . 4
M e d i u m T e r m N o t e s ( U S C o r p )
1 0 , 1 9 9 , 8 3 1
1 0 , 2 0 3 , 2 2 3
0 . 7 %
2 . 0
R e v e r s e R e p u r c h a s e A g r e e m e n t s
0
0
0 . 0 %
T o t a l s
1 , 4 4 9 , 4 7 3 , 0 6 9
1 , 4 5 1 , 7 5 0 , 0 5 6
1 0 0 . 0 0 %
P a p e r L o s s / G a i n )
2 , 2 7 6 , 9 8 7
0 . 2 %
G r a n d T o t a l
1 , 4 4 9 , 4 7 3 , 0 6 9
F o o t n o t e s :
G e n e r a l l y , t h e l e v e l o f r i s k t a k e s i n t o a c c o u n t t w o m a j o r c o m p o n e n t s ; t h e d e f a u l t o r c r e d i t r i s k a n d t h e
m a r k e t r i s k a s s o c i a t e d w i t h t h e s e c u r i t y ' s e x p o s u r e t o c h a n g e s i n s h o r t - t e r m i n t e r e s t r a t e s . R i s k r a n k i n g s
h a v e b e e n a s s i g n e d w i t h 1 . 0 b e i n g t h e l o w e s t l e v e l o f r i s k a n d 2 . 0 b e i n g t h e h i g h e s t . D . S . a n d F e d e r a l
A g e n c y S e c u r i t i e s d i r e c t l y b a c k e d b y t h e U n i t e d S t a t e s T r e a s u r y a r e c o n s i d e r e d t h e s a f e s t . N e x t i n o r d e r
o f s a f e t y a r e t h o s e F e d e r a l A g e n c y s e c u r i t i e s t h a t h a v e a n i m p l i e d g u a r a n t e e o f t h e U n i t e d S t a t e s
T r e a s u r y . T h e t h i r d c a t e g o r y a r e t h o s e s e c u r i t i e s t h a t h a v e s o m e f o r m o f g o v e r n m e n t c o l l a t e r a l b a c k i n g
( i . e . , R e p u r c h a s e A g r e e m e n t s , M o n e y M a r k e t F u n d s , a n d C o l l a t e r a l i z e d C e r t i f i c a t e s o f D e p o s i t ) . T h e
f o u r t h a r e t h o s e t h a t h a v e l o c a l g o v e r n m e n t c o l l a t e r a l b a c k i n g ( i . e . , R i v e r s i d e C o u n t y ' s T e e t e r N o t e s ) .
T h e f i f t h c a t e g o r y c o n s t i t u t e s a n e v a l u a t i o n o f t h e c r e d i t w o r t h i n e s s , c a p i t a l i z a t i o n , a n d t h e t i m e
d u r a t i o n o f t h e i n v e s t m e n t i n U . S . C o r p o r a t e s e c u r i t i e s . T h e s i x t h c a t e g o r y r e f l e c t s t h e r i s k s
a s s o c i a t e d w i t h t h e C o u n t y h a v i n g l o a n e d s e c u r i t i e s t o a b r o k e r a g e f i r m i n m e e t i n g t e m p o r a r y c a s h f l o w
n e e d s b y w a y o f R e v e r s e - R e p u r c h a s e A g r e e m e n t s a n d t h e f a c t t h a t t h e C o u n t y c o u l d b e s u b j e c t t o m a r g i n
c a l l s s h o u l d t h e c o l l a t e r a l v a l u e f a l l b e l o w i t s l o a n e d m a r k e t v a l u e . M a r g i n c a l l s c a n a f f e c t t h e
l i q u i d i t y p o s i t i o n o f t h e T r e a s u r y i n i t s a b i l i t y t o m e e t f u t u r e e x p e n d i t u r e r e q u i r e m e n t s .
While the above table may denote a current market value loss (i.e., a paper loss)on the
portfolio, nonetheless, it is the Treasurer's policy to avoid actual losses in
investment principal by holding securities to their maturity. The paper gain for
November 30 1996 was $2,027,793 whereas the reported paper gain for December 31, 1996
is $2,276,987. The liquidity position of the portfolio is such that there is na
contemplated need to sell securities prior to their maturity.
Structured Notes (aka Derivatives): The table indicates $249,346,784 in Federal Agency
Securities. Within this amount are two Federal Home Loan Bank bonds, classified as
"derivatives", totaling $15,000,000 that carry an inverse -floating interest rate
equation that resets quarterly or semi-annually. Both securities were purchased in
October and November, 1993 and mature November loth and December 16, 1998 respectively.
The County Treasurer has received the March 28, 1995 Audit Report on Orange County
issued by the California State Auditor in which there is an expanded definition as to
what constitutes derivatives. Page 18 of this report states that "Derivative securities
generally are described as financial instruments whose value is based on, or derived
from, some underlying asset, reference rate, or index." The audit report further
defined derivatives as being any inverse floater, floating or variable rate security,
step-up notes or range notes that have a structured formula in deriving interest income.
Accordingly, the County Treasury did hold in the December 31st portfolio the following
structured notes, (see Appendix 1).
Bank Custodian/Security Lending: As of March 27, 1995, the Bank of New York was hired
to be the County's custodial bank for that portion of the portfolio formerly serviced
by Swiss Bank. Swiss Bank had served as the County's security clearance agent from July
13, 1994 to December 13, 1994, with the understanding that the County would participate
in a security lending agreement as part of our banking relationship. Since The County
Treasurer no longer believes this contractual arrangement to be in the best interest
of the County, the contract was terminated on December 13, 1994 and the securities
switched back to The Bank of New York. The County Treasurer has no intention of again
entering into a security lending agreement due to risk, credit -rating concerns, and
changes in state law.
Liquidity Position: The Treasurer's investment policy guidelines dated December 4, 1995,4111
established the following liquidity target: That 50% of the securities in the portfolio
have a maturity less than one year while the remaining 50% of the securities have a
maturity of two to three years from the current calendar date. The Treasurer's policy
statement has also limited future maturities to a maximum of three years.
Should they exist, the following factors can adversely affect the liquidity position of
the Treasury in meeting daily expenditure requirements: 1. The Treasury's susceptibility
to margin calls on reverse -repurchase agreements. 2. The Treasury serving as a
depository for governmental entities outside the County. 3. The Treasury serving as a
depository for incorporated cities within the County. 4. The Treasury having leveraged
the portfolio by buying securities from taxable tax and revenue anticipation note
proceeds intended solely to enhance portfolio yield. None of these factors are present
an the Treasurer -Tax Collector's portfolio. The Treasury is not susceptible to margin
calls. There are no reverse -repurchase agreements. The Treasury does not solicit funds
nor act as a depository for other governmental entities outside the County. The
Treasury does not act as a depository for the incorporated cities within the County.
The County has never entered into a Taxable TRANS note borrowing whereby the portfolio
�s leveraged. Nor does the County Treasurer deposit funds for investment with any other
county treasurer.
An analysis of the actual cash receipts and expenditures for calendar years 1992, 1993,
1994, 1995 and 1996 indicate that there are sufficient revenues generated from the
December and April property tax collections together with monies received monthly from
the State and Federal Governments to meet all the expenditure requirements for the
calendar year without having to require that securities be sold prior to their maturity.
Therefore, it is intended that the property tax receipts and revenues coaxing from the
State and Federal Government be invested in short-term securities with maturities
ranging anywhere from 1 to 180 days. Even at its' lowest point, the Treasury has grown
in size during each of the past five calendar years. On November 10, 1992 the
-2-
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s e c u r i t i e s i n t h e p o r t f o l i o t o t a l e d $ 9 1 1 , 4 9 6 , 6 3 1 , o n N o v e m b e r 1 6 , 1 9 9 3 t h e p o r t f o l i o
t o t a l e d $ 9 6 6 , 3 1 0 , 2 1 2 , o n N o v e m b e r 2 1 , 1 9 9 4 t h e p o r t f o l i o t o t a l e d $ 9 7 3 , 0 0 7 , 6 1 1 , o n
N o v e m b e r 2 2 , 1 9 9 5 t h e p o r t f o l i o t o t a l e d $ 1 , 1 0 3 , 9 2 1 , 2 2 1 a n d o n O c b t o b e r 2 4 , 1 9 9 6 t h e
p o r t f o l i o t o t a l e d $ 1 , 0 2 7 , 9 9 9 , 5 1 5 . I t h a s b e e n d e t e r m i n e d t h a t t h e l i q u i d i t y p o s i t i o n
o f t h e T r e a s u r y i s s u s t a i n a b l e i f t h e p o r t f o l i o c o n t a i n s 3 0 t o 5 0 $ i n s h o r t - t e r m
s e c u r i t i e s a t a l l t i m e s . T h e p r e s e n t p o s i t i o n o f s e c u r i t i e s m a t u r i n g w i t h i n a y e a r i s
6 9 . 1 0 % . T h e f o l l o w i n g s c h e d u l e t o g e t h e r w i t h t h e " S u m m a r y C a s h F l o w S t a t e m e n t �
d e m o n s t r a t e s t h e T r e a s u r e r ' s a b i l i t y t o m e e t p r o j e c t e d c a s h - f l o w r e q u i r e m e n t s i n t h e
a g g r e g a t e f o r t h e n e x t t w e l v e m o n t h s .
A s o f D e c e m b e r 3 1 , 1 9 9 6 t h e l i q u i d i t y p o s i t i o n o f t h e p o r t f o l i o w a s :
M A T U R I T I E S L E S S T H A N 1 Y E A R
1 , 0 0 . 1 , 5 9 0 , 2 6 8
6 9 . 1 0 %
M A T U R I T I E S 1 T O 2 Y E A R S
3 4 2 , 4 5 8 , 4 7 4
2 3 . 6 3 %
M A T U R I T I E S 2 T O 3 Y E A R S
1 0 , 0 0 0 , 0 0 0
0 . 6 9 %
M A T U R I T I E S 3 T O 4 Y E A R S
0
0 . 0 0 %
M A T U R I T I E S 4 T O 5 Y E A R S
0
0 . 0 0 %
M A T U R I T I E S G R E A T E R T H A N 5 Y E A R S
9 5 , 4 2 4 , 3 2 7
6 . 5 8 %
W E I G H T E D A V G M A T ( 4 3 4 D A Y S ) T O T A L
1 , 4 4 9 , 4 7 3 , 0 6 9
1 0 0 . 0 0 %
F o o t n o t e : T h e T r e a s u r e r ' s I n v e s t m e n t G u i d e l i n e s d a t e d D e c e m b e r 4 , 1 9 9 5 r e q u i r e t h a t f u t u r e
m a t u r i t i e s b e l i m i t e d t o a m a x i m u m o f t h r e e y e a r s . C a l i f o r n i a l a w l i m i t s m a t u r i t i e s w i t h i n
t h e p o r t f o l i o t o a m a x i m u m o f f i v e y e a r s u n l e s s e x p r e s s a p p r o v a l h a s b e e n g r a n t e d b y t h e
B o a r d o f s u p e r v i s o r s t o e x c e e d t h e f i v e y e a r l i m i t a t i o n . T h e T r e a s u r e r p u r c h a s e d t h e C o u n t y ' s
T e e t e r N o t e s a f t e r h a v i n g s e c u r e d t h e a p p r o v a l o f t h e B o a r d o f S u p e r v i s o r s ( i . e . . $ 9 5 , 4 2 4 , 3 2 7 ) .
- 3 -
SUMMARY CASH FLOW STATEMENT
JANUARY 1997 THROUGH DECEMBER 1997
JANUARY BEGINNING CHECKING ACCOUNT BAL.
$42.1
JANUARY ESTIMATED REVENUE
$259.3
JANUARY ESTIMATED WARRANTS
($487.6
JANUARY MATURING INVESTMENTS
$692.0
TOTAL
$505.8
$505.8
FEBRUARY ESTIMATED REVENUE
$241.1
FEBRUARY PLEDGE FOR SCHOOL TRANS
($19.5
FEBRUARY ESTIMATED WARRANTS
($367.2
FEBRUARY MATURING INVESTMENTS
$69.9
TOTAL
$75.7.
$430.1
MARCH ESTIMATED REVENUE
$216.6
MARCH ESTIMATED WARRANTS
($295.0,
MARCH MATURING INVESTMENTS
$74.8
TOTAL
($3.6
$426.5
APRIL ESTIMATED REVENUE
$618.2
APRIL ESTIMATED WARRANTS
($293.3)
APRIL MATURING INVESTMENTS
$5.0
TOTAL
$329.9
$756.4
MAY ESTIMATED REVENUE I
$214.1
($21.0
($488.0)
MAY PLEDGE FOR SCHOOL TRANS
MAY ESTIMATED WARRANTS
PAYMENT OF SCHOOL TRANS PLEDGE
$0.0
MAY MATURING INVESTMENTS
$0.0
TOTAL I
($295.3)
$243.5
$461.1
JUNE ESTIMATED REVENUE
JUNE ESTIMATED WARRANTS
($279.8)
JUNE MATURING INVESTMENTS
$88.2
JUNE PLEDGE FOR SCH TRANS
($1.8)
PAY BACK OF COUNTY TRANS
($167.5)
PAY BACK OF SCHOOL TANS
($12.5)
TOTAL
($129.91
$331.2
JULY ESTIMATED REVENUE
$208.9
JULY ESTIMATED WARRANTS
($294.0)
$0.0
JULY MATURING INVESTMENTS
97/98 COUNTY TANS ISSUE
$160.0
97/98 SCHOOLS TANS ISSUE
$62.7
PAY BACK OF SCHOOL TANS 07/02/97
($12.0)
TOTAL
$125.6
$456.8
AUGUST ESTIMATED REVENUE
I $266.5
AUGUST ESTIMATED WARRANTS
($245.0)
$0.0
AUGUST MATURING INVESTMENTS
TOTAL
$21.5
I
$478.3
SEPTEMBER ESTIMATED REVENUE
I $225.5
SEPTEMBER ESTIMATED WARRANTS
($240.0)
SEPTEMBER MATURING INVESTMENTS
$0.0
$14.5)c
I $258.8
$463.8
TOTAL
OCTOBER ESTIMATED REVENUE
PAYMENT OF SCHOOL TRANS
($3.4)
OCTOBER ESTIMATED WARRANTS
($273.8
OCTOBER MATURING INVESTMENTS
$0.0
TOTAL
($18.4
$445.4
NOVEMBER ESTIMATEDREVENUE
$286.4
NOVEMBER ESTIMATED WARRANTS
($310.2)
$17.0
NOVEMBER MATURING INVESTMENTS
TOTAL
($6.8)
$651.4
$438.6
DECEMBER ESTIMATED REVENUE
DECEMBER ESTIMATED WARRANTS
($239.9)
DECEMBER MATURING INVESTMENTS
$54.5
TOTAL
$466.0
$904.6
-4-
"
"
E a r n i n g s P e r f o r m a n c e o f t h e P o r t f o l i o
T h e a v e r a g e w e i g h t e d y i e l d o f t h e p o o l e d f u n d p o r t f o l i o a s o f t h e l a s t b u s i n e s s d a y o f t h e m o n t h
d u r i n g c a l e n d a r y e a r s 1 9 9 4 , 1 9 9 5 , a n d 1 9 9 6 w a s :
1 9 9 4
1 9 9 5
1 9 9 6
J A N U A R Y
4 . 0 2
5 . 2 6
5 . 0 9
F E B R U A R Y
4 . 2 0
5 . 2 8
5 . 0 3
M A R C H
4 . 4 2
5 . 4 0
5 . 0 0
A P R I L
4 . 3 5
5 . 4 8
5 . 0 6
M A Y
4 . 4 9
5 . 4 7
5 . 0 4
J U N E
4 . 6 8
5 . 3 5
5 . 0 2
J U L Y
4 . 9 1
5 . 3 0
5 . 1 5
A U G U S T
4 . 9 3
5 . 2 6
5 . 2 9
S E P T E M B E R
4 . 9 5
5 . 2 5
5 . 3 0
O C T O B E R
5 . 0 1
5 . 2 3
5 . 2 3
N O V E M B E R
5 . 0 8
5 . 2 3 .
5 . 2 3
D E C E M B E R
5 . 4 3
5 . 2 4
5 . 3 3
A V E R A G E Y T D :
4 . 7 1
5 . 3 1
5 . 1 5
E A R N I N G S
- 5 -
Specific Portfolio Practices: Responses to questions pertain to the activities in the
portfolio that occurred during the report month.
Yes No Questions:
_ _✓ 1. Did the Treasurer contract or utilize the services of any outside
private investment manager?
2. Did the Treasurer contract or utilize the services of any investment
advisor? (Yes to compile various portfolio reports and compliance
audit) .
✓ 3. Are there any investment agreement contracts outstanding affecting the
portfolio?
✓ 4. Are any securities held in bank custody subject to a bank "Security
Lending Agreement"?
✓ 5. Are any securities on loan to a brokerage firm as a result of reverse -
repurchase agreements made by the Treasurer?.
6. Is the Treasury susceptible to possible margin calls on loaned
securities?
7. Did the Treasurer sell any securities prior to maturity in order to
meet cash flow needs?
✓ 8. Did the Treasurer sell any security at a principal loss?
9. Does the Treasury hold any security that carries an inverse floating
interest equation (i.e., a derivative)?
10. Did the Treasurer buy any CMO's (i.e., collateralized mortgage
obligation)?
v' 11. Did the Treasurer buy any shares in a mutual bond fund where the
underlying value of the securities in the portfolio are subject to
daily market value adjustments?
12. Did the Treasurer enter into any "covered call" or "put option
contract"?
✓ 13. Did the Treasury establish any new account and/or accept deposits from
any governmental entity not now a participant of the Treasury
investment pool?
14. Has the County entered into any taxable TRANS for the purpose of'.
further enhancing portfolio yield?
Under penalty of perjury, I certify that the above information is true and correct as
of the report date.
:7ATALJ• /46 / f 7%
R. Wayne Watts Date
Treasurer -Tax Collector
- 6-
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•
APPENDIX 2
GAASB RISK RANKINGS
TREASURER'S POOLED FUND INVESTMENT PORTFOLIO
AS OF DECEMBER 31,1996
TYP
CATEGORY #1 CATEGORY #2 CATEGORY #3
OFFICE CASH 262,889
REVOLVING FUND 1,475,154
CHECKING ACCOUNTS 63,180,605
U.S. TREASURY BILLS 171,778,712
U.S. TREASURY NOTES 307,273,542
FEDERAL AGENCY SECURITIES 249,346,784
REPURCHASE AGREEMENTS (GOVT COLL) 125,000,000
MONEY MARKET FUND (GOVT COLL) 50,000,000
COLLATERALIZED CERT OF DEPOSIT 10,000,000
MUNICIPAL NOTES (CO TEETER NOTES) 95,424,327
COMMERCIAL PAPER (A-1/P-1) 346,509,951
BANKERS ACCEPTANCES 83,939,921
MEDIUM TERM NOTES (US CORP) 10,199,831
TOTALS 1,389,735,958 64,655,759 60,000,000
GRAND TOTAL 1,514,391,717
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A G E N D A I T E M # 5 G
"
"
"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 5 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
W . D e a n M a r t i n , C h i e f F i n a n c i a l O f f i c e r
L o u i e M a r t i n , P r o j e c t C o n t r o l s M a n a g e r
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
M o n t h l y C o s t a n d S c h e d u l e R e p o r t s
T h e a t t a c h e d m a t e r i a l d e p i c t s t h e c u r r e n t c o s t s a n d s c h e d u l e s t a t u s o f c o n t r a c t s r e p o r t e d b y r o u t e s ,
c o m m i t m e n t s , a n d c o o p e r a t i v e a g r e e m e n t s e x e c u t e d b y t h e C o m m i s s i o n . F o r e a c h c o n t r a c t a n d
a g r e e m e n t , t h e r e p o r t l i s t s t h e a u t h o r i z e d v a l u e a p p r o v e d b y t h e C o m m i s s i o n , p e r c e n t a g e o f c o n t r a c t
a m o u n t e x p e n d e d t o d a t e , a n d t h e p r o j e c t e x p e n d i t u r e s b y r o u t e w i t h s t a t u s f o r t h e m o n t h e n d i n g
D e c e m b e r 3 1 , 1 9 9 6 .
D e t a i l e d s u p p o r t i n g m a t e r i a l f o r a l l s c h e d u l e s , c o n t r a c t s a n d c o o p e r a t i v e a g r e e m e n t s i s a v a i l a b l e
f r o m B e c h t e l s t a f f .
F I N A N C I A L D A T A :
P r o j e c t C o s t :
N o t A p p l i c a b l e
S o u r c e o f F u n d s :
N o t A p p l i c a b l e
I n c l u d e d I n C u r r e n t Y e a r
B u d g e t ( Y / N ) :
N o t A p p l i c a b l e
B u d g e t A d j u s t m e n t R e q u i r e d :
N o t A p p l i c a b l e
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n r e c e i v e a n d f i l e .
A t t a c h m e n t s
PROJECT
DESCRIPTION
ROUTE 74 PROJECTS
Cooperative Agreement - City of Perris
Construction & ROW (R09012)
SUBTOTAL ROUTE 74`€.'
ROUTE 79 PROJECTS
Engineering/Environ./ROW
(R09111,9301,9302, 9306,9337)
Lambs Canyon Proj. (R09423,9429,9522,9730)
Winchester Rd Widening (R09728)
SUBTOTAL ROUTE/9.'
ROUTE 86 PROJECTS
Construction & Mitigation
(R09213)
SUBTOTAL RO41TE 06
ROUTE 111 PROJECTS
(R09219, 9227,9234,9523,9525,9530,9537,9538)
9635
SUBTOTAL ROUTE 111''
ROUTE 91 PROJECTS
Magnolia to Mary HOV & Serfas club Sndwls
(R09101, 9308, 9415, 9524,9726)
Mcl0nley Undercrossing (R09326)
Van Buren Blvd. Frwy Hook Ramp (R09535)
SUBTOTAL itouTE 91:'
RCTC MEASURE A HIGHWAY/RAIL PROJECTS
BUDGET REPORT BY ROUTE
•
COMMISSION CONTRACTURAL % COMMITTED EXPENDITURE FOR
% EXPENDITURES
AUTHORIZED COMMITMENTS AGAINST AUTH. MONTH ENDED EXPENDITURES TO -DATE AGAINST
ALLOCATION TO DATE ALLOCATION December 31, 1996 TO DATE COMMITMNTS TO DATE
$8,183,914
$0,183,914
$8,771,360
$23,508,044
$3,000,000
$35,270,404
$20,115,078
$20,115,070
$6,700,115
96,700,115
$10,812,508
$1,614,951
$2,300,000
$14,727,459
$8,183,914
$0,183,914
$8,771,360
$23,508,044
$3,000,000
$35,270 404
$16,182,436
916,102,436
$6,438,616
$6,430 616
$10,530,460
$1,614,951
$2,300,000
$14,445,411
Page 1 of 3
100.0%
100.0%
100.0%
100.0%
100.0%
100.0%
80.4%
80.4Y
96.1 %
96.1%
97.4%
100.0%
100.0%
98,1%
$5,222
$24,041
$657,020
086,203
3Q
$759
$759
$7,553,278
$7,553,278.
$8,042,520
$21,773,768
$2,334,399
$32,150,68 7
$15,927,436
$15,927,420
$2,802,818
$2,802,018.
