HomeMy Public PortalAbout3142022 City Council Agenda PacketCITY COUNCIL AGENDA
March 14, 2022
6:00 p.m.
Council Chambers
The Public is invited to view our meetings on the City of Crestview Live stream a https://www.cityofcrestview.org or the City of Crestview Facebook Page. You may
submit questions on any agenda item in advance (by 3:00 PM the day of the meeting, please) to cityclerk@cityofcrestview.org.
1.Call to Order
2.Invocation, Pledge of Allegiance
2.1.Pastor O'Neal - Calvary United Church
3.Open Policy Making and Legislative Session
4.Approve Agenda
5.Presentations and Reports
5.1.Presentation of a Life-Saving Award
6.Consent Agenda
6.1.CentralSquare Contract Renewal
6.2.Crestview Unlimited Inc. Promissory Notes
6.3.Spare 50 HP Lift Station Pump
6.4.February 28, 2022 City Council Minutes - Draft
6.5.Foxwood Water Conversion Project Emergency Purchase
7.Public Hearings / Ordinances on Second Reading
7.1.Ordinance 1842 - Lindley Road Rezoning
8.Ordinances on First Reading
8.1.Ordinance 1856 - Lindberg Street Annexation
8.2.Ordinance 1857 - Lindberg Street Comprehensive Plan Amendment
Page 1 of 354
8.3.Ordinance 1858 - Lindberg Street Rezoning
8.4.Ordinance 1859 - Crosson Street Rezoning
9.Resolutions
10.Action Items
10.1.HR Manual Updates
11.City Clerk Report
12.City Manager Report
12.1.Financial Update - City Manager
12.2.Employee Updates
13.Comments from the Mayor and Council
13.1.Introduction of Juneteenth as an additional city holiday
14.Comments from the Audience
15.Adjournment
Presentations section is for items that were submitted by a citizen or group of Citizens no later than the Wednesday 2 weeks prior to the meeting to the Clerk's office for approval. These items will be scheduled under the
section titles Presentations and Reports. Supporting documents must be submitted at this time to be on the regular agenda. All Action Items are for staff and elected officials only and must be submitted for approval no
later than the Wednesday 10 days prior to the meeting. Those not listed on the regular agenda who wish to address the council should fill out a yellow card. The card must be submitted to the City Clerk. Speaking time
should be three minutes or less, large groups may designate a spokesperson. All remarks should be addressed to the Council as a whole and not to individual members. All meeting procedures are outlined in the Meeting
Rules and Procedures brochure available outside the Chambers. Florida Statute 286.0105. Notices of meetings and hearings must advise that a record is required to appeal. Each board, commission, or agency of this state or of
any political subdivision thereof shall include in the notice of any meeting or hearing, if notice of the meeting or hearing is required, of such board, commission, or agency, conspicuously on such notice, the advice that, if a
person decides to appeal any decision made by the board, agency, or commission with respect to any matter considered at such meeting or hearing, he or she will need a record of the proceedings, and that, for such purpose,
he or she may need to ensure that a verbatim record of the proceedings is made, which record includes the testimony and evidence upon which the appeal is to be based. The requirements of this section do not apply to the
notice provided in s. 200.065(3). In accordance with Section 286.26, F.S., persons with disabilities needing special accommodations, please contact Maryanne Schrader, City Clerk at cityclerk@cityofcrestview.org or 850-
628-1560 option2 within 48 hours of the scheduled meeting. Any invocation that is offered before the official start of the City Council meeting shall be the voluntary offering of a private person, to and for the benefit of the
City Council. The views or beliefs expressed by the invocation speaker have not been previously reviewed or approved by the City Council or the city staff, and the City is not allowed by law to endorse the religious beliefs
or views of this, or any other speaker. Persons in attendance at the City Council meeting are invited to stand during the opening invocation and Pledge of Allegiance. However, such invitation shall not be construed as a
demand, order, or any other type of command. No person in attendance at the meeting shall be required to participate in any opening invocation that is offered. A person may exit the City Council Chambers and return upon
completion of the opening invocation if a person does not wish to participate in or witness the opening invocation.
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CITY OF CRESTVIEW Item # 5.1.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Presentation
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:J.B. Whitten, Mayor, Stephen McCosker, Police Chief
DATE:3/10/2022
SUBJECT:Presentation of a Life-Saving Award
BACKGROUND:
Recognition of the lifesaving measures taken by School Crossing Guard Mackenzie Holliday
DISCUSSION:
School crossing guard, Mackenzie Holliday's quick reaction in stopping a child on a bicycle from crossing the
street on Highway 85 right before a truck sped through the crosswalk.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
This item has no financial impact.
RECOMMENDED ACTION
Page 3 of 354
Recognition of Mackenzie Holliday.
Attachments
None
Page 4 of 354
CITY OF CRESTVIEW Item # 6.1.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Action Item
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Tim Bolduc, City Manager, Jessica Leavins, Administrative Services Director
DATE:3/10/2022
SUBJECT:CentralSquare Contract Renewal
BACKGROUND:
The City of Crestview has been under contract with CentralSquare, formally known as Superion, since 2004 for
public administration software. Central Square provides the City of Crestview with software used for
budgeting, account management, purchase order processing, accounts payable, utility billing payments and
account management, code enforcement tracking, building and permitting payment processing and issuance of
payments, business tax receipt processing, payroll processing and employee information records.
DISCUSSION:
The City of Crestview purchasing policy requires council approval on all purchases over $25,000. The cost of
this renewal is $86,784.22. This is an annual cost associated with continued use of the software for budgeting,
account management, purchase order processing, accounts payable, utility billing payments and account
management, code enforcement tracking, building and permitting payment processing and issuance of
payments, business tax receipt processing, payroll processing and employee information records. This cost
also includes cloud storage of the data associated with these services.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Page 5 of 354
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
The total contract renewal costs of $86,784.22 are included in the fiscal year 22 budget.
RECOMMENDED ACTION
Staff respectfully request council approval of the CentralSquare contract for public administration software.
Attachments
1.Crestview, FL - Feb 2022 Renewal
Page 6 of 354
MORE INFORMATION AT CENTRALSQUARE.COM
Renewal Order prepared by:
Brittany Berryhill
brittany.berryhill@centralsquare.com
Thank you for your continued business. We at CentralSquare appreciate and value our relationship and look forward to
serving you in the future. CentralSquare provides software that powers over 8,000 communities. More information about all of
our products can be found at www.centralsquare.com.
WHAT SOFTWARE IS INCLUDED?
_____
PRODUCT NAME QUANTITY UNIT PRICE TOTAL
ASP - Technical Annual Access Fee 1 0.00 USD
86,784.22 USD
Click2Gov BP Module Annual Access Fee 1 0.00 USD
0.00 USD
Click2Gov CE Module Annual Access Fee 1 0.00 USD
0.00 USD
Click2Gov CIS Module Annual Access Fee 1 0.00 USD
0.00 USD
Click2Gov Core Module Annual Access
Fee
1 0.00 USD
0.00 USD
NaviLine Asset Management II Annual
Access Fee
1 0.00 USD
0.00 USD
NaviLine Building Permits Annual Access
Fee
1 0.00 USD
0.00 USD
NaviLine Business Licenses Annual
Access Fee
1 0.00 USD
0.00 USD
NaviLine Cash Receipts Lock Box Interface
Annual Access Fee
1 0.00 USD
0.00 USD
Renewal Order #: Q-69871
Start Date: February 1, 2022
End Date: January 31, 2023
Billing Frequency: Monthly
Renewal Order prepared for:
Gina Toussaint, Finance Director
City of Crestview
198 N. Wilson
Crestview, FL 32536
(850) 682-1560 ext. 248
Page 7 of 354
MORE INFORMATION AT CENTRALSQUARE.COM
Renewal Order prepared by:
Brittany Berryhill
brittany.berryhill@centralsquare.com
NaviLine Cash Receipts-Annual Access
Fee
1 0.00 USD
0.00 USD
NaviLine Code Enforcement Annual
Access Fee
1 0.00 USD
0.00 USD
NaviLine Customer Information System
Annual Access Fee
1 0.00 USD
0.00 USD
NaviLine Document Management Services
Annual Access Fee
1 0.00 USD
0.00 USD
NaviLine GMBA w/Extended Reporting
Annual Access Fee
1 0.00 USD
0.00 USD
NaviLine Land/Parcel Mgmt-Annual Access
Fee
1 0.00 USD
0.00 USD
NaviLine Payroll/Personnel-Annual Access
Fee
1 0.00 USD
0.00 USD
NaviLine Planning & Engineering Annual
Access Fee
1 0.00 USD
0.00 USD
NaviLine Purchasing/Inventory-Annual
Access Fee
1 0.00 USD
0.00 USD
WHAT SERVICES ARE INCLUDED?
_____
DESCRIPTION TOTAL
Renewal Order Total: 86,784.22 USD
Billing Information
Fees will be payable within 30 days of invoicing.
Please note that the Unit Price shown above has been rounded to the nearest two decimal places for display purposes only.
The actual price may include as many as five decimal places. For example, an actual price of $21.37656 will be shown as a
Unit Price of $21.38. The Total for this quote has been calculated using the actual prices for the product and/or service, rather
than the Unit Price displayed above.
Page 8 of 354
MORE INFORMATION AT CENTRALSQUARE.COM
Renewal Order prepared by:
Brittany Berryhill
brittany.berryhill@centralsquare.com
Prices shown do not include any taxes that may apply. Any such taxes are the responsibility of the Customer. This is not an
invoice.
For customers based in the United States or Canada, any applicable taxes will be determined based on the laws and
regulations of the taxing authority(ies) governing the “Ship To” location provided by Customer on the Renewal Order Form.
Page 9 of 354
CITY OF CRESTVIEW Item # 6.2.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Action Item
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Tim Bolduc, City Manager
DATE:3/10/2022
SUBJECT:Crestview Unlimited Inc. Promissory Notes
BACKGROUND:
At the August 23, 2021 meeting, the City Council voted to waive the purchasing policy and approve the lease
of golf carts with EZ Go Golf based on negotiated prices by Great Life, Inc. The total principal amount is
$282,102.60.
At the October 11, 2021 meeting, the City Council voted to waive the purchasing policy and enter into a sixty
(60) month lease through Wells Fargo Equipment Finance for equipment (tractors, loaders, etc.) to be leased
from Beard Equipment Co. The total principal amount is $273,850.15.
DISCUSSION:
After careful consideration, staff believes it would be more advantageous to purchase these items and sell them
to Crestview Unlimited, Inc. The total purchase price would be $555,952.75, as detailed in the above
background section. The cash is currently available in the City's general fund and would save approximately
$58,227.34 in interest costs to the City over the term of the lease. (Equipment lease: $28,677.76 - Golf Carts:
$29,549.58) Not only will the purchase result in savings as outlined above, it will generate interest income
from the sale of these assets to Crestview Unlimited, Inc.
Promissory notes have been prepared by the City's attorney. The terms for each are as follows:
Promissory Note for Golf Carts:
Principal amount: $282,102.60
60 equal payments of accrued interest and principal shall be payable monthly commencing on May 1,
2022
Monthly payment amount: $5,194.20
Interest rate: 3.9910%
Promissory Note for Equipment:
Principal amount: $273,850.15
60 equal payments of accrued interest and principal shall be payable monthly commencing on May 1,
2022
Monthly payment amount: $5,042.13
Interest rate: 3.99%
Page 10 of 354
Also included is a Security Agreement which includes both promissory notes. The security agreement
provides the City with a first lien security interest in the assets that serve as collateral.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
The total outflow of cash would be $555,952.75 to be disbursed from cash carryforward. ($273,850.15 to Beard
Equipment Co. for the equipment purchase and $282,102.60 to EZ Go for the golf cart purchase).
Once approved by Crestview Unlimited, Inc. Board of Directors, the promissory notes will result in recovering
the $555,952.75 cost and earning interest income in the amount of $58,227.34.
RECOMMENDED ACTION
Staff respectfully requests Council approval of the equipment and golf cart purchases and subsequent sale to
Crestview Unlimited, Inc. as outlined above. In addition, staff respectfully requests approval of the two
promissory notes and the security agreement.
Attachments
1.Prom Note - Golf Carts
2.Prom Note - Tractors
3.Security Agreement
4.Amortization Schedule for Carts
5.Amortization Schedule for Tractors
Page 11 of 354
PROMISSORY NOTE
$282,102.60 Crestview, Florida March ___, 2022
For value received, the undersigned Borrower agrees and promises to pay to the order of
CITY OF CRESTVIEW, FLORIDA, a municipal corporation, and the successors and
assigns thereof, the principal sum of Two Hundred Eighty Two Thousand One Hundred Two and
60/100s Dollars ($282,102.60), with interest thereon at the rate set forth below from the date
hereof until maturity, the principal and interest being payable as set forth below in lawful money
of the United States of America at 198 North Wilson Street, Crestview, Florida 32536, or such
other address as the holder from time to time may specify by written notice to the borrower, the
principal and interest to be paid as follows:
60 equal payments of accrued interest and principal shall be payable monthly
commencing on May 1, 2022, and continuing on the same day of each succeeding
month until the Note is paid in full. Each monthly payment shall be $5,194.20.
The interest rate on this Promissory Note is fixed at 3.991% per annum as long as
Borrower is not in default of its obligations hereunder or in the performance of
any agreement securing repayment of this note.
The indebtedness evidenced by this note may be prepaid in whole at any time without
penalty or premium.
If there is a default in the payment of any of the sums due under this note or in the
performance of any provision of any mortgage or agreement securing this note, then, at the
option of the holder of the note, ten (10) days after written notice is given by holder to the
undersigned borrower notifying borrower of such default and offering the opportunity to cure,
the principal sum then remaining unpaid shall immediately become due and collectible without
further notice, time being of the essence of this contract, and the principal sum and accrued
interest shall both bear interest at the rate of 18% from the date of default until paid. All sums
paid under this note shall be credited first to accrued interest and then to principal.
Except for the notice provision above, the undersigned borrower hereby waives
presentment, protest, notice of protest and notice of dishonor and agrees to pay reasonable
attorneys' fees and expenses in the enforcement of this note prior or subsequent to judgment and
in any and all trial and appellate tribunals, whether suit be brought or not.
Borrower shall pay to the holder of this note a late charge of Five (5.0%) percent of any
installment not received by the note holder within five (5) days after the installment is due.
Acceptance of late payments or fees associated therewith shall not be considered a waiver by the
holder of strict performance under the terms of this note.
This note is secured by a security agreement of even date herewith. This instrument, and
any security agreement entered into for purposes of securing repayment hereof, is exempt from
documentary stamp tax pursuant to Section 202.24, Florida Statutes.
Page 12 of 354
THIS NOTE, AND ANY SECURITY AGREEMENT SECURING SAME, SHALL
BE IMMEDIATELY DUE AND PAYABLE UPON THE SALE OF THE
PROPERTY ENCUMBERED BY THE SECURITY INSTRUMENT.
BORROWER:
CRESTVIEW UNLIMITED, INC., a Florida not-
for-profit corporation
By: ____________________________________
Tim Bolduc, Manager
BORROWER'S ADDRESS:
198 North Wilson Street
Crestview, Florida 32536
Page 13 of 354
PROMISSORY NOTE
$273,850.15 Crestview, Florida March ___, 2022
For value received, the undersigned Borrower agrees and promises to pay to the order of
CITY OF CRESTVIEW, FLORIDA, a municipal corporation, and the successors and
assigns thereof, the principal sum of Two Hundred Seventy Three Thousand Eight Hundred Fifty
and 15/100s Dollars ($273,850.15), with interest thereon at the rate set forth below from the date
hereof until maturity, the principal and interest being payable as set forth below in lawful money
of the United States of America at 198 North Wilson Street, Crestview, Florida 32536, or such
other address as the holder from time to time may specify by written notice to the borrower, the
principal and interest to be paid as follows:
60 equal payments of accrued interest and principal shall be payable monthly
commencing on May 1, 2022, and continuing on the same day of each succeeding
month until the Note is paid in full. Each monthly payment shall be $5,042.13.
The interest rate on this Promissory Note is fixed at 3.99% per annum as long as
Borrower is not in default of its obligations hereunder or in the performance of
any agreement securing repayment of this note.
The indebtedness evidenced by this note may be prepaid in whole at any time without
penalty or premium.
If there is a default in the payment of any of the sums due under this note or in the
performance of any provision of any mortgage or agreement securing this note, then, at the
option of the holder of the note, ten (10) days after written notice is given by holder to the
undersigned borrower notifying borrower of such default and offering the opportunity to cure,
the principal sum then remaining unpaid shall immediately become due and collectible without
further notice, time being of the essence of this contract, and the principal sum and accrued
interest shall both bear interest at the rate of 18% from the date of default until paid. All sums
paid under this note shall be credited first to accrued interest and then to principal.
Except for the notice provision above, the undersigned borrower hereby waives
presentment, protest, notice of protest and notice of dishonor and agrees to pay reasonable
attorneys' fees and expenses in the enforcement of this note prior or subsequent to judgment and
in any and all trial and appellate tribunals, whether suit be brought or not.
Borrower shall pay to the holder of this note a late charge of Five (5.0%) percent of any
installment not received by the note holder within five (5) days after the installment is due.
Acceptance of late payments or fees associated therewith shall not be considered a waiver by the
holder of strict performance under the terms of this note.
This note is secured by a security agreement of even date herewith. This instrument, and
any security agreement entered into for purposes of securing repayment hereof, is exempt from
documentary stamp tax pursuant to Section 202.24, Florida Statutes.
Page 14 of 354
THIS NOTE, AND ANY SECURITY AGREEMENT SECURING SAME, SHALL
BE IMMEDIATELY DUE AND PAYABLE UPON THE SALE OF THE
PROPERTY ENCUMBERED BY THE SECURITY INSTRUMENT.
BORROWER:
CRESTVIEW UNLIMITED, INC., a Florida not-
for-profit corporation
By: ____________________________________
Tim Bolduc, Manager
BORROWER'S ADDRESS:
198 North Wilson Street
Crestview, Florida 32536
Page 15 of 354
Page 1 of 8
SECURITY AGREEMENT
THIS SECURITY AGREEMENT (this “Agreement”), dated as of this _______ day of
March, 2022, is made by and between CRESTVIEW UNLIMITED, INC., a Florida not-for-profit
corporation (“Crestview Unlimited”), and the CITY OF CRESTVIEW, FLORIDA, a municipal
corporation (“City”).
WHEREAS, as security for Crestview Unlimited’s Obligations, as defined below, City
desires to obtain and Crestview Unlimited desires to grant City a first lien security interest in
certain Collateral, as defined by and under the terms and provisions hereof.
NOW, THEREFORE, Crestview Unlimited and City, intending to be legally bound,
hereby agree as follows:
1. Definitions.
(a) “Collateral” shall mean the assets owned by Crestview Unlimited, as set forth on
Exhibit “A”.
(b) “Loan Documents” means the Notes, as defined below, this Agreement, any UCC-1
financing statement perfecting City’s security interest in the Collateral and all other documents and
instruments evidencing, securing or executed in connection therewith.
(c) “Notes” means (a) that certain Promissory Note executed contemporaneously
herewith by Crestview Unlimited for the benefit of City in the original principal amount of
$273,850.15 evidencing Crestview Unlimited’s debt for tractors and certain grounds-keeping and
ancillary equipment, and (b) that certain Promissory Note executed contemporaneously herewith by
Crestview Unlimited for the benefit of City in the original principal amount of $282,102.60
evidencing Crestview Unlimited’s debt for golf carts and ancillary parts.
(d) “Obligations” shall mean (1) the payment of all amounts now or hereafter
becoming due and payable under the Loan Documents, including the principal amount of the
Notes, all interest thereon (including interest that, but for the filing of a petition in bankruptcy,
would accrue on any such principal) and all other fees, charges and costs (including attorneys’ fees
and expenses) payable in connection therewith, or under any modification, renewal or extension
thereof; (2) the observance and performance by Crestview Unlimited of all of the provisions of the
Loan Documents; (3) the payment of all sums advanced or paid by City in exercising any of its
rights, powers or remedies under the Loan Documents, and all interest (including post-bankruptcy
petition interest, as aforesaid) on such sums provided for herein or therein; and (4) the payment
and performance of all other indebtedness, obligations and liabilities of Crestview Unlimited to
City (including obligations of performance) of every kind whatsoever, whether evidenced by or
arising under the Note or this Agreement or, whether absolute or contingent, joint or several, due
or to become due, now existing or hereafter arising, and all costs and expenses of City incurred in
the enforcement, collection or otherwise in connection with any of the foregoing, including
reasonable attorneys’ fees, court costs and expenses. Until paid in full, all amounts due and payable
by Crestview Unlimited hereunder shall be an Obligation and shall bear interest at the highest rate
of interest set forth in the Notes for non-default interest.
Page 16 of 354
Page 2 of 8
(e) “UCC” means the Uniform Commercial Code, as adopted and enacted and as in
effect from time to time in the State of Florida. Terms used herein which are defined in the UCC
and not otherwise defined herein shall have the meanings ascribed to such terms in the UCC.
2. Grant of Security Interest. To secure the payment and performance in full of all
the Obligations, Crestview Unlimited hereby assigns, grants, pledges, conveys and delivers to City
a continuing lien on and security interest in the Collateral, wherever located.
3. Change in Name or Locations. Crestview Unlimited hereby agrees that the
Collateral will be kept at Blackwater Golf Course. Crestview Unlimited shall not remove the
Collateral from such location without providing at least 30 days prior written notice to City. In
the event Crestview Unlimited changes its name or form or jurisdiction of organization, or
establishes a different name in which it may do business, Crestview Unlimited will immediately
notify City in writing of the additions or changes.
4. Crestview Unlimited’s Covenants. Crestview Unlimited covenants that it shall:
(a) from time to time and at all reasonable times allow City, by or through any of its
officers, agents, attorneys, or accountants, to examine or inspect the Collateral, wherever located.
