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Home My Public Portal About2022-17 - FY 2023 General Fund Budget1st Reading/Public Hearing: 2"d Reading/Public Hearing: Adopted: Effective Date: Sponsored By: September 14, 2022 October 5, 2022 October 5, 2022 October 1, 2022 City Manager ORDINANCE NO. 2022-17 AN ORDINANCE OF THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, APPROVING AND ADOPTING THE CITY'S GENERAL, PROPRIETARY AND SPECIAL FUNDS BUDGET FOR THE FISCAL YEAR 2022-2023, COMMENCING OCTOBER 1, 2022 THROUGH SEPTEMBER 30, 2023; PROVIDING FOR THE EXPENDITURE OF FUNDS ESTABLISHED BY THE BUDGET; AUTHORIZING THE CITY MANAGER TO TAKE CERTAIN ACTIONS; PROVIDING FOR APPROPRIATION OF ALL BUDGET EXPENDITURES; PROVIDING FOR FEES CONSISTENT WITH APPROPRIATION AND AMENDMENT; PROVIDING FOR ADOPTION OF REPRESENTATIONS; PROVIDING FOR CONFLICT AND REPEALER; PROVIDING FOR SEVERABILITY; PROVIDING FOR AN EFFECTIVE DATE WHEREAS, the General, Proprietary and Special Revenue Funds Budget for Fiscal Year 2022-2023, commences on October 1, 2022 and ends September 30, 2023; and WHEREAS, pursuant to Article IV, Section 4.5 of the City of Opa-Locka Charter, the City Manager has prepared and presented to the City Commission of the City of Opa-Locka a budget and an explanatory budget review that details revenues, expenditures and other budgetary considerations for Fiscal Year 2022-2023; and WHEREAS, the proposed Fiscal Year 2022-2023 Budget for the City of Opa- Locka included an estimate of departmental revenues, and expenditures; and WHEREAS, pursuant to Section 200.065, Florida Statutes, the City Commission conducted Public Hearings on September 14, 2022 and October 5, 2022; and WHEREAS, the public hearings for the Proposed Budget have been held as Ordinance No. 2022-17 stated above, and comments from the public concerning said Budget have been heard and considered; and WHEREAS, the City Commission of the City of Opa-Locka, having had an opportunity to review and approve the Proposed Budget, as deemed appropriate, after hearing comments from the public regarding the Proposed Budget and having complied with the "Truth in Millage (TRIM)" requirements of the Florida Statutes, desires to adopt a General, Proprietary and Special Revenue Funds Budget for Fiscal Year 2022-2023, commencing October 1, 2022. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE CITY OF OPA-LOCKA, FLORIDA, AS FOLLOWS: Section 1. Adoption of Representations. The foregoing "Whereas" clauses are hereby ratified and confirmed as being true and the same are hereby made a specific part of this Ordinance. Section 2. Title. This Ordinance shall be known and may be cited as the "2022-2023 General, Proprietary and Special Revenue Funds Budget Ordinance". Section 3. Interim City Manager's Recommendation. Pursuant to Article IV, Section 4.5 of the City Charter, the Interim City Manager has recommended a proposed General, Proprietary and Special Revenue Funds Budget to the City Commission for the Fiscal Year commencing October 1, 2022 through September 30, 2023, a copy of which is attached hereto as Exhibit "A" and incorporated Ordinance No. 2022-17 by reference herein. Section 4. Approval of Fiscal Year 2022-2023 General, Proprietary and Special Revenue Funds Budget. The City Commission of the City of Opa-Locka hereby approves, adopts and ratifies the proposed General, Proprietary and Special Revenue Funds Budget for the Fiscal Year 2022-2023, and hereby appropriates the budgeted expenditures and revenues as set forth in the attached Exhibit "A". Section 5. Authorization of City Manager. The City Manager is authorized to expend or contract for expenditures, pursuant to the City of Opa-Locka Charter and the adopted Code of Ordinances in accordance with the adopted General, Proprietary and Special Revenue Funds Budget for Fiscal Year 2022-2023. Section 6. Adoption and Ratification of Expenditure Allocations. The department/ division expenditure allocations established by the City Manager, as revised and summarized in the budget attached as Exhibit "A", are hereby adopted and ratified. Funds of the City for the General, Proprietary and Special Revenue Funds Budget shall be expended in accordance with the appropriations provided in the Budget adopted by this Ordinance, which shall constitute an appropriation of amounts specified therein. Expenditure control will be at the fund level. Funds may be expended by, and with the approval of, the City Manager and the City Commission, in accordance with the provisions of the City Charter, adopted Code of Ordinances and applicable laws. Supplemental Ordinance No. 2022-17 appropriations and reduction of appropriations, if any, shall be made in accordance with the City Charter. Section 7. Outstanding Encumbrances. Any and all outstanding encumbrances as of September 30, 2021, shall not lapse at that time and appropriations have been hereby provided for those outstanding encumbrances that have been incurred prior to September 30, 2022, but are not expected to be paid until on or after October 1, 2022. Receipts from sources not anticipated in the attached budget may be appropriated and expended by Ordinance duly enacted by the City Commission in accordance with applicable law. Adjustments within the same fund to departmental appropriations made in the attached Budget may be approved, from time to time, by the City Manager, or by Resolution adopted by the City Commission. The City Manager is authorized to approve adjustments to expenditure code allocations, within the limit of departmental appropriations made in the attached Budget. Section 8. Authorization of Finance Director. The City's Finance Director, in accordance with the City Charter, is hereby authorized to deposit into the accounts of the General, Proprietary and Special Revenue Funds, any interest on deposits earned or accrued to the benefit of any trust funds, revolving accounts, working capital reserves, or other funds held in trust by the City of Opa-Locka, unless specifically prohibited from doing so by trust or other agreements. Ordinance No. 2022-17 Section 9. Setting Fees and Charges. All Ordinances setting fees and charges, and all other fees and charges consistent with appropriations adopted herein, as may be amended during the fiscal year, are hereby ratified, confirmed and approved. Section 10. Conflict and Repealer. All Ordinances or Code provisions in conflict herewith are hereby repealed. Section 11. Severability. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed a separate, distinct and independent provision and such holding shall not affect the validity of the remaining portions of this Ordinance. Section 12. Effective Date. This Ordinance shall become effective immediately upon final passage. PASSED FIRST READING this 14th day of September, 2022. PASSED SECOND READING this 5th day of October, 2022. Veronica Williams, Mayor ATTEST: oa; a Flores, City Clerk Ordinance No. 2022-17 APPROVED AS TO FORM AND LEGAL SUFFICIENCY: Burnadette Norri eeks; Esq. City Attorney Moved by: Commissioner Davis Seconded by: Vice Mayor Taylor VOTE: 5-0 Commissioner Bass YES Commissioner Davis YES Commissioner Dominguez YES Vice -Mayor Taylor YES Mayor Williams YES PROPOSED ANNUAL BUDGET City of Opa-locka and Community Redevelopment Agency (CRA) FISCAL YEAR 2023 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Table of Contents Introduction Table of Contents City Manager's Budget Message Reader's Guide Page # 3 7 Community Profile 9 City of Opa-locka Organization Chart 10 Miscellaneous Community Statistics 11 Financial Policies and Background 14 Fund Descriptions 21 Fund Balance 24 Citywide Summary Citywide Financial Summaries 26 Citywide Staffing Summary 28 Financial Summaries General Fund Summary of Revenues & Expenditures 30 Schedule of Revenues 31 Schedule of Expenditure 34 City Commission 36 City Manager 40 Non -Department 44 City Clerk 48 City Attorney 54 Human Resources 58 Finance 63 Community Development 69 Building & Licenses 75 Police 80 Code Enforcement 86 Parks & Recreation 91 Buildings & Grounds Maintenance 98 Public Works — Administration 103 Public Works — Streets & Illegal Dumping Removal 106 Public Works —Vehicle Maintenance... 110 Debt Service Fund Commentary 115 Summary of Revenues & Expenditures 116 Safe Neighborhood Fund Commentary 119 Summary of Revenues & Expenditures 121 People's Transportation Plan Fund Commentary 125 Summary of Revenues & Expenditures 126 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Town Center Fund Page # Commentary 129 Summary of Revenues & Expenditures 131 Schedule of Expenditures 132 Water -Sewer Operating Fund Summary of Revenues & Expenditures 135 Schedule of Revenues 136 Schedule of Expenditures 137 Water Distribution 138 Sewer Collection & Transmission 141 Water -Sewer Finance 144 Service Line & Meter Maintenance 149 152 CIP Management Water -Sewer CIP Fund Commentary 155 Summary of Revenues & Expenditures 156 Stormwater Operating Fund Summary of Revenues & Expenditures 161 Stormwater CIP Fund Commentary 165 Summary of Revenues & Expenditures 166 American Rescue Plan Act (ARPA) Fund Commentary 170 Summary of Revenues & Expenditures 171 Internal Services Funds IT Internal Services Commentary 174 Summary of Revenues & Expenditures 176 Schedule of Expenditures 177 Risk Management Internal Services Commentary 181 Schedule of Revenue & Expenditures 182 Schedule of Expenditures 183 Special Law Enforcement Fund Commentary 186 Summary of Revenues & Expenditures 187 Law Enforcement Training Trust Fund Commentary 189 Summary of Revenues & Expenditures 190 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET *****************************************+*************************************************** The Community Redevelopment Agency Fund is an independent government agency governed by the CRA Board of Directors rather than the City Commission. As such it is treated as a separate financial entity in this budget. Community Redevelopment Agency Fund Page # Commentary 192 Summary of Revenues & Expenditures 194 Schedule of Expenditures 195 John H. Taylor, Jr. Vice Mayor Chris Davis Commissioner City of Opaiocka FISCAL YEAR 2023 Veronica J. Williams Mayor Sherelean Bass Commissioner Audrey Dominguez Commissioner 1 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET City of Opa-locka Administration Darvin E. Williams, Interim City Manager Joanna Flores, City Clerk Burnadette Norris -Weeks, City Attorney George Ellis, Jr., Assistant City Manager Shamecca Lawson, Assistant City Manager Bob Anathan, Budget Administrator/ Risk Management Aria Austin, Public Works Director Lubotes Dauphin, Information Technology Director Corion DeLaine, Interim CRA Manager Gregory Gay, Community Development Director Adelina Gross, CIP Manager Scott Israel, Chief of Police Gerri Lazarre, Financial Consultant King Leonard, Building & Grounds Maintenance Operations Manager Martha Parfait, Building & Licenses Manager Zonya Ray, Parks & Recreation Director Niema Walker, Finance Director Kierra Ward, Human Resources Director Wilma Wilcox, Code Enforcement Manager State of Florida Financial Emergency Board Melinda Miguel, Chief Inspector General Board Members Andrew R. Collins, Board Chair Angela Knecht Kim Mills Vernita Nelson J.D. Patterson, Jr. Frank Rollason Legal Brian Hunter, Attorney 2 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Budget Message To Be Provided Separately 3 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Budget Message To Be Provided Separately 4 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Budget Message To Be Provided Separately 5 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Budget Message To Be Provided Separately 6 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET READER'S GUIDE The City of Opa-locka Fiscal Year 2023 Proposed budget is intended to serve four purposes: The Budget as a Policy Guide As a policy document, the budget indicates what services the City will provide during the twelve-month period beginning October 1, 2022 through September 30, 2023. The Budget Message summarizes the issues facing the City of Opa-locka and how the budget addresses these issues. The Funds Overview includes descriptions of all funds, including their purpose, sources of funding and how they are used. The Departmental budget sections provide accomplishments, major goals, Fiscal Year 2023 objectives and measurements for each department. The Budget as a Financial Plan As a financial plan, the budget outlines how much City services will cost and how they will be funded. The Budget Overview section provides a summary of the budget, including major revenue and expenditure categories. Within this section, there is a discussion of the City's accounting structure and budgetary policies. The budget document includes appropriations for operating funds for capital improvement purposes. The Safe Neighborhood Capital Improvement Plan and the Water -Seer Capital Improvement Plan provide five-year guides to infrastructure investments. Information about the City's debt is summarized with the Debt Service section. The Budget as an Operations Guide As an operations guide, the budget indicates how services will be delivered to the community. The Departmental budget sections outline the number of positions and the department appropriations approved by the City Commission for the provision of services by each department. Departmental performance measures provide a tool for assessing the work of various City functions. Organizational charts are provided to show how each department is structured for efficient and effective accomplishment of responsibilities. The Budget as a Communications Device The budget is designed to be user-friendly with summary information in text, tables and graphs. The budget is an "electronically oriented" document: easy navigation is available through the use of embedded bookmarks and by use of the interactive table of contents. A glossary is included for reference. In addition to this reader's guide, the table of contents which follows provides a listing of the various topics in this budget document. Finally, the budget includes the Budget Message section, which provides the reader with a condensed analysis of the fiscal plans for the City for the upcoming fiscal year. 7 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET READER'S GUIDE (CONTINUED) The Fiscal Year 2022 budget is present by fund, which include the following funds. Governmental Funds • General Fund • Debt Service (CIP) Fund • Debt Service (CIP) Fund • Safe Neighborhood Capital Improvement Program (CIP) Fund • Town Center Fund • People's Transportation Program Fund • IT Internal Services Fund • Risk Management Internal Services Fund • Special Law Enforcement Fund Proprietary Funds • Water -Sewer Operating Fund • Water -Sewer CIP Fund • Stormwater Operating Fund • Stormwater CIP Fund Blended Component Unit (Independent Government Agency) • Community Redevelopment Agency (CRA) Fund In each of these funds there is a summary sheet of the revenues, expenditures and reserve balances. This is followed by revenue and expenditure detail. The General Fund and the Water -Sewer sections also provide information on the departments and divisions within those funds. More detailed information is provided in each fund, department and other fund summaries. The department budget presentations consist of a narrative description and a summary of staffing information. The departmental budget section consists of the department's costs by summary categories (personnel services, operating and departmental capital outlay) and also in detail. Non -operating costs (debt payments and interfund transfers) are also shown in the budget sections, when appropriate. Additionally, each budget section includes one or more pages providing underlying expenditure details for each account. The capital projects sections represent those projects which will improve the effectiveness of the delivery of City services and/or enhance the community's quality of life. Information included for these funds consist of a summary of the requests, a table of current year recommended appropriations, a five-year capital improvement schedule and a description of each project. Funding sources for recommended projects are also identified. Copies of this document are available for review upon request at the City Clerk's Office, Fourth Floor, 780 Fisherman Street, Opa-locka. 8 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET COMMUNITY PROFILE The City of Opa-locka, located in the northwest area of Miami -Dade County, was founded in 1925 by Glenn H. Curtiss, a pioneer aviator, airplane manufacturer and real estate developer. In the 1920's he also developed the Cities of Hialeah and Miami Springs. The name "Opa-locka" is derived from the Seminole Indian word Opatishawockalocka and means "big island covered with many trees in the swamp". The City is envisioned by many as the Baghdad of Miami -Dade County and was incorporated in 1926. The entire City was developed with an Arabian theme which was carried throughout all phases of the City's development, including streets named Aladdin, Sharazad, Sesame, Caliph, Ali Baba and Sinbad. Opa- locka's Moorish architecture is more of a design theme than a specific style. Architect Bernard E. Mueller collaborated upon the design of the City with planner Clinton McKenzie. Meuller's designs for the buildings were inspired by the book, The 1001 Tales of the Arabian Nights, from which stories he created an elaborate architectural motif of domes, minarets and arches. Significantly, City Hall, the first major structure with the City, was inspired from a description of the palace of Emperor Kosroushah in "The Talking Bird", one of the stories in the book. The mosque -like building, with domes, minarets and arches, provides a distinctive iconic presence for the City. Opa-locka is primarily a commercial community with 27% of its property tax base dedicated to residential properties. It's 4.5 square miles in size and assumes an irregular shape defined by the following boundaries: NW 1515t Street on the north; NW 135th, NW 127"' and NW 119th Streets on the south; NW 17th, NW 27th and NW 37th Avenues on the east and NW 47th Avenue on the west. A Commission -Manager form of municipal government governs the City. The City Commission is comprised of five members, the Mayor, Vice -Mayor and three Commissioners. The City Manager, City Attorney and City Clerk are appointed by the Commission. Collectively, these three appointed officials are responsible for overseeing all aspects of the City government with most of the administrative and operational functions falling under the purview of the City Manager. The City has three utilities: a potable water distribution system with customers in the City and adjacent areas, with water provided by the County; a sewer collection and transmission system, with wastewater processed by the County; and a stormwater drainage system. The latter two services are only for customers within City limits. Two local franchised contractors handle commercial waste. The City contracts with Miami -Dade County for residential trash and recycling services. The City provides its own police service while fire and ambulance services are provided by the County. The Opa-locka Airport is located within City limits on land owned by the Federal government. The airport is managed by the County through an agreement with the Federal government. Consequently, the airport isn't reflected in the City's budget. 9 Community Development FISCAL YEAR 2023 ANNUAL OPERATING BUDGET City of Opa-locka Organization Chart Citizens Mayor & City Commission City Attorney City Manager City Clerk 1 Asst City Mgr (GE) Asst City Mgr (SL) Police 1 CIP Public Works CRA Building & Licenses Code Enforcement 1 Finance Budget & Risk Management Parks & Recration Information Technology Building Maintenance 10 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Miscellaneous Statistics Form of Government: Commission / Manager Year Of Incorporation: 1926 250,000 200,000 150,000 100,000 50,000 0 70% 60% 50% 40% 30% 20% 10% 0% 15,887 NM Opa-locka Population 233,339 31,367 IIIII 110,001 1 Hialeah Miami Lakes Miami Gardens Percentage Of Population Between Ages Of 18 & 64 46% Opa-locka 58% 57% 58% Hialeah Miami Lakes Miami Gardens 11 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET 70% 60% 50% 40% 30% 20% 10% 0% Miscellaneous Statistics — Continued Percentage of Residences Occupied By Owner 31% Opa-Iocka 46% 64% 64% Hialeah Miami Lakes Miami Gardens 400,000 350,000 300,000 250,000 200,000 150,000 100,000 50,000 0 Median Value Of Owner Occupied Residences 114,300 203,700 364,80 170,90 1 Opa-Iocka Hialeah Miami Lakes Miami Gardens 100% 80% 60% 40% 20% 0% 68% High School Graduate Or higher 71% 90% 80% Opa-Iocka Hialeah Miami Lakes Miami Gardens 12 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET 80% 70% 60% 50% 40% 30% 20% 10% 0% Miscellaneous Statistics — Continued P16 years Of Age And Older In Civilian work Force 49% 58% 67% 60% Opa-Iocka Hialeah Miami Lakes Miami Gardens 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 0 17,908 Median Household Income 33,161 73,527 42,398 Opa-Iocka Hialeah Miami Lakes Miami Gardens 13 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FINANCIAL POLICIES & BACKGROUND Budget Control After the budget has been finally adopted by the City Commission in September, budgetary control is maintained at the departmental and fund level, with the Finance department and Budget Administrator providing support to departments in the administration of the their budgets. Adjustments with the same fund to departmental appropriations may be approved by the City Manager or by resolution of the City Commission. The City Manager is authorized to approve adjustments to expenditure code allocations with the limit of departmental appropriations. Any supplemental appropriations or revisions that will amend total revenues or total expenses of any fund must be approved by the City Commission. Debt Policy The debt policy is approved by the City Commission and implemented by the City Manager. Currently there is no statutory or charter debt limitation, but debt is limited by the City's ability to satisfactorily cover the resultant debt service. In accordance with Section 4.11 of the Charter, the City can incur debet only with the approval of a majority of the City Commission. Long-term debt is used to pay for capital investment and is never used to fund ongoing operations. Because the use of and benefit from infrastructure resulting from the investment of debt is usually available for decades, it is considered appropriate that the resultant debt service is also repaid over decades. Long -Term Debt Structure Long-term debt of the City's governmental activities, excluding compensated and absences and capital leases, include the following: (a) Series 2011 A&B Capital Improvement Revenue bonds, bearing annual interest rates on the Series A and Series B bonds ranging from approximately 3.31% to 3.89% and are payable from revenue pledged from State Revenue Sharing and Local Government 1/2 Cent Sales Tax revenue with annual debt service payments of approximately $686,684 through FY 26. (b) Series 2015 Capital Improvement Revenue Note for $8,600,000 bearing annual interest rates ranging from 2.65% to 4.25% with a maturity date of July 1, 2025 and are payable by a lien on the following pledged revenues — FPL Utility Tax and the State Communications Services Tax. Long-term debt of the City's enterprise (utility) funds, excluding compensated absences and capital leases, consists of the following: (a) State Revolving Loan Note Project No. CS12080003P as amended —for $1.827 million, bearing interest at rates of 1.54% and 2.56%, due in forty (40) semi-annual payments of $53,240, including interest, from June 15, 2003 through December 15, 2022, secured by a lien on Pledged Revenue as defined the State Revolving Fund loan agreement. (b) State Revolving Loan Project No. WW800050 — for $2.375 million, bearing interest at a rate of 1.53% due in 40 semi-annual payments of $69,620 from June 15, 2007 through December, 15, 2026, including interest, secured by a lien on Pledged Revenue as defined the State Revolving Fund loan agreement. 14 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET (c) State Revolving Loan Project No. WW130300 — for $512,000, bearing interest at a rate of 1.53% due in 40 semi-annual payments of $15,644 from January 15, 2017 through June, 15, 2036, including interest, secured by a lien on Pledged Revenue as defined the State Revolving Fund loan agreement. (d) State Revolving Loan Project No. WW130301 — for $6.531 million, interest -free, due in 40 semi-annual payments of $166,545 from July 15, 2018 through June, 15, 2032, including interest, secured by a lien on Pledged Revenue as defined the State Revolving Fund loan agreement. (e) State Revolving Loan Project No. DW130330 — for $240,000, bearing interest at a rate of 2.53% due in 40 semi-annual payments of $6,061 from October 15, 2016 through April, 15, 2028, including interest, secured by a lien on Pledged Revenue as defined the State Revolving Fund loan agreement. (f) State Revolving Loan Project No. DW130331 — for $2.801 million, bearing interest at a rate of 1.21% due in 40 semi-annual payments of $79,075 from July 15, 2018 through January, 15, 2038, including interest, secured by a lien on Pledged Revenue as defined the State Revolving Fund loan agreement. (g) State Revolving Loan Project No. SW130320 — for $197,000, bearing interest at a rate of 1.63% due in 40 semi-annual payments of $5,239 from January 15, 2017 through July, 15, 2036, including interest, secured by a lien on Pledged Revenue as defined the State Revolving Fund loan agreement. (h) On August 4, 2017, the City entered into an agreement with Miami -Dade County ("County") for (1) sewer disposal service, (2) administer the meter reading, billing and collection of water, sanitary sewage and stormwater utility charges and (3) acknowledged delinquent charges of $5.5 million to be repaid, including a 3% annual interest rate, in monthly payments of $100,091 starting as of October, 2018. Additionally, the City anticipates an additional debt obligation to the County for $2.5 million for the purchase and installation of new water meters throughout the City's water service area. (i) The City currently owes the State approximately $2,740,243 for red light camera fees due to the State for its share of fees received up to September 30, 2019 but not forwarded. The City is currently initiating discussion with the State in regard to possibly modifying this debt. Debt Covenants Series 2011 A and Series 2011 B Capital improvement Revenue Bonds for debt service is provided by a pledge of guaranteed state revenue sharing funds and the half -cent sales tax. Reserves must be maintained equal to the maximum bond service requirement. At September 30, 2020 the City had on deposit with the bond trustee a reserve account insurance policy which unconditionally and irrevocably guarantees the full and complete payment required to be made by or on behalf of the City. On June 3, 2014, as authorized by City Ordinance #13-40, the City entered into an agreement with City National Bank of Florida for issuance of the Series 2014 Capital Improvement Revenue Note for the purpose of acquiring, constructing, installing and equipping an administration building. Debt service is provided by a pledge if guaranteed state communications services tax revenue, public service tax revenues and all investment income except for Rebate fund. In May, 2015, this was rolled up into the Series 2015 Note. Pledged Revenue — The City's agreement under the State of Florida Revolving Loan Fund Program, utilized for the Enterprise Funds, requires the City to generate Pledged Revenues, as defined by the agreement, from the services furnished by its water and sewer systems equal to or exceeding 1.15 times the sum of the semiannual loan payments, in regard to which the City is in compliance. 15 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Reserve Policy The reserve policy is approved by the City Commission and implemented by the City Manager. The General Fund is required to reserve a minimum of five hundred thousand dollars ($500,000) annually. Three hundred thousand dollars ($300,000) shall be available for use, with City Commission approval, to fund unanticipated budget issues, emergencies / natural disasters which may arise or potential expenditure overruns which can't be offset through other sources. This reserve level shall be replenished at the beginning of each fiscal year so that it is available on an ongoing basis. Two hundred thousand dollars ($200,000) shall remain unspent to provide for year-end reserve. The City shall also provide a reserve for uncompensated absences and other employee benefit liabilities. The City is required to budget sixty-five thousand dollars ($65,000) annually in the General Fund and seventeen thousand, five hundred dollars ($17,500) in the Water -Sewer Fund to build the reserves sufficient to cover base liabilities for each fund. If a budget shortfall is determined, a written plan will be forwarded for the City Manager to the City Commission within a reasonable timeframe that may include the reduction of services, increases in fees and rates, or some combination thereof. In accordance with a recommendation of the recent State Operational Audit, the City is moving toward establishing recognized Governmental Finance Officer Association (GFOA) reserve standards for the General Fund, Water -Sewer Fund and Stormwater Fund which recommends fund balances equal to at least two -months of operating expenditures for each of these funds and requires development and implementation of a recovery plan when fund balances fall below these targets. Accounting, Auditing & Financial Reporting An independent audit in accordance with the Governmental Accounting Standards Board (GASB) will be performed annually. Also, the City will produce financial reports in accordance with Generally Accepted Accounting Principles (GAAP) as outlined by GASB. The accounting, auditing and financial reporting policy is considered administrative and is approved by the City Manager. Capital Improvement Plan (CIP) In the Five -Year Recovery Plan the City has identified the funding resources anticipated to be available over the next five years. Engineering consultants are in the process of evaluating the City's infrastructure and will identify and prioritize the projects to be undertaken in the next five years, which will become the basis of the Capital Improvement Plan. Five -Year Financial and Stabilization Plan On May 13, 2016, the City Mayor and Commission declared a financial state of emergency. In response. On June 1, 2016, Governor Rick Scott issued Executive Order 16-135 declaring the City of Opa-locka to be in a state if Financial Emergency under Florida Statute Section 218.503. 