$8,365,984
$1,425,897
$659,159
$10,451,040
92.3%
92.3%
91.7%
92.6%
77.8%
91.1%
98.4%
98.4%
43.5%
43.5%
79.4%
88.3%
28.7%
72.3%
E to Z a6ed
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(9Z96'0Z96'Z£96' t£96'LZ96' 1ZS6 17Z176 %MOH)
%SOO dabod emuoneiS
(0076'0Z176 ` 7ZE6 'EZE6 021)
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'IIV2! 2l3111WW00
36121-N-Havd iviOlans
(Z1L6-L0L6)
(ssexdwl '£L96 - 1096 9Z96 '9Z96 '91176 Oa)
WV210021d '1N30N1/301M-N-54211/d
'sons Nrid IN1121J021d "11/101,8115
(L006013) V0/0111100 6ulddew
(LOE6 '6116'9006021)
salpnss wedkud
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(00L6021 n1410069021)
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(9£96021) uop rwsuoO 01 ewnA
(L£96021) Lw6W Asuo3 01 ewnA
(9Z176021) (3V9d) upsea leUld 01 ewnA
1131/210021d 71021d1N13ONVH02131N1
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( 6006'17006 021) ABM-lo-146121
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"
"
P R O J E C T
D E S C R I P T I O N
C I T Y O F M U R R I E T A
L o a n A g r e e m e n t 1 - 1 5 / 1 - 2 1 5
I n t e r c h a n g e i m p r o v e m e n t s ( R 0 9 3 3 4 )
S u e u r r A L M U R R I E T A ! L O A N
( 1 )
C I T Y O F C A N Y O N L A K E
F i n a l D e s i g n a n d C o n s t r u c t i o n o f
R a i l r o a d C a n y o n R d I m p r o v e m e n t s ( R 0 9 4 2 2 )
S U B T O T A L C A N Y O N L A K E L O A N
C I T Y O F C O R O N A
S m i t h , M a p l e & L i n c o l n I n t e r c h a n g e s & ( 1 )
S t o r m d r a i n a g e s t r u c t u r e
s u m p T A ! o f O r C O R O N A
T O T A L S $ 2 3 , 8 1 2 , 6 2 3 S o
N O T E : ( 1 ) L o a n a g a i n s t i n t e r c h a n g e i m p r o v e m e n t p r o g r a m s
A l l v a l u e s a r e f o r t o t a l P r o j e c t / C o n t r a c t a n d n o t r e l a t e d t o f i s c a l y e a r b u d g e t s .
R C T C M E A S U R E A H I G H W A Y / L O C A L S T R E E T S & R O A D S P R O J E C T S
B U D G E T R E P O R T B Y P R O J E C T
A P P R O V E D
C O M M I T M E N T
$ 1 7 , 0 0 0 , 0 0 0
$ 1 7 , 0 0 0 , 0 0 0
$ 1 , 6 0 0 , 0 0 0
$ 1 , 6 a u , 0 0 u '
$ 5 , 2 1 2 , 6 2 3
$ 5 , 2 1 2 , o n `
E X P E N D I T U R E F O R
M O N T H E N D E D
D e c e m b e r 3 1 , 1 9 9 6
S O
s o
T O T A L
M E A S U R E A
A D V A N C E S
$ 1 , 3 7 7 , 0 0 0
1 b 3 7 7 1 0 0 0
$ 1 , 6 0 0 , 0 0 0
0 0 0 ) 0 0 0
$ 5 , 2 1 2 , 6 2 3
$ 5 , 2 1 2 8 2 3
$ 8 , 1 8 9 , 6 2 3
O U T S T A N D I N G
L O A N
B A L A N C E
$ 0
$ 1 , 4 8 1 , 3 9 4
S 1 , 4 8 1 , 3 8 4
$ 4 , 7 2 0 , 9 1 6
$ 4 , 7 2 0 , 9 1 6
5 6 , 2 0 2 , 3 1 . 0
O U T S T A N D I N G
C O M M I T M E N T
$ 1 5 6 2 3 , 0 0 0
P a g e 3 o f 3
% E X P E N D I T U R E S
T O - D A T E A G A I N S T
A P P R O V E D C O M M I T .
8 . 1 %
S t a t u s M o . E n d i n g 1 2 / 3 1 / 9 6
"
"
A G E N D A I T E M # 6 A
"
R E V I S E D A G E N D A I T E M # 6 A
R I V E R S I D E C O U N T Y T R A N S P
D A T E :
F e b r u a r y 5 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
B i l l H u g h e s , B e c h t e l P r o j e c t M a n a g e r
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
A w a r d o f C o n t r a c t t o R o b e r t B e i n , W i l l i a m F r o s t & A s s o c i a t e s ( R B F ) t o
P e r f o r m C o r o n a B y - P a s s ( T o l l R o a d ) - P r e l i m i n a r y F e a s i b i l i t y A s s e s s m e n t
T h e C o m m i s s i o n h a s p r e v i o u s l y a p p r o v e d t h e e x p e n d i t u r e o f f u n d s f o r a N o r t h w e s t R i v e r s i d e C o u n t y
C o n g e s t i o n M a n a g e m e n t P r o g r a m / D e f i c i e n c y P l a n a n d S o u t h C o r o n a B y - P a s s ( T o l l r o a d ) P r e l i m i n a r y
f e a s i b i l i t y S t u d y . T h e C o m m i s s i o n h a s a l s o a u t h o r i z e d S t a f f t o i s s u e a R e q u e s t f o r P r o p o s a l ( R F P )
f o r t h e s e l e c t i o n o f a c o n s u l t a n t t o p e r f o r m t h e a b o v e n a m e d s t u d y . F o u r p r o p o s a l s w e r e r e c e i v e d
o n D e c e m b e r 2 0 , 1 9 9 6 t o p e r f o r m t h e s t u d y a n d a s e l e c t i o n p a n e l w a s h e l d o n J a n u a r y 2 1 , 1 9 9 7 t o
i n t e r v i e w t h e p r o p o s e d p r o j e c t t e a m m e m b e r s o f t h e f o u r f i r m s . T h e f o u r f i r m s s u b m i t t i n g p r o p o s a l s
w e r e P a r s o n s B r i n k e r h o f f , R o b e r t B e i n , W i l l i a m F r o s t & A s s o c i a t e s ; V a l l e y R e s e a r c h a n d P l a n n i n g ;
a n d H D R E n g i n e e r i n g , I n c .
T h e s e l e c t i o n p a n e l w a s c o m p o s e d o f J a c k R e a g a n ( R C T C ) , G a r y C o h o e ( C a l t r a n s ) , L a r r y S t i c k n e y
( C i t y o f C o r o n a ) , G e o r g e J o h n s o n ( C o u n t y o f R i v e r s i d e ) , a n d B i l l H u g h e s ( B e c h t e l ) . E a c h f i r m w a s
a l l o t t e d o n e h o u r t o c o m p e t e t h e i n t e r v i e w . A f t e r t h e s e l e c t i o n p a n e l r e v i e w e d t h e i n f o r m a t i o n
p r o v i d e d i n b o t h t h e p r o p o s a l s a n d t h e i n t e r v i e w s , a n d c o m p i l e d t h e r e s u l t s o f t h e i r f i n d i n g s , t h e
f o l l o w i n g r a n k i n g w a s d e t e r m i n e d :
R a n k i n g
F i r m
1
R o b e r t B e i n , W i l l i a m F r o s t &
A s s o c i a t e s
2
P a r s o n s B r i n c k e r h o f f Q u a d e &
D o u g l a s
3
H D R , E n g i n e e r i n g , I n c .
4
V a l l e y R e s e a r c h & P l a n n i n g
A f t e r t h e r a n k i n g s w e r e e s t a b l i s h e d , t h e c o s t p r o p o s a l s w e r e o p e n e d a n d i t w a s d e t e r m i n e d t h a t R B F
h a d a p r o p o s e d c o n t r a c t p r i c e o f $ 1 6 9 , 2 2 0 . T h i s w a s l e s s t h a n t h e m a x i m u m c o n t r a c t p r i c e
e s t a b l i s h e d i n t h e R F P o f $ 1 7 0 , 0 0 0 . B a s e d o n t h e a b o v e r e s u l t s a n d f i n d i n g s , t h e S e l e c t i o n P a n e l
r e c o m m e n d s t h a t t h e " N o r t h w e s t R i v e r s i d e C o u n t y C o n g e s t i o n M a n a g e m e n t P r o g r a m / D e f i c i e n c y
P l a n a n d S o u t h C o r o n a B y - P a s s ( T o l l r o a d ) P r e l i m i n a r y F e a s i b i l i t y S t u d y " b e a w a r d e d t o R B F . A
s t a n d a r d R C T C m o d e l c o n t r a c t w i l l b e u s e d f o r t h i s a g r e e m e n t b e t w e e n R C T C a n d R B F . T h e R B F
t e a m i n c l u d e s a 2 1 % D B E c o m p o n e n t . T h e c o m p l e t e R B F t e a m i s s h o w n b e l o w a l o n g w i t h t h e
c o r r e s p o n d i n g p o r t i o n o f w o r k f o r w h i c h t h e y w i l l b e r e s p o n s i b l e :
Firm
Responsibility
Percent of Work
RBF
Prime Consultant
67%
BonTerra Consultants
Environmental
Analysis
15%
(WBE)
W. Koo & Associates
Structural Analysis
3%
(DBE)
The LKR Group
Geotechnical
Investigations
3%
(DBE)
Public Financial
Management, Inc.
Financial Analysis
12%
FINANCIAL DATA:
Project Cost:
$169,220
Source of Funds:
CMAQ for first $150,000 and $19,220 LTF Planning as
match for a total of $169,220.
Included In Current Year
Budget (Y/N):
Included in FTIP for 96/97
not included in RCTC current year Budget
Budget Adjustment Required:
Yes
STAFF RECOMMENDATION:
That the Commission approve the award of a contract, with a not to exceed amount of $169,220, to
Robert Bein, William Frost & Associates.
"
"
"
T A S K 1 T R A F F I C / T O L L S / R E V E N U E
1 . 1 T R I P A S S I G N M E N T D A T A . T r i p a s s i g n m e n t d a t a p r e p a r e d w i l l b e o b t a i n e d f r o m J H K A s s o c i a t e s . T h e t r i p d a t a
w i l l p r o v i d e e s t i m a t e s o f t o l l a n d n o n - t o l l t r a f f i c w i t h s e l e c t e d t o l l r a t e s t r u c t u r e s . T h e R B F T e a m w i l l u s e t h i s d a t a t o
a n a l y z e f u t u r e l a n e n e e d s , i n t e r c h a n g e c o n f i g u r a t i o n s , a n d i n t e r c h a n g e l o c a t i o n s . A n a l y s i s o f f a c i l i t y w i t h a n d w i t h o u t
t r u c k s i s s u g g e s t e d . T h e i n i t i a l _ c a p i t a l c o s t , c o m m u n i t y a c c e p t a b i l i t y a n d o n g o i n g m a i n t e n a n c e c o s t s m a y b e l o w e r e d
b y e l i m i n a t i n g t r u c k t r a f f i c . T h e i m p a c t o n t h e o v e r a l l s y s t e m i n c l u d i n g S R 9 1 , F A S T R A K l a n e s a n d I - 1 5 w i l l b e
a s s e s s e d a n d d o c u m e n t e d .
P R O D U C T : T E C H N I C A L M E M O
1 . 2 T O L L S C E N A R I O S . T i m e o f d a y a n d c o n s t a n t t o l l s c h e d u l e w i l l b e r e v i e w e d t o d e t e r m i n e a n o p t i m a l t o l l s t r u c t u r e
f o r o p e n i n g y e a r . T h e i m p a c t o f m a x i m i z e d r e v e n u e s c e n a r i o s v e r s u s m a x i m i z e d t r a f f i c s e r v i c e w i l l b e d e t e r m i n e d .
T h e m a x i m u m t r a f f i c s e r v i c e w i l l o c c u r w i t h n o t o l l ( i . e . , m o s t t r i p s a t t r a c t e d ) w h i l e t h e m a x i m u m r e v e n u e w i l l o c c u r
a t t h e s a d d l e p o i n t o f t h e r e v e n u e v e r s u s t o l l c u r v e . A s e r i e s o f t o l l r e v e n u e a s s u m p t i o n s w i l l b e d e v e l o p e d t e s t e d .
P R O D U C T : T E C H N I C A L M E M O
1 . 3 R E V E N U E A S S E S S M E N T . A f t e r s e l e c t i o n o f p r e f e r r e d t o l l s c e n a r i o s f o r o p e n i n g y e a r , r e v e n u e p r o j e c t i o n
t a b l e s w i l l b e p r e p a r e d . T h e s e t a b l e s w i l l t a k e i n t o a c c o u n t :
" e s t i m a t e d g r o w t h i n t o l l s o v e r t i m e ( i n f l a t i o n a r y t r e n d s )
" g r o w t h i n v a l u e o f t r i p a s a l t e r n a t e f a c i l i t i e s b e c o m e m o r e c o n g e s t e d ( c o n g e s t i o n b a s e d p r i c i n g )
L o n g - t e r m e s t i m a t e s w i l l b e p r e p a r e d a n d c o m p a r e d t o r e c e n t f i n a n c i n g p l a n s t o a s s u r e t h e a c c e p t a b i l i t y o f t h e r e v e n u e
e s t i m a t e s .
P R O D U C T : T E C H N I C A L M E M O R E V E N U E F O R E C A S T
T A S K 2 : A L T E R N A T I V E D E V E L O P M E N T A N D A N A L Y S I S
2 . 1 M A P P I N G . I n o r d e r t o a d e q u a t e l y a s s e s s t h e p h y s i c a l c o n s t r a i n t s a n d o p p o r t u n i t i e s , i t w i l l b e n e c e s s a r y t o o b t a i n
c u r r e n t t o p o g r a p h i c a l m a p p i n g . A s c a l e d a e r i a l p h o t o w i t h c o n t o u r s a n d s p o t e l e v a t i o n s w i l l b e p r e p a r e d . T h i s m a p p i n g
w i l l a l l o w t h e R B F T e a m t o u s e c u r r e n t i n f o r m a t i o n t o m a p c o n s t r a i n t s a c c u r a t e l y a n d a n a l y z e a l i g n m e n t a l t e r n a t i v e s
b a s e d o n c u r r e n t l a n d u s e s .
2 . 2 D A T A R E V I E W . T h i s t a s k i n c l u d e s r e v i e w o f a v a i l a b l e d a t a . O f p a r t i c u l a r i m p o r t a n c e w i l l b e t h e C i t y o f
C o r o n a ' s G e n e r a l P l a n c r i t e r i a , a p p r o v e d n e w o r m o d i f i e d l a n d u s e s a n d g e n e r a l i z e d p r o p e r t y b o u n d a r y d a t a . D a t a
s o u r c e s w i l l i n c l u d e t h e C i t y ' s g e n e r a l p l a n , a p p r o v e d a n d p r o p o s e d d e v e l o p m e n t b y t h e C i t y a n d C o u n t y , g e o t e c h n i c a l
s t u d i e s , p u b l i s h e d e n v i r o n m e n t a l s t u d i e s a n d r e s o u r c e m a t e r i a l . T h e i n f o r m a t i o n o b t a i n e d w i l l b e c a t a l o g u e d a n d a
d a t a b a s e d e v e l o p e d f o r u s e b y t h e R B F T e a m , R C T C a n d o t h e r i n t e r e s t e d p a r t i e s . I f a p p r o p r i a t e , t h i s d a t a b a s e c a n b e
m a d e a v a i l a b l e o n t h e I n t e r n e t .
2 . 3 C O N S T R A I N T S M A P . U s i n g t h e a e r i a l m a p p i n g o b t a i n e d i n T a s k 2 . 1 , k n o w n c o n s t r a i n t s f e a t u r e s c a n b e
" l a y e r e d " w i t h i n a r a s t e r i z e d C A D D f i l e o f t h e m a p p i n g . T h i s w i l l a l l o w e a s y r e t r i e v a l a n d l o c a t i o n o f p o t e n t i a l
c o n s t r a i n t s . T h e s e m a y i n c l u d e :
s p e c i e s h a b i t a t w e t l a n d s
h i s t o r i c r e s o u r c e s c u l t u r a l r e s o u r c e s
" s l o p e s g e o t e c h n i c a l f e a t u r e s
" d r a i n a g e c o u r s e " b l u e l i n e s " s t r e a m s
p r o p e r t y b o u n d a r i e s s c h o o l s , p a r k s , e t c . .
" l a n d u s e s n o i s e s e n s i t i v e a r e a s
"
P R O D U C T : C O N S T R A I N T M A P
2 . 4 I N I T I A L A L T E R N A T I V E D E V E L O P M E N T . I n i t i a l a l i g n m e n t ( s ) w i l l b e d e v e l o p e d w i t h i n t h e p r o j e c t a r e a .
T h e s e a l i g n m e n t s w i l l b e d e v e l o p e d a t a " s k e t c h " l e v e l s h o w i n g c r o s s s e c t i o n l i n e , g r a d e , r i g h t - o f - w a y n e e d s a n d
g r a d i n g l i m i t s . T h e c o r r i d o r s h o w n i n F i g u r e 1 o f t h e R F P w i l l f o r m t h e b a s i s o f t h e i n i t i a l a l t e r n a t i v e s .
I n t e r c h a n g e t y p e s w i l l b e i d e n t i f i e d a n d s k e t c h g e o m e t r i c s p r e p a r e d . T h e s k e t c h a l i g n m e n t s w i l l b e d e v e l o p e d t o
s u f f i c i e n t d e t a i l t o a l l o w a n a l y s i s o f :
C o s t ( C o n s t r u c t i o n a n d R O W )
E n v i r o n m e n t a l I s s u e s
R i g h t - o f - W a y N e e d s
D r a i n a g e I s s u e s
A p p r o v a l / P e r m i t t i n g R e q u i r e m e n t s
A d j a c e n t L a n d O w n e r I s s u e s
I n t e r c h a n g e L o c a t i o n s
M u l t i p l e a l t e r n a t i v e s w i l l b e p r e p a r e d a n d r e v i e w e d t h e P r o j e c t S t e e r i n g T e a m . T h e a l t e r n a t i v e s w i l l b e c l a s s i f i e d a s
v i a b l e a n d n o n - v i a b l e . A d d i t i o n a l h y b r i d a l t e r n a t i v e s m a y b e s u g g e s t e d .
P R O D U C T : T E C H N I C A L M E M O / S K E T C H A L T E R N A T I V E S
2 . 5 E V A L U A T E I N I T I A L A L T E R N A T I V E S . T h e R B F T e a m w i l l i n i t i a t e a d e s i g n c h a r r e t t e w i t h t h e p r o j e c t
s t e e r i n g t e a m . T h i s c h a r r e t t e s e s s i o n w i l l f u l l y e x p l a i n t h e a l t e r n a t i v e s a n d a s s o c i a t e d i m p a c t s . T h e a l t e r n a t i v e s w i l l
b e a t " s k e t c h " l e v e l s o a s t o e n c o u r a g e c o m m e n t a n d s u g g e s t i o n s f o r r e f i n e m e n t .
T h e e v a l u a t i o n w i l l i n c l u d e i n i t i a l e v a l u a t i o n c r i t e r i a a n a l y s i s m e t h o d s d e v e l o p e d b y t h e R B F T e a m w i t h t h e P r o j e c t
S t e e r i n g T e a m .
P R O D U C T : T E C H N I C A L M E M O
2 . 6 I D E N T I F Y A L T E R N A T I V E S F O R R O U N D 2 . A t t h e c o n c l u s i o n o f t h e i n i t i a l e v a l u a t i o n , t h e R B F T e a m w i l l
i d e n t i f y a l t e r n a t i v e s t o b e a n a l y z e d a n d a l t e r n a t i v e s d i s c a r d e d w i t h b a c k u p f o r t h e d e c i s i o n m a k i n g p r o c e s s . T h i s w i l l
a l l o w f u t u r e p r o j e c t p l a n n e r s t o r e l y o n t h e e a r l y d e c i s i o n s m a d e a s a r e s u l t o f t h i s s t u d y .
P R O D U C T T E C H N I C A L D O C U M E N T
2 . 7 P R E P A R E / R E F I N E S T U D I E S . T h i s t a s k w i l l r e s u l t i n a h i g h e r l e v e l o f a n a l y s i s a n d d e t a i l . " S k e t c h " l e v e l
a l t e r n a t i v e s w i l l b e m o r e f u l l y d e v e l o p e d w i t h t h e c o n c e p t o f e a c h a l t e r n a t i v e d e f i n e d m o r e f u l l y . T h i s m e t h o d w i l l
a l l o w m o r e p r e c i s e d e f i n i t i o n o f p r o j e c t c o s t s a n d i m p a c t s :
2 . 7 . 1 E N G I N E E R I N G . T h e " s k e t c h " l i n e a n d g r a d e c r o s s - s e c t i o n a n d r i g h t o f w a y w i l l b e f u r t h e r d e f i n e d b y d e f m i t i o n
o f s l o p e r e q u i r e m e n t s a t k e y l o c a t i o n . I n t e r c h a n g e t y p e s w i l l b e d e v e l o p e d a n d p o t e n t i a l s t r u c t u r e t y p e s i d e n t i f i e d . T h e
s i z e o f m a j o r c r o s s - d r a i n a g e f a c i l i t i e s w i l l b e e s t i m a t e d .
P R O D U C T : C O N C E P T P L A N S T E C H N I C A L M E M O
2 . 7 . 2 E N V I R O N M E N T A L . S p e c i f i c k e y i i s u e s w i l l b e a s s e s s e d a n d c o m m e n t a r y d e v e l o p e d . T h e s e I s s u e s i n c l u d e :
" B i o l o g i c a l R e s o u r c e s
"
"
" C u l t u r a l R e s o u r c e s
" L a n d U s e / S o c i o - E c o n o m i c
" V i s u a l I m p a c t s
" A i r Q u a l i t y
" N o i s e
P R O D U C T : C H E C K L I S T T E C H N I C A L M E M O
2 . 7 . 3 C O S T E S T I M A T E S . C o n s t r u c t i o n c o s t e s t i m a t e s u s i n g c u r r e n t b i d p r i c e s a n d R B F ' s e x p e r i e n c e o n t h e E a s t e r n
T r a n s p o r t a t i o n C o r r i d o r w i l l b e d e v e l o p e d .
P R O D U C T : C O S T E S T I M A T E
2 . 7 . 4 F I N A N C I A L E S T I M A T E . A p r o j e c t p r o - f o r m a w i l l b e d e v e l o p e d u s i n g t h e c o s t e s t i m a t e a n d t o l l a n d r e v e n u e
f o r e c a s t s d e v e l o p e d . A y e a r b y y e a r a n a l y s i s o f f u n d s o u r c e s a n d u s e s w i l l b e d e v e l o p e d . T h i s w i l l b e u s e d t o d e v e l o p
p o t e n t i a l f i n a n c i n g s t r a t e g y .
P R O D U C T : T E C H N I C A L M E M O
2 . 7 . 5 R I G H T O F W A Y N E E D S . R i g h t o f w a y n e e d s w i l l b e i d e n t i f i e d w i t h a g e n e r a l a n a l y s i s o f f u l l / p a r t i a l t a k e s
b a s e d o n A s s e s s o r M a p P a r c e l i n f o r m a t i o n .