Crestview Unlimited shall do, obtain, make, execute and deliver all such additional and further
acts, things, deeds, assurances and instruments as City may require to vest in and assure to City its
rights hereunder and in or to the Collateral, and the proceeds thereof, including waivers from
landlords, warehousemen and mortgagees;
(b) keep the Collateral in as good of condition as it was at the time of acquisition from
City, less ordinary wear and tear, and immediately notify City of any event causing a material loss
or decline in value of the Collateral, whether or not covered by insurance, and the amount of such
loss or depreciation;
(c) only use or permit the Collateral to be used in accordance with all applicable federal,
state, county and municipal laws and regulations, and for golf course purposes; and
(d) pay promptly when due all taxes, assessments, rents, royalties, governmental charges
and levies with regard to the Collateral or incurred in connection with the use or operation of such
Collateral or incurred in connection with this Agreement; and
(e) have and maintain insurance at all times with respect to all Collateral against risks of
fire (including so-called extended coverage), theft, property damage, collision, and other risks
(including risk of flood if any Collateral is maintained at a location in a flood hazard zone) as City
may reasonably require, in such form, in the minimum amount of the outstanding principal of the
Note and written by such companies as are authorized to engage in the business of insurance in
the State of Florida. Each such casualty insurance policy shall contain a standard Loss Payee
Clause issued in favor of City under which all losses thereunder shall be paid to City. Such policies
shall expressly provide that the requisite insurance cannot be altered or canceled without at least
thirty (30) days prior written notice to City and shall insure City notwithstanding the act or neglect
Page 17 of 354
Page 3 of 8
of Crestview Unlimited. Upon City’s demand, Crestview Unlimited shall furnish City with
evidence of insurance as City may require. In the event of failure to provide insurance as herein
provided, City may, at its option, obtain such insurance and Crestview Unlimited shall pay to City,
on demand, the cost thereof. Proceeds of insurance may be applied by City to reduce the
Obligations or to repair or replace Collateral, all in City’s sole discretion.
(f) If any of the Collateral is, at any time, in the possession of a bailee other than for
ordinary repairs and maintenance, Crestview Unlimited shall promptly notify City thereof and, if
requested by City, shall promptly obtain an acknowledgment from the bailee, in form and
substance satisfactory to City, that the bailee holds such Collateral for the benefit of City and shall
act upon the instructions of City, without the further consent of Crestview Unlimited.
5. Negative Pledge; No Transfer. Crestview Unlimited will not sell or offer to sell
or otherwise transfer or grant or allow the imposition of a lien or security interest upon the
Collateral or use any portion thereof in any manner inconsistent with this Agreement or with the
terms and conditions of any policy of insurance thereon.
6. Further Assurances. Crestview Unlimited hereby irrevocably authorizes City at
any time and from time to time to file in any UCC jurisdiction any initial financing statements and
amendments thereto that (a) indicate the Collateral and (b) contain any other information required by
the UCC for the sufficiency or filing office acceptance of any financing statement or amendment,
including, but not limited to (i) whether Crestview Unlimited is an organization, the type of
organization and (ii) any organizational identification number issued to Crestview Unlimited.
Crestview Unlimited agrees to furnish any such information to City promptly upon request.
7. Events of Default. The occurrence of any of the following events shall constitute
an event of default (an “Event of Default”) under this Agreement (whatever the reason for such
event and whether or not it shall be voluntary or involuntary or be effected by operation of law):
(a)any representation, warranty or covenant made in this Agreement or
in any of the other Loan Documents shall prove to be false or misleading in any
material respect as of the time made; or
(b)default shall be made in the payment when due of any of the
Obligations and such default remains uncured after notice by City; or
(c)default shall be made in the due observance or performance of any
covenant, condition or agreement on the part of Crestview Unlimited to be observed
or performed pursuant to the terms of this Agreement; or
(d)any default or event of default, as therein defined, shall occur under
any of the other Loan Documents; or
Page 18 of 354
Page 4 of 8
(e)an uninsured material loss, theft, damage, or destruction to any of the
Collateral, or the entry of any judgment against Crestview Unlimited or any lien against or the
making of any levy, seizure or attachment of or on the Collateral which would be superior to City’s
lien.
8. Remedies. Upon the occurrence of an Event of Default and Crestview Unlimited’s
failure to cure such default within ten days after notice of such default from City, and at any time
thereafter, City may declare all Obligations secured hereby immediately due and payable and shall
have, in addition to any remedies provided herein or by any applicable law or in equity, all the
remedies available to City under the UCC. City, without any other notice to or demand upon
Crestview Unlimited, shall have in any jurisdiction in which enforcement hereof is sought, in
addition to all other rights and remedies, the rights and remedies of a secured party under the UCC
of the State and any additional rights and remedies as may be provided to a secured party in any
jurisdiction in which Collateral is located, including, without limitation, the right to take
possession of the Collateral, and for that purpose City may, so far as Crestview Unlimited can give
authority therefor, enter upon any premises on which the Collateral may be situated and remove
the same therefrom. City may in its discretion require Crestview Unlimited to assemble all or any
part of the Collateral at such location or locations as City may reasonably designate. Unless the
Collateral is perishable or threatens to decline speedily in value or is of a type customarily sold on
a recognized market, City shall give to Crestview Unlimited at least five days prior written notice
of the time and place of any public sale of Collateral or of the time after which any private sale or
any other intended disposition is to be made. Crestview Unlimited hereby acknowledges that five
days’ prior written notice of such sale or sales shall be reasonable notice. In addition, Crestview
Unlimited waives any and all rights that it may have to a judicial hearing in advance of the
enforcement of any of City’s rights and remedies hereunder, including, without limitation, its right
following an Event of Default (subject to Crestview Unlimited’s right to cure such default
following notice) to take immediate possession of the Collateral and to exercise its rights and
remedies with respect to this Agreement.
9. Marshalling. City shall not be required to marshal any present or future Collateral
for, or other assurances of payment of, the Obligations or to resort to such Collateral or other
assurances of payment in any particular order, and all of its rights and remedies hereunder and in
respect of such Collateral and other assurances of payment shall be cumulative and in addition to
all other rights and remedies, however existing or arising. To the extent that it lawfully may,
Crestview Unlimited hereby agrees that it will not invoke any law relating to the marshalling of
Collateral which might cause delay in or impede the enforcement of City’s rights and remedies
under this Agreement or under any other instrument creating or evidencing any of the Obligations
or under which any of the Obligations is outstanding or by which any of the Obligations is secured
or payment thereof is otherwise assured, and, to the extent that it lawfully may, Crestview
Unlimited hereby irrevocably waives the benefits of all such laws.
Page 19 of 354
Page 5 of 8
10. Payment of Expenses. If such expenses are and remain unpaid by Crestview
Unlimited after they come due, at its option, City may, but is not required to: discharge taxes, liens,
security interests or such other encumbrances as may attach to the Collateral; pay for required
insurance on the Collateral; and pay for the maintenance, appraisal or reappraisal, and preservation
of the Collateral, as determined by City to be necessary. Crestview Unlimited will reimburse City
on demand for any payment so made or any expense incurred by City pursuant to the foregoing
authorization. Any advances or payments so made or expenses so incurred by City shall be an
Obligation owed by Crestview Unlimited to City.
11. Deficiency. Upon the occurrence of an Event of Default and Crestview Unlimited’s
failure to cure such default within ten days after notice of such default from City, and at any time
thereafter, Crestview Unlimited shall pay to City on demand any and all expenses, including
reasonable attorney’s fees and disbursements, incurred or paid by City in protecting, preserving,
or enforcing City’s rights and remedies under or in respect of any of the Obligations or any of the
Collateral. After deducting all of said expenses, the residue of any proceeds of collection or sale
or other disposition of Collateral shall, to the extent actually received in cash, be applied to the
payment of the Obligations in such order or preference as City may determine. In the absence of
final payment and full satisfaction of all the Obligations, Crestview Unlimited shall remain liable
to City for any deficiency until paid in full.
12. Notices. All notices, demands, requests, consents, approvals and other
communications required or permitted hereunder must be in writing and will be effective upon
receipt. Such notices and other communications may be hand-delivered, sent by email or facsimile
transmission, and a copy sent by first-class mail, or sent by nationally recognized overnight courier
service, to a party’s address set forth as follows or to such other address as any party may give to
the other in writing for such purpose:
If to City, to:
City Clerk
198 North Wilson Street
Crestview, Florida 32536
If to Crestview Unlimited, to:
Manager
198 North Wilson Street
Crestview, Florida 32536
13. Non-Waiver. No delay or omission on City’s part to exercise any right or power
arising hereunder will impair any such right or power or be considered a waiver of any such right
or power, nor will City’s action or inaction impair any such right or power. City’s rights and
remedies hereunder are cumulative and not exclusive of any other rights or remedies which City
may have under other agreements, at law or in equity.
14. Severability. In case any one or more of the provisions contained in this
Agreement should be invalid, illegal or unenforceable in any respect, the validity, legality and
Page 20 of 354
Page 6 of 8
enforceability of the remaining provisions contained herein shall not in any way be affected or
impaired thereby.
15. Changes in Writing. No modification, amendment or waiver of any provision of
this Agreement nor consent to any departure by Crestview Unlimited therefrom will be effective
unless made in a writing signed by City, and then such waiver or consent shall be effective only in
the specific instance and for the purpose for which given. No notice to or demand on Crestview
Unlimited in any case will entitle Crestview Unlimited to any other or further notice or demand in
the same, similar or other circumstance.
16. Entire Agreement. This Agreement (including the Notes, documents and
instruments referred to herein) constitutes the entire agreement and supersedes all other prior
agreements and understandings, both written and oral, between the parties with respect to the
subject matter hereof.
17. Counterparts. This Agreement may be signed in any number of counterpart copies
and by the parties hereto on separate counterparts, but all such copies shall constitute one and the
same instrument. Delivery of an executed counterpart of a signature page to this Agreement by
email in pdf format or facsimile transmission shall be effective as delivery of a manually executed
counterpart. Any party so executing this Agreement by email in pdf format or facsimile
transmission shall promptly deliver a manually executed counterpart, provided that any failure to
do so shall not affect the validity of the counterpart executed by email or facsimile transmission.
18. Successors and Assigns. This Agreement will be binding upon and inure to the
benefit of Crestview Unlimited and City and their respective heirs, executors, administrators,
successors and assigns; provided, however, that Crestview Unlimited may not assign this
Agreement in whole or in part without City’s prior written consent and City at any time may assign
this Agreement in whole or in part.
19. Interpretation. In this Agreement, unless City and Crestview Unlimited otherwise
agree in writing, the singular includes the plural and the plural the singular; words importing any
gender include the other genders; references to statutes are to be construed as including all statutory
provisions consolidating, amending or replacing the statute referred to; the word “or” shall be
deemed to include “and/or”, the words “including”, “includes” and “include” shall be deemed to
be followed by the words “without limitation”; references to articles, sections (or subdivisions of
sections) or exhibits are to those of this Agreement unless otherwise indicated. Section headings
in this Agreement are included for convenience of reference only and shall not constitute a part of
this Agreement for any other purpose.
20. Governing Law and Jurisdiction. This Agreement has been delivered to and
accepted by City and will be deemed to be made in the State of Florida. THIS AGREEMENT WILL
BE INTERPRETED AND THE RIGHTS AND LIABILITIES OF THE PARTIES HERETO DETERMINED IN
ACCORDANCE WITH THE LAWS OF THE STATE OF FLORIDA. Crestview Unlimited hereby
irrevocably consents to the exclusive jurisdiction of any state court in Okaloosa County, Florida;
provided that nothing contained in this Agreement will prevent City from bringing any action,
enforcing any award or judgment or exercising any rights against Crestview Unlimited
Page 21 of 354
Page 7 of 8
individually, against any security or against any property of Crestview Unlimited within any other
county, state or other foreign or domestic jurisdiction. Crestview Unlimited waives any objection
to venue and any objection based on a more convenient forum in any action instituted under this
Agreement.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and
date first above written.
CITY OF CRESTVIEW, FLORIDA, a Municipal
Corporation
By:
Name: J.B. Whitten
As its: Mayor
Attest:
Name: Maryanne Schrader
As its: City Clerk
CRESTVIEW UNLIMITED, INC.
By:
Name: Tim Bolduc
As its: Manager
Page 22 of 354
Page 8 of 8
EXHIBIT “A” TO TRIANGLE/COUCH
SECURITY AGREEMENT
COLLATERAL
Qty Make Model Year Equipment Type Serial/VIN Number
1 John Deere 5055E 2021 New Utility Tractor 1PY5055EHMN153252
1 John Deere 520M 2021 New Tractor 1P0520MXJMD082099
1 John Deere 800 2021 New Aeration 1TC800ACAMT160001
1 Lely HR 2021 New Spreader 232011J1827859
1 Agrimetal 660D 2021 New Roller 41453-V
1 John Deere 2500B Diesel 2017 Used Mower - Riding
Greens
1TC250BGPHT100081
1 John Deere 2500B Diesel 2017 Used Mower - Riding
Greens
1TC250BGLHT100154
1 John Deere 2500B Diesel 2016 Used Mower - Riding
Greens
1TC250BGCGT095564
1 John Deere TX 2017 Used Mower 1M0TURFJLHM120495
1 John Deere TX 2016 Used Mower 1M0TURFJCGM111959
1 John Deere 9009A
TerrainCut
2017 Used Mower - Rough/Trim/Surround 1TC9009AEGV010670
1 Buffalo KB4 2021 New Blower 34935
1 Greensgroomer 920E 2021 New Groomer 923340
1 Progressive TDR-X 2021 New Mower 21111120
1 Progressive TDR-X 2021 New Mower 21111121
1 Dakota 410 2019 Used Topdresser 41015319
1 TORO
COMPANY 5800 2017 Used Sprayer 401367986
60 EZGO TXT Gas EFI 2022 Golf Cart To be added individually when
delivered
Page 23 of 354
1/2
Loan Summary
Loan Amount:60
Annual Interest Rate:$5,194.20
Loan Date:05/01/2022
Payment Frequency:04/01/2027
Total Interest Due:$311,652.18
$282,102.60 Number of Payments:
3.9910% Periodic Payment:
04/01/2022 1st Payment Due:
Monthly Last Payment Due:
$29,549.58 Total All Payments:
Payment Schedule
#/Year Date Payment Interest Principal Balance
Loan:04/01/2022 0.00 0.00 0.00 282,102.60
1:1 05/01/2022 5,194.20 938.23 4,255.97 277,846.63
2:1 06/01/2022 5,194.20 924.07 4,270.13 273,576.50
3:1 07/01/2022 5,194.20 909.87 4,284.33 269,292.17
4:1 08/01/2022 5,194.20 895.62 4,298.58 264,993.59
5:1 09/01/2022 5,194.20 881.32 4,312.88 260,680.71
6:1 10/01/2022 5,194.20 866.98 4,327.22 256,353.49
7:1 11/01/2022 5,194.20 852.59 4,341.61 252,011.88
8:1 12/01/2022 5,194.20 838.15 4,356.05 247,655.832022 Totals:41,553.60 7,106.83 34,446.77Running Totals:41,553.60 7,106.83 34,446.77
9:1 01/01/2023 5,194.20 823.66 4,370.54 243,285.29
10:1 02/01/2023 5,194.20 809.13 4,385.07 238,900.22
11:1 03/01/2023 5,194.20 794.54 4,399.66 234,500.56
12:1 04/01/2023 5,194.20 779.91 4,414.29 230,086.27
13:2 05/01/2023 5,194.20 765.23 4,428.97 225,657.30
14:2 06/01/2023 5,194.20 750.50 4,443.70 221,213.60
15:2 07/01/2023 5,194.20 735.72 4,458.48 216,755.12
16:2 08/01/2023 5,194.20 720.89 4,473.31 212,281.81
17:2 09/01/2023 5,194.20 706.01 4,488.19 207,793.62
18:2 10/01/2023 5,194.20 691.09 4,503.11 203,290.51
19:2 11/01/2023 5,194.20 676.11 4,518.09 198,772.42
20:2 12/01/2023 5,194.20 661.08 4,533.12 194,239.302023 Totals:62,330.40 8,913.87 53,416.53Running Totals:103,884.00 16,020.70 87,863.30
21:2 01/01/2024 5,194.20 646.01 4,548.19 189,691.11
22:2 02/01/2024 5,194.20 630.88 4,563.32 185,127.79
23:2 03/01/2024 5,194.20 615.70 4,578.50 180,549.29
24:2 04/01/2024 5,194.20 600.48 4,593.72 175,955.57
25:3 05/01/2024 5,194.20 585.20 4,609.00 171,346.57
26:3 06/01/2024 5,194.20 569.87 4,624.33 166,722.24
27:3 07/01/2024 5,194.20 554.49 4,639.71 162,082.53
28:3 08/01/2024 5,194.20 539.06 4,655.14 157,427.39
29:3 09/01/2024 5,194.20 523.58 4,670.62 152,756.77
30:3 10/01/2024 5,194.20 508.04 4,686.16 148,070.61
31:3 11/01/2024 5,194.20 492.46 4,701.74 143,368.87
32:3 12/01/2024 5,194.20 476.82 4,717.38 138,651.492024 Totals:62,330.40 6,742.59 55,587.81Running Totals:166,214.40 22,763.29 143,451.11
33:3 01/01/2025 5,194.20 461.13 4,733.07 133,918.42
34:3 02/01/2025 5,194.20 445.39 4,748.81 129,169.61
35:3 03/01/2025 5,194.20 429.60 4,764.60 124,405.01
36:3 04/01/2025 5,194.20 413.75 4,780.45 119,624.56
37:4 05/01/2025 5,194.20 397.85 4,796.35 114,828.21
38:4 06/01/2025 5,194.20 381.90 4,812.30 110,015.91
39:4 07/01/2025 5,194.20 365.89 4,828.31 105,187.60
40:4 08/01/2025 5,194.20 349.84 4,844.36 100,343.24
41:4 09/01/2025 5,194.20 333.72 4,860.48 95,482.76
42:4 10/01/2025 5,194.20 317.56 4,876.64 90,606.12
Last payment increased by $0.18 due to rounding Calculation method: Normal, 365 days per year
Page 24 of 354
2/2
Payment Schedule
#/Year Date Payment Interest Principal Balance
43:4 11/01/2025 5,194.20 301.34 4,892.86 85,713.26
44:4 12/01/2025 5,194.20 285.07 4,909.13 80,804.132025 Totals:62,330.40 4,483.04 57,847.36Running Totals:228,544.80 27,246.33 201,298.47
45:4 01/01/2026 5,194.20 268.74 4,925.46 75,878.67
46:4 02/01/2026 5,194.20 252.36 4,941.84 70,936.83
47:4 03/01/2026 5,194.20 235.92 4,958.28 65,978.55
48:4 04/01/2026 5,194.20 219.43 4,974.77 61,003.78
49:5 05/01/2026 5,194.20 202.89 4,991.31 56,012.47
50:5 06/01/2026 5,194.20 186.29 5,007.91 51,004.56
51:5 07/01/2026 5,194.20 169.63 5,024.57 45,979.99
52:5 08/01/2026 5,194.20 152.92 5,041.28 40,938.71
53:5 09/01/2026 5,194.20 136.16 5,058.04 35,880.67
54:5 10/01/2026 5,194.20 119.33 5,074.87 30,805.80
55:5 11/01/2026 5,194.20 102.45 5,091.75 25,714.05
56:5 12/01/2026 5,194.20 85.52 5,108.68 20,605.372026 Totals:62,330.40 2,131.64 60,198.76Running Totals:290,875.20 29,377.97 261,497.23
57:5 01/01/2027 5,194.20 68.53 5,125.67 15,479.70
58:5 02/01/2027 5,194.20 51.48 5,142.72 10,336.98
59:5 03/01/2027 5,194.20 34.38 5,159.82 5,177.16
60:5 04/01/2027 5,194.38 17.22 5,177.16 0.002027 Totals:20,776.98 171.61 20,605.37Running Totals:311,652.18 29,549.58 282,102.60
Last payment increased by $0.18 due to rounding Calculation method: Normal, 365 days per year
Year Ending
Date
Loan
4 Rent 5 Maintenance 5
Property
Tax 5 Insurance 5
Year-Over-
Year
Gain
Appreciated
Value
Page 25 of 354
1/2
Loan Summary
Loan Amount:60
Annual Interest Rate:$5,042.13
Loan Date:05/01/2022
Payment Frequency:04/01/2027
Total Interest Due:$302,527.91
$273,850.15 Number of Payments:
3.9900% Periodic Payment:
04/01/2022 1st Payment Due:
Monthly Last Payment Due:
$28,677.76 Total All Payments:
Payment Schedule
#/Year Date Payment Interest Principal Balance
Loan:04/01/2022 0.00 0.00 0.00 273,850.15
1:1 05/01/2022 5,042.13 910.55 4,131.58 269,718.57
2:1 06/01/2022 5,042.13 896.81 4,145.32 265,573.25
3:1 07/01/2022 5,042.13 883.03 4,159.10 261,414.15
4:1 08/01/2022 5,042.13 869.20 4,172.93 257,241.22
5:1 09/01/2022 5,042.13 855.33 4,186.80 253,054.42
6:1 10/01/2022 5,042.13 841.41 4,200.72 248,853.70
7:1 11/01/2022 5,042.13 827.44 4,214.69 244,639.01
8:1 12/01/2022 5,042.13 813.42 4,228.71 240,410.302022 Totals:40,337.04 6,897.19 33,439.85Running Totals:40,337.04 6,897.19 33,439.85
9:1 01/01/2023 5,042.13 799.36 4,242.77 236,167.53
10:1 02/01/2023 5,042.13 785.26 4,256.87 231,910.66
11:1 03/01/2023 5,042.13 771.10 4,271.03 227,639.63
12:1 04/01/2023 5,042.13 756.90 4,285.23 223,354.40
13:2 05/01/2023 5,042.13 742.65 4,299.48 219,054.92
14:2 06/01/2023 5,042.13 728.36 4,313.77 214,741.15
15:2 07/01/2023 5,042.13 714.01 4,328.12 210,413.03
16:2 08/01/2023 5,042.13 699.62 4,342.51 206,070.52
17:2 09/01/2023 5,042.13 685.18 4,356.95 201,713.57
18:2 10/01/2023 5,042.13 670.70 4,371.43 197,342.14
19:2 11/01/2023 5,042.13 656.16 4,385.97 192,956.17
20:2 12/01/2023 5,042.13 641.58 4,400.55 188,555.622023 Totals:60,505.56 8,650.88 51,854.68Running Totals:100,842.60 15,548.07 85,294.53
21:2 01/01/2024 5,042.13 626.95 4,415.18 184,140.44
22:2 02/01/2024 5,042.13 612.27 4,429.86 179,710.58
23:2 03/01/2024 5,042.13 597.54 4,444.59 175,265.99
24:2 04/01/2024 5,042.13 582.76 4,459.37 170,806.62
25:3 05/01/2024 5,042.13 567.93 4,474.20 166,332.42
26:3 06/01/2024 5,042.13 553.06 4,489.07 161,843.35
27:3 07/01/2024 5,042.13 538.13 4,504.00 157,339.35
28:3 08/01/2024 5,042.13 523.15 4,518.98 152,820.37
29:3 09/01/2024 5,042.13 508.13 4,534.00 148,286.37
30:3 10/01/2024 5,042.13 493.05 4,549.08 143,737.29
31:3 11/01/2024 5,042.13 477.93 4,564.20 139,173.09
32:3 12/01/2024 5,042.13 462.75 4,579.38 134,593.712024 Totals:60,505.56 6,543.65 53,961.91Running Totals:161,348.16 22,091.72 139,256.44
33:3 01/01/2025 5,042.13 447.52 4,594.61 129,999.10
34:3 02/01/2025 5,042.13 432.25 4,609.88 125,389.22
35:3 03/01/2025 5,042.13 416.92 4,625.21 120,764.01
36:3 04/01/2025 5,042.13 401.54 4,640.59 116,123.42
37:4 05/01/2025 5,042.13 386.11 4,656.02 111,467.40
38:4 06/01/2025 5,042.13 370.63 4,671.50 106,795.90
39:4 07/01/2025 5,042.13 355.10 4,687.03 102,108.87
40:4 08/01/2025 5,042.13 339.51 4,702.62 97,406.25
41:4 09/01/2025 5,042.13 323.88 4,718.25 92,688.00
42:4 10/01/2025 5,042.13 308.19 4,733.94 87,954.06
Last payment increased by $0.11 due to rounding Calculation method: Normal, 365 days per year
Page 26 of 354
2/2
Mortgage Payment Schedule
#/Year Date Payment Interest Principal Balance
43:4 11/01/2025 5,042.13 292.45 4,749.68 83,204.38
44:4 12/01/2025 5,042.13 276.65 4,765.48 78,438.902025 Totals:60,505.56 4,350.75 56,154.81Running Totals:221,853.72 26,442.47 195,411.25
45:4 01/01/2026 5,042.13 260.81 4,781.32 73,657.58
46:4 02/01/2026 5,042.13 244.91 4,797.22 68,860.36
47:4 03/01/2026 5,042.13 228.96 4,813.17 64,047.19
48:4 04/01/2026 5,042.13 212.96 4,829.17 59,218.02
49:5 05/01/2026 5,042.13 196.90 4,845.23 54,372.79
50:5 06/01/2026 5,042.13 180.79 4,861.34 49,511.45
51:5 07/01/2026 5,042.13 164.63 4,877.50 44,633.95
52:5 08/01/2026 5,042.13 148.41 4,893.72 39,740.23
53:5 09/01/2026 5,042.13 132.14 4,909.99 34,830.24
54:5 10/01/2026 5,042.13 115.81 4,926.32 29,903.92
55:5 11/01/2026 5,042.13 99.43 4,942.70 24,961.22
56:5 12/01/2026 5,042.13 83.00 4,959.13 20,002.092026 Totals:60,505.56 2,068.75 58,436.81Running Totals:282,359.28 28,511.22 253,848.06
57:5 01/01/2027 5,042.13 66.51 4,975.62 15,026.47
58:5 02/01/2027 5,042.13 49.96 4,992.17 10,034.30
59:5 03/01/2027 5,042.13 33.36 5,008.77 5,025.53
60:5 04/01/2027 5,042.24 16.71 5,025.53 0.002027 Totals:20,168.63 166.54 20,002.09Running Totals:302,527.91 28,677.76 273,850.15
Last payment increased by $0.11 due to rounding Calculation method: Normal, 365 days per year
Number
Year Ending
Page 27 of 354
CITY OF CRESTVIEW Item # 6.3.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Action Item
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Michael Criddle, Public Services Director
DATE:3/10/2022
SUBJECT:Spare 50 HP Lift Station Pump
BACKGROUND:
The 2021-2022 budget has an additional 50 HP pump budgeted in the Sewer improvement Capital
Improvement Project (CIP) list. An additional pump is needed to serve as a backup to be stored in our
warehouse in the event that one of our existing 50 HP pumps fails.
