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HomeMy Public PortalAboutTO Alday-Howell - Vineyard Village ApartmentsPswIC Alday-Howell ■% E[r GD: EENDft , OH ., Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning TASK ORDER 2022-02 THIS TASK ORDER IS ISSUED PURSUANT TO THE STANDARD MASTER AGREEMENT FOR PROFESSIONAL SERVICES DATED MAY 11, 2021 (AGREEMENT), FOR THE CITY OF CRESTVIEW, FLORIDA, WHICH IS INCORPORATED HEREIN BY THIS REFERENCE, WITH RESPECT TO Professional Engineering and Consulting Services for Design and Permitting of Vineyard Village Apartments between W. Bowers Avenue and W. Field Avenue. Article A. Purpose The City of Crestview (CLIENT) has seen significant population growth in recent years and that growth has led to an increased need for affordable housing. The project is located just outside the Community Redevelopment Agency boundary and just outside the Downtown Overlay District, as well. This project is located just one block east of the Crestview Housing Authority apartments along W. Edney Avenue. The parcels that will be developed as part of this project have the following Okaloosa County Parcel ID numbers: • 17-3N-23-2490-0133-017B • 17-3N-23-2490-0133-0160 • 17-3N-23-2490-0133-0150 • 17-3N-23-2490-0133-006C • 17-3N-23-2490-0133-006A • 17-3N-23-2490-0133-014A • 17-3N-23-2490-0133-014D • 17-3N-23-2490-0133-014E • 17-3N-23-2490-0133-014B • It should be noted that the alley running between W. Bowers Avenue and W. Field Avenue does not have an Okaloosa County Parcel ID number, but it will be utilized to enable this project. The properties listed above are either owned by the Client or are under contract to purchase. If any sale does not go through, this task order should be revised accordingly. Article B. Scope of Services Introduction The purpose of Task Order 2022-02 is to authorize Alday-Howell Engineering, Inc. (AHE) to proceed with the professional engineering and consulting services for the development of approximately 1.43 acres into a multifamily affordable housing complex. The complex is anticipated to consist of up to 28 one/two bedroom residential apartments with units evenly distributed on each of the two floors. Phase one of the construction will provide a minimum of 20 residential apartments and phase two will max out the remainder of the developable area. This Task Order will include design for both phases of construction in one set of permit documents. The site is located between the north side of W. Field Avenue and the south side of W. Bowers Avenue. Central sewer services are available via a gravity connection in the area of the project. Water is also available to the parcel. AHE is to prepare plans and calculations necessary to Mailina Address Post Office Box 494 Marianna, FL 32447 Marianna Office 3017 Highway 71 North Marianna, FL 32446 infocDaldavhowell.com Ph: (850) 526-2040 Fax: (850) 526-4740 Crestview Office 4100 S. Ferdon Blvd, Ste B2 Crestview, FL 32536 crestview( aldavhowell.com Ph: (850) 634-6084 FLU c Alday-HoweU v7 IF% EN gig'!CC v8 iN N 0NL Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning obtain federal, state and local permit approvals for a development order to establish the apartment complex and associated infrastructure onsite. Figure 1 and Figure 2 attached to this Task Order are two alternative approaches to the proposed development. Figure 1 shows an entrance from W. Bowers Avenue and Figure 2 shows an entrance from W. Field Avenue. The scope of services provided with this task order is outlined in detail below. Task 1— Site Investigations Site -specific investigations will be required to obtain the field data needed to evaluate site characteristics, design requirements, and potential impacts of the proposed development project. Geotechnical Exploration This subtask will be performed by Magnum Engineering, Inc. (MEI) and includes mobilization to the site and preparing a Geotechnical report. MEI will perform the following investigations as part of their analysis: • Estimate Five (5) 5-feet to 10-feet deep Auger Borings in proposed pavement and stormwater areas • Estimate One (1) Double Ring lnfiltrometer Test (DRI) in proposed stormwater area • Estimate Five (5) 25-feet deep Standard Penetration Test (SPT) borings in proposed building areas. • Engineering Evaluation and Report to include Site/Soil Preparation Recommendations, Pavement Recommendations, Foundation Recommendations, and Soil Related information to aid in the design of an effective stormwater system in accordance with ERP and/or local municipal regulations. Task 2 — Conceptual Plan and Pre -Application Meeting The intended outcome of this task will be to obtain preliminary design approval from the CLIENT for the affordable housing project. A concept plan will be developed to meet the requirements of the City of Crestview Land Development Code. AHE will attend a pre -application meeting with City of Crestview Community Development Services and all other appropriate parties to review the concept plan and obtain any additional questions that should be addressed in the permit documents, construction plans and specifications. Under this Task, AHE will deliver the following