P R O D U C T : R I G H T O F W A Y N E E D S E S T I M A T E
2 . 7 . 6 P R O J E C T S C H E D U L E . A d e t a i l e d p r e l i m i n a r y p r o j e c t s c h e d u l e i n c l u d i n g r e v i e w a n d d e c i s i o n t i m e w i l l b e
d e v e l o p e d f o r t w o d e v e l o p m e n t a l t e r n a t i v e s :
"
"
L o c a l l y o w n e d o r f r a n c h i s e d e x e m p t f r o m C a l t r a n s a n d F H W A p r o c e d u r e s .
T h a t w h i c h i s s u b j e c t t o t r a d i t i o n a l p r o j e c t d e v e l o p m e n t .
P R O D U C T : P R E L I M I N A R Y P R O J E C T S C H E D U L E S
2 . 8 R O U N D 2 E V A L U A T I O N . A s e c o n d d e s i g n c h a r r e t t e w i l l b e s c h e d u l e d w i t h t h e p r o j e c t s t e e r i n g t e a m . T h e
r e f i n e d a l t e r n a t i v e s w i l l b e r e v i e w e d a n d a s s o c i a t e d c o s t s a n d i m p a c t s i d e n t i f i e d . T h e f i n a n c i a l p r o - f o r m a w i l l b e
r e v i e w e d a n d f i n a n c i n g s t r a t e g i e s d i s c u s s e d . R a t i n g a n d r a n k i n g s y s t e m w i l l b e u s e d t o d i s c e r n t h e a l t e r n a t i v e s a b i l i t y
t o m e e t p r o j e c t g o a l s a n d o b j e c t i v e s .
P R O D U C T : T E C H N I C A L M E M O K E P N E R T R E G O E M A T R I X
2 . 9 F I N A L A L T E R N A T I V E S . A s a r e s u l t o f t h e s e c o n d c h a r r e t t e , f m a l a l t e r n a t i v e s w i l l b e i d e n t i f i e d . T h e R B F
T e a m w i l l d o c u m e n t r e a s o n s f o r i n c l u s i o n o r r e j e c t i o n o f a l t e r n a t i v e s s t u d i e d .
P R O D U C T : T E C H N I C A L M E M O
2 . 1 0 F E A S I B I L I T Y S T U D Y R E P O R T . A d r a f t r e p o r t w i l l b e p r e p a r e d f o r r e v i e w a n d c o m m e n t b y R C T C . U p o n
r e c e i p t o f c o m m e n t s a f m a l s t u d y r e p o r t w i l l b e p r e p a r e d . T h e r e p o r t w i l l b e o r g a n i z e d t o u t i l i z e t e c h n i c a l m e m o r a n d u m
p r e p a r e d a s p a r t o f a p p e n d i c e s w i t h s e c t i o n s d e a l i n g w i t h :
" E n g i n e e r i n g
" E n v i r o n m e n t a l
" F i n a n c i a l
" C o m m u n i t y A c c e p t a n c e
P R O D U C T : D R A F T R E P O R T A N D F I N A L R E P O R T
T A S K 3 E V A L U A T I O N C R I T E R I A
3 . 1 S T U D Y G O A L S A N D O B J E C T I V E S . A t t h e f i r s t m e e t i n g o f t h e P r o j e c t S t e e r i n g T e a m , t h e R B F T e a m w i l l
p r e s e n t s t u d y g o a l s a n d o b j e c t i v e s ( G & O ) r e f i n e d d u r i n g c o n t r a c t d i s c u s s i o n s . T h e G & O w i l l b e a f f i r m e d o r r e c a s t a s
a p p r o p r i a t e . . A m a x i m u m o f 6 m e e t i n g s o f t h e S t e e r i n g T e a m h a v e b e e n i n c l u d e d .
P R O D U C T : G O A L S A N D O B J E C T I V E S S T A T E M E N T
3 . 2 I N I T I A L E V A L U A T I O N C R I T E R I A . D u r i n g p r e p a r a t i o n o f i n i t i a l a l t e m a t i v e s t h e R B F T e a m w i l l w o r k w i t h
t h e P r o j e c t S t e e r i n g T e a m t o d e v e l o p s p e c i f i c r a n k i n g a n d r a t i n g c r i t e r i a . A r e a s w h i c h m a y b e i n c l u d e d a r e :
A l i g n m e n t
" C o s t
" E n v i r o n m e n t a l
" G e o t e c h n i c a l
I n t e r c h a n g e C o n n e c t i o n
R i g h t o f W a y N e e d s
A p p r o v a l R e q u i r e m e n t s
" F i n a n c i a l
P R O D U C T : R A T I N G A N D R A N K I N G C R I T E R I A
3 . 3 D E F I N E C R I T E R I A . D u r i n g c o m p l e t i o n o f i n i t i a l a l t e r n a t i v e e v a l u a t i o n ( T a s k 2 . 5 ) r e f i n e m e n t o f t h e r a t i n g a n d
r a n k i n g s y s t e m w i l l b e a c c o m p l i s h e d . T h e s e w i l l b e u s e d f o r s u b s e q u e n t e v a l u a t i o n s .
P R O D U C T : R E F I N E D E V A L U A T I O N C R I T E R I A
T A S K 4 I N T E R F A C E W I T H S T A K E H O L D E R
B a s e d o n t h e R B F T e a m ' s r e v i e w o f t h e p o t e n t i a l c o r r i d o r , w e b e l i e v e m e e t i n g w i t h k e y s t a k e h o l d e r s w i l l b e n e c e s s a r y
t o d e t e r m i n e p r o j e c t v i a b i l i t y . T h e s e m e e t i n g s w i l l b e s c h e d u l e d o n l y a f t e r t h o r o u g h r e v i e w a n d c o n s e n t o f R C T C . A
t o t a l o f 4 p u b l i c p r e s e n t a t i o n s h a v e b e e n i n c l u d e d ( 2 t o t h e R C T C B o a r d a n d 2 t o t h e C i t y o f C o r o n n a ) .
P R O D U C T : D O C U M E N T E D S T A K E H O L D E R I N P U T
T A S K 5 S T U D Y S C H E D U L E
T h e a t t a c h e d e x h i b i t d e p i c t s t h e p r o p o s e d s t u d y s c h e d u l e d w i t h c o r r e s p o n d i n g m i l e s t o n e s . T h e R B F T e a m a n d P r o j e c t
M a n a g e r h a v e d e m o n s t r a t e d a b i l i t y t o m a i n t a i n s c h e d u l e o n c o m p l e x s t u d y p r o j e c t s f o r R C T C a n d o t h e r c l i e n t s .
M r . P l a c i l l a w i l l b e c h a r g e d w i t h a s s u r i n g t h a t t h e s c h e d u l e a n d b u d g e t a r e m a n a g e d t o p r o v i d e t h e f a c t b a s i s f o r
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A G E N D A I T E M # 6 B
"
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
February 5, 1997
TO:
Budget and Finance Committee
FROM:
Bill Hughes, Bechtel Project Manager
THROUGH:
Jack Reagan, Executive Director
SUBJECT:
State Route 79 Realignment Study near the cities of Hemet and San Jacinto
At the January 8, 1997 RCTC meeting, the Commission approved the expenditure of $75,000 to
perform a realignment study for State Route 79 near the cities of Hemet and San Jacinto. It appears
that the County of Riverside along with the cities of Hemet, and San Jacinto each have their own
proposals to realign State Route 79 at this location. At this point in time there does not appear to
be consensus on the preferred alternative. Attached to this item are letters received from the Cities
of Hemet and San Jacinto requesting support for the State Route 79 alignment.
Staff recommends that we use a firm that has not been used from one of the existing selection lists
to perform engineering services. The next unused engineering firm is CH2M HILL. Staff has
solicited a proposal from CH2M Hill and reviewed scope with them to obtain the best product that
is possible from a study that is limited to $75,000. The attached engineering scope will result in an
alignment study that will review the various alternatives from each of the interested agencies. The
alternatives will then be reduced to two or three alternatives that will be evaluated in detail as part
of the alignment study.
The alignment study will be a precursor to performing a PSR/PR and environmental documents to
solidify consensus on a preferred alternative. The PSR/PR and environmental studies are not
currently included in the scope of work being authorized for the alignment study.
Attached for your review is the proposed scope, schedule and cost for the proposed alignment study
to be performed by CH2M Hill. A standard RCTC consultant agreement will be used for this
contract. There are currently no funds for extra work for this project.
FINANCIAL DATA:
Project Cost:
$75,000
Source of Funds:
Western County LTF
Included In Current Year
Budget (Y/N):
No
Budget Adjustment Required:
Yes - using unprogrammed LTF planning funds
STAFF RECOMMENDATION:
That the Commission award a contract to CH2M Hill, with a not to exceed amount of $75,000, to
perform an alignment study for State Route 79 near the Cities of Hemet and San Jacinto. There are
currently no extra work funds available for this project. The standard RCTC model consultant
agreement will be used for the contract with CH2M Hill. Minor changes to the model agreement
are permitted subject to review and approval of the Executive Director and Legal Counsel.
"
"
"
� C H 2 M H I L L
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S R - 7 9 R e a l i g n m e n t S t u d y
T h i s s c o p e o f s e r v i c e s o u t l i n e s t h e t a s k s t o b e c o m p l e t e d f o r t h e c o n c e p t u a l r e a l i g n m e n t
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b e p e r f o r m e d b y C H 2 M H I L L a r e d e s c r i b e d b e l o w .
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C H 2 M H I L L w i l l r e v i e w p r e v i o u s s t u d i e s a n d a l i g n m e n t s p e r f o r m e d b y t h e C i t i e s o f
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m e e t i n g w i l l b e t o f o r m u l a t e t h e p r o j e c t p u r p o s e a n d n e e d s s t a t e m e n t , e s t a b l i s h g o a l s
a n d o b j e c t i v e s , i d e n t i f y a l i g n m e n t e v a l u a t i o n c r i t e r i a , a n d d e v e l o p b a s i c d e s i g n c r i t e r i a .
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c o r r i d o r .
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d e v e l o p a l t e r n a t i v e a l i g n m e n t s . T h e a l i g n m e n t s w i l l b e d e v e l o p e d i n s i n g l e - l i n e f o r m o n
a v a i l a b l e m a p p i n g . A c c e s s a n d b r i d g e l o c a t i o n s w i l l b e n o t e d . C H 2 M H I L L w i l l c o n d u c t
a P D T w o r k s h o p w i t h t h e a b o v e m e n t i o n e d a g e n c i e s a t w h i c h t h e p r o p o s e d c o r r i d o r
a l i g n m e n t s w i l l b e r e v i e w e d . I t i s a n t i c i p a t e d t h a t d u r i n g t h e w o r k s h o p r e v i s i o n s t o t h e
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t h e w o r k s h o p , a m a x i m u m o f t h r e e a l i g n m e n t s w i l l b e s e l e c t e d f o r r e f i n e m e n t a n d
e v a l u a t i o n .
T A S K 3 - E v a l u a t i o n o f A l t e r n a t i v e A l i g n m e n t s
A m a t r i x a n a l y s i s w i l l b e u t i l i z e d t o e v a l u a t e t h e a l t e r n a t i v e a l i g n m e n t s . T h e e v a l u a t i o n
c r i t e r i a w i l l b e d e v e l o p e d b y t h e p r o j e c t t e a m a n d w i l l i n c l u d e s u c h i t e m s a s t r a f f i c
o p e r a t i o n s ( m e a s u r e d b y L O S ) , c o s t , a c c e s s , c i r c u l a t i o n , r i g h t - o f - w a y i m p a c t s ,
e n v i r o n m e n t a l i m p a c t s , a n d i m p l e m e n t a t i o n a n d p h a s i n g . T h i s e v a l u a t i o n w i l l r e s u l t i n
s e l e c t i o n o f f e a s i b l e a l i g n m e n t s b y t h e P D T .
T A S K 4 - D e v e l o p m e n t / R e f i n e m e n t o f F e a s i b l e A l i g n m e n t s
C H 2 M H I L L w i l l p r e p a r e p r e l i m i n a r y a l i g n m e n t s f o r a m a x i m u m o f t h r e e f e a s i b l e
a l t e r n a t i v e s . T y p i c a l c r o s s s e c t i o n s a n d r e p r e s e n t a t i v e c r o s s s e c t i o n s a t c r i t i c a l l o c a t i o n s
w i l l b e d e v e l o p e d . P r e l i m i n a r y r i g h t - o f - w a y r e q u i r e m e n t s w i l l b e i d e n t i f i e d . A n o r d e r o f
m a g n i t u d e c o s t e s t i m a t e w i l l b e p r e p a r e d .
SCOPE OF SERVICES
SR-79 Realignment Study
•
TASK 5 - Alignment Study Report
CH2M HILL will prepare an alignment study report documenting the development and
evaluation of the alternative alignments. The report will include maps of the
alternative alignments studied and an executive summary table containing the
evaluation data, as well as a narrative discussion of the study. A draft will be submitted
for review prior to the issuance of the final copies. CH2M HILL will evaluate the
agencies' comments and resolve the conflicting comments through a joint review team
meeting. CH2M HILL will incorporate the resolved comments and submit the final
report for the approval.
Deliverable Items:
20 Sets of draft and 20 sets of the final Alignment Study Report
1 Reproducible unbound set of the report.
TASK 6 - Management
6.1 Schedule
CH2M HILL will develop a bar chart schedule and submit to RCTC for approval. This
schedule will identify the major and critical elements of the work. Upon RCTC's
approval, the schedule will become an integral part of the work plan.
6.2 Meetings
CH2M HILL will coordinate closely with RCTC to set up meetings, invite the
responsible authorities, conduct the meetings, prepare minutes of the meetings, and
distribute the minutes to all attendees.
It is anticipated that four PDT meetings will be held during the course of the study.
These will consist of: 1) a scoping meeting to be held at the onset of the study to
establish project goals objectives, 2) an alternative workshop to be conducted to
develop and evaluate alternative alignments, 3) a third meeting will be held to discuss
the evaluation of the alternatives and select feasible alternatives, and 4) a final meeting
to discuss the review comments.
6.3 Progress Reporting
CH2M HILL will prepare monthly progress reports and submit them to RCTC. The
reports will include cost and schedule data for the reporting period, a summary of major
activities started and/or completed during the reporting period, and a look- ahead
summary of major activities and their target completion dates. RCTC will approve the
invoice and process for payment to CH2M HILL.
•
"
S R - 7 9 R E A L I G N M E N T S T U D Y
I D
1
2
3
4
5
6
7
8
9
T a s k N a m e
N O T I C E T O P R O C E E D
T A S K 1 - D a t a C o l l e c t i o n
D u r a t i o n
O d
S t a r t
M o n 2 / 3 / 9 7
F i n i s h
M o n 2 / 3 / 9 7
1 4 d
M o n 2 / 3 / 9 7
T h u 2 / 2 0 / 9 7
D a t a C o l l e c t i o n a n d F i e l d R e c o n n a i s s a n c e
1 4 d
M o n 2 / 3 / 9 7
T h u 2 / 2 0 / 9 7
S c o p i n g M e e t i n g
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O d
T h u 2 / 2 0 / 9 7
T h u 2 / 2 0 / 9 7
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F r i 4 / 1 1 / 9 7
I d e n t i f y A l t e r n a t i v e A l i g n m e n t s
A l t e r n a t i v e A l i g n m e n t W o r k s h o p
1 8 d
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W e d 3 / 1 9 / 9 7
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T h u 3 / 2 0 / 9 7
1 0
1 1
1 2
1 3
1 4
1 5
1 6
1 7
1 8
1 9
R e f i n e A l t e m a t i v e A l i g n m e n t s
T A S K 3 - E v a l u a t i o n o f A l t e r n a t i v e A l i g n m e n t s
E v a l u a t e A l t e m a t i v e A l i g n m e n t s
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1 6 d
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F r i 4 / 1 1 / 9 7
1 0 d
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F r i 4 / 1 1 / 9 7
1 0 d
M o n 3 / 3 1 / 9 7
F r i 4 / 1 1 / 9 7
2 0 d
T u e 4 / 1 5 / 9 7
M o n 5 / 1 2 / 9 7
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O d
W e d 4 / 1 6 / 9 7
W e d 4 / 1 6 / 9 7
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2 0 d
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2 2 d
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S R - 7 9 R E A L I G N M E N T S T U D Y
2 4 - J a n - 9 7
I N A M E I F U N C T I O N 1 H O U R S ( H O U R L Y R A T E L A B O R T O T A L I I
T o n y R a h i m i a n
P r i n c i p a l l n c h a r g e
1 2
$ 5 1 . 3 6
$ 6 1 6
J e f f B i n g h a m
E n v i r o n m e n t a l E n g i n e e r
4 0
$ 5 4 . 3 5
$ 2 , 1 7 4
C h r i s A n g l e m a n
G e o m e t r i c i a n
1 5 4
$ 3 3 . 1 0
$ 5 , 0 9 7
S h a h r a m V a n d a t
P r o j e c t M a n a g e r
2 1 6
$ 3 3 . 7 3
$ 7 , 2 8 6
( E 3 )
D e s i g n E n g i n e e r
1 7 2
$ 2 7 2 0
$ 4 6 7 8
( T e c h )
T e c h n i c i a n / C A D o p e r a t o r
2 1 6
$ 1 9 . 4 0
$ 4 , 1 9 0
( A d m i n )
A d m i n i s t r a t i v e S u p p o r t
5 6
$ 1 5 . 7 5
$ 8 8 2
S u b t o t a l H o u r s - D i r e c t L a b o r C o s t
8 6 6
$ 2 4 , 9 2 4
O V E R H E A D & F R I N G E B E N E F I T S
O v e r h e a d R a t e
F r i n g e B e n e f i t s
1 1 0 . 0 0 %
4 0 . 0 0 %
S u b t o t a l - D i r e c t L a b o r , O v e r h e a d & F r i n g e B e n e f i t s
$ 2 7 , 4 1 7
a g a
$ 6 2 , 3 1 1
F e e / P r o f i t @ 1 0 % ( D i r e c t L a b o r + O v e r h e a d + F r i n g e B e n e f i t s ) $ 6 , 2 3 1
O t h e r c o s t s
M i l e a g e @ $ 0 . 3 5 p e r m i l e 8 0 0 m i l e s $ 2 8 0
C o m p u t e r c h a r g e s @ $ 4 . 3 0 / H r f o r 8 6 6 h o u r s $ 3 , 7 2 4
C o m m u n i c a t i o n ( X e r o x , P h o n e , F a x , D e l i v e r y ) $ 1 , 5 3 9
R e p r o d u c t i o n $ 9 1 6
S u b t o t a l - O t h e r D i r e c t C o s t s $ 6 , 4 5 9
T O T A L D E S I G N F E E $ 7 5 , 0 0 0
"
L A B O R C O S T S
S R - 7 9 R E A L I G N M E N T S T U D Y
2 4 - J a n - 9 7
A c t i v i t y
T o n y
R a h i m i a n
J e f f
B i n g h a m
C h r i s
A n g l e m a n
S h a h r a m
V a n d a t
D e s i g n
E n g i n e e r
( E 3 )
T e c h
S u p p o r t
( T e c h )
O f f i c e /
C l e r i c a l
( A d m i n )
T o t a l
T A S K 1 - D A T A C O L L E C T I O N
D a t a c o l l e c t i o n a n d f i e l d r e c c o n n a i s s a n c e
4
1 2
2 4
4 0
S u b t o t a l T a s k 1
4
1 2
2 4
4 0
T A S K 2 - A L T E R N A T I V E A L I G N M E N T D E V E L O P M E N T
a . I d e n t i f y a l t e r n a t i v e a l i g n m e n t
8
3 2
4 4
4 8
4 0
8
1 8 0
b . A l t e r n a t i v e a l i g n m e n t w o r k s h o p
4
8
1 2
2
2 6
c . R e f i n e a l t e r n a t i v e a l i g n m e n t s
4
2 8
3 2
4 0
4 8
1 5 2
S u b t o t a l T a s k 2
1 2
6 4
8 4
8 8
1 0 0
1 0
3 5 8
T A S K 3 - E V A L U A T I O N O F A L T E R N A T I V E A L I G N M E N T S
a . E v a l u a t i o n o f d i f f e r e n t a l t e r n a t i v e s
8
8
2 4
4 0
8 0
S u b t o t a l T a s k 3
8
8
2 4
4 0
8 0
T A S K 4 - F E S I B L E A L T E R N A T I V E S
a . D e v e l o p m e n t / r e f i n e m e n t o f f e a s i b l e a l t e r n a t i v e s
4
2 0
3 2
4 8
4 0
1 4 4
S u b t o t a l T a s k 4
4
2 0
3 2
4 8
4 0
1 4 4
T A S K 5 - A L I G N M E N T S T U D Y R E P O R T
a . P r e p a r e d r a f t r e p o r t
4
1 6
1 2
2 4
2 4
1 8
9 8
b . P r e p a r e f i n a l r e p o r t "
2
8
8
1 2
1 2
8
5 0
S u b t o t a l T a s k 5
6
2 4
2 0
3 6
3 6
2 6
1 4 8
T A S K 6 - M A N A G E M E N T
a . M e e t i n g s ( a s s u m e d 4 )
1 2
s
s
1 6
1 2
5 2
b . P r o g r e s s r e p o r t s ( a s s u m e d 5 m o n t h s )
1 6
8
2 4
c . Q A / Q C
2 0
S u b t o t a l T a s k 6
1 2
6
2 6
3 2
2 0
7 6
T o t a l D e s i g n H o u r s
1 2
4 0
1 5 4
2 1 6
1 7 2
2 1 6
5 6
8 4 6
A v e r a g e H o u r l y R a t e
$ 5 1 . 3 6
$ 6 4 . 3 5
$ 3 3 . 1 0
$ 3 3 . 7 3
$ 2 7 . 2 0
$ 1 9 . 4 0
$ 1 5 . 7 5
S u b t o t a l D i r e c t L a b o r D e s i g n C o s t s
$ 6 1 6
$ 2 , 1 7 4
$ 5 , 0 9 7
$ 7 , 2 8 6
$ 4 , 6 7 8
$ 4 , 1 9 0
$ 8 8 2
$ 2 4 , 9 2 4
"
Fran d» CNk•
of the
MAYOR
•
•
e46, Amet
December 17, 1996
450 EAST LATHAM AVENUE • HEMET, CALIFORNIA 92543 • (909)765.2303
Mr. Jack Regan, Executive Director
Riverside County Transportation Commission
3560 University Avenue, Suite 100
Riverside, CA 92501
Subject: Request for Funding for SR 79
Realignment Study
Dear Mr. Regan:
The City of Hemet is formally requesting that the Commission konsider funding a
Realignment Study for SR 79, with the funding to be provided}by excess funds
available from the current SR 79 Lambs Canyon project.