DISCUSSION:
This bid included the cost of purchase and delivery of one (1) Barnes model “4SCDI50044” submersible scythe
chopper 50 HP pump. The pump required a 4” discharge chopper, 310mm white chromium hard metal
impeller, with 3 phase power at 460 volts, and at least a 50’ power cord. The pump comes with a 5-year 100%
parts and labor warranty. Three companies submitted bids: Pump and Process, Gulf Coast Electric Motor
Services, and Technological International.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Quality of Life- these areas focus on the overall experience when provided by the city.
Safety- Ensure the continuous safety of citizens and visitors
FINANCIAL IMPACT
The lowest bidder was Pump and Process for $29,556.00, which is $1,665.00 over the budgeted amount. The
additional funding is available in the Sewer Division CIPP Lining Program in the Capital Improvements Fund.
RECOMMENDED ACTION
Staff requests a motion for the approval of the bid as submitted by Pump and Process in the amount of
$29,556.00.
Attachments
1.Bid Documents - Spare 50HP Lift Station Pump Bid Opening
2.Bid Sheet - Spare 50HP Lift Station Pump Bid Opening
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3.FY2022 Operational Budget Book
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Table of Contents
Contents
Pooled Cash Assets .....................................................................................................5
Budget Summary ........................................................................................................6
General Fund Summary ..............................................................................................7
Elected and Appointed Officials ..................................................................................8
001-0311 General & Administrative ............................................................................9
001-0112 Mayor ....................................................................................................... 13
001-0213 City Clerk ................................................................................................... 15
001-0412 City Manager ............................................................................................. 17
Administrative Services ............................................................................................ 20
001-0413 Human Resources ...................................................................................... 21
001-0416 Information Technology ............................................................................ 23
001-0419 Public Information Officer ......................................................................... 26
001-0510 Public Services Administration .................................................................. 28
001-0610 Fleet Maintenance .................................................................................... 31
Police Services .......................................................................................................... 33
001-0721 Police Services ........................................................................................... 34
Fire Services .............................................................................................................. 42
001-0822 Fire Services .............................................................................................. 43
001-0829 Dispatch .................................................................................................... 47
001-1141 Streets ....................................................................................................... 49
001-1142 ½ Cent Sales Tax ........................................................................................ 52
Community Development Services ........................................................................... 53
001-1424 Code Enforcement ..................................................................................... 54
001-2319 Facilities .................................................................................................... 57
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Financial Services ...................................................................................................... 60
001-2413 Financial Services ...................................................................................... 61
001-2515 Planning .................................................................................................... 63
Parks and Recreation ................................................................................................ 66
001-2772 Parks & Rec Administration ....................................................................... 67
001-2773 Athletics .................................................................................................... 69
001-2774 Library ....................................................................................................... 72
001-2775 Special Events ........................................................................................... 75
001-2776 Cultural Services ........................................................................................ 77
125-2624 Permitting ................................................................................................. 79
150-2625 Community Development Block Grant (CDBG) .......................................... 83
220-0213 Debt Service .............................................................................................. 84
332-Capital Improvements........................................................................................ 85
Public Services .......................................................................................................... 87
Utility Summary ........................................................................................................ 88
440-0311 Utility General & Administrative ............................................................... 89
440-0510 Utility Administration ................................................................................ 92
440-1513 Customer Service ...................................................................................... 95
440-1633 Water ........................................................................................................ 97
440-1735 Sewer ...................................................................................................... 100
440-1935 Wastewater Plant .................................................................................... 103
441-Sanitation ........................................................................................................ 104
442-2238 Stormwater ............................................................................................. 105
670-0311 Community Redevelopment Agency ........................................................ 108
FY 2022 Budget Reconciliation ................................................................................ 111
5 Year Capital Improvement Schedule .................................................................... 112
Water & Sewer ....................................................................................................... 112
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5 Year Capital Improvement Schedule General Fund .............................................. 114
5 Year Capital Improvement Schedule .................................................................... 115
Stormwater ............................................................................................................ 115
5 Year Capital Improvement Schedule CRA ............................................................. 116
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Pooled Cash Assets
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Budget Summary
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General Fund Summary
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Elected and Appointed Officials
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001-0311 General & Administrative
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001-0311 General & Administrative continued…
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001-0311 General & Administrative continued…
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001-0311 General & Administrative continued…
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001-0112 Mayor
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001-0112 Mayor Continued…
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001-0213 City Clerk
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001-0213 City Clerk Continued…
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001-0412 City Manager
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001-0412 City Manager Continued…
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001-0412 City Manager Continued…
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Administrative Services
The Administrative Services Department includes the following divisions:
• Information Technology
• Human Resources
• Communications
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001-0413 Human Resources
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001-0413 Human Resources Continued…0
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001-0416 Information Technology
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001-0416 Information Technology Continued…
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001-0416 Information Technology Continued…
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001-0419 Public Information Officer
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001-0419 Public Information Officer Continued…
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001-0510 Public Services
Administration
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001-0510 Public Services Administration Continued…
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001-0510 Public Services Administration Continued…
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001-0610 Fleet Maintenance
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001-0510 Fleet Maintenance Continued…
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Police Services
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001-0721 Police Services
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001-0721 Police Services Continued…
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001-0721 Police Services Continued…
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001-0721 Police Services Continued…
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001-0721 Police Services Continued…
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001-0721 Police Services Continued…
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001-0721 Police Services Continued…
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001-0721 Police Services Continued…
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Fire Services
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001-0822 Fire Services
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001-0822 Fire Services Continued…
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001-0822 Fire Services Continued…
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001-0822 Fire Services Continued…
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001-0829 Dispatch
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001-0829 Dispatch Continued…
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001-1141 Streets
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001-1141 Streets Continued…
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001-1141 Streets Continued…
$74,591 $99,158 $112,000 541 5300 Materials $102,000 -9%
Fill Dirt 1 $15,000 $15,000
Crushed Concrete 1 $15,000 $15,000
Milled Asphalt 1 $15,000 $15,000
Cold mix 1 $7,000 $7,000
Sod 1 $5,000 $5,000
Concrete - ready and bagged 1 $10,000 $10,000
Misc. materials, signs, lumber,
propane, thermoplastic paint,
chemicals, flagging tape, etc.
1 $35,000 $35,000
$1,493 $1,295 $2,050 541 5600 Training $2,850 39%
Maintenance of Traffic Training -
William Busbee 1 $350 $350
Maintenance of Traffic Training -
Michael Cain 1 $350 $350
Maintenance of Traffic Training -
Howard Peckham 1 $350 $350
CDL License Training/Testing - Craig
Swinarski, Jr.1 $600 $600
CDL License Training/Testing -
Donald Faulkner 1 $600 $600
CDL License Training/Testing -
Derrick Gathings 1 $600 $600
$570,224 $604,183 $791,042 Total Operating Expenses $789,265 0%
$451,001 $0 $0 541 6300 Improvements/Not buildings $746,900 0%
Street Resurfacing 1 $746,900 $746,900
$12,000 $0 $0 541 6400 Equipment $0 0%
541 6401 Capital Leases $20,739 0%
(2) 3/4 Ton & (1) 1 Ton Pickup 3 $6,913 $20,739
$12,000 $0 $0 Capital Expenses $767,639 0%
$1,201,237 $1,239,755 $1,514,968 Total Expenses $2,326,968 54%
-$357,694 -$471,474 -$679,968 Net Revenue / Expenses -$1,474,699 117%
*Indicates 1/2 Cent Sales Tax Items
Capital Expenses
Indicates Local Option Gas Tax Items
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001-1142 ½ Cent Sales Tax
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Community Development Services
The Community Development Services Department includes the following
divisions:
• General Government Divisions
▪ Code Enforcement – Page 54
▪ Planning & Zoning – Page 63
• Enterprise Fund Divisions
▪ Permitting – Page 79
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001-1424 Code Enforcement
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001-1424 Code Enforcement Continued…
$5,903 $7,280 $2,310 524 4100 Communications $3,200 39%
Telephone Cox
Communications 2 $360 $720
Smart Phones (Verizon)2 $625 $1,250
Jetpack (Verizon)12 $40 $480
Internet 2 $375 $750
$0 $0 $400 524 4200 Postage $400 0%
Notices 1 $400 $400
$485 $776 $405 524 4500 Insurance $875 116%
Auto 2 $438 $875
$0 $0 $120 524 4611 Repairs - Auto $120 0%
Oil Changes 2 $60 $120
$38 $0 $390 524 4700 Printing $810 108%
Business Cards 3 $40 $120
Notices for violations 1 $690 $690
$10 $0 $1,000 524 5100 Office Supplies $1,000 0%
Misc. Supplies 2 $500 $1,000
$826 $568 $600 524 5200 Operating Supplies $1,000 67%
Misc. operating supplies.2 $300 $600
Pole Saw 2 $100 $200
Protective eyewear 2 $100 $200
$2,293 $730 $775 524 5201 Uniforms $775 0%
Shirts 10 $25 $250
Boots 3 $125 $375
Vests 6 $25 $150
$1,502 $698 $2,640 524 5202 Fuel $2,640 0%
Fuel Cost 12 $155 $1,860
Local Training Fuel 6 $30.00 $180
Face Level I Fuel 1 $200.00 $200
Face Level I Fuel 1 $200.00 $200
Face Conference Fuel 1 $200.00 $200
$223 $409 $585 524 5400 Dues & Subscriptions $585 0%
FACE 3 $60 $180
PAOCE 3 $60 $180
FPMA 1 $165 $165
FFPMA 1 $60 $60
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001-Code Enforcement Continued…
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001-2319 Facilities
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001-2319 Facilities Continued…
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001-2319 Facilities Continued…
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Financial Services
The Financial Services Department includes the following divisions:
• General Fund Divisions
▪ Accounting/Budgeting
• Utility Fund Division
▪ Billing/Customer Service – Page 94
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001-2413 Financial Services
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001-2413 Financial Services Continued…
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001-2515 Planning
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001-2515 Planning Continued…
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001-2515 Planning Continued…
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Parks and Recreation
The Parks & Recreation Department includes the following divisions:
• Facility Maintenance – Page 57
• Admin
• Athletics
• Library
• Special Events
• Cultural Services
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001-2772 Parks & Rec Administration
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Parks and Recreation Administration Continued…
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001-2773 Athletics
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001-2773 Athletics Continued…
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001-2773 Athletics Continued…
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001-2774 Library
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001-2774 Library Continued…
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001-2774 Library Continued…
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001-2775 Special Events
Actual 2019 Actual 2020 Adopted
Budget 2021 Description
Qu
a
n
t
i
t
y
Unit
Cost
De
p
a
r
t
m
e
n
t
Department
Totals
%
o
f
C
h
a
n
g
e
Revenues
$31,200 $25,000 369 2201 Community Center $25,000 $25,000 0%
$14,990 $12,000 369 2202 Warriors Hall $12,000 $12,000 0%
$2,710 $2,500 369 2203 Park Rentals $5,000 $5,000 100%
$48,900 $39,500 Total Revenues $42,000 6%
Personnel Expenses
Full Time Equivalent
Employees 1
$127,571 $31,911 2774 1200 Regular Wages $33,526 5%
$0 $0 2774 Sick Leave Buy Back $0 0%
$5,848 $2,769 2774 1201 Holiday Pay $2,909 5%
$669 $0 2774 1400 Overtime pay $0 0%
$0 $0 2774 1500 Incentive Pay $0 0%
$9,052 $2,653 2774 2100 FICA Taxes $2,787 5%
$15,197 $4,404 2774 2200 Retirement Contributions $4,627 5%
$25,453 $9,271 2774 2300 Life & Health Insurance $9,271 0%
$5,361 $789 2774 2400 Workers Compensation $66 -92%
$189,151 $51,797 Total Personnel Expenses $53,187 3%
Operating Expenses
$251 $10,000 572 3400 Contractual Services $10,000 0%
4th of July fireworks 1 $10,000 $10,000
$462 $264 572 3402 Pest Control $264 0%
Pest Control 4 $66 $264
$0 $415 572 4000 Travel and Per Diem $415 0%
local mileage- meetings $0
Meals 6 $40 $240
Lodging 1 $150 $150
Parking 1 $25 $25
Miscellaneous Travel
Expenses $50 $0
$6,569 $16,437 572 4100 Communications $17,895 9%
Telephone Cox
Communications 1 $360 $360
Smart Phones (Verizon)1 $525 $525
Cell Phones (Verizon)$0
Air cards (Verizon)$0
Cox Managed WIFI -CC 1 11500 $11,500
Cox Managed Wi-Fi-WH 1 5510 $5,510
Account
Number
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001-2775 Special Events Continued…
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001-2776 Cultural Services
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001-2776 Cultural Services Continued…
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125-2624 Permitting
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125-2624 Permitting Continued…
$6,580 $4,704 $6,600 524 4300 Utilities $6,600 0%
Electricity 12 $ 550 $6,600
$5,101 $8,051 $4,180 524 4400 Rentals & Leases $1,800 -57%
Dex Imaging 1 $ 1,400 $1,400
Overages 1 $ 400 $400
$3,274 $3,979 $4,942 524 4500 Insurance $6,341 28%
Auto (3)1 $ 2,000 $2,000
Property 1 $ 600 $600
FMIT - liability 1 $ 3,741 $3,741
$0 $0 $25,000 524 4600 Repairs & Maintenance $0 -100%
(Moved to Capital 63-00)0 $ 25,000 $0
$1,471 $0 $5,484 524 4603 Software $39,000 611%
H5 Software (cost
allocation)1 $ 3,000 $3,000
Laserfiche annual fee 1 $ 11,000 $11,000
MyGovernment Software 1 $ 25,000 $25,000
$0 $0 $0 524 4610 Repairs - Miscellaneous $500 0%
Drone Consumable Repairs 1 $ 500 $500
$214 $6 $480 524 4611 Repairs - Auto $480 0%
2 oil changes 4 vehicles 8 $ 60 $480
$111 $0 $1,490 524 4700 Printing $2,360 58%
Business Cards 6 $ 40 $240
Non/Compliant Stickers 6 $ 270 $1,620
General Printing 2 $ 250 $500
$11,132 $7,325 $8,000 524 4900 Other Current Charges $8,000 0%
State Surcharges 4 $ 2,000 $8,000
$220 $0 $3,000 524 5100 Office Supplies $3,000 0%
General Supplies per
employee 6 $ 500 $3,000
$4,544 $3,910 $6,200 524 5200 Operating Supplies $9,000 45%
General Miscellaneous 6 $ 400 $2,400
surfaces for 3 inspectors 3 $ 2,200 $6,600
$859 $522 $1,960 524 5201 Uniforms $1,600 -18%
Inspector Shirts 20 $ 40 $800
Inspector Shorts 20 $ 40 $800
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125-2624 Permitting Continued…
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125-2624 Permitting Continued…
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150-2625 Community Development
Block Grant (CDBG)
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220-0213 Debt Service
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332-Capital Improvements
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332 Capital Improvements Continued…
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Public Services
The Public Services Department includes the following divisions:
• General Government Division
▪ Public Services Administration – Page 28
▪ Streets – Page 49
▪ Fleet – Page 31
• Utility Division
▪ General & Administrative – Page 89
▪ Utility Administration – Page 92
▪ Water – Page 97
▪ Sewer – Page 100
• Sanitation Division – Page 104
• Stormwater – Page 105
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Utility Summary
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440-0311 Utility General &
Administrative
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440-0311 Utility General and Administrative Continued…
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440-0311 Utility General and Administrative Continued…
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440-0510 Utility Administration
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440-0510 Utility Administration Continued…
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440-0510 Utility Administration Continued…
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440-1513 Customer Service
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440-1513 Customer Service Continued…
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440-1633 Water
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440-1633 Water Continued…
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440-1633 Water Continued…
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440-1735 Sewer
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440-1735 Sewer Continued…
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440-1735 Sewer Continued…
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440-1935 Wastewater Plant
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441-Sanitation
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442-2238 Stormwater
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442-2238 Stormwater Continued…
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442-2238 Stormwater Continued…
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670-0311 Community Redevelopment Agency
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670-0311 Community Redevelopment Agency Continued…
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670-0311 Community Redevelopment Agency Continued…
$105,000 $113,000 512 8201 Grants $300,000 165%
Awning Improvement Grants 1 $300,000 $300,000
$15,580 $39,600 512 9000 Transfers $19,000 -52%
GF Cost Allocation 1 $19,000 $19,000
$0 $120,580 $152,600 Total Grants & Transfers $319,000 109%
$172,185 $120,580 $1,183,497 Total Expenses $1,336,627 13%
$65,906 -$120,580 -$19,210 Net Revenue / Expenses $0 -100%
Grants & Transfers
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FY 2022 Budget Reconciliation
36,122,267$ 63.08%57,260,199$
3,640,589$ 6.36%(615,107)$
4,051,680$ 7.08%(2,523,802)$
7,800,000$ 13.62%(85,000)$
5,645,663$ 9.86%(477,229)$
57,260,199$ 100%(625,000)$
(300,000)$
(19,000)$
18,452,157$ 32.23%52,615,061$
13,380,955$ 23.37%(11,667,089)$
14,333,057$ 25.03%40,947,972$
11,094,029$ 19.37%
57,260,199$ 100%
Cash Carry Forward (Less General Fund G&A Transfers Out)
Revenues FY2022 Budget (less transfers and capital projects)
General Revenue Total Budget
Grants & Aide (Less 1/2 Cent Sales Tax Transfers Out)
Debt Proceeds (Less Permitting Fund Transfers Out)
Restricted Source Revenue (Less Utility Fund G&ATransfers Out)
Debt, Contingency & Transfers
(Less Utility Fund Cost Allocation xfr)
(Less Water Transfer to Capital Impr)
Expenses (Less CRA Fund Cost Allocation xfr)
Personnel
Operating (Less Capital Projects Fund)
Capital Adjusted Total Budget
This budget reconciliation takes into consideration how transfers between funds can increase the overall budget total for the
fiscal year. When a revenue is received in one fund and transferred to another, this in turn causes a necessary increase in the budget.
It also reflects the current budgeted capital projects to improve infrastructure and citywide objectives for the citizens. The adjusted
budget total represents the actual expenditures, less all scheduled transfers between funds and capital projects for FY2022.
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5 Year Capital Improvement Schedule
Water & Sewer
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5 Year Capital Improvement Schedule Water & Sewer Continued…
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5 Year Capital Improvement Schedule
General Fund
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5 Year Capital Improvement Schedule
Stormwater
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5 Year Capital Improvement Schedule
CRA
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CITY OF CRESTVIEW Item # 6.4.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Action Item
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Maryanne Schrader
DATE:3/9/2022
SUBJECT:February 28, 2022 City Council Minutes - Draft
BACKGROUND:
Routine approval of minutes.
DISCUSSION:
Council review draft minutes from the prior meeting.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
n/a
RECOMMENDED ACTION
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Staff requests a motion to approve the minutes of February 28, 2022.
Attachments
1.02282022 City Council Minutes Draft
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City Council Minutes - DRAFT
February 28, 2022
6:00 p.m.
