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HomeMy Public PortalAbout04252022 City Council MinutesCity Council Minutes April 25, 2022 6:00 p.m. Council Chambers 1. Call to Order The regular meeting of the Crestview City Council was called to order at 6:00 p.m. by Mayor JB Whitten. Board members present: Mayor Pro-Tem Shannon Hayes, Council members: Andrew Rencich, Doug Capps, Cynthia Brown, and Joe Blocker. Also present: City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jon Holloway, and various staff members. Mayor JB Whitten welcomed Boy Scout Troop 773 who were in attendance. 2. Invocation, Pledge of Allegiance The Invocation was led by Fire Chief Anthony Holland. Jason with Troop 773 led the Council in the Pledge of Allegiance to the Flag of the United States of America. 3. Open Policy Making and Legislative Session Mayor JB Whitten reviewed the rules of procedure. 4. Approve Agenda Motion by Councilmember Joe Blocker and seconded by Councilmember Andrew Rencich to approve the agenda, as presented. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 5. Presentations and Reports 5.1. Proclamation declaring May 1 - May 7, 2022 as Municipal Clerks Week Mayor JB Whitten presented a proclamation to Maryanne Schrader, City Clerk, declaring the week of May 1 - May 6, 2022 as Municipal Clerks Week. 6. Consent Agenda Motion by Councilmember Shannon Hayes and seconded by Councilmember Cynthia Brown to approve the Consent Agenda, as presented. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 6.1. Blue Value Solutions Contract 6.2. Emergency Debris Removal Contract Renewal 6.3. Approval of the minutes from April 11, 2022 6.4. Fire Department Safety Equipment 7. Public Hearings / Ordinances on Second Reading 7.1. Ordinance 1860 - Lindley Road Rezoning Page I 1 Mayor JB Whitten opened the Hearing at 6:06 p.m. and City Attorney Jon Holloway swore in Senior Planner N. Schwendt. Senior Planner N. Schwendt went over the Public Hearing and Ordinance 1860 requirement for Second Reading. Senior Planner N. Schwendt asked that the staff report be written into the record: On March 4, 2022, staff received an application to amend the zoning designation for property located at Lindley Road. The subject property is currently located within the city limits of Crestview with a future land use and zoning designation of Residential and Single -Family Low -Density Dwelling District (R-1), respectively. The application requests the Single -Family Estate Dwelling District (R-1E) zoning designation for the property. The Planning and Development Board recommended approval on April 4, 2022, and the first reading was approved by the City Council on April 11, 2022. As a requirement of the recent annexation of 172.45 acres, the property owner agreed to change the zoning of property already inside the city limits to be consistent with the property being annexed. The annexation fee was waived, as the request was initiated by the city. Senior Planner N. Schwendt asked the City Clerk to read Ordinance 1860 for 2nd Reading, and City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Providing for the Rezoning of 19.73 Acres, More or Less, of Real Property, Located in Section 2, Township 3 North, Range 24 West, from the Single -Family Low -Density Dwelling District (R-1) Zoning District to the Single -Family Estate Dwelling District (R-1e) Zoning District; Providing for Authority; Providing for the Updating of the Crestview Zoning Map; Providing for Severability; Providing for Scrivener's Errors; Providing for Liberal Interpretation; Providing for Repeal of Conflicting Codes and Ordinances; and Providing for an effective date. Mayor JB Whitten asked for comment from the Council. In response to Councilmember S. Hayes, Senior Planner N. Schwendt responded this piece of property was already annexed into the city. City Attorney Jon Holloway asked Council if there were any ex parte communications, and Councilmember S. Hayes said no, as he only drove by the property. Mayor JB Whitten asked for public comment and in hearing none called for action. Motion by Councilmember Andrew Rencich and seconded by Councilmember Joe Blocker to approve Ordinance 1860 on 2nd reading for final adoption. Roll Ca11: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 7.2. Ordinance 1861 - Antioch Road Annexation Senior Planner N. Schwendt went over Ordinance 1861 and asked that the staff report be admitted into the record: On March 7, 2022, staff received an application to annex and to amend the comprehensive plan and zoning designations for property located on Antioch Road. The subject property is currently located within unincorporated Okaloosa County with future land use designations of Agriculture and Low Density Residential, and zoning designations of Agriculture and Residential-1. The Planning and Development Board recommended approval on April 4, 2022, and the first reading was on April 11, 2022. Annexation fees were waived, as the application was received during the moratorium on fees. 2'Page Senior Planner N. Schwendt asked the City Clerk to read the ordinance and City Clerk Maryanne Schrader read Ordinance 1861 by title: An Ordinance Annexing to the