The City of Hemet, in a cooperative team effort with the City
d the
County of Riverside, is committed to relocating the route of State Route l 79 tonto n reduce
congestion, accommodate future growth, and expedite traffic through our region in a
highly efficient manner. As you are aware, the current alignment of this highway
through the Hemet -San Jacinto area is disjointed and runs on San Jacinto Street and
Florida Avenue, both major commercial corridors with frequent driveways and
intersections. This current alignment has not been conducive to promoting efficient
movement of through traffic for many years, as evidenced by the frequent discussions
between Caltrans and the local agencies regarding the need fpr relocation of the State
Highway. This major highway, linking the Desert areas through 1-10 and the San Diego
region through 1-15, is also expected to encounter substantial growth in traffic both in
the short term (due to the construction of the Domenigoni Reservoir) and long term due
to planned local growth and because it would provide a viable alternate to the SR 60
and 1-215 for regional traffic.
The Realignment Study for SR 79 would be a necessary first step in the process and
would involve selecting a preferred alignment, identifying opportunities and constraints
and performing preliminary engineering work to define right-of-way needs and probable
cost estimates. This funding request was submitted to RCTC through WRCOG
recently as part of the STP call for projects, but was denied along with other planning
projects.
Jack Regan, RCTC
Funds for SR 79
Page 2
We see the realignment of SR 79 through the Hemet -Sap Jacinto area as the logical
extension of the work that has been done on SR 79 in Lambs Canyon, and are
therefore requesting that excess funds from that project Ipe committed to the
Realignment Study. The latest budgetary information provided by your staff shows an
excess funding of $189,784 estimated in that project, even after the completion of other
committed work. The funding request for the realignment study that the City had
submitted was for $74,500. The City is supported in this( request by WRCOG and its
member jurisdictions through a vote of its Executive Committee.
We sincerely appreciate the Commission's thoughtful consideration of this request and
look forward to a reply at your earliest convenience.
Sincerely,
C. Robin Reeser Lowe
Mayor
RL:ag
cc: City Council
Rod Watkins, City Manage:
Rocky Cams, Director or Public Works
Juan C. Perez, City Traffic Engr./P.W. Supt.
Jim Smedley, City of San Jacinto
Brian McNabb, City of San Jacinto
County of Riverside
9096547337 CITY OF SAN JACINTO
I
January 231 1997
Mr. Jack Reagan
Executive .Dlrector . , .i
Riverside County .Transportation Commission
3590 University Avenue,; Suite 100
Riverside, CA 92501 +
Re: Highway 79 Alignment
i
Public Works Department
Maintenance Division
966 P.O1 JAN 23 '97 16:17
Dear Mr. Reagan,
1
The City . Council, at their regularly
January, 31, 1.997, se/ec�t�ed . e Cty of schedulednac/�.to Sj! meeting. on
Highway 79 alignments: RREFERI�D
We respect fu esit you give serious consideration to the
preferred alignments in Order of priority as depicted on the attached
exhibit:
On betislf'of.the ,C .,h!
anagerand Council we a yoursu
and �t , � appreciate pport
You to contact Ma when the Commission is ready to begin the
Highway 79 rea►ignment'stiudy.
Sincerely,
Habib Afotlagh
City Engineer .
Attachment
C: Dennis R. HallOway
Brian *McNabb
Z0 39Cd S1NVIMSNO0 3AV1 I�Il
9tb8E06 6T:9T L66i/EZ/18
•
IIAMONA EXPRESSWAY
PROP. S.R. 79
;o
I�
.e
:Z
ESPLANADE AVE. 12
1 CITY LIMIT
CITY OF SAN JACINTO
STATE ROUTE 79
PREFERRED ALIGNMENTS
Z0 39Vd SINVI UISNO0 3M71 Idl
W
i
0
r
c
z
M
SAN JACINTO
REsecrom
COTTONWOOD
sEvENTm idT.
AVE.
SCALE:V=240V
q OMMENDEO SY TRANSPORTATION COMMITTEE 1-17-97
APPROVED BY CITY 1.21.97
9tb8Eb6 89:St L66t/EZ/t0
"
"
A G E N D A I T E M # 6 C
"
"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 1 3 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
B i l l H u g h e s , B e c h t e l P r o j e c t M a n a g e r
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
P r e p a r e P r o j e c t R e p o r t a n d E n v i r o n m e n t a l D o c u m e n t s f o r S t a t e R o u t e 7 4
R e a l i g n m e n t A l o n g t h e P r o p o s e d E t h a n a c R e g i o n a l C o r r i d o r
A t t a c h e d i s a r e s o l u t i o n f r o m t h e C i t y o f P e r r i s s u p p o r t i n g t h e E t h a n a c R e g i o n a l C o r r i d o r a n d
r e q u e s t i n g t h a t e n v i r o n m e n t a l d o c u m e n t s b e p r e p a r e d t o s t u d y t h i s a l t e r n a t i v e f o r a p o s s i b l e
E a s t / W e s t r e a l i g n m e n t o f S t a t e R o u t e 7 4 . T h e M e a s u r e A l i s t o f p r o j e c t s i n c l u d e s i m p r o v e m e n t s
t o S t a t e R o u t e 7 4 b e t w e e n I - 1 5 a n d 7 t h S t r e e t a n d i n t e r c h a n g e i m p r o v e m e n t s b e t w e e n I - 2 1 5 a n d " G "
S t r e e t i n t h e C i t y o f P e r r i s . C o m p l e t i o n o f t h e s e t w o p r o j e c t s w o u l d c o m p l e t e S t a t e R o u t e 7 4
i m p r o v e m e n t s b e t w e e n I - 1 5 a n d I - 2 1 5 . C u r r e n t l y , S t a t e R o u t e 7 4 g o e s d i r e c t l y t h r o u g h t h e C i t y o f
P e r r i s . T h e S t a t e a n d C i t y w o u l d b o t h l i k e t o r e d i r e c t t h e S t a t e h i g h w a y a w a y f r o m p r i m a r y c i t y
s t r e e t s . T h e C i t y o f P e r r i s i s i d e n t i f y i n g t h e E t h a n a c R e g i o n a l C o r r i d o r a s i t s p r e f e r r e d a l t e r n a t i v e
f o r t h e r e l o c a t i o n o f S t a t e R o u t e 7 4 . M a n y p r o p e r t y o w n e r s a l o n g t h i s a l i g n m e n t h a v e a g r e e d t o
d e d i c a t e p r o p e r t y i f t h e p r o j e c t i s a p p r o v e d . H o w e v e r , i t h a s n o t b e e n d e t e r m i n e d a t t h i s t i m e i f t h e
S t a t e c a n a c c e p t p r o p e r t y i n t h i s m a n n e r w i t h o u t a p p r a i s i n g t h e l a n d r e q u i r e d a n d p a y i n g f u l l m a r k e t
v a l u e . T h i s q u e s t i o n w i l l s o o n b e r e s o l v e d w i t h t h e S t a t e .
T h i s p r o j e c t w o u l d i n c l u d e c r e a t i n g a n e w h i g h w a y f o r a b o u t 3 . 5 m i l e s o f o p e n t e r r a i n a n d t h e
c o n s t r u c t i o n o f t w o b r i d g e s , o n e o v e r t h e S a n J a c i n t o R i v e r a n d a n o t h e r a t t h e j u n c t i o n w i t h e x i s t i n g
S t a t e R o u t e 7 4 . I m p r o v e m e n t s t o t h e e x i s t i n g I - 2 1 5 i n t e r c h a n g e a t E t h a n a c m a y a l s o b e r e q u i r e d .
I f t h i s p r o j e c t g o e s f o r w a r d , i t i s s u g g e s t e d t h a t a n e w e n v i r o n m e n t a l d o c u m e n t b e c r e a t e d t o a d d r e s s
t h i s r e a l i g n m e n t o f S t a t e R o u t e 7 4 . T h i s w i l l p r e s e r v e t h e i n t e g r i t y a n d c l o s u r e o f t h e e x i s t i n g
e n v i r o n m e n t a l d o c u m e n t t h a t i s n o w s i g n e d o f f a n d c o m p l e t e . O p e n i n g b a c k u p t h i s d o c u m e n t m a y
o p e n u p n e w i s s u e s r e g a r d i n g i m p r o v e m e n t s o n S t a t e R o u t e 7 4 b e t w e e n I - 1 5 a n d 7 t h S t r e e t .
T h e n e w e n v i r o n m e n t a l d o c u m e n t w i l l l o o k a t v a r i o u s a l t e r n a t i v e s f o r a n E a s t / W e s t r e a l i g n m e n t o f
S t a t e R o u t e 7 4 t o c o n n e c t a t I - 2 1 5 . T h e f i r s t a l t e r n a t i v e w i l l b e t h e e x i s t i n g M e a s u r e A i n t e r c h a n g e
a l t e r n a t i v e b e t w e e n " G " S t r e e t i n t h e C i t y o f P e r r i s t o I - 2 1 5 , t h e s e c o n d a l t e r n a t i v e w i l l b e t h e
r e a l i g n m e n t o f S t a t e R o u t e 7 4 a l o n g t h e E t h a n a c R e g i o n a l C o r r i d o r , t h e t h i r d w i l l b e a n o - b u i l d
a l t e r n a t i v e . S i n c e t h e E v a n s / E l l i s C o r r i d o r h a s b e e n l o o k e d a t i n t h e p a s t , t h i s a l t e r n a t i v e m a y a l s o
h a v e t o b e i n c l u d e d t o a d d r e s s a l l o f t h e i n t e r e s t e d p a r t i e s c o n c e r n s . A n e s t i m a t e o f t h e c o s t t o
c o m p l e t e t h i s w o r k i s s h o w n b e l o w :
Item
( Estimated Cost
Survey & Mapping
$80,000
Preliminary Engineering
$150,000
Project Report & Environmental Documents
$200,000
Subtotal
$430,000
Contingency
$70,000
Total
$500,000
As part of the original engineering and environmental studies to complete the preliminary
engineering and environmental documents, some work has been performed to look at the Ethanac
alignment by the consultants performing this work. Some of these contracts remain open others are
closed. At the Commission's option some of the above identified work could be performed by the
original consultants assigned to the State Route 74 Measure A projects.
FINANCIAL DATA:
Project Cost:
$500,000
Source of Funds:
Measure A Commercial Paper/ Bonds
Included In Current Year
Budget (Y/N):
NO
Budget Adjustment Required:
Yes
STAFF RECOMMENDATION:
That the Commission:
1) Approve the expenditure of Measure A funds to perform preliminary engineering and
environmental analysis of a new East/West alignment of State Route 74 south of the City of
Perris, and;
2) Direct staff to investigate the status of existing consultants assigned to the Measure A State
Route 74 projects and bring back recommendations on how best to proceed with these
studies as either a continuation of previous work or to issue a Request for Proposals and
select a new team of consultants.
031546
•
•
•
f' n"
RESOLUTION NUMBER 2581
r L.
;�l ' MRESINUTION OF THE CITY COUNCIL OF THE CITY OF
i11e1ltu� �,\��f
PERRIS, COUNTY OF RIVERSIDE, STATE OF CALIFORNIA,
RECOMMENDING THE PROPOSED ETHANAC REGIONAL
CORRIDOR .
WHEREAS, there has been coordinated meetings between the Riverside
County Transportation Commission staff, State of California Transportation
Representatives, local community groups .and City of Perris Officials for the past
eighteen months; and
WHEREAS, preliminary investigations by affected Agencies and
Community groups have established a need for the Regional Corridor; and
WHEREAS, evidence of sufficient Right of Way, through existing dedication
and offers of dedications, by adjacent land holders, insures significant Right of Way at
no cost; and
WHEREAS, this proposed Regional Corridor has economic, safety and
congestion management benefits to the City of Perris.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Perris supports the Ethanac Regional Corridor for the future benefits that will accrue to
the region.
BE IT FURTHER RESOLVED the City of Perris supports the Riverside
County Transportation Commission for amending the current Highway 74
environmental documents to consider this proposed Corridor as an alternative East West
alignment.
Attest:
City Clerk
ADOPTED, SIGNED and APPROVED this 28th day of October,1996.
of��
/40%,_
400
rYOR OF i OFV' ' c
RESOLUTION NUMBER 2581 Page 2
•
STATE OF CALIFORNIA )
COUNTY OF RIVERSIDE ) ss
CITY OF PERRIS )
I, Beti An Hynes, City Clerk of the City of Perris, California, do hereby certify that the
foregoing Resolution Number 2581 was regularly adopted by the City Council of the
City of Perris at a Regular Meeting thereof held on the 28th 'day of October,1996, by the
following called vote:
Ayes: Denney, Landers, Yarbrough, Torres and Long
Noes: None
Absent: None
"
"
A G E N D A I T E M # 7 A
"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 5 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
B i l l H u g h e s , B e c h t e l P r o j e c t M a n a g e r
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
P r e s e n t a t i o n o f E l e c t r o n i c S e c u r i t y S u r v e i l l a n c e R e p o r t a n d R e q u e s t f o r
D i r e c t i o n f r o m C o m m i s s i o n o n H o w t o P r o c e e d w i t h F i n d i n g s
A t t h e D e c e m b e r 1 1 , 1 9 9 6 R C T C m e e t i n g , t h e C o m m i s s i o n p r o v i d e d d i r e c t i o n t o S t a f f t o i s s u e a
R e q u e s t f o r P r o p o s a l ( R F P ) f o r t h e d e s i g n o f a s e c u r i t y s u r v e i l l a n c e s y s t e m f o r t h e f o u r R i v e r s i d e
C o u n t y M e t r o l i n k S t a t i o n s t h a t a r e o w n e d a n d o p e r a t e d b y R C T C . A t t h e J a n u a r y 8 , 1 9 9 7 R C T C
m e e t i n g , t h e C o m m i s s i o n r e s c i n d e d t h e D e c e m b e r a c t i o n r e g a r d i n g t h e d e s i g n o f t h e s e c u r i t y
s u r v e i l l a n c e s y s t e m a n d d i r e c t e d t h a t t h e i s s u e b e s e n t t o t h e B u d g e t a n d F i n a n c e C o m m i t t e e f o r a
m o r e d e t a i l r e v i e w a n d d i r e c t i o n .
T h e f o l l o w i n g i n f o r m a t i o n w a s p r o v i d e d t o t h e C o m m i s s i o n a t t h e D e c e m b e r m e e t i n g :
I n l i g h t o f t h e c o n t i n u e d c r i m e s t h a t a r e o c c u r r i n g a t t h e R i v e r s i d e M e t r o l i n k r a i l s t a t i o n s
( p a r t i c u l a r l y t h e D o w n t o w n S t a t i o n ) a n d t h e h i g h c o s t o f m a i n t a i n i n g t w e n t y - f o u r h o u r g u a r d s a t
e a c h o f t h e s t a t i o n s , B e c h t e l w a s r e q u e s t e d t o r e v i e w t h e p o s s i b i l i t i e s o f u s i n g e l e c t r o n i c s u r v e i l l a n c e
t o r e p l a c e s o m e g u a r d s a n d a u g m e n t t h e r e m a i n i n g g u a r d s a t t h e D o w n t o w n S t a t i o n . T h e e x e c u t i v e
s u m m a r y o f t h e r e p o r t i s a t t a c h e d f o r y o u r r e v i e w . I t s u m m a r i z e s t h e a d v a n t a g e s a n d d i s a d v a n t a g e s
o f t h e v a r i o u s o p t i o n s s t u d i e d a n d p r o v i d e s c o m p a r a t i v e e s t i m a t e s .
T h e b a s i c c a m e r a e q u i p m e n t w a s a s s u m e d t o b e t h e s a m e f o r e a c h o f t h e s t u d i e d a l t e r n a t i v e s . T h e
a l t e r n a t i v e s l o o k e d a t t h e a v a i l a b l e t e c h n o l o g i e s t h a t c a n b e u s e d t o t r a n s m i t t h e v i d e o s i g n a l s f r o m
t h e c a m e r a s b a c k t o a c e n t r a l m o n i t o r i n g f a c i l i t y w h e r e a g u a r d c a n o b s e r v e a n y a c t i v i t y a t t h e
r e m o t e s i t e s . I t i s s u g g e s t e d t h a t t h i s c e n t r a l m o n i t o r i n g f a c i l i t y b e l o c a t e d a t t h e R i v e r s i d e
D o w n t o w n S t a t i o n a n d t h a t t w o g u a r d s b e u t i l i z e d t o b o t h m o n i t o r t h e c a m e r a s a n d p a t r o l t h e
D o w n t o w n S t a t i o n g r o u n d s . T h e f o o t p a t r o l o f t h e D o w n t o w n S t a t i o n i s p a r t i c u l a r l y i m p o r t a n t a t
n i g h t w h e n t h e t r a i n s a r e p r e s e n t . T h e t w o g u a r d s c a n r e l i e v e e a c h o t h e r t o k e e p t h e m s e l v e s a l e r t .
F i v e s u r v e i l l a n c e o p t i o n s w e r e i n v e s t i g a t e d . T h e o p t i o n s r a n g e d f r o m a l o w e n d o p t i o n ( l o w c o s t
a n d v e r y l o w i m a g e q u a l i t y u s i n g b l a c k a n d w h i t e p i c t u r e s o n l y ) t h a t u s e s a b a s i c l e a s e d p h o n e l i n e
t o t r a n s m i t t h e v i d e o i n f o r m a t i o n b a c k t o t h e m o n i t o r i n g S t a t i o n , t o a h i g h e n d o p t i o n t h a t u s e s f i b e r
o p t i c c a b l e t h a t r e s u l t s i n a h i g h q u a l i t y r e a l t i m e c o l o r p i c t u r e . A n i n t e r m e d i a t e o p t i o n u s i n g
m u l t i p l e h i g h s p e e d T 1 d a t a l i n e s i s a l s o i n v e s t i g a t e d . S i n c e t h e u s e o f a T 1 d a t a l i n e f o r e a c h
c a m e r a ( T 1 - 1 o p t i o n ) i s t h e m o s t e x p e n s i v e a l t e r n a t i v e , a v a r i a t i o n o f t h e a l t e r n a t i v e w a s c o n s i d e r e d
w h e r e o n e T 1 l i n e w o u l d b e u s e d t o h a n d l e t h e i n f o r m a t i o n c o m i n g f r o m 4 s u r v e i l l a n c e c a m e r a s ( T 1 -
4 o p t i o n ) . T h i s r e s u l t s i n s i g n i f i c a n t s a v i n g s , b u t d e g r a d e s t h e q u a l i t y o f t h e i m a g e s o b t a i n e d . D u e
t o t h e h i g h c o s t o f t h e f i b e r o p t i o n , a H y b r i d o p t i o n w a s a l s o r e v i e w e d t h a t a s s u m e s t h e f i b e r o p t i o n
f o r t h e L a S i e r r a , a n d W e s t C o r o n a s t a t i o n s a n d t h e u s e o f t h e T 1 - 4 o p t i o n f o r P e d l e y . T h e i n i t i a l
c a p i t a l a n d a n n u a l c o s t s f o r e a c h o p t i o n a r e s h o w n i n t h e f o l l o w i n g t a b l e .
Options Studied
Quality of
Image
transmitted
Initial cost of
capital
improv.
Initial.
estimate of
Annual cost
to maintain.
Total cost for
first year of
operation
1
standard phone line
poor for even
black &
white
$640,000
$220,000
$860,000
2
one high speed T1 data
line for each camera
excellent for
black &
white,
good for
color
$1,100,000
$640,000
$1,740,000
3
one high speed T1 data
line for every 4
cameras
fair for Black
& white,
poor for
color
$700,000
$330,000
$1,030,000
4
Fiber (using Caltrans
SR-91 Fiber for La
Sierra and West Corona
and new Fiber for
Pedley)
excellent for
color
$1,700,000
$300,000
$2,000,000
5
Hybrid -- Fiber (using
Caltrans SR-91 fiber for
La Siena and West
Corona and T1 data
lines for Pedley
excellent for
La Sierra &
West Corona
and fair for
Pedley
$1,100,000
$280,000
$1,380,000
6
Guard
$330,000
$330,000
Based on the above results, it is recommended that the Hybrid option be selected to provide video
transmission back to the central monitoring station, if the Caltrans fiber is available for RCTC use
along the SR-91 freeway. If the Caltrans fiber is not available or too expensive to utilize, one of the
phone line options can be selected. The above recommendation is made based on the current
availability of capital dollars for improvements.
Based on the findings of the report the following policy directions are requested from the
Commission:
1) Should electronic surveillance of the rail stations be pursued to replace some of the existing
station guards or should the existing twenty-four guard force be maintained?
2) If the Commission elects to forgo the surveillance system at this time, should the 24 hour
guard force be reduced in coverage such as in the evening hours after all the evening trains
have returned?
•
"
"
4 1 1 0
3 ) S h o u l d o t h e r a l t e r n a t i v e s t o a g u a r d f o r c e a n d s u r v e i l l a n c e s y s t e m b e i n v e s t i g a t e d s u c h a s
a d d i t i o n a l f e n c i n g , g a t e s , g u a r d d o g s , o r f u l l t i m e s t a t i o n m a n a g e r s t h a t l i v e a t t h e s i t e .
I f t h e d i r e c t i o n i s t o u s e e l e c t r o n i c s u r v e i l l a n c e , t o r e p l a c e s o m e a n d a u g m e n t t h e r e m a i n i n g g u a r d s
a t t h e D o w n t o w n s t a t i o n , t h e f o l l o w i n g p o l i c y d i r e c t i o n s s h o u l d b e d e t e r m i n e d :
1 ) I f e l e c t r o n i c s u r v e i l l a n c e c a m e r a s w i l l b e i n s t a l l e d , w i l l t h e t r e e s b e m a i n t a i n e d s o a s n o t t o
o b s t r u c t t h e c a m e r a s u r v e i l l a n c e o f t h e p a r k i n g l o t s a r e a s , o r w i l l s u r v e i l l a n c e b e f o c u s e d o n
a n d l i m i t e d t o t h e p l a t f o r m a r e a s i n t h e f u t u r e a s t h e t r e e s m a t u r e a n d p r o v i d e l a r g e s h a d e
c a n o p i e s ?
2 ) D o e s t h e C o m m i s s i o n a g r e e t h a t t h e D o w n T o w n S t a t i o n w o u l d b e t h e b e s t a l t e r n a t i v e f o r
t h e m o n i t o r i n g s t a t i o n t h a t w o u l d b e s t a f f e d w i t h R C T C g u a r d s p e r f o r m i n g t h e m o n i t o r i n g
o r w o u l d t h e C o m m i s s i o n l i k e t o p u r s u e b r i n g i n g t h e t r a n s m i s s i o n l i n e s t o a n o t h e r p r i v a t e
s e c u r i t y f a c i l i t y w h e r e t h e s t a t i o n s w o u l d b e m o n i t o r e d b y s o m e o t h e r a g e n c y o r p r i v a t e
s e c u r i t y s e r v i c e .
3 ) W h a t s t u d i e d t r a n s m i s s i o n o p t i o n s h o u l d t h e S t a f f b e d i r e c t e d t o p u r s u e t o c o n n e c t L a S i e r r a ,
W e s t C o r o n a a n d P e d l e y t o t h e m o n i t o r i n g f a c i l i t y ?
4 ) W o u l d t h e C o m m i s s i o n l i k e t o s t a r t w i t h t h e D o w n t o w n S t a t i o n a n d i n c l u d e t h e c o n s t r u c t i o n
w i t h t h e c u r r e n t l y p l a n n e d w o r k t o a d d t h e S o u t h S i d e P l a t f o r m a n d P e d e s t r i a n O v e r
C r o s s i n g . T h e o t h e r s t a t i o n s c o u l d t h e n b e a d d e d a t a l a t e r d a t e d e p e n d i n g o n t h e s u c c e s s o f
t h e D o w n T o w n i n s t a l l a t i o n .