Council Chambers
1.Call to Order
Mayor Whitten called the meeting to order at 6:03 p.m.
2.Invocation, Pledge of Allegiance
2.1.Worship Leader Sharesse Warfel of Crosspoint - South Crestview
The Invocation was led by Sharesse Warfel of Crosspoint - South Crestview.
Mayor Whitten asked Boy Scout Troop 30 led by Noah Gibson to lead with the
Pledge of Allegiance.
Mayor Whitten presented Troop 30 with the Mayor coin in honor of the Boy Scouts
100-year anniversary.
3.Open Policy Making and Legislative Session
Mayor Whitten went over the Rules of Procedure stating there are many public hearings tonight,
and asked the public to complete a speaker card and identify the Ordinance they wish to speak on.
4.Approve Agenda
City Manager T. Bolduc requested that Item 7.12 be moved to Item 7.4 with the remaining items
to follow.
Motion by Councilmember S. Hayes and seconded by Councilmember J. Blocker to approve the
agenda, as amended.
5.Presentations and Reports
5.1.Boy Scout Centennial Proclamation
Mayor Whitten presented a proclamation to Boy Scout Troop 30 declaring February
28, 2022 as Boy Scout Centennial Anniversary Day.
5.2.Anti-Smoking and Tobacco Free Proclamation
Mayor Whitten presented the proclamation to the SWAT team declaring February 28th
as Anti-Smoking and Tobacco Free Partnership Day.
Mayor Whitten mentioned the vaping enticement that is being directed mainly to young
People, and the Council encouraged the students to continue with their work.
6.Consent Agenda
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6.1.Approval of minutes from February 14, 2022.
Motion by Councilmember Shannon Hayes and seconded by Councilmember Joe Blocker
to approve the minutes from the February 14th meeting.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
7.Public Hearings / Ordinances on Second Reading
7.1.Ordinance 1837 - Old Bethel Road Annexation
Mayor Whitten explained the Ordinance progress.
Senior Planner Nicholas Schwendt introduced the Ordinance 1837 explaining the
process for the annexation, zoning, and publication notice requirements. He added the
fees for the comprehensive plan amendment have been waived for this application,
as it was received during the moratorium on annexation fees. He asked the City Clerk to
read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by Title:
Regarding Old Bethel Road Annexation - An Ordinance Annexing to the City Of Crestview,
Florida, ± 48.48 Acres of Contiguous Lands Located In Section 31, Township 4 North,
Range 23 West, and Being Described as Set Forth Herein; Providing For Authority; Providing
For Land Description; Providing For Boundary; Providing For Land Use And Zoning
Designation; Providing For Amendment To The Base, Land Use And Zoning Maps;
Providing for a Comprehensive Plan Amendment; Providing For Filing With The Clerk
of Circuit Court Of Okaloosa County, The Chief Administrative Officer Of Okaloosa County
and the Florida Department Of State; Providing For Severability; Providing For Scrivener’s
Errors; Providing For Liberal Interpretation; Providing For Repeal Of Conflicting Codes
and Ordinances; And Providing For An Effective Date.
Mayor Whitten asked for comment from the Council and the public and in hearing none,
called for action.
Motion by Councilmember Andrew Rencich and seconded by Councilmember Joe
Blocker to adopt Ordinance 1837 on 2nd reading.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
7.2.Ordinance 1838 - Old Bethel Road Comprehensive Plan Amendment
Senior Planner N. Schwendt reviewed the requirements for the Comprehensive Planned
Land Use designation and asked the City Clerk to read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by Title: Regarding Old Bethel Road
Comprehensive Plan Amendment - An Ordinance of the City of Crestview, Florida,
Amending its Adopted Comprehensive Plan; Providing for Authority; Providing for
Findings of Fact; Providing for Purpose; Providing for Changing the Future Land Use
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Designation from Okaloosa County Low Density Residential to Residential on
Approximately 48.48 Acres, More or Less, in Section 31, Township 4 North, Range
23 West; Providing for Future Land Use Map Amendment; Providing For Severability;
Providing for Scrivener’s Errors; Providing for Liberal Interpretation; Providing for
Repeal of Conflicting Codes And Ordinances; and Providing for an Effective Date.
Mayor Whitten asked for comment from the Council and the public and in hearing none,
called for action.
Motion by Councilmember Joe Blocker and seconded by Councilmember Shannon
Hayesto approve Ordinance 1838 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich,
Douglas Capps. Ayes: 5; Nays: 0. All ayes. Motion carried.
7.3.Ordinance 1839 - Old Bethel Road Rezoning
City Attorney Jon Holloway swore in Senior Planner N. Schwendt. N. Schwendt then
requested that the staff report be made part of the minutes: On September 15, 2021, staff
received an application to annex and to amend the comprehensive plan and zoning
designations for property located on Old Bethel Road. The subject property is currently
located within unincorporated Okaloosa County with a future land use and zoning
designation of Low Density Residential and Residential-1, respectively. The application
requests the Single and Multi-Family Density Dwelling District (R-3) zoning designation
for the property. The Planning and Development Board recommended approval on
January 3, 2022 and the first reading was on January 10, 2021.
Senior Planner N. Schwendt asked the City Clerk to read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by title: Regarding- Old Bethel Road
Rezoning, An Ordinance of the City of Crestview, Florida, Providing for the Rezoning
of 48.48 Acres, More Or Less, of Real Property, Located In Section 31, Township 4
North, Range 23 West, From the Okaloosa County Residential-1 Zoning District to the
Single and Multi-Family Density Dwelling District (R-3) Zoning District; Providing for
Authority; Providing for the updating of the Crestview Zoning Map; providing for
Severability. Providing for Scrivener’s Errors; Providing for Liberal Interpretation;
Providing for Repeal of Conflicting Codes and Ordinances; and providing for an
effective date.
City Manager T. Bolduc asked the Council if there were any ex parte communication,
and Councilmember C. Brown mentioned she drove over to look at the site but did not
speak to anyone. Councilmember D. Capps mentioned he also drove by the area.
Motion by Councilmember Shannon Hayes and seconded by Councilmember Joe Blocker
to approve Ordinance 1839 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
7.4. Ordinance 1855 to Amend Land Development Code for R-1E Zoning District
Senior Planner N. Schwendt stated this will amend the code to create the R-1E Zoning
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District, stating the original zoning was deemed not suitable for the area. He mentioned
the public meetings, staff discussions, and a meeting with the developer of the property,
that it was determined that it is necessary to create a new zoning district that serves to
protect existing"estate-style" neighborhoods within the City limits. It will be available
for use in the future, within areas of a similar character and nature. There was concern
voiced at the Town Hall meeting to change the proposed lot size.
City Manager Tim Bolduc briefed that the item was moved to this meeting, so staff could
address the concerns by the citizens and provide an opportunity for communication. The
meeting resulted in a request to amend the ordinance to include larger lot sizes to 1 unit
per acre or change to 1 acre lots including buffers. He also went over the requirements of
the zoning and annexing in relation to the R-1E Zoning District. He added the developer’s
comments regarding having only have two units per acre.
Senior Planner N. Schwendt asked the City Clerk to read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by Title: regarding - R-1E Zoning district,
An Ordinance of the City of Crestview, Florida, Providing for the Amendment of Portions of
Chapters 4, 6 And 7 of the Land Development Code, For the Creation of the Single-Family
Estate District (R-1E) Zoning District, as Described Herein; Providing for Authority;
Providing for Severability; Providing for Scrivener’s Errors; Providing for Liberal
Interpretation; Providing for Repeal of Conflicting Codes and Ordinances; and Providing
for an Effective Date.
Mayor Whitten asked for Council comments.
In response to Councilmember S. Hayes, City Manager T. Bolduc replied that a portion
of the property is in the county and a portion is in the city. City Manager T. Bolduc
displayed the20 acres in the city in relation to the 172 acres in the county.
Councilmember C. Brown said she wants what is best for the city and a 1/3 acre is a
good compromise from the developer.
City Manager T. Bolduc explained this is 2nd reading for the zoning district.
Mayor Whitten asked for public comments.
Robert Hartwell came forward stating the goals within “A New View Strategic Plan
2020”, are not in line with the quality of life - Community Character and Community
Culture. He stated the plan is not in line with track-style housing. The citizens moved there
to have the estate-style houses, so it is completely out of line with the already established
community character and culture. He suggested revisiting the zoning. He asked that the
vision be followed.
Gary Magnussen came forward and went over the density issue stating he likes his lot size.
The quality of life will be affected. He would prefer that it be one acre but would be
comfortable with 1/2 acre lots. He would like to see a heavily wooded buffer. He is also
concerned about the traffic issue and the school situation.
Doug Wheeler delivered a petition against the proposal to the mayor. He voiced concern
about the chance of having 600 cars driving down Lindley. He said the 1/2-acre lot proposal
is inappropriate, as the area was designed for 1-acre lots.
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Elizabeth Daughtry voiced concern about the noise. She said the R1- E zoning does not
equate to one acre lots. She said "estate" means luxury homes.
Tina Hartwell came forward voicing concern about density.
Catherine Pittman mentioned she supports going R1-E, as a compromise. As a realtor,
the developer could have four houses per acre with the County. The R-1E zoning would be
less homes per acre.
Mayor Whitten called for action after there was no additional comment.
Motion by Councilmember Shannon Hayes and seconded by Councilmember Andrew Rencich
to approve Ordinance 1855 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
Discussion ensued from Council on the population increase over time, property rights,
support of development, higher prices of homes, and the want to reduce the millage rate
across the board.
Councilmember A. Rencich said this is one community, but we are creating this zoning for the
whole community adding the developer has compromised with the city.
7.5.Ordinance 1840 - Lindley Road Annexation
Senior Planner N. Schwendt presented the Ordinance information to the City Council,
and he went over the publication cost, as well as the waiving of annexation fees. He asked
the City Clerk to read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by Title: Regarding Lindley Road
Annexation, An Ordinance Annexing to the City Of Crestview, Florida, ± 172.45 Acres of
Contiguous Lands Located in Section 2, Township 3 North, Range 24 West, and Being
Described As Set Forth Herein; Providing for Authority; Providing for Land Description;
Providing for Boundary; Providing for Land Use and Zoning Designation; Providing for
Amendment To The Base, Land Use And Zoning Maps; Providing For A Comprehensive
Plan Amendment; Providing For Filing With The Clerk Of Circuit Court Of Okaloosa
County, The Chief Administrative Officer Of Okaloosa County And The Florida Department
of State; Providing For Severability; Providing For Scrivener’s Errors; Providing for Liberal
Interpretation; Providing For Repeal Of Conflicting Codes And Ordinances; and Providing
for an Effective Date.
Mayor asked for council comment.
City Manager Tim Bolduc described the area of property by displaying a map overhead.
He said there are about 238 homes that could be part of the annexation on property currently
in the county. He explained how the roads could work based on the developer’s general
layout. The R-1E district will be no more than two units per acre on 1/3 acre or larger lots.
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Mayor Whitten asked for comment public.
Doug Wheeler came forward to remark on the traffic, crime, and fire safety issues, as there
is only one way in and one way out. He mentioned the petition stating it included forty
names.
Robert Hartwell said the city has more control of the annexation to have some say in
what is going on. He said it is a neighborhood issue, not a community issue.
Mary Rashard came forward and asked for the map to be displayed. She stated the estate
zoning was grandfathered in to have the larger lots. In order to have the city grow, we have
to offer lots for larger homes.
Elizabeth Daughtery voiced concern about density stating the larger homes will bring in
higher taxes. She stated she wants a safe, quiet neighborhood.
Motion by Councilmember Shannon Hayes and seconded by Councilmember Cynthia Brown
to approve Ordinance 1840 on 2nd reading for final adoption.
Roll Call: Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps,
Joe Blocker, Nay. Ayes: 4, Nays:1. Motion carried.
7.6.Ordinance 1841 - Lindley Road Comprehensive Plan Amendment
City Manager Tim Bolduc presented the Ordinance information to the City Council
describing the land use for residential and asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: Regarding Lindley Road
Comprehensive Plan Amendment, An Ordinance Annexing to the City of Crestview,
Florida, ± 172.45 Acres of Contiguous Lands Located in Section 2, Township 3 North,
Range 24 West, and Being Described As Set Forth Herein; Providing for Authority;
Providing for Land Description; Providing for Boundary; Providing for Land Use
and Zoning Designation; Providing For Amendment To The Base, Land Use and Zoning
Maps; Providing For A Comprehensive Plan Amendment; Providing For Filing with the
Clerk of Circuit Court Of Okaloosa County, The Chief Administrative Officer of
Okaloosa County and the Florida Department Of State; Providing For Severability;
Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing for
Repeal of Conflicting Codes and Ordinances; and Providing for an Effective Date.
City Manager T. Bolduc said the ordinance has already been sent to the respective agencies
and we received no comments.
Mayor Whitten asked for Council comment and public comment.
Ken Edwards asked whether the environmental considerations have been evaluated, and
City Manager T. Bolduc replied that the Environmental Protection Agency and others have no
Comment, adding it is appropriate for residential.
Motion by Andrew Rencich and seconded by Shannon Hayes to approve Ordinance 1841 on
2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
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Ayes: 5; Nays: 0. All ayes. Motion carried.
7.7.Ordinance 1843 - Rasberry Road Annexation
Senior Planner N. Schwendt presented the Ordinance information to the City Council
explaining the procedure regarding the mixed-use designation, adding the advertisements
were done per statute and asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: Regarding – Rasberry Road
Annexation, An Ordinance Annexing to the City of Crestview, Florida, ± 30.12 Acres of
Contiguous Lands Located in Section 30, Township 3 North, Range 23 West, and Being
Described as Set Forth Herein; Providing for Authority; Providing For Land Description;
Providing for Boundary; Providing For Land Use and Zoning Designation; Providing for
Amendment To The Base, Land Use and Zoning Maps; Providing For a Comprehensive
Plan Amendment; Providing for Filing with the Clerk of Circuit Court of Okaloosa County,
the Chief Administrative Officer of Okaloosa County and the Florida Department of State;
Providing for Severability; Providing for Scrivener’s Errors; Providing for Liberal
Interpretation; Providing for Repeal of Conflicting Codes and Ordinances; and Providing
for an Effective Date.
Mayor Whitten asked for council and public comment. Hearing none, he called for action.
Motion by Councilmember Douglas Capps and seconded by Councilmember Andrew
Rencich to approve Ordinance 1843 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
7.8.Ordinance 1844 - Rasberry Road Comprehensive Plan Amendment
Senior Planner N. Schwendt presented the Ordinance information to the City Council
regarding the mixed-use request and asked the City Clerk to read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by Title: Regarding - Rasberry Road
Comprehensive Plan Amendment, An Ordinance of the City of Crestview, Florida,
Amending Its Adopted Comprehensive Plan; Providing For Authority; Providing for
Findings of Fact; Providing For Purpose; Providing For Changing the Future Land Use
Designation From Okaloosa County Mixed Use to Mixed Use On Approximately 30.12
Acres, More or Less, In Section 30, Township 3 North, Range 23 West; Providing for
Future Land Use Map Amendment; Providing for Severability; Providing for Scrivener’s
Errors; Providing for Liberal Interpretation; Providing for Repeal of Conflicting Codes
and Ordinances; and Providing for an Effective Date.
Mayor Whitten asked for Council and public comment.
Motion by Councilmember Andrew Rencich and seconded by Councilmember Shannon
Hayes to approve Ordinance 1844 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
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7.9.Ordinance 1845 - Rasberry Road Rezoning
Senior Planner N. Schwendt presented the ordinance information to the City Council and
requested the staff report be included in the record: On October 1, 2021, staff received an
application to annex and to amend the comprehensive plan and zoning designations for
property located on Rasberry Road. The subject property is currently located within
unincorporated Okaloosa County with a future land use and zoning designation of
Mixed Use. The application requests the Mixed Use (MU) zoning designation for the
property. The Planning and Development Board recommended approval on
January 3, 2022, and the first reading was on January 10, 2022.
Senior Planner N. Schwendt asked the City Clerk to read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by Title: Regarding - Rasberry Road
Rezoning, An Ordinance of the City of Crestview, Florida, Providing for the Rezoning
of 30.12 Acres, More Or Less, of Real Property, Located In Section 30, Township 3 North,
Range 23 West, From The Okaloosa County Mixed Use Zoning District to the Mixed-Use
Zoning District; Providing For Authority; Providing For the Updating of the Crestview
Zoning Map; Providing For Severability; Providing For Scrivener’s Errors; Providing for
Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and
Providing for an Effective Date.
Mayor asked for council and public comment.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Joe Blocker
to approve Ordinance 1845 on 2nd reading for final adoption
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
7.10.Ordinance 1852 - Patriot Lane Annexation
Senior Planner N. Schwendt presented the Ordinance information to the City Council
explaining the zoning designation and mentioning the publication requirements, and the
reason that the annexation fees were waived. He asked the City Clerk to read the
ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by Title: Regarding Patriot Lane
Annexation, An Ordinance annexing to the city of Crestview, Florida, ± 1.37 acres of
contiguous lands located in Section 21, Township 3 north, range 23 west, and being
described as set forth herein; providing for authority; providing for land description;
providing for boundary; providing for land use and zoning designation; providing for
amendment to the base, land use and zoning maps; providing for a Comprehensive Plan
amendment; providing for filing with the Clerk of Circuit Court of Okaloosa county, the
Chief Administrative Officer of Okaloosa County and the Florida Department of State;
providing for severability; providing for scrivener’s errors; providing for liberal
interpretation; providing for repeal of conflicting codes and ordinances; and providing
for an effective date.
Mayor Whitten called for comment from Council and public. Hearing none, he called
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for action.
Motion by Councilmember Shannon Hayes and seconded by Councilmember Joe Blocker
to approve Ordinance 1852 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
7.11.Ordinance 1853 - Patriot Lane Comprehensive Plan Amendment
Senior Planner N. Schwendt presented the Ordinance information to the City Council
and asked the City Clerk to read the ordinance.
City Clerk Maryanne Schrader read the Ordinance by Title: regarding Patriot Lane
Comprehensive Land Amendment, An Ordinance of the City of Crestview, Florida,
Amending Its Adopted Comprehensive Plan; Providing For Authority; Providing for
Findings of Fact; Providing For Purpose; Providing For Changing the Future Land Use
Designation from Okaloosa County Low Density Residential to Mixed Use on
Approximately 1.37 Acres, More or Less, In Section 21, Township 3 North, Range 23
West; Providing for Future Land Use Map Amendment; Providing For Severability;
Providing For Scrivener’s Errors; Providing For Liberal Interpretation; Providing for
Repeal Of Conflicting Codes And Ordinances; And Providing For An Effective Date.
Mayor Whitten asked for comments from Council and the public. Hearing none, he called
for action.
Motion by Councilmember Andrew Rencich and seconded by Councilmember Shannon
Hayes to approve Ordinance 1853 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
7.12.Ordinance 1854 - Patriot Lane Rezoning
Senior Planner N. Schwendt presented the Ordinance information to the City Council
and asked the City Clerk to record the staff report: On November 24, 2021, staff received
an application to annex and to amend the comprehensive plan and zoning designations for
property located on Patriot Lane. The subject property is currently located within
unincorporated Okaloosa County with a future land use and zoning designation of Low
Density Residential and Resiential-1, respectively. The application requests the Mixed
Use (MU) zoning designation for the property. The Planning and Development Board
recommended approval of the request on January 3, 2022 and the first reading was on
January 10, 2022.
City Clerk Maryanne Schrader read the Ordinance by Title: Regarding Patriot Lane Rezoning,
An Ordinance of the City of Crestview, Florida, Providing For the Rezoning of 1.37 Acres,
More or Less, of Real Property, Located In Section 21, Township 3 North, Range 23 West,
From the Okaloosa County Residential-1 Zoning District to the Mixed-Use Zoning District;
Providing For Authority; Providing for the Updating of the Crestview Zoning Map; Providing
For Severability; Providing For Scrivener’s Errors; Providing For Liberal Interpretation;
Providing For Repeal of Conflicting Codes and Ordinances; and Providing for an
Effective Date.
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Mayor Whitten asked for comment from Council and the public. Hearing none, he called
for action.
Motion by Councilmember Cynthia Brown and seconded by Councilmember Andrew
Rencich to approve Ordinance 1854 on 2nd reading for final adoption.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
8.Ordinances on First Reading
8.1.Ordinance 1842 - Lindley Road Rezoning
Councilmember D. Capps requested a recess, and Mayor Whitten recessed at 7:50 p.m. for
five minutes.
Mayor Whitten commenced the meeting at 7:55 p.m.
Senior Planner N. Schwendt stated this is the first reading of Ordinance1842, Lindley Road
Rezoning.
City Attorney J. Holloway explained this is just the introduction of the rezoning as R-1E.
Senior Planner N. Schwendt presented the Ordinance information explaining the staff
reviewed the comments from all entities. He said the ordinance was advertised per statute.
He explained the ordinance assigns the zoning to Lindley Road. He asked the City Clerk to
read the ordinance by title.
City Clerk Maryanne Schrader read the Ordinance by title: Regarding Lindley Road Rezoning,
An Ordinance of the City of Crestview, Florida, Providing for the Rezoning of 172.45 Acres,
More or Less, of Real Property, Located in Section 2, Township 3 North, Range 24 West,
From the Okaloosa County Agriculture Zoning District to the Single-Family Estate District
(R-1E) Zoning District; Providing For Authority; Providing for the Updating of the
Crestview Zoning Map; Providing For Severability; Providing For Scrivener’s Errors;
Providing for Liberal Interpretation; Providing for Repeal of Conflicting Codes and
Ordinances; and Providing for an Effective Date.
Mayor Whitten called for Council comment.
Councilmember S. Hayes asked what would happen if the zoning was not approved, and
Senior Planner N. Schwendt replied, it would remain in the County. City Attorney
J. Holloway added it is whatever the zoning is for Okaloosa County currently. Senior Planner
N. Schwendt said the map indicates it is Industrial, in response to Councilmember Hayes.
Mayor Whitten called for public comment.
Resident, Gary Magnusson, said he would be comfortable with 1/2-acre minimum lots.
He asked Council for an amendment from 1/3 to ½ acre.
Robert Hartwell said the annexing gives more tools by adding zones, but this zoning is
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specific to the neighborhood. He would like the zoning to be comparable to what the
neighborhood looks like and requested the development align with the strategic plan.
Motion by Shannon Hayes and seconded by Andrew Rencich to approve Ordinance1842,
Lindley Road Rezoning on first reading and move to second reading.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
Mayor Whitten mentioned the protest that was held outside of City Hall and asked Mr. Chris
Woodward to come forward.
Mr. Woodward stated Florida Power and Light did not consider the hardship and impact of
the higher rates for the local residents.