16 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET On June 8, 2016, the City entered into a State and Local Agreement of Cooperation with the State in conjunction with Executive Order 16-135.The City agreed to submit to the State a Financial Recovery Plan (FRP) for a five-year period to include balanced recurring revenues and expenditures as well as estimated reserves for the period. This plan must meet the requirements of section 218.503(3)(h), Florida Statutes, including, but not limited to, providing for payments in full of all financial obligations currently due, or which will come due. The underlying assumptions for all revenue and expenditure estimates contained the plan are to be explicitly indicated. A Commission -approved plan was submitted to the State on August 1, 2018 but was returned unapproved with further modification and/or clarification required. An updated plan was submitted on August 31, 2020 and was approved by the State without modification being required. 17 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET BUDGET DEVELOPMENT PROCESS Development Process The budget process is guided by direction from the City Commission as it determines how to meet the needs of the community in a cost-effective manner. Every Commission meeting involves deliberation about what services the City should provide, at what level and at what cost. The decisions made by the Commission throughout the year provide a general path for the budget deliberations to follow. City employees provide the professional perspective as to the most efficient and effective way to implement Commission guidance. Residents have the opportunity to express their preferences for City services and funding mechanisms through formal budget public hearings as well as individual agenda items during the year. Basis Of Budgeting The basis of budgeting is the same as the basis of accounting. The GAAP basis of accounting for governmental funds is modified accrual. Under the modified accrual basis, revenues are recognized when they become susceptible to accrual, i.e., measurable and available to finance City operations. The accrual basis of accounting is utilized by proprietary funds and pension and non -expendable trust funds. Under the accrual basis, revenues are recognized in the accounting period in which they are earned, if objectively measureable, whether collected sooner or later. Expenses, not expenditures, are recognized when the benefits of the costs incurred are deemed to have been consumed or expired. Long-term liabilities are accounted for through these funds. Depreciation of fixed assets is recorded in the accounts of these funds as well. Generally Accepted Accounting Principles (GAAP) are uniform minimum standards of and guideline to financial accounting and reporting. GAAP establishes appropriate measurement and classification criteria for financial reporting. Adherence to GAAP provides a reasonable degree of comparability among the financial reports of state and local governmental units. Budget Process The budget process is a formalized annual occurrence that requires the input and collaboration between the respective City departments, the City Manager, the City Commission and citizens. In general, the budget development process and content requirements of the City's annual budget are state in the Charter, Section 4.5 and the Code of Ordinances, Chapter 19.6. Consistent with these requirements, the City Manager prepares a proposed budget. Detailed budget requests are made by each department and approved by the City Manager. The City Manager's proposed budget is considered by the City Commission. AT least two public hearings are scheduled. Prior to October 1, the City Commission must normally adopt a budget. If failing to adopt a budget by this deadline, in accordance with Section 4.5 of the Charter, the current year budget will prorated into 15 -day periods and subsequently passed by resolution until the following year budget is subsequently adopted. The budget may be the same as proposed by the City Manager or may contain 18 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET those amendments which the City Commission approves. While the City remains in a state of financial emergency under State control, the City will submit the proposed budget to the State by August 1St, for State review and guidance and to be returned to the City within 20 business days for modification as required, formal Commission adoption and subsequent implementation. After subsequently adopted by the City Commission, the budget is loaded into the City budget system and posted on the City website. The adopted budget is a balanced budget as required by Section 166.241 of Florida Statutes. A budget is considered balanced when all funding sources (revenue, loans, transfers -in and available and allowable reserves equal each funds expenditures. The specific steps taken to prepare the annual budget are as follows: 1. The City Manager meets with department heads to outline the general philosophy for the upcoming budget, discuss the financial and economic conditions and establish budgetary guidelines. 2. The Budget Administrator conducts budget workshops for City departments to discuss and implement budget development schedules, budget forms and procedural guidelines. 3. Departments prepare budget requests and submit them to the Budget Administrator. 4. The Budget Administrator estimates budgetary limitations and prepares recommendations on the submitted departmental budgets. 5. Each department head meets with the City Manager to discuss the department's needs and wants and the Budget Administrator's recommendations. The result of this meeting will be a departmental budget which becomes a component of the proposed budget the City Manager subsequently submits to the Commission for preliminary discussion. 6. On June 1St, the City receives from the County Property Appraiser a preliminary estimate of the City's property tax base for the coming year. This provides a preliminary assessment as to whether the City's proposed expenditures can be funded with the estimated property tax as one of the primary sources of funding. If the estimated property tax base is significantly less than originally estimated, proposed expenditures are reviewed for reductions to bring them in line with the indicated property tax revenue. 7. On July 1St, the City receives a Certification of Taxable Value (DR -420) from the County Property Appraiser which provided the official property tax base upon which the budget will be based. 8. To meet TRIM requirements, the City Manager presents to the City Commission for its adoption the City's preliminary millage rate and time and place of the September budget hearings for inclusion on the TRIM Notices sent out by the County Property Appraiser in the latter part of August. 9. Prior to August 1St the City Manager presents the proposed budget to the City Commission for comments, revision as appropriate and subsequent preliminary approval. 10. While the City is in a state of financial emergency, the proposed budget is submitted to the State by August 1St for review, comment and guidance for amendment as appropriate. State guidance will be provided with 20 business days of submission. 19 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET 11. The first public hearing on the tentative millage rate and tentative budget is conducted during the first two weeks in September. At this hearing, the City Commission adopts the millage rate and budget to be deliberated at the second public hearing. 12. The adopted tentative budget is posted in the City's website. 13. The second public hearing is conducted within fifteen days of the first public hearing to adopt the final millage rate and budget after notice having been provided by being advertised in a local newspaper two to five days in advance of the meeting. 14. If the City is still in a state of financial emergency and the final adopted budget is different than the budget the State approved in August, the budget is again submitted to the State for review, comment and guidance for amendment as appropriate. The State will respond within 20 business days. 15. Upon final adoption, the County Property Appraiser, the County Tax Collector and the State Department of Revenue are provided the legislation adopting the final millage rate within three days. 16. The County Property Appraiser sends the City the Certification of Final Taxable Value (DR -422) for the City to complete and return within three days. 17. The adopted budget is entered into the City's budgeting system and is posted on the City's website. 18. Within 30 days of adoption of the final millage rate and budget, the Certificate of Compliance (DR - 487) and accompanying documents (DR -422, DR-420MM, advertisements and minutes) are forwarded to the State to complete the process. 20 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FUND DESCRIPTIONS Governmental accounting systems are organized and operated on a fund basis. Individual resources are allocated to, and accounted for, in separate accounting entities identified as funds, based upon the purposes for which they are to be spent and the means by which sending activities are legally controlled. Governmental units should establish and maintain those funds required by law and for sound financial administration. Only the minimum number of funds consistent with legal and operating requirement should be established because unnecessary funds result in inflexibility, undue complexity and inefficient financial administration. Individual funds are classified into three broad categories: Governmental, Propriety and Fiduciary. Governmental Funds Governmental Funds are subdivided into five categories: General Fund, Special Revenue Funds, Capital Projects Funds, Debt Service Funds and Permanent Funds. General Fund — Accounts for all financial resources except those required to be accounted for in another fund. Special Revenue Fund — Accounts for the proceeds of specific revenue sources that are legally restricted to expenditure for specific purposes. Debt Service Fund — Accounts for the accumulation of resources for, and the payment of, general long-term debt principal and interest. Capital Projects Fund — Accounts for financial resources to be used for acquisition or construction of major capital facilities or projects. Permanent Fund — Accounts for resources that can't be expended but must be held in perpetuity. This budget doesn't include any Permanent Fund activity. General Fund The General Fund serves as the primary reporting vehicle for current governmental operations. The General Fund, by definition, accounts for all current financial resources not required by law or administrative action to be accounted for in another fund. The major sources of revenue for the General Fund include: ad valorem (property) taxes, franchises fees and intergovernmental revenues. The major departments funded in this fund include: Commission, City Manager, City Attorney, City Clerk, Finance, Human Resources, Community Development, Parks and Recreation, Police, Public Works, Building and Town Center. 21 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Special Revenue Funds Special Revenue Funds are used to account for the proceeds of specific sources, other than expendable trusts or major capital projects that are legally restricted to expenditures for specific purposes. The following Special Revenue Funds are being actively used by the City at this time. Special Law Enforcement Fund — Used for the proceeds from the State's Special Law Enforcement Trust fund, fines, forfeitures and seizures. Has significant restrictions on how funds can be used. Law Enforcement Training Trust Fund — Surcharge on County court costs to provide training funds for the Police Department Peoples' Transportation Plan Fund — Used for the proceeds derived from the County half penny transit surtax. At least 20% of these funds are annually required to be used for transit -related projects such as the community bus service while the remainder is to be used for roadway improvement. Although capital projects are done within this fund, since it is funded by dedicated revenue, it is classified as a Special Revenue Fund rather than a Capital Projects Fund (below). Debt Service Fund This fund accounts for the repayment of the Series 2011 A&B Capital Improvement Revenue Bonds and the Series 2015 A&B Capital Improvement Note. The following revenue sources are pledged against this debt service: State Revenue Sharing revenue, Local Government Half -Cent Sales Tax, FPL Utility Tax and Communication Services Tax. The surplus of these revenues over and debt service is annually transferred into the General Fund for general use. Annual debt service requirements for this debt is as follows: 2011 Bond 2015 Note Total FY 20 $686,635 $ 523,212 $1,209,847 FY 21 $686,684 $ 523,212 $1,209,896 FY 22 $686,087 $ 523,212 $1,209,299 FY 23 $685,817 $ 523,212 $1,209,029 FY 24 $685,832 $ 523,212 $1,209,044 FY 25 $683,608 $ 523,212 $1,206,820 Beyond $683,032 $2,926,313 $3,609,345 22 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Capital Project Funds Capital Projects Funds are used to account for the acquisition of major facilities other than those financed by Proprietary Funds (below). Although there are two funds within which Governmental Capital Projects are completed, the Safe Neighborhood Capital Improvement Fund and the Peoples' Transportation Plan, since the latter fund receives only dedicated revenue, it is classified as a Special Revenue Fund rather than a Capital Projects Fund. Safe Neighborhood Capital Improvement Fund — Used for projects such as City buildings, parks and roadway improvement. Funding sources include General Fund, grants and loans. Proprietary Funds Enterprise Fund — Accounts for operations (1) that are financed and operated in a manner similar to private business enterprises — where the intent of the governing body is that the cost of providing goods or services to the general public on a continuing basis be financed or recovered primarily through user charges: or (2) where the governing body has decided that periodic determination of revenues earned, expenses incurred, and/or net income is appropriate for capital maintenance, public policy, management control, accountability or other purpose. The City operates two finds in this category: Water -Sewer Operating Fund — Accounts for the revenue received and the expense incurred in the distribution of potable water, the collection and transmission of wastewater and customer services. Also provides funds not required for operations to the Water -Sewer CIP Fund. Water -Sewer CIP Fund — Utilizes grants, loans and surplus funds provided the by Water -Sewer Operating Fund to invest in water and sewer infrastructure projects. Stormwater Fund — Accounts for the revenue received and the expense incurred in maintaining and improving the stormwater collection and transmission to remove excessive rainwater from City streets in a timely manner. Includes the sweeping of City streets to keep debris out of the collection and transmission infrastructure. Also provides funds not required for operations to the Stormwater CIP Fund. Stormwater CIP Fund — Utilizes grants, loans and surplus funds provided the by Stormwater Operating Fund to invest in water and sewer infrastructure projects. Blended Component Unit Community Redevelopment Agency (CRA) Fund — Used for the proceeds of Tax Increment Financing (TIF) contributed by the City and the County to the CRA. These contributions are based on the improvement in taxable value within the CRA area from a baseline established at the time of the CRA creation. These funds are to be used enhance redevelopment and economic development within the CRA area. This fund is an independent government agency governed by the CRA Board rather than the City Commission. 23 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FUND BALANCE The City's Reserve Policy requires the General Fund to reserve a minimum of five hundred thousand dollars ($500,000) annually. Three hundred thousand dollars ($300,000) shall be available for use, with City Commission approval, to fund unanticipated budget issues, emergencies / natural disasters which may arise or potential expenditure overruns which can't be offset through outer sources. This reserve level shall be replenished at the beginning of each fiscal year so it is available on an ongoing basis. Two hundred thousand dollars ($200,000) shall remain unspent to provide for year-end reserve. Florida Statute Section 166.241 requires budgets to be balanced. If additional fund balance is available above the limit intended to be maintained by that fund, fund balance may be used for one-time expenditures when other funding sources are insufficient to fund expenditures deemed to be appropriate for the current fiscal year. The General Fund, the Water -Sewer Fund and the Stormwater Fund, the City's three primary operating funds, are intended to maintain a fund balance to be available for emergencies and to ensure sufficient working capital for daily transactions. As result of a recommendation from the recently completed State Operational Audit, the City is in the process of implementing an unrestricted fund balance policy applicable to these funds. This policy is based on the Governmental Finance Officer Association (GFOA) recommended standard that the fund balance should be at least equal to two months of regular operating expenditures. Additionally, if extenuating circumstances cause fund balance to fall below this threshold, the City will develop and implement a plan to restore fund balance to the minimum required level within a two-year period after the fiscal year in which the decline in fund balance occurred. 24 Citywide Summary FISCAL YEAR 2023 ANNUAL OPERATING BUDGET City -Wide - Summar FY 21 FY 22 FY 23 Account Title Actual (Uaudited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Funding Revenue - Ex Grants 33,850,516 35,023,249 37,593,977 2,570,729 38,594,491 1,000,514 Grants 4,315,543 7,740,663 10,476,482 2,735,819 9,192,225 (1,284,257) Total Revenue 38,166,059 42,763,912 48,070,459 5,306,548 47,786,716 (283,743) Loans - 1,735,000 - (1,735,000) 3,759,118 3,759,118 Total 38,166,059 44,498,912 48,070,459 3,571,548 51,545,834 3,475,375 Transfers -In 8,239,101 14,028,543 12,123,203 (1,905,340) 20,583,760 8,460,557 Total Funding 46,405,159 58,527,455 60,193,662 1,666,207 72,129,594 11,935,932 Expenditure Salaries 7,804,715 8,886,366 7,875,316 (1,011,050) 11,139,784 3,264,468 Benefits 2,792,038 3,321,036 2,803,469 (517,567) 4,292,585 1,489,116 Total Compensation 10,596,754 12,207,402 10,678,785 (1,528,617) 15,432,369 4,753,584 Operating Expense 14,840,452 18,763,719 16,619,840 (2,143,879) 17,509,414 889,573 Other Uses 2,295,574 1,762,700 1,711,100 (51,600) 1,091,696 (619,404) Capital 2,130,267 11,785,778 8,104,383 (3,681,395) 25,505,850 17,401,467 Debt Service 3,033,742 3,054,343 2,903,897 (150,446) 3,120,222 216,325 Contingency (150) 1,547,022 1,211,297 (335,725) 1,700,000 488,703 Total Expense Ex Transfer -Out 32,896,638 49,120,964 41,229,302 (7,891,662) 64,359,551 23,130,248 Transfer Out 8,239,101 14,028,543 12,123,203 (1,905,340) 20,583,760 8,460,557 Total Expense 41,135,739 63,149,507 53,352,505 (9,797,003) 84,943,311 31,590,806 Add'tTo/(Use Of) Fund Balance 5,269,420 (4,622,053) 6,841,157 11,463,210 (12,813,717) (19,654,874) 26 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Citywide - By Fund FY 21 FY 22 FY 23 Account Title Actual (Uaudited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Revenue General Fund 20,824,954 16,637,558 18,192,795 1,555,237 20,253,644 2,060,849 CRA Fund 1,046,910 1,303,463 1,303,463 - - (1,303,463) Debt Service Fund 4,116,647 3,926,911 4,405,000 478,089 4,515,900 110,900 Safe Neighborhood CIP Funding 677,917 2,156,771 1,537,992 (618,779) 1,138,278 (399,714) People's Transportation Fund 723,778 950,000 716,626 (233,374) 1,044,777 328,151 Town Center Fund 383,575 350,200 390,205 40,005 480,385 90,180 LETTF Training Fund 1,132 - 1,000 - 1,000 - Special Law Enforcement Fund 1,351 45,000 45,000 - - (45,000) Total Governmental Funds 27,776,265 25,369,903 26,592,080 1,221,178 27,433,984 841,904 Water -Sewer Op Fund 9,434,631 10,025,825 10,384,389 358,564 10,590,507 206,118 Stormwater Op Fund 955,163 1,900,000 1,984,000 84,000 1,926,000 (58,000) Water -Sewer CIP Fund - 596,577 259,852 (336,725) 836,225 576,373 Stormwater CIP Fund - 893,076 893,076 - 7,000,000 6,106,924 Total Proprietary Funds 10,389,794 13,415,478 13,521,317 105,839 20,352,732 6,831,415 ARPA - 3,978,531 7,957,062 3,978,531 - (7,957,062) Total Revenue All Funds 38,166,059 42,763,912 48,070,459 5,305,548 47,786,716 (283,743) Loans - 935,000 - (935,000) 3,759,118 3,759,118 Transfers In 8,239,101 14,028,543 12,123,203 (1,905,341) 20,583,760 8,569,126 Total Citywide Funding 46,405,159 57,727,455 60,193,662 2,465,207 72,129,594 12,044,501 Expenditure (Ex Transfers Out) General Fund 15,022,003 17,829,105 15,703,330 (2,125,775) 21,382,435 5,679,105 CRA Fund 173,716 1,219,942 1,194,894 (25,047) - - Debt Service Fund 1,209,896 1,257,343 1,257,343 - 1,324,871 67,528 Safe Neighborhood CIP Fund 870,305 4,565,146 3,027,970 (1,537,176) 4,090,686 1,062,716 Peoples' Transportation Fund 1,614,648 1,364,850 839,850 (525,000) 1,044,777 204,927 Town Center Fund 692,643 821,600 774,281 (47,319) 749,479 (24,802) LETTF Training Fund - - 50,000 50,000 Special Law Enforcement Fund 98,008 55,000 - (55,000) 55,000 55,000 Risk Internal Services Fund 2,837,748 3,046,940 2,952,124 (94,816) 2,905,632 (46,492) IT Internal Service Fund 552,983 1,228,130 1,085,098 (143,032) 1,732,191 647,093 Total Governmental Funds 23,071,951 31,388,055 26,834,891 (4,553,165) 33,335,071 7,695,075 Water -Sewer Fund 9,329,278 11,062,177 10,065,571 (996,607) 9,681,399 (384,172) Stormwater Fund 495,409 1,132,595 1,062,429 (70,166) 1,143,737 81,308 Water -Sewer CIP Fund - 2,580,352 1,308,627 (1,271,725) 6,845,343 5,536,716 Stormwater CIP Fund - 2,957,785 1,957,785 (1,000,000) 12,954,001 10,996,216 Total Proprietary Funds 9,824,687 17,732,909 14,394,411 (3,338,497) 30,624,480 16,230,068 ARPA - - - - 400,000 400,000 TotalExp- ExTransferOut 32,896,638 49,120,964 41,229,302 (7,891,663) 64,359,551 24,325,143 Transfers Out 8,239,101 14,028,543 12,123,203 (1,905,341) 20,583,760 8,569,126 Total Citywide Expenditure 41,135,739 63,149,507 53,352,505 (9,797,003) 84,943,311 32,894,269 Add'tTo/(Use Of) Fund Bal 5,269,420 (5,422,053) 6,841,157 12,262,210 (12,813,717) (20,849,768) 27 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Staffing FY 20 FY 21 FY 22 FY 23 Incr / (Decr) Full Part Time Time Full Part Time Time Full Part Time Time Full Part Time Time Full Part Time Time Governmental Funds City Manager 5.0 - 5.0 - 7.0 1.0 7.0 - - (1.0) City Clerk 4.0 - 4.0 - 4.0 - 5.0 - 1.0 - H R 2.0 - 2.0 - 3.0 - 4.0 - 1.0 - Risk 1.0 - 1.0 - 1.0 - - - (1.0) Finance 5.0 - 8.0 - 8.0 - 10.0 - 2.0 - IT 2.0 - 2.0 - 3.0 - 3.0 - - - CD 3.6 - 3.6 - 3.6 - 4.3 - 0.7 - Building & License 3.8 4.0 3.8 4.0 7.2 4.0 10.0 4.0 2.8 - Parks & Recreation 7.0 - 9.0 - 8.0 15.0 8.0 13.0 - (2.0) Police Sworn 43.0 - 44.0 - 47.0 - 47.0 - - - Other 8.0 11.0 8.0 11.0 11.0 11.0 12.0 14.0 1.0 3.0 Code 6.0 6.0 - 7.0 - 7.0 - - - Building & Grounds Maint 3.5 3.5 - 4.5 - 7.0 1.0 2.5 1.0 Public Works Admin 4.0 4.0 - 5.0 - 6.0 - 1.0 - Streets / Illegal Dumping 5.5 6.5 - 12.5 - 13.0 - 0.5 - Vehicle Maint 3.7 3.7 - 3.7 - 3.0 - (0.7) - Town Center 1.0 - 1.0 - - - - - - - Total Gov Funds 108.1 15.0 115.1 15.0 135.5 31.0 146.3 32.0 10.8 1.0 Enterprise Funds Utility Bill/Cust Svc 4.0 2.0 4.0 1.0 5.0 - 5.0 - - - Meters / Line Maint 3.0 - 4.2 - 4.2 - 4.3 - - - Water 3.0 - 4.0 - 4.5 4.5 - - - Sewer 3.0 - 5.3 - 5.7 - 8.8 - 3.0 - CIP 2.0 1.5 - 1.5 - 3.0 - 1.5 - Stormwater 1.0 - 3.6 - 3.6 - 4.6 - 1.0 - Total Ent Funds 16.0 2.0 22.5 1.0 24.4 - 30.0 - 5.5 - Total City 124.1 17.0 137.6 16.0 159.9 31.0 176.3 32.0 16.3 1.0 CRA 0.4 - 0.4 - 2.0 - 2.3 0.3 - 28 General Fund Summary General Fund Summar FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 21 FY 22 FY 23 Account Title Actual (Uaudited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Funding Revenue Ad Valorem 10,972,104 11,197,758 11,197,758 - 12,625,742 1,427,984 Utility Taxes 49,873 50,000 50,000 - 51,500 1,500 Franchise Fees 1,850,590 1,877,500 2,118,291 240,791 2,181,840 63,549 Licenses 116,299 218,500 236,000 17,500 243,080 7,080 Permits 1,897,083 1,099,000 1,557,175 458,175 1,603,890 46,715 Charges For Services 76,669 78,250 101,680 23,430 104,730 3,050 Fines & Forfeitures 1,578,861 1,711,000 2,042,725 331,725 2,754,485 711,760 Other Revenue 362,983 242,800 775,666 532,866 374,877 (400,790) Grants & Donations 3,920,492 162,750 113,500 (49,250) 313,500 200,000 Total Revenue 20,824,954 16,637,558 18,192,795 1,555,237 20,253,644 2,060,849 Transfer In 3,479,053 3,388,842 3,814,991 426,149 4,099,175 284,184 Total Funding 24,304,007 20,026,400 22,007,786 1,981,386 24,352,819 2,345,033 Expenditure Salaries 6,884,465 7,526,665 6,936,496 (590,169) 9,627,848 2,691,352 Benefits 2,488,984 2,836,653 2,493,870 (342,782) 3,749,448 1,255,578 Total Compensation 9,373,449 10,363,318 9,430,366 (932,951) 13,377,296 3,946,930 Operating Expense 2,974,298 5,222,136 4,161,199 (1,060,937) 5,144,620 983,421 Other Uses 2,283,654 702,700 699,200 (3,500) 1,062,796 363,596 Capital 390,753 538,910 410,523 (128,387) 547,723 137,200 Contingency (150) 1,002,041 1,002,041 - 1,250,000 247,959 Total Expense Ex Transfer Out 15,022,003 17,829,105 15,703,330 (2,125,775) 21,382,435 5,679,105 Transfer Out 4,044,111 6,699,825 5,407,370 (1,292,455) 7,369,101 1,961,732 Total Expense 19,066,115 24,528,930 21,110,700 (3,418,231) 28,751,537 7,640,837 (Use Of)/Add To Fund Balance 5,237,892 (4,502,530) 897,087 5,399,617 (4,398,717) (5,295,804) Fund Balance - Unassigned Beginning 4,517,751 9,755,642 9,755,642 - 10,652,729 897,087 (Use Of)/Add To Fund Balance 5,237,892 (4,502,530) 897,087 5,399,617 (4,398,717) (5,295,804) Ending 9,755,642 5,253,112 10,652,729 5,399,617 6,254,012 (4,398,717) 30 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET General Fund - Funding 001 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Funding Summary Revenue Ad Valorem 10,972,104 11,197,758 11,197,758 - 12,625,742 1,427,984 Utility Taxes 49,873 50,000 50,000 - 51,500 1,500 Franchise Fees 1,850,590 1,877,500 2,118,291 240,791 2,181,840 63,549 Licenses 116,299 218,500 236,000 17,500 243,080 7,080 Permits 1,897,083 1,099,000 1,557,175 458,175 1,603,890 46,715 Charges For Services 76,669 78,250 101,680 23,430 104,730 3,050 Fines & Forfeitures 1,578,861 1,711,000 2,042,725 331,725 2,754,485 711,760 Other 362,983 242,800 775,666 532,866 374,877 (400,790) Grants & Donations 3,920,492 162,750 113,500 (49,250) 313,500 200,000 Total Revenue 20,824,954 16,637,558 18,192,795 1,555,237 20,253,644 2,060,849 Transfers -In 3,456,891 3,388,842 3,792,737 403,895 4,070,289 277,552 Total Funding 24,281,845 20,026,400 21,985,532 1,959,132 24,323,932 2,338,401 Funding Detail 311100 Ad Valorem Taxes 10,972,104 11,197,758 11,197,758 - 12,625,742 1,427,984 Utility Taxes 314400 Utility Tax - City Gas 49,873 - 50,000 50,000 51,500 1,500 314900 Utility Tax - Other - 50,000 - (50,000) - - Total Utility Taxes 49,873 50,000 50,000 - 51,500 1,500 Franchise Fees 313100 Franchise Fee - F.P.L. 1,188,041 1,150,000 1,250,000 100,000 1,287,500 37,500 313111 Franchise Fee - Great Waste 198,076 210,000 230,000 20,000 236,900 6,900 313170 Franchise Fee -Commercial Waste 426,707 510,000 600,000 90,000 618,000 18,000 313600 Franchise Fee - Bench Ads - 5,000 - (5,000) - - 313700 Franchise Fee - BFI - - - - - - 369906 Nu -Way Towing Services Inc 2,000 - 1,500 1,500 1,545 45 369907 Sunshine Towing Inc 5,750 2,500 3,500 1,000 3,605 105 369908 Dolphin Towing & Recovery 2,350 - 2,500 2,500 2,575 75 369909 Downtown Towing Company 5,175 - 3,000 3,000 3,090 90 Total Franchise Fees 1,850,590 1,877,500 2,118,291 240,791 2,181,840 63,549 Licenses 321050 Occupation Licenses - City 24,255 160,000 175,000 15,000 180,250 5,250 321150 Occupation Licenses -Field Inspection 3,921 3,500 3,500 - 3,605 105 321200 Occupation Licenses -Late Penalty 28,507 10,000 27,000 17,000 27,810 810 322310 Contractor Licenses 14,075 4,500 5,000 500 5,150 150 335140 Mobile Home Licenses 7,871 8,000 - (8,000) - - 335150 Alcoholic Beverages 13,366 12,500 12,500 - 12,875 375 338200 Occupation Licenses - County 24,304 20,000 13,000 (7,000) 13,390 390 Total Licenses 116,299 218,500 236,000 17,500 243,080 7,080 31 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET General Fund - Fun 001 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Permits 322110 Building Permits 1,586,490 800,000 1,200,000 400,000 1,236,000 36,000 322130 Alarm Registration Fees - - 175 175 180 5 322200 Electrical Permits 64,196 40,000 70,000 30,000 72,100 2,100 322300 Plumbing Permits 53,529 40,000 70,000 30,000 72,100 2,100 322301 Mechanical Permits 53,919 15,000 19,000 4,000 19,570 570 322400 Certificate Of Occupancy 7,518 5,000 11,000 6,000 11,330 330 322410 Certificate Of Use 22,660 135,000 120,000 (15,000) 123,600 3,600 322500 Landlord Permits 106,451 60,000 55,000 (5,000) 56,650 1,650 322600 Special Event Permits 2,320 4,000 12,000 8,000 12,360 360 Total Permits 1,897,083 1,099,000 1,557,175 458,175 1,603,890 46,715 Services 341200 Zoning & Subdivision Fees 44,060 40,000 28,000 (12,000) 28,840 840 341299 CRA Fees _ - - - 341300 Xerox Copies 5,799 1,500 1,500 - 1,545 45 341400 Notary Fees 50 250 150 (100) 155 5 343299 Other Public Works Revenue - - - - _ - 347210 Recreation Activity Fees 910 6,000 8,500 2,500 8,755 255 347230 Rental Of Park Facilities Fees 3,765 6,000 8,500 2,500 8,755 255 347250 Summer Program Receipts 4,240 5,000 3,000 (2,000) 3,090 90 347270 Recreation Football Program 5,600 6,000 250 (5,750) 258 8 347321 Pool Facility Revenue - - - - - - 354110 Code Enforcement Late Fees 4,525 4,000 4,000 - 4,120 120 354111 Code Enforcement Inspection Fees 3,825 3,000 3,000 - 3,090 90 354112 Code Enforcement Postage Fees 1,728 1,500 1,500 - 1,545 45 354115 Code Enforcement Landlord/Tenant - - - - - - 354116 Code Enforcement Release Fees 970 1,500 1,500 - 1,545 45 354120 Code Enforcement Board Admin Fee 1,197 1,500 1,500 - 1,545 45 369970 Qualifying Fees - 2,000 40,280 38,280 41,488 1,208 Total Charges For Services 76,669 78,250 101,680 23,430 104,730 3,050 Fines & Forfetitures 351100 Court Fines - County 50,425 225,000 260,000 35,000 267,800 7,800 354100 Local Ordinance Violations - 50,000 70,000 20,000 72,100 2,100 354108 Code Enforce Amnesty App Fee 1,400 1,000 1,000 - 1,030 30 354109 