5 ) S h o u l d a n R F P b e a d v e r t i s e d t o s e l e c t a f i r m t o p r e p a r e f i n a l d e s i g n p l a n s , s p e c i f i c a t i o n s a n d
a c o s t e s t i m a t e f o r t h e p r e f e r r e d a l t e r n a t i v e ?
6 ) H o w s h o u l d t h e f u n d i n g f o r t h e p r o j e c t b e a d d r e s s e d ?
F I N A N C I A L D A T A :
P r o j e c t C o s t :
S u b j e c t t o A l t e r n a t i v e S e l e c t e d
S o u r c e o f F u n d s :
T o b e D e t e r m i n e d
I n c l u d e d I n C u r r e n t Y e a r B u d g e t
( Y / N ) :
N o
B u d g e t A d j u s t m e n t R e q u i r e d :
Y e s
S T A F F R E C O M M E N D A T I O N :
T h a t t h e B u d g e t a n d F i n a n c e C o m m i t t e e d i s c u s s t h e i n f o r m a t i o n a n d o p t i o n s p r o v i d e d a n d d i r e c t
s t a f f o n h o w t o p r o c e e d .
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
RIVERSIDE COUNTY METROLINI1 STATIONS
FEASIBILITY STUDY
FOR
ELECTRONIC SECURITY SURVEILLANCE
L.wrr
CAz_ terPa4
— Ssrce Spa
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■ NSW*,
Prepared By:
Bechtel Infrastructure, Inc
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R O T C S t u d y o f E l e c t r o n i c S u r v e i l l a n c e O p t i o n s f o r R i v e r d d e R a t s S t a t i o n s
E X E C U T I V E S U M M A R Y
C u r r e n t l y , t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( R O T C ) o w n s a n d o p e r a t e s f o u r
C o m m u t e r R a i l S t a t i o n s t h a t a r e u s e d b y M e t r o l i n k o n b o t h t h e U P a n d B N & S F r a i l r o a d l i n e s a s
s h o w n i n F i g u r e 1 . A s a r e s u h o f v a n d a l i s m a n d c r i m e s o c c u r r i n g a t t h e s e s t a t i o n s , R C T C h a s
h a d t o e m p l o y t w e n t y - f o u r h o w s e c u r i t y g u a r d s t o a c t i v e l y a d d r e s s t h e p o t e n t i a l f o r p r o b l e m s
o c c u r r i n g o n t h e i r p r o p e r t y . E v e n w i t h t h e g u a r d s p r e s e n t , c r i m e s h a v e c o n t i n u e d a t t h e
D o w n t o w n S t a t i o n . T h e p u r p o s e o f t h i s r e p o r t i s t o e v a l u a t e t h e p o s s i b i l i t y o f r e p l a c i n g s o m e o f
t h e t w e n t y - f o u r h o w s e c u r i t y p e r s o r m e l w i t h e l e c t r o n i c s u r v e i l l a n c e s y s t e m s a t t h e s m a l l e r s t a t i o n s
a n d p r o v i d e a s s i s t a n c e t o t h e c u r r e n t s e c u r i t y g u a r d a t t h e R i v e r s i d e D o w n t o w n S t a t i o n t o c o v e r a
v e r y l a r g e s t a t i o n s i t e t h a t w i l l s o o n b e c o m e e v e n b i g g e r w i t h t h e a d d i t i o n o f t h e s o u t h s i d e
p l a t f o r m , p e d e s t r i a n o v e r c r o s s i n g a n d s o u t h s i d e s t a t i o n t r a c k s . U s e o f t h e s u r v e i l l a n c e s y s t e m
c a n a l s o b e u s e d t o i d e n t i f y t h e i n d i v i d u a l s i n v o l v e d i n t h e c r i m e s a n d a s s i s t i n t h e i r p r o s e c u t i o n .
E v e n i f e l e c t r o n i c s u r v e i l l a n c e e q u i p m e n t i s i n s t a l l e d a t e a c h o f t h e s t a t i o n l o c a t i o n s , t h e g u a r d
f o r c e c a n n o t b e e l i m i n a t e d e n t i r e l y b e c a u s e t h e s y s t e m m u s t b e m o n i t o r e d t w e n t y - f o u r h o u r s a d a y
a n d t h e g u a r d m o n i t o r i n g t h e e q u i p m e n t m u s t h a v e s o m e p e r i o d s o f r e l i e f . T h e r e f o r e , t h e
m i n i m u m g u a r d f o r c e l e v e l i s p r o b a b l y t w o t w e n t y - f o u r h o u r g u a r d s . T h e m o n i t o r i n g s y s t e m
c o u l d b e i n s t a l l e d a t t h e R i v e r s i d e D o w n t o w n s t a t i o n b y m a k i n g u s e o f t h e e x i s t i n g t e m p o r a r y
c r e w t r a i l e r o r p e r h a p s b u i l d i n g a r o o m o n t o p o f t h e n e w p e d e s t r i a n o v e r c r o s s i n g t o b o t h p r o t e c t
t h e p e d e s t r i a n o v e r c r o s s i n g f r o m v a n d a l s a n d t o p r o v i d e t h e g u a r d a n e l e v a t e d p o s i t i o n o f
o b s e r v a t i o n . O n e g u a r d c o u l d b e m o n i t o r i n g t h e e q u i p m e n t a n d t h e o t h e r g u a r d c o u l d b e e i t h e r
p a t r o l l i n g t h e t r a i n s s t o r e d a t t h e R i v e r s i d e S t a t i o n o v e r n i g h t o r p a t r o l l i n g t h e s t a t i o n g r o u n d s
d u r i n g t h e d a y . T h e f o o t p a t r o l o f t h e D o w n t o w n S t a t i o n i s p a r t i c u l a r l y i m p o r t a n t a t n i g h t w h e n
t h e t r a i n s a r e p r e s e n t . T h e t w o g u a r d s c a n r e l i e v e e a c h o t h e r t o k e e p t h e m s e l v e s a l e r t . T h e
s e c o n d g u a r d c o u l d a l s o b e a v a i l a b l e t o b e d i s p a t c h e d t o o n e o f t h e o t h e r s t a t i o n s f o r r o u t i n e
p a t r o l , o r t o f o l l o w u p w i t h l o c a l l a w e n f o r c e m e n t a c t i v i t y a t o n e o f t h e s t a t i o n s .
I f t h i s s c e n a r i o i s u t i l i z e d , t h e g u a r d f o r c e w i l l b e r e d u c e d f r o m t h e c u r r e n t l e v e l o f 4 t w e n t y - f o u r
h o u r g u a r d s t o 2 t w e n t y - f o u r h o u r g u a r d s . S i n c e M e t r o I i n k p a y s f o r a
a r d t o p r o v i d e f o r t h e t r a i n s a t t h e R i v e r s i d e D o w n t o w n s t a t i o n d u r i n g t h e n i g h t l a y o v e r t h i s w i l l r e s u l t i n n a a m y
r e d u c t i o n i n c o s t s t o R C T C f r o m p a y i n g f o r 3 . 5 t w e n t y - f o u r h o u r g u a r d s t o p a y i n g f o r o n l y 1 . 5
t w e n t y - f o u r h o u r g u a r d s .
T h e b a s i c c a m e r a e q u i p m e n t w a s a s s u m e d t o b e t h e s a m e f o r e a c h o f t h e s t u d i e d a l t e r n a t i v e s ( s e e
F i g u r e 2 a n d T a b l e I ) . T h e a l t e r n a t i v e s l o o k e d a t t h e a v a i l a b l e t e c h n o l o g i e s t h a t c a n b e u s e d t o
F A U S E R S T R E P R I N T M U S E C U R T I M S E C U R I T Y . W P D
P a g e 1
N o v e m b e r 2 6 , 1 9 9 6
RCTC Study of Electronic Some' ance Options for Riverside Rail Stations
transmit the video signals from the cameras at the remote stations back to a central monitoring
facility where a guard can observe any activity.
Five video transmission options were investigated. The options ranged from a low end option
(low cost and very low image quality using black and white pictures only) that uses a basic leased
phone line to transmit the video information back to the"monitoring Station, to a high end option
that uses fiber optic cable that results in a high quality real time color picture. An intermediate
option using multiple high speed T1 data lines is also investigated. Since the use of a T1 data line
for each camera (T1-1 option) is the most expensive alternative, a variation of the alternative was
considered where one T1 line would be used to handle the information coming from 4 surveillance
cameras (T1-4 option). This results in significant savings, but degrades the quality of the images
obtained. Due to the high cost of the fiber option, a Hybrid option was also reviewed that
assumes the fiber transmission option for the La Sierra, and West Corona stations and the use of
the T1-4 transmission option for Pedley. The initial capital and annual costs for each option are
calculated in Table IV and summarized in the following table along with a general assessment of
the image quality of each option.
Options Studied
Quality of Image
transmitted
Initial east of
capital improv.
initial estimate
of Annual cost
to maintain.
Total cost for first
year of operation
1
Standard phone line
poor for even black
& white '
3640,000
S220,000
S860,000_
2
One high speed T1 data line
for each camera
excellent for black
A white,
good for color
S1,100,000
S640,000
51,740,000
3
One high speed Tl data line
for every 4 cameras
fair for black &
white poor for
color
S700,000
S330,000
S1,030,000
4
Fiber (using Caltrans SR-91
Fiber for La Sierra and West
Corona and new Fiber for
Pedley) .
excellent for both
black & white and
color
S1,700,000
S300,000
�'�'�
5
Hybrid — Fiber (using Ultra=
SR-91 fiber for L Sierra and
West Corona and Tl data lines
for Pedley
excellent for L
Sierra & West
Corona and fair for
Pedley
S1,100,000
S280,000
S1,380,000
6
Guard
S330,000
S330,000
FAUSERSTREPRINTWIRSECURITASECURI7Y.WPD
Page 2
November 26, 1996
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R C T C S t u d y o f E l e c t r o n i c S u r v e M a n c e O p t i o n s f o r R i v e r s i d e R a i l S t a t i o n s
N o r i g h t - o f - w a y c o s t s w e r e i n c l u d e d i n t h e v a r i o u s o p t i o n s . T h e p o s s i b l e r i g h t - o f - w a y i m p a c t s
w o u l d b e t o r a i l r o a d a n d c i t y r i g h t s - o f - w a y a n d w o u l d o n l y i m p a c t t h e o p t i o n s u s i n g f i b e r o p t i c s .
N o p r i v a t e p a r t y i m p a c t s a r e a n t i c i p a t e d . O n l y e q u i p m e n t a n d i n s t a l l a t i o n c o s t s w e r e p r o v i d e d f o r
t h e m o n i t o r i n g f a c i l i t y , a n d t h e m o n i t o r i n g f a c i l i t y w a s a s s u m e d t o b e l o c a t e d a t o r n e a r t h e
R i v e r s i d e D o w n t o w n s t a t i o i h . A n y r e q u i r e d m o d i f i c a t i o n s t o a n e x i s t i n g b u i l d i n g t o s u p p o r t t h i s
f a c i l i t y w i l l a d d t o t h e e s t i m a t e d c o s t o f a l l o p t i o n s s t u d i e d .
F i g u r e 3 c o m p a r e s t h e c u m u l a t i v e c o s t o f t h e v a r i o u s o p t i o n s o v e r a 1 0 y e a r p e r i o d o f t i m e ,
a s s u m i n g t h a t t h e a n n u a l r e c u r r i n g c o s t s a r e e s c a l a t e d b y 5 % e a c l i y e a r . A l l o f t h e s e o p t i o n s c a n
b e c o m p a r e d t o t h e u s e o f g u a r d s t h a t c u r r e n t l y c o s t R C T C a p p r o x i m a t e l y S 3 3 0 , 0 0 0 a n n u a l l y , b u t
h a s n o c a p i t a l i n v e s t m e n t c o s t . F i g u r e s 4 a n d 5 i n d i v i d u a l l y s h o w t h e i n i t i a l c a p i t a l c o s t s f o r t h e
s t u d i e d o p t i o n s a n d t h e e s c a l a t e d a n n u a l c o s t s r e s p e c t i v e l y . A l l o f t h e c o s t s s h o w n i n F i g u r e s 4
a n d 5 a r e s h o w n i n F i g u r e 3 .
T h e f i b e r o p t i o n h a s a r e l a t i v e l y h i g h i n i t i a l i n v e s t m e n t c o s t b u t t h e e x p e c t e d a n n u a l c o s t s t o
m a i n t a i n t h e s y s t e m a r e r e l a t i v e l y l o w c o m p a r e d t o t h e o n l y o t h e r v i a b l e o p t i o n w h i c h i s t h e u s e o f
t h e h i g h s p e e d T 1 d a t a l i n e s . T h u s , o v e r t i m e , t h e f i b e r o p t i o n w i l l l o o k m o r e a t t r a c t i v e .
F u r t h e r m o r e , a l a r g e p o r t i o n o f t h e f i b e r o p t i o n i s a r e s u l t o f h a v i n g t o p l a c e 6 . 8 m i l e s o f n e w
f i b e r i n t h e U P r i g h t - o f - w a y a n d m a i n t a i n t h e f i b e r o v e r t i m e . S i g n i f i c a n t s a v i n g s c a n b e o b t a i n e d
b y a d d r e s s i n g t h e P e d l e y S t a t i o n w i t h a d i f f e r e n t s o l u t i o n s u c h a s t h e T 1 - 4 o p t i o n w h i l e
m a i n t a i n i n g f i b e r o p t i c t r a n s m i s s i o n f o r t h e r e m a i n i n g s t a t i o n s ( s e e H y b r i d o p t i o n ) . A g a i n t h i s
r e s u l t m a y c h a n g e d e p e n d i n g o n t h e f i n a l c o s t s o f r i g h t - o f - w a y t h a t w i l l i m p a c t o n l y t h e f i b e r
o p t i o n .
T h e f i b e r o p t i c o p t i o n i s c l e a r l y t h e d e s i r e d o p t i o n f r o m a n o p e r a t i o n a l p o i n t o f v i e w . T h e i m a g e s
w i l l b e o f h i g h q u a l i t y a n d t h e f i b e r s y s t e m w i l l s u p p o r t c o l o r c a m e r a s . T h e f i b e r o p t i o n w i l l a l s o
b e t h e m o s t e x p e n s i v e i f e x i s t i n g C a l t r a n s f i b e r i n s t a l l a t i o n s c a n n o t b e u s e d a s t h e b a c k b o n e o f t h i s
s y s t e m . I n i t i a l d i s c u s s i o n s w i t h C a l t r a n s i n d i c a t e s t h a t R C T C m a y b e a b l e t o u t i l i z e o n e o f t h e
s p a r e f i b e r s t h a t C a l t r a n s c u r r e n t l y h a s i n s t a l l e d a l o n g t h e 9 1 f r e e w a y . T h i s r e p o r t a s s u m e s n o
c o s t f o r u s i n g t h i s f i b e r o t h e r t h a n t h e e q u i p m e n t t h a t w o u l d b e r e q u i r e d t o t r a n s m i t i n f o r m a t i o n
o v e r t h e f i b e r . T h i s f i b e r c o u l d b e u s e d t o c o n n e c t t h e R i v e r s i d e , L a S i e r r a a n d W e s t C o r o n a
S t a t i o n s r e l a t i v e l y i n e x p e n s i v e l y s i n c e a l l t h r e e s t a t i o n s a r e j u s t o f f o f t h e S R - 9 1 f r e e w a y .
T h e P e d l e y s t a t i o n o n t h e U P r a i l r o a d l i n e w i l l r e q u i r e a d i f f e r e n t s o l u t i o n i f t r a n s m i s s i o n o v e r
f i b e r i s d e s i r e d . M C I c u r r e n t l y h a s f i b e r a l o n g t h e U P r i g h t - o f - w a y . M C I h a s b e e n c o n t a c t e d b u t
h a s n o t r e s p o n d e d t o t h e p o s s i b i l i t y o r f e a s i b i l i t y o f c o n n e c t i n g t o t h e i r f i b e r s y s t e m a n d
t r a n s m i t t i n g t h e s i g n a l s b a c k t o t h e s e l e c t e d m o n i t o r i n g s t a t i o n . F o r t h e p u r p o s e s o f c o m p l e t i n g
t h i s r e p o r t , t h e f i b e r o p t i o n i n c l u d e s t h e a p p r o x i m a t e l y S 5 8 0 , 0 0 0 c o s t o f i n s t a l l i n g n e w f i b e r i n t h e
F A U S E R S I P R E P R I N 1 W H I S E C U R I T Y L S E C U R I T Y . W P D
P a g e 3
N o v e m b e r 2 6 , 1 9 9 6
RCTC Study of Electronic Surveillance Options for Riverside Rail Stations
UP right-of-way back to the monitoring station that is assumed to be at or near the Riverside
Station. Again this cost is the pure cost of installation, and does not include any cost to UP for
the easement or license agreement that may be required. If reasonable arrangements can be made
with MCI to lease their existing fiber, the fiber option may become an even more attractive
solution for the Pedley Station. If the cost of obtaining access to an existing fiber optic system
does not appear viable from either direct installation or leasing from MCI, a hybrid solution could
be utilized as discussed above whereby the other stations utilized fiber and the Pedley station
utilized a series of leased T1 data lines as discussed in the Tl option.
If the Commission elects to move forward with any of the surveillance alternatives, one important
policy decision that must be made is how to handle the growth of vegetation. The stations are all
relatively young at this point in time and the vegetation, particularly the trees, do not pose much
of a problem in interfering with the use of a camera to monitor the parking lot areas. However,
the existing trees and some of the other vegetation will become major impediments to monitoring
the station parking lots in the very near future. The Commission will have to either add
significant numbers of additional cameras, keep the trees trimmed very tight, or settle for reduced
coverage of the parking lot areas where dark surveillance areas will occur. •
F:UJSERSTREPRINTN ilSECURITIVECURTrY.WPD
Page 4
November 26, 1996
•
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STATION (TYPICAL)
TOTAL OF 4
F.O. Patch
Panel
I
I
I
I
I
F.O. Palehl
WD
Combiner Panel
I
Station
Communications
Building
I
FACILITY
SECURITY
19' Monitor
Sin 4
Sin 3
Ean 2
Stn 4 Sin 3 Stn 2 Sin 1
12 ea. -14' Monitor
Station 1.4
Maintenance
Order Wire D
SW
1 I
I f
I I
I I
I f
I I
I I
I I
I I
I I
I I
I f
I I
Video
Multiplex
Unit
� I
I I
I I
I
I
I I
I
I i
I I I
.f
I I
I f
I f
Control Room I
J L
Figure 2
PTZ
MUX
WD
SPilter
1330 nm
1550 nm F.O. I
Patch
I
I
I
I
I
A
Leased 1
J (Dark) Aber I
I
I
I
I
I
I
I
I
I
I
Fiber
Spline
Bac
I
I
I
I
Maintenance
T
CommuNoations Room
"
$ 1 0
$ 0
1 0 y e a r P r o j e c t i o n o f T o t a l C o s t
u s i n g 5 % e s c a l a t i o n o n a n n u a l c o s t s
G u a r d F i b e r P h o n e T 1 1
F i g u r e 3
T 1 - 4 H y b r i d
Initial Capital Cost for Each Option
$2, 000
$1, 500
. -0
ci $1, 000
•
$500
$0
Guard Fiber Phone T1-1 T1-4 Hybrid
Figure 4 y
•
"
$ 1 0
$ 0
G u a r d
1 0 y e a r P r o j e c t i o n o f A n n u a l C o s t
u s i n g 5 % e s c a l a t i o n o n a n n u a l c o s t s
F i b e r
P h o n e T 1 - 1
F i g u r e 5
T 1 - 4
H y b r i d
"
"
"
i
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A . P a s s e n
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E u i m e n t I t e m
e . o o r a m e r a
u t o I r i s L e n s 8 - 4 8 m m
F i x e d L e n s
P o w e r S u " I I C a m e r a b P T Z
P a n T i l t B a s e
P o l e / W a l l M o u n t
" u t d o o r C a m e r a H o u s i n
S i n a i D i s t r i b u t i o n U n i t P T Z
R e c e i v e r / D r i v e r 2 4 v a c .
I n s t a l l a t i o n
i d e o C a b l e f t . i n s t a l l e d
P o w e r C a b l e f t . i n s t a l l e d
T Z C o n t r o l C a b l e f t . i n s t a l l e d
a m e r a I n s t a l l a t i o n e a . u n i t
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o t a
B . M o n i t o r i n " F a c i l i t
"
0
a c o u n o n r o e r
o n t r o l l e r S o f t w a r e
o n i t o r 1 4 i n c h
M o n i t o r 2 0 i n c h
M o n i t o r M o u n t
i d e o D u l e x e r
i d e o R e c o r d e r w i t h M o u n t
S i n a l D i s t r i b u t i o n U n i t P T Z
I n s t a l l a t i o n
d e o E u i " m e n t I n s t a l l a t i o n m h r s
o t a - - - - -
I . B a s i c V i d e o E q u i p m e n t - C o m m o n T o A l l O p t i o n s
$ / U n i t
9
$ 8 5 0
$ 2 0 0
o w n t o w n
9
4
$ 1 9 5
$ 1 3 3 0 4
$ 5 6 9
$ 2 4 9
9
$ 4 2 2 I 1
$ 7 0 8
1
$ 7 5 5 0 0
$ 6 5 5 0 0
$ 7
$ 2 0 0
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2 6 0 0
9
1
��j L
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m i l
$ 1 7 0 9 . 0 0
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1 2
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m o u n t I I n n s
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m o u n t
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m o u n t ! n i t s
4 $ 3 4 0 0
4
m o u n t
5
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3 $ 8 0 0
$ 3 9 0
$ 5 3 2 0
$ 4 4 8
$ 1 9 9 2
1 $ 4 2 2
$ 7 0 8
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$ 3 2 2 0 0
$ 2 7 6 0 0
$ 1 8 0 0 $ 1 8 2 0 0
$ 1 6 0 0
E - - - - $ 1 0 0 0
$ 5 3 2 0
$ 5 0 4
$ 7 0 8
$ 0
7
$ 3 9 2
$ 7 0 8
7 $ 3 9 2
1
$ 0
$ 3 8 5 0 0 4 0 0 0 $ 2 8 0 0 0 4 0 0 0
$ 3 3 0 0 0 4 0 0 0 $ 2 4 0 0 0 4 0 0 0
$ 1 8 2 0 0
$ 1 0 0 0
m o u n t
.