Tanya Zetteck from Milton came forward stating that the approval of rates was not done
properly. She suggested sending in letters of protest, as FPL did not provide the information
needed to the Public Utility Commission.
Angel Minnis requested a public meeting regarding the high cost for electricity, as people
are requesting assistance to pay their bills. She asked that members of the Public Utility
Commission and FPL attend the meeting.
Jennifer Cox came forward stating the rates are double and triple of the normal rates, adding
those using 1,000 watts are getting higher bills. She has a petition with 17,000 signatures
circulating now. She said they are asking for a forensic audit of FPL.
Mayor Whitten stated the city is well aware and both he and the city manager have spoken
to FPL. He also spoke to the legislators in Tallahassee, and they are having same issues.
Discussion ensued on what the city can do to assist. City Manager T. Bolduc said the letter
the city sent is the best legal path for a municipality. FPL is partnering with us to have a
representative located at one of our properties to assist with the concerns, stating we are
doing everything we can possibly do.
9.Resolutions
9.1.Annexation Fee Moratorium Extension
City Manager T. Bolduc presented the Resolution information to the City Council and requested
approval. He asked the City Clerk to read the Resolution by title.
City Clerk Maryanne Schrader read the Resolution by title: Resolution of the City of
Crestview, Florida, amending the Comprehensive Fee schedule, providing for a six-month
waiver period for the collection of annexation application fees; providing for severability;
providing for repeal of all resolutions or parts of resolutions in conflict herewith and
providing for an effective date.
Mayor Whitten asked the Council for comment.
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Motion by Councilmember Andrew Rencich and seconded by Councilmember Joe
Blocker to approve the Annexation Fee Moratorium Extension.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
9.2.State Funded Grant Agreement (SFGA) City of Crestview Downtown Streetscape Renovation
City Manager T. Bolduc presented the Resolution information for the one million-dollar
project to the City Council and asked the City Clerk to read the Resolution by title.
City Clerk Maryanne Schrader read the Resolution by title: Resolution of the
City of Crestview, Florida, allowing the city staff to execute the state funded grant
agreement (SFGA) with the Florida Department of State for funding of the City of
Crestview Downtown Streetscape Renovation and providing for an effective date.
Motion by Councilmember Shannon Hayes and seconded by Councilmember
Andrew Rencich to approve the State Funded Grant Agreement (SFGA) City of Crestview
Downtown Streetscape Renovation.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
10.Action Items
10.1.Redstone Avenue Improvements Task Orders
City Manager Tim Bolduc explained the Redstone and Brookmeade task order for the roadway and
drainage/stormwater design. He added it will cover the area from Highway 85 to the Brookmeade
Drive intersection. We will be utilizing the 1/2 cent sales tax for funding.
Motion by Douglas Capps and seconded by Joe Blocker to approve the Redstone Avenue
Improvements Task Orders.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
10.2.City Manager Evaluation
Mayor Whitten said the Council has returned the city manager evaluations. He went over
the scoring stating the overall rating was 2.92 out of 3.0, which demonstrates what a great
job Mr. Bolduc is doing. Mayor Whitten added it is a fair rating and asked for action.
Motion by Councilmember Joe Blocker and seconded by Councilmember Cynthia Brown
to accept the evaluation rating for Tim Bolduc.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
Councilmember Cynthia Brown called for a Point of Information to award the city manager
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a percentage increase.
Mayor Whitten asked how it would impact the rest of the employees, and City Manager T. Bolduc
said he is being evaluated based on the same criteria as the employees. He added the 3% increase,
is in the budget.
Discussion ensued and Council concurred the increase was warranted, as it is based on
performance.
Councilmember Andrew Rencich suggested a proficiency increase be awarded for 2022 at
3% and a 2% cost of living to equal 5%.
Motion by Councilmember Joe Blocker and seconded by Councilmember Cynthia Brown
to approve the 5% increase.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
10.3.Award of contract to Constantine Constructors, LLC for the Blackwater Golf Club Lift
Station and Force Main Project
City Manager Tim Bolduc asked for a motion to approve the award of contract to
Constantine Constructors, LLC for the Blackwater Golf Club Lift Station, and Force
Main Project, as this will serve the golf course and all of Foxwood.
Mayor Whitten asked about a meeting with the residents, and City Manager T. Bolduc
said he needed firm delivery dates for the lift station but is planning on the end of March.
He mentioned the city was awarded the SRF loan at a low rate. He said we hope to get
an award from the State, as well.
Motion by Councilmember Andrew Rencich and seconded by Councilmember Shannon
Hayes to approve the award of contract to Constantine Constructors, LLC for the
Blackwater Golf Club Lift Station and Force Main Project.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
11.City Clerk Report – No report.
12.City Manager Report
12.1.City Manager Updates
City Manager Tim Bolduc stated Blackwater Golf Club/Top Racer driving range is ahead
of revenue and staying full every weekend. The goal is to average $1,000 a day and over
on the weekends. He added we do not have the golf carts yet.
City Manager Tim Bolduc mentioned the State Revolving Funding request of 10 million
dollars, that we heard during the Hearing we were awarded the full amount.
He stated the Animal Control officer works every day, and Katy is doing a fantastic job.
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He stated the WWTP staff is working on upgrades and will have updates next month.
He mentioned the Tourist Development Council is receiving feedback on the wayfinding
and marketing budget.
He mentioned that Florida Department of Transportation needs to relocate utility easements
and requested approval for the city attorney and he to be granted permission to negotiate
and finalize the transfer and sign an agreement to release easements.
Motion by Councilmember Joe Blocker and seconded by Councilmember Shannon
Hayes to approve the city attorney and city manager to negotiate and finalize the transfer of
easements and sign an agreement to release said easements.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
Ayes: 5; Nays: 0. All ayes. Motion carried.
12.2.Request for Proposals for Affordable Housing Development Concepts
City Manager Tim Bolduc updated Council on ridding the area of drug houses and the
promise that the area would be developed for affordable housing.
Motion by Councilmember Joe Blocker and seconded by Councilmember Shannon Hayes
to approve proceeding with the Request for Proposals for the Affordable Housing
Development Concepts.
Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps.
All ayes. Motion carried.
City Manager T. Bolduc said the developer will come with a strategy and a committee made
up of a councilmember and a citizen would make a recommendation to Council. Council
member Joe Blocker requested to be on the bid committee and Council concurred.
13.Comments from the Mayor and Council
Mayor Whitten said several months ago, he asked him about the industrial marketing side of
development, and City Manager T. Bolduc responded we have not done that yet, but we are
working with Nathan Sparks at the Economic Development Committee, adding
Councilmember Rencich represents us on the EDC.
Councilmember C. Brown said we are working for all of the citizens, adding there is a huge
need for housing.
Councilmember D. Capps said the citizen involvement is great. He mentioned the Tourist
Development Committee is still looking for a sports hire and partnering to buy a hotel to attach to the
Convention Center.
Mayor Whitten said the third Community Unity Walk went well. He also mentioned a health
Squad that was brought in for peer counseling for suicide intervention. He added that Dr. Hsu
is opening another building called the HSU Innovation Institute located North on
John Givens Road.
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14.Comments from the Audience
No comments from the public.
15.Adjournment
Mayor Whitten adjourned the meeting at 8:53 p.m.
Minutes approve this __ day of __, 2022.
Maryanne Schrader
City Clerk
JB Whitten
Mayor
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CITY OF CRESTVIEW Item # 6.5.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Action Item
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:
DATE:3/10/2022
SUBJECT:Foxwood Water Conversion Project Emergency Purchase
BACKGROUND:
Foxwood Estates Subdivision was annexed into the City in 2020. Currently, their water service is provided by
Okaloosa County. As outlined in the 2001 settlement agreement between the City and Okaloosa County, the
City wishes to exercise the right to this service area. In April 2022, the County will vote on the service area
transfer.
DISCUSSION:
The DEP General Permit for Construction of Water Main Extensions permit was applied for and approved.
This permit is for 3000 feet of new 6" water line, a road bore, and three water line connections to the existing
County water lines that will soon be City water lines.
Pipe has been very difficult to procure recently. We have a quote that is only good for one week for the 3000
feet of 6" pipe required. To secure the materials, the City Manager approved an emergency purchase
requisition. As stated in the City's purchasing policy, "an Emergency is defined as a situation brought about by
a sudden unexpected turn of events or any circumstance or cause beyond the control of the City in the normal
conduct of its business". Also, as stated in the purchasing policy, "the City Manager may approve emergency
purchases for amounts exceeding $25,000 but must report them to the City Council as soon as practical".
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
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The cost of the required pipe is $30,750. The water conversion from county to city in Foxwood Estates
Subdivion is an unbudgeted expense and the cost of the water line transfer will be funded by operating
revenues or impact fees.
RECOMMENDED ACTION
Staff respectfully requests the approval of an emergency purchase in the amount of $30,750 with Core & Main,
LP for 3,000 feet of 6 inch pipe for the Foxwood Estates water conversion.
Attachments
1.SKM_C45822030915170
2.Water Service Area Agreement with Okaloosa County
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CITY OF CRESTVIEW Item # 7.1.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Ordinance
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Nicholas Schwendt, Gis, Barry Henderson, Development Services Director
DATE:3/9/2022
SUBJECT:Ordinance 1842 - Lindley Road Rezoning
BACKGROUND:
On September 30, 2021, staff received an application to annex and to amend the comprehensive plan and
zoning designations for property located on Lindley Road.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Agriculture.
The application originally requested the Single-Family Low Density Dwelling District (R-1) zoning designation
for the property. Following comments made from the public since the application was made, discussions from
previous board meetings, numerous discussions amongst staff, and discussions with the developer, the
application has been amended to request the Single Family Estate District (R-1E). This zoning district is more
compatible with the existing surrounding areas and will serve to keep development on this property more
consistent with those surrounding neighborhoods and areas.
The Planning and Development Board recommended approval on February 7, 2022. The City Council approved
the ordinance on first reading on February 28, 2022.
DISCUSSION:
The property description is as follows:
Property Owner:Eagle View Investments LLC
9729 Hammocks Blvd E107
Miami, FL 33196
Parcel ID:02-3N-24-0000-0003-0000
02-3N-24-0000-0003-0010
02-3N-24-0000-0003-001C
02-3N-24-0000-0003-001E
02-3N-24-0000-0004-0010
Site Size:172.45 acres
Current FLU:Okaloosa County Agriculture
Current Zoning:Okaloosa County Agriculture
Current Land Use:Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Page 208 of 354
Direction FLU Zoning Existing Use
North Conservation (CON) &
Residential (R)
Conservation (E) & Single-
Family Low-Density Dwelling
District (R-1)
Vacant & Residential
East Residential (R)Single-Family Low-Density
Dwelling District (R-1)
Vacant & Residential
South Okaloosa County Agriculture &
Rural Residential
Okaloosa County Agriculture &
Residential Rural
Vacant & Residential
West Okaloosa County Conservation Okaloosa County Institutional Vacant
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property could be developed for residential use.
Staff reviewed the request for rezoning and finds the following:
-The proposed zoning is consistent with the proposed future land use designation.
-The uses within the requested zoning district are compatible with uses in the adjacent zoning districts.
-The requested use is not substantially more or less intense than allowable development on adjacent
parcels.
Courtesy notices were mailed to property owners within 300 feet of the subject property on October 11,
2021. The property was posted on October 19, 2021, and updated on December 14, 2021 and January 26,
2022. An advertisement ran in the Crestview News Bulletin on January 27th, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the rezoning request have been waived for this application, as it was received during the
moratorium on annexation fees.
RECOMMENDED ACTION
Staff requests a motion to approve Ordinance 1842 on Second reading for adoption.
Attachments
1.Exhibit Packet
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ORDINANCE:
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR THE REZONING OF 172.45 ACRES, MORE OR LESS,
OF REAL PROPERTY, LOCATED IN SECTION 2, TOWNSHIP 3
NORTH, RANGE 24 WEST, FROM THE OKALOOSA COUNTY
AGRICULTURE ZONING DISTRICT TO THE SINGLE-FAMILY
ESTATE DISTRICT (R-1E) ZONING DISTRICT; PROVIDING FOR
AUTHORITY; PROVIDING FOR THE UPDATING OF THE
CRESTVIEW ZONING MAP; PROVIDING FOR SEVERABILITY;
PROVIDING FOR SCRIVENER’S ERRORS; PROVIDING FOR
LIBERAL INTERPRETATION; PROVIDING FOR REPEAL OF
CONFLICTING CODES AND ORDINANCES; AND PROVIDING FOR
AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes
and Chapter 102, City Code.
SECTION 2 – PROPERTY REZONED. The following described 172.45 acres, more or less, of real property
lying within the corporate limits of Crestview, Florida, with 172.45 acres, more or less, being formerly zoned
Okaloosa County Agriculture with the Residential (R) Future Land Use Map designation recently ratified by the
City Council through adoption of Ordinance 1841, is hereby rezoned to Single-Family Estate District (R-1E) to
wit:
Parcel 02-3N-24-0000-0003-0000
A parcel of tract of land situated in Section 2 and Section 11, Township 3 North, Range 24 West,
Okaloosa County, Florida, more particularly described as follows:
Begin at the Southeast corner of Section 2, also the Northeast corner of Section 11, Township 3
North, Range 24 West, Okaloosa County, Florida; thence proceed South 00 degrees 11' 08" West,
along the East line of said Section 11, a distance of 125 feet, more or less, to a point on the
Northerly Water's edge of Mathison Creek; thence departing the East line of said Section 11,
meander Southwesterly along the Northerly water’s edge of said Mathison Creek, a distance of
5809 feet, more or less, to a point on the West line of the Northeast Quarter of the Northwest
Quarter of said Section 11; thence departing the Northerly Water's edge of said Mathison Creek,
proceed North 00 degrees 17' 51" East, along the West line of the Northeast Quarter of the
Northwest Quarter of said Section 11, a distance of 1188 feet, more or less, to a point on the
South line of said Section 2, Township 3 North, Range 24 West Okaloosa County, Florida; thence
proceed South 89 degrees 57' 01" East along the South line of said Section 2, a distance of
1188.70 feet; thence departing the South line of said Section 2, proceed North 00 degrees 30' 38"
East a distance of 588.17 feet; thence proceed North 89 degrees 42' 25" East a distance of
2180.38 feet; thence proceed South 00 degrees 30' 36" West a distance of 31.61 feet; thence
proceed South 89 degrees 57' 51" East, a distance of 460.69 feet to a point on the East line of said
Section 2; thence proceed South 00 degrees 30' 44" West along the East line of said Section 2 a
distance of 569.71 feet to the Point of Beginning of the parcel herein described.
Parcel 02-3N-24-0000-0003-0010
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Commencing at the Southeast corner of Section 2, Township 3 North, Range 24 West, Okaloosa
County, Florida; thence North 0 degrees 30 minutes 50 seconds East along the East line of said
Section 2 for 604.52 feet; thence South 89 degrees 43 minutes 6 seconds West for 791.13 feet
to the Point of Beginning; thence continue South 89 degrees 43 minutes 6 seconds West
for 1849.96 feet; thence North 0 degrees 32 minutes 39 seconds East for 301.47 feet; thence North
89 degrees 43 minutes 57 seconds East for 1849.89 feet; thence South 0 degrees 31 minutes 29
seconds West for 301.01 feet to the Point of Beginning.
Parcel 02-3N-24-0000-0003-001C
Parcel "A"
Commence at the Southeast corner of Section 2, Township 3 North, Range 24 West, Okaloosa
County, Florida; thence proceed North 00 degrees 30 minutes 50 seconds East, a distance of
1316.10 feet to the Point of Beginning; thence continue North 00 degrees 30 minutes 50 seconds
East, a distance of 480.54 feet; thence proceed North 89 degrees 57 minutes 56 seconds West, a
distance of 253.16 feet; thence proceed South 00 degrees 02 minutes 04 seconds West, a distance
of 73.44 feet; thence proceed North 89 degrees 57 minutes 56 seconds West, a distance of 207.32
feet; thence proceed South 00 degrees 33 minutes 19 seconds West, a distance of 338.99 feet;
thence proceed South 89 degrees 55 minutes 14 seconds East, a distance of 260.40 feet; thence
proceed South 00 degrees 02 minutes 04 seconds West, a distance of 66.11 feet; thence proceed
South 89 degrees 27 minutes 03 seconds East, a distance of 199.15 feet back to the Point of
Beginning of the parcel herein described.
Parcel "B"
Commence at the Southeast corner of Section 2, Township 3 North, Range 24 West, Okaloosa
County, Florida; thence proceed North 00 degrees 30 minutes 50 seconds East, a distance of
1336.19 feet; thence proceed North 89 degrees 50 minutes 47 seconds West, a distance of 790.93
feet; thence proceed North 00 degrees 31 minutes 29 seconds East, a distance of 66.00 feet to the
Point of Beginning; thence continue North 00 degrees 31 minutes 29 seconds East, a distance of
329.83 feet; thence proceed South 89 degrees 26 minutes 50 seconds East, a distance of 265.00
feet; thence proceed South 00 degrees 33 minutes 19 seconds West, a distance of 329.84 feet;
thence proceed North 89 degrees 26 minutes 41 seconds West, a distance of 264.82 feet back to
the Point of Beginning of the parcel herein described.
Parcel 02-3N-24-0000-0003-001E
Parcel A-1
Commencing at the Southeast corner of Section 2, Township 3 North, Range 24 West, Okaloosa
County, Fl.; thence North 0 degrees 30 minutes 50 seconds East along the East line of said Section
2 for 1798.60 feet to the Point of Beginning; thence North 89 degrees 57 minutes 56 seconds West
for 253.16 feet; thence South 0 degrees 2 minutes 4 seconds West for 73.44 feet; thence North 89
degrees 57 minutes 56 seconds West 207.32 feet to the East margin of a road right of way 66 feet
wide; thence North 0 degrees 33 minutes 19 seconds East along said right of way for 605.77 feet;
thence North 89 degrees 55 minutes 11 seconds East along the South margin of a right of way 66
feet wide for 459.34 feet to the East line of Section 2; thence South 0 degrees 30 minutes 50
seconds West 533.24 feet along said East line of Section 2 to the Point of Beginning.
Parcel A-2
Commencing at the Southeast corner of Section 2, Township 3 North, Range 24 West, Okaloosa
County, Fl.; thence North 0 degrees 30 minutes 50 seconds East along the East line of said Section
2 for 1798.60 feet; thence North 89 degrees 57 minutes 56 seconds West for 253.16 feet; thence
South 0 degrees 2 minutes 4 seconds West for 73.44 feet; thence North 89 degrees 57 minutes 56
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seconds West 273.32 feet to the West margin of a road right of way 66 feet wide and the Point of
Beginning; thence North 0 degrees 33 minutes 19 seconds East along said right of way for 939.63
feet; thence North 89 degrees 56 minutes 17 seconds West for 265.50 feet; thence South 0 degrees
31 minutes 29 seconds West for 939.76 feet; thence South 89 degrees 57 minutes 56 seconds East
for 265.00 feet to the Point of Beginning.
Parcel 02-3N-24-0000-0004-0000
A PORTION OF THE SOUTHEAST QUARTER OF SECTION 2, TOWNSHIP 3 NORTH,
RANGE 24 WEST, OKALOOSA COUNTY, FLORIDA; BEING A PORTION OF THE
PROPERTY DESCRIBED IN OFFICIAL RECORDS BOOK 1078, PAGE 187 OF THE PUBLIC
RECORDS OF OKALOOSA COUNTY, FLORIDA; AND BEING MORE PARTICULARLY
DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF SAID SOUTHEAST QUARTER;
THENCE RUN N89°37'09"E ALONG THE NORTH LINE OF SAID SOUTHEAST QUARTER,
A DISTANCE OF 1,850.29 FEET; THENCE RUN S00°05'39"W, A DISTANCE OF 932.12
FEET; THENCE RUN N89°52'40"W, A DISTANCE OF 132.07 FEET; THENCE RUN
S00°05'39"W, A DISTANCE OF 329.82 FEET; THENCE RUN N89°52'31"W, A DISTANCE
OF 367.93 FEET; THENCE RUN S46°31'41"W, A DISTANCE OF 200.00 FEET; THENCE
RUN S13°04'28"W, A DISTANCE OF 211.40 FEET; THENCE RUN S38°02'26"E, A
DISTANCE OF 150.00 FEET; THENCE RUN N78°01'30"E, A DISTANCE OF 334.12 FEET;
THENCE RUN N40°04'06"E, A DISTANCE OF 425.00 FEET; THENCE RUN S00°05'39"W, A
DISTANCE OF 437.23 FEET; THENCE RUN S89°23'00"W, A DISTANCE OF 1,853.26 FEET
TO THE WEST LINE OF SAID SOUTHEAST QUARTER; THENCE RUN N00°11'15"E, A
DISTANCE OF 1,772.83 FEET TO THE POINT OF BEGINNING.
SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect
the above changes concurrent with passage of this ordinance, which is attached hereto.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption.
PASSED AND ADOPTED ON SECOND READING BY THE CITY COUNCIL OF CRESTVIEW,
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FLORIDA ON THE __________________ DAY OF ____________________, 2022.
ATTEST:
_____________________________________
Maryanne Schrader
City Clerk
APPROVED BY ME THIS _______________________DAY OF _________________________, 2022.
______________________________________
J. B. Whitten
Mayor
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O
L
D
B
E
T
H
E
L
R
D
JAMES LEE BLVD W
JAMES LEE BLVD W
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
Not to Scale
Subject Parcels
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SAM CARVER RD
LINDLEY RD
NAVAJO TRCEALGONQUIN PL
WILD LIFE RUN
Existing Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 600300
Feet
Legend
Subject Parcels
City Limits
Existing Use
County
Improved AMarsh
Manufactured Home
Mobile Home
MunicipalNo AG AcreSingle Family
State Tiit
Timber
TimberlandVacant
Water Managment
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SAM CARVER RD
LINDLEY RD
NAVAJO TRCEALGONQUIN PL
WILD LIFE RUN
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 600300
Feet
Legend
Subject Parcels
City Limits
City Future Land Use
Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land Use
Agriculture (AG)Conservation (CON)Rural Residential (RR)Water
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SAM CARVER RD
LINDLEY RD
NAVAJO TRCEALGONQUIN PL
WILD LIFE RUN
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 600300
Feet
Legend
Subject Parcels
City Limits
City Future Land Use
Commercial (C)Industrial (IN)
Mixed Use (MU)Conservation (CON)Public Lands (PL)
Residential (R)
County Future Land Use
Agriculture (AG)Conservation (CON)Rural Residential (RR)Water
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SAM CARVER RD
LINDLEY RD
NAVAJO TRCEALGONQUIN PL
WILD LIFE RUN
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 600300
Feet
Legend
Subject Parcels
City Limits
City Zoning
Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County Zoning
Agricultural (AA)Rural Residential (RR)Institutional (INST)Water
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SAM CARVER RD
LINDLEY RD
NAVAJO TRCEALGONQUIN PL
WILD LIFE RUN
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 600300
Feet
Legend
Subject Parcels
City Limits
City Zoning
Single Family Estate District (R-1E)Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County Zoning
Agricultural (AA)Rural Residential (RR)Institutional (INST)Water
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CITY OF CRESTVIEW Item # 8.1.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: 1st reading after PDB
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Dawn Barnes, Barry Henderson, Development Services Director
DATE:3/9/2022
SUBJECT:Ordinance 1856 - Lindberg Street Annexation
BACKGROUND:
On February 9, 2022, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located at 200 Lindberg Street N.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Okaloosa County Mixed Use.