Code Enforce Citation 278,000 50,000 - (50,000) - - 354113 Code Enforcement Nuisance Abaterr - - - - - - 354140 Red Light Camera Fines 1,196,995 1,350,000 1,650,725 300,725 2,350,725 700,000 369960 Lien Search & Release Charges 52,041 35,000 61,000 26,000 62,830 1,830 Total Fines & Forfeitures 1,578,861 1,711,000 2,042,725 331,725 2,754,485 711,760 32 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET General Fund - Funding 001 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst 337600 Other 9,256 - - - - - County School Program Police 338110 School Crossing Guard Program 16,641 35,000 19,000 (16,000) 19,570 570 338400 Police Operations Share 3,785 2,500 12,000 9,500 12,360 360 342100 Police A/R & 0/R 19,463 12,000 6,000 (6,000) 6,180 180 342120 Off -Duty Revenue 111,848 100,000 105,000 5,000 108,150 3,150 359120 Returned Check Penalties 179 200 100 (100) 103 3 362100 Lease & Rental Income 24,053 44,400 2,400 (42,000) 1,400 (1,000) 364100 Sale Of Fixed Assets 57,000 - 459,216 459,216 50,000 (409,216) 364120 Auction Proceeds - - 63,050 63,050 64,942 1,892 369900 Other Miscellaneous Revenue 67,850 20,000 60,000 40,000 61,800 1,800 364110 Lost Fixed Assets Insurance Reimbur 44,112 20,000 - (20,000) - - 369940 Cost Reimbursements 8,770 8,000 2,000 (6,000) 2,060 60 369950 Witness Fees 26 100 100 - 103 3 371008 Teen Upward Bound (Rent) - - 46,500 46,500 47,900 1,400 381601 Lobbyist Registration Fee - 600 300 (300) 309 9 Total Other 362,983 242,800 775,666 532,866 374,877 (400,790) Grants & Donations 331511 Fed CARES Act - COVID-19 1,887,322 - - - - - 331512 Fed CARES Act - Reimbursement 2,002,094 - - - - - 334700 Grants - - 5,000 5,000 263,500 258,500 334723 County Tree (GREEN) Grant - 50,000 - (50,000) 50,000 50,000 334750 Grant -Dal 31,076 108,500 108,500 - - (108,500) 366915 Special Events Donations - 4,250 - (4,250) - - 366999 Other Contributions & Donations - - - - - - Total Grants & Donations 3,920,492 162,750 113,500 (49,250) 313,500 200,000 361100 Interest Earned - - - - - - Total Revenue 20,824,954 16,637,558 18,192,795 1,555,237 20,253,644 2,060,849 Transfer In 383031 Vehicle Maint Fees 121,594 133,732 146,507 12,775 174,968 28,461 Admin Reimburse - Risk Mgmt 16,484 - - - - - Admin Reimburse - IT Services 32,968 - - - - 38904o Water -Sewer Fund Debt Repayment - - - - - - Admin Reimburse - Water & Sewer 320,614 431,877 377,671 (54,206) 500,300 122,628 389050 Admin Reimburse - Stormwater 58,518 76,850 68,932 (7,918) 91,314 22,382 389062 Admin Reimburse - Town Center 16,484 21,648 19,418 (2,230) 25,722 6,305 Admin Reimburse - CRA 5,640 7,123 6,762 (361) - (6,762) Transfer In - CIP Debt Service 2,906,751 2,717,612 3,195,701 478,089 3,306,871 111,170 Total Transfer -In 3,479,053 3,388,842 3,814,991 426,149 4,099,175 284,184 33 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET General Fund Expenditure FY 21 FY 22 FY 23 Account Title Actual (Uaudited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 6,884,465 7,526,665 6,936,496 (590,169) 9,627,848 2,691,352 Benefits 2,488,984 2,836,653 2,493,870 (342,782) 3,749,448 1,255,578 Total Compensation 9,373,449 10,363,318 9,430,366 (932,951) 13,377,296 3,946,930 Operating Expense 2,974,298 5,222,136 4,161,199 (1,060,937) 5,144,620 983,421 Other Uses 2,283,654 702,700 699,200 (3,500) 1,062,796 363,596 Capital 390,753 538,910 410,523 (128,387) 547,723 137,200 Contingency (150) 1,002,041 1,002,041 - 1,250,000 247,959 Total Expense Ex Transfer Out 15,022,003 17,829,105 15,703,330 (2,125,775) 21,382,435 5,679,105 Transfer Out 4,044,111 6,699,825 5,407,370 (1,292,455) 7,369,101 1,961,732 Total Expense 19,066,115 24,528,930 21,110,700 (3,418,231) 28,751,537 7,640,837 Expense (By Division) Commission 96,635 132,107 80,642 (51,465) 265,746 185,104 City Manager 656,854 912,518 785,527 (126,992) 828,771 43,244 Non -Department 2,655,342 1,265,235 1,102,458 (162,777) 1,458,482 356,024 Clerk 350,609 429,661 418,736 (10,925) 485,528 66,792 Attorney 352,948 645,000 372,000 (273,000) 442,000 70,000 Finance 676,765 1,050,717 838,046 (212,671) 1,391,675 553,629 Human Resources 305,822 424,360 378,847 (45,513) 393,188 14,341 Planning & Community Dev 257,214 384,611 369,112 (15,499) 504,161 135,049 Building & Licenses 449,131 670,786 598,912 (71,874) 864,638 265,726 Parks & Recreation 739,981 1,251,418 1,008,624 (242,794) 1,142,752 134,128 Police 5,696,882 6,164,074 5,560,747 (603,327) 7,723,399 2,162,652 Code Enforcement 300,928 340,286 278,994 (61,291) 495,488 216,494 PW - Admin 331,698 456,682 447,661 (9,021) 580,656 132,995 PW - Bldg Maintenance 666,743 593,750 530,907 (62,843) 935,063 404,156 PW - Streets 803,539 1,170,299 1,108,767 (61,532) 1,772,966 664,199 PW - Trash 108,972 185,832 111,311 (74,521) - (111,311) PW - Vehicle Maintenance 571,941 749,728 709,996 (39,732) 847,922 137,926 Contingency - 1,002,041 1,002,041 - 1,250,000 247,959 Transfer -Out 4,044,111 6,699,825 5,407,370 (1,292,455) 7,369,101 1,961,732 Total Expense 19,066,115 24,528,930 21,110,700 (3,418,231) 28,751,537 7,640,837 34 General Fund Divisions City Commission FISCAL YEAR 2023 ANNUAL OPERATING BUDGET CITY COMMISSION Mission — Development of the goals and priorities through the budget and strategic plan process that provide continuous progress in making the City a better place to live, work and recreate and provides City services which address the broad needs of the highly diverse residential, commercial and institutional components of the community in an effective and respectful manner. Citizens L Mayor Vice Mayor Commissioners (3) l City Clerk City Manager City Attorney Goal — A safe, law abiding, affordable, clean and attractive city with pleasant residential neighborhoods, a thriving commercial area and a vital downtown which attracts residents and visitors for leisure and entertainment, enabled by a City government which provides excellent and responsive customer service in addressing the broad needs of a highly diverse community, including providing an excellent City infrastructure. 37 FISCAL YEAR 2023 ANNUAL PROPOSED OPERATING BUDGET Commisssion 10 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 511110 Salaries - Executive 32,993 33,035 32,528 (507) 92,000 59,472 Total Salaries 32,993 33,035 32,528 (507) 92,000 59,472 Benefits 511210 FICA 2,524 2,530 2,490 (40) 7,038 4,548 511220 Retirement 12,837 16,987 16,724 (263) 52,440 35,716 511230 Life And Health Insurance 40,342 33,456 - (33,456) 21,268 21,268 Total Benefits 55,703 52,972 19,214 (33,758) 80,746 61,532 Total Compensation 88,696 86,007 51,742 (34,265) 172,746 121,004 Operating Expense 511306 Monthly Allowance - Mayor - 2,400 500 (1,900) 2,400 1,900 511307 Monthly Allowance - Commissi 385 9,600 3,000 (6,600) 9,600 6,600 511341 Recruiting - - - - - 51140X Travel 3,364 9,000 5,000 (4,000) 10,000 5,000 511482 State Of The City - 10,000 10,000 - 5,000 (5,000) 511493 General Expenses 492 2,000 1,000 (1,000) 2,000 1,000 511510 Office Supplies 618 1,200 - (1,200) 1,000 1,000 511520 Operating Supplies - - - - - - 511521 Clothing/Uniforms 993 1,000 500 (500) 2,000 1,500 511540 Pubs/Subs/Membership 622 1,900 1,900 - 2,000 100 511542 Employee Training - 4,000 2,000 (2,000) 4,000 2,000 511545 Scholarship 1,465 5,000 5,000 - 5,000 - 572403 Special Events - - - - 50,000 50,000 Total Operating Expense 7,939 46,100 28,900 (17,200) 93,000 64,100 Capital 511642 Office Furniture & Equipment - - - - - - 511646 Computer - - - - - - Total Capital - - - - Total Expense 96,635 132,107 80,642 (51,465) 265,746 185,104 38 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET City Commission - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Monthly Allowance Mayor Allowance to allow Mayor to expend $200 per month in addressing the needs of and communicating with the community and other City stake holders in accordance with the City Code of Ordinances 2,400 Monthly Allowance - Commissioners Allowance to allow Commissioners to expend $200 per month in addressing the needs of and communicating with the community and other City stake holders in accordance with the City Code of Ordinances 9,600 Travel Trips to Tallahassee, elected official training sites, conferences and elsewhere as appropriate 10,000 State of the City Presentation to the public in regard to City progress and future goals. Rented equipment, public relations and refreshments for the public 500 General Expenses Miscellaneous unanticipated requirements 1,000 Office Supplies Miscellaneous office materials supporting Commission requirements 1,000 Clothing / Uniforms Miscellaneous branded clothing, primarily shirts, worn when representing the City 1,500 Pubs/Subs/Memberships Elected official organization memberships 2,000 Employee Training Florida League of Cities / Other Commission training 4,000 Scholarships Up to five $1,000 grants to assist community students with post -secondary education 5,000 Special Events Each Commissioner authorized to spend $10,000 for special events not included in the Parks & Recreation schedule of special events 50,000 39 City Manager FISCAL YEAR 2023 ANNUAL OPERATING BUDGET CITY MANAGER Mission: The City Manager, as the administrative head of the City Government, provides the primary source of leadership and is responsible for the efficiency of all departments. The office of the City Manager is the liaison for administrative functions and the Commission. The Office of the City Manager executes all City laws and ordinances, directs all City departments and participates in Commission meetings as an active, but non -voting, member. The City Manager makes recommendations to the City Commission to adopt measures which are necessary or urgent and per performs other duties which are required by ordinances and resolutions of the City Commission. The City Manager develops programs to implement the policies and Strategic Plan established the by the City Commission. The mission of the City Manager's Office is to provide leadership to the City by empowering staff with all of the necessary support and resources needed to better serve the residents and business owners in the community. Mayor & City Commission City Manager Asst City Mgr G. Ellis Asst City Mgr S. Lawson Police Public Works I CRA Building & Licenses Community Development I Code Enforcement Finance Budget & Risk Management Human Resources I Parks & Recration Information Technology I Building Maintenance Goal — Provide leadership to and develop a high performance City staff able to provide thoughtful, well - reasoned recommendations to the City Commission and to carry out the Commission's policies and direction in an effective and efficient manner to achieve Commission goals. 41 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET City Manaeer 12 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 512110 Salaries - Executive 276,174 331,170 331,880 710 364,558 32,678 512120 Salaries -Regular 172,745 279,289 223,996 (55,293) 242,173 18,177 512130 Salaries - Part -Time - 47,358 22,369 (24,989) - (22,369) 512140 Salaries - Overtime 276 200 200 - 200 - Total Salaries 449,195 658,017 578,445 (79,572) 606,931 28,486 Benefits 512210 FICA 31,480 47,603 44,251 (3,352) 44,558 307 512220 Retirement 107,825 94,267 87,004 (7,263) 100,995 13,991 512230 Life And Health Insurance 51,100 57,941 47,067 (10,874) 48,587 1,520 Total Benefits 190,405 199,811 178,322 (21,490) 194,140 15,818 Total Compensation 639,600 857,828 756,767 (101,062) 801,071 44,304 Operating Expense 512340 Other Contract Services - 15,600 7,000 (8,600) - (7,000) 512400 Travel & Per Diem 677 5,000 3,500 (1,500) 6,500 3,000 512420 Postage & Freight 179 500 500 - 700 200 512493 General Expense - 2,000 1,000 (1,000) 2,000 1,000 512510 Office Supplies 5,490 4,000 4,000 - 4,000 - 519540 Pubs/Subscriptions/Member 6,468 7,830 8,000 170 8,000 - 512541 Educational Costs 4,440 15,000 1,500 (13,500) 5,000 3,500 Total Operating Expense 17,254 49,930 25,500 (24,430) 26,200 700 Capital 512642 Furniture & Fixtures - 2,500 1,000 (1,500) 1,500 500 512646 Computer - 2,260 2,260 (2,260) Total Capital - 4,760 3,260 (1,500) 1,500 (1,760) Total Expense 656,854 912,518 785,527 (126,992) 828,771 43,244 42 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET City Manager - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Travel & Per Diem Travel to Tallahassee, training sites, professional conferences and elsewhere as appropriate 6,500 Postage & Freight Miscellaneous 700 General Expense Miscellaneous unanticipated expenditures 2,000 Office Supplies Miscellaneous 4,000 Publications / Subscriptions / Memberships Miami -Dade League of Cities 2,060 Miami -Dade City & County Management 309 International Association of Administrative Professionals 155 Florida League of Cities 2,559 International City/County Management Association 1,398 Florida City & County Management Association 525 Other 994 Total 8,000 Education Professional Development — City Manager Office staff 5,000 Furniture City Manager Office staff requirements 1,500 43 General Fund Non -Department FISCAL YEAR 2023 ANNUAL OPERATING BUDGET GENERAL FUND — NON -DEPARTMENT Mission — This division is an administrative division used to record charges related to all General Fund divisions. Charges include public information services, rental storage space for City records, General Fund employees receiving payment for excessive accumulated earned leave time, payments related to red light camera services, General Fund contingency to offset revenue shortfalls and/or unexpected significant expenditures and transfers to other funds for services received by the General Fund. Goal — N/A —This is an administrative division with very limited operational responsibilities Current Year Accomplishments — N/A — This is an administrative division with very limited operational responsibilities FY 23 Objectives — N/A — This is an administrative division with very limited operational responsibilities Measurements — N/A — This is an administrative division with very limited operational responsibilities 45 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Non -Department 19 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Operating Expense 519312 Other Professional Services 185,205 300,500 211,500 (89,000) 310,000 98,500 519430 Electric Gas Water 150,935 193,535 124,366 (69,169) 124,297 (69) 519440 Rentals & Leases 28,564 41,800 40,692 (1,108) 44,188 3,496 519461 Repair & Maintenance - Bldg 1,640 - - - - _ 515491 Other Advertising - 10,000 10,000 - 10,300 300 519493 General Expenses 4,069 16,700 16,700 - 6,901 (9,799) 519540 Pubs/Subscriptions/Memberships 1,275 - - - - - Total Operating Expense 371,688 562,535 403,258 (159,277) 495,686 92,428 Other Uses 525380 CARES Grocery Gift Card 1,636,413 - - - - - 525381 CARES Other Contract Services 178,919 - - - - - 525383 CARES Other Programs 40,005 - - - - - 581922 Employee Leave Payout - Wages - 237,000 237,000 - 200,000 (37,000) 581928 Employee Leave Payout - FICA/Med - 19,200 19,200 - 20,000 800 581929 Employee Leave Payout - Retire - 29,800 29,800 - 26,200 (3,600) 512497 Red Light Camera Service (ATS) 389,392 392,000 392,000 - 694,760 302,760 519997 Tax Payments 38,925 24,700 21,200 (3,500) 21,836 636 Total Other Uses 2,283,654 702,700 699,200 (3,500) 962,796 263,596 Contingency 519390 Contingency - 1,002,041 1,002,041 - 1,250,000 247,959 Total Contingency - 1,002,041 1,002,041 - 1,250,000 247,959 Total Expense Ex Transfer Out 2,655,342 2,267,276 2,104,499 (162,777) 2,708,482 603,983 Transfer Out 519441 Information Tech Charges 528,596 1,033,195 923,097 (110,098) 1,490,375 567,278 519442 Risk Management Charges 2,297,117 2,491,046 2,409,742 (81,304) 2,372,109 (37,633) 581320 Transfer Out - Safe Neigh CIP 192,388 1,548,375 1,429,978 (118,397) 2,952,408 1,522,430 581176 Transfer Out - Peoples Tran Plan 632,540 - 123,224 123,224 - (123,224) 581925 TransferOut -Water-Sewer Fund - - - - 47,141 47,141 581926 Transfer Out - Town Center 393,470 579,165 473,284 (105,881) 391,227 (82,057) 581927 Transfer Out - Debt Service Fund - 48,044 48,044 - 115,842 67,798 s61Yn, Loan To Water -Sewer Fund - 1,000,000 - (1,000,000) - - TotalTransferOut 4,044,111 6,699,825 5,407,370 (1,292,455) 7,369,102 1,961,732 Total Expense 6,699,453 8,967,101 7,511,869 (1,455,232) 10,077,584 2,565,714 46 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Non -Department - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Professional Services Public Information Services 105,000 Grant Writing Services 75,000 Summer Youth Program Match 50,000 Strategic Plan Facilitator 50,000 City Manager Search 30,000 Total 310,000 Electric, Gas & Water Electricity — Total City electricity usage other than streetlights and wastewater pump stations and Town Center 91,336 Water — Total City water usage other than Town Center 27,553 Other 5,408 Total 124,297 Rentals & Leases Copier 3,888 Parking Lot (Adjacent To Sherbondy Village Community Center) 6,300 Storage Units 34,000 Total 44,188 Other Advertising Advertising of requests for bids 10,300 General Expense Miscellaneous unanticipated expenditures 6,901 Sick / Annual Leave Reserve (Wages, FICA/Med & Retirement) Pay -Out for excess unused leave time 246,200 Red Light Camera Fees — To Service Provider Red light camera service provider fees ($4,000 per unit, fourteen units and additional follow-up fees) 694,760 Tax Payments Fire Hydrant Assessment Fees 1,100 Stormwater assessment on City properties 20,736 Total 21,836 Contingency Provided for major unknown events such as hurricane damage, major economic downturn, etc. 1,250,000 Information Tech Charges General Fund payment to the Information Technology Internal Services fund for services provided. 1,490,375 Risk Management Charges General Fund payment to the Risk Management Internal Services fund for services provided. 2,372,109 Transfer To Safe Neighborhood CIP To fund CIP projects in Safe Neighborhood CIP Fund 2,952,408 Transfer To Water Sewer Fund To pay for CIP Management Services located in Water- Sewer Fund 47,141 Rental Expense Occupancy charges for use of Town Center 391,227 To Debt Service Fund To pay for General Fund's share of debt owed to Miami- Dade County 115,842 47 City Clerk FISCAL YEAR 2023 ANNUAL OPERATING BUDGET CITY CLERK Mission — The mission of the City Clerk's Office is to assist the City Commission in meeting the legal requirements of the legislative process and provide quality service while performing administrative functions for the residents, staff, and constituents of Opa-locka in an efficient, courteous, and professional manner. r Commission 1 City Clerk Deputy City Clerk Administrative Assistant 1 Executive Assistant To City Comm. (2) Goal — Provide accurate information and maximize access to municipal government. Current Year Accomplishments • Fully implemented online campaign finance reporting, including the creation of training materials for candidates and customization of the Easy Vote platform to be prepared for the 2022 election. • Transitioned the City's agenda management platform from Granicus to Civic Clerk in an effort to better integrate Commission Meeting agendas into the City's website, including the use of Civic Media which allows members of the public to simply click on an agenda item to view the full discussion and vote on that specific item. • Instituted the JustFOIA Public Records Request management platform to ensure that all requests are responded to in a timely manner, as well as to maximize the level of transparency and access to government records that is available to the public. • Maintained and enhanced the City Clerk's webpage with the most updated information in addition to simplifying the information access process, to continue promoting transparency and easy access to public records. • Monitored and/or processed the responses to public records requests, ensuring compliance with the State of Florida's public records laws • Transcribed Commission Meeting Minutes and processed Lobbyist Registrations • City Clerk and staff attended training for professional development to monitor changes in laws and regulations that impact public records, elections, and legal notices • Efficiently prepared all public meeting agendas and minutes, including the legal advertising • Coordinated/attended 32+ commission meetings, workshops, and special meetings • Prepared and administered the department budget 49 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 23 Objectives • Conduct the 2022 election with integrity and transparency, ensuring that every Citizen in Opa- locka is provided a convenient and secure opportunity to allow their voice to be heard through the vote they cast on their election ballot. • Continue providing access to the City's official records and legislative documents through as many different mediums as possible • Find new ways to utilize technology and best business practices to provide effective and efficient service to the public and the Commission • Explore further expansion of services and options available to the public through the City Clerk's webpage FY 23 Measurements • Ensure that all election information is publicly posted in a quick and accurate manner. • Meeting minutes available to the public on the City's website within 30 days from the conclusion of the meeting — Target = 100% • Regular Commission meeting agenda packets delivered to City Commission at least 3 days before the meeting — Target = 100% • Resolutions/ordinances posted online within 30 days of final Commission action — Target = 100% FY 22 Objectives • Continue providing access to the City's official records and legislative documents through as many different mediums as possible o IN PROGRESS: JustFOIA platform being actively fully implemented. • Find new ways to utilize technology and best business practices to provide effective and efficient service to the public and the Commission o ACCOMOMPLISHED: Continued training being provided to ensure that the City Clerk's new Online Campaign Finance platform Easy Vote, Agenda Management platform Civic Clerk and Public Records Request management platform JustFOIA are being used to maximize the efficiency of the services provided by our office. • Explore further expansion of services and options available through the City Clerk's webpage o ACCOMPLISHED • Launch voter registration initiative to encourage civic participation in elections o IN PROGRESS: Event being organized prior to the 2022 voter registration deadline. • Administer a records management program for the City of Opa-Iocka o IN PROGRESS: Quotes requested from various vendors. • Provide access to the City's official records and legislative documents in as many different mediums as possible. o ACCOMPLISHED • Utilize technology and best business practices in effective service delivery o ACCOMPLISHED • Expand the services and options available to the public through the City Clerk's webpage o ACCOMPLISHED 50 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 22 Measurement • Meeting minutes available to the public on the City's website within 30 days from the conclusion of the meeting — Target = 99% o TARGET MET FOR REGULAR & SPECIAL COMMISSION MEETINGS o TARGET MOSTLY MET FOR COMMISSION WORKSHOPS, WHICH WERE DELAYED DUE TO THEIR FREQUENCY AND THE IMPACT OF STAFFING CHANGES • Regular Commission meeting agenda packets delivered to City Commission at least 3 days before the meeting — Target = 100% o TARGET MET • Resolutions/ordinances posted online within 30 days of final Commission action — Target = 100% o TARGET MET 51 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET City Clerk 16 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 512110 Salaries Executive 85,092 85,420 85,420 - 95,469 10,049 512120 Salaries - Regular 109,182 116,870 109,804 (7,066) 180,639 70,835 51213o Salaries - Part Time 305 500 500 - 500 - Total Salaries 194,579 202,790 195,724 (7,066) 276,608 80,884 Benefits 512210 FICA 14,531 15,476 14,973 (503) 21,160 6,187 512220 Retirement 36,965 45,115 44,364 (751) 56,920 12,556 512230 Life And Health Insurance 33,519 24,918 24,013 (905) 41,024 17,011 Total Benefits 85,016 85,509 83,350 (2,159) 119,104 35,754 Total Compensation 279,595 288,299 279,074 (9,225) 395,712 116,638 Operating Expense 512312 Other Professional Services 10,323 18,000 18,000 - 31,180 13,180 512340 Other Contracted Services 20,950 60,000 60,000 - - (60,000) 512400 Travel & Per Diem 1,425 2,000 2,000 - 2,060 60 51242o Postage & Freight 221 500 200 (300) 206 6 512440 Rentals & Leases 3,594 8,312 6,912 (1,400) 7,708 796 512490 Legal Advertising 27,175 35,000 35,000 - 36,050 1,050 512493 General Expense - 2,000 2,000 - 2,060 60 512510 Office Supplies 3,230 4,000 4,000 - 4,120 120 512528 Software Licensing - 5,500 5,500 - (5,500) 512540 Pubs/Subscriptions/Member 325 650 650 - 870 220 512541 Education 425 1,300 1,300 - 1,339 39 Total Operating Expense 67,668 137,262 135,562 (1,700) 85,593 (49,969) Capital 512642 Furniture & Fixtures - 500 500 - 515 15 512646 Computer Equipment 3,346 3,600 3,600 - 3,708 108 Total Capital 3,346 4,100 4,100 - 4,223 123 Total Expense 350,609 429,661 418,736 (10,925) 485,528 66,792 52 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET City Clerk - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Professional Services Ordinance Codification 5,150 County Fees — Conducting General Election 25,000 County Recording Fees 1,030 Total 6,000 Travel Travel to educational sites, conferences and other locations as appropriate 2,060 Postage & Freight Miscellaneous 206 Rentals & Leases Copier 4,496 Postage Machine 2,212 Total 7,708 Legal Advertising Statutory advertising 36,050 General Expense Miscellaneous unanticipated expenditures 2,060 Office Supplies Miscellaneous 4,120 Pubs / Subs / Memberships International Institute of Municipal Clerks 361 Notary Renewal 200 Miami -Dade Municipal Clerk Association 155 Florida Association of Municipal Clerks 155 Total 870 Education Costs Florida Association of Clerks — Fall Academy (2) 1,339 Furniture Chairs 515 Computer Cost Computers (2) 3,708 53 City Attorney FISCAL YEAR 2023 ANNUAL OPERATING BUDGET CITY ATTORNEY Mission — To provide legal guidance to the City Commission and City Manager on all issues having legal implications, both prospectively and retroactively. Prepares all resolutions and ordinances, ensuring legal correctness. Reviews all contracts for adherence to procurement requirements and equitableness of terms. Represents the City in all litigation. Participates in all public hearings and union negotiations. Provides legal guidance as issues arise. 