items: • Conduct a field review of the site and coordinate with the client and other subcontractors. • Prepare a concept plan for submittal to Community Development Services in accordance with the City of Crestview submittal requirements for a Development Order. Sheets will include a single page site plan with pertinent planning information. It should be noted that the City of Crestview Community Development Services (CDS) allows the use of the ITE Parking Generation Manual in lieu of the City's parking requirements in the Land Development Code. This approach will be used to reduce the required parking onsite for the development. Based on conversations with CDS, this will not require any additional data or reporting since it is directly from the ITE manual, as allowed by Section 8.06.06 E of the Land Development Code. • Attend a Pre -Application meeting with City of Crestview Community Development Services. City of Crestview - Task Order 2022-02 Page 2 of 6 AL_r Alday-HoweU T 11T■. E [ri ti o ''CEVAG1G , 0 N. c, Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning Task 3 — Detailed Plans and Specifications for Permitting Upon completion of the Conceptual Approval phases, AHE will provide design services to develop construction plans and detailed technical specifications for the affordable housing project utilizing the City of Crestview Land Development Code. Subtask 3.1- Utility Coordination Utility Coordination for this project will be conducted by AHE. This coordination will include field meetings with individual utility owners, as needed. Subtask 3.2 — Permit Submittal The Permit Submittal package will provide detailed Civil drawings that include a cover sheet, existing conditions plan, demolition/erosion control plan, site paving and striping plan, lighting plan, grading and drainage plan, utility plan with profiles, landscape plan, any special details required and a copy of the draft technical specifications for the project. • This subtask will also include preparing stormwater calculations and report. • Prepare and submit for NWFWMD 10-2 self -certification (stormwater permit). • Prepare gravity sewer connection plans including plan and profiles for a connection to the nearest available manhole. Subtask 3.3 — Respond to Comments and Plan Revisions This subtask will include providing responses to comments received from reviewers of the development order submittal and other permit submittals. This will include a written response letter and revisions to the plans based on the comments provided. The intended outcome of this task will be to obtain construction permits from applicable agencies such as NWFWMD and to obtain a Development Order from the City of Crestview for the planned work by the CLIENT. Task 4 — Construction Plans and Specifications Subtask 4.1- Construction Plans and Engineer's Opinion of Probable Construction Cost (EOPCC) A detailed EOPCC will also be provided at this phase as well as final construction plans and detailed technical specifications. Under this Task, AHE will deliver all permits required for the construction of the proposed development project. Task 5 — Services During Construction AHE will make visits to the site to attend the preconstruction meeting and monthly construction progress meetings as well as make additional visits at key milestones during construction. The schedule of these visits will maximize the purpose of the visit at key points during construction and on an "as -needed" basis. Each site visit will require approximately 1-2 hours, including field observations and report of findings. Anticipated site visits include: • Preconstruction conference • Six (6) monthly progress meetings • Three (3) "as -needed" visits • Substantial Completion and final punch list visit • Final Completion visit City of Crestview - Task Order 2022-02 Page 3 of 6 "Lir Alday-Howell Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning Final Inspection AHE will review the work at the substantial completion and final completion stages. AHE will prepare a final punch list of items requiring completion or correction. AHE will make recommendations to the CLIENT regarding acceptance of the work based on the results of the final inspection. Optional Tasks — Boundary and Topographic Survey Exploration This subtask will be performed by Southeastem Surveying and Mapping and includes the following items: • Perform necessary field work to establish the location of all boundary corners and reset any missing comers for parcel 17-3N-23-2490-0104-0130 and parcel 17-3N-23-2490-0104-0140. • Perform necessary field work to locate all improvements and utilities, as evidenced by above ground features or if designated and marked by the Utility Owners or their designated representative or a contracted service at the original time of field visit. • Obtain spot elevations on natural ground and existing improvements suitable for interpolation of one -foot contours to be shown on the final drawing. • Establish a minimum of two (2) site benchmarks. • Topographic coverage will be limited to 10-feet beyond property boundary or to opposing right of way boundary, whichever is greater. • Locate all trees