The Planning and Development Board recommended approval of the request on March 7, 2022.
DISCUSSION:
The property description is as follows:
Property Owner:Jtkl Investments LLC
316 NW Racetrack Rd
Ft Walton Beach, FL 32547
Parcel ID:18-3N-23-1800-0000-010B
Site Size:1.89 acres
Current FLU:Okaloosa County Mixed Use
Current Zoning:Okaloosa County Mixed Use
Current Land Use:Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Okaloosa County Mixed Use Okaloosa County Mixed Use Commercial
East Commercial (C)Commercial Low-Intensity
District (C-1)Vacant
South Okaloosa County Mixed Use
Okaloosa County Mixed Use and
Commercial Low-Intensity
District (C-1)
Residential
West Okaloosa County Mixed Use Okaloosa County Mixed Use Residential and
Commercial
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The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property use will be developed for commercial use.
Staff has reviewed the application based on the criteria detailed in Florida statute 171.043 for annexations and
finds the following:
-The property is contiguous to the city limits;
-The property is comprised of one (1) lot in unincorporated Okaloosa County, and is therefore
considered compact;
-The annexation of the property would not create an enclave
-The subject property is not included in the boundary of another municipality; and,
-The subject property meets the definition of urban purposes.
Courtesy notices were mailed to property owners within 300 feet of the subject property on February 14,
2022. A letter was sent via certified mail to the Okaloosa Board of County Commissioners on February 15,
2022. The property was posted on February 18, 2022. An advertisement ran in the Crestview News Bulletin
on February 24, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for annexation have been waived for this application as it was received during the moratorium on
annexation fees.
The cost of advertising is approximately $550.00.
The successful annexation of this property will have positive future impacts, including ad valorem revenue
based on future taxable assessed value, development and building permit fees, and utility usage fees.
RECOMMENDED ACTION
Staff respectfully requests approval of Ordinance 1856 on First Reading and move to Second Reading for
adoption.
Attachments
1.Exhibit Packet
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ORDINANCE: 1856
AN ORDINANCE ANNEXING TO THE CITY OF CRESTVIEW,
FLORIDA, ± 1.89 ACRES OF CONTIGUOUS LANDS LOCATED IN
SECTION 18, TOWNSHIP 3 NORTH, RANGE 23 WEST, AND BEING
DESCRIBED AS SET FORTH HEREIN; PROVIDING FOR
AUTHORITY; PROVIDING FOR LAND DESCRIPTION; PROVIDING
FOR BOUNDARY; PROVIDING FOR LAND USE AND ZONING
DESIGNATION; PROVIDING FOR AMENDMENT TO THE BASE,
LAND USE AND ZONING MAPS; PROVIDING FOR A
COMPREHENSIVE PLAN AMENDMENT; PROVIDING FOR FILING
WITH THE CLERK OF CIRCUIT COURT OF OKALOOSA COUNTY,
THE CHIEF ADMINISTRATIVE OFFICER OF OKALOOSA COUNTY
AND THE FLORIDA DEPARTMENT OF STATE; PROVIDING FOR
SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS;
PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR
REPEAL OF CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Chapter 171, Florida Statutes,
and Section 2 of the City Charter.
SECTION 2 – LAND DESCRIPTION. The following described unincorporated area contiguous to the City
of Crestview, Florida, is hereby annexed to the City:
PIN # 18-3N-23-1800-0000-010B (Deed recorded in Book 3580, page 3019, dated April 12, 2021)
Tract 10, Plat 1, Oakcrest Farms and Groves, according to the map or plat thereof, recorded in
Plat Book 1, Page(s) 74, Public Records of Okaloosa County, Florida. Aka 200 Lindberg St.,
Crestview, FL 32536
SECTION 3 – BOUNDARY. The existing boundary line of the City of Crestview, Florida, is modified to
include the herein referenced tract of land and the base, zoning and land use maps shall be updated to reflect
these changes pursuant to law.
SECTION 4 – LAND USE AND ZONING. Pursuant to general law, the property hereby annexed was subject
to Okaloosa County land development, land use plan, and zoning or subdivision regulations, which shall remain
in full force and effect until rezoning and land use changes are finalized by the City in compliance with the
Comprehensive Plan.
SECTION 5 – COMPREHENSIVE PLAN UPDATE. Pursuant to Chapter 163.011, et seq. petitioner for
annexation shall apply through the City for a Comprehensive Plan change which will designate the future land
use category for the parcel to be assigned and run concurrent with the approval and adoption of the
Comprehensive Plan amendment by the proper authorities.
SECTION 6 – MAP UPDATE. The Base, Zoning and Future Land Use Maps shall be updated at the earliest
possible date.
SECTION 7 – FILING. Upon passage, the City Clerk is directed to file a copy of this ordinance with the Clerk
of Circuit Court of Okaloosa County and with the Florida Department of the State.
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SECTION 8 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or
the application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not
affect the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 9 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public
hearing, by filing a corrected or re-codified copy with the City Clerk.
SECTION 10 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 11 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 12 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption.
PASSED AND ADOPTED ON SECOND READING BY THE CITY COUNCIL OF CRESTVIEW,
FLORIDA ON THE __________________ DAY OF ____________________, 2022.
APPROVED BY ME THIS _______________________DAY OF _________________________, 2022.
______________________________________
J. B. WHITTEN, Mayor
ATTEST:
_____________________________________
MARYANNE SCHRADER
City Clerk
Page 224 of 354
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J A M E S L E E B L V D E
E C H E S T N U T A V E
N FERDON BLVD
S FERD
O
N BLVD
JAMES LEE BLVD W
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
Not to Scale
Subject Parcel
Page 226 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
Existing Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
Existing Use
FloristHotels/MtlLight ManufacturingMobile HomeMortuaryMulti-FamilyMunicipalNo AG AcreOffice BuildingRestaurantSingle FamilyStore/OfficeStoresSupermarketVacantVacant CommercialVehicle SaleWarehouse
Page 227 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)
Industrial (IN)
Mixed Use (MU)Conservation (CON)
Public Lands (PL)
Residential (R)
County Future Land Use
Mixed Use (MU)
Page 228 of 354
JAMES LEE BLVD W
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HUDSON ST
S LINDBERG ST
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JAMES LEE BLVD W
ProposedFuture Land Use
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PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land Use
Mixed Use (MU)
Page 229 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
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JAMES LEE BLVD W
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City
Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County
Mixed Use (MU)
Page 230 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
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JAMES LEE BLVD W
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County Zoning
Mixed Use (MU)
Page 231 of 354
CITY OF CRESTVIEW Item # 8.2.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: 1st reading after PDB
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Dawn Barnes, Barry Henderson, Development Services Director
DATE:3/9/2022
SUBJECT:Ordinance 1857 - Lindberg Street Comprehensive Plan Amendment
BACKGROUND:
On February 9, 2022, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located at 200 Lindberg Street N.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Okaloosa County Mixed Use.
The application requests the Commercial (C) future land use designation for the property.
The Planning and Development Board recommended approval of the request on March 7, 2022.
DISCUSSION:
The property description is as follows:
Property Owner:Jtkl Investments LLC
316 NW Racetrack Rd
Ft Walton Beach, FL 32547
Parcel ID:18-3N-23-1800-0000-010B
Site Size:1.89 acres
Current FLU:Okaloosa County Mixed Use
Current Zoning:Okaloosa County Mixed Use
Current Land Use:Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Okaloosa County Mixed Use Okaloosa County Mixed Use Commercial
East Commercial (C)Commercial Low-Intensity
District (C-1)Vacant
South Okaloosa County Mixed Use
Okaloosa County Mixed Use and
Commercial Low-Intensity
District (C-1)
Residential
West Okaloosa County Mixed Use Okaloosa County Mixed Use Residential and
Commercial
Page 232 of 354
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property use will be developed for commercial use.
Staff reviewed the request for a comprehensive plan amendment and finds the following:
-The proposed future land use map designation is compatible with the surrounding area.
-The proposed future land use map designation is consistent with the city’s comprehensive plan and land
development code.
-The process for adoption of the future land use map amendment follows all requirements of Florida
statute sections 163.3184 (3) and (5).
-The proposed amendment involves less than 50 acres.
-
The proposed amendment does not involve a text change to goals, policies, and objectives of the
comprehensive plan. It only proposes a land use change to the future land use map for a site-specific
small-scale development.
-The subject property is not located within an area of critical state concern.
Courtesy notices were mailed to property owners within 300 feet of the subject property on February 14,
2022. The property was posted on February 18, 2022. An advertisement ran in the Crestview News Bulletin
on February 24, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the comprehensive plan amendment have been waived for this application as it was received
during the moratorium on annexation fees. There is no additional cost of advertising as the comprehensive plan
amendment request was included in the advertisement for annexation.
RECOMMENDED ACTION
Staff respectfully requests approval of Ordinance 1857 on First Reading and move to Second Reading for adoption.
Attachments
1.Exhibit Packet
Page 233 of 354
ORDINANCE: 1857
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
AMENDING ITS ADOPTED COMPREHENSIVE PLAN; PROVIDING
FOR AUTHORITY; PROVIDING FOR FINDINGS OF FACT;
PROVIDING FOR PURPOSE; PROVIDING FOR CHANGING THE
FUTURE LAND USE DESIGNATION FROM OKALOOSA COUNTY
MIXED USE TO COMMERCIAL (C) ON APPROXIMATELY 1.89
ACRES, MORE OR LESS, IN SECTION 18, TOWNSHIP 3 NORTH,
RANGE 23 WEST; PROVIDING FOR FUTURE LAND USE MAP
AMENDMENT; PROVIDING FOR SEVERABILITY; PROVIDING FOR
SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING
CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA, AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this Ordinance is Section 2 of the City Charter,
§163.3187 F.S., §166.021 F.S., §166.041 F.S. and the adopted Comprehensive Plan.
SECTION 2 – FINDINGS OF FACT. The City Council of the City of Crestview finds the following:
A. This amendment will promote compact, orderly development and discourage urban sprawl; and
B. A public hearing has been conducted after "due public notice" by the Crestview Planning Board sitting
as the Local Planning Agency with its recommendations reported to the City Council; and
C. A public hearing has been conducted by the City Council after "due public notice"; and
D. This amendment involves changing the future land use designation from Okaloosa County Mixed Use
to Commercial (C) on a parcel of land containing 1.89 acres, more or less, lying within the corporate limits
of the City; and
E. This amendment is consistent with the adopted Comprehensive Plan and is in the best interests of the
City and its citizens.
SECTION 3 – PURPOSE. The purpose of this Ordinance is to adopt an amendment to the "City of Crestview
Comprehensive Plan: 2020." The amendment is described in Section 4 below.
SECTION 4 – FUTURE LAND USE MAP AMENDMENT. The Future Land Use Map is amended by
changing the future land use category of a parcel containing approximately 1.89 acres of land, more or less, from
Okaloosa County Mixed Use to Commercial (C). For the purposes of this Ordinance and Comprehensive Plan
Amendment, the 1.89 acres, more or less, is known as Parcel 18-3N-23-1800-0000-010B and commonly
described as:
Tract 10, Plat 1, Oakcrest Farms and Groves, according to the map or plat thereof, recorded in Plat
Book 1, Page(s) 74, Public Records of Okaloosa County, Florida. Aka 200 Lindberg St.,
Crestview, FL 32536
The Commercial (C) Future Land Use Category is hereby imposed on Parcel 18-3N-23-1800-0000-010B. Exhibit
A, which is attached hereto and made a part hereof by reference, graphically depicts the revisions to the Future
Land Use Map and shows Parcel 18-3N-23-1800-0000-010B thereon.
Page 234 of 354
SECTION 5 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 6 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 7 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 8 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 9 – EFFECTIVE DATE. The effective date of this plan amendment and ordinance shall be thirty-
one (31) days after adoption on second reading by the City Council, unless the amendment is challenged pursuant
to §163.3187, F.S. If challenged, the effective date shall be the date a Final Order is issued by the State Land
Planning Agency or the Administration Commission finding the amendment in compliance with §163.3184, F.S.
PASSED AND ADOPTED ON SECOND READING BY THE CITY COUNCIL OF CRESTVIEW,
FLORIDA ON THE __________________ DAY OF ____________________, 2022.
APPROVED BY ME THIS _______________________DAY OF _________________________, 2022.
______________________________________
J. B. WHITTEN
Mayor
ATTEST:
_____________________________________
MARYANNE SCHRADER
City Clerk
Page 235 of 354
Page 236 of 354
JAMES LEE BLVD W
N FERDON BLVD
OLD BETHEL RD
S FERDON BLVD
J A M E S L E E B L V D E
E C H E S T N U T A V E
N FERDON BLVD
S FERD
O
N BLVD
JAMES LEE BLVD W
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
Not to Scale
Subject Parcel
Page 237 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
Existing Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
Existing Use
FloristHotels/MtlLight ManufacturingMobile HomeMortuaryMulti-FamilyMunicipalNo AG AcreOffice BuildingRestaurantSingle FamilyStore/OfficeStoresSupermarketVacantVacant CommercialVehicle SaleWarehouse
Page 238 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)
Industrial (IN)
Mixed Use (MU)Conservation (CON)
Public Lands (PL)
Residential (R)
County Future Land Use
Mixed Use (MU)
Page 239 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land Use
Mixed Use (MU)
Page 240 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City
Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County
Mixed Use (MU)
Page 241 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County Zoning
Mixed Use (MU)
Page 242 of 354
CITY OF CRESTVIEW Item # 8.3.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: 1st reading after PDB
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Dawn Barnes, Barry Henderson, Development Services Director
DATE:3/9/2022
SUBJECT:Ordinance 1858 - Lindberg Street Rezoning
BACKGROUND:
On February 9, 2022, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located at 200 Lindberg Street N.
The subject property is currently located within unincorporated Okaloosa County with a future land use and
zoning designation of Okaloosa County Mixed Use.
The application requests the Commercial Low-Intensity District (C-1) zoning designation for the property.
The Planning and Development Board recommended approval of the request on March 7, 2022.
DISCUSSION:
The property description is as follows:
Property Owner:Jtkl Investments LLC
316 NW Racetrack Rd
Ft Walton Beach, FL 32547
Parcel ID:18-3N-23-1800-0000-010B
Site Size:1.89 acres
Current FLU:Okaloosa County Mixed Use
Current Zoning:Okaloosa County Mixed Use
Current Land Use:Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Okaloosa County Mixed Use Okaloosa County Mixed Use Commercial
East Commercial (C)Commercial Low-Intensity
District (C-1)Vacant
South Okaloosa County Mixed Use
Okaloosa County Mixed Use and
Commercial Low-Intensity
District (C-1)
Residential
West Okaloosa County Mixed Use Okaloosa County Mixed Use Residential and
Commercial
Page 243 of 354
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested land-use and zoning designations, the property use will be developed for commercial use.
Staff reviewed the request for rezoning and finds the following:
-The proposed zoning is consistent with the proposed future land use designation.
-The uses within the requested zoning district are compatible with uses in the adjacent zoning districts.
-The requested use is not substantially more or less intense than allowable development on adjacent
parcels.
Courtesy notices were mailed to property owners within 300 feet of the subject property on February 14,
2022. The property was posted on February 18, 2022. An advertisement ran in the Crestview News Bulletin
on February 24, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the rezoning request have been waived for this application as it was received during the
moratorium on annexation fees. There is no additional cost of advertising as the rezoning request was included
in the advertisement for annexation.
RECOMMENDED ACTION
Staff respectfully requests approval of Ordinance 1858 on First Reading and move to Second Reading for adoption.
Attachments
1.Exhibit Packet
Page 244 of 354
ORDINANCE: 1858
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR THE REZONING OF 1.89 ACRES, MORE OR LESS,
OF REAL PROPERTY, LOCATED IN SECTION 18, TOWNSHIP 3
NORTH, RANGE 23 WEST, FROM THE OKALOOSA COUNTY MIXED
USE ZONING DISTRICT TO THE COMMERCIAL LOW-INTENSITY
DISTRICT (C-1); PROVIDING FOR AUTHORITY; PROVIDING FOR
THE UPDATING OF THE CRESTVIEW ZONING MAP; PROVIDING
FOR SEVERABILITY; PROVIDING FOR SCRIVENER’S ERRORS;
PROVIDING FOR LIBERAL INTERPRETATION; PROVIDING FOR
REPEAL OF CONFLICTING CODES AND ORDINANCES; AND
PROVIDING FOR AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes
and Chapter 102, City Code.
SECTION 2 – PROPERTY REZONED. The following described 1.89 acres, more or less, of real property
lying within the corporate limits of Crestview, Florida, with 1.89 acres, more or less, being formerly zoned
Okaloosa County Mixed Use with the Commercial (C) Future Land Use Map designation recently ratified by the
City Council through adoption of Ordinance 1857, is hereby rezoned to Commercial Low-Intensity District (C-
1) to wit:
PIN # 18-3N-23-1800-0000-010B
Tract 10, Plat 1, Oakcrest Farms and Groves, according to the map or plat thereof, recorded in Plat
Book 1, Page(s) 74, Public Records of Okaloosa County, Florida. Aka 200 Lindberg St.,
Crestview, FL 32536
SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect
the above changes concurrent with passage of this ordinance, which is attached hereto.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
Page 245 of 354
SECTION 8 – EFFECTIVE DATE. The effective date of this Ordinance shall be the date Comprehensive Plan
Amendment is adopted by Ordinance # 1857 and becomes legally effective.
PASSED AND ADOPTED ON SECOND READING BY THE CITY COUNCIL OF CRESTVIEW,
FLORIDA ON THE __________________ DAY OF ____________________, 2022.
APPROVED BY ME THIS _______________________DAY OF _________________________, 2022.
______________________________________
J. B. WHITTEN
Mayor
ATTEST:
_____________________________________
MARYANNE SCHRADER
City Clerk
Page 246 of 354
Page 247 of 354
JAMES LEE BLVD W
N FERDON BLVD
OLD BETHEL RD
S FERDON BLVD
J A M E S L E E B L V D E
E C H E S T N U T A V E
N FERDON BLVD
S FERD
O
N BLVD
JAMES LEE BLVD W
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
Not to Scale
Subject Parcel
Page 248 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
Existing Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
Existing Use
FloristHotels/MtlLight ManufacturingMobile HomeMortuaryMulti-FamilyMunicipalNo AG AcreOffice BuildingRestaurantSingle FamilyStore/OfficeStoresSupermarketVacantVacant CommercialVehicle SaleWarehouse
Page 249 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)
Industrial (IN)
Mixed Use (MU)Conservation (CON)
Public Lands (PL)
Residential (R)
County Future Land Use
Mixed Use (MU)
Page 250 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
ProposedFuture Land Use
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land Use
Mixed Use (MU)
Page 251 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City
Single Family Low Density District (R-1)Single Family Medium Density District (R-2)Single and Multi-Family Dwelling District(R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County
Mixed Use (MU)
Page 252 of 354
JAMES LEE BLVD W
W FIRST AVE
HUDSON ST
S LINDBERG ST
N LINDBERG STLAKEVIEW DR
JAMES LEE BLVD W
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 200100
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County Zoning
Mixed Use (MU)
Page 253 of 354
CITY OF CRESTVIEW Item # 8.4.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: 1st reading after PDB
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Dawn Barnes, Barry Henderson, Development Services Director
DATE:3/9/2022
SUBJECT:Ordinance 1859 - Crosson Street Rezoning
BACKGROUND:
On February 3, 2022, staff received an application to annex and to amend the comprehensive plan and zoning
designations for property located at 1000 Crosson Street.
The subject property is currently located within the city limits of Crestview with a future land use and zoning
designation of Commercial (C) and Commercial High-Intensity District (C-2), respectively.
The application requests the Commercial Low-Intensity District (C-1) zoning designation for the property.
The Planning and Development Board recommended approval of the request on March 7, 2022.
DISCUSSION:
The property description is as follows:
Property Owner:Crestview Crossing Power
Center LLC
17 Eglin Pkwy SE
Ft Walton Beach, FL 32548
Parcel ID:A portion of 29-3N-23-0000-0025-0160
Site Size:23.40 acres
Current FLU:Commercial (C)
Current Zoning:Commercial High-Intensity District (C-2)
Current Land Use:Vacant
The following table provides the surrounding land use designations, zoning districts, and existing uses.
Direction FLU Zoning Existing Use
North Commercial (C)Commercial High-Intensity
District (C-2)Vacant
East Commercial (C)Commercial High-Intensity
District (C-2)Vacant and Commercial
South Commercial (C)Commercial High-Intensity
District (C-2)Vacant and Commercial
West Commercial (C)Commercial High-Intensity
District (C-2)Vacant
Page 254 of 354
The subject property is currently vacant, and a development application has not been submitted. Based on the
requested zoning designations, the property will be developed for commercial use or mixeduse.
Staff reviewed the request for rezoning and finds the following:
-The proposed zoning is consistent with the proposed future land use designation.
-The uses within the requested zoning district are compatible with uses in the adjacent zoning districts.
-The requested use is not substantially more or less intense than allowable development on adjacent
parcels.
Courtesy notices were mailed to property owners within 300 feet of the subject property on February 14,
2022. The property was posted on February 18, 2022. An advertisement ran in the Crestview News Bulletin
on February 24, 2022.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows.
Foundational – these are the four areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability – Achieve long term financial sustainability.
Organizational Capacity, Effectiveness & Efficiency – To efficiently & effectively provide the highest
quality of public services.
Quality of Life – these six areas focus on the overall experience when provided by the city.
Community Character – Promote desirable growth with a hometown atmosphere.
Opportunity – Promote an environment that encourages economic and educational opportunity.
Community Culture – Develop a specific identity for Crestview.
FINANCIAL IMPACT
The fees for the rezoning request totaled $750.00. The cost of advertising was approximately $200.00.