1 1 1 1 1 1_ Commssion --1 City Attorney (Outsourced) 1 55 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET City Attorne 28 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst 514310 514312 514370 514380 514340 514390 Salary Total Salary - - - - - - Benefits Total Benefits - - - - - - Total Compensation - - - - - - Operating Expense - 193,098 160,000 - - - 453,000 192,000 - - - 180,000 192,000 - - - (273,000) - - - 50,000 200,000 192,000 - - 50,000 20,000 - - - Outside Professional Services City Attorney Litigation City Attorney Retainer Settlement Fees Other Contracted Services Total Operating Expense 353,098 645,000 372,000 (273,000) 442,000 70,000 Contingency - - - - - - Contingencies Total Contingency - - - - - - Total Expense 353,098 645,000 372,000 (273,000) 442,000 70,000 56 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET City Attorney - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Outside Professional Services Outside litigation and related services 50,000 City Attorney Litigation Services Legal services provided by City Attorney for services outside those included in contractual base services 200,000 City Attorney Fees City Attorney contractual base fee 192,000 57 Human Resources FISCAL YEAR 2023 ANNUAL OPERATING BUDGET HUMAN RESOURCES Mission - Support the goals and vision of the City of Opa-locka by providing services that promote a work environment that is characterized by fair treatment of staff, innovation, personal accountability, trust and mutual respect to enhance the services provided to the residents of Opa-Iocka. r Assistant City Manager r HR Director HR Specialist II (2) Executive Secretary 1 J Goal — A workplace that results in the successful recruitment, employment and retention of a diverse, well -qualified, motivated, engaged, fairly compensated, service -oriented workforce to serve the community. FY 23 Objectives • Provide internal Human Resources support to Departments to achieve organizational goals • Acquire new Human Resources Information System for the storage of electronic employee files • Improve workforce empowerment and retention of City employees through Culture Committee initiatives • Enhance employee morale while encouraging team integration via teambuilding and employee appreciation activities • Acquire electronic devices to house an Employee Resource Center for employees to have access to trainings and computers. • Ratify both Collective Bargaining Agreements PBA & AFSCME • Support employee advancement by providing succession planning and employee development training Current Year Accomplishments • Hired, amongst others, Chief of Police, Finance Director • Miami -Dade County Public Schools Summer Youth Internship Program (4`" Year) • Ethics training for all employees (including a management ethics training for all senior staff) • Began initiative to convert all Human Resources Operations to paperless system • Development of Culture Committee to enhance the employee experience and assist with improving employee morale • Completed Union Negotiations 59 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET • Employee Appreciation Picnic and the distribution of Employee Service Awards • Hosted Annual Wellness Fair to include free medical diagnostic testing and education • Dell Discount Program for employees • CDL Training Sponsorship program • Holiday Spirit Week • Employee Appreciation Activities (Police and Public Works Department recognition) • Implementation of New Employee Evaluation System. All employees will be evaluated three times a year. FY 23 Measurements • New -hire turnover — Target = Less than 10% • 15 -hour training completion — Target = At least 80% of all full-time staff • Employee evaluation submission — Target = At least 90% within 30 days of the evaluation due date. Results - FY 22 Objectives • Mandatory training hours for all City employees- included in CBA proposal during contract negotiations • Updated pay plan- retained a consultant to complete salary survey and compose new Pay Plan • Paperless (automated) department operations — Phase I complete to include all forms and documents to be submitted electronically • Succession planning initiative- internal training to include Microsoft suite, CDL training for Parks and Public Works employees • Recruitment — Quarterly job fairs with local business owners postponed due to pandemic • Temporary Beautification Program employment — replaced with the establishment of the Building Maintenance in which allows Public Works employees to address beautification projects • Ratify new PBA and AFSCME contracts. — final document agreed upon by all parties to be presented and ratified by City Commission Results - FY 22 Measurements • Employee turnover —Target — 10% - 27% • Time to fill positions from posting — Target = 45 days — 33% of positions filled within 45 clays • Conduct quarterly employee development program — Target = Yes • Evaluations more than 30 days late — Target = 15 28% 60 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Human Resources 13 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 513110 Salaries - Executive 90,726 86,927 86,927 - 89,535 2,608 513120 Salaries - Regular 65,025 90,867 91,516 649 128,633 37,117 513140 Salaries - Overtime 164 500 500 - 500 - Total Salaries 155,915 178,294 178,943 649 218,668 39,725 Benefits 513210 FICA 11,544 14,221 13,688 (533) 16,728 3,040 513220 Retirement 13,889 19,939 19,307 (632) 26,044 6,737 513225 Retirement Penalty 22,726 3,500 2,300 (1,200) 2,300 513230 Life And Health Insurance 17,692 20,262 19,920 (342) 26,668 6,748 513250 Unemployment Compensatik 23,640 25,000 13,800 (11,200) 14,000 200 Total Benefits 89,491 82,922 69,015 (13,907) 85,740 16,725 Total Compensation 245,406 261,216 247,958 (13,258) 304,408 56,450 Operating Expense 513311 Employee Physicals 8,659 9,000 7,000 (2,000) 7,000 - 513312 Other Professional Services - 25,000 25,000 - - (25,000) 513340 Other Contracted Services 35,960 71,000 46,640 (24,360) 16,800 (29,840) 513398 Employee Recognition 915 14,200 11,200 (3,000) 20,000 8,800 513420 Postage 110 300 290 (10) 300 10 513440 Rentals & Leases 9,156 11,244 10,311 (933) 13,611 3,300 513493 General Expense - 2,000 1,500 (500) 2,000 500 513510 Office Supplies 2,103 2,500 2,500 - 2,500 - 513521 Clothing & Uniforms - 700 700 - 500 (200) 513540 Pubs/Subs/Membership 2,223 1,500 729 (771) 750 21 513542 Employee Training - 17,000 16,349 (651) 23,349 7,000 515530 Advertising 1,290 1,700 1,670 (30) 1,970 300 Total Operating Expense 60,416 156,144 123,889 (32,255) 88,780 (35,109) Capital 513646 Computer - 7,000 7,000 - - (7,000) Total Capital - 7,000 7,000 - - (7,000) Total Expense 305,822 424,360 378,847 (45,513) 393,188 14,341 61 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Human Resources - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Employee Physicals 15 Regular Employee Physicals @ $50 Per Physical 750 10 Police Physicals @ $300 Per Physical 3,000 Other 3,250 Total 7,000 Other Contracted Services ADP Personnel Services 12,000 Background Checks 2,000 Affordable Care Act (ACA) Reporting 2,800 Total 16,800 Employee Recognition Monthly Employee of the Month 2,400 Employee Appreciation Events 12,600 Employee Service Awards 5,000 Total 20,000 Postage Miscellaneous 300 Rentals & Leases Copier 2,611 Timeclocks 11,000 Total 13,611 General Expense Miscellaneous unanticipated small expenditures 2,000 Office Supplies Miscellaneous 2,500 Clothing & Uniforms City branded clothing, primarily shirts, for office and other City events usage 500 Pubs/Subs/Memberships Society for HR Management Membership - SHRM(2) 750 Employee Training National Seminar Training access 349 Commercial Driver License training 3,000 Various employee skills and development opportunities 20,000 Total 23,349 Advertising Govjobs.com 1,670 Other 300 Total 1,970 62 Finance FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Finance Mission: The Finance Department's mission is to provide competent and comprehensive financial services for the City Administration to enable all departments to work in the best interest of the community. The Department manages the City's public funds and financial resources in the most cost-effective and efficient manner. The Department is responsible for accounts payable, accounts receivable, general ledger, cash management, and providing debt information to the public, decision makers and to City management. The department is also responsible for the preparation of routine accounting reports as well as preparing the City's annual financial statement. The Department is also responsible for safeguarding the City's assets through appropriate controls. r L City Manager -1 Finance Director Senior Accountant (2) Accountant (2) Executive Secretary 1 Purchasing Officer Grants Administrator Payroll Clerk Accounts Payable Clerk 1 Goal: To provide a very high standard of accountability and transparent comprehensive financial services to City staff, the public, bond rating and governmental agencies while safeguarding the City's financial assets and physical assets through appropriate controls. Commission Priorities — Fully Functional Finance Department Current In All Requirements With Fully Documented and Implemented Policies and Procedures Current Year Accomplishments: • Continued progress on completing past audits with completion of the FY 20 City audit. • Completed FY 20 transportation -related audit which released $730,582 from County • Upgraded staff skills with training, focused assignments and monitoring of performance • Increased staff capability with hiring of an accountant and administrative assistant • Created and implemented a significant number of financial policies and procedures in response to issues identified in the FY 19 State Operational Audit 64 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 23 Objectives • Become current in all financial audit requirements by September, 2023 • Fill remaining vacant department positions • Continue staff education, training and development by attending FGFOA and GFOA training • Finalize all open issues identified in the State FY 19 operational audit and follow-up FY 21 audit • Continue program of creation and implementation of financial polices and procedures to cover all financial operations. • Research, identify and implement financial best practices Other Current Year Accomplishments • Maintained compliance with long-term debt payments for loans and bonds • Awarded $2.1 million from Miami -Dade County ("County") as part of their allocation from the Coronavirus Relief Fund under the Coronavirus Aid, Relief, and Economic Security (CARES) Act for the creation of new municipal programs responding to and mitigating the effects of COVID- 19, central role in cost reimbursements submitted and paid • City also received from this funding, through the County, $2 million, in reimbursement for local municipalities pandemic related eligible expenditures of operational costs, central role and cost reimbursements submitted and paid • Assisted in establishment of City Financial Audit Board required by State Statutes. FY 23 Measurements • Preparation and delivery of monthly revenue and expenditure reports by the 15' of each months — Target = 100% • Timely preparation of monthly bank reconciliations by the 10"' of each month —Target = 100% • A minimum of one Accountant to attend FGFOA School of Governmental Finance Results - FY 22 Objectives 1. FY20 City audit completed by August 2022 — FY 20 audit completed by August, 2022 2. Bring Finance Department to full strength by hiring a Finance Director, and filling two other open positions — Finance Director to begin July 2022, two new Accountants and one Accounts Payable Clerk hired 3. Continue staff development — Significant on-the-job training provided professional development literature obtained. Requested staff to join FGFOA 4. Develop satisfactory responses to all finance -related Operational Audit items to ensure satisfactory evaluation in State's follow-up audit at the start of FY 21. — Significant effort put forth in addressing all Finance -related operational audit issues. FY 20 audit currently underway and final results haven't yet been provided. 5. Implement a suite of strong policies and procedures in response to the Operational Audit and other sources to institutionalize a framework for ensuring satisfactory department performance. — Nearly all issues identified in the FY 19 operational audit have been addressed with documented and implemented policies and procedures as well as for other issues not identified in this audit 6. Research, identify and implement financial best practices - Ongoing 65 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET 7. Develop an internal audit process — Not done. FY 22 Budget includes funding to outsource this service Results - FY 21 Measurements 1. Preparation and delivery of monthly revenue and expenditure reports by the 15`h of each month — Target = 100% - On track in FY2022 2. Timely preparation of monthly bank reconciliations by the 10th of each month — Target = 100% - Significant progress made in getting prior year reconciliations completed in support of financial audits through FY 20, but, due to continued limited staffing, still not completely current. 3. At least one Accountant to attend FGFOA School of Governmental Finance — Not done, with focus on on-the-job training instead. 66 Finance FISCAL YEAR 2023 ANNUAL OPERATING BUDGET 17 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 513110 Salaries - Executive - 125,617 25,812 (99,805) 125,617 99,805 513120 Salaries - Regular 206,655 212,726 190,620 (22,106) 534,503 343,883 513140 Salaries - Overtime 2,493 5,000 5,000 - 5,000 - Total Salaries 209,148 343,343 221,432 (121,911) 665,120 443,688 Benefits 513210 FICA 15,646 24,964 16,941 (8,023) 50,880 33,939 51322o Retirement 18,988 35,111 23,958 (11,153) 79,217 55,259 513230 Life And Health Insurance 29,735 55,299 19,123 (36,176) 66,080 46,957 Total Benefits 64,368 115,374 60,022 (55,352) 196,177 136,155 Total Compensation 273,516 458,717 281,454 (177,263) 861,297 579,843 Operating Expense 513312 Other Professional Services 353,967 470,000 456,600 (13,400) 347,200 (109,400) 513320 Accounting&Auditing 38,250 54,000 48,500 (5,500) 80,000 31,500 513340 Other Contracted Services - - - - 35,000 35,000 513420 Postage 1,463 2,500 2,500 - 3,000 500 513440 Rentals & Leases 2,423 5,000 3,492 (1,508) 5,178 1,686 513493 General Expenses 1,040 33,000 33,000 - 20,000 (13,000) 513510 Office Supplies 3,536 5,000 4,500 (500) 5,000 500 513520 Operating Expense 884 4,000 1,000 (3,000) 2,500 1,500 513528 Software Licensing - - - - - - 513540 Pubs/Subs/Memberships 1,266 2,500 1,000 (1,500) 2,500 1,500 513542 Training 420 10,000 - (10,000) 20,000 20,000 Total Operating Expense 403,249 586,000 550,592 (35,408) 530,378 (20,214) Capital 513646 Computer Equipment - 6,000 6,000 - - (6,000) Total Capital - 6,000 6,000 - - (6,000) Total Expense 676,765 1,050,717 838,046 (212,671) 1,391,675 553,629 67 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Finance - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Professional Services Financial Consultants -60% of total with other 40% to Water -Sewer Fund. 300,000 Temporary staff support 40,000 Florida League of City —GASB analysis 7,200 Total 347,200 Accounting & Auditing Auditing services — Two Audits — 60% To General Fund 80,000 Other Contracted Services Payroll Services 35,000 Postage Miscellaneous 3,000 Rental & Leases Copier 4,178 Other 1,000 Total 5,178 General Expense Uncashed prior year checks escheated to State 18,000 Miscellaneous unanticipated small expenses 2,000 Total 20,000 Office Supplies Standard office supplies 5,000 Operating Expense Bank charges, returned checks 2,500 Pubs/Subs/Memberships FGFOA membership 350 FLCPA (Finance Director) 200 IACPA (Finance Director 200 Other 1,750 Total 2,500 Training FGFOA school of accounting (7) (Online) 10,000 Other 10,000 Total 20,000 68 Community Development FISCAL YEAR 2023 ANNUAL OPERATING BUDGET PLANNING AND COMMUNITY DEVELOPMENT Mission — Establishing the direction of all growth, development and redevelopment programs within the City, including ensuring that all development conforms to these guidelines and that programs are implemented to encourage further development within the City. Assistant City Manager 1 Community Development Dir. Executive Secretary Economic Development (0.25) Planner Zoning Officer 1 J Goal — Creating a destination, a City of attractive and peaceful residential neighborhoods, a thriving commercial district and a downtown area that attracts residents and others for entertainment and leisure and attracts investment and business creation. Staffing— Increase the number of staff and enhance their opportunities to be train and be more efficient. New City Planner, increase in wages/salary for Executive Administrative Assistant, increase efficiency for Zoning Official and utilize 20-25% of the Interim CRA Manager for economic development activities. Current Year Accomplishments • Completion of Sailboat Cove • Completion of CenterPoint truck parking and Storage facility • Amendment to HEPB Ordinance to be in sync with Miami -Dade County Historic Preservation Ordinance. • Murphy C -Store and Gas Station began and completed construction • U -Gas C -Store and Fueling Station completed construction • Redevelopment of the Auto Auction site into a 500Ksf Retail Warehouse Complex • Creation of the Historic Opa-locka Downtown District based on the Historic Opa-locka Downtown Master Plan. • Creation of the Innovation/Technology District. • Fleet Truck Parking and fueling facility. • AMDI Concrete Facility rezoning and ROW vacation review. • Relocation of the Flea Market operation into an indoor warehouse facility 70 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 23 Objectives • Completion of codification of zoning code to facilitate access to this information for anyone interested in undertaking development in the City • Completion of the Evaluation and Appraisal Report (EAR), part of the City's Comprehensive Plan process, for delivery in FY 22-23 • Focus on promoting logistical support development in concert with Amazon development. • Develop economic incentives for business development expansion and retention and mixed -use development opportunities for elderly, veterans and persons in need of affordable housing. • Reduction of upfront development fees to incentivize development • Reduction parking requirements to incentivize development • The redevelopment of the Flea Market Site in a 749K SF Retail Warehouse Complex. • Upgrade of the signage code • Upgrade the Industrial zoning designation • Upgrade street peddler and mobile vendor application and review process • Develop project site pro formas to evaluate possible future property tax base implications. • Increase in Mixed use and Residential development in the downtown areas and commercial corridors. • Determination of the future for Cuyahoga Site as a development opportunity. • Determination of the future expansion of Ingram Park as a water park center. • Establish a Historic District to formalize preservation of properties within the TownCenter Quartermile area [NW 27th Avenue, NW 151St Street, the LeJeune-Douglass Connector, and NW 135th Street] • Establish funding source for Historic properties for restoration. • Development Forum FY 23 Measurements • Review and approval of six to eight new development projects. Each review process should take 4-6 months. • Approval of site plans with two to three projects under construction in the next 2-3 years. • Review and approval of two rezoning and landuse for approved development projects. Each review process should take 6-8 months to complete. • Completion of the development of Policies and Procedures for Planning and Community Development by January 2023. 71 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Results vs. FY 22 Objectives • Completion of the Land Development Regulation/Zoning Code codification, making this information readily available to all developers. Status-lt being finalized and the City planner will be meeting with CivicPlus Staff to complete the codification process. • Present for adoption proposed amendments for the Land Development Regulation/Zoning Code. Status -All ordinances amendment that were recently approved will be submitted for codification. • Completion of the Evaluation and Appraisal Report (EAR — Required every seven years) of the 2030 Sustainable Opa-locka Comprehensive Development Master Plan. Status -Contract with Calvin Giardino and Associates is under review for execution. Consultant shall begin working by September -October 2022 • Completion of development of a stand-alone zoning district for Downtown/TownCenter. Status - DONE • Creation of a Tech District in the North industrial area of the City. Status - DONE • Continued incentivizing and administering of proposed development projects. Status - Ongoing • Adoption of County preservation guidelines, creation of Historic Preservation Districts and identification of funding to promote restoration and preservation of historic properties. Status — DONE and Ongoing • Seek funding for facade programs for commercial/industrial properties outside of CRA. Status - Ongoing • Evaluate impact fees for elderly, affordable and veteran residential development. Status - Ongoing • Evaluate parking requirements for mixed-use/residential development in regard to Transit Oriented Development (TOD), elderly, affordable and veterans. Status - Ongoing Results vs. FY 22 Measurements • Completion of the Evaluation and Appraisal Report —Target = Yes • Completion of development of a stand-alone zoning district for Downtown/TownCenter — Target = Yes • Creation of a Tech District in the North industrial area of the City — Target = Yes • Review and approval of new development projects —Target = 6 months • Review and approval of unit title request for approved development projects — Target = 3 months • Review and approval of rezoning and land use for approved development projects —Target = 8 months 72 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Community Development 37 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over / (Under) Fcst Salaries 515110 Salaries - Executive 72,999 59,668 74,330 14,662 88,500 14,170 515120 Salaries - Regular 119,493 131,211 106,417 (24,794) 174,599 68,182 515140 Salaries - Overtime 95 1,000 1,000 - 1,000 - Total Salaries 192,587 191,879 181,747 (10,132) 264,099 82,352 Benefits 515210 FICA 12,167 14,908 13,906 (1,002) 20,205 6,299 515220 Retirement 17,289 21,745 19,664 (2,081) 31,453 11,789 515230 Life And Heatlh Insurance 27,231 23,430 23,520 90 35,516 11,996 Total Benefits 56,687 60,083 57,090 (2,993) 87,174 30,084 Total Compensation 249,274 251,962 238,837 (13,125) 351,273 112,436 Operating Expense 515312 Other Professional Services 1,773 111,000 107,000 (4,000) 4,500 (102,500) 515340 Other Contract Services - 3,000 11,000 8,000 28,000 17,000 515400 Travel & Per Diem - 1,300 - (1,300) 2,000 2,000 515440 Rentals & Leases 1,699 4,399 4,392 (7) 5,388 996 515470 Printing And Binding - 1,000 1,000 - 1,000 - 515493 General Expense - 2,000 1,933 (67) 2,500 567 515010 Office Supplies And Expense 1,121 1,500 1,500 - 1,500 - 515530 Advertisements 3,055 7,500 2,500 (5,000) 7,500 5,000 515540 Pubs/Subscriptions/Membershi 292 450 450 - 500 50 515541 Education - 500 S00 - - (500) Total Operating Expense 7,940 132,649 130,275 (2,374) 52,888 (77,387) Other Uses 515531 Community Historic Grant - - - - 100,000 100,000 Total Other Uses - - - - 100,000 100,000 Total Expense 257,214 384,611 369,112 (15,499) 504,161 135,049 73 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Community Development - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Professional Services Muni Code recodification 2,500 Other 2,000 Total 4,500 Other Contract Services Board Minutes preparation 3,000 Scanning services 25,00 Total 28,000 Travel & Per Diem Travel — American Planning Association Conference 2,000 Rentals & Leases Copier 5,388 Printing and Binding Zoning Maps 1,000 General Expense Miscellaneous small unanticipated expenditures 2,500 Office Supplies Miscellaneous 1,500 Advertisements Development Agreement Advertising 7,500 Pubs / Subscriptions / Memberships American Planning Association 500 Community Historic Grant Grants to residents with historic residents to assist in their restoration to historic characteristics. 100,000 74 Building & Licenses FISCAL YEAR 2023 ANNUAL OPERATING BUDGET BUILDING & LICENSES Mission — Provide safe and healthy structures through the effective application of construction code standards, professional inspections and quality customer service, embodying courtesy, respectfulness, and integrity, to the City's citizens and contractors. The Building and Licensing department issues occupational licenses, building, electrical, mechanical, roofing, and plumbing permits, and certificates of occupancy. In addition, the department enforces building and zoning codes in accordance with City and South Florida Building Code. Assistant City Manager -1 Building & Licenses Director 1 Building & Licenses Supervisor Building Clerk (3) Licensing Clerk / Admin Assistant Building Inspector (2) Building Offical Minimum Housing Inspector Plumbing Inspector (PT) i Mechanical Inspector (PT) Building Inspector (PT) 1 Goal — Provide Building Services in a highly automated, rigorous, and effective manner resulting in well- built and resilient properties reasonably immune to adverse conditions which also benefit from the City's continued involvement in the National Flood Insurance Program (NFIP) and Community Rating System to lessen the threat of flooding, resulting in improved insurance rates. The Building & Licenses Department also supports the City Beautification Program through the maintenance and enforcement of the City's color palette of acceptable colors for building exteriors. 76 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Current Year Accomplishments • Met requirements of the National Flood Insurance Program Community Rating System to result in lower property owner insurance costs. • Met requirements of the National Pollution Discharge Elimination System (NPDES) to document actions being taken to reduce waterway pollution • Collected approximately 1,036,626.78 in permitting fees • Partial automation of permitting process?? • Increased front office staff to better assist the public. • Creation of a full-time Minimum Housing Inspector • 50% of Businesses in compliance with DERM FY 23 Objectives • Implement electronic plan submission and review • Implement electronic plan distribution to various county agencies having plan review responsibilities • Implement online inspection requests • Finalize automation of automated computation of permitting and business tax receipt fees • Further improvement in plan review turnaround time. • Increased focus on flood plan issues with the addition of a part-time Flood Plan Manager • Continuation of ensuring Opa-locka structures are structurally sound and electrically safe. • 100% of Businesses in compliance with DERM FY 23 - Measurements • Walk-through permit applications — Target = 2 business days • Small permit applications —Target = 5 business days • Large permit applications —Target = 22 business days • Cases forwarded to the County Unsafe Structure Board — Target = Minimum of two Results - FY 22 Objectives • Internet accessible inspection results — Deferred to FY 23 • Internet / electronic plan review — Deferred to FY 23 • Automated computation of permitting and business tax receipt fees — Partially Complete • Increased number of cases presented to the County Unsafe Structure Board —2 Results - FY 22 Measurements (Estimates) • Walk-through permit applications — Target = 2 business days — • Small permit applications — Target = 5 business days — 5 business days • Large permit applications — Target = 22 business days — 22 business days • License applications — Target = 10 business days — DERM now requires all licenses to be submitted to it for review, adversely impacting turnaround time since City no longer controls process • Cases forwarded to the County Unsafe Structure Board — Target = Minimum of two — 2 77 Building & Licenses FISCAL YEAR 2023 ANNUAL OPERATING BUDGET 30 FY 21 _ FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 524110 Salaries - Executive 162,009 183,366 168,930 (14,436) 158,499 (10,431) 524120 Salaries - Regular 101,732 108,911 100,997 (7,914) 411,689 310,692 524130 Salaries - Part Time 86,531 113,852 92,131 (21,721) 85,484 (6,647) 521140 Salaries - Overtime 331 1,500 1,500 - 1,500 - Total Salaries 350,603 407,629 363,558 (44,071) 657,172 293,614 Benefits 524210 FICA 25,680 35,651 27,813 (7,838) 50,273 22,460 524220 Retirement 33,398 50,545 39,336 (11,209) 78,270 38,934 524230 Life And Health Insurance 31,967 17,277 23,836 6,559 49,527 25,691 Total Benefits 91,046 103,473 90,985 (12,488) 178,070 87,085 Total Compensation 441,649 511,102 454,543 (56,559) 835,242 380,699 Operating Expense 524312 Other Professional Services - 11,000 1,500 (9,500) 6,500 5,000 524340 Other Contract Services - 120,000 120,000 - - (120,000) 524400 Travel & Per Diem - 5,490 2,370 (3,120) 2,975 605 524420 Postage 3,502 5,500 5,500 - 7,000 1,500 524440 Rentals & Leases 1,043 3,244 3,074 (170) 4,011 937 524470 Printing & Binding 748 1,500 - (1,500) 1,000 1,000 524493 General Expense (1,416) 2,000 2,000 - 2,000 - 524510 Office Supplies 1,977 2,000 2,000 - 2,000 524540 Pubs/Subs/Memberships 135 1,500 775 (725) 1,910 1,135 524541 Educational Costs 1,493 1,800 1,500 (300) 2,000 500 Total Operating Expense 7,482 154,034 138,719 (15,315) 29,396 (109,323) Capital 524646 Computer Equipment - 5,650 5,650 - - (5,650) Total Capital - 5,650 5,650 - - (5,650) Total Expense 449,131 670,786 598,912 (71,874) 864,638 265,726 78 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Building & Licenses - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Professional Services External Engineering Plan Review (Complex Structures) 2,000 County Unsafe Structure Board —4 Cases @ $750 3,000 Other 1,500 Total 6,500 Travel Travel — Conferences (FEMA, Building Officials, Flood Plain 2,975 Postage Landlord Tenant Permit 2,000 Business Tax Receipts 4,000 40 -Year Inspections 1,000 Total 7,000 Rentals & Leases Copiers 4,011 Printing & Binding Plan Duplication 1,000 General Expense Miscellaneous Unanticipated Expense 2,000 Office Supplies Miscellaneous 2,000 Pubs/Subs/Memberships Professional Memberships & Licenses 1,910 Educational Costs Conference Fees (FEMA, Building Officials, Flood Plain 2,000 79 Police Department FISCAL YEAR 2023 ANNUAL OPERATING BUDGET POLICE DEPARTMENT Mission — The mission of the City of Opa-Locka Police Department is to enhance the quality of life, environment, and safety of our citizens, employees, businesses and visitors in an atmosphere of courtesy, integrity and quality service. ✓ Sergeants (4) Officers (28) City Manager 4 Chief Executive Secretary Captain (Patrol) Community Policing Officer L Community Outreach Specialist Captain (Administration) Services Property - Sergeant Manager/Analyst Commun (4) Records Bldg Security - PT (3) Traffic Sergeant P. Safety Aides (2) Crossing Guards Supervisor Guards (10) Captain (Investigation / IA)) Investigation Sergeant Officers (3) Officer - Detached Crime Scene Tech Prof. Compliance Street Crimes Sergeant Officers (3) J Goal — Establish and function as a highly effective Police department noted for providing excellent, respectful and trusted public safety to the community. Current Year Accomplishments • Agency -wide Ethics Training • Agency -wide Field Force Training • Agency -wide Active Assailant Training • Lowered Crime Rate by 30% between 2020-2021 81 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 23 Objectives • To provide exceptional service, Officers must remain professional at all times; respond to calls for service in a timely manner; and must carry out their duties cheerfully and sincerely • The Department will hire a diverse group of Officers that are both certified and non -certified and to enhance our Field Training Officer program to ensure efficiency and effectiveness • The Department will continue to recommend and implement a robust collection of training and continued education classes for Officers, Supervisors, and Police Executives • Being an accredited Police Department ensures we are using best practices and that we operating in accordance with prescribed standards, policies, and procedures • identify funding to accomplish the replacement of outdated CEWs FY 23 Measurements • Complete reorganization of the Police Department • Modernizing and refreshing the Police Fleet • Lower Crime Rate; Increase Community Engagement • Upgrade agency -wide (50) Body Worn Camera System • Upgrade agency -wide (50) CEWs (Tasers) • Acquisition and installation of ShotSpotter gunshot detection program (2 sq. miles of coverage) • Installation of six (6) additional Red Light Cameras Results vs. FY 22 Objectives • Continued development of policies and procedures to ensure a highly effective police presence in the community. • A strong community policing program to provide options and opportunities to minimize resident drift into criminal activity. • Implement the National Incident -Based Reporting System (NIBRS) to use data analysis to identify patterns and prevent and/or resolve criminal activity, • Establish a Community Policing unit and implement alternative policing models (bikes, walking beats, etc.) • Increase social media presence and community outreach. • Establish community engagement and programs. • Introduce legislative initiatives to impact long-term crime and resource efficiency. • Reduce response times to emergency calls. • Automation, including imaging, of current and prior department records. • A complete update of department policies and procedures utilizing nationally recognized consultants to ensure implementation of best practices. Results vs. FY 22 Measurements • Reduce priority crimes by 3% - Previous year vs Current year reporting unavilable • Number of community events, and social media outreach — Started/Ongoing • Creation of Community engagements Programs — Started/Ongoing • Complete initial roll -out of the agency's Policy and Procedures manual — Started/Ongoing 82 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Police Department FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 521110 Salaries - Executive 161,336 203,673 136,376 (67,297) 125,617 (10,759) 521120 Salaries Regular 3,313,540 3,226,252 3,101,691 (124,561) 4,034,230 932,539 521130 Salaries - Part Time 116,393 101,826 92,893 (8,933) 186,123 93,230 521140 Salaries - Overtime 190,802 180,000 180,000 - 180,000 - 521150 Longevity 16,000 37,000 27,000 (10,000) 28,500 1,500 Total Salaries 3,798,071 3,748,751 3,537,960 (210,791) 4,554,470 1,016,510 Benefits 521210 FICA 279,747 288,840 270,665 (18,175) 348,423 77,758 521220 Retirement 747,770 898,747 853,190 (45,556) 1,312,073 458,883 521230 Life And Health Insurance 418,784 394,615 328,163 (66,452) 429,481 101,318 Total Benefits 1,446,301 1,582,201 1,452,018 (130,183) 2,089,977 637,959 Total