$ 1 7 0 9
$ 4 0 4 4
$ 8 5 0
$ 1 1 1 8
$ 1 0 2 6 8
$ 1 6 1 0 0
$ 2 2 7 7
$ 1 6 8 8
$ 0
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3
2
$ 6 0 0
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4 $ 5 3 2 0
2 6 0 0 $ 1 8 2 0 0 2 6 0 0
7 $ 1 4 0 0
1 $ 1 0 0 0
3 $ 6 0 0
2 $ 3 9 0
4 $ 5 3 2 0
7
1
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$ 0
4
2
4
8
1
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8
o t a
m o u n
1
1 6 $ 1 3 6 0 0
1 5 $ 3 0 0 0
9 $ 1 7 5 5
1 6
3 1
3 ��
4
0
1 8 1 0 0
1 8 1 0 0
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$ 0
$ 1 2 6 7 0 0
$ 1 0 8 6 0 0
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4 $ 4 0 0 0
I I
1
II, Transmission Equipment - For Studied Options
A. Total Equipment for all Passenger Stations
Equipment 11 Leased Tel. Line
Item 14/Unit [Units j
Slow Scan Video Transmitter $2,175 I
ideo Mux
Encoder & T-1 CSU
ideo Modulator (10 Channel)
ideo Combiner (8 Channel)
1x2 Splitter / Combiner
ack Mount Chassis
ower Supply for VFMS
M Data Modulator
M Data Demodulator
Digital Interface (FMRX)
Spacer
ignal Combiner (TX/RX)
1300nm DFB Laser Transmitter
1500nm Laser Receiver
ave Division Multiplexer
Fiber Optic Term Panel
Equipment Installation (mhrs)
Subtoial --
$1,900
$9,825
$18,200
$270
$8
$400.
$375
$870
$700
$250
$50
$270
$7,450
$4,350
$8,000
$700
$50
31
Amount nits
$67,425
$0
$0
$0
$0
$0
0
40
$0
$0
$0
$0
$0
$0
. $0
$0
$0
$0
$0
$2,000
I $69,4251
80
9
4 Videos)
T-1
1 Video)
Fiber Optics
Amount
nits
, mount
nits
Amount
$0
$0
I $17,100
$0
•
$88,425
$0
$0
31
$304,575
$0
$0
4
$64,800'
$0
$0
8
$2,160
$0
$0
4
$24
$0
$0
4
$1,600
$0
$0
$0
$0
4
$1,500
$0
$0
4
$3,480
$0
$0
4
$2,800
•4
$1,000
$0
, $0
4
$200
$0
$0
$0
$0
4
4
$1,080
$29,800
$0
$0
4
$17,400
$0
$0
4
$32.000
$0
$4 000
60
$0
3 000
7
120
$4,900
$8 000
1'. 1
0,.751
!
•
"
"
I I . T r a n s m i s s i o n E q u i p m e n t - F o r S t u d i e d O p t i o n s
B . M o n i t o r i n F a c i l i t E u i m e n t
t e m
o w c a n e o ' e c e i v e r
i d e o D e m u x
D e c o d e r b T - 1 C S U
i d e o D e m o d u l a t o r 1 0 C h a n
i d e o S l i t t e r 8 C h a n n e l
1 x 4 S l i t t e r
R a c k M o u n t C h a s s i s
P o w e r S u " " I f o r V F M S
F M D a t a M o d u l a t o r
F M D a t a D e m o d u l a t o r
D i i t a l I n t e r f a c e F M X
S a c e r
S i n a l C o m b i n e r X / R X
1 3 0 0 n m A P D R e c e i v e r
1 5 0 0 n m D F 8 L a s e r T r a n s m i t t e r
W a v e D i v i s i o n M u l t i l e x e r
F i b e r O t i c T e r m P a n e l
E u i e n t I n s t a l l a t i o n m h r s
V i d e o C a b l e f t . I n s t a l l e d
F . O . C a b l e f t . I n s t a l l e d
u t o t a -
o t a o r r a n s m i s s i o n " M o n s
$ 1 9 0 0
$ 8 7 0 0
$ 1 6 9 2 5
$ 3 4 5 0
$ 9 1 2 5
$ 5 0 0 0
m o u n t
$ 0 9 $ 1 7 1 0 0
4 0 $ 2 0 0 0
6 0 0 0 $ 4 2 0 0 0
9 $ 7 8 3 0 0 3 1
8 0 $ 4 0 0 0
6 0
6 0 0 0 $ 4 2 0 0 0 6 0 0 0
m o u n t
$ 0
$ 0
$ 6 7 7 0 0
$ 0 4 $ 8 0
$ 0 4 $ 4 0
$ 0 4 $ 1 6 0 0
$ 0 4 $ 1 5 0 0
$ 0 4 $ 3 4 8 0
$ 0 4 $ 3 4 8 0
$ 0 4 $ 1 0 0 0
$ 0 4 $ 2 0 0
$ 0 4 $ 2 4
$ 0 4 $ 1 3 8 0 0
$ 0 4 " $ 3 6 5 0 0
$ 0 4 $ 2 0 0 0 0
$ 0 1 $ 7 0 0
$ 3 0 0 0 1 2 0 $ 6 0 0 0
$ 4 2 0 0 0 $ 0
$ 0 6 0 0 0 $ 6 0 0 0 0
$ 0
$ 2 6 9 7 0 0
$ 0
A. Fiber Installation Costs
Item
Includes CableA$5/ft
threct Plowing (ft. insta e
Trenching Suburban / Rural (ft. installed
Trenching Urban (ft. installed)
Trenching Heavy Urban (ft. installed)
Bridge Attachments (ft. installed)
Interface Housing (installed)
rota!
S/Unit
$17
$25
$35
$40
$2.500
III. Fiber Optic Option
Downtown
Pedle
knits moun nits moun
15100 $151,000
2000
1
$0
$0
$70,000
$0
$2 500
1 $72,500
B. Microwave Link from Station to Caltrans Fiber Optic Interlace point
Equipment
Item
S/Unit
Microwave Radio Terminal (23GH=) $55,000.
Monopole Mast w/ Antennas
Video/T-1 Adapter
$75,000
Installation and Test (mhrs) $9,825
$50
Interface Housing (Installed)
total $2,500
0
14300
3600
2800
$243,100
$90,000
$98,000
$0
$0
1.$582,100
La Sierra West Corona
Units 1 Amount Units I Amount
$110,000
2
2
16
40
1
$150,000
$157,200
$2,000
$2 ,5500
15421,700
2
2
16
40
1
3110,000
$150,000
$157,200
$2,000
$2.500
, $421,700
La Sierra
ni s moun
1500
400
1000
1
$0
$25,500
$10,000
$0
$40,000
$2 500
1 smboo
West Corona
nits I Amount
Sante Fe
Units
Station
'Amount
$0
$0
4500
$76,500
$0
1500
$37,500
$0
$0
1500
$52,500
500
$20,000
SO
1
$2 500
$0
,
$136,300
1$52,500
•
"
"
i
I V . S U M M A R Y O F C A P I T A L & A N N U A L C O S T S
S t a t i o n
S t a t i o n
D o w n T o w n
R i v e r s i d e
a
A N N U A L _ C O S T S _
o n i t o n n " i . m e n t
T r a n s m i s s i o n E ' . m e n t
S u b t o t a l I n i t i a l I n v e s t m e n t
A n n u a l M a i n t e n a n c e r 1 0 %
A n n u a l L e a s e C o s t s
G u a r d C o s t 1 . 5 G u a r d s
S u b t o t a l A n n u a l C o s t s
F i b e r i n s t a l l a t i o n
S u b t o t a l I n i t i a l I n v e s t m e n t
A n n u a l M a i n t e n a n c e " 1 0 %
n a
I n v e s t m e n t
$ 2 1 6 1 0 4
$ 2 6 2 6 8 4
n n u a
C o s t s
$ 2 6 2 6 8
$ 1 3 1 4 0 0
$ 1 5 7 6 6 8
$ 1 1 5 0 5 0
$ 7 2 5 0 0
$ 1 8 7 5 5 0
$ 1 8 7 5 5
? l ��' ��J r ! �� $ 1 8 7 5 5
L a S i e r r a " ��; h ; . ��
, $ 9 2 0 8 5
' " S 9 2 0 8 5
4 7 1 J ' t a I
n t a
n v e s t m e n t
$ 1 2 4 2 9 0
$ 1 7 0 8 7 0
$ 1 1 5 0 5 0
$ 1 1 5 0 5 0
e s t C o r o n a
L i u : L a
L
P e d l e
I I S t a t i o n s
i
S u b t o t a l A n n u a l C o s t s
F i b e r I n s t a l l a t i o n
S u b t o t a l I n i t i a l I n v e s t m e n t
A n n u a l M a i n t e n a n c e 1 0 %
S u b t o t a l A n n u a l C o s t s
" f "
F b e r I n s t a l l a t i o n
S u b t o t a l I n i t i a l I n v e s t m e n t
A n n u a l M a i n t e n a n c e 1 0 %
S u b t o t a l A n n u a l C o s t s
F i b e r I n s t a l l a t i o n
A n n u a l M a i n t e n a n c e ` 1 0 %
S u b t o t a l A n n u a l C o s t s
S u b t o t a l I n i t i a l I n v e s t m e n t
5 7 8 0 0 0
8 1 . 7 0 0 8 5
$ 1 7 0 0 9
$ 1 7 0 0 9
$ 1 0 1 5 2 0
/
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T O :
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F R O M :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
S a n J a c i n t o B r a n c h l i n e T r a c k I m p r o v e m e n t S t u d y ; P o l i c y a n d P r o g r a m
I m p l i c a t i o n s
D u r i n g t h e N o v e m b e r 1 4 , 1 9 9 6 m e e t i n g , t h e C o m m i s s i o n c o n s i d e r e d a n a g e n d a i t e m r e l a t e d t o t h e
S a n J a c i n t o B r a n c h l i n e T r a c k I m p r o v e m e n t S t u d y ; P o l i c y a n d P r o g r a m I m p l i c a t i o n s . T h e t e x t o f
t h a t a g e n d a i t e m , w h i c h w a s a p p r o v e d b y t h e C o m m i s s i o n , i s i n c l u d e d h e r e a s A t t a c h m e n t B . T h e
a c t i o n s w h i c h w e r e t a k e n b y t h e C o m m i s s i o n a r e a s f o l l o w s :
1 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o h a v e a f i n a n c i a l p l a n d o n e .
2 ) E a r m a r k $ 1 . 2 m i l l i o n o f f e d e r a l f u n d s f o r g r a d e c r o s s i n g s a n d d r a i n a g e i m p r o v e m e n t s , w i t h
t h e p r e f e r r e d m a t c h i d e n t i f i e d a s T S M ( $ 5 6 5 , 0 0 0 ) ; a n d ,
3 ) D e f e r d e c i s i o n o n a c c e p t a n c e o f f r e i g h t r e s p o n s i b i l i t i e s u n t i l a b u s i n e s s p l a n c a n b e d r a f t e d
a n d r e v i e w e d .
S i n c e t h e N o v e m b e r 1 4 , 1 9 9 6 m e e t i n g , I e x e c u t e d a c o n t r a c t w i t h A . W i l l i a m A n d e r s o n o f F r e i g h t
S e r v i c e s , I n c . t o p r e p a r e a b u s i n e s s p l a n f o r a s h o r t - l i n e o p e r a t i o n o n t h e S a n J a c i n t o B r a n c h l i n e
b a s e d u p o n t h e i m p r o v e m e n t a n d o p e r a t i o n s a s s u m p t i o n s f r o m t h e B o y l e E n g i n e e r i n g r e p o r t . T h e
b u s i n e s s p l a n i s i n t e n d e d t o s e r v e a s i n f o r m a t i o n t o d e t e r m i n e i f a s h o r t - l i n e o p e r a t i o n i s f i n a n c i a l l y
v i a b l e a n d i s i n c l u d e d a s A t t a c h m e n t A .
F I N A N C I A L D A T A :
P r o j e c t C o s t :
$ 1 , 7 6 5 , 0 0 0
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C M A Q ; S t a t e T S M
I n c l u d e d I n C u r r e n t Y e a r
B u d g e t ( Y / N ) :
N o
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W i l l b e b u d g e t e d f o r F Y 9 7 / 9 8
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n :
1 ) R e v i e w t h e b u s i n e s s p l a n t o d e t e r m i n e i f a s h o r t - l i n e r a i l o p e r a t i o n o n t h e S a n J a c i n t o
B r a n c h l i n e w o u l d b e f i n a n c i a l l y v i a b l e ; a n d ,
I f d e t e r m i n e d t o b e v i a b l e , c o n s i d e r i f R C T C s h o u l d s e e k a n d a c c e p t t h e t r a n s f e r o f f r e i g h t
u s e r i g h t s f r o m B N S F a s a c o n d i t i o n o f a d d i t i o n a l c a p i t a l i m p r o v e m e n t s a s d o c u m e n t e d b y
t h e N o v e m b e r 1 4 , 1 9 9 6 a g e n d a i t e m ( A t t a c h m e n t B ) .
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P o s t O f f i c e B o x 9 0 8 " E u g e n e . O r e g o n 9 7 4 4 0
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3 5 6 0 U n i v e r s i t y A v e n u e , S u i t e 1 0 0
R i v e r s i d e , C A 9 2 5 0 1
D e a r J a c k :
F a x ( 5 4 1 ) 5 4 5 - 8 8 4
W e a r e v e r y p l e a s e d t o p r e s e n t o u r d r a f t r e p o r t o n t h e b u s i n e s s p l a n f o r a s h o r t
l i n e o p e r a t i o n o f t h e S a n J a c i n t o B r a n c h l i n e . T h e S a n J a c i n t o B r a n c h i s t y p i c a l o f
m a n y b r a n c h l i n e s t h r o u g h o u t t h e U n i t e d S t a t e s t h a t c a n b e t t e r s e r v e f r e i g h t c u s t o m e r s
u s i n g a s h o r t l i n e o p e r a t o r .
Y o u w i l l n o t e t h a t t h e r e v e n u e a n d c o s t f a c t o r s i n t h e p r o f o r m a o p e r a t i n g
s t a t e m e n t h a v e c h a n g e d s i n c e o u r p r e l i m i n a r y s u b m i s s i o n o n D e c e m b e r 1 9 , 1 9 9 6 . W h i l e
t h e s e c h a n g e s s h o w t h e s h o r t l i n e o p e r a t i o n b e i n g m o r e p r o f i t a b l e , t h e e c o n o m i c s a r e
s t i l l o n t h e c o n s e r v a t i v e s i d e . I t s h o u l d b e n o t e d , h o w e v e r , t h a t t h e a c t u a l i n t e r c h a n g e
a r r a n g e m e n t s a n d r e v e n u e d i v i s i o n s w i t h t h e B N S F c o u l d m a t e r i a l l y i m p a c t t h e s h o r t
l i n e ' s f i n a n c i a l r e s u l t s .
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c u s t o m e r s , s u c h a s S t a r M i l l i n g , c o u l d r e a p t h e b e n e f i t s o f o r d e r i n g l a r g e b l o c k s o f c a r s
t o r e a l i z e l o w e r s h i p p i n g c o s t s . I n a d d i t i o n , b a s e d o n t y p i c a l s h o r t l i n e d i v i s i o n s o f
r e v e n u e , i t d o e s n o t a p p e a r t h a t t h e o n - l i n e c u s t o m e r s w o u l d n e e d t o p a y a n y
i n c r e m e n t a l f e e s t o t h e s h o r t l i n e f o r r o u t i n e s e r v i c e .
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q u e s t i o n s , a n d v i s i t i n g w i t h y o u i n t h e n e a r f u t u r e .
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R R T A / B e n e f i t s $ 3 6 , 1 0 0 $ 3 6 , 1 0 0 $ 3 6 , 1 0 0 $ 3 5 , 1 0 0 $ 3 5 , 1 0 0
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T O T A L T R A N S P O R T A T I O N $ 5 9 6 , 3 5 4 $ 6 9 6 , 7 4 8 $ 5 9 7 , 1 4 3 $ 5 9 7 , 5 4 4 $ 5 9 7 , 9 4 7
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"
6 L Z ' S 0 t $ 1 7 9 0 1 9 t 1 $ ( 9 9 L 1 P L $ ) 0 0 9 ' Z Z Z $ 3 9 3 1 , 9 1 $ 3 1 1 0 0 N 1 1 3 N
( e o y u e s t g e p p u s s e x e s m p g )
6 L Z ' S O t $ V 9 0 ' 9 1 1 $ ( 9 9 L ' b L $ ) 0 0 9 ' Z Z Z $ Z 9 Z ' t i 9 t $ 3 1 0 1 0 0 N 1 O N I l V k i 3 d 0
v s s ' Q O t ' t $ Z 0 6 ' � 8 s ' t $ 5 0 6 ' 9 9 Z ' t $ 0 9 L ' 3 9 6 $ 8 � � ' 1 7 1 0 ' 1 $ S 3 S N 3 d X 3 1 V 1 0 1
� � 8 ' S O Z ' t $ 9 9 6 1 3 6 1 1 1 $ 6 � V a s t ' t $ 0 5 � ' S 8 t ' 1 $ 0 0 9 ' 8 L 1 ' 1 $ 3 n N 3 A 3 1 i 1 V 1 0 1
S 3 S N 3 d X 3
9 J e 0 A
b n e A � A r e A z r e e A t m e A
e i w o 3 0 J d 6 u g e J e d 0 O P A 3 e r u e S
s I S M I u V I S 0 0 P e O E M B E : 1 O S 3 ) P e 4 e J 0 d 1 0 3 u 1 e o y u e S
"
"
"
N o t r e t o t h e O p e r a t i n g P r o f o r m a S t a t e m e n t
1 . R e v e n u e : R e v e n u e w a s d e r i v e d b a s e d o n t h e p r o j e c t e d s h i p p i n g v o l u m e s
o f t h e f i v e a c t i v e c u s t o m e r s .
A l p h a O w e n s C o r n i n g
P . W . P i p e
M c A n a l l e y E n t e r p r i s e s
M e t r o W a t e r
S t a r M i l l i n g
2 5 c a r s p e r m o n t h
5 0 c a r s p e r m o n t h
5 8 c a r s p e r m o n t h
5 c a r s p e r m o n t h
2 2 0 c a r s p e r m o n t h
T h e r e v e n u e f a c t o r s a r e b a s e d o n t y p i c a l s h o r t l i n e d i v i s i o n s t h a t r a n g e
f r o m a h i g h o f $ 4 5 0 f o r t h e t a n k c a r s h i p m e n t s t o A l p h a O w e n s C o r n i n g
a n d M e t r o W a t e r t o $ 3 5 0 f o r t h e p l a s t i c r e s i n s f o r P . W . P i p e . P e r c a r
f a c t o r s f o r g r a i n s h i p m e n t s w e r e a p p l i e d a s f o l l o w s : $ 2 7 0 p e r c a r f o r
s i n g l e c a r s h i p m e n t s , $ 2 3 0 f o r 5 4 - c a r b l o c k s , a n d $ 2 5 5 f o r 2 7 - c a r b l o c k s .
I t s h o u l d b e n o t e d t h a t d u e t o t h e n e c e s s i t y o f h a u l i n g l a r g e b l o c k s o f c a r s
t o t h e r e c e i v e r s i n s e v e r a l s e p a r a t e t r i p s u p t h e h i l l , t h e s h o r t l i n e d o e s
n o t g a i n s u b s t a n t i a l e f f i c i e n c i e s f r o m l a r g e r s i z e g r a i n s h i p m e n t s ( 2 7 o r
5 4 c a r b l o c k s ) .
2 . E x p e n s e s :
a . R o u t i n e m a i n t e n a n c e o f w a y : R o u t i n e m a i n t e n a n c e o f w a y c o v e r s
e m e r g e n c y t i e r e p l a c e m e n t s , c u l v e r t c l e a n i n g , v e g e t a t i o n c o n t r o l ,
t r a c k a n d s i g n a l i n s p e c t i o n s , a n d t a m p i n g . I t s h o u l d b e n o t e d t h a t
t h e l e v e l o f e f f o r t i s b a s e d o n m a i n t a i n i n g t h e S a n J a c i n t o B r a n c h
t o 7 t h S t r e e t i n P e r r i s . T h i s i s a b o u t t h r e e m i l e s b e y o n d t h e l a s t
f r e i g h t c u s t o m e r . I f t h e s e t h r e e m i l e s a r e n o t i n t h e m a i n t e n a n c e
r e s p o n s i b i l i t y f o r t h e s h o r t l i n e , t h e m a i n t e n a n c e o f w a y e x p e n s e
c o u l d b e r e d u c e d a c c o r d i n g l y .
2 8
b. Program Maintenance: To provide a gradual improvement in track
quality, the maintenance of way plan is based on installing 6,000
. ties every third year by a contractor and also replacing one -mile of
rail every_four years, also through a track contractor. It should be
noted that over the first five years, the rail program is not
necessary, and a lower number of ties could be replaced without
materially impacting operations. The entire 7nA;nKne would be
surfaced every five years.
c. Locomotive Lane and Maintenance: Three locomotives with a
rating of about 2,000 horsepower each would provide the motive
power for the short line. It is proposed that at least initially these
be obtained on a turn -key, full -service lease arrangement that
would require the short line to provide only routine daily service,
such as fueling, sanding, and daily inspections. The lease rate is
$2,000 per unit per month. The maintenance is $19 for the first 50
hours per month, $15 for the next 50 hours, $6 for the next 100
hours, and $4.50 per hour for additional usage per unit.
d. Transportation: The transportation expenses include train crews,
fuel, and a small amount for freight claims and minor derailments.
The cost of fuel was quoted by a Los Angeles area distributor at 90
cents per gallon delivered. Operations were projected to occur on
287 days: Monday through Friday, and 45 weekend days.
e. General and Administrative: The general and administrative
expenses cover the full range of overhead including a general
manager, car accounting, property and liability insurance,
accounting and legal services, office, and support expenses.
29
•
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"
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R a i l r o a d w o r k e r e m p l o y e r s b e a r a h i g h e r c o s t o f e m p l o y m .
c o m p a r e d t o o t h e r i n d u s t r i e s . T h e r a i l r o a d e q u i v a l e n t o f S o o
S e c u r i t y ( R a i l r o a d R e t i r e m e n t ) c r e a t e s a t a x b u r d e n f o r e m p l o y
e a r n i n g n o m o r e t h a n $ 4 8 , 6 0 0 o f 1 2 . 5 5 p e r c e n t c o m p a r e d t o 7
p e r c e n t f o r n o n - r a i l r o a d w o r k e r s . H o w e v e r , t h e e m p l o y e r ' s s h
o f t h e R a i l r o a d R e t i r e m e n t t a x e s i s 2 3 . 7 5 p e r c e n t p l u s a w o n t
s u r c h a r g e o f $ 5 5 . 7 6 f o r f u l l - t i m e e m p l o y e e s . F e d f
u n e m p l o y m e n t i s a b o u t $ 3 5 . 6 0 p e r m o n t h . T h e s e c o s t s p l u
r e a s o n a b l e h e a l t h i n s u r a n c e p a c k a g e p l a c e s t h e a v e r a g e e m p l o
e m p l o y m e n t c o s t a t 4 5 p e r c e n t o f t h e b a s e s a l a r y .
f . C a r H i r e : C a r h i r e i s p a i d t o t h e o w n e r o f t h e c a r s u s e d
s h i p m e n t s a r r i v i n g o n t h e s h o r t l i n e . T h e r e i s a c o m b i n a t i o n
r a i l r o a d o w n e d c a r s t h a t a r e p a i d o n b o t h a t i m e a n d m i l e a g e b a
w h i l e p r i v a t e l y o w n e d c a r s , s u c h a s t h e t a n k c a r s a n d m a n y o f
c o v e r e d h o p p e r s , a r e p a i d o n l y o n a l o a d e d m i l e b a s i s .