City of Crestview, Florida, ± 58.55 Acres of Contiguous Lands Located in Sections 23 & 26, Township 3 North, Range 24 West, and Being Described as Set Forth Herein; Providing for Authority; Providing for Land Description; Providing For Boundary; Providing for Land Use and Zoning Designation; Providing For Amendment to the Base, Land Use and Zoning Maps; Providing For A Comprehensive Plan Amendment; Providing for Filing with the Clerk of Circuit Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County and the Florida Department of State; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing for an Effective Date. Mayor JB Whitten asked for comment from the Council and the public. Hearing none, he closed the Hearing at 6:13 p.m. and called for action. Motion by Councilmember Joe Blocker and seconded by Councilmember Shannon Hayes to approve Ordinance on 2nd reading for final adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8. Ordinances on First Reading 8.1. Ordinance 1864 - Repeal 2016 Local Mitigation Strategy Senior Planner N. Schwendt went over the requirements for the Local Mitigation Strategy which was passed in 2016. The repeal of the 2016 LMS needs to be adopted before it is sent to FEMA. Senior Planner N. Schwendt stated that the adoption of the LMS by ordinance is not necessary stating it may be adopted by resolution instead. He added that adoption by resolution takes less time and requires no advertising cost. He said this is the first reading of Ordinance1864 for the repeal of the 2016 Local Mitigation Strategy. Senior Planner N. Schwendt asked the City Clerk to read Ordinance 1864 and City Clerk Maryanne Schrader read Ordinance 1864 by title: An ordinance of the City of Crestview, Florida, repealing the 2016 Okaloosa County Local Mitigation Strategy; providing for authority; providing for filing of this ordinance with the Clerk of the Circuit Court of Okaloosa County; providing for severability; providing for scrivener's errors; providing for liberal interpretation; providing for repeal of conflicting codes and ordinances; and providing for an effective date. Mayor JB Whitten asked for comment from the Council and public. In hearing none, he asked for action. Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe Blocker to approve Ordinance 1864 on 1st reading and move to second reading for final adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.2. Ordinance 1865 - Repeal and Replace Chapter 10 — Animals Senior Planner N. Schwendt stated this is the first reading of Ordinancel 865, Repeal and Replace Chapter 10 - Animals. He noted the city has taken over animal control services. He added that major 3IPage changes include the addition of many pertinent definitions, the removal of unnecessary regulations, and the addition of new regulations that will allow for processes that improve the quality of life in the city limits through active, effective, and flexible means of enforcement. Senior Planner N. Schwendt asked the City Clerk to read Ordinance 1865 and City Clerk Maryanne Schrader read Ordinance 1865 by Title: An ordinance of the City of Crestview, Florida, repealing and replacing the current Chapter 10 — Animals of the City of Crestview Code of Ordinances; providing for authority; providing for filing of this ordinance with the Clerk of the Circuit Court of Okaloosa County; providing for severability; providing for scrivener's errors; providing for liberal interpretation; providing for repeal of conflicting codes and ordinances; and providing for an effective date. Mayor JB Whitten asked for comment from the Council. In response to the question from Councilmember Andrew Rencich on fees, City Manager Tim Bolduc responded that the section relates to the care of a particular animal which may not be clarified in the Ordinance. This gives the Animal Control Officer the ability to make the determination if the animal must be boarded. He added that if there is a recurring practice, we can come back with a fee schedule amendment. In response to the question from Mayor Whitten regarding animal exploitation, City Manager Tim Bolduc replied that the statute does not reference it. Senior Planner N. Schwendt added it can be addressed in the violation section of the Code. Mayor JB Whitten asked for public comment and in hearing none, he called for action. Motion by Councilmember Andrew Rencich and seconded by Councilmember Shannon Hayes to approve Ordinance 1865 on 1st reading and move to second reading for final adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 9. Resolutions No resolutions were brought forward. 10. Action Items 10.1. Appointment of Mayor Pro-Tempore Mayor JB Whitten explained per State Statute, Council is required to nominate a Mayor Pro-tem annually and asked Council for action. Mayor Pro-tem S. Hayes stated he has served for two years. Motion by Councilmember Douglas Capps and seconded by Councilmember Shannon Hayes to appoint Councilmember Andrew Rencich as the Mayor Pro-tem to serve for one year. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 11. City Clerk Report City Clerk Maryanne Schrader announced that the Kiwanis Club is hosting the Memorial Day ceremony Wage on May 30, 2022 at 10:00 a.m. at the Courthouse and asked the Council of their availability. Mayor Whitten and Council stated they will attend. 