Compensation 5,244,372 5,330,952 4,989,978 (340,974) 6,644,447 1,654,469 Operating Expense 521312 Other Professional Services 1,270 6,000 6,500 500 14,200 7,700 521340 Other Contracted Services 7,524 159,500 55,650 (103,850) 209,900 154,250 521400 Travel & Per Diem 3,669 10,000 2,500 (7,500) 5,000 2,500 521420 Postage 18 200 200 - 200 - 521440 Rentals & Leases 15,206 20,680 14,059 (6,621) 14,488 429 521466 Repair & Maint - Veh & Equip - 2,000 - (2,000) - - 521467 Repair & Maint - Mach & Equip - 7,500 7,414 (86) 6,500 (914) 521493 General Expenses 11,120 4,000 2,768 (1,232) 4,000 1,232 521510 Office Supplies 12,843 15,564 13,455 (2,109) 5,000 (8,455) 521520 Operating Expense 27,406 40,500 32,541 (7,959) 35,500 2,959 521521 Clothing & Uniform Expense 27,704 27,500 18,000 (9,500) 18,000 - 521528 Software Maintenance 81,042 182,710 182,710 - 152,204 (30,506) 521540 Pubs/Subs/Memberships 600 2,740 1,115 (1,625) 3,960 2,845 521541 Educational Costs 24,080 40,000 4,960 (35,040) 20,000 15,040 521546 Books - - - - - - 521547 Special Supplies 465 33,028 873 (32,155) - (873) 521644 Public Safety Equipment - 5,000 2,024 (2,976) 80,000 77,976 521648 Vehicle Lease/Purchase 229,651 261,200 218,000 (43,200) 457,000 239,000 529535 Police Explorer Program - 5,000 - (5,000) 5,000 5,000 579398 Employee Rcecognition - - - - 3,000 3,000 521645 Canine Unit 1,559 - - - 10,000 10,000 Total Operating Expense 444,157 823,122 562,769 (260,353) 1,043,952 481,183 Capital 521641 Automotive Equipment 7,945 2,000 - (2,000) 30,000 30,000 521642 Office Furniture & Equipment - 8,000 8,000 - 5,000 (3,000) Total Capital 7,945 10,000 8,000 (2,000) 35,000 27,000 Total Expense 5,696,474 6,164,074 5,560,747 (603,327) 7,723,399 2,162,652 83 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Police Department - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Professional Services Special Magistrate 7,200 Employment Evaluation 5,000 Counseling 2,000 Total 14,200 Other Contracted Services FDLE - Fingerprinting 500 Social media initiative 1,000 Record management automation 45,000 ShotSpotter Services 108,500 Radar/Laser Certification 1,500 Miscellaneous 1,000 Grant Writing Services 20,000 Body Cam Service 32,400 Total 209,900 Travel & Per Diem Education sites, conferences and other travel as required 5,000 Postage Miscellaneous 200 Rentals & Leases Containers (crime -related material) 7,200 Copiers 7,288 Total 14,488 Repair & Maint - Mach & Equip Radio repair 6,500 General Expense Miscellaneous unanticipated small expense 4,000 Office Supplies Miscellaneous small office supply materials 5,000 Operating Expense Vehicle Decontamination 2,000 Prisoner Electronics 1,000 Field Forms 1,000 County Court Standby Program 4,000 Crossing Guard Supplies 1,000 Public Notices 1,000 Ammunition 1,500 Batteries 1,500 Investigative Material 2,500 Community Outreach Materials 5,000 Bulletproof Vests / Other 10,000 Other 5,000 Total 35,500 Clothing & Uniform Expense Miscellaneous 18,000 84 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Police Department - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Software Maintenance ERP System - SunGard 72,100 Off -Duty Management— Power Details 2,575 IA Pro - Internal Affairs Management 10,300 PowerDMS - Policy & Proc Management 3,090 Barracuda Firewall 15.244 Office 365 29,582 Router Fees (Cisco) 1,803 Lexipol — Policy Development 17,510 Total 152,204 Pubs/Subs/Memberships Police Executive 800 National Organization of Black Law Enforcement Officers 300 International Association of Police Chiefs 8760 Florida Association of Police Chiefs 1,200 Miami -Dade Chiefs Association 900 Total 3,960 Education Police Academy / Other 20,00 Vehicle Lease Existing leases (23 vehicles) 210,000 New leases (26 Vehicles) 247,000 Total 457,000 Police Explorer Program Community outreach program to allow community youth to gain familiarity and participate in Police -related activities 5,000 Automotive Equipment Fit -Out for new vehicles 30,000 Furniture Shelving 5,000 Public Safety Equipment Tasers 30,000 Other 50,000 Total 80,000 Canine Unit Maintenance of two Police Dogs 10,000 Employee Recognition Esprit de Corps expenditures 3,000 85 Code Enforcement FISCAL YEAR 2023 ANNUAL OPERATING BUDGET CODE ENFORCEMENT Mission — Monitor the City to ensure adherence to the City's Code of Ordinances to maintain and enhance the City's health, safety, aesthetics and quality of life the education, counseling, and as necessary, enforcement through citations and fines to obtain compliance with the City Code, demonstrating professionalism, courtesy, respect and integrity. The primary objective of the Code Enforcement Department is to patrol the City on a daily basis to monitor for Code compliance. Where violations are noted, ample time is provided to bring the property into compliance. The Department's goal is to encourage voluntary compliance. However, when not corrected timely or where violations are deemed to be threats to health and safety, egregious or unnecessarily repetitive, immediate fines are assessed. The Department also outreaches to the community to educate them on the importance of adhering to the City's Code. r Assistant City Manager I Code Enforecement Manager 1 Code Enforcment Officers (4) 1 Administrative Assistant (2) Goal — All residential, commercial, and industrial properties in compliance with City ordinances. Elimination of illegal dumping, minimize parking issues throughout the City and ensure all businesses obtain current licenses, resulting in a cleaner and more attractive City. FY 23 Objectives • Improve timeliness in achieving compliance when Code violations are identified, including using foreclosure services when necessary to resolve issues which otherwise remain unresolved. • Significantly reduce the presence of derelict, inoperable and abandoned vehicles throughout the City, • Implement technology that minimizes handwritten documentation and allows required information to be entered once in the field which then distributes the information to all required components of the code compliance process. • Continue program of educating the community in regard to their responsibilities in being in compliance with the City code through ongoing person -to -person contact. • Ensure that all Code officers and administrative staff are fully trained to carry out their responsibilities in an effective and efficient manner. • Implement County electronic lien filing system • Reinstate the City Nuisance Abatement Board to increase Code Compliance effectiveness 87 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 23 Measurements: • Business Tax Receipts —Follow up on all businesses reported by Building and Licenses as being non -responsive to the annual mail -out of tax receipt renewal correspondence.— Target = 100% of non -responsive businesses. • New Code Officers to receive FACE basic training — Target = 100% • Experienced Code Officers to receive a minimum of two days of refresher training annually — Target = 100% Results vs. FY 22 Objectives • Focus on abandoned structures, also a Police focus item since these properties attract and enable criminal activity — Results: One building slated for demolition. • Leverage technology to improve efficiency, accountability and documentation. — Results: Some improvement made in reducing the manual aspects of entering violation information into the Code processing system. • Additional training and certification to effectively perform assigned job functions. — Results: Due to staffing shortages, the available Code Officers were required to continually be in the field, eliminating time for training opportunities. • Ensure equipment adequate to fulfill duties. — Results: Four new vehicles are included in the FY 23 budget. • Reduce illegal dumping. — Results: Problem continues and requires Citywide focus to resolve. • Implement County electronic lien filing system — Results: Not done. Now a FY 23 objective. • Increased Code Officer training — Results: Not done. See above. • Utilize the Build Better Opa-locka application (community reporting system for reporting of issues requiring Code Enforcement attention) to improve responsiveness. — Results: Effective when utilized. Not yet widely adopted within the community Results vs. FY 22 Measurements • Business Tax Receipts —Follow up to determine status of those businesses not responding to the annual mail -out of business tax receipt renewal correspondence — Target = 100% of non- responsive businesses. — Results: Process restructured in mid -year for Building & Licenses to have the lead responsibility. Had been routinely canvassing businesses prior to then to ensure every business was in compliance with business tax receipt requirements. • Reduce response time for complaints — Target — 2 business days — Results no adequate measurement system available to provide results. • Implementation of County electronic lien filing system — Target = Yes — Results: Not done. Now a FY 23 objective. 88 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Code Enforcement 23 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 521120 Salaries - Regular 223,752 217,959 198,170 (19,789) 290,628 92,458 521140 Salaries - Overtime 74 1,500 1,500 - 1,500 - Total Salaries 223,826 219,459 199,670 (19,789) 292,128 92,458 Benefits 521210 FICA 16,442 17,634 15,273 (2,361) 22,347 7,074 521220 Retirement 15,982 24,771 21,604 (3,166) 34,792 13,188 521230 Life And Health Insurance 20,479 24,322 18,247 (6,075) 39,943 21,696 Total Benefits 52,904 66,727 55,124 (11,602) 97,082 41,958 Total Compensation 276,730 286,186 254,794 (31,391) 389,210 134,416 Operating Expense 521312 Other Professional Services - 9,000 4,000 (5,000) 7,200 3,200 521340 Other Contracted Services - 2,000 1,000 (1,000) 35,078 34,078 521400 Travel & Per Diem - 200 200 - 200 - 521420 Postage 4,155 7,000 7,000 - 7,500 500 521493 General Expense - 2,000 2,000 - 2,000 - 521510 Office Supplies 2,877 2,000 1,500 (500) 1,500 - 521511 Lien Recording Charges 470 2,500 1,000 (1,500) 1,500 500 521520 Operating Expense (1,305) 2,000 1,000 (1,000) 2,000 1,000 521521 Clothing & Uniform Expense 1,245 1,500 1,500 - 3,500 2,000 521541 Educational Costs - 7,500 - (7,500) 5,000 5,000 521648 Auto Lease - 18,400 5,000 (13,400) 40,800 35,800 Total Operating Expense 7,442 54,100 24,200 (29,900) 106,278 82,078 Capital 521646 Computer Equipment 16,756 - - - - - Total Capital 16,756 - - - - - Total Expense 300,928 340,286 278,994 (61,291) 495,488 216,494 89 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Code Enforcement - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Professional Services Special Magistrate Services 7,200 Other Contracted Services Copier Maintenance 2,000 Document Imaging 10,000 Body Cameras 3,078 Foreclosure Firm 20,000 Total 35,078 Travel & Pier Diem Local travel, parking, etc. 200 Postage Code Enforcement violation correspondence 7,500 General Expense Miscellaneous unanticipated small expenditure 2,000 Office Supplies Miscellaneous office supplies 1,500 Lien Recording Charges County charges for filling liens 1,500 Operating Expense Miscellaneous field materials 2,000 Clothing & Uniforms Uniforms 3,500 Education Officer Code Enforcement training 5,000 Auto Lease Leasing of four vehicles 40,800 90 Parks & Recreation FISCAL YEAR 2023 ANNUAL OPERATING BUDGET PARKS & RECREATION Mission — Enhancing the quality of life for the residents and visitors by providing outstanding sports, recreation and cultural arts facilities, program and parks that protect the environment, contribute to the economic and social vitality of the community, and foster healthy lifestyles, creativity, and cultural diversity. Assistant City Manager Parks & Rec Director Senior Coordiantor Bus Driver Recreation Leader Superintendnet Secretary Recreation Supervisor Recreation Leader - PT (2) Recreation Supervisor Life Guard - PT (2) Recreation Supervisor Summer Recreation Leader - PT (4) r-----1 Recreation Supervisor Recreation Leader - PT (2) 1 Goal — Provide professional and diverse leisure opportunities through inclusive parks, facilities, programs, and open space, ensuring that Opa-locka is a desirable place to live, work, and play. Current Year Accomplishments • Summer Camp program on both Segal Park & Sherbondy Village • Senior Program is on the move • All park facilities are open • All football teams made it to the playoffs, with the 10u & 14u winning the Championship • Received pool certification and re -opened the pool • Summer Meals for both Segal Park & Sherbondy Village • Zumba fitness program • Transferred Parks buildings and grounds maintenance to Buildings & Grounds Maintenance Dept. 92 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 23 Objectives • Youth after -school programs to be implemented as part of proposed FY 23 budget. • Establishment of National Parks Standards will be incorporated into the Parks & Recreation Master Plan to be implemented in FY 23. • Reorganize the department to align skills with responsibilities and improve efficiency. • Partner with other organizations to bring new events and programs to the city. • Actively apply for grant opportunities, including Florida Recreation Development Assistance Program (FRDAP) & National Parks and Recreation Association. • Reactivate fitness and healthy eating programs. • Focus on the development of staff to enhance work ethic and knowledge of P & R activities. • Identify further partnerships to provide additional youth programs. FY 23 Measurements • Apply for grants- Target= Minimum of two • Increase participation of youth and teen participation in Parks & Recreation program -Target= 50% • Increase participation in Senior programs -Target= 40% • Increase community awareness of Parks & Recreation events -Target= 30% • Development of brochures to promote recreation and parks opportunities • Increase participation in the sports program- Target= 50% Results vs. FY 22 Objectives • Increase in participates for the Summer Camp Program • Increase in participates for the Football & Cheerleading Program • Implemented new activities to the Senior Program Results vs. FY 22 Measurements • Apply for grants- Target= Minimum of one — Results: Two grants • Increase participation of youth and teen participation in Parks & Recreation program -Target= 25% • Increase participation in Senior programs -Target= 25% - Results = 40% • Increase community awareness of Parks & Recreation events -Target= 10% - Results 30% 93 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Parks & Recreation - Part 1 72 FY 21 FY 22 FY 23 Actual Over/ Over/ (Not Amended (Under) (Under) ACCT Account Title Audited) Budget Fcst Amend Bgt Proposed Fcst Salaries 572110 Salaries - Executive 158,192 73,863 49,125 (24,738) 80,396 31,271 572120 Salaries - Regular 298,645 286,673 269,866 (16,807) 282,503 12,637 572130 Salaries - Part Time 15,265 148,642 90,124 (58,518) 219,538 129,414 572140 Salaries - Overtime 12,654 9,000 5,000 (4,000) 10,000 5,000 Total Salaries 484,756 518,178 414,115 (104,063) 592,437 178,322 Benefits 572210 FICA 35,744 40,793 31,953 (8,840) 45,326 13,373 572220 Retirement 36,428 57,690 45,193 (12,497) 70,558 25,365 572230 Life And Health Insurance 52,406 57,982 46,728 (11,254) 50,861 4,133 Total Benefits 124,578 156,465 123,874 (32,591) 166,745 42,871 Total Compensation 609,334 674,643 537,989 (136,654) 759,182 221,193 94 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Parks & Recreation - Part 11 72 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Total Compensation 609,334 674,643 537,989 (136,654) 759,182 221,193 Operating Expense 572312 Other Professional Services - 75,000 75,000 - - (75,000) 572340 Other Contracted Services 3,590 15,000 7,500 (7,500) 6,000 (1,500) 572400 Travel & Per Diem - 3,496 2,500 (996) 6,000 3,500 572403 Special Events 14,581 50,250 46,029 (4,221) 94,300 48,271 572420 Postage - 100 100 - 100 - 572440 Rentals & Leases 934 3,494 2,580 (914) 3,120 540 572461 Building Repair & Maintenance 2,078 7,500 6,480 (1,020) - (6,480) 572463 Pool Maintenance 11,950 16,500 15,500 (1,000) 12,000 (3,500) 572481 Recreation Programs 3,502 - - - 5,000 5,000 572482 After -School Program - 15,800 2,500 (13,300) 15,800 13,300 572483 Out Of School Camp - 2,800 2,658 (142) 3,000 342 572484 Intramural (Football & Basketball) - 300 - (300) - - 572485 Recreational Activities 11,922 - - - - 572486 Recreation Football Program (111) - - - - - 572487 Football - 26,200 20,583 (5,617) 21,700 1,117 572488 Basketball - 2,530 2,700 170 2,800 100 572489 Track - 2,625 4,000 1,375 4,250 250 572490 Baseball (Little Leagues) - 2,700 1,500 (1,200) 2,700 1,200 572491 Cheerleading - 1,500 3,300 1,800 3,300 - 572492 Soccer - - - - 3,500 3,500 572493 General Expense - 4,000 2,000 (2,000) 4,000 2,000 572510 Office Supplies 6,229 5,000 1,000 (4,000) 1,800 800 57252o Operating Expense 2,495 - - - - - 572522 Uniforms 758 1,700 1,000 (700) 2,500 1,500 572540 Pubs/Subscriptions/Memberships - 1,005 500 (505) 1,000 500 572541 Educational Costs 4,283 4,175 1,500 (2,675) 3,000 1,500 572552 Seniors Services 6,892 15,000 17,092 2,092 20,700 3,608 572553 Summer Camp Program 9,355 8,000 13,000 5,000 13,000 - 572554 Sports Officials Fees 411 - - - - - 572648 Vehicle Lease - 6,600 - (6,600) - - Total Operating Expense 78,869 271,275 229,022 (42,253) 229,570 548 Capital 572630 Improvement - Other Than Bldg 11,880 140,000 107,500 (32,500) - (107,500) 572640 Machinery & Equipment 30,856 12,500 12,675 175 4,000 (8,675) 572642 Furniture & Equipment 9,042 15,000 3,438 (11,562) - (3,438) 572646 Computers - 8,000 8,000 - - (8,000) 572648 Vehicle Purchase - 130,000 110,000 (20,000) 150,000 40,000 Total Capital 51,778 305,500 241,613 (63,887) 154,000 (87,613) Total Expense 739,981 1,251,418 1,008,624 (242,794) 1,142,752 134,128 95 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Parks & Recreation - Footnote Detail - Page I Account Name Footnote Detail Proposed Budget ($) Other Contracted Services Exercise Program 6,000 Travel & Per Diem State & National Parks & Recreation Conferences 6,000 Special Events Easter Event 1,500 MLK Walk 2,500 July Fourth 20,000 Track Invitational Meet 3,000 Christmas Toys 6,000 Halloween Fun Night 2,500 School Bookbags 4,000 Black History Month 2,000 Ride For Life 1,000 Community Chess Tournament 200 Memorial Day Pool Party 1,600 City Birthday 10,000 Total 94,300 Postage Miscellaneous Mailings 100 Rentals & Leases Copier 3,120 Pool Maintenance Monthly pool maintenance 12,000 Recreation Program Future programs to be identified 5,000 After -School Program Supplies & Equipment 2,000 Snacks, Field Trips, Special Events 7,800 Kids Eating Healthy 4,000 Operation Safe Flying 2,000 Total 15,800 Out -Of -School Camp Single Days 500 Winter Camp - 2 Weeks 1,500 Spring Camp - One Week 1,000 Total 3,000 Football Equipment 2,000 League Fees 3,000 Uniforms 2,000 Awards 1,200 Officials 5,000 Travels 6,500 Meals 2,000 Total 21,700 Basketball Uniforms 1,000 Awards 500 Equipment 200 League Fees 1,100 Total 2,800 96 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Parks & Recreation - Footnote Detail — Page II Account Name Footnote Detail Proposed Budget ($) Track Awards 500 Equipment 750 Uniforms 500 Registration Fees 2,500 Total 4,250 Baseball (Little League) Uniforms 900 Awards 300 Equipment 1,000 League Fees 500 Total 2,700 Cheerleading Uniforms 1,500 Awards 300 Travel 1,500 Total 3,300 Soccer Uniforms 300 Awards 200 Equipment 1,000 Competition 1,500 Travel 500 Total 3,500 General Expense Miscellaneous expense for unidentified requirements 4,000 Office Supplies Miscellaneous 1,800 Uniforms (Staff) Staff uniforms 2,500 Memberships FRPA, NRPA, Other 1,000 Education Miscellaneous staff development 3,000 Seniors Services Food 7,500 Trips 5,000 Fitness 1,000 T -Shirts 1,500 Special Events 4,000 Arts & Crafts 1,700 Total 20,700 Summer Camp Clothing (Shirts) 1,000 Special Events 3,000 Field Trips 6,000 Supplies 3,000 Total 13,000 Machinery & Equipment Food Service Equipment 4,000 Vehicle Bus — Senior Program 150,000 97 Buildings & Grounds Maintenance FISCAL YEAR 2023 ANNUAL OPERATING BUDGET BUILDINGS & GROUNDS MAINTENANCE Mission — Maintain, repair, renovate, preserve, and clean all City facilities and grounds r Assistant City Manager J Building & Grounds Maintenance Ops Manager Building & Grounds Maintenance Superintendent Electrician Bldg 8 Grounds Maint Workers FT (4) PT (1) Goal — To provide quality maintenance, repair, and operations to City facilities and grounds with a commitment to ensuring safe, reliable, and sustainable facilities for residents, businesses, visitors, and employee of the City of Opa-locka. Current Year Accomplishments • Renovated Ingram Park restroom and replacement of restroom roof • Replaced Sherbondy Community Center air conditioning system • Ingram Park field lights replacement • Relocate Police Station to 1St Floor • Relocate Building & License Department to 15` Floor • Sherbondy 2nd floor Gym renovation • Ongoing maintenance of all City facilities FY 23 Objectives • Continued Cleanliness of Surrounding Grounds • Reduce Reliance on Corrective Maintenance and Contribute to a more efficient and effective maintenance program • Increase Productivity • Optimize Energy Usage • Interior painting of all City owned facilities • Replacement of park playground equipment • Exterior upgrades to City facilities and Pumpstations • Ongoing maintenance of all City facilities • Citywide upgrade to water efficient toilets 99 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 23 Measurements • Documented short and long-term maintenance strategies • Conduct energy audit of City facilities Results vs. FY 22 Objectives • Assume responsibility for maintenance of 780 Fisherman Street — completed • Citywide upgrade to water efficient toilets — Deferred to FY 23 • Implement and utilize work order system for this and other Public Works divisions — completed • Conduct energy audit of City facilities — Deferred to FY 23 • Develop short- and long-term maintenance strategies and schedules for City facilities — completed • Ongoing maintenance of all City facilities — completed Results vs. FY 22 Measurements • Documented short- and long-term maintenance strategies —Target = Yes — Results: Yes • City gateway painted —Target = Yes — Results: Yes • Paint City Facilities — Target = 3 — Results: Deferred to FY 23 100 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Buildings & Grounds Maintenance 39 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 541120 Salaries -Regular 145,626 172,030 191,317 19,287 306,599 115,282 54113o Salaries -Part -Time - - - 23,300 23,300 541140 Salaries - Overtime 6,646 5,000 5,000 - 2,000 (3,000) Total Salaries 152,272 177,030 196,317 19,287 331,899 135,582 Benefits 541210 FICA 10,921 13,313 15,020 1,707 25,390 10,370 541220 Retirement 13,643 18,830 21,241 2,411 39,529 18,288 541230 Life And Health Insurance 26,031 30,377 21,661 (8,716) 40,085 18,424 Total Benefits 50,596 62,520 57,922 (4,598) 105,004 47,082 Total Compensation 202,868 239,550 254,239 14,689 436,903 182,664 Operating Expense 541340 Other Contracted Services - 115,000 115,000 - 35,000 (80,000) 541341 Uniform Rental/Laundry 1,013 1,500 1,500 - 1,500 - 541440 Rentals & Leases - 6,300 5,370 (930) 5,000 (370) 541521 Clothing & Uniform Expense - - - - 1,200 1,200 541461 Building Repair & Maint 223,765 114,700 114,798 98 98,760 (16,038) 541462 Grounds Maintenance - - - - 10,000 10,000 541493 General Expense - 3,000 3,000 3,500 500 541551 Maintenance Supplies 17,999 19,100 7,000 (12,100) 12,000 5,000 541648 Vehicles - Leased - 4,600 - (4,600) 11,200 11,200 Total Operating Expense 242,777 264,200 246,668 (17,532) 178,160 (68,508) Capital 541620 Building Improvement - 60,000 - (60,000) 230,000 230,000 541630 Improvements Other Than Bu - 30,000 30,000 - 40,000 10,000 54164o Machinery & Equipment 221,098 - - - 50,000 50,000 Total Capital 221,098 90,000 30,000 (60,000) 320,000 290,000 Total Expense 666,743 593,750 530,907 (62,843) 935,063 404,156 101 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Public Works — Building Maintenance - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Contracted Services Miscellaneous services as needs become apparent 35,000 Uniform Rental / Laundry Employee uniform rental service. 1,500 Rentals & Leases Miscellaneous as need becomes apparent 5,000 Building Repair & Maintenance Elevator Quarterly Maintenance 6,200 Fire Alarm Maintenance 2,400 Janitorial Services 5,160 Repairs as needed 85,000 Total 98,760 Grounds Maintenance Maintenance of City grounds 10,000 General Expense Fire Permits 500 Other 3,000 Total 3,500 Clothing & Uniform Expense Steel Toe Shoes 1,200 Maintenance Supplies Miscellaneous as required 12,000 Automotive Lease Truck 4,600 Building Improvement Paint PW Headquarters 100,000 Paint Helen Miller 45,000 Paint Segal 25,000 Paint Sherbondy Center 60,000 Total 230,000 Improvement Other Than Buildings Park Entrance enhancement 40,000 Machinery & Equipment To be determined 50,000 Vehicle Lease Two trucks 11,200 102 Public Works Administration FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Public Works - Admin 32 FY21 FY22 FY23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 541110 Salaries - Executive 69,733 69,039 70,182 1,143 110,543 40,361 541120 Salaries - Regular 181,314 240,006 238,699 (1,307) 302,866 64,167 541140 Salaries - Overtime 188 300 300 - 300 - Total Salaries 251,235 309,345 309,181 (164) 413,709 104,528 Benefits 541210 FICA 18,335 24,033 23,655 (378) 31,648 7,993 541220 Retirement 24,048 33,990 33,453 (537) 49,273 15,820 541230 Life And Health Insurance 27,643 30,414 28,214 (2,200) 41,387 13,173 Total Benefits 70,026 88,438 85,322 (3,115) 122,308 36,986 Total Compensation 321,261 397,783 394,503 (3,279) 536,017 141,514 Operating Expense 541312 Other Professional Services - 600 265 (335) - (265) 541340 Other Contracted Services 5 - - - - - 541400 Travel - 1,000 - (1,000) 1,000 1,000 541420 Postage 6 100 100 - 200 100 541440 Rentals & Leases 1,342 4,999 3,092 (1,907) 3,778 686 541461 Repair & Maintenance - Bldg - - - - - - 541493 General Expense (678) 2,000 2,000 - 2,000 - 541510 Office Supplies 3,073 4,000 4,000 - 4,000 - 541520 Operating Expense - - - - 30,000 30,000 541540 Pub/Subs/Memberships 89 1,200 100 (1,100) 3,261 3,161 541541 Educational Costs - 4,400 4,000 (400) 400 (3,600) Total Operating Expense 3,837 18,299 13,557 (4,742) 44,639 31,082 Capital 541642 Furniture & Equipment - 1,500 1,000 (500) - (1,000) 541646 Computers 6,600 39,100 38,600 (500) - (38,600) Total Capital 6,600 39,100 38,600 (500) - (38,600) Total Expense 331,698 455,182 446,661 (8,521) 580,656 133,995 104 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Public Works - Administration - Footnote Detail Account Name Footnote Detail Proposed Budget Travel Travel — Conferences, Other 1,000 Postage Miscellaneous mailing 200 Rentals & Leases Copier 3,778 General Expense Miscellaneous Minor Unanticipated Expenditures 2,000 Office Supplies Miscellaneous 4,000 Operating Expense Resident Paint Giveaway Program 20,000 Resident Tree Giveaway Program 10,000 Total 30,000 Memberships AWWA 2,271 APWA 390 PE License 100 Other 500 Total 3,261 Education Costs Conferences — AWAA, APWA 400 105 Streets & Illegal Dumping Removal FISCAL YEAR 2023 ANNUAL OPERATING BUDGET PUBLIC WORKS — STREETS & ILLEGAL DUMPING REMOVAL Mission — Maintenance, repair and construction activities, including resurfacing and pothole mitigation, for all City streets, alleys and rights -of way and medians. Removal of illegal dumping. Public Works Superintendent 1 - Field Supervisor Heavy Equipment Maintenance Worker Operator (3) (8) Goal — Safe, well -maintained City roadway system. Streets rated at least a "5" on average and no street rated worse than a "8"in a 1 to 10 rating system with 1 = excellent. (Long-term goal once City invests in GIS to track and rate complete inventory of City roadways). Ensure that roadways, adjacent swales (including trees) and City entryways are maintained properly to achieve City beautification goals. 107 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Public Works - Streets & Illegal Dumping Removal 41 FY 21 FY 22 FY 23 Accr Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 541120 Salaries -Regular 204,366 281,351 297,014 15,663 474,958 177,944 541140 Salaries - Overtime 15,829 22,000 22,000 - 10,000 (12,000) Total Salaries 220,195 303,351 319,014 15,663 484,958 165,944 Benefits 541210 FICA 16,309 22,138 24,404 2,266 37,101 12,697 541220 Retirement 18,813 31,308 34,518 3,211 57,762 23,244 541230 Life And Health Insurance 30,810 46,802 42,952 (3,850) 77,745 34,793 541240 Workers Comp - - - - - - Total Benefits 65,931 100,248 101,874 1,626 172,608 70,734 Total Compensation 286,126 403,599 420,888 17,289 657,566 236,678 Operating Expense 541312 Other Professional Services - 52,000 50,000 (2,000) 35,000 (15,000) 541340 Other Contracted Services 213,038 342,000 341,252 (748) 576,500 235,248 541341 Uniform Rental/Laundry 2,423 4,200 3,500 (700) 4,600 1,100 541430 Electicity, Gas & Water 150,983 187,000 175,000 (12,000) 181,000 6,000 541431 Tipping Fees - - - - 60,000 60,000 541440 Rentals & Leases 8,721 30,000 22,632 (7,368) 10,000 (12,632) 541463 Grounds Maintenance (612) 8,000 - (8,000) 5,000 5,000 541467 Repairs - Machinery & Equipme 4,228 1,000 1,000 - 1,000 - 541493 General Expense - - - - 25,000 25,000 541520 Operating Expense - 7,000 6,459 (541) 48,000 41,541 541521 Clothing & Uniform Expense 1,537 1,000 800 (200) 800 - 541530 Road Materials & Supplies 52,950 21,500 20,236 (1,264) 22,500 2,264 541550 Small Tools & Supplies 2,474 1,000 1,000 - 1,000 - 541648 Automotive Lease/Purchase - 48,000 2,000 (46,000) 115,000 113,000 Total Operating Expense 435,742 702,700 623,879 (78,821) 1,085,400 461,521 Capital 541640 Machinery & Equipment 81,671 64,000 64,000 - 30,000 (34,000) Total Capital 81,671 64,000 64,000 - 30,000 (34,000) Total Expense 803,539 1,170,299 1,108,767 (61,532) 1,772,966 664,199 108 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Public Works — Roads & Streets - Footnote Detail Account Name Footnote Detail Proposed Budget Other Professional Services Street Light Study 35,000 Other Contracted Services Illegal Dumping Removal 100,000 Irrigation 52,000 Landscaping 353,500 Medians Sandblasted 25,000 Open Transfer Station 15,000 Trees 25,000 Other 6,000 Total 576,500 Uniform Rental / Laundry Employee uniform rental 4,600 Electricity, Gas, Water City Streetlights 181,000 Tipping Fees Disposal of illegal dumping 60,000 Rentals & Leases Various equipment as needed 10,000 Grounds Maintenance City Beautification 5,000 Repairs — Machinery & Equipment Unplanned equipment repairs 1,000 General Expense Reward for reporting individuals doing illegal dumping 25,000 Operating Expense Park entrance enhancement 40,000 No Dumping Signage 5,000 Miscellaneous 3,000 Total 48,000 Clothing & Uniform Expense Protective equipment, steel toe shoes 800 Road Materials & Supplies Asphalt, concrete, mulch, gravel, etc. 22,500 Small Tools & Supplies Miscellaneous 1,000 Machinery & Equipment Backhoe lease 30,000 Vehicle Lease Bucket truck lease 33,000 Clam truck lease 24,000 Dump truck lease 24,200 Pick-up truck (6) lease 33,600 Total 115,000 109 Vehicle Maintenance FISCAL YEAR 2023 ANNUAL OPERATING BUDGET PUBLIC WORKS — VEHICLE MAINTENANCE Mission — Cost-effective maintenance service for all City vehicles and heavy equipment, assemble / modify equipment or tools and assist in repair of other ancillary equipment. 