RECOMMENDED ACTION
Staff respectfully requests approval of Ordinance 1859 on First Reading and move to Second Reading for adoption.
Attachments
1.Exhibit Packet
Page 255 of 354
ORDINANCE: 1859
AN ORDINANCE OF THE CITY OF CRESTVIEW, FLORIDA,
PROVIDING FOR THE REZONING OF 23.4 ACRES, MORE OR LESS,
OF REAL PROPERTY, LOCATED IN SECTION 29, TOWNSHIP 3
NORTH, RANGE 23 WEST, FROM THE COMMERCIAL HIGH-
INTENSITY DISTRICT (C-2) TO THE COMMERCIAL LOW-
INTENSITY DISTRICT (C-1); PROVIDING FOR AUTHORITY;
PROVIDING FOR THE UPDATING OF THE CRESTVIEW ZONING
MAP; PROVIDING FOR SEVERABILITY; PROVIDING FOR
SCRIVENER’S ERRORS; PROVIDING FOR LIBERAL
INTERPRETATION; PROVIDING FOR REPEAL OF CONFLICTING
CODES AND ORDINANCES; AND PROVIDING FOR AN EFFECTIVE
DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF CRESTVIEW, FLORIDA AS FOLLOWS:
SECTION 1 – AUTHORITY. The authority for enactment of this ordinance is Section 166.041, Florida Statutes
and Chapter 102, City Code.
SECTION 2 – PROPERTY REZONED. The following described 23.40 acres, more or less, of real property
lying within the corporate limits of Crestview, Florida, with 23.40 acres, more or less, being formerly zoned
Commercial High-Intensity District (C-2) with the Commercial (C) Future Land Use Map designation, is hereby
rezoned to Commercial Low-Intensity District (C-1) to wit:
PIN # A portion of 29-3N-23-0000-0025-0160
COMMENCING AT THE SOUTHWEST CORNER OF THE NORTHWEST QUARTER OF
SECTION 29, TOWNSHIP 3 NORTH, RANGE 23 WEST, OKALOOSA COUNTY, FLORIDA,
THENCE PROCEED SOUTH 02°12'41” WEST ALONG THE WEST LINE OF SAID SECTION
29 FOR A DISTANCE OF 669.10 FEET TO THE NORTHWEST CORNER OF THAT PARCEL
AS DESCRIBED IN OFFICIAL RECORDS BOOK 2968, PAGE 4315 OF THE PUBLIC
RECORDS OF SAID OKALOOSA COUNTY; THENCE DEPARTING SAID WEST LINE,
PROCEED NORTH 85°45'05” EAST ALONG THE NORTHERLY LINE OF SAID PARCEL
FOR A DISTANCE OF 385.97 FEET TO THE POINT OF BEGINNING; THENCE
DEPARTING SAID NORTH LINE PROCEED NORTH 00°48'57” EAST FOR A DISTANCE
OF 105.09 FEET; THENCE PROCEED NORTH 24°21'16” WEST FOR A DISTANCE OF 38.52
FEET; THENCE PROCEED NORTH 01°08'57” WEST FOR A DISTANCE OF 54.19 FEET;
THENCE PROCEED NORTH 08°02'33” EAST FOR A DISTANCE OF 117.92 FEET; THENCE
PROCEED NORTH 18°56'17” EAST FOR A DISTANCE OF 123.06 FEET; THENCE
PROCEED NORTH 09°03'23” WEST FOR A DISTANCE OF 55.77 FEET; THENCE
PROCEED NORTH 83°53'31” WEST FOR A DISTANCE OF 80.22 FEET; THENCE
PROCEED NORTH 31°23'14” WEST FOR A DISTANCE OF 73.03 FEET; THENCE
PROCEED SOUTH 84°27'31” EAST FOR A DISTANCE OF 119.95 FEET; THENCE
PROCEED NORTH 44°29'14” EAST FOR A DISTANCE OF 137.55 FEET; THENCE
PROCEED NORTH 40°14'35” EAST FOR A DISTANCE OF 82.32 FEET; THENCE PROCEED
SOUTH 88°59'09” EAST FOR A DISTANCE OF 26.73 FEET; THENCE PROCEED NORTH
73°03'05” EAST FOR A DISTANCE OF 147.48 FEET; THENCE PROCEED NORTH 28°32'39”
EAST FOR A DISTANCE OF 99.73 FEET; THENCE PROCEED NORTH 60°13'08” EAST FOR
A DISTANCE OF 93.21 FEET; THENCE PROCEED SOUTH 89°43'36” EAST FOR A
DISTANCE OF 86.92 FEET; THENCE PROCEED SOUTH 48°23'56” EAST FOR A
Page 256 of 354
DISTANCE OF 98.50 FEET; THENCE PROCEED SOUTH 63°10'46” EAST FOR A
DISTANCE OF 89.93 FEET; THENCE PROCEED SOUTH 70°06'39” EAST FOR A
DISTANCE OF 87.92 FEET; THENCE PROCEED NORTH 82°26'59” EAST FOR A
DISTANCE OF 138.29 FEET; THENCE PROCEED NORTH 74°46'48” EAST FOR A
DISTANCE OF 30.52 FEET; THENCE PROCEED NORTH 89°24'10” EAST FOR A
DISTANCE OF 57.15 FEET; THENCE PROCEED NORTH 80°26'21” EAST FOR A
DISTANCE OF 101.74 FEET; THENCE PROCEED NORTH 54°23'18” EAST FOR A
DISTANCE OF 108.23 FEET; THENCE PROCEED NORTH 69°57'20” EAST FOR A
DISTANCE OF 53.94 FEET; THENCE PROCEED NORTH 81°30'11” EAST FOR A
DISTANCE OF 71.58 FEET; THENCE PROCEED SOUTH 17°05'48” EAST FOR A
DISTANCE OF 48.38 FEET; THENCE PROCEED SOUTH 74°43'18” EAST FOR A
DISTANCE OF 130.19 FEET TO THE WESTERLY RIGHT OF WAY (R/W) LINE OF PRICE-
GREGORY WAY (80' PUBLIC R/W), SAID POINT BEING ON A CURVE CONCAVE TO
THE EAST HAVING A RADIUS OF 310.00 FEET; THENCE PROCEED SOUTHWESTERLY
ALONG THE ARC OF SAID CURVED R/W FOR AN ARC DISTANCE OF 44.31 FEET
(CHORD BEARING SOUTH 06°36'19” WEST, CHORD = 44.27 FEET, DELTA = 8°11'22”)
TO THE PONT OF TANGENCY OF SAID CURVE; THENCE PROCEED SOUTH 02°16'07”
WEST ALONG SAID WESTERLY R/W FOR A DISTANCE OF 88.48 FEET TO THE POINT
OF A CURVATURE OF A CIRCULAR CURVE CONCAVE TO THE NORTHWEST HAVING
A RADIUS OF 25.00 FEET; THENCE PROCEED SOUTHWESTERLY ALONG THE ARC OF
SAID CURVED R/W FOR AN ARC DISTANCE OF 39.21 FEET (CHORD BEARING =
SOUTH 47°38'11” WEST, CHORD = 35.32 FEET, DELTA = 89°49'06”) TO THE POINT OF
TANGENCY OF SAID CURVE, SAID POINT BEING ON THE NORTHERLY R/W LINE OF
CROSSON STREET (R/W VARIES); THENCE PROCEED NORTH 87°41'51” WEST ALONG
SAID NORTHERLY R/W FOR A DISTANCE OF 289.73 FEET TO THE WESTERLY R/W OF
SAID CROSSON STREET; THENCE DEPARTING SAID NORTHERLY R/W, PROCEED
SOUTH 02°16'53” WEST ALONG SAID WESTERLY R/W FOR A DISTANCE OF 49.98 FEET
TO THE SOUTHERLY R/W OF SAID CROSSON STREET; THENCE PROCEED SOUTH
87°41'49” EAST ALONG SAID SOUTHERLY R/W FOR A DISTANCE OF 234.84 FEET;
THENCE PROCEED SOUTH 02°27'36” WEST ALONG SAID SOUTHERLY R/W FOR A
DISTANCE OF 181.97 FEET; THENCE PROCEED SOUTH 87°33'04” EAST ALONG SAID
SOUTHERLY R/W FOR A DISTANCE OF 100.08 FEET; THENCE PROCEED NORTH
02°26'58” EAST ALONG SAID SOUTHERLY R/W FOR A DISTANCE OF 99.99 FEET;
THENCE PROCEED SOUTH 87°08'08” EAST ALONG SAID SOUTHERLY R/W FOR A
DISTANCE OF 33.71 FEET; THENCE PROCEED NORTH 07°22'59” EAST ALONG SAID
SOUTHERLY R/W FOR A DISTANCE OF 67.14 FEET; THENCE PROCEED SOUTH
87°38'52” EAST ALONG SAID SOUTHERLY R/W FOR A DISTANCE OF 91.57 FEET TO
THE POINT OF CURVATURE OF A CIRCULAR CURVE CONCAVE TO THE SOUTH
HAVING A RADIUS OF 690.00 FEET; THENCE PROCEED EASTERLY ALONG THE ARC
OF SAID CURVED R/W FOR AN ARC DISTANCE OF 55.22 FEET (CHORD BEARING =
SOUTH 85°16'15” EAST, CHORD = 55.21 FEET, DELTA = 04°35'08”); THENCE
DEPARTING SAID SOUTHERLY R/W, PROCEED SOUTH 23°45'46” WEST FOR A
DISTANCE OF 72.17 FEET; THENCE PROCEED SOUTH 10°45'20” WEST FOR A
DISTANCE OF 55.01 FEET; THENCE PROCEED SOUTH 17°12'28” EAST FOR A
DISTANCE OF 68.61 FEET; THENCE PROCEED SOUTH 08°29'14” EAST FOR A
DISTANCE OF 51.59 FEET TO THE NORTHERLY R/W LINE OF MIRAGE AVENUE (R/W
VARIES); THENCE PROCEED SOUTH 73°45'24” WEST ALONG SAID NORTHERLY R/W
LINE FOR A DISTANCE OF 475.00 FEET TO THE POINT OF CURVATURE OF A
CIRCULAR CURVE CONCAVE TO THE SOUTHEAST HAVING A RADIUS OF 330.00
FEET; THENCE PROCEED SOUTHWESTERLY ALONG THE ARC OF SAID CURVED R/W
FOR AN ARC DISTANCE OF 69.07 FEET (CHORD BEARING = SOUTH 67°45'34” WEST,
CHORD = 68.94 FEET, DELTA = 11°59'29”) TO THE POINT OF TANGENCY OF SAID
Page 257 of 354
CURVE; THENCE PROCEED SOUTH 61°45'49” WEST ALONG SAID NORTHERLY R/W
AND THE NORTH LINE OF THAT PARCEL AS DESCRIBED IN OFFICIAL RECORDS
BOOK 2434, PAGE 3587, OF THE PUBLIC RECORDS OF SAID COUNTY, FOR A
DISTANCE OF 207.13 FEET; THENCE PROCEED SOUTH 85°45'05” WEST ALONG SAID
NORTH LINE AND THE NORTH LINE OF THE AFORESAID PARCEL RECORDED IN
OFFICIAL RECORDS BOOK 2968, PAGE 4315 FOR A DISTANCE OF 959.07 FEET TO THE
POINT OF BEGINNING. LYING IN AND BEING A PORTION OF SECTION 29, TOWNSHIP
3 NORTH, RANGE 23 WEST, OKALOOSA COUNTY AND CONTAINING 23.4 ACRES
MORE OR LESS.
SECTION 3 – MAP UPDATE. The Crestview Zoning Map, current edition, is hereby amended to reflect
the above changes concurrent with passage of this ordinance, which is attached hereto.
SECTION 4 – SEVERABILITY. If any word, phrase, sentence, paragraph or provision of this ordinance or the
application thereof to any person or circumstance is held invalid or unconstitutional, such finding shall not affect
the other provisions or applications of this ordinance which can be given effect without the invalid or
unconstitutional provision or application, and to this end the provisions of this ordinance are declared severable.
SECTION 5 – SCRIVENER’S ERRORS. The correction of typographical errors which do not affect the intent
of this Ordinance may be authorized by the City Manager or the City Manager’s designee, without public hearing,
by filing a corrected or re-codified copy with the City Clerk.
SECTION 6 – ORDINANCE TO BE LIBERALLY CONSTRUED. This Ordinance shall be liberally
construed in order to effectively carry out the purposes hereof which are deemed not to adversely affect public
health, safety, or welfare.
SECTION 7 – REPEAL OF CONFLICTING CODES, ORDINANCES, AND RESOLUTIONS. All
Charter provisions, codes, ordinances and resolutions or parts of charter provisions, codes, ordinances and
resolutions or portions thereof of the City of Crestview, in conflict with the provisions of this Ordinance are
hereby repealed to the extent of such conflict.
SECTION 8 – EFFECTIVE DATE. This ordinance shall take effect immediately upon its adoption.
PASSED AND ADOPTED ON SECOND READING BY THE CITY COUNCIL OF CRESTVIEW,
FLORIDA ON THE __________________ DAY OF ____________________, 2022.
APPROVED BY ME THIS _______________________DAY OF _________________________, 2022.
______________________________________
J. B. WHITTEN, Mayor
ATTEST:
_____________________________________
MARYANNE SCHRADER
City Clerk
Page 258 of 354
Page 259 of 354
I-10
S FERDON BLVD
P J ADAMS PKWY
I-10
S FERDON BLVD
Vicinity Map
¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
Not to Scale
Subject Parcel
Page 260 of 354
I-10
R A S B E R R Y R D
M I R A G E A V E
CROSSON ST
PRICE-GREGORY WAY
S FERDON BLVD
MALIBU ST
I-10
I-10
S FERDON BLVD
Existing Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 400200
Feet
Legend
Subject Parcel
City Limits
Existing Use
Hotels andMunicipalNo AG AcreProfessionRestaurantStoresSupermarketTimberlandVacantVacant CommercialVacant/CommercialWasteland
Page 261 of 354
I-10
R A S B E R R Y R D
M I R A G E A V E
CROSSON ST
PRICE-GREGORY WAY
S FERDON BLVD
MALIBU ST
I-10
I-10
S FERDON BLVD
CurrentFuture Land Use¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 400200
Feet
Legend
Subject Parcel
City Limits
City Future Land Use
Commercial (C)Industrial (IN)Mixed Use (MU)Conservation (CON)Public Lands (PL)Residential (R)
County Future Land Use
Mixed Use (MU)
Page 262 of 354
I-10
R A S B E R R Y R D
M I R A G E A V E
CROSSON ST
PRICE-GREGORY WAY
S FERDON BLVD
MALIBU ST
I-10
I-10
S FERDON BLVD
CurrentZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 400200
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County Zoning
Mixed Use (MU)
Page 263 of 354
I-10
R A S B E R R Y R D
M I R A G E A V E
CROSSON ST
PRICE-GREGORY WAY
S FERDON BLVD
MALIBU ST
I-10
I-10
S FERDON BLVD
ProposedZoning¯
PREPARED BY CITY OF CRESTVIEW COMMUNITY DEVELOPMENT SERVICESPARCEL INFORMATION PROVIDED BYOKALOOSA COUNTY GIS DEPARTMENTNAD 1983 STATE PLANE, NORTH ZONEU.S. SURVEY FEET
0 400200
Feet
Legend
Subject Parcel
City Limits
City Zoning
Single Family Low Density District (R-1)Single Family Medium Density District(R-2)Single and Multi-Family DwellingDistrict (R-3)Mixed Use (MU)Commercial (C-1)Commercial (C-2)Industrial (IN)Public Lands (P)Conservation (E)
County Zoning
Mixed Use (MU)
Page 264 of 354
CITY OF CRESTVIEW Item # 10.1.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Action Item
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Jessica Leavins, Administrative Services Director
DATE:3/10/2022
SUBJECT:HR Manual Updates
BACKGROUND:
In 2019, the City adopted a new Human Resources Manual. The Human Resources Manual sets policy for
most areas of the employee experience, including hiring, selection, separations, employee conduct, employee
benefits, pay, discipline, performance evaluations, complaints, safety, communications. Changes to the
Human Resources Manual occurred in 2020 to clarify policies and add a volunteer policy and workplace
monitoring policy.
The City of Crestview has additional policies that govern the use of technology and communications, which are
referenced in the manual but separate documents available to employees on the intranet.
DISCUSSION:
This year's updates to the manual include many clarifications in policy and changes related to software or title
changes. Additionally, the 2022 Human Resources Manual includes changes to the rehiring policy to allow for
the immediate rehire of retirees into part-time positions, a change in the rate of mileage reimbursement to
match the federal rate, integration of contagious disease standards, and addition of our new electronic
timekeeping and employee evaluation policy.
Two additional policies are attached that will not be a part of the Human Resources Manual. (1) The vehicle
stipend policy allows for a stipend for employees in divisions without an assigned city vehicle at the discretion
of the City Manager. This policy reduces the administrative burden of the reimbursement process and reduces
the costs to the city overall by reducing the number of vehicles in our fleet. There is a current need to provide
a stipend for the two employees in the Public Information Officers Division. (2) The second policy is for
reimbursement of gym membership dues. This policy is part of our partnership with Bluecross Blueshield of
Florida and has no cost to the city.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Page 265 of 354
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
The total cost for the remainder of the fiscal year as it relates to the vehicle stipend would be $2,400.00 and is
available within the city manager's budget.
RECOMMENDED ACTION
Staff respectfully requests council approve the revised Human Resources Manual and attached policies.
Attachments
1.Human Resources Manual update 22
2.gym membership memo
3.POV stipend memo
Page 266 of 354
20202022
City of Crestview
Human Resources Manual
Page 267 of 354
LISTING OF CITY OFFICALS
Elected Officials:
Mayor:
J B Whitten
Council Members:
Shannon Hayes, Mayor Pro Tem
Joe Blocker
Andrew Rencich
Douglas CappsHarry LeBoeuf
Cynthia Brown
City Clerk:
Elizabeth RoyMaryanne Schrader
City Attorney:
Johnathan Holloway
City Manager:
Tim Bolduc
Page 268 of 354
Table of Contents
AT- WILL EMPLOYMENT...............................................................................................................................7
AMERICANS WITH DISABILITY ACT ..............................................................................................................7
EQUAL OPPORTUNITY AND TREATMENT ....................................................................................................8
CHAPTER ONE HIRING, SELECTION, SEPARATION ...................................................................................9
A. POLICY..............................................................................................................................................9
B. APPLICATIONS .................................................................................................................................9
C. SELECTION.....................................................................................................................................10
D. VETERANS PREFFERENCE POLICY ..................................................................................................10
E. PRE-EMPLOYMENT........................................................................................................................10
F. APPLICATION RETENTION..............................................................................................................10
G. INTERNAL APPLICANTS..................................................................................................................11
H. REHIRES .........................................................................................................................................11
I. NEW HIRE OnBoarding ..................................................................................................................11
J. SEPARATION OF EMPLOYMENT.....................................................................................................12
K. PERSONNEL FILE............................................................................................................................12
CHAPTER 2 CONDUCT............................................................................................................................13
A. POLICY ...........................................................................................................................................13
B. PERSONAL CONDUCT.....................................................................................................................13
C. CONFLICT OF INTEREST..................................................................................................................14
D. POLITICAL ACTIVITY.......................................................................................................................14
E. EMPLOYMENT OF RELATIVES........................................................................................................15
F. FRATERNIZATION POLICY...............................................................................................................15
G. DRESS AND APPEARANCE..............................................................................................................15
H. OUTSIDE EMPLOYMENT ................................................................................................................16
I. IDENTIFICATION.............................................................................................................................16
J. SMOKING.......................................................................................................................................16
K. SOLICITATION AND DISTRIBUTION................................................................................................16
L. USE OF CITY PROPERTY..................................................................................................................16
M. CONFIDENTIALITY..........................................................................................................................17
N. ATTENDANCE.................................................................................................................................17
CHAPTER 3 DRUG-FREE WORKPLACE AND ALCOHOL POLICY ..............................................................18
A. POLICY ...........................................................................................................................................18
B. PROHIBITIONS................................................................................................................................18
Page 269 of 354
C. TESTING.........................................................................................................................................19
D. EMPLOYEE ASSISTANCE.................................................................................................................20
CHAPTER 4 SEXUAL AND OTHER FORMS OF HARRASSMENT ..............................................................21
A. SEXUAL HARRASSMENT POLICY.....................................................................................................21
B. PROCEDURE...................................................................................................................................22
D. HARRASSMENT POLICY..................................................................................................................23
E. PROCEDURE...................................................................................................................................23
f. WORKPLACE VIOLENCE PREVENTION............................................................................................24
CHAPTER 5 PAY .....................................................................................................................................25
A. POLICY ...........................................................................................................................................25
B. CLASSIFICATIONS...........................................................................................................................25
C. DOCUMENTATION.........................................................................................................................25
D. WORK WEEK..................................................................................................................................25
E. BREAKS ..........................................................................................................................................26
F. OVERTIME......................................................................................................................................26
G. CALL-BACK .....................................................................................................................................26
H. STAND- BY......................................................................................................................................26
I. OUT OF CLASS WORK.....................................................................................................................27
J. COMPENSATORY TIME ..................................................................................................................27
K. CAREER INCENTIVE PAY AND SUPPLEMENTAL PAY.......................................................................27
L. PROMOTIONS................................................................................................................................27
CHAPTER 6 EMPLOYEE BENEFITS ..........................................................................................................28
A. POLICY INTRODUCTION.................................................................................................................28
B. RETIREMENT..................................................................................................................................28
C. EMPLOYEE GROUP INSURANCE.....................................................................................................28
D. EMPLOYEE ASSISTANCE PROGRAM...............................................................................................28
E. HOLIDAYS.......................................................................................................................................29
F. PAID TIME OFF POLICY...................................................................................................................31
G. BEREAVEMENT LEAVE ...................................................................................................................32
H. JURY DUTY.....................................................................................................................................32
J. DOMESTIC VIOLENCE LEAVE..........................................................................................................33
K. MILITARY LEAVE.............................................................................................................................33
a. Reservist .....................................................................................................................................33
b. Active duty..................................................................................................................................34
c. State of Emergency.....................................................................................................................34
L. LEAVE WITHOUT PAY.....................................................................................................................35
Page 270 of 354
M. WORKERS’ COMPENSATION..........................................................................................................35
N. TUITION REIMBURSEMENT PROGRAM. ........................................................................................36
O. TRAVEL REIMBURSEMENT.............................................................................................................37
P. LEAVE BUY BACK............................................................................................................................37
CHAPTER 7 LEAVE DONATION ..............................................................................................................38
A. POLICY ...........................................................................................................................................38
B. GUIDELINES ...................................................................................................................................38
C. DONATION OF TIME ......................................................................................................................38
D. REQUESTING DONATED TIME........................................................................................................38
CHAPTER 8 FAMILY AND MEDICAL LEAVE ACT .....................................................................................39
A. POLICY ...........................................................................................................................................39
B. LACTATION POLICY........................................................................................................................40
C. MILITARY CAREGIVER LEAVE .........................................................................................................40
D. MILITARY EXIGENCY LEAVE............................................................................................................40
CHAPTER 9 DISCIPLINE ..........................................................................................................................41
A. POLICY ...........................................................................................................................................41
B. PROCEDURE...................................................................................................................................41
C. EGREGIOUS ACTS...........................................................................................................................42
D. CRIMINAL AND CIVIL ACTION........................................................................................................42
E. APPEAL...........................................................................................................................................42
CHAPTER 10 PERFORMANCE EVALUATIONS ......................................................................................43
A. POLICY ...........................................................................................................................................43
B. APPEAL...........................................................................................................................................43
CHAPTER 11 COMPLAINTS ..................................................................................................................44
A. POLICY ...........................................................................................................................................44
B. PROCEDURES.................................................................................................................................44
1. Supervisor Level..........................................................................................................................44
2. Department Head Level..............................................................................................................44
3. Human Resources level...............................................................................................................45
4. City Manager Level.....................................................................................................................45
C. NON-RETALIATION POLICY............................................................................................................45
Complaint Process Flow Chart ...............................................................................................................46
CHAPTER 12 SAFETY ...........................................................................................................................47
A. POLICY ...........................................................................................................................................47
B. commitment TO SAFETY................................................................................................................47
C. ACCIDENT REPORTING...................................................................................................................47
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D. TRAINING.......................................................................................................................................48
E. SAFETY EQUIPMENT......................................................................................................................48
F. MOTOR VEHICLE RECORD CHECKS................................................................................................48
CHAPTER 13 COMMUNICATIONS .......................................................................................................49
A. DEVICES .........................................................................................................................................49
B. PRIVACY.........................................................................................................................................49
C. COMMUNICATION WITH THE MEDIA............................................................................................49
D. PUBLIC RECORDS REQUEST ...........................................................................................................49
CHAPTER 14 SOCIAL MEDIA POLICY....................................................................................................50
A. POLICY ...........................................................................................................................................50
B. MONiTORING AND PRIVACY..........................................................................................................50
C. PROHIBITIONS................................................................................................................................50
D. NON-RETALIATION POLICY............................................................................................................51
CHAPTER 15 SEVERE WEATHER ..........................................................................................................52
A. POLICY ...........................................................................................................................................52
B. COMMUNICATION.........................................................................................................................52
C. LEAVE.............................................................................................................................................52
CHAPTER 16 iNTERNSHIP AND VOLUNTEER POLICY ..........................................................................53
B. INTERNSHIP PROCEDURES.............................................................................................................53
C. VOLUNTEER PROCEDURES.............................................................................................................54
CHAPTER 17 WORKPLACE MONITORING ...........................................................................................55
CHAPTER 18 VOLUNTEERISM POLICY .................................................................................................56
HUMAN RESOURCES MANUAL ACKNOWLEDGMENT AND RECEIPT ........................................................57
RECIEPT OF CITY OF CRESTVIEW HARRASSMENT POLICY .........................................................................58
Consent to Photograph ..............................................................................................................................59
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INTRODUCTION
Welcome to the City of Crestview. We are glad you are a part of our team; we believe employees are our most
valuable asset. Our success is significantly contributed to our ability to recruit, hire and maintain a highly
qualified and productive workforce that truly enjoys working for the City.