12. City Manager Report 12.1. City Manager Updates Tim Bolduc, City Manager, provided an update on the following items: Blackwater Golf Club/ Toptracer driving range status update — City Manager T. Bolduc mentioned billing has started. He stated that they have hosted two tournaments and they were successful. He stated that revenue is ahead of what was anticipated. He said the public will be able to use the back nine by the end of May. We would like to do the ribbon cutting when restaurant is opened. Animal Control division update - We are spending money on vet bills, so we need the fees set. Wastewater treatment plant — upgrades are in the works. TDC plan feedback. - We will submit our plan to the TDC and have heard they are pleased with our plan. Budget process update - All departments have submitted changes. We have an 8% increase in health insurance with a 7% increase for Social Security. We will have a budget retreat at the Library. We will discuss inflation and a cost of living. Tim Bolduc, City Manager went over the volunteer agencies that we work with stating it was time to move the Youth Coalition and Historic Preservation Board to a 501(c)(3) and set them up on their own. He stated the Historical Preservation Board was established by Council, but we do not have anything to address how they spend their donated funds. In discussion, it was determined that they should be set as an independent 501(c)(3). The Historical Preservation Board does their own fundraising and has to bring the funds to City Hall. He asked Council for a consensus to assist them and pay our attorney to establish the organization to be an independent non-profit. City Attorney Jon Holloway said we would have to disestablish the Boards under our ordinance once the non-profit is established. He added they will have to act as independent non-profit organizations. Discussion ensued and the Council stated they supported the establishment of the non-profit. City Manager T. Bolduc stated he will present the proposal to the HPB at their Board meeting on Thursday night. City Attorney J. Holloway said he will present an ordinance to Council for consideration. City Manager T. Bolduc mentioned the employees will do the Community Clean Up this Wednesday starting at the cemetery on Blakey and afterward on Highway 85. He is leading a team to roof a Habitat House Wednesday morning. City Manager T. Bolduc stated we have been invited this Thursday at Northwest Florida College at 10:30 a.m. in Niceville for the dedication of Emergency Operations Center to honor former Sheriff Larry Gilbert. 51Page City Manager T. Bolduc added at 4 p.m. on Thursday, we will join with the churches to clean up the neighborhood as a part of the "Keep Crestview Beautiful". Councilmember Cynthia Brown mentioned this is a good time to clean up the neighborhoods as dumpsters are available at the Carver Hill site, Wild Horse Drive and Old Spanish Trail. In response to her question on the dog park, PIO Chance Leavins replied it is closed for maintenance. 13. Comments from the Mayor and Council Councilmember Cynthia Brown thanked the boy scouts for attending this evening. Councilmember J. Blocker stated the Animal Ordinance did not address snakes. Senior Planner N. Schwendt responded that anything defined as a wild animal is addressed, but he will ensure that snakes are included. Councilmember S. Hayes thanked everyone for the opportunity to serve as the Mayor Pro-Tem and thanked the boy scouts for attending mentioning he was a former scout. Mayor JB Whitten stated Councilmember D. Capps will meet with the scouts after the meeting. Mayor JB Whitten announced the Sister Cities program was a great event, as well as the WWII re- enactment. He invited the public to attend the April 28th anti -drug program that the High School SWAT team is holding at Warriors Hall. For other events noted, we will unveil five trees in observance of Arbor Day on the 29th at 5:30 p.m. at McMahon Environmental Park. On May 5th at 6:00 a.m. at Old Spanish Trail Park, we will have the national day of Prayer at the amphitheater, and on May 14th, we will have the Arts Festival and Car show on Main Street from 10 to 2 p.m., and the Memorial Day ceremony at 10:00 a.m. at Veterans Memorial. Mayor Whitten also announced the veterans center needs help on May loth, as the hospital is holding an event, and they are looking for a popcorn machine. He added on May 12th there are having a cookout at the hospital and are looking for volunteers, as well as a commercial -size grill. 14. Comments from the Audience Mayor JB Whitten asked for comments from the audience. Boy Scout, Jesse Shoemaker, came forward and said he was concerned for his father who works long hours at the prison. City Attorney J. Holloway thanked him for coming forward stating the County handles the staffing at the prison. 15. Adjournment Mayor JB Whitten adjourned the meeting at 7:00 p.m. Minutes approved this 9th day of May 2022. ■ Whitten Mayor Maryanne ader City Clerk Proper Notice Having Been Duly Given 6IPage