1 1 I 1 Public Works Superintendent Lead Auto Mechanic Auto Mechanic (2) I 11 1 Goal Reduce need for unscheduled costly and often preventable repairs by performing scheduled preventative maintenance through implementation of tracking and scheduling procedures identifying optimum scheduling of preventative maintenance to identify issues before they become costly failures 111 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Public Works - Vehicle Maintenance 49 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 541120 Salaries -Regular 126,013 158,917 149,483 (9,434) 176,849 27,366 541140 Salaries - Overtime 4,000 3,800 3,800 - 800 (3,000) Total Salaries 130,013 162,717 153,283 (9,434) 177,649 24,366 Benefits 541210 FICA 9,715 12,219 11,726 (493) 13,592 1,866 541220 Retirement 10,222 17,281 16,585 (696) 21,159 4,574 541230 Life And Health Insurance 16,292 22,425 15,693 (6,732) 19,822 4,129 Total Benefits 36,229 51,925 44,004 (7,921) 54,573 10,569 Total Compensation 166,242 214,642 197,287 (17,355) 232,222 34,935 Operating Expense 541340 Other Contracted Services 85,234 65,800 64,409 (1,391) 59,000 (5,409) 541341 Uniform Rental/Laundry 1,828 1,986 2,000 14 2,000 - 541440 Rentals & Leases - 1,000 1,000 - 1,000 - 541450 Gas, Oil, Grease 267,074 380,000 380,000 - 449,400 69,400 541466 Vehicle Repair - Accidents - 11,000 5,000 (6,000) 28,000 23,000 541493 General Expense - - - - 4,000 4,000 541520 Operating Expense - 2,000 2,000 - 2,000 - 541542 Parts & Repairs - - - - 300 300 541543 Tires & Wheels 36,006 55,000 40,000 (15,000) 50,000 10,000 541550 Small Tools & Supplies 15,557 16,000 16,000 - 16,000 - 541648 Vehicle Lease/Purchase - 1,000 1,000 - 1,000 - Total Operating Expense 405,699 533,786 511,409 (22,377) 612,700 101,291 Capital 541640 Machinery & Equipment - - - - 3,000 3,000 541642 Computer Equipment - 1,300 1,300 - - (1,300) Total Capital - 1,300 1,300 - 3,000 1,700 Total Expense 571,941 749,728 709,996 (39,732) 847,922 137,926 112 FISCAL YEAR 2023 ANNUAL PROPOSED OPERATING BUDGET Public Works — Vehicle Maintenance - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Contracted Services Vehicle repairs performed by vendors 59,000 Uniform Rental / Laundry Employee uniform rental 2,000 Rentals & Leases Miscellaneous 1,000 Gas, Oil, Grease Gasoline 444,000 Oil / Other 5,400 Total 449,400 Vehicle Repair - Accidents Separate account for repairs related to accidents 28,000 General Expense DERM 1,500 Other 2,500 Total 4,000 Operating Expense Miscellaneous minor expense 2,000 Clothing & Uniform Expense Protective shoes 300 Parts Parts required for repairs performed by City staff 40,000 Tires & Wheels Replacement tires 16,000 Small Tools & Supplies Miscellaneous 1,000 Machinery & Equipment Wheel Balancing Equipment 3,000 113 Debt Service Fund FISCAL YEAR 2023 ANNUAL OPERATING BUDGET DEBT SERVICE Mission - The mission of this fund is to record the annual debt service payments related to the 2011 A&B Capital Improvement Revenue Bonds and the 2015 Capital Improvement Note related to the purchase the Municipal Complex at 780 Fisherman Street. This fund also reflects the revenue sources pledged against this debt. State Revenue Sharing Revenue and Local Government 1/2 Cent Sales Tax Revenue have been pledged against the 2011 bond and FPL Utility Tax and the State Telecommunications Tax have been pledged against the 2015 note. The surplus of the pledged revenue over the debt service normally goes to the General Fund to be used to pay for General Fund expenditures. This fund is also used to fund the General Fund portion of the debt owed to Miami -Dade County for unpaid services incurred at the time the City entered into Financial Emergency status. Goal — NA — This is an administrative fund with no operational responsibilities. Current Year Accomplishments — Forecasted to provide $3.2 million to the General Fund as surplus pledged funds above what was required to cover current year debt service. FY 23 Objectives — NA — This is an administrative fund with no operational responsibilities. FY 23 Measurements — NA — This is an administrative fund with no operational responsibilities. 115 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Debt Service - Summar FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Funding 732,284 1,450,293 684,895 1,370,016 725,000 1,650,000 40,105 279,984 775,000 1,650,000 50,000 - 230 Revenue 335120 335180 314100 314500 381010 FY 11 Bond -Related Revenue State Revenue Sharing Local Gov 1/2 Sales Tax Total FY 11 Bond -Related Revell' 2,182,577 2,054,911 2,375,000 320,089 2,425,000 50,000 FY 15 Note -Related Revenue 1,437,881 496,189 1,385,000 487,000 1,410,000 620,000 25,000 133,000 1,452,300 638,600 42,300 18,600 Utility Tax - FPL Telecom Tax Total FY 15 Note -Related Revent 1,934,070 1,872,000 2,030,000 158,000 2,090,900 60,900 Transfer In - 48,044 48,044 - 115,842 - Total Revenue 4,116,647 3,974,955 4,453,044 478,089 4,631,742 110,900 Expenditure 564,000 122,684 583,000 103,087 583,000 103,087 - - 603,000 82,817 20,000 (20,270) 83 513710 513720 513711 513721 517722 517723 513910 Debt Service FY 11 Bond Bond Principal Bond Interest Total Debt Service - FY 11 Bond 686,684 686,087 686,087 - 685,817 (270) FY 15 Note 260,451 262,761 343,775 179,437 339,427 183,785 (4,348) 4,348 352,242 170,970 12,815 (12,815) 2015 Bond Principal 2015 Bond Interest Total Debt Service - FY 15 Note 523,212 523,212 523,212 - 523,212 - Miami -Dade Debt - - 44,969 3,075 44,969 3,075 - - 115,842 - 70,873 (3,075) Principal Interest Total Miami -Dade Debt Service - 48,044 48,044 - 115,842 67,798 Total Debt Service Ex TransferOi 1,209,896 1,257,343 1,257,343 - 1,324,871 67,528 Transfer Out 2,906,751 2,717,612 3,195,701 478,089 3,306,871 111,170 Transfer Out- Surplus To Gen Func Total Transfer Out 2,906,751 2,717,612 3,195,701 478,089 3,306,871 111,170 Total Expense 4,116,647 3,974,955 4,453,044 478,089 4,631,742 178,698 (Use 0f)/Add To Fund Balance - - - - - - Fund Balance - Restricted Beginning 2,650,744 2,650,744 2,650,744 - 2,650,744 - (Use Of)/Add To Fund Balance - - - - - - Ending 2,650,744 2,650,744 2,650,744 - 2,650,744 - 116 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Debt Service - Footnote Detail Account Name Footnote Detail Proposed Budget ($) FY 11 Bond Debt Service Principal Principal payment on FY 11 bond issued to refund FY 94 bond and to finance capital improvement 603,000 FY 11 Bond Debt Service - Interest Interest payment on FY 11 bond 82,817 FY 15 Bond Debt Service Principal Principal payment on FY 15 note issued to refund FY 14 bond and to purchase 780 Fisherman Street 352,242 FY 15 Bond Debt Service - Interest Interest payment on FY 15 note 170,970 Transfer Out To General Fund Funds transferred to the General Fund which are the surplus funds remaining from the pledged funds (State Revenue Sharing and sales tax) after the annual debt service is paid 3,306,871 117 Safe Neighborhood CIP Fund FISCAL YEAR 2023 ANNUAL OPERATING BUDGET SAFE NEIGHBORHOOD CIP FUND Mission — To use gas tax revenue and other sources of funds such as grants, loans and General Fund revenue to maintain and improve roadways (all gas tax revenue to be used only for roadways) and other governmental Capital Improvements Program (CIP) projects as appropriate Goal — Identify priority roadway projects and other City properties requiring renovation and execute cost-effective restoration projects to make best use of available funding. Current Year Accomplishments • Installation of new fences at two City Parks (Sherbondy and Segal Park) • Initiate Pavement and City Assets Assessment • Initiate design for Historic City Hall • Initiate Historic Fire Station restoration project • Initiate Police Department relocation • Condition assessment for Old Police Station completed • Installation of 2.7 miles of sidewalks completed • Relocation of Building and License Department • Resurfacing of Segal Park Parking Lot FY 23 Objectives • New fences at two City parks for security and beautification • Initiate construction of Cairo Lane project (roadway portion in Safe Neighborhood Fund) • Restoration of Basketball and Tennis Courts Ingram Park • Development of Citywide Capital Improvement Plan Program Results vs. FY 22 Objectives • New fences at five City parks for security and beautification — Results: Two to be completed in FY 22 • Initiate construction of Cairo Lane project (roadway portion in Safe Neighborhood Fund) — Results: Deferred until FY 23 • Initiate Historic City Hall restoration project — Results: Design is underway • Initiate Historic Fire Station restoration project — Results: Assessment completed • Initiate Police station relocation project — Results: Design completed. Construction to be completed by December, 2022. • Identification of additional sources of funding for Historic City Hall and Fire Station projects — Results: Additional funding for Historic City Hall identified on a tentative basis. In regard to the Historic Fire Station, a grant with a City match requirement has been applied for. • Install 2.7 miles of sidewalks — Results: Completed • Complete roadway portion of Pump Station #4 relocation: Results: Design underway 119 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Results vs. FY 22 Measurements • Installation of sidewalks — Target = 2.7 miles — Results: Done • Identification of additional funding for Historic City Hall project — Target = Yes — Results: Done • Identification of additional funding for Historic Fire Station project — Target = Yes — Results: Done 120 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Safe Neighborhood CIP Fund - Summary FY 21 FY 22 FY 23 Acct Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over / (Under) Fcst 320 Revenue 205,140 77,637 89 214,939 82,103 - 205,000 80,000 - (9,939) (2,103) - 222,471 85,807 - 17,471 5,807 - 312405 312410 361100 331696 331694 334700 381001 381180 Gas Tax - Local Option (1-6) Gas Tax - Local Option (1-5) Interest Total Revenue - Ex Grants 282,866 297,042 285,000 (12,042) 308,278 23,278 Grants 395,051 - - - 600,000 1,259,729 - - 1,252,992 - (600,000) (6,737) - 600,000 230,000 - 600,000 (1,022,992) SN CIP Grant-CDBG AL (MDC/C GOB Grant - Historic City Hall Grants Total Grants 395,051 1,859,729 1,252,992 (606,737) 830,000 (422,992) Total Revenue 677,917 2,156,771 1,537,992 (618,779) 1,138,278 (399,714) Loans - 800,000 - (800,000) - - SRF Loan - WW13031 Total Loans - 800,000 - (800,000) - - Transfer -In 192,388 - 1,548,375 60,000 1,429,978 60,000 (118,397) - 2,952,408 - 1,522,430 (60,000) From General Fund From CRA Fund Total Transfer -In 192,388 1,608,375 1,489,978 (118,397) 2,952,408 1,462,430 Total Funding 870,305 4,565,146 3,027,970 (1,537,176) 4,090,686 1,062,716 Expenditure 4,876 865,429 - 4,565,146 - 3,027,970 - (1,537,176) - 4,090,686 - 1,062,716 44 Operating Expense Capital Total Expenditure 870,305 4,565,146 3,027,970 (1,537,176) 4,090,686 1,062,716 Total Expenditure 870,305 4,565,146 3,027,970 (1,537,176) 4,090,686 1,062,716 (Use of)/Add To Fund Bal - - - - - - Fund Balance - Unassigned Beginning 156,461 - 156,461 156,461 - 156,461 (Use Of)/Add To Fund Balance - - - - - - Ending 156,461 - - 156,461 - 156,461 121 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Safe Neighborhood CIP Fund - Capital Expendi FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst 44 Expense Capital 541800 Resurfacing Improvements - 360,000 352,000 (8,000) - (352,000) 541811 Ingram Park 374,000 36,000 36,000 - - (36,000) 541818 2105 Ali -Baba lmprovements 241,761 208,000 208,000 - - (208,000) 541820 Cairo Lane 249,668 906,832 164,193 (742,639) - (164,193) 541822 Demolition - - - - 300,000 300,000 541823 Historic City Hall - 645,000 45,000 (600,000) 600,000 555,000 541828 NW 133 ST Improvements - 29,585 26,895 (2,690) - (26,895) 541835 Sidewalks - 500,000 474,943 (25,057) 308,278 (166,665) 541836 Pump St #4 Relocate - 125,000 - (125,000) 125,000 125,000 541837 Park - Trails - - - - 110,000 110,000 541838 Parks - Fences - 253,000 253,000 - 150,000 (103,000) 541839 Police Station - 1,125,000 1,125,000 - - (1,125,000) 541840 Sesame Street Bridge - 220,000 192,947 (27,053) 800,000 607,053 541841 Fire House/HR Bldg - 122,000 122,000 - (122,000) 541842 RR Crossing - Codadad Street - - - - 209,819 209,819 541843 RR Crossing - Opa-locka Blvd - - - - 257,589 257,589 543638 NW 131 Road Improvement - 34,729 27,992 (6,737) - (27,992) 541844 Comm. Chambers Relocate - - - - 100,000 100,000 541845 PWHQHardening - - - - 600,000 600,000 541846 Helen Miller -Senior Center - - - - 100,000 100,000 541847 Gateways - - - - 280,000 280,000 541848 Ingram Park Court Restoration - - - - 50,000 50,000 541849 Fitness Trail - Segal - - - - 100,000 100,000 Total Capital 865,429 4,565,146 3,027,970 (1,537,176) 4,090,686 1,062,716 122 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Safe Neighborhood CIP - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Demolition Potential demolition of three properties if identified and approved for demolition by the County Unsafe Structure Board. Funded by General Fund 300,000 Historic City Hall Restoration of Historic City Hall. Funding provided by the County General Obligation Bond Fund. Additional funding required and tentatively to also be provided by this Fund. 600,000 Sidewalks Continuation of program to install sidewalks throughout the City. 308,278 Pump St #4 Relocate Road Portion Road portion of a $600,000 project to relocate and increase the capacity of Pump Station #4. $500,000 funded by a CDBG grant and the remainder is recommended to be funded with ARPA funds 125,000 Ingram Park Trail Upgrade of an exercise trail at Ingram Park. Funded by the General Fund. 110,000 Parks Fences Installation of wrought iron fences for Ingram and Magnolia North parks. To be funded by the General Fund 150,000 Sesame Street Bridge Repair of the closed bridge. Funded by the General Fund 800,000 RR Crossing Codadad Street Required City participation in a FDOT project to repair this railroad crossing. Funded by the General Fund 209,819 RR Crossing Opa-locka Blvd Required City participation in a FDOT project to repair this railroad crossing. Funded by the General Fund 257,589 Commission Chambers Relocation Relocation of the Commission Chambers from Sherbondy Village to the third floor of the Municipal Complex. Funded by the General Fund 100,000 PW HQ Hardening Renovation of the PW Headquarters building and surrounding facility. Funded by the General Fund 600,000 Helen Miller - 2nd Floor Senior Cntr Upgrade the second floor of the Helen Miller building to provide an enhance Senior Center. Funded by a State grant. 100,000 Gateways Renovation and branding of eight City entryway signage. Funded by the General Fund 280,000 Ingram Park Court Restoration Restoration of the Ingram Park basketball court. Funded by a State grant 50,000 Fitness Trail Segal Installation of a fitnesss trail at Segal Park. Funded by a State grant with a 20% City match. 100,000 123 People's Transportation Plan FISCAL YEAR 2023 ANNUAL OPERATING BUDGET PEOPLE'S TRANSPORTATION PLAN Mission — To use funds provided by the County CITT program to operate a community bus service and to maintain and improve the City's roadway system. Goal — Operate a community bus service maximizing the availability of public transportation to the community. Identify priority roadway projects requiring renovation and execute cost-effective roadway restoration projects to make best use of available CITT funding. Current Year Accomplishments • 2.7 miles of sidewalks installed • Operated the Community Bus Northern Route program • 4.5 lane miles of milling and resurfacing FY 23 Objectives • 2.5 lane -miles of roadway resurfacing • Completion of Cairo Lane project roadway portion of the project • Operate the Community Bus Northern and Southern Routes funded by the County Citizen's Independent Transportation Trust Fund (CITT) and a Florida Department of Transportation (FDOT) grant. Results vs. FY 22 Objectives • Implement second, larger community bus route funded by the County Citizen's Independent Transportation Trust Fund (CITT) and a Florida Department of Transportation (FDOT) grant. — Results — Deferred to FY 23 • 3 lane -miles of roadway resurfacing — Results - Exceeded 125 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET People's Transportation Plan - Summar FY 21 FY 22 FY 23 ACCT. Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst 176 Revenue 217,512 506,266 - 632,540 500,000 200,000 250,000 - 225,000 491,626 - 123,224 (275,000) 291,626 (250,000) 123,224 437,500 394,777 212,500 - 212,500 (96,849) 212,500 (123,224) 334950 334951 381001 PTT - Bus PTT - Roads FDOTGrant Transfer In (General Fund) Total Funding 1,356,319 950,000 839,850 (110,150) 1,044,777 204,927 Expenditure 1,397,136 217,512 - 750,000 - 225,000 - (525,000) - 650,000 - 425,000 47 541340 541342 541800 541815 541828 541835 Operating Expense Other Contracted Services Bus Circulator Expense Total Operating Expense 1,614,648 750,000 225,000 (525,000) 650,000 425,000 Capital - - - - 236,405 165,900 22,445 190,100 236,405 165,900 22,445 190,100 - - - - 394,777 - - - 158,372 (165,900) (22,445) (190,100) Resurfacing Improvements NW 147 St Improve (Road) NW 133 St Improve (Road) Sidewalks Total Capital - 614,850 614,850 - 394,777 (220,073) Total Expenditure 1,614,648 1,364,850 839,850 (525,000) 1,044,777 204,927 (Use Of)/Add To Fund Balar (258,329) (414,850) - 414,850 - - Fund Balance - Unassigned Beginning 1,373,484 1,115,155 1,115,155 - 1,115,155 - (Use Of)/Add To Fund Balanc (258,329) (414,850) - 414,850 - - Ending 1,115,155 700,305 1,115,155 414,850 1,115,155 - 126 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET People's Transportation Plan - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Community Bus A new South community bus route in addition to the current North route. To be funded by County CITT funds and a Federal DOT grant 650,000 Resurfacing Improvements A continuation of the City program to resurface all roadways in the City for which it is responsible. To be funded by County CITT funds 394,777 127 Town Center FISCAL YEAR 2023 ANNUAL OPERATING BUDGET TOWN CENTER Mission — Provide clean, safe, attractive workspaces for City staff, tenants, and visitors who frequent the facility. Maintain a great working relationship with tenants to ensure their issues are handled in a timely and equitable manner. Goal — A safe, attractive, cost-effective building providing excellent working conditions for staff and a welcoming environment for tenants and visitors while generating sufficient rental income to cover all costs. Current Year Accomplishments • Enhanced emergency generator system to ensure Police Department maintains adequate power availability • Upgraded fire alarm system to fully conform to Code • Installed a card key system to increase security. • Relocate Police Station to 1St Floor • Relocate Building & License Department to 15t Floor • Ensured City grounds around Town Center was regularly picked up FY 23 Objectives • Paint building • Continued cleanliness of surrounding City grounds • Phase 1 of HVAC Replacement • Enhance building security • Reduce Property Taxes to only portion of the building occupied by for-profit tenants • Increase occupancy to 100% of available rentable space • Continue sanitization of building in response to ongoing pandemic FY 23 Measurements • Occupancy — Target - 100% of available rentable space Results vs. FY 22 Objectives • Eliminate or reduce property taxes to only portion of building occupied by for-profit tenants • Hire a property manager • Increase occupancy to 100% of available rental space • Weatherproof building • Continue sanitization of building in response to ongoing pandemic • Transfer building maintenance responsibility to Building Maintenance Department • Carpet replacement — Phase I 129 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Results vs. FY 22 Measurements • Elimination or reduction of property taxes — Target = Yes — Results: Tenant paid for all property taxes on building other than the portion of the property taxes related to the City • Maximize rental occupancy — Target = 100% - Results: Estimated 60% of rentable space rented. • Hire a property manager — Target = Yes — Results: Not done since quotes were too expensive 130 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Town Center - Summary 490 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst 371001 371005 371006 371000 Fundin Revenue 56,371 42,452 175,500 109,252 - 41,200 44,000 265,000 - - 40,400 11,439 338,366 - - (800) (32,561) 73,366 - - 41,612 - 288,773 - 149,999 1,212 (11,439) (49,593) - 150,000 Rent -SF Workforce Rent - Art Academy Of Excell Rent - S FL School Of Exceller Opa-locka CDC Rent - Other Total Revenue 383,575 350,200 390,205 40,005 480,384 90,180 Transfer -In Total Transfer -In 417,560 594,728 496,259 (98,469) 391,227 (105,032) Total Funding 801,135 944,928 886,463 (58,465) 871,611 (14,852) Expense Total Compensation 35,088 - - - - Operating Expense Capital 656,995 560 746,601 75,000 699,281 75,000 (47,320) - 549,479 200,000 (149,802) 125,000 Total Expense Ex Trans Out 692,643 821,601 774,281 (47,320) 749,479 (24,802) Transfer Out 108,491 123,327 112,182 (11,145) 122,132 9,950 Total Expense 801,135 944,928 886,463 (58,465) 871,611 (14,852) Over/(Under) - - - - - - 131 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Town Center - Expense 62 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 519120 Salaries - Regular 25,286 - - - - - 519140 Salaries - Overtime 55 - - - - - Total Salaries 25,341 - - - - - Benefits 519210 FICA 1,921 - - - - _ 519220 Retirement 2,206 - - - - - 519230 Life And Health Insurance 5,621 - - - - - Total Benefits 9,747 - - - _ - Total Compensation 35,088 - - - - - Operating Expense 519312 Other Professional Services 24,989 57,000 32,000 (25,000) - (32,000) 519340 Other Contracted Services 311,626 328,000 326,860 (1,140) 195,000 (131,860) 519430 Electric, Gas, Water 107,297 146,600 140,921 (5,679) 146,979 6,058 519440 Rentals - - - - 18,000 18,000 519461 Repair & Maint - Building 58,919 57,000 46,000 (11,000) 33,500 (12,500) 519493 General Expense - 2,500 2,500 - 3,000 500 519494 Real Estate Tax 154,164 155,500 151,000 (4,500) 153,000 2,000 Total Operating Expense 656,995 746,600 699,281 (47,319) 549,479 (149,802) Capital 519620 Building Improvements - 75,000 75,000 - 200,000 125,000 519640 Machinery & Equipment 560 - - - - - Total Capital 560 75,000 75,000 - 200,000 125,000 Total Expense Ex Trans Out 692,643 821,600 774,281 (47,319) 749,479 (24,802) Transfer Out 519441 Information Tech Charge 4,383 7,830 - (7,830) - - 519442 Insurance Charge - Risk 87,624 93,849 92,765 (1,084) 96,410 3,646 519462 General Fund - Admin 16,484 21,648 19,418 (2,230) 25,722 6,305 Total Transfer Out 108,491 123,327 112,182 (11,145) 122,132 9,951 Total Expense 801,135 944,927 886,463 (58,464) 871,611 (14,851) 132 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Town Center - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Contracted Services Security services 75,000 Janitorial services 77,000 Elevator maintenance 18,000 Fire panel maintenance 5,000 Other 20,000 Total 195,000 Electric, Gas, Water Electricity 59,679 Water 87,000 Gas 300 Total 146,979 Rentals Temporary air condition units as needed 18,000 Building Repair & Maintenance Unplanned repairs as needed 33,500 General Expense For small unanticipated expenditures for which no other account is applicable 3,000 Real Estate Tax Property tax results from "for-profit" tenant. City will receive back one-third as City property tax. Condominium units to be established to address this problem. 153,000 Building Improvements Paint Building 100,000 Replace air conditioning — Ph I 100,000 Total 200,000 Insurance Charge Payment to the Risk Management Internal Service Fund for insurance 96,410 Reimbursement - Administrative Payment to the General Fund for administrative support 25,722 133 Water -Sewer Operating Fund Summary FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water Sewer Fund - Summary FY 21 FY 22 FY 23 Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over / (Under) Fcst Funding Revenue - Ex Grants 9,434,631 10,025,825 10,384,389 358,564 10,590,507 206,118 Transfer In - 1,000,000 - (1,000,000) 183,284 183,284 Total Funding 9,434,631 11,025,825 10,384,389 (641,436) 10,773,791 389,402 Expense Salary 596,363 832,531 642,021 (190,510) 1,142,870 500,849 Benefits 182,407 296,923 200,055 (96,868) 400,803 200,748 Total Compensation 778,770 1,129,454 842,076 (287,378) 1,543,673 701,597 Operating Expense 5,942,636 6,837,449 6,352,887 (484,562) 5,879,290 (473,597) Other Uses - 1,060,000 1,011,900 (48,100) 28,900 (983,000) Capital 796,682 226,460 200,340 (26,120) 241,000 40,660 Debt Service 1,811,190 1,666,412 1,515,966 (150,446) 1,738,535 222,569 Contingency - 142,402 142,402 - 250,000 107,598 Total Expense Ex Transfer Out 9,329,278 11,062,177 10,065,571 (996,607) 9,681,398 (384,172) Transfer Out 898,422 2,168,889 2,082,262 (86,627) 1,256,412 (825,851) Total Expense 10,227,700 13,231,066 12,147,833 (1,083,233) 10,937,810 (1,210,023) (Use of)/Add To Working Capital (793,069) (2,205,241) (1,763,444) 441,797 (164,019) 1,599,425 Working Capital Beginning 3,745,613 2,952,544 2,952,544 - 1,189,100 (1,763,444) (Use of)/Add to Working Capital (793,069) (2,205,241) (1,763,444) 441,797 (164,019) 1,599,425 Ending 2,952,544 747,303 1,189,100 - 1,025,081 (164,019) 135 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water & Sewer - Revenue 440 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Funding Revenue 343310 Water Revenue 4,672,380 4,955,182 5,093,791 138,609 5,195,667 101,876 343330 Fire Line Charge - 100 100 - 103 3 343341 Returned Checks - 500 500 - 515 15 343342 Returned Check Charge - 500 500 - 515 15 343348 New Service Application 300 200 200 - 206 6 343349 Water Sewer Verification 23,265 5,000 5,000 - 5,150 150 343350 Water Service Installation 7,742 6,000 6,000 - 6,180 180 343360 Non -Ad Valorem Fire 90,000 92,150 92,150 - 92,150 - 343510 Sewer Revenue 4,629,784 4,951,193 5,171,148 219,955 5,274,571 103,423 369900 Other Miscellaneous Revenu 7,580 15,000 15,000 - 15,450 450 369901 DERM Revenue Service Fee 2,776 - - - - - 369902 Excise Tax 337 - - - - - 369961 Miami -Dade Lien Release 130 - - - - - 369962 Opa-locka Lien Release 325 - - - - - Total Revenue 9,434,631 10,025,825 10,384,389 358,564 10,590,507 206,118 Total Transfer In 361001 Transfer In From General Fun - 47,141 47,141 381450 Transfer In From Stormwater - - - - 136,143 136,143 TBD Loan From General Fund - 1,000,000 - (1,000,000) - - Total Transfer In - 1,000,000 - (1,000,000) 183,284 183,284 Total Funding 9,434,631 11,025,825 10,384,389 (641,436) 10,773,791 389,402 136 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer - Total Expense FY 21 FY 22 FY 23 Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over / (Under) Fcst Salaries Executive 53,392 52,759 53,902 1,143 - (53,902) Regular 530,824 767,572 577,919 (189,653) 1,132,670 554,751 Overtime 12,147 12,200 10,200 (2,000) 10,200 - Total Salaries 596,363 832,531 642,021 (190,510) 1,142,870 500,849 Benefits FICA 43,430 64,379 49,117 (15,262) 87,439 38,322 Retirement 53,644 91,054 69,467 (21,587) 136,116 66,649 Life & Health 85,332 141,490 81,471 (60,019) 177,248 95,777 Total Benefits 182,407 296,923 200,055 (96,868) 400,803 200,748 Total Compensation 778,770 1,129,454 842,076 (287,378) 1,543,673 701,597 Operating Expense 5,942,636 6,837,449 6,352,887 (484,562) 5,879,290 (473,597) Other Uses - 1,060,000 1,011,900 (48,100) 28,900 (983,000) Capital 796,682 226,460 200,340 (26,120) 241,000 40,660 Debt Service 1,811,190 1,666,412 1,515,966 (150,446) 1,738,535 222,569 Contingency - 142,402 142,402 - 250,000 107,598 Total Expense Ex Transfer Out 9,329,278 11,062,177 10,065,571 (996,607) 9,681,398 (384,172) Transfer Out 898,422 2,168,889 2,082,262 (86,627) 1,256,412 (825,851) Total Expense 10,227,700 13,231,066 12,147,833 (1,083,233) 10,937,810 (1,210,023) Division Expense Water 1,725,652 2,154,670 2,018,224 (136,446) 2,059,440 41,215 Wastewater Collection & Trans 3,737,360 4,417,423 4,135,614 (281,808) 4,159,299 23,684 Service Lines 202,228 280,205 201,180 (79,025) 301,498 100,318 Water -Sewer Finance 3,854,220 6,238,887 5,651,896 (586,991) 4,162,347 (1,489,549) Water -Sewer CIP 708,241 139,882 140,919 1,037 255,227 114,308 Total - Water Sewer Fund 10,227,700 13,231,066 12,147,833 (1,083,233) 10,937,810 (1,210,023) 137 Water Distribution Division FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer - Water Distribution 64 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst 533110 Salaries - - - - - - Salaries - Executive 533120 Salaries - Regular 101,467 162,056 110,854 (51,202) 183,263 72,409 533130 Salaries - Part -Time - - - - - - 533140 Salaries - Overtime 958 2,000 2,000 - 2,000 - Total Salaries 102,425 164,056 112,854 (51,202) 185,263 72,409 Benefits 533210 FICA 7,337 13,008 8,632 (4,376) 14,174 5,542 533220 Retirement 9,208 18,400 12,210 (6,190) 22,064 9,854 533230 Life And Health Insurance 17,056 32,764 16,579 (16,185) 34,324 17,745 Total Benefits 33,600 64,173 37,421 (26,751) 70,562 33,141 Total Compensation 136,025 228,229 150,275 (77,953) 255,825 105,550 Operating Expense 533312 Other Professional Services 35,102 80,096 51,550 (28,546) 72,000 20,450 533340 Other Contracted Services 135,313 40,000 25,000 (15,000) 25,000 - 533341 Uniform Rental/Laundry 1,028 1,650 1,650 - 1,650 - 533433 Purchase Of Water 1,300,891 1,666,966 1,665,019 (1,947) 1,579,465 (85,554) 533440 Rentals & Leases 3,113 2,000 2,000 - 2,000 - 533467 Repairs - Machinery & Equipmer 12,705 12,000 5,000 (7,000) 7,500 2,500 533495 Machinery & Equipment (615) - - - - - 533520 Operating Expense - 14,000 10,000 (4,000) 8,000 (2,000) 533547 Special Supplies - 500 500 - 500 - 533555 Small Tools&Supplies - 7,100 5,100 (2,000) 1,000 (4,100) Total Operating Expense 1,487,537 1,824,312 1,765,819 (58,493) 1,697,615 (68,204) Capital 5336309 Fire Hydrants 99,697 93,000 93,000 - 93,000 - 533640 Machinery & Equipment - 8,000 8,000 - 13,000 5,000 533646 Computer Equipment 2,392 1,130 1,130 - - (1,130) Total Capital 104,481 103,260 103,260 - 106,000 2,740 Total Expense 1,728,044 2,155,800 2,019,354 (136,446) 2,059,440 40,085 139 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer — Water Distribution - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Professional Services Consultant — water quality 15,000 Water testing 20,000 Underground Locator Services 2,000 Repair Certification Services 5,000 Utilities Rate Study 30,000 Total 72,000 Other Contracted Services Services as may be needed 25,000 Uniform Rental / Laundry Employee uniform rental 1,650 Water purchase 777 million gallons with a 3.4% rate increase. Also includes a credit of $71,934 from County truing up FY 21 charges. 