8
O t h e r e x p e n s e s : T h e s e r e p r e s e n t c o n t i n g e n c i e s t h a t w o u l d c o
t h e s e l f - i n s u r e d r e t e n t i o n ( $ 2 5 , 0 0 0 ) o f a l i a b i l i t y c l a i m , a n d i n
f i r s t y e a r , s t a r t - u p c o s t s . I t s h o u l d b e n o t e d t h a t t h e r e h a v e b
n o c o s t f a c t o r s i n c o r p o r a t e d t h a t w o u l d r e p r e s e n t a f r a n c h i s e
f o r R i v e r s i d e C o u n t y .
3 0
Item
JACINTrO';OPERAIDTG <PROFORMA
OPERATING STATISD:2
Year
Year 4
Year
Car Miles (Ldd and Mty)
127,892
128,395
128,900
129,406
129,915
Gross Ton -Miles (1000s)
10,495
10,537
10,578
10,620
10,662
Train -Miles
10,84.8
10,848
10,848
10,848
10,848
Trains Operated (each
way)
574
574
574
574
574
Gross Tons (1000s) per
Mile of Road
555
558
560
562
564
Average Cars per Train
(loaded and empty)
11.8
11.8
11.9
11.9
12.0
Average Gross Trailing
Tons per Train
967
971
975
979
983
Road Train -Hours: Total
2,041
2,041
2,041
2,041
2,041
Road Locomotive Unit -
Miles
32,545
32,545
32,545
32,545
32,545
Road Locomotive Unit -
Hours: Total
6,124
6,124
6,124
6,124
6,124
31
•
ATTACHMENT B
TEXT OF NOVEMBER 14, 1996 AGENDA ITEM
SAN JACINTO BRANCHLINE TRACK IMPROVEMENT STUDY; POLICY AND
PROGRAM IMPLICATIONS
During the April 10, 1996 process for re -programming of carryover Federal Discretionary Surface
Transportation Program (STP) and Congestion Mitigation/Air Quality funding from the currently
authorized Intermodal Surface Transportation Efficiency Act (ISTEA) funds, $2.7 million was
programmed for improvements to the San Jacinto subdivision to facilitate freight service; with
identified matching funds of $480,000 the total under the 1995 program is $3.18 million.
Subsequently, during the August 14, 1996 process for prospective programming of such funds from
the first two years of NEXTEA (ISTEA reauthorization), an additional $4.923 million of federal
funding was programmed for additional improvements; the minimum required match for these
additional funds are $565,000 for a total of $5.488 million. The total of programmed funds for
environmental, engineering, and construction of track improvements on the San Jacinto subdivision
is $8.668 million.
Following the April 1996 action, RCTC amended its contract with Boyle Engineering, in association
with HDR Engineering, to prepare a track improvement study to determine the level of investment
necessary for reasonable accommodation of freight needs on the line. Attached is a copy of their
study; Appendices A through E are not included.
It is important to note that Star Milling Company is the major shipper on the line. Of the current 325
freight cars per month, Star Milling accounts for 220 cars. Star Milling has informed us that they
can no longer effectively compete for business within their principal Southern California market area
unless they are able to get rail freight rates reduced through delivery of "unit trains". Unit trains are
multiple car train consists of a single commodity; Burlington Northern/Santa Fe generally requires
a unit train of at least 54 cars. The poor condition of the track, and the grades and curvature of the
track structure in the Box Springs area now prohibits BNSF from delivering "unit trains" to Star
Milling or other customers on the line.
The "Track Improvement Study" documents that the cost of addressing the Box Springs grade
problems to accommodate "unit trains" to Star Milling would be prohibitive at $21.6 million. An
alternative approach, which would necessitate inter -connecting with Union Pacific to provide for
"unit train" storage at an inter -tie of the San Jacinto branchline and the Union Pacific's Riverside
branchline, would have a more reasonable cost of approximately $9.2 million. This cost estimate
is inclusive of environmental and engineering costs.
This more reasonable alternative is based upon the assumption that freight use rights should be
transferred from BNSF to RCTC; RCTC would contract with a short -line operator, which should
enable a reduced cost per car load to shippers because of more efficient costing.
The major policy implications discussed by the Budget/Finance Committee were:
1. BNSF vs. a shortline operator
BNSF now has the exclusive right for freight shipment on the line. They are to remain fully
responsible for maintenance of the rail line and are liable for any incidents until RCTC initiates
passenger service on the line. The vast size of the BNSF operation provides the Commission
comfort that it is not exposed to liability claims or financial obligations for trackage improvements
which we would not initiate.
However, the costs BNSF charges to Star Milling based on a "single -car" rate is destroying the
economic viability of freight on the line. A shortline operator should result in more reasonable
pricing to shippers, but the economic viability of any shortline operator is minuscule in comparison
with BNSF. If RCTC lets BNSF "off the hook" by accepting the transfer of the freight right to
enable a shortline operator, RCTC may be at greater financial risk if that shortline operator fails.
On the other hand, if RCTC asserts its authority to refuse transfer of freight responsibility to a
shortline, BNSF's pricing strategy may ultimately chase shippers off the line triggering a move by
BNSF to abandon freight service on the line (which it has already done in an informal sense past
Perris) and leave RCTC with some future undefined obligation if local public policy favors some
continuation of freight service.
I must note, with some irony, that BNSF may still believe that the freight use right has financial
value, presumably based upon their existing "single -car" pricing, even though that pricing practice
threatens the economic viability of rail service on the line by forcing the relocation of Star Milling.
It would seem more logical for BNSF to establish a revenue based value for the line based what a
shortline operator could reasonably pay from current freight shipment activities, assuming Star
Milling and McNally are paying "unit train" rather than "single -car" rates. It would not be
appropriate to determine value based upon "across the fence" or "net liquidation" estimates, since
RCTC has already acquired fee -title interest which includes the value of existing capital.
2. What to do with the programmed funds?
Again, the "Track Improvement Study" proposes $9,224,500 for improvements (See Table 6, Page
7-5). Approximately $1.2 million of that funding is for at -grade crossings at Blaine Street in
Riverside, and at -grade crossings and related drainage improvements in the vicinity of Perris which
may be constructed subject to Public Utilities Commission authorization. A PUC Administrative
Law Judge is anticipated to render his decision on reopening of crossings near Perris within the next
few months. It should be assumed that funding for these projects should be unconditionally
available.
The balance of the $8 million proposed improvements are for trackage structure and siding to
accommodate enhanced freight. The question is should the Commission proceed with seeking
authorization to expend these programmed funds unless the concerns of the major shippers on the
line are addressed? If Star Milling is forced to relocate to obtain "unit train" rates or to enjoy
competition to achieve acceptable freight rates, is that amount of public investment warranted?
3. How should the federal funds be matched?
The initial $2.7 million of FY 96/97 federal funding is proposed to be matched by Caltrans
Transportation Systems Management (TSM) funding as allowed by law, but it is guaranteed by
commitments of $480,000 from benefiting local agencies (i.e., City of Riverside for Blaine Street
crossing at $130,000 and County of Riverside for crossings and draining improvements near Perris
for $350,000).
"
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T h e a d d i t i o n a l $ 4 . 9 2 3 m i l l i o n o f f e d e r a l f u n d s m i g h t a l s o b e m a t c h w i t h S t a t e T S M f u n d s , b u t
s h o u l d a l s o b e b a c k s t o p p e d b y a l o c a l s o u r c e . C u r r e n t l y , R C T C r e c e i v e s $ 1 6 0 , 0 0 0 p e r y e a r o f
r e v e n u e f r o m i t s l e a s e d p r o p e r t i e s o n t h e S a n J a c i n t o s u b d i v i s i o n . I t w o u l d b e p o s s i b l e t o e i t h e r
i s s u e c o m m e r c i a l p a p e r f o r t h e $ 5 6 5 , 0 0 0 m a t c h , o r b o r r o w a g a i n s t o t h e r p r o p e r t y m a n a g e m e n t
r e v e n u e r e s e r v e s , a n d r e p a y o v e r 5 2 m o n t h s t o p r o v i d e a m a t c h g u a r a n t e e f o r t h e f e d e r a l f u n d s .
B U D G E T A N D F I N A N C E C O M M I T T E E R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n :
1 ) A u t h o r i z e t h e E x e c u t i v e D i r e c t o r t o h a v e a f i n a n c i a l p l a n d o n e .
2 ) E a r m a r k $ 1 . 2 m i l l i o n o f f e d e r a l f u n d s f o r g r a d e c r o s s i n g s a n d d r a i n a g e i m p r o v e m e n t s , w i t h
t h e p r e f e r r e d m a t c h i d e n t i f i e d a s T S M ( $ 5 6 5 , 0 0 0 ) ; a n d ,
3 ) D e f e r d e c i s i o n o n a c c e p t a n c e o f f r e i g h t r e s p o n s i b i l i t i e s u n t i l a b u s i n e s s p l a n c a n b e d r a f t e d
a n d r e v i e w e d .
"
"
A G E N D A I T E M # 7 C
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"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 5 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
S u s a n C o r n e l i s o n , R a i l P r o g r a m M a n a g e r
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
I n l a n d E m p i r e H i g h S p e e d R a i l C o r r i d o r R e f i n e m e n t
I n D e c e m b e r 1 9 9 6 , t h e C a l i f o r n i a H i g h S p e e d R a i l C o m m i s s i o n c o m p l e t e d i t s f i n a l r e p o r t a n d
r e c o m m e n d e d t h a t t h e p r o p o s e d h i g h s p e e d r a i l c o r r i d o r b e t w e e n S a n D i e g o a n d n o r t h e r n C a l i f o r n i a
i n c l u d e a n a l i g n m e n t t h r o u g h t h e I n l a n d E m p i r e . T h i s f i n d i n g r e p r e s e n t e d a s i g n i f i c a n t s u c c e s s f o r
R C T C ' s a d v o c a c y e f f o r t s , a n d , a l s o i n D e c e m b e r , R C T C v o t e d t o c r e a t e a j o i n t a d h o c c o m m i t t e e
t o f u r t h e r d e f i n e a p r e f e r r e d c o r r i d o r a n d a t t e m p t t o b u i l d a n I n l a n d E m p i r e c o n s e n s u s o n r o u t i n g .
T h e S a n B e r n a r d i n o A s s o c i a t e d G o v e r n m e n t s i s e x p e c t e d t o f o l l o w s u i t b y a p p o i n t i n g t h r e e o f i t s
m e m b e r s t o t h e a d h o c c o m m i t t e e t h i s m o n t h .
A t C o m m i s s i o n e r A l e x C l i f f o r d ' s r e q u e s t , R C T C ' s r a i l c o n s u l t a n t C a r l S c h i e r m e y e r p r e p a r e d t h e
a t t a c h e d a c t i o n p l a n t o m o r e s p e c i f i c a l l y d e f i n e a c o r r i d o r a l i g n m e n t a n d t o b u i l d a n I n l a n d E m p i r e
c o n s e n s u s w i t h w h i c h t o f u r t h e r i n f l u e n c e t h e S t a t e e f f o r t .
T h e w o r k p l a n , p r e s e n t e d a t a p r e l i m i n a r y m e e t i n g o f t h e a d h o c c o m m i t t e e , p r o p o s e s a c o s t o f
a p p r o x i m a t e l y $ 5 4 , 0 0 0 o v e r a f o u r - m o n t h p e r i o d , u t i l i z i n g t h e s e r v i c e s o f S c h i e r m e y e r C o n s u l t i n g
a n d A s s o c i a t e A l W i t z i g , u n d e r R C T C ' s c u r r e n t c o n t r a c t . C o m m i t t e e m e m b e r s , c o n s i s t i n g o f R C T C
a n d S A N B A G r e p r e s e n t a t i v e s , h a v e d i r e c t e d R C T C a n d S A N B A G s t a f f s t o r e q u e s t s h a r e d f u n d i n g ,
u p t o $ 3 0 , 0 0 0 e a c h , f r o m t h e i r r e s p e c t i v e B o a r d s .
A s u m m a r y o f t h e C a l i f o r n i a H i g h S p e e d C o m m i s s i o n ' s f i n a l r e p o r t i s a l s o a t t a c h e d f o r y o u r
i n f o r m a t i o n . C o m m i s s i o n e r s w i s h i n g t o r e v i e w t h e f u l l d o c u m e n t m a y r e q u e s t a c o p y f r o m R C T C
s t a f f .
F I N A N C I A L D A T A :
P r o j e c t C o s t :
U p t o $ 3 0 , 0 0 0
S o u r c e o f F u n d s :
W e s t e r n C o u n t y U n a l l o c a t e d T D A P l a n n i n g F u n d s
I n c l u d e d I n C u r r e n t Y e a r
B u d g e t ( Y / N ) :
N o
B u d g e t A d j u s t m e n t R e q u i r e d :
Y e s
S T A F F R E C O M M E N D A T I O N :
T h a t t h e C o m m i s s i o n a p p r o v e u p t o $ 3 0 , 0 0 0 t o j o i n t l y f u n d t h e w o r k p r o g r a m o f t h e A d H o c H i g h
S p e e d R a i l C o m m i t t e e i n r e f i n i n g a c o r r i d o r a l i g n m e n t a n d b u i l d i n g I n l a n d E m p i r e c o n s e n s u s .
"
S ��' S C H I E R M E Y E R C O N S U L T I N G S E R V I C E S " 6 0 0 T H E C T T Y P A R K W A Y W E S T , S U I T E 3 0 0 " O R A N G E , C A 9 2 8 6 8 " ( 7 1 4 ) 4 5 6 - 0 1 6 0
J a n u a r y 3 , 1 9 9 7
M r . A l e x C l i f f o r d , C h a i r m a n
R i v e r s i d e c o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
3 5 6 0 U n i v e r s i t y A v e n u e , S u i t e 1 0 0
R i v e r s i d e , C a l i f o r n i a 9 2 5 0 1
S u b j e c t : H i g h S p e e d R a i l S t u d y f o r t h e I n l a n d E m p i r e
D e a r A l e x :
P e r o u r d i s c u s s i o n s , e n c l o s e d i s a d r a f t p r o p o s a l t o c o n d u c t a m o r e
d e t a i l e d h i g h s p e e d r a i l a l i g n m e n t s t u d y w i t h i n t h e I n l a n d E m p i r e .
T h e g o a l o f t h i s e f f o r t i s t o h e l p f r a m e t h e t e r m s o f t h e f u t u r e
d e b a t e w i t h t h e S t a t e H i g h S p e e d R a i l A u t h o r i t y a s w e l l a s t o
d e v e l o p a p o l i t i c a l c o n s e n s u s w i t h i n t h e I n l a n d E m p i r e r e g a r d i n g a
p r e f e r r e d a l i g n m e n t a l t e r n a t i v e .
M r . A l W i t z i g w i l l b e t h e P r o j e c t M a n a g e r f o r t h i s e f f o r t . I w i l l
a l s o p r o v i d e a s s i s t a n c e i n s e v e r a l a r e a s . W e a r e p r e p a r e d t o
c o m m e n c e w o r k o n t h i s e f f o r t i m m e d i a t e l y a n d p r o p o s e a f o u r m o n t h
s c h e d u l e . T h u s a n e a r l y J a n u a r y N o t i c e t o P r o c e e d w o u l d r e s u l t i n
a c o m p l e t e d p r o j e c t i n e a r l y M a y .
I f y o u h a v e a n y q u e s t i o n s , p l e a s e d o n o t h e s i t a t e t o c o n t a c t m e a t
m y o f f i c e o r M r . W i t z i g d i r e c t l y a t ( 7 1 4 ) 8 3 6 - 0 6 4 8 .
S i n c e r e l y ,
C a r l H . S c h i e r m e y e r
Inland Empire High Speed RaII Planning Analysis
Proposed by Schierrneyer Consulting Services
January 3, 1997
BACKGROUND:
The Califomia High Speed Rail Commission was appointed in response to a Senate
Concurrent Resolution (SCR 6) in 1993 to establish a framework for constructing a high speed
rail system in Califomia. The Commission has just completed its three years of studies and
published its findings in a High Speed Rail Summary Report and Action Plan, adopted in
December 1996. The document supports the economic feasibility of a high speed rail system
and makes recommendations on the conceptual configuration for the system, including routes,
operations, ridership, finances and public support.
While the backbone system would connect Los Angeles to San Francisco via the Central
Valley, it was found that the potential use of the system and therefore its financial viability
would be greatly enhanced by adding extensions from Stockton and the East Bay area to
Sacramento and from Los Angeles to San Diego. In its final deliberations, the Commission
recommended that a San Diego extension use a corridor roughly parallel to 1-15 in Riverside
and San Diego Counties nether than the existing LOSSAN rail corridor along the coast This
decision seems to rest less on technical analysis than on the perception of opposition from
some LOSSAN corridor communities. The most pressing task now is to supply that technical
planning analysis as a basis for choosing a preferred routing and for building the necessary
consensus among local decisionmakers and the public.
The Commission adopted an Action Plan that recommends efforts to prepare for action by the
legislature or a ballot measure (or both) to carry out the high speed rail program. Such action
is expected by the year 2000. Meanwhile, the SCR 6 Commission's mandate has expired and
the ongoing activities of the Action Plan will form the mandate of a newly established High
Speed Rail Authority.
The Riverside County Transportation Commission (RCTC) seeks to identify planning issues
regarding the high speed rail system in the Inland Empire area. It is establishing a task force
with the San Bernardino Associated Govemments (SANBAG), in whose area a significant
section of the Los Angeles to 1-15 alignment will be looted. The ad hoc task forte's mandate
is to identify alignment alternatives for the route, consider station sites and examine some of
the possible impacts of the high speed rail system in the Inland Empire. Early examination of
these issues will help the region to understand the consequences of the high speed rail
program, provide a forum for discussion by elected officials, local govemment staff and the
general public. It will also contribute to developing a consensus in the region regarding this
important infrastructure element.
DISCUSSION:
Schiermeyer Consulting Services proposes to assist the task force in examining technical
issues and establishing a framework for public discussion of the impacts and opportunities of a
high speed rail system. A tentative list of questions frames the most relevant issues;below.
ti
•
The task force's discussion of these issues can constitute the beginning of public deliberation
in the region.
Where should the high speed rail line be located in the region?
Possible corridor alignments include existing rail corridors and the major freeway and highway
routes through the region, as well as new sections of right-of-way to connect portions of
existing alignments to create new corridors with selected advantages and/or reduced
environmental or socio-economic dislocations. The alignments must accommodate the
technical requirements of high speed rail lines, such as wide radius curves, acceptable vertical
gradients and, especially, the need for total grade separation from other modes of
transportation to ensure safety and efficient high speed operations. The length of alternate
corridors will affect capital costs and travel time; evaluation of such effects on ridership
attractiveness and financeability of the system must be considered as well.
Where should the trains stop?
Station locations are important both to the operational effectiveness of the rail system itself
and to the socio-economic and environmental condition of thereion the system ystem traverses.
Stations are the meeting points of the rail system with the local economy and the local
environment. They establish the focal points of long-distance travel in a region, similar to the
way an airport concentrates regional travel resources, in fact, Ontario Airport may provide a
study example of a multi -modal hub for high speed rail, air and local transit services. Stations
must be regionally accessible, with excellent transit connections and reasonable parking
opportunities. They also have another function as anchors of local land use and are thus a
strong element of activity center planning. An essential consensus -build'
ng l must be to
define a cohesive minimal network of stations that meets regional acccesgsosneeds while
safeguarding the operating integrity of a truly high speed rail system.
How will the alignments and stations affect the environment?
Environmental considerations have a twofold focus First the
speed rail technology must be described and put into the general characteristics rhigh
pers
technogies. Secondly, the .process of identifyingthe specific
of other transportation
alignments and stations can begin. pecfic local constraints for locating
How does high speed rail fit into the regional transportation system?
A high speed rail system is an intercity connection to the rest of Califomia. Regional plans and
existing transportation services may need to be adapted to interact with the new s conversely, we must locate the high s system, or,
g peed rail system to enhance the viability of our regional
transportation system. The shrewd meshing of all public transit services, such as Metrolink,
(Amtrak) intercity rail, local bus and private shuttle services, is a vital need. Planning review
and consensus processes should begin as soon as possible.
What local funds will be necessary? Where will they come from?
Funding of stations traditionally requires somewhat different financing mechanisms than the
rail line itself, operating facilities and rolling stock. The multifaceted impacts of stations for
urban land uses, the public and private economic benefits for landowners, developers and
local govemments, plus other considerations in station location decisions lead inevitably to the
discussion of shared contributions. Right-of-way acquisition costs and associated impacts of the line itself require serious consideration as well. It is well to begin assessing t
general impacts on local fiscal structures at this time.the
l
How do we prepare to the inland Empire's best advantage?
The High Speed Rail Commission's Action Plan is deliberately sketchy in its prescriptions for
the next steps. As noted earlier, the task force must begin filling in the blanks for the most
effective response to the needs and desires of the region. Some adjustments may need to be
made to existing transportation plans. Institutional arrangements not yet devised may be able
to enhance the ability of the Inland Empire region to identify the best outcomes for the high
speed rail line in the region. Regional agendas now have the opportunity to devise an action
plan that proactively sets the Inland Empire's agenda as they cooperate with the new state
authority and the legislature in crafting a high speed rail law or ballot measure.
SCOPE OF WORK
SCS proposes to provide professional services to the task force to undertake the technical
analysis required to give deliberate responses to the above issues. A proposed task
allocation, budget and schedule is given below.
1. Establish Goals and Procedures with Ad Hoc Task Force
RCTC and SANBAG have established an Ad Hoc task force to begin considering
issues of a high speed rail routing that can enjoy broad public consensus in the Inland
Empire. This mandate will require the task fore to develop a technically sound body of
knowledge, sufficient to serve as the basis for fruitful public discussion of alternatives.
It will also require that the major transportation priorities of the task force be explicitly
defined. The SCS team will serve as staff to the task force as it deliberates on the
goals and procedures of its work. It is envisioned that this work will commence
immediately upon Notice to Proceed and task force schedules can be set up. Once
initial priorities and work modes have been decided, the team, primarily in the person of
the Project manager, will serve as staff to the task force during the contract period.
2. Conduct Field Research and Analysis of Alternative Alignments and Station Sites
SCS will conduct field research and site visits to determine a set of reasonable
alignment altematives for high speed rail routings. These will take into account.the
technical needs of leading high speed technologies on the one hand, and the
transportation, environmental and site -specific constraints of the alignments through
the region.on the other. Impacts on local regional transportation plans and on
intermodal opportunites will be identified. Research can indude physical field visits,
meetings with appropriate sources of information, such as railroad officials, transit
operators, airport authority personnel, local govemment staff member; and other
stakeholders. In the interest of efficiency and comprehensiveness, some of these
factfinding exercises may alternatively take place by telephone. The consultation
process is intended to encourage the identification of potential stakeholders and
opinionmakers, although the primary goal of the task will be to collect technical
transportation information.
3. Produce Draft Report of Fmdings
SCS will produce a draft report of its research findings for the task force. The report
•
will organize the technical information in an easily accessible format for discussion.
The report will also conform as much as possible to the format used by the state High
Speed Rail Commission's report, so that a bridge of common categories can be
established at the statewide level as well. However, the primary purpose of the report
will be to stimulate discussion and facilitate the wafting of a consensus plan ,of action
for the inland Empire. With the concurrence of the task force, the draft report will serve
as the basis for preparing presentation materials (such as handouts, poster boards,
slides, or Powerpoint or similar computer graphics programs) for dissemination to
groups identified by the task force.