The City of Crestview’s goal is to provide exceptional municipal services by employing and retaining individuals
who display pride in their work and meet the standards of performance set by their department. This Human
Resources Manual will help us achieve this goal. The City of Crestview, henceforth known as the City, advocates
the concept that maximum efficiency and effectiveness can be attained through a management system devoted
to sound and fair principals.
As a condition of employment, the City expects all employees to comply with the rules and regulations set forth
in this manual, the City Charter and Code, Florida Statutes, federal regulations and safety standards while
performing their duties as an employee of the City of Crestview. As such, all employees should read the City of
Crestview Human Resources Manual as a part of their new hire orientation with the City and provide
certification to the Human Resources Department that this has been accomplished.
Additionally, City firefighters are covered by a union contract that supersedes this policy manual unless
otherwise noted in the contract. Firefighters and sworn police officers are subject to additional departmental
policies regarding conduct, investigationsinvestigations, and work schedules.
AT- WILL EMPLOYMENT
Please keep in mind as you read to refer to this handbook that its contents are not intended to and do not
create a contract between the City and any employee. This includes Department Heads, who work at the
discretion of the City Manager. Nothing in this handbook binds the City or any employee to any specific
procedure, policy, benefit, working condition or period of employment. Nor is the manual designed to be all
inclusive. These policies may be changed at any time. Employment with the City is at-will, meaning that the
employment relationship can be terminated at any time by either party.
Any salary figures provided to an employee in annual or monthly terms are stated for the sake of convenience
or to facilitate comparisons and are not intended and do not create an employment contract for any specific
period of time.
AMERICANS WITH DISABILITY ACT
To ensure equal employment opportunities to qualified individuals with a disability, the City will make
reasonable accommodations for the known disability of an otherwise qualified individual, unless undue
hardship on the operation of the City would result
Employees who may require a reasonable accommodation should contact the Human Resources Department.
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EQUAL OPPORTUNITY AND TREATMENT
The City is committed to providing equal opportunity and treatment for all individuals. This policy is a vital
component of all our policies, procedures, and practices.
There shall be no discrimination against any person in recruitment, examination, hiring or appointment,
training, promotion, retention, or any other personnel action because of disability, political affiliation, race,
color, sex, age, religion, pregnancy, national origin, genetic information, marital status, or other non-merit
factors.
All employees are required to comply with this policy. Supervisors and Department Heads are expected to
cooperate fully; all personnel actions, including but not limited to transfers, hiring and rehiring, benefits,
compensation, education, recreational and social programs, sponsored trainings, promotions, and layoffs, will
be monitored by the Human Resources Department for compliance.
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CHAPTER ONE HIRING, SELECTION, SEPARATION
A.POLICY
The City is committed to providing equal opportunity and treatment for all individuals. Individuals shall
be recruited from a geographic area as wide as necessary to assure the objectives of the City are
reached; however, in cases where City residents and non-residents are equally qualified for a vacancy,
the resident shall receive first consideration. Military veterans shall be given preference in accordance
with current federal and state laws. There shall be no discrimination against any person in recruitment,
examination, hiring or appointment, training, promotion, retention, or any other personnel action
because of disability, political affiliation, race, color, sex, age, religion, pregnancy, national origin,
genetic information, marital status, or other non-merit factors.
The City does not discriminate on the basis of gender, pregnancy, childbirth, or other pregnancy related
conditions. Pregnancy will be treated like all other temporary disabilities and reasonable
accommodations will be made. Women affected by a pregnancy related condition will be treated as
other applicants and employees based on their ability to complete the essential duties of the job. This
provision also applies to women who have previously been pregnant or intend on becoming pregnant.
Additionally, the City will not discriminate against any woman who is breastfeeding or lactating.
B.APPLICATIONS
The City utilizes an online application process form and all applicants must utilize use the City’s website
form which can be obtained in person at City Hall or online at the City’s website. In order to be
considered for employment, the City’s application form must be complete. Resumes and other
documents will not be accepted in lieu of the application form.
The City’s hiring process is centralized, with all applications being received by the Human Resources
Department. Departments should refer applicants to the Human Resources Department, as any
applications received by other departments will not be considered.
When a job vacancy occurs or is projected to occur within the City, the department heads shall
immediately submit a Personnel Action Requestrequisition for replacement. to the Human Resources
Department to requisition a replacement. Human Resources will ensure the funding for the position
has been authorized for the current fiscal year and review any employees eligible for recall. Then the
Human Resources Department will review and post a job announcement for a minimum of five (5) days.
The Human Resources Department will then collect and process applications received and provide this
information to the department headassigned hiring manager.
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HIRING, SELECTION, AND SEPARATION CONTINUED
C.SELECTION
The supervisor shall rank the applications based on qualifications for the job and ascertain which
applicant will be considered for interview. Interviews will be conducted by a group of employees
familiar with the duties of the position, such as Human Resources, Department Head, direct supervisor,
or senior employees in the department. The remaining applications shall be annotated and returned
to the Human Resources office for retention. Each application should be annotated with date of review
and numerical rank based on qualifications in order to indicate that the application was considered but
not selected for interview. The supervisor may choose to provide any additional information on the
form essential to the consideration process.
Once the Department Headhiring manager makes a decision to hire, all applications used within the
interview process shall be annotated with essential data and returned to the Human Resources
Department. Human Resources will then provide the candidate with an offer letter and schedule the
required pre-employment screenings.
D. VETERANS PREFFERENCE POLICY
During the application process eligible veterans will receive preference. The purpose of preferential
credits for military service is to assist qualified applicants in transitioning from the military to civilian
careers. The program also provides assistance via preferential credits to the spouses of former service
members with service-connected disabilities and to the surviving spouse of a person who died while in
the service.
There are three distinct military preferential credit programs all of which require the applicant to first
meet the minimum qualifications for the job and then be successful in the evaluation process.
Preference eligibility refers to sole survivor status (0 points), non-disabled eligible veteran (5 points),
and eligible disable veteran (10 points). The credits are only applied to the successful candidate's final
score. Human Resources will calculate the applicant’s eligible credits and provide the score to the
supervisor to add the evaluation score.
E. PRE-EMPLOYMENT
Upon selection of a candidate for hire employees a contingent job offer will be made. After the offer
is accepted pre-employment screenings will be conducted. All pPresumptive new hires will have their
references, employment history, and background screened based upon the requirements of the
position. All safety sensitive positions must complete a drug screening with negative results.
Additionally, firefighters and sworn police officers will complete a physical exam, fitness test, and EKG
test due to the nature of the job; firefighters must also attest that they have not been a user of tobacco
or tobacco products for at least one-year preceding application for certification as a firefighter. Police
candidates must also complete a written exam.
F. APPLICATION RETENTION
The Human Resources Department shall log, categorize, and file applications for employment.
Application will be retained in accordance with Florida public records law. Applications for past
openings will not be considered for new openings; applicants must reapply for each new posting. At
the end of 12 months from the application date, applications will be purged from the active files and
destroyed; except those executed by the employees who were laid off.
HIRING, SELECTION, AND SEPARATION CONTINUED
G. INTERNAL APPLICANTS
Employees who have successfully completed their probationary period may apply for positions available
within the City. If the employee meets the requirements for the position, as advertised, the employee
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will be granted an interview. Employees should submit an internal application to the Human Resources
department.
H. REHIRES
a. A former employee in layoff status will be considered for all open positions for which they can
perform the essential duties and meet the basic requirements of the job.
b. Retirees are only eligible for rehire into part time positions. They will not be eligible until they
have been retired for six months or more.
NOTE: All former employees seeking rehire will have to pass all appropriate pre-employment screenings to be
considered for employment. Additionally, they, like all new hires, will be required to provide proof of all
required certifications, licenses, and education.
I. NEW HIRE ONBOARDINGONBOARDING
All new employees will complete new hire orientation, also known as in processing, with Human
Resources. Departments may will conduct their own additional orientation as relevant to their
procedures. During orientation Human Resources will review the employee’s job description, brief on
the city organizational structure, identify elected officials and department heads, advise of physical
locations of various city departments, and evaluation procedures, gather any required documents,
discuss payroll requirements and any other essential items necessary to affect a smooth transition into
City work. The individual department will issue appropriate work gear and equipment, provide a work
schedule and discuss job specific safety procedures.
New employees will be required to complete an onboarding period of no less than two months before
they are eligible for employee benefits. The City reserves the right to a one-time extension of no more
than two months. However, all City employees are employed at will and this relationship may be
terminated by either party at any time.
An onboarding period of 12 months will apply to firefighters, sworn police officers, and all exempt level
new hires. This will be for the purposes of performance evaluation and not effect benefit eligibility.
Full-time employees who satisfactorily complete the requirements of the initial sixty day probationary
period shall be granted fringe benefits e.g. paid leave, retroactive to the original employment date. If
the employee is unable to meet the departmental standards during the probationary period, he or she
will be discharged from the City service.
Commented [JL1]:
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HIRING, SELECTION, AND SEPARATION CONTINUED
J. SEPARATION OF EMPLOYMENT
General employees are requested to give two weeks’ notice, in writing, to the City when separating
employment. This does not include leave time or holidays. Additional notice is appreciated when
possible. Department Heads and employees in positions that require degrees, certifications, or other
specialized training are requested to give 30 days’ notice. Employees who do not follow the guidelines
for separation notice may not be eligible for rehire. The City reserves the right to not honor a
resignation notice period and end the employment relationship immediately.
All employees separating from the City will process out with the Human Resources Department, at
times, an additional out-processing with the individual’s department may be required. Individual
departments shall insure that all tools, uniforms, vehicles, equipment, keys, etc., issued to the employee
are turned in before departure. Items that cannot be accounted for shall be listed on the Personnel
Action Request. An employee’s final check will be provided on the next scheduled payday.
Any City property not returned at the time of separation may lead to payroll deduction from the
employee’s final check. Employees will be charged no more than the cost to the City for the item.
Department Heads are responsible for providing Human Resources with a current listing of all City
property assigned to an employee.
K. PERSONNEL FILE
a. Storage
All personnel files are maintained solely by the Human Resources Department. Records are
confidential, information is only accessed on a need-to-know basis. All transactions including
processing in and out of City employment, use of leave, evaluations, trainings, classification changes,
and pay changes will be documented in the employee’s file.
b. Review
City employees may view and request a copy of personnel records. Employees may make an
appointment with Human Resources and their file will be provided at the time of the appointment.
Personnel files will be disposed of according to all applicable laws.
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CHAPTER 2 CONDUCT
A. POLICY
This Code of Conduct provides guidelines for City employees in order to ensure compliance with legal
and ethical standards in work related matters. The code sets forth standards of acceptable behavior
for employees in the performance of their duties and in certain situations outside of the performance
of their assigned duties. Police and firefighters are held to an additional code of conduct pursuant to
Florida Statute Chapter 11.
The City expects employees to act with integrity and professionalism when carrying out their job duties.
The code lists examples of unacceptable performance or conduct. However, this list is not exhausted
or comprehensive. The actions listed and other violations of the Code of Conduct will result in
disciplinary action up to termination.
a. Stealing or misappropriation, damage or destruction of City property
b. Assault, battery, fighting, provoking, or any behaviors that endanger another
c. Dishonesty, falsifying records, or providing false information
d. Unauthorized disclosure of confidential information
e. Failure to report for a shift, leaving work early without authorization
f. Excessive tardiness
g. Failure to comply with the drug and alcohol policy
h. Failure to comply with employment policies including safety policies
i. Poor work habits, excessive breaks, loitering, work avoidance
j. Do not litter or contribute to unsanitary conditions on City property
k. Do not make false or malicious statements about the City, its’ employees, citizens or vendors
l. Be courteous and polite to co-workers, citizens, and vendors
m. Keep your work area clean and safe at all times
n. Gambling of any kind is prohibited on City property, unless previously authorized
o. Report any errors made by yourself or others that could affect City operations
p. Do not post, remove, or alter written or printed materials from City property without authorization
q. Failure to follow directions
B. PERSONAL CONDUCT
The City respects the privacy interests of employees and recognizes the right to conduct their personal
lives free from interference. However, employees should keep in mind that their behavior, even while
off duty, is a representation of the City to the public. Additionally, certain types of off duty behavior
may reflect poorly on an employee’s character and judgment, impacting his or her standing as an
employee. Therefore, employees who engage in unprofessional disreputable behavior or criminal or
other serious misconduct may be subject to disciplinary action up to termination. Employees are
required to report any arrest to their supervisor immediately.
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C. CONFLICT OF INTEREST
To avoid misunderstandings and conflicts of interest that could arise, City employees shall adhere to
the following rules:
a. Employees shall not accept any gifts, favors or services valued more than $25 from any person
or agency that might reasonably tend to improperly influence them in the discharge of their
official duties.
b. Employees shall not use or attempt to use their position to secure special privileges or
exemptions for themselves or others except as may be provided by policy or law.
c. Employees shall not disclose confidential information gained by reason of their official position,
nor shall they otherwise use such information for their personal gain or benefit.
d. An employee of the City who is an officer, director, agent, member of, or owns controlling
interest in any corporation, firm, partnership, or other business entityentity, which is subject to
the regulation of, or which has substantial business commitments with the City, shall file a
sworn statement to that effect with the Human Resources Department.
e. Employees shall not transact any business in their official capacity with any business entity of
which they own a substantial interest.
f. Employees shall not have personal investments in any enterprise that will create a substantial
conflict between their private interest and the public interest.
g. Certain designated employees shall be required annually to register with the State of Florida
e.g., elected officials serving in a full-time employment status, department heads, etc.
h. Conducting or attempting to conduct private business of any kind during work hours or on City
property without prior permission.
i. Supervisors should not accept gifts or favors from their employees.
D. POLITICAL ACTIVITY
Employees shall not use official authority or influence in any way for or against candidates for elective
office (municipal, county, state or federal) during working hours or in any manner that may interfere
with the performance of their duties.
Employees shall not solicit orally or by letter or be in any other manner concerned in obtaining any
assessments, contributions or services for any political party from any employee during his or her
working hours or service to the City.
Nothing contained herein shall be construed to restrict the right of any employee to hold membership
in, and support a political party, to vote as he/she chooses, to express opinions on all political subjects
and candidates, to maintain political neutrality, to attend political meetings after working hours, or to
campaign actively during off-duty hours in all areas of political activity.
Any employee who desires to campaign and seek election to a political office may do so providing the
campaigning does not interfere with their normal duty or job performance. Such employees may resign
or take leave of absence.
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E. EMPLOYMENT OF RELATIVES
The City does not automatically prohibit members of the same family from working for the City. Each
situation involving employment of a relative must be reviewed on its own individual merits. As a general
guideline, however, employees should know that the City will not allow the employment of relatives in
any situation where a conflict of interest exists or where there is a substantial likelihood that a conflict
of interest will arise, such as a relative working under the direct supervision of another, one relative
being responsible for the job performance evaluation of another, one relative being directly involved in
job actions with regard to another. It is the obligation of all affected employees to immediately advise
the Human Resources Department if a change in his situation occurs or is anticipated that will result in
his becoming related to another employee so the effect, if any, of the relationship on City operations
may be fully explored and appropriate action taken. Married employees are treated as related.
F. FRATERNIZATION POLICY
Department Heads, supervisors and other managers are prohibited from dating any employee under
their supervision. Such relationships can be disruptive to the work environment, create a conflict or
the appearance of a conflict of interest, and lead to charges of favoritism, discrimination, and sexual
harassment. Accordingly, as a policy the City of Crestview strictly prohibits supervisors from dating or
engaging in romantic or sexual relationships with employees under their supervision. Any relationship
must be disclosed so immediate steps can be taken to resolve conflicts with this policy. Violation of this
policy shall be subject to disciplinary procedures up to termination.
This policy shall be implemented in a nondiscriminatory manner and the City of Crestview shall take any
steps necessary to avoid disparate impact on either sex. This policy is not intended to discourage
friendship between co-workers or between supervisors and employees. This policy applies only to
consensual romantic or sexual relationships between employees; unwanted sexual attention (including
physical contact) and sexually oriented behavior with the purpose or effect of creating an offensive
environment is strictly prohibited.
G. DRESS AND APPEARANCE
City employees are expected to maintain acceptable standards of dress and appearance. No attempt is
made to set specific standards; however, the important factor to consider is the impression created.
What is appropriate for employees in one department may not be for another. Employees should
consult their Department Heads with respect to appropriate attire for their specific job.
No clothing, jewelry, or grooming standards will be allowed if they in anyway impair the employee’s
safety, including but not limited to vision, equipment operation, or protective equipment fit.
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H. OUTSIDE EMPLOYMENT
The City provides necessary public services and needs all employees to perform at their peak while on
duty. Outside employment is allowed so long as it does not interfere with assigned duties including
mandatory overtime and call-back hours, detract from the efficiency or effectiveness of the employee,
create a conflict of interest, or discredit the City. Employees should notify their supervisor of their
secondary employment.
I. IDENTIFICATION
All City employees must wear an identification badge in the performance of their duties and while on
City property. Certain eEmployees will be issued a badge containing their picture, name, position, and
other information. It must be worn in plain sight at all times while on City property. If the badge is
misplaced or lost, report the loss to your supervisor as soon as possible after you discover the loss, and
a replacement badge will be issued to you.
NOTE - Employees who fall within the guidelines of Florida Statutes Chapter 119.07 (Public Records) are exempt
from this policy and will be governed accordingly by this Statute.
J. SMOKING
Tobacco use, particularly smoking, is the leading cause of preventable death in the United States.
Reducing secondhand smoke exposure for employees and citizens makes our offices safer, cleaner, and
more enjoyable. This can also reduce healthcare costs.
In accordance with the Florida Clean Indoor Air Act (FL Statutes 386.201 et), smoking, including the use
of electronic or e-cigarettes, is prohibited anywhere within the City’s facilities, including City vehicles
and equipment. All employees are expected to comply with this policy. Violations of this policy will
result in disciplinary action.
Additional standards apply to certified firefighters.
K. SOLICITATION AND DISTRIBUTION
Solicitation and distribution of materials in the workplace can disrupt normal operations and put
unnecessary pressure on employees to participate. Employees are prohibited from soliciting for any
reason during time they or the person they seek to solicit are being paid to perform work. Such
solicitation includes solicitation on behalf of or in opposition to a labor organization. Additionally,
employees are prohibited from distributing literature of any kind during hours they are being paid to
perform actual work or in any area where employees are engaged in work at any time.
NOTE: The solicitation and distribution prohibitions above shall not apply to solicitation and/or distribution by
the City or its operation of City business.
L. USE OF CITY PROPERTY
Employees shall not use City property, equipment, tools or vehicles except in the performance of official
duty nor permit their use by unauthorized persons, whether on or off duty. All employees in the course
of operating any City equipment or vehicles shall abide by any City or State regulations controlling the
legal operation. As an exception to this policy, certain Department Heads, key officials and designated
employees may be assigned use of City vehicles and directed to travel to and from work for “fast rapid
response.”
When going on scheduled leave for more than two weeks, the employee should return all City issued
property including uniforms; this is at the discretion of the department.
M. CONFIDENTIALITY
Employees are cautioned that