1,579,465 Rentals & Leases Miscellaneous as needed 2,000 Repairs — Machinery & Equipment Miscellaneous unplanned repairs as needed 7,500 Operating Expense Repair material 8,000 Clothing & Uniform Expense Steel toe shoes 500 Special Supplies Protective clothing for hazardous worksites 500 Small Tools & Supplies Miscellaneous 1,000 Fire Hydrants Fire hydrant repairs 93,000 Machinery & Equipment Hot Tapping Machine 3,000 Portable Air Compressor (2) 10,000 Total 13,000 140 Wastewater Collection & Transmission Division FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Wastewater Collection & Transmission 35 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 535120 Salaries - Regular 91,939 172,690 126,059 (46,631) 344,092 218,033 535140 Salaries - Overtime 7,226 7,000 5,000 (2,000) 5,000 - Total Salaries 99,165 179,690 131,059 (48,631) 349,092 218,033 Benefits 535210 FICA 7,100 13,747 10,026 (3,721) 26,710 16,684 535220 Retirement 8,031 19,442 14,181 (5,261) 41,577 27,396 535230 Life And Health Insurance 13,834 34,306 18,005 (16,301) 58,694 40,689 Total Benefits 28,965 67,495 42,212 (25,283) 126,981 84,769 Total Compensation 128,130 247,185 173,271 (73,914) 476,073 302,802 Operating Expense 535312 Other Professional Services 129,152 601,725 566,808 (34,917) 129,000 (437,808) 535340 Other Contracted Services 299,234 277,000 235,948 (41,052) 160,000 (75,948) 535341 Uniform Rental/Laundry 592 1,300 1,300 - 1,300 - 535430 Electric, Gas, Water 75,279 104,000 96,000 (8,000) 99,100 3,100 535432 Sewage Disposal 2,949,005 3,014,913 2,938,838 (76,074) 3,117,826 178,987 535260 Rentals & Leases - 10,000 3,000 (7,000) 10,000 7,000 535461 Repair & Maintenance - Building 3,600 6,000 - (6,000) - - 535493 General Expense - - - - 5,000 5,000 535520 Operating Expense (1,398) - - - - - 535521 Clothing & Uniform Expense 100 500 500 - 500 - 535523 Maintenance 43,973 21,100 15,869 (5,231) 18,500 2,631 535525 Chemicals/Horticultural 1,394 5,500 4,000 (1,500) 5,000 1,000 535555 Small Tools & Supplies 3,725 10,000 8,000 (2,000) 4,000 (4,000) Total Operating Expense 3,504,656 4,052,038 3,870,263 (181,774) 3,550,226 (320,038) Capital 535630 Improvements - Other - 20,000 20,000 - - (20,000) 535640 Machinery & Equipment 104,574 96,000 69,880 (26,120) 133,000 63,120 535646 Computer Equipment - 2,200 2,200 - - (2,200) Total Capital 104,574 120,400 94,280 (26,120) 133,000 38,720 Total Expense 3,737,360 4,419,623 4,137,814 (281,808) 4,159,299 21,484 142 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer — Wastewater Collection & Transmission - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Professional Services Sewer Flow Testing 106,000 Compliance Services (Eco Tech) 23,000 Total 129,000 Other Contracted Services Hazardous Waste Removal 5,000 Basin Maintenance 10,000 Control Panel Service 10,000 Lateral Lining 10,000 Other repairs as needed 125,000 Total 160,000 Uniform Rental / Laundry Service Employee uniforms 1,300 Electric, Gas, Water Electricity for 19 pump stations 99,100 Sewage disposal 850 million gallons with a 7.7% price increase. Includes a $99,717 credit from County truing up FY 201charges. 3,117,826 Rentals & Leases Back -Up Generator rental as needed. 10,000 General Expense DERM Permits 1,000 Miscellaneous unanticipated small expenditures 4,000 Total 5,000 Clothing & Uniform Expense Protective clothing — hazardous work conditions, Steel toe shoes 500 Maintenance Unplanned repairs as needed 18,500 Chemicals / Horticultural Degreasers and disinfectants 5,000 Small Tools & Supplies Miscellaneous 4,000 Machinery & Equipment Grinder Pump 35,000 Pump 58,000 By -Pass Pump 40,000 Total 133,000 143 Water -Sewer Finance & Customer Service Division FISCAL YEAR 2023 ANNUAL OPERATING BUDGET WATER -SEWER FINANCE Mission — Resolve close to $8 million of delinquency incurred by City utility customers previously billed by the City, these customer accounts are now billed by the County. Delinquency exists on customers' former closed City accounts, unrelated to their current accounts managed by the County. Resolve customer issues on accounts billed by the County. Division also serves as the recording division for Water -Sewer fund general issues such as litigation matters, debt service and the transfer out of payment due to other funds for services provided to the Water -Sewer fund. Division also provides cashiering services for utility and other payments due to the City and the Division completes lien searches for outside agencies. Finance Director Manager 1 Supervisor 1 Goal — Increase the collection of outstanding utility billing accounts. Manage the final settlement process for the Class Action lawsuit. To provide customer service to City customers. Current Year Accomplishments • Received $291,000 of payments through June, 2022 • Revenue of $30,000 receipted from utility accounts billed by the City • Supported Finance in successful completion of FY 20 financial audit • Managed and billed the 65 utility accounts not transferred to Miami -Dade County ("County") • Maintain compliance with state revolving loan and Miami -Dade County Tong -term debt agreement and payments • Amend State of Florida Department of Environmental Protection Loan agreement for WW800050 and DW130331 state revolving loans • Provided central cashiering services for all City departments, receipting more than $4.6 million • Worked with the County to resolve utility billing customer issues and concerns 145 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 23 Objectives • Continue training and development of newly organized team to manage customer accounts • Continue collection efforts • Work with the appointed Claims Administrator on the Class Action settlement logistics • Evaluate feasibility of amending City Code to permit sale of liens for property owners with unresolved delinquencies • Increase the collection of delinquent accounts that have an active status • Increase the collection of delinquent accounts as a result of the final judgment on the class • Support Finance in the completion of the FY 21 and FY 22 financial audits FY 23 Measurement • Collect 15% of delinquent accounts outstanding for utility billing accounts, estimated at $1.2 million — Target = $180,000 Results - FY 22 Objectives • Identify former customers with potentially collectible accounts, i.e., accurate accounts with customer still residing at the address where service was provided and implement collection procedures, separating those account of former renters and homeowners — Results: Ongoing Results — FY 22 Measurements • Accounts brought into payment status — Target = 100 — Results — Ongoing. Class action suit severely impacted ability to cause delinquent customers to settle their delinquencies. 146 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer - Finance / Customer Service 61 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over / (Under) Fcst Salaries 513120 Salaries - Regular 177,889 240,646 191,773 (48,873) 248,544 56,771 513140 Salaries - Overtime 215 800 800 - 800 - Total Salaries 178,104 241,446 192,573 (48,873) 249,344 56,771 Benefits 513210 FICA 12,954 18,472 14,734 (3,738) 19,076 4,342 513220 Retirement 16,973 26,124 20,836 (5,289) 29,697 8,861 513230 Life And Health Insurance 23,592 34,242 21,618 (12,624) 36,183 14,565 Total Benefits 53,519 78,838 57,188 (21,651) 84,956 27,768 Total Compensation 231,623 320,284 249,761 (70,524) 334,300 84,539 Operating Expense 513320 Accounting & Auditing 25,500 56,000 22,413 (33,587) 40,000 17,587 513340 Other Contracted Services 294,703 545,900 543,692 (2,208) 453,000 (90,692) 513420 Postage & Freight 88 500 500 - 700 200 513493 General Expenses 3,737 1,000 1,000 - 1,000 - 513510 Office Supplies 1,304 1,500 1,500 - 1,500 - 513511 Lien Recording Charge 191 1,000 500 (500) 2,000 1,500 514370 Legal Counsel 565,099 235,000 50,000 (185,000) 25,000 (25,000) 533529 Credit Card Fee 22,363 40,000 30,000 (10,000) 31,000 1,000 Total Operating Expense 912,985 880,900 649,605 (231,295) 554,200 (95,405) Other Uses 514380 Legal Settlements - 1,000,000 1,000,000 - - (1,000,000) 535916 Leave Pay -Out - Wages - 51,200 10,000 (41,200) 25,000 15,000 535917 Leave Pay -Out - FICA / Medic - 3,800 800 (3,000) 1,600 800 535918 Leave Pay -Out- Retirement - 5,000 1,100 (3,900) 2,300 1,200 Total Other Uses - 1,060,000 1,011,900 (48,100) 28,900 (983,000) Debt Service 513723 State Revolving Loan 610,098 623,473 483,027 (140,446) 429,787 (53,240) 535542 Debt Due To M -D - Principal 1,201,092 976,840 966,840 (10,000) 1,308,748 341,908 533720 Debt Due To M -D - Interest - 66,099 66,099 - - (66,099) Total Debt Service 1,811,190 1,666,412 1,515,966 (150,446) 1,738,535 222,569 Contingency 513992 - 142,402 142,402 - 250,000 107,598 Total Contingency - 142,402 142,402 - 250,000 107,598 Transfer Out 513441 Information Tech Charge 85,250 156,216 127,766 (28,450) 206,284 78,517 513442 Insurance Charge - Risk 375,956 398,355 387,177 (11,178) 381,590 (5,588) 533448 Rental Expense - TCO 4,015 5,078 - (5,078) - - 513449 Vehicle Service Charge 112,587 128,588 140,872 12,284 168,238 27,366 533391 Admin Expense To Gen Fund 320,614 431,877 377,671 (54,206) 500,300 122,628 581925 Water-SewerCIP Fund - 1,048,775 1,048,775 - - (1,048,775) Total Transfer Out 898,422 2,168,889 2,082,262 (86,627) 1,256,412 (825,851) Total Expense 3,854,220 6,238,887 5,651,896 (586,991) 4,162,347 (1,489,549) 147 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer - Finance - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Accounting & Auditing Water -Sewer Fund share of audit fees — Two audits 40,000 Other Contracted Services Armored car services 12,500 Financial consultants 199,500 County Billing Services 216,000 Temporary Staffing in support of Finance 25,000 Total 453,000 Postage Miscellaneous 700 General Expense Credit card machine, checks, returned checks 1,000 Office Supplies Miscellaneous 1,500 Lien Recording Charges Charges to file liens on delinquent water accounts 2,000 Legal Counsel Legal counsel representing City on utility billing legal issues 25,000 Credit Card Fees Credit card processor fees 31,000 Leave Pay Out — Wages, FICA/Med & Retirement Accrued unused leave payments to departing employees 29,900 State Revolving Loan Debt Service — SRL — CS12080000 53,240 Debt Service — SRL — WW -800050 12,169 Debt Service — SRL— WW -130300 31,288 Debt Service — SRL — WW -130301 333,090 Total 773,473 Debt Due To Miami Dade Payment for prior water purchased and wastewater processed. Includes debt service on additional debt related to purchase and installation of new meters for the City's entire service area 1,308,748 Contingency Contingency for Water -Sewer Fund for unanticipated additional expenditures or revenue shortfalls, included outcome of labor negotiations currently under way 250,000 Information Technology Charge Payment to Information Technology Internal Services Fund for IT support 206,284 Insurance Payment to Risk Management Internal Services Fund for insurance 381,590 Vehicle Service Charge Payment for vehicle maintenance charges 168,238 General Fund Administrative Services Payment to the General Fund administrative services received by the Water -Sewer Fund 500,300 148 Water Service Line & Meter Maintenance Division FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer - Service Lines & Meter Maintenance 63 FY 21 FY 22 FY 23 ACCT Account Title Salaries Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over/ (Under) Fcst 533120 Salaries - Regular 104,503 136,908 93,961 (42,947) 170,455 76,494 533140 Salaries - Overtime 3,748 2,400 2,400 - 2,400 - Total Salaries 108,251 139,308 96,361 (42,947) 172,855 76,494 Benefits 533210 FICA 8,007 10,887 7,372 (3,515) 13,226 5,854 533220 Retirement 9,707 15,398 10,427 (4,971) 20,587 10,160 533230 Life And Health Insurance 19,406 28,282 13,690 (14,592) 29,630 15,940 533240 Workers Comp - - _ - - - Total Benefits 37,120 54,567 31,489 (23,078) 63,443 31,954 Total Compensation 145,371 193,875 127,850 (66,025) 236,298 108,448 Operating Expense 533341 Uniform Rental/Laundry 984 1,200 1,200 - 1,200 - 533440 Rentals & Leases - 500 - (500) 500 500 533462 Repair And Maintenance 34,378 69,500 60,000 (9,500) 55,000 (5,000) 533495 Machinery & Equipment 21 - - - - - 533520 Operating Expense (738) 5,000 2,500 (2,500) 2,500 - 533521 Clothing & Uniform Expense - - - - 500 500 533555 Small Tools Minor Equipment 2,813 4,000 3,500 (500) 3,500 - Total Operating Expense 37,458 80,200 67,200 (13,000) 63,200 (4,000) Capital 533630 Improvements Other Than Builc - - - - - - 533640 Machinery & Equipment - 5,000 5,000 - 2,000 (3,000) 533641 Equipment 19,399 - - - - - 533646 Computer - 1,130 1,130 - - (1,130) Total Capital 19,399 6,130 6,130 - 2,000 (4,130) Total Expense 202,228 280,205 201,180 (79,025) 301,498 100,318 150 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer — Service Line & Meter Maintenance - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Uniform Rental / Laundry Employee uniform rental 1,200 Rentals & Leases Miscellaneous 500 Service Line Repair & Maintenance Repairs Parts As Needed 55,000 Operating Expense Miscellaneous small expenditures 2,500 Clothing & Uniform Expense Safety shoes 500 Small Tools Minor Equipment Miscellaneous 3,500 Machinery & Equipment Meter Box Vacuum 2,000 151 CIP Management Division FISCAL YEAR 2023 ANNUAL OPERATING BUDGET CAPITAL IMPROVEMENT PROGRAM (CIP) MANAGEMENT Mission — Identify and respond to all City infrastructure requirements through development of prioritized cost-effective projects, including identifying funding sources (loans, grants). r L City Manager 1- CIP Manager CIP Project Manager CIP Project Coordinator 1 J Goal — Continuous progress in improving City infrastructure with on -schedule, cost-effective projects, including aggressive seeking of grant opportunities. Current Year Accomplishments • Details in Safe Neighborhood CIP Fund, PTP Fund, Water -Sewer CIP Fund and Stormwater CIP Fund sections. FY 23 Objectives • Details in Safe Neighborhood CIP Fund, PTP Fund, Water -Sewer CIP Fund and Stormwater CIP Fund sections. Results - FY 22 Objectives • Details in Safe Neighborhood CIP Fund, PTP Fund, Water -Sewer CIP Fund and Stormwater CIP Fund sections. 153 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET CIP Management 75 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 535110 Salaries - Executive 53,392 52,759 53,902 1,143 - (53,902) 535120 Salaries - Regular 55,026 55,272 55,272 - 186,316 131,044 Total Salaries 108,418 108,031 109,174 1,143 186,316 77,142 Benefits 535210 FICA 8,032 8,265 8,353 88 14,253 5,900 535220 Retirement 9,726 11,689 11,813 124 22,191 10,378 535230 Life And Health Insurance 11,445 11,897 11,579 (318) 18,417 6,838 Total Benefits 29,203 31,851 31,745 (106) 54,861 23,116 Total Compensation 137,621 139,882 140,919 1,037 241,177 100,258 Operating Expense 535340 Other Contracted Services - - - - 7,500 7,500 535420 Postage - - - - 50 50 535493 General Expense - - - - 2,000 2,000 535510 Office Supplies - - - - 1,500 1,500 535541 Educational Cost - - - 3,000 3,000 Total Operating Expense - - - - 14,050 14,050 Capital 5356314 SRF Projects - Wastewater (PS 7 359,129 - - - - - 5356315 Cairo Lane 74,913 - - - - - 5356319 Zone 1 & 2 136,578 - - - - - Total Capital 570,620 - - - - - Total Expense 708,241 139,882 140,919 1,037 255,227 114,308 154 Water -Sewer CIP Fund FISCAL YEAR 2023 ANNUAL OPERATING BUDGET WATER -SEWER CIP FUND Mission — To use surplus funds from the Water -Sewer Fund, grants and loans to rehabilitate the City's water distribution system to ensure the availability of safe drinking water, maintain excellent water pressure for fire suppression, experience minimal water loss throughout the system and ensure that all components of the system are fully operational at all times. Additionally, utilize these same sources of funding to rehabilitate the City's wastewater collection and transmission system to fully satisfy all DERM requirements, minimize inflow and infiltration (I&I) and ensure that the system's capacity is sufficient for both current and future volumes and that all components of the system are fully operational at all times. Goal — Identify priority projects and ensure that funding sources are sought to allow completion of these projects. Current Year Accomplishments • NW 133`d Sewer Lines -Construction • Cairo Lane -Project Completion- Assessment Completed • Rehabilitation of Pump Stations #9,12,16 -Design Ongoing FY 23 Objectives • Rehabilitation of Pump Stations #12 & #16 • Cairo Lane project completion (Water Portion) Construction • Pump Station #4 relocation • Miami Gardens Service Line Replacement -Construction • Flow meter installation —19 pump stations. Results vs. FY 22 Objectives • Pump Station #4 relocation — Construction — Results: In design • Miami Gardens Service Line Replacement — Construction — Results: On hold pending identification of funding sources • Cairo Lane — Construction — Results: In design 156 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer CIP Fund - Summary FY 21 FY 22 FY 23 Accr Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst 445 Grants 42,500 42,500 - 500,000 11,577 42,500 42,500 - 163,275 11,577 - - - (336,725) - - - 500,000 336,225 - (42,500) (42,500) 500,000 172,950 (11,577) 334700 334700 334700 334700 334700 381001 381180 LP13036 LP13037 State Legislative Grant County GOB Grant CDBG Total Grants - 596,577 259,852 (336,725) 836,225 576,373 Total Revenue - 596,577 259,852 (336,725) 836,225 576,373 Loans - 935,000 - (935,000) 3,759,118 3,759,118 SRF Loan - WW13031 Total Loans - 935,000 - (935,000) 3,759,118 3,759,118 Transfer -In - - 1,048,775 - 1,048,775 - - 2,250,000 - 2,250,000 (1,048,775) From ARPA Fund From Water -Sewer Op Fund Total Transfer -In - 1,048,775 1,048,775 - 2,250,000 1,201,225 Total Funding - 2,580,352 1,308,627 (1,271,725) 6,845,343 5,536,716 Expenditure 2,243,627 336,725 1,308,627 - (935,000) (336,725) 6,845,343 - 5,536,716 - 86 Capital Copntingency Total Expenditure - 2,580,352 1,308,627 (1,271,725) 6,845,343 5,536,716 Total Expenditure - 2,580,352 1,308,627 (1,271,725) 6,845,343 5,536,716 (Use of)/Add To Fund Bal - - - - - - Fund Balance - Unassigned Beginning - - - - - (Use Of)/Add To Fund Balance - - - - - - Ending - - - - - - 157 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer CIP Expenditure 86 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over / (Under) Fcst Capital 5356314 Pump Stations #7 & #8 - 45,000 45,000 - - (45,000) 5356315 Cairo Lane (Water -Sewer Portion) - 685,000 85,000 (600,000) 2,666,224 2,581,224 5356317 Pump Station #12 Rehabilitation - 55,000 55,000 - 700,000 645,000 5356319 Water Main Relining - 404,000 404,000 - - (404,000) 535635 Pump Station #9 Rehabilitation - 55,000 55,000 - - (55,000) 535636 Pump Station #4 Relocation - 163,275 163,275 - 436,225 272,950 535638 Miami Gardens Service Lines - 485,000 150,000 (335,000) 1,892,894 1,742,894 535641 Manhole Rehabilitation - 220,000 220,000 - - (220,000) 535642 NW 133rd Street - Sewer Reloc - 64,775 64,775 - - (64,775) 535650 Pump Station #16 Rehabilitation - 55,000 55,000 - 750,000 695,000 543638 NW 131st St Drainage - 11,577 11,577 - - (11,577) Tao Pump Station Flow Meters - - - - 400,000 400,000 Total CIP - 2,243,627 1,308,627 (935,000) 6,845,343 5,536,716 Contingency 538992 Contingency - 336,725 - (336,725) - - Total Contingency - 336,725 - (336,725) - - Total Expense - 2,580,352 1,308,627 (1,271,725) 6,845,343 5,536,716 158 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Water -Sewer CIP Fund - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Cairo Lane (Water -Sewer Portion) Water -Sewer portion of an anticipated $4,000,000 project to restore Cairo Lane. This portion funded by an available State Revolving Fund loan 2,666224 Pump Stations #12 Rehabilitation Major pump station upgrade in capacity and reliability. Tentatively recommended to be funded with ARPA funds. 700,000 Pump Station #4 Relocation Major pump station upgrade in capacity and reliability and to be relocated away from the roadway. Primarily funded by a CDBG grant. Also tentatively recommend to be fund with $100,000 of ARPA funds. 436,225 Miami Gardens Service Lines Replacement of a portion of Miami Gardens service lines for a portion of those customers receiving Opa-locka water service, being done in conjunction with a Miami Gardens roadway renewal project. Seeking State Revolving Fund loans for a majority of the funding for this project. Also tentatively recommended to use $800,000 of ARPA funding for this project. 1,892,894 Pump Stations #16 Rehabilitation Major pump station upgrade in capacity and reliability. $500,000 State grant being sought with the remaining $250,000 match requirement tentatively recommended to be funded with ARPA funds. 750,000 Pump Station Flow Meters Flow meters required to be installed to meet DERM requirements and to provide real-time information in regard to the operational status of the entire wastewater collection and transmission system. Tentatively recommended to be funded with ARPA funds. 400,000 159 Stormwater Operating Fund FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Stormwater Operating Fund - Summary FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over / (Under) Fcst 450.EF3438Stormwater Funding 955,163 1,900,000 1,984,000 84,000 1,926,000 (58,000) Revenue Revenue Total Revenue 955,163 1,900,000 1,984,000 84,000 1,926,000 (58,000) Expense 75,642 24,984 138,485 52,530 121,436 38,283 (17,049) (14,247) 182,918 65,227 61,482 26,944 Salary Benefits Total Compensation 100,625 191,015 159,719 (31,296) 248,145 88,426 Operating Expense Other Uses Capital Debt Service Contingency 377,458 - 4,670 12,656 - 718,138 - 27,000 130,588 65,854 678,268 - 27,000 130,588 66,854 (39,870) - - - 1,000 638,776 - - 56,816 200,000 (39,492) - (27,000) (73,772) 133,146 Total Expense Ex Transfer Out 495,409 1,132,595 1,062,429 (70,166) 1,143,737 81,308 Transfer Out 136,670 2,235,369 1,217,119 (1,018,250) 2,159,018 941,900 Total Expense 632,079 3,367,964 2,279,547 (1,088,416) 3,302,755 1,023,208 (Use of)/Add To Working CapitE 323,084 (1,467,964) (295,547) 1,172,416 (1,376,755) (1,081,208) Working Capital Beginning 2,055,034 2,378,118 2,378,118 - 2,082,571 (295,547) (Use Of)/Add To Working Capital 323,084 (1,467,964) (295,547) 1,172,416 (1,376,755) (1,081,208) Ending 2,378,118 910,154 2,082,571 - 705,816 (1,376,755) 161 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Stormwater Operating Fund Expense 43 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 538120 Salaries -Regular 71,792 133,485 117,436 (16,049) 178,918 61,482 538140 Salaries -Overtime 3,850 5,000 4,000 (1,000) 4,000 - Total Salaries 75,642 138,485 121,436 (17,049) 182,918 61,482 Benefits 538210 FICA 5,669 10,594 9,290 (1,304) 13,993 4,703 538220 Retirement 6,312 14,984 13,140 (1,844) 21,785 8,645 538230 Life And Health Insurance 13,002 26,952 15,853 (11,099) 29,449 13,596 Total Benefits 24,984 52,530 38,283 (14,247) 65,227 26,944 Total Compensation 100,625 191,015 159,719 (31,296) 248,145 88,426 Operating Expense 538312 Other Professional Services 188,108 185,000 175,990 (9,010) 26,000 (149,990) 538340 Other Contracted Services 118,872 427,100 417,040 (10,060) 327,000 (90,040) 538341 Uniform Rental/Laundry 296 700 700 - 700 - 538440 Rentals And Leases - 10,000 - (10,000) 12,000 12,000 538467 Repairs - Machinery & Equip 12 10,000 10,000 - 10,000 - 538493 General Expense - 5,000 2,500 (2,500) 5,400 2,900 538521 Clothing & Uniform Expense - - - - 500 500 538523 Special Supplies 1,232 1,800 1,100 (700) 17,000 15,900 538525 Chemicals/Horticultural - 2,000 2,000 - 2,000 - 538541 Educational Costs - - - - 2,300 2,300 538648 Vehicle Lease 68,938 76,538 68,938 (7,600) 235,876 166,938 Total Operating Expense 377,458 718,138 678,268 (39,870) 638,776 (39,492) Capital 5386315 Cairo Lane 4,670 - - - - - 519610 Purchase Of Land - 27,000 27,000 - - (27,000) Total Capital 4,670 27,000 27,000 - - (27,000) Debt Service 538723 State Revolving Loan 12,656 10,479 10,479 - 10,479 - 535542 Miami -Dade Debt - Principal - 112,423 112,423 - 46,337 (66,086) 533720 Miami -Dade Debt - Interest - 7,686 7,686 - - (7,686) Total Debt Service 12,656 130,588 130,588 - 56,816 (73,772) Contingency 538992 Working Capital Reserve - 65,854 66,854 1,000 200,000 133,146 Total Contingency - 65,854 66,854 1,000 200,000 133,146 Transfer Out 538391 Reimbursement - Admin Cost 58,518 76,211 68,932 (7,279) 91,314 22,382 538441 Information Tech Charge 15,560 27,558 22,008 (5,550) 35,532 13,525 538442 Insurance Charge - Risk 54,073 56,702 55,835 (867) 55,523 (312) 538448 Rental Expense - TCO 4,015 5,045 - (5,045) - - 538449 Vehicle Service Charge 4,503 5,144 5,635 491 6,730 1,095 513917 Stormwater CIP Fund - 2,064,709 1,064,709 (1,000,000) 1,833,776 769,067 581925 Water Sewer Fund (CIP Charge) - - - - 136,143 136,143 Total Transfer Out 136,670 2,235,369 1,217,119 (1,018,250) 2,159,018 941,900 Total Expense 632,079 3,367,964 2,279,547 (1,088,416) 3,302,755 1,023,208 162 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Stormwater - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Professional Services Compliance support 8,000 Lab testing 18,000 Total 26,000 Other Contracted Services Fountain maintenance 3,000 Canal maintenance 258,000 State Road 9 detention pond maintenance 6,000 Other 60,000 Total 327,000 Uniform Rental / Laundry Employee uniform services 700 Rentals Specialized equipment for repairs 12,000 Repairs — Machinery & Equipment Street sweeper maintenance 10,000 General Expense FL Dept of Environment 600 NPDES 800 Other 4,000 Total 5,400 Clothing & Uniform Expense Protective shoes 500 Special Supplies Spill containment kits 2,000 Canal wind barriers 15,000 Total 17,000 Chemicals / Horticultural Mosquito repellant 2,000 Education Erosion Control Inspector 1,500 Stormwater Inspector 800 Total 2,300 Vehicle Lease Vacuum Truck — final payment 85,176 New Vacuum Truck — initial payment 110,000 Crane Truck — initial payment 40,700 Total 235,876 Contingency Stormwater Fund contingency for unanticipated expenditures and/or revenue shortfalls 200,000 Reimbursement — Admin Cost Transfer to the General Fund for administrative support 91,314 Information Technology Charge Transfer to Information Technology Internal Services Fund for IT support 35,532 Risk Management Charge Transfer to Risk Management Internal Services Fund for insurance coverage 55,523 Vehicle Service Charge Recovery of vehicle maintenance services 6,730 Water -Sewer Fund CIP Management charge 136,143 Stormwater CIP Fund Cairo Lane (Stormwater Portion) — If State funding can't be obtained 1,333,776 NW 38th Court 500,000 Total 1,833,776 163 Stormwater CIP Fund FISCAL YEAR 2023 ANNUAL OPERATING BUDGET STORMWATER CIP FUND Mission — To use surplus funds from the Stormwater Fund, grants and loans to upgrade the City's stormwater drainage system to correct decades -old flooding issues and to ensure that the City is in full compliance with Municipal Separate Storm Sewer Systems (MS4) requirements to ensure that the pollution content of all storm run-off is minimized. Goal — Identify priority projects and ensure that funding sources are sought to allow completion of these projects. Current Year Accomplishments • NW 133`d Drainage Installation • NW 30th Avenue Drainage Installation • Initiate Burlington Canal Phase 1 Restoration Project- Construction • Grant Funding Obtained for NW 127th Street Canal Restoration Project -Done • Initiate Development of Construction criteria for NW 127th Street Canal Restoration Project • Apply for loans and grants • Cairo Lane -Project Completion- Assessment Completed FY 23 Objectives • Cairo Lane (Stormwater Portion) - Construction • Burlington Canal — Phase II - Construction • NW 38th Court (132"d — 135th Street) — Construction • Commerce North — Construction on a portion of project. • NW 127th Street Canal - Construction Results vs. FY 22 Objectives • Cairo Lane completion — Results: In design • Street sweeping increase — Results: Increased to five days per week • Canal maintenance upgraded — Contractor (MD County) providing additional services 165 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Stormwater CIP Fund - Summar FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over / (Under) Fcst 334700 384120WW111310 384110 381320 381010 Grants - - - - - 353,376 142,581 211,896 185,223 - 353,376 142,581 211,896 185,223 - - - - - - - - - - 7,000,000 (353,376) (142,581) (211,896) (185,223) 7,000,000 SRF - LP13035 SRF - LP13036 SRF - LP13037 CDBG Grant DEO Total Grants - 893,076 893,076 - 7,000,000 6,106,924 Loans - - - - - - - - - - - DW 111331 Total Loans - - - - - - Transfer In - - - 2,064,709 - 1,064,709 - (1,000,000) 4,120,225 1,833,776 4,120,225 769,067 ARPA Stormwater Op Fund Total Transfer In - 2,064,709 1,064,709 (1,000,000) 5,954,001 4,889,292 Total Funding - 2,957,785 1,957,785 (1,000,000) 12,954,001 10,996,216 Capital - 2,957,785 1,957,785 (1,000,000) 12,954,001 10,996,216 Capital Total Capital - 2,957,785 1,957,785 (1,000,000) 12,954,001 10,996,216 (Use of)/Add To Working Capita - - - - - - Working Capital Beginning - - - - - - (Use Of)/Add To Working Capital - - - - - - Ending - - - - - - 166 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Stormwater CIP Expenditure 87 FY 21 FY 22 FY 23 Over / Actual (Not Amended (Under) Over / ACCT Account Title Audited) Budget Fcst Amend Bgt Proposed (Under) Fcst CIP 538631 Sharazad - 165,000 165,000 - - (165,000) 543638 131st Street Project - 185,223 185,223 - - (185,223) 5386315 Cairo Lane - 506,861 506,861 - 1,333,776 826,915 5356328 Burlington Canal - PH I - 501,084 501,084 - - (501,084) 5356328 Burlington Canal - PH II - 500,000 - (500,000) 500,000 500,000 5356328 Burlington Canal - PH II I - 500,000 - (500,000) - - 541825 NW 147 St - Drainage - 255,575 255,575 - - (255,575) 541828 NW 133 St - Drainage - 106,042 106,042 - - (106,042) 5386335 NW 38th CT (132 -135 St) - - - - 500,000 500,000 5386336 Commerce North - - - - 3,620,225 3,620,225 5386334 127 Street Canal - 88,000 88,000 - 7,000,000 6,912,000 Total CIP - 2,957,785 1,957,785 (1,000,000) 12,954,001 10,996,216 167 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Stormwater CIP Fund - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Cairo Lane (Stormwater Portion) This is part of an estimated $4,000,000 project, with the remainder, $2,666,224, in the Water -Sewer fund and funded by an available State Revolving Fund loan. If State funding isn't available for the stormwater portion of this project, it will be funded from the Stormwater Operating Fund. 1,333,776 Burlington Canal PH II Phase II of a three-phase project to fully restore this canal. It is tentatively recommended that this phase be funded with ARPA funds. 