4. Conduct Outreach Briefings for Boards and Public
SCS will conduct presentations to boards and other public groups identified by the task
force. The purpose of the presentations will be to summarize the findings in the draft
report and to solicit input toward a broad consensus of regional opinion about the
routing of high speed rail alignments and siting of its facilities. The comments of the
audiences will be compiled for further use by the task force As in the research task
above, an essential goal of this task is to consult with a wide range of interested
persons and groups, be seen to have done so, and to incorporate their concerns into
the final product of the task force's work. The actual level of effort in this task (and thus
its budget) will depend both on the level of comprehensiveness requested by the task
force and on the range of opinion discovered and documented in the outreach process
itself. The team understands this task to be the first official activity in the development
of a public consensus on high speed rail activity in the region and will closely
coordinate its activity to the goals of the task force.
5. Prepare and Transmit Final Consensus Report
SCS will compile the results of the outreach process and incorporate these findings into
a final document with the guidance of the task force. The Final Report will once again
rely on the formats developed in the draft report and put emphasis on both clarity of
presentation to the public and conformance to the formats used by the statewide High
Speed Rail Commission in its report. The final document will be presented to the task
force for review and approvals. The approved Final Report will then be forwarded to
the newly created California High Speed Rail Authority.
Inland Empire High Speed Rail Planning Analysis
Estimate of Hours:
Task Description C. Schiermeyer A. Witzig Others
1. Establish Goals and Procedures 10 40 10
2. Conduct Field Research and Analysis 24 60
3. Produce Draft Report 10 80 30
4. Conduct Briefings for Boards and Public 50 120
5. Transmit Final Consensus Report 6 20 20
Total Hours: 100 320 60
Budget:
Name or Category Rate Extension
C. Schiermeyer $100 per hour $10,000
A. Witzig $100 per hour $32,000
Other professional staff $ 80 per hour $ 4,800
Presentation/graphics Estimated use $ 5,000
materials
Travel, phone, fax, etc. Estimated use $ 1,700
Total contract value $53,500
Schedule:
The work program proposed here is estimated to be completed in roughly four months
from Notice to Proceed. Thus, an NTP in early January 1997 would result in an early May
1997 completion. Adjustments to the schedule, within the budget of hours agreed, will be
undertaken at RCTC request to meet the needs of official meeting schedules for relevant
boards and public participation.
•
HIGH SPEED RAIL
A Safe, Efficient and Feasible Travel Alternative for California's Future
alifornia has always been a leader in trans- mission finalized these documents and submitted
portation. Now. to ensure future quality -of -life them to the Governor and Legislature.
and to support economic growth, California The Commission found that high speed rail deserves
must seek new ways of meeting the transportation the widespread support of the people of California.
needs of a growing population. An intercity high High speed rail can:
speed rail system
could offer California • help the state compete in the global economy by
travelers a safe, con- moving people, goods, and information more effi-
venient and efficient ciently
alternative to high- ■ provide intercity transportation options to areas
way and air travel. poorly served by airlines
High speed rail systems
have been in operation in Europe and
Japan for over 30 years. They have carried over four
billion passengers without a single train -related fatal-
ity and have proven to be an energy -efficient, less
polluting mode that strengthens urban centers.
To investigate whether high speed rail might be
appropriate for California, the Governor and
Legislature authorized Senate Concurrent Resolution
6 (SCR 6) in 1993. SCR 6 established the nine -mem-
ber Intercity High Speed Rail Commission
to assess the feasibility pf a high speed rail
system in California.
Four technical studies• and an exten-
sive public participation program
were conducted under the direc-
tion of the Commission. Based
on the findings of these stud-
ies and the comments of the
public, the Commission
prepared a Summary Report
and Action Plan. After
public review, the Com-
■ offer a cleaner, electrically powered alternative to
petroleum dependent airplanes and cars
■ help reduce the need for airport and highway
expansion
■ strengthen urban centers
■ enhance the image of California as a leader and as
a place to live and do business
The Commission's final report to the Governor and
Legislature is summarized inside.
,� 7-
v_... �,-
train ::
LapM1
See HSR Commission Final Findings and Recommendations inside '�
0 ver the past two years, the Commission con-
ducted a series of studies to assess the feasi-
bility of an HSR system for California. These
studies looked at possible corridors for the system.
potential ridership. financing options, economic
impacts. and technical. engineering. and environmen-
tal issues. After receiving public comment on a draft
report, the Commission reconsidered its findings and
released a final Summa7 Report and Action Plan.
The Commission's recommendations for implementing
an HSR system are summarized below.
SYSTEM OPERATIONS
The Commission's report makes several general rec-
ommendations for system operations:
The primary purpose of the system will be to serve
intercity passenger travel —trips between 100 and
500 miles.
While the focus of the Commissions efforts was sys-
tem, capable of speeds of at least 200 mph, it is
recognized that maximum speeds through densely
developed urban areas will be limited to 100-150
mph.
High speed trains must be separated from other
incompatible rail services. such as conventional
freight operations. Sharing tracks with other passen-
ger or commuter services is possible if technical
and operational issues are resolved.
Operating revenue will be maximized by providing
freight service that is compatible with HSR passen-
ger operations.
To attain the safety record of high speed trains in
other countries. California's system must be entirely
fenced and grade -separated (no rail/roadway inter-
sections).
Very high speed Japanese "Shinkansen" train
Recommended RSR System Characteristics
Speed (mph)
Maximum Speed (mph)
Average Speed (mph)",
Ridership
(Year 2015 Passenger Tres. millions)
Los Angeles - San Francisco/San Jose
With Extensions
Express Travel Times (hours:minutes)
Los Angeles - San Francisco
Los Angeles - San Jose
Los Angeles - San Diego
Los Angeles - Sacramento
Sant Francisco - Sacramento
San Jose - Sacramento
Fresno - San Jose
Fresno - Los Angeles
Fresno - San Francisco
Bakersfield - Los Angeles
Bakersfield - San Francisco
Amaral System Revenue (1996 $millions)
Los Angeles - San Francisco/San Jose
and Extensions
Passenger
Net Freight
Net Concessions
Total
Annual Operations and
Maintenance Cott (1996 $millions)
Los Angeles - San Francisco/San Jose
With Extensions
•
VHS
System S
IP
220 310
152 211
10.6 14.8
19.8 26.4
2:49 2:03
2:30 1:50
1:12 0:58
2:31 1:53
1:21 1:03
1:04 0:50
1:04 0:44
1:29 1:07
1:21 0:58
0:58 0:45
1:52 1:19
$634.0 $892
20.5 20.
2.4 2A
$656.9 $914.9
$256.8 $261.8
351.1 357.9
Base Financing Requirements
Statewide Sales Tax Option
Los Angeles - San Francisco/San Jose 1/4 cent 3/8 cent
With Extensions 1/4 cent 3/8 cent
Gas Tax Option (per gallon)
Los Angeles - San Francisco/San Jose 5 cent 7 cent
With Extensions 6 cent 8 cent
Capital Cost (1996 $billions)
Los Angeles - San Francisco/San Jose $11.7 $17.3
San Diego Extension 6.0 7.9
Sacramento F-xtension 1,7 2A
Vehicle cost/Support facilities 1.3 1.3
Total $20.7 $28.9
"» For express trips between Los Angeles and Sun Francisco.
"
"
T E C H N O L O G Y
E i t h e r t h e n e x t g e n e r a t i o n o f
V e r y H i g h S p e e d ( V H S ) s t e e l -
w h e e l - o n - s t e e l - r a i l t e c h n o l o g y
( s u c h a s t h e J a p a n e s e B u l l e t T r a i n
a n d t h e F r e n c h T G V ) o r m a g n e t i c
l e v i t a t i o n ( m a g l e v ) t e c h n o l o g y w i l l
p r o v i d e f r e q u e n t s e r v i c e a n d f a s t
t r a v e l t i m e s . T r a i n s w i l l t r a v e l a t
m a x i m u m s p e e d s o f n e a r l y 2 2 0 m p h
f o r V H S t e c h n o l o g y a n d 3 1 0 m p h f o r
m a g l e v . T h e c h o i c e b e t w e e n t h e s e t e c h -
n o l o g i e s c o u l d b e d e t e r m i n e d b y t h e t i m i n g F r e
o f s y s t e m i m p l e m e n t a t i o n . V H S i s B u r r
t h e o n l y h i g h s p e e d r a i l t e c h n o l o g y p r o v e
s i v e r e v e n u e s e r v i c e a n d i s r e c o m m e n d e d
t e m i m p l e m e n t a t i o n b e g i n i n t h e n e a r t o
i m p l e -
m e n t a t i o n i s a l o n g e r - t e r m p r o c e s s . h o w
t e c h n o l o g y d e v e l o p m e n t s c o u l d m a k e m
a t t r a c t i v e o p t i o n . I f m a n u f a c t u r e r s s t e p f o r w a r d w i t h
p e r f o r n i a n c e g u a r a n t e e s , f i n a n c i a l i n c e n t i v e s ,
o f f e r s . m a g l e v w o u l d a l s o b e c o n s i d e r e d .
c u r r e n t l y
H i g h s p e e d E u r o p a T r a n s r a p i d n s a g [ e r t r a i n
C O R R I D O R S E L E C T I O N
T h e C o m m i s s i o n h a s f o u n d t h a t e v e n w i t h C a l i f o r n i a ' s
u n i q u e g e o g r a p h i c a n d s e i s m i c c h a l l e n g e s , h i g h
s p e e d r a i l i s t e c h n i c a l l y f e a s i b l e a n d n o e n v i r o n m e n -
t a l " f a t a l f l a w s " h a v e b e e n i d e n t i f i e d . A l t h o u g h t h e
C o m m i s s i o n i s m a k i n g t h e f o l l o w i n g c o r r i d o r r e c o m -
m e n d a t i o n s . t h e f i n a l s e l e c t i o n o f H S R a l i g n m e n t s i s
d e p e n d e n t o n f i n a l e n g i n e e r i n g a n d t h e e n v i r o n m e n -
t a l c l e a r a n c e p r o c e s s .
T h e r e c o m m e n d e d H S R s y s t e m i s o v e r 6 7 0 m i l e s l o n g
a n d l i n k s a l l o f C a l i f o r n i a ' s m a j o r p o p u l a t i o n c e n t e r s :
A l i g n m e n t l n n g l h ( m i l e s ) n . a n
L o s A r m e s - S a n : r a m s o c o l s . A
S a n D e g o e x t e n s i o n
S a c r a m e n t o e m e r s i o n
T o t a l
n . d w o o d
m o n t
n i n e x t e n "
S a n F r a n c i s c o . �� -
I t A l l o , a A p
% i i i r . J i
s F o s e
N s w a r W ; . : W
S I L
7 W s n C o u n t y /
\ %
i l k ,
t i .
_
s h o u l d s y s -
r m . I f s e ��o . e . e . t e : , . ��
e v e r , f u t u r e N C
a g l e y a m o r e 1 1 4 1 4 t a r . - - " . : ;
' _ : " ; ,
. 1 . A
o r o t h e r M K s . e w c a , �� A k
L o s A n g e l e s
U n i o n s t a t i o n
L o s A n g o l a ,
A i r p o r t
R e c o m m e n d e d S y s t e m A l i g n m e n t
E m s A l i g n m e n t
S t a t i o n
" T e r m i n u s S t a t i o n
S a n D i e g o
S a c r a m e n t o . t h e S a n F r a n c i s c o B a y A r e a . t h e C e n t r a l
V a l l e y . L o s A n g e l e s . a n d S a n D i e g o ( s e e m a p ) . V H S
c a p i t a l c o s t s a r e p r o j e c t e d t o e x c e e d S 2 0 b i l l i o n . B y
t h e y e a r 2 0 1 5 , a V H S s y s t e m w o u l d c a r r y a b o u t 2 0
m i l l i o n p a s s e n g e r s a n n u a l l y .
S O U T H E R N M O U N T A I N P A S S
T h e C o m m i s s i o n c o n d i t i o n a l l y r e c o m m e n d s a r o u t e
t h r o u g h t h e A n t e l o p e V a l l e y f o r c r o s s i n g t h e
T e h a c h a p i M o u n t a i n s n o r t h o f L o s A n g e l e s . T h i s
o p t i o n p r o v i d e s s e r v i c e t o a r a p i d l y g r o w i n g a r e a o f
S o u t h e r n C a l i f o r n i a a n d c o u l d o f f e r a l i n k t o a f u t u r e
m a j o r a i r p o r t i n P a l m d a l e . T w o p o t e n t i a l a l i g n m e n t s
t h r o u g h t h i s a r e a a r e a v a i l a b l e f o r f u r t h e r t e c h n i c a l
a n d e n v i r o n m e n t a l r e v i e w . ( C o s t s s h o w n a r e r e p r e s e n -
t a t i v e o f t h e P a l m d a l e - M o j a v e a l i g n m e n t . )
r l : i C i l ; f i 5 '
1
CENTRAL VALLEY
The Commission identifies three potential alignments
within a corridor roughly parallel and adjacent to
State Route 99: the UPSP alignment. the BNSF align-
ment. and a new alignment west of the Valley cities.
The Commission resolved that selection of a preferred
Central Valley alignment and station locations should
be made in conjunction withfuture environmental
evaluations and subsequent to additional coordination
with local and regional governments. (Costs shown are
representative of the "new alignment' option through
the Central Valley.)
NORTHERN MOUNTAIN PASS
The Commission recommends the Altamont Pass for
linking the Central Valley and the Bay Area. This
approach generates higher ridership and revenue by
serving the fast-growing northern Central Valley and
is less costly to construct than the Pacheco Pass or
Panoche Pass alternatives. The Altamont Pass option
also facilitates the least expensive and shortest route
to Sacramento.
SERVICE TO THE BAY AREA
The Commission recommends serving downtown Sam
Francisco and San Jose. The route would cross the
Altamont Pass from the Central Valley and serve
Newark in the East Bay. One leg would then provide
service to San Jose. The other route would cross the
South Bay to Redwood City over a newly constructed
Dumbarton Rail Bridge. and then go north on the
Peninsula to SFO and downtown San Francisco.
Oakland and other East Bay cities would initially be
served by connections with BART at San Francisco
and Newark/Fremont or Pleasanton.
SERVICE TO SAN DIEGO AND
SACRAMENTO
The Commission determined that including
Sacramento and San Diego significantly improves the
system. In fact, service to these cities will nearly dou-
ble overall system ridership and revenues. From Los
Angeles to San Diego, the Commission expresses
preference for the Interstate 15 corridor, which will
provide service to Ontario, Riverside, and Escondido.
This corridor poses fewer environmental obstacles
than a route along the LOSSAN railroad corridor on
the coast and better serves future population and eco-
nomic growth. For service to Sacramento, the
Commission recommends a northward route from
Stockton, which has high ridership potential and
lower costs than the current Capitol Corridor rail-
alignment which links Oakland and Sacramento.
ECONOMIC IMPACT
Analyses of the -costs and benefits of a California high
speed rail system indicate that the system would gen-
erate a net economic benefit. The benefits of an HSR
system —increased jobs, lower housing costs, and
reduced traffic congestion —will impact a broad
cross-section of the population, not only high speed
rail users. During the 8-year construction period, a
VHS system will create 314.000 person -years of
employment (450,000 for magley). By reducing con-
gestion on other transportation modes. HSR will save
California taxpayers over 81 billion each year by the
year 2020 in travel delay costs. Life cycle benefit/cost
analysis has shown that benefits exceed costs by 83.3
billion for VHS and 84.9 billion for magley. Because
the benefits of the system will exceed its costs. devel-
opment of the system is justifiable from an economic
standpoint.
FINANCING AND INSTITUTIONAL
ISSUES
Unlike commuter and urban transit systems to
require ongoing public support, the recommended
HSR system will generate surplus operating revenue.
After allowing for all operating, maintenance, and
rehabilitation costs. the total system is projected to
generate annual surpluses exceeding 8308 million for
VHS technology and about 8560 million for maglev.
Few transportation systems worldwide can achieve an
operating surplus of this scale.
Detailed financial projections show that farebox and
other revenue will not be sufficient to fully finance
the high speed rail system's capital costs. However,
under the financing plan, system revenues finance a
significant portion of the construction costs. A voter -
approved public funding source (such as a sales tax
or gas tax increase) will be needed to provide a stable
base for project construction bonds. Although the pro-
jected operating surpluses are not large enough to
achieve a system financed entirely by private sources,
private partners are expected to contribute to the
financing structure.
The Commission recommends a design -build or •
design -build -operate contracting relationship with a
private -sector entity. The private partners should
share financial, development, and operational risk by
providing performance guarantees.
ACTION PLAN OFFERS ROAD MAP FOR FUTURE WORK
The construction of a high speed rail system in California will be a public works program on the
scale of the State Water Project or the creation of the state's freeway system. Implementing the
high speed rail project will be the responsibility of the new Intercity High Speed Rail Authority
created by Senate Bill 1420 in 1996. The Authority will use the Commission's recommendations as a
guideline for its work. The Commission's Action Plan for future work on high speed rail in California
includes the following: • .
STEP 1 Obtain voter approval
i____I The Authority will initiate local coordination, begin statewide coalition -building, put in
place a public outreach program, research legal and institutional issues. and draft lan-
guage for a ballot measure. A detailed financial plan will be developed in consultation
with private industry and will be presented to voters.
STEP S Prepare for procurement
'Working with a team of legal, financial, and engineering advisors, the Authority will
develop the process through which it will select a private partner. This process will
include soliciting interest from potential partners, creating a contract to be used in negoti-
ations, and drafting the request -for -proposals.
STEP 3 Establish public -private partnership
The Authority will interview potential private development partners, select a tentative fran-
chisee, and begin negotiations. The structure of the public -private partnership will emerge
from these negotiations.
STEP 4 Conduct preliminary engineering and environmental clearance
Preliminarydesigns for the high speed rail system will be created, then analyzed in the
environmental clearance process. Flexibility will be required on the alignments and will be
retained through this process. Environmental impact reviews will occur to ensure that all
state and federal requirements are met. Ultimately, a preferred alignment will be selected.
STEP 5 Final design, construction, and start-up
With the system alignment and design approved, the Authority will oversee system. con-
struction and the initiation of operations.
California is competing ,rr
pe ng with other states for the investment needed to build a high speed rail system. The
State must begin acting now if it hopes to make high speed rail a reality in the next decade. The Intercity
High Speed Rail Authority will guide this activity.
o- ,r r
.• • .. as OW el. Ma • as SLIGE"'"NOKI.
Public involvement played a central role in the
Commission's work. An extensive public participation
program included meetings and presentations with metro-
politan planning organizations, transportation agencies,
cite and county governments, business groups, minority
organizations. and others.
Twenty-seven public workshops, three public hearings,
and over 100 small group meetings were held around the
state to offer citizens a chance to contribute to the high
speed rail feasibility study process. The program also
included a project video, newsletters, brochures, and
media outreach.
High speed rail commissioners and staff listen to public
testimony at commission meeting in San Francisco
Comments received at all public meetings, presentations,
workshops. and hearings were documented and provided
to the Commission for its use in making system recom-
mendations. A complete summary of these comments is
available by contacting the address listed below.
Many public suggestions had a significant influence on
Commission decisions. As a result of comments received
Califomia intercity High Speed Rail
Commission
P.O. Box 942874
Sacramento. CA 94274-0001
STATE OF CALIFORNIA
Pete Wilson
Govemor
Business, Transportation
and Housing Agency
Dean R. Dunphy
Secretary
980 Ninth Street, Suite 2450
Sacramento, CA 95814
California intercity High Speed Rail
Commission
Dean R. Dunphy, Chair
Donna Lee Andrews
Aimee S. Brown
Daniel Wm. Fessler
Edward Jordan
Johnetta MacCella
Mehdi Morshed
Audrey Rice Oliver
Michael E. Tennenbaum
Daniel S. Leavitt. Executive Director
during the public hearing process. the Commission mac
several changes to its recommendations: ►
■ The Commission made a conditional recommendatic
for the Antelope Valley alignment, altering -ec
ous preference for the I-5 Grapevine alignr>Ii!)' ovr
the Tehachapi mountains in Southern California.
■ The Commission clarified language to ensure direc.
frequent no -transfer service to San Jose in the firs
phase of implementation.
■ The Commission recommended an inland align
ment to San Diego. It had originally preferred
coastal route.
■ Recognizing that the order of implementation will IR.
determined by the Authority. the Commission recom-
mended that the system serving San Diego. Los
Angeles, San Francisco, San Jose and Sacramento.
and the requisite financing package. be presented to
the voters in their entirety.
Public participation will be a key priority for the Intercity
High Speed Rail Authority. To get involved. contact the
address or phone number below.
CALIFORNIA INTERcmr Him SPEED RAIL COMMISSION
P.O. Box 942874
Sacramento, Califomia 94274-0001
(916) 324-1548
Visit our web site at:
http://www.ns.net/usersibbrown/hsr.html
Brochure produced by the California Intercity High Speed Rail
Commission with Consensus Planning pup. Public Affairs
Management and The Creative Communications Group.
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A G E N D A I T E M # 7 D
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 5 , 1 9 9 7
T O :
B u d g e t a n d F i n a n c e C o m m i t t e e
F R O M :
S u s a n C o r n e l i s o n , R a i l P r o g r a m M a n a g e r
T H R O U G H :
J a c k R e a g a n , E x e c u t i v e D i r e c t o r
S U B J E C T :
L o a n t o I n t e r c i t y R a i l J o i n t P o w e r s B o a r d
T h i s i t e m i s a p l a c e h o l d e r , p e n d i n g f u r t h e r i n v e s t i g a t i o n b y t h e T e c h n i c a l A d v i s o r y C o m m i t t e e o f
t h e I n t e r i m S o u t h e r n C a l i f o r n i a I n t e r c i t y R a i l J o i n t P o w e r s B o a r d , a n d p e n d i n g a s s u r a n c e s o f
r e p a y m e n t b y t h e S t a t e o f C a l i f o r n i a .
T h e T e c h n i c a l A d v i s o r y C o m m i t t e e w i l l m e e t F e b r u a r y 4 , 1 9 9 7 . A t t h a t t i m e , a r e c o m m e n d a t i o n
m a y c o m e f o r w a r d t h a t o n e o r m o r e m e m b e r a g e n c i e s o f t h e I n t e r i m J o i n t P o w e r s B o a r d l o a n l o c a l
f u n d s t o c o m p l e t e a w o r k p r o g r a m a n a l y z i n g t h e f i s c a l a s p e c t s o f a d m i n i s t e r i n g i n t e r c i t y r a i l w i t h i n
s o u t h e r n C a l i f o r n i a . S u c h a r e c o m m e n d a t i o n w o u l d o n l y b e m a d e i f s u f f i c i e n t a s s u r a n c e s o f
r e p a y m e n t a r e r e c e i v e d f r o m t h e S t a t e .
F I N A N C I A L D A T A :
P r o j e c t C o s t :
T o b e D e t e r m i n e d
S o u r c e o f F u n d s :
T o b e D e t e r m i n e d
I n c l u d e d I n C u r r e n t Y e a r
B u d g e t ( Y / N ) :
N o
B u d g e t A d j u s t m e n t R e q u i r e d :
Y e s
S T A F F R E C O M M E N D A T I O N :
T o b e d e t e r m i n e d .