on property to include diameter as measured at chest height and type, as per City of Crestview tree ordinance. It should be noted that utility owners no longer designate and mark their utilities as a result of contacting Sunshine 811 during the design phase. Therefore, Southeastem Surveying and Mapping Corporation (SSMC) will request a Design Ticket from Sunshine 811 and provide the utility contact information received from said Design Ticket. Assumptions The following assumptions have been taken into consideration in the preparation of this Scope of Services and compensation. These assumptions are based on the project scope, which is to deliver the CLIENT a completed set of construction plans and specifications of sufficient detail to obtain a reasonably accurate bid for services to construct the proposed improvements, for the selected contractor to be able to construct the improvements, to assist the CLIENT with the monitoring of the construction of the project, and to provide limited post -construction assistance. Should deviations from these assumptions be required to deliver the services provided in this Scope of Services, the scope of work and compensation shall be modified accordingly and approved by the CLIENT in writing prior to executing the changes to the Scope of Services. The assumptions are as follows: • The CLIENT will be responsible for providing survey data and utility designations within the proposed project limits and any areas that may need to be surveyed in order to construct the project. An optional service has been included with this Task order if the CLIENT wishes to use AHE's subconsultant for surveying. • The CLIENT will be responsible for the acquisition of land needed to complete this project. This includes making offers and negotiations with property owners. • The CLIENT will conduct public awareness campaigns to inform stakeholders of the project and its anticipated construction timelines. • The CLIENT will pay all permit fees for applications and subsequent reviews • It is assumed that, aside from the Services During Construction listed in Task 5, the CLIENT will perform all inspection of day-to-day construction activities. City of Crestview - Task Order 2022-02 Page 4 of 6 AJJF Alday-Howell 11111Fm EG -Z4LEF--a O[tC, Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning • It is assumed that the CLIENT will be responsible for the advertisement for bids related to the construction of the project and shall qualify the bids received. This shall also include preparation bid documents. Article C. Compensation Provisions As compensation for providing the services described in Article B. Scope of Services in this task order, the CLIENT shall pay AHE, in accordance with Section 5 of the Agreement, on a lump sum basis in the total amount of $40,800. The total lump sum fee for Optional services is $15,120. These fees will be billed monthly by percent of completion. The estimated breakdown of fees is shown in Table 1 below. Table 1— Compensation Milestone: Estimated Fee Amount: Task 1— Site Investigations $6,300 Task 2 — Concept Plan and Pre -Application Meeting $2,500 Task 3 — Detailed Plans and Specifications for Permits $28,500 Task 4 — Construction Plans and Specifications $1,500 Task 5 — Services During Construction 1 $2,000 Optional Tasks Boundary and Topographic Survey $15,120 Article D. Period of Service Work will begin upon execution of this task order. A preliminary milestone schedule is shown below. The total estimated timeframe to deliver the final construction plans is 40 weeks from task order execution. Table 2 — Preliminary Schedule Milestone: Estimated Fee Amount: Task 1— Site Investigations 8 weeks from NTP Task 2 — Concept Plan and Pre -Application Meeting 10 weeks from NTP Task 3 — Detailed Plans and Specifications for Permits 1 14 weeks from NTP +4 weeks for comment and response period Immediately upon approval of all permits Throughout construction duration Task 4 — Construction Plans and Specifications Task 5 — Services During Construction Optional Services Boundary and Topographic Survey 8 weeks from NTP if needed Article E. Authorized Representatives The Authorized Representatives designated below are authorized to act with respect to Task Order 2022-02. Communications between the parties and between AHE's subcontractors shall be through the Authorized Representatives: For the City of Crestview, FL f For Aldav-Howell Engineering, Inc. Name: Wayne Steele I Name: John Feeney, PE Address: P.O. Drawer 1209 I Address: 4100 S. Ferdon Boulevard, Suite B2 Crestview, FL 32536 I Crestview, FL 32536 Telephone: (850) 682-6134 I Telephone: (850) 634-6084 Email: Steelena,citvofcrestview.orq I Email: Johnna.aldavhowell.com City of Crestview - Task Order 2022-02 Page 5 of 6 JJIAlday-Howell '%U MN E OD E = RM, ON Article F. Authorization Task Order 2022-02 is effective as of Accepted for CLIENT by: Name: Tim Bolduc Title: City Manager 2022 Civil Engineering Site and Subdivision Design Environmental Permitting Land Use Planning Accepted for Alday-Howell Engineering. Inc. Name: Travis Howell, PE Title: PrincipalNice President City of Crestview - Task Order 2022-02 Page 6 of 6