500,000 NW 38th Court This is a high priority drainage project. It will be funded from the Stormwater Operating Fund. 500,000 Commerce North The entire project for Commerce North is estimated to be in the $8 million range. It has tentatively been recommended that $3,620,225 of ARPA funds be allocated toward this project with additional grant funding being sought to address the total project. 3,620,225 127th Street Canal Dredging a portion of the 127th Street Canal passing through the City to improve the canal's ability to handle stormwater. Funded by a DEO grant 7,000,000 168 American Rescue Plan Act (ARPA) Fund FISCAL YEAR 2023 ANNUAL OPERATING BUDGET ARPA FUND Mission — This fund serves as a repository for funds received under the American Rescue Plan Act (ARPA) until the funds are allocated to projects, normally for water -sewer and stormwater projects. Up to $400,000 will be retained and directly expended from this account for ARPA consultant services. Goal — Ensure that all ARPA funds are allocated to projects by December, 2024 to be in compliance with program requirements that all ARPA funds must be encumbered to projects by December 31, 2024. Current Year Accomplishments • None — No ARPA funds have been allocated to projects in FY 22. FY 23 Objectives • Allocate ARPA funds to projects as determined by the City Commission. 170 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET ARPA Fund - Summary FY 21 FY 22 FY 23 Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over / (Under) Fcst Grants - 3,978,531 7,957,062 3,978,531 - (7,957,062) ARPA Total Grants - 3,978,531 7,957,062 3,978,531 - (7,957,062) Total Funding - 3,978,531 7,957,062 3,978,531 - (7,957,062) Expense - - - - 400,000 - Professional Services Total Expense Ex Trans Out - - - - 400,000 - Transfer Out - - - - - - - - 2,250,000 4,120,225 2,250,000 4,120,225 To Water -Sewer CIP Fund To Stormwater CIP Fund Total Transfer Out - - - - 6,370,225 6,370,225 Total Expense - - - - 6,770,225 6,370,225 (Use of)/Add To Working Capiti - 3,978,531 7,957,062 3,978,531 (6,770,225) (14,327,287) Working Capital Beginning - - - - 7,957,062 7,957,062 (Use Of)/Add To Working Capital - 3,978,531 7,957,062 3,978,531 (6,770,225) (14,727,287) Ending - 3,978,531 7,957,062 3,978,531 1,186,837 (6,770,225) 171 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET ARPA Fund Expenditure 15 FY 21 FY 22 FY 23 Over/ Over/ Actual (Not Amended (Under) (Under) ACCT Account Title Audited) Budget Fcst Amend Bgt Proposed Fcst Operating Expense 538312 Other Professional Services - - - - 400,000 400,000 Total Operating Expense - - - 400,000 400,000 Transfer Out 538902 To Water -Sewer CIP Fund Miami Gardens Svce Lines 800,000 800,000 Sewer Flow Meters 400,000 400,000 Pump Station #16 250,000 250,000 Pump Station #12 700,000 700,000 Pump Station #4 Relocation 100,000 100,000 Total - Water -Sewer CIP Fund - - - - 2,250,000 2,250,000 538903 To Stormwater CIP Fund Burlington Canal - PH 11 500,000 500,000 Commerce North 3,620,225 3,620,225 Total-Stormwater CIP Fund - - - - 4,120,225 4,120,225 Total Transfer Out - - - - 6,370,225 6,370,225 Total Expense - - - - 6,770,225 6,770,225 172 Information Tech. Internal Services Fund FISCAL YEAR 2023 ANNUAL OPERATING BUDGET INFORMATION TECHNOLOGY Mission — Delivering cost-effective technological solution to provide citizens, businesses, and City employees with convenient access to information and services. The I.T. Department contributes to an efficient and productive City government using modern information technologies to improve citizen access to government information and services. Emphasis is also on deployment of advanced technology throughout the organization to enhance productivity and enable the organization to accomplish more with less. This is accomplished through continually identifying and sponsoring new technological applications that will benefit the city. This is an internal service which is part of the General Fund. It recovers its cost each year and has no fund balance. Assistant City Manager 1 IT Director IT Support Specialist System Administrator Goal — Serve as an agent for change through continual streamlining and improving of City processes and services driven by implementation of evolving innovations of hardware and software technologies to maximize the benefits of automation while maintaining an extremely high level of information technology security. Current Year Accomplishments • Updated and upgraded City's website to contemporary standards • Upgraded all end -of -life servers and networking equipment • Implemented and centralized network and server monitoring • Implemented "Build Better Opa-locka" App (SeeClickFix) • Implemented an e -learning portal for staff computer application training 174 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 23 Objectives • Modernize the City's technology capability through installation of a state-of-the-art Enterprise Resource Planning (ERP) system • Ensure the Wi-Fi and other network related technologies meets high quality standards • Upgrade the core security for all devices and for users at the City of Opa-locka • Modernize mundane aspects of the city such as: digital signage, meeting recordings, and QoI changes • Revolutionize the City's financial technology, in efforts to streamline the payment processes • Ensure all users can remote into the City infrastructure should the need arise • Equip users and staff with mobile devices to allow them to mobilize their work and equip them with more tools to be effective Results - FY 22 Objectives • Select and migrate City's Enterprise Resource Planning (ERP) system (core operation software) to new state -of -art software, including public portal for citizens engagement - In Progress • Migrate Police Department to Microsoft 365 on Microsoft Government Cloud - Deferred to FY 23 • Implementation access control at Sherbondy Community Center - Deferred to FY 23 • Implement Parks and Recreation Management Software - In Progress Results - FY 22 Measurements • Resolution of IT work orders within four hour — Target = 80% • Migrate Police Department to Microsoft 365 — Target = Deferred to FY 23 • Implement Sherbondy Community Center access control — Target = Deferred to FY 23 175 IT Services - Summar FISCAL YEAR 2023 ANNUAL OPERATING BUDGET FY 21 FY 22 FY 23 Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over / (Under) Fcst Funding 644,507 1,228,130 1,085,098 (143,032) 1,732,191 647,093 Transfer In Total Funding 644,507 1,228,130 1,085,098 (143,032) 1,732,191 647,093 Expense 134,566 40,268 172,314 58,506 119,669 34,648 (52,645) (23,858) 186,148 54,576 66,479 19,928 Salary Benefits Total Compensation 174,834 230,820 154,317 (76,503) 240,724 86,407 Operating Expense Capital 340,522 37,627 740,310 257,000 673,493 257,288 (66,817) 288 1,314,147 177,320 640,654 (79,968) Total Expense Ex Transfer Out 552,983 1,228,130 1,085,098 (143,032) 1,732,191 647,093 Transfer Out 91,523 - - - - - Total Expense 644,507 1,228,130 1,085,098 (143,032) 1,732,191 647,093 Over / (Under) - - - - - - 176 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET IT - Expense 85 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over / (Under) Fcst 512110 512120 512210 512220 512230 512340 512411 512413 512420 512510 512523 512528 512540 512648 512646 512391 512441 512442 512448 512449 Salaries 85,119 49,447 85,420 86,894 49,848 69,821 (35,572) (17,073) 75,354 110,794 25,506 40,973 Salaries Executive Salaries Regular Total Salaries 134,566 172,314 119,669 (52,645) 186,148 66,479 Benefits 9,693 12,315 18,261 15,010 21,230 22,266 9,156 12,949 12,543 (5,854) (8,281) (9,723) 14,240 22,171 18,165 5,084 9,222 5,622 FICA Retirement Life And Health Insurance Total Benefits 40,268 58,506 34,648 (23,858) 54,576 19,928 Total Compensation 174,834 230,820 154,317 (76,503) 240,724 86,407 Operating Expense - 123,059 24,642 13 583 7,022 185,203 - - 54,445 137,240 29,100 200 700 10,000 506,525 200 1,900 51,131 136,107 28,389 200 600 1,383 455,483 200 - (3,314) (1,133) (711) - (100) (8,617) (51,042) - (1,900) 111,131 140,190 28,500 200 600 - 1,027,026 200 6,300 60,000 4,083 111 - - (1,383) 571,543 - 6,300 Other Contracted Services Telephone Telephone - Internet Postage Office Supplies Special Supplies Software Licensing Publ/Subs/Memberships Automotive Lease/Purchase Total Operating Expense 340,522 740,310 673,493 (66,817) 1,314,147 640,654 Capital 37,627 257,000 257,288 288 177,320 (79,968) Computer Equipment Total Capital 37,627 257,000 257,288 288 177,320 (79,968) Transfer Out 32,968 8,766 37,426 12,045 4,503 - - - - - - - - - - - - - - - - - - - - - - - - Admin Charge - Gen Fund Information Tech Charge Insurance Charges - Risk Rental Expense - TCO Vehicle Service Charges Total Transfer Out 95,708 - - - - - Total Expense 648,692 1,228,130 1,085,098 (143,032) 1,732,191 647,093 177 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Information Technology - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Other Contracted Services External security evaluation 41,131 Camera monitoring service 10,000 Sherbondy access control 60,000 Total 111,131 Telephone State of Florida 12,731 AT&T Mobility (Mobile Phone) 106,447 Interactive Services (City phone system) 21,012 Total 140,190 Internet Network Innovation (Parks Internet) 4,500 Peerless (City Internet) 16,800 OPATV (Comcast) 7,200 Total 28,500 Postage Miscellaneous mailing 200 Office Supplies Miscellaneous 600 178 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Information Technology - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Agenda Management (CivicPlus) 18,025 Archiving Software (Archivesocial) 2,460 ASCAP 381 Software Citizen Engagement (CivicPlus) 11,451 Cloud photo storage 82 Community Notification -Code-Red) 10,043 Cypersecurity (KnowB4) 6,227 Dynamic Doc (Laserfiche) 11,520 E -Learning Subscription (SHI) 618 E -Mail (Google) 9,270 ERP (Sungard) 72,100 ERP Annual License (Tyler) 180,687 ERP Installation (Tyler) 535,270 Firewall (Gov Connections) 2,016 Fleet Maint Software (Rarestep) 15,880 GIS (ESRI) 12,360 Help Desk (Broadcast Music) 932 IT Remote Management Software 30,900 Microsoft Volume License 23,409 Mobile Phone Mgmt Sys Meroki MDM 1,545 Network Security - Barracuda 14,560 Office 365 Migration 10,816 Problem Reporting (See Click Fix -CivicPlus) 13,390 Recreation Management (CivicPlus) 11,000 Remote Monitoring (Argsoft) 3,797 Security Camera Software 10,300 Security Camera Upgrade 15,000 Zoom (CDW Government) 2,987 Total 1,027,026 Memberships FLGISA 200 Vehicle Lease Truck 6,300 Computer Equipment Computer accessories 3,500 Computers 135,500 ERP hardware 8,320 Server replacement 30,000 Total 177,320 179 Risk Management Internal Services Fund FISCAL YEAR 2023 ANNUAL OPERATING BUDGET RISK MANAGEMENT Mission — Conduct programs to (1) protect City assets from loss and/or damage, (2) maximize employee safety and (3) minimize third party claims against the City, and ensure proper insurance coverage in place to limit the City's financial exposure upon occurrence of any of these events. 1 1 1 1 L City Manager ----+ Budget Administrator / Risk Manager 1 I I 1 J Goal — An environment where safety, preservation of City assets and the elimination of causes of third party claims is emphasized with cost-effective insurance in place when loss does occur. Current Year Accomplishments • Upgraded asset insurance coverage based on identification and recommendations resulting from consultant asset study. • Processed all claims in conjunction with the Florida Municipal Insurance Trust (FMIT) to ensure expeditious processing and fair resolution. FY 23 Objectives • Ensure all City assets properly insured • Research root causes of City losses and develop recommendations for corrective action • Put the insurance service out to bid to evaluate competitive offerings in view of having been with the Florida Municipal Insurance Trust for an extended period. 181 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Risk Management - Summary FY 21 FY 22 FY 23 Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over / (Under) Fcst Funding Transfer In 2,868,869 3,046,940 2,952,124 (94,816) 2,905,632 (46,492) Total Funding 2,868,869 3,046,940 2,952,124 (94,816) 2,905,632 (46,492) Expense 60,000 37,029 32,296 29,890 3,469 22,850 (28,827) (7,040) - 22,531 (3,469) (319) Salary Benefits Total Compensation 97,029 62,186 26,319 (35,867) 22,531 (3,788) Operating Expense 2,740,719 2,984,754 2,925,805 (58,949) 2,883,100 (42,705) Total Expense Ex Trans -Out 2,837,748 3,046,940 2,952,124 (94,816) 2,905,632 (46,492) Transfer Out 31,121 - - - - - Total Expense 2,868,869 3,046,940 2,952,124 (94,816) 2,905,632 (46,492) Over/ (Under) - - - - - - 182 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Risk Management - Expense 84 FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over / (Under) Amend Bgt Proposed Over/ (Under) Fcst Salaries 513110 Salaries Executive 60,000 32,296 3,469 (28,827) - (3,469) Total Salaries 60,000 32,296 3,469 (28,827) - (3,469) Benefits 513210 FICA 4,556 2,612 265 (2,347) - (265) 513220 Retirement 5,383 3,524 375 (3,149) - (375) 513230 Life And Health Insurance 6,150 1,854 335 (1,519) - (335) 513240 Worker's Compensation 19,780 20,000 20,000 - 20,600 600 513245 Accidental Death 1,160 1,900 1,875 (25) 1,931 56 513250 Unemployment Compensation - - - - - Total Benefits 37,029 29,890 22,850 (7,040) 22,531 (319) Total Compensation 97,029 62,186 26,319 (35,867) 22,531 (3,788) Operating Expense 513392 Motor Vehicle Claims - 15,000 15,000 - 15,450 450 513420 Postage - 50 50 - 52 2 513521 Clothing & Uniforms - 250 - (250) - - 513540 Memberships - 600 - (600) - - 513451 Insurance Premium 2,635,581 2,828,854 2,828,755 (99) 2,781,139 (47,616) 513452 General Liability - Deductible 104,830 136,000 80,000 (56,000) 82,400 2,400 513493 General Expense - 2,000 - (2,000) 2,000 2,000 513541 Educational Costs 308 2,000 2,000 - 2,060 60 Total Operating Expense 2,740,719 2,984,754 2,925,805 (58,949) 2,883,101 (42,705) Transfer Out 513391 Admin Fees - General Fund 16,484 - - - - - 513441 Information Tech Charges 4,383 - - - - - 513451 Insurance Charges - Risk 10,254 - - - - Total Transfer Out 31,121 - - - - - Total Expense 2,868,869 3,046,940 2,952,124 (94,816) 2,905,632 (46,492) 183 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Risk Management - Footnote Detail Account Name Footnote Detail Proposed Budget ($) Workers Compensation Prior ongoing claims from when City was self -insured 20,600 Accidental Death Insurance associated with police officers 1,931 Motor Vehicle Claims Motor vehicle claims — City's deductible share 15,450 Postage Miscellaneous 52 Insurance Charges General Liability 1,522,297 Auto Liability 68,813 Auto Physical Damage 47,478 Property 175,471 Workers' Compensation 967,079 Total 2,781,139 General liability Deductible Deductible portion of general liability insurance paid by the City 82,400 General Expense Miscellaneous small unanticipated expenditures 4,060 184 Special Law Enforcement FISCAL YEAR 2023 ANNUAL OPERATING BUDGET SPECIAL LAW ENFORCMENT FUND Mission — Police Department can receive funds from participation in joint -agency investigations where assets associated with criminal activities are seized and subsequently liquidated with a share of the proceeds going to the Police Department. The uses to which these funds can be applied is greatly restricted, resulting in an accumulation of cash over time. Goal — Make available supplemental funding to assist Police Department in fulfilling its duties. Current Year Accomplishments • Intended use for FY 22 was for fitting out new Police vehicles and acquisition of radar speed warning signs FY 23 Objectives • Will again be used for fitting out new Police vehicles and acquisition of radar speed warning signs 186 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Special Law Enforcement Fund - Summary FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst 165 Revenue 1,351 - - 45,000 - 45,000 - - - - - (45,000) 369900 369900 Law Enforcement Training Other Miscellaneous Revenu Total Revenue 1,351 45,000 45,000 - - (45,000) Expense 63,462 - - - - - 65 521493 521641 521643 521644 Operating Expense General Expenses Total Operating Expense 63,462 - - - - - Ca . ital 22,522 11,607 417 40,000 - 15,000 - - - (40,000) - (15,000) 40,000 - 15,000 40,000 - 15,000 Automative Equipment Communication Equipment PublicSafety Equipment Total Capital 34,546 55,000 - (55,000) 55,000 55,000 Total Expense 98,008 55,000 - (55,000) 55,000 55,000 (Use Of)/Add To Fund Balar (96,657) (10,000) 45,000 55,000 (55,000) (100,000) Fund Balance - Unassigned Beginning 109,769 13,112 13,112 - 56,760 43,648 (Use Of)/Add To Fund Balanc (96,657) (10,000) 45,000 55,000 (55,000) (100,000) Ending 13,112 1,760 56,760 55,000 1,760 (56,352) 187 Law Enforcement Training Trust Fund (LETTF) FISCAL YEAR 2023 ANNUAL OPERATING BUDGET LAW ENFORCEMENT TRAING TRUST FUND Mission — This is a new fund which receives funding from Miami -Dade County court fees to be used for training purposes. Goal — Make available funding to allow City to fund potential recruit training costs while attending the Miami -Dade Police Academy and for other department training purposes. Current Year Accomplishments • This was a newly identified fund in FY 22 and wasn't utilized FY 23 Objectives • Will be used to support Department training. 189 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET Law Enforcement Training Trust Fund - Summar FY 21 FY 22 FY 23 ACCT Account Title Actual (Not Audited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst 179 Revenue - - 1,132 - - - - - 1,000 - - 1,000 - - 1,000 - - - 361100 334770 335210 Fund Interest Earned Local Law Enf Block Grant Law Enforcement Training Total Revenue 1,132 - 1,000 1,000 1,000 - Expense - - - - 50,000 50,000 66 521541 Operating Expense Education Costs Total Operating Expense - - - - 50,000 50,000 Total Expense - - - - 50,000 50,000 (Use Of)/Add To Fund Balar 1,132 - 1,000 1,000 (49,000) (50,000) Fund Balance - Unassigned Beginning 119,110 120,242 120,242 - 121,242 1,000 (Use Of)/Add To Fund Balanc 1,132 - 1,000 1,000 (49,000) (50,000) Ending 120,242 120,242 121,242 1,000 72,242 (49,000) 190 PROPOSED ANNUAL BUDGET Community Redevelopment Agency (CRA) FISCAL YEAR 2023 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET COMMUNITY REDEVELOPMENT AGENCY Mission — Within the area designated by the City Commission as the Community Redevelopment Area, preserve and enhance the tax base, to alleviate conditions of slum and blight, to facilitate affordable housing and to stimulate public sector participation within the redevelopment area. CRA Board CRA Executive Director 1 CRA Manager Adminsistrative Assistant Project Manager Goal — A revitalized Community Redevelopment Area composed of attractive and peaceful residential neighborhoods, a thriving commercial district and a downtown area that attracts residents and others for entertainment and leisure as well as new investment and business creation. Current Year Accomplishments • Facade program with five participants • 50% funding of Parks & Recreation master plan development • $50,000 funding of Parks fencing and amenities in CRA area • Initiated Downtown Master Plan • Initiation of the Tagnia Innovation District • Conducted workshop to stimulate creativity in regard to future CRA opportunities • Approved MOU between City and CRA • Initiated process to clearly define finances and Tax Increment Financing (TIF) responsibilities between City and CRA FY 23 Objectives • Provide Development Incentive Assistance for new development project in the OCRA area • _Provide Rental Assistance for residential rental properties in the OCRA area • Provide Mortgage Assistance for residential homeowner properties in the OCRA area. Cannot be used for homes that are being rented out. • Provide Business Assistance for commercial/industrial properties in the OCRA area • Provide funding assistance for the restoration of the Historic Fire Station and other historic properties within the OCRA area. 192 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET • Provide funding assistance for the streetscaping of roadways within the OCRA area. • Provide funding assistance for the new entry to Ingram Park on the north side of the park from Wilmington Street • Provide funding assistance for a proposed water park amenities on the north side of ingram Park Results vs. FY 22 Objectives • Facade program for commercial and industrial properties within the OCRA area. Managed by OLCDC. • Offer funding to support the creation of Parks & Recreation master plan development • $50,000 funding of Parks amenities in CRA area • Developed CRA logo for branding purposes ResuIFY 22 Measurements • Completion of a downtown masterplan to provide clear development guidance for those interested in investing in the City — Completed in 2021-2022 • Renew facade program to further enhance commercial / industrial area appearance. - Ongoing • Implement a streetscape program to enhance City appearance and canopy coverage — Deferred to FY 23 • Update CRA Redevelopment Plan by updating projects to be undertaken, including possibly increasing the size of the Community Redevelopment Area. — Deferred to FY 23 • Development of Tagnia Innovation District in the Opa-locka North Industrial District to incubate an area focused on the technology industry. - Ongoing • Development of the Opa-locka Moorish Cultural Arts and Entertainment District — Ongoing • Make a determination as to whether two lakefront acres of Ingram Park should be rezoned for residential development - Topic for consideration during the Affordable Housing Initiative workshop in August 2022 • Enhance City parks amenities - Ongoing • Reduction of upfront development fees to incentivize development — Deferred to FY 23 • Reduction of parking requirements to incentivize development — Deferred to FY 23 • Completion of CRA Policies and Procedures manual — Working on amendments to By -Laws 193 FISCAL YEAR 2023 ANNUAL PROPOSED OPERATING BUDGET Community Redevelopment Agency (CRA) - Summar 180-77 FY 21 FY 22 FY 23 ACCT Account Title Actual (Uaudited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over/ (Under) Fcst 180 REVENUES 311110 City Tax Increment Revenue 712,555 884,270 884,270 - 1,154,464 270,194 311120 County Tax Increment Revenue 334,355 419,193 419,193 - 562,525 143,332 Total Tax Increment Revenue 1,046,910 1,303,462 1,303,462 - 1,716,989 413,526 383010 Carryover from prior year (cash & equiv.) 1,075,634 1,760,617 1,760,617 - 2,441,597 680,980 361100 Interest Earnings - - - - - _ 369900 Misc. Revenue - 10,000 - (10,000) 24,000 24,000 (A) REVENUE TOTAL 2,122,544 3,074,080 3,064,080 (10,000) 4,182,586 1,118,506 77 EXPENDITURES Administrative Expenditures: 515320 Accounting & Audits 2,500 25,000 11,500 (13,500) 24,000 12,500 515492 Advertising & Notices - 7,500 7,500 - 7,500 - 515400 Local Travel - 5,000 250 (4,750) 1,000 750 515493 OtherAdmin. Exp (attach list) 19,657 107,808 23,983 (83,825) 122,987 99,004 515341 County Admin Fee 1.5% - - 6,288 6,288 8,438 2,150 (B) Subtotal Adm. Exp 22,157 145,308 49,521 (95,787) 163,925 114,404 Operating Expenditures: 515110 Employee Salary & Fringe 25,770 161,610 65,988 (95,622) 153,379 87,391 513410 Printing&Binding - 3,599 1,500 (2,099) 2,500 1,000 515480 Marketing/Promotional Events/Positionin - 100,000 12,000 (88,000) 50,000 38,000 515400 Out of Town Travel - 5,000 2,001 (2,999) 11,675 9,674 515541 Conferences & Meetings - 5,000 - (5,000) 5,100 5,100 521541 Education - - - - 5,000 5,000 513310 Legal Services/Court Costs 24,000 24,000 24,000 - 35,000 11,000 515312 Professional Services 190,000 175,000 15,900 (159,100) 175,000 159,100 515542 Apprenticeship Training - 100,000 - (100,000) 150,000 150,000 555544 Commercial Grants - 245,000 - (245,000) 400,000 400,000 515545 Home Ownership / Rental Assistance - 200,000 - (200,000) 240,000 240,000 515340 Other Contracted Services - - 500 500 302,000 301,500 Total Operating Expenditures 239,770 1,019,209 121,889 (897,320) 1,529,654 1,407,765 CAPITAL PROJECTS - Grants & Other 5776001 Development Assistance - 1,000,000 300,000 (700,000) 1,600,000 1,300,000 5776002 Farmers Market - 10,000 - (10,000) 20,000 20,000 5776003 Community Policing - - - - 20,000 20,000 5776004 Art in Public Places - 20,000 - (20,000) 50,000 50,000 5776005 Housing Initiatives - 100,000 - (100,000) 100,000 100,000 Total Cap Projects - Grants & Other - 1,130,000 300,000 (830,000) 1,790,000 1,490,000 CAPITAL PROJECTS - Infrastructure 5775009 Capital/Infrastructure Grants 100,000 585,000 151,073 (433,927) 649,007 497,934 Total Cap Projects - Infrastructure 100,000 585,000 151,073 (433,927) 649,007 497,934 (C) Total Operating. Expense +Capital 339,770 2,734,209 572,962 (2,161,247) 3,968,661 3,395,699 581950 (D) Reserve/Contingency - - - - 50,000 50,000 EXPENDITURE TOTAL (B+C+D) 361,927 2,879,517 622,483 (2,257,034) 4,182,586 3,560,103 CAPITAL PROJECTS Facades 50,000 - 17,000 17,000 - (17,000) 5776008 Historic Building Renovations - 50,000 - (50,000) 250,000 250,000 541838 Parks Fence - 60,000 60,000 - 50,000 (10,000) 515601 Streetscape - 75,000 - (75,000) 200,000 200,000 5776007 Park Amenities 50,000 100,000 30,000 (70,000) 119,007 89,007 Other - 300,000 14,073 (285,927) - (14,073) 5778008 Signage/Marquee - - 30,000 30,000 30,000 - Total Project Dollars: 100,000 585,000 151,073 (433,927) 649,007 497,934 YEAR-END CARRY-OVER 1,760,617 194,563 2,441,597 2,247,034 - (2,441,597) 194 FISCAL YEAR 2023 ANNUAL OPERATING BUDGET CRA - Compensation & Adminstrative 180-77 FY 21 FY 22 FY 23 ACCT Account Title Actual (Uaudited) Amended Budget Fcst Over/ (Under) Amend Bgt Proposed Over / (Under) Fcst City Fees 515391 Administrative Fees 7,206 11,348 11,348 - 35,000 23,652 515448 Occupancy 6,152 5,440 5,440 - 5,000 (440) 515442 Insurance 6,164 6,970 6,970 - 10,000 3,030 Total City Fees 19,522 23,758 23,758 - 50,000 26,242 515510 Office Supplies - - 1,000 1,000 Salary & Benefits for Admin 69,000 - 66,812 66,812 515420 Postage/Fedex/Courier 100 (100) 1,000 1,000 515340 Minutes Processing 10,000 - (10,000) 2,000 2,000 515540 Membership Dues 4,725 - (4,725) 2,000 2,000 515341 State Admin Fee 225 225 - 175 (50) Total Administrative Fees 19,522 107,808 23,983 (14,825) 122,987 99,004 Compensation Operating Compensation Salaries 515110 Salaries -Executive 52,225 64,065 11,840 515120 Salaries -Regular - 54,267 54,267 Total Salaries 52,225 118,332 66,107 Benefits 515210 FICA 3,996 9,053 66,107 515220 Retirement 5,651 14,093 132,214 515230 Life And Health Insurance 4,116 11,901 198,321 Total Benefits 13,763 35,047 396,642 Total Operating Compensation 65,988 153,379 462,749 Administrative Compensation Salaries 515110 Salaries - Executive - - - 515120 Salaries - Regular - 50,247 50,247 515140 Salaries - Overtime - 500 500 Total Salaries 50,747 50,747 Benefits 515210 FICA - 3,882 3,882 515220 Retirement - 6,044 6,044 515230 Life And Health Insurance - 6,139 6,139 Total Benefits - 16,065 16,065 Total Administrative Compensation 66,812 66,812 Total Compensation Salaries 515110 Salaries - Executive 52,225 64,065 11,840 515120 Salaries - Regular - 104,514 104,514 515140 Salaries - Overtime - 500 500 Total Salaries 52,225 169,079 116,854 Benefits 515210 FICA 3,996 12,935 8,939 515220 Retirement 5,651 20,137 14,486 515230 Life And Health Insurance 4,116 18,040 13,924 Total Benefits 13,763 51,112 37,349 Total Compensation 65,988 220,191 154,203 195 FISCAL YEAR 2023 ANNUAL PROPOSED OPERATING BUDGET Community Redevelopment Agency (CRA) - Footnote Detail — Summary Page Account Name Footnote Detail Proposed Budget ($) Employee Salary & Fringe Wages & benefits for Interim CRA Manager (75%) and Project Manager — Details on Administrative Page 153,379 Printing & Binding Printing and binding of plans and projects to be conducted 2,500 Marketing, Prom. Events Marketing and branding activities 50,000 Out of Town Travel Non -local travel for conferences seminars and other out of area meetings 11,675 Conferences & Meetings Fees for participating in conferences and meeting 5,100 Education Professional development 5,000 Legal Services / Court Costs Legal services in support of the CRA 35,000 Professional Services CRA Plan Update 100,000 Parks Master Plan — Deferred from FY 22 75,000 Total 175,000 Apprenticeship Training Assist local apprenticeship programs to provide residents with career skills 150 000 ' Commercial Grants Funding for commercial property and business improvement 400,000 Home Ownership / Rental Assistance Rental and mortgage assistance programs 240,000 Other Contracted Service Demolition of blighted properties 302,000 Development Assistance Strategic investment program 700,000 Water park investment 1,000,000 Total 1,700,000 Farmers Market For production of farmer/vendor/street market events 20,000 Community Policing Partnership activities with City Police Department 20,000 Art in Public Places Funding for Public Arts projects 50,000 Housing Initiatives Subsidies for new residential projects to enable affordable housing 100,000 Historic Building Renovation Contribution toward restoration of Historic City Hall 250,000 Parks Fence Contribution toward enhancing security and appearance of parks within the CRA area 50,000 Streetscape Streetscape enhancement projects 200,000 Park Amenities Assistance for Parks & Recreation projects and programs 119,007 196 FISCAL YEAR 2023 ANNUAL PROPOSED OPERATING BUDGET Community Redevelopment Agency (CRA) - Footnote Detail — Compensation & Administrative Page Account Name Footnote Detail Proposed Budget ($) City Fees — Administrative Fees Payment to the City of Opa-Iocka for financial and IT services 35,000 City Fees — Occupancy Payment to the City of Opa-Iocka for occupancy at 780 Fisherman Street 5,000 City Fees — Insurance Payment to the City for general liability insurance for CRA employees covered under the City's coverage with the Florida Municipal Insurance Trust 10,000 Office supplies Routine office supplies required to support operations 1,000 Salary & Benefits —Administrative Staff Compensation for Administrative Assistant. Specific line item details reflected in lower half of preceding Compensation & Administrative page 66,812 Postage / FedEx / Courier Various document delivery services 1,000 Minutes Processing Service to prepare minutes associated with all meetings 2,000 Membership Dues Professional association dues 2,000 State Admin Fee Annual fee due to the Florida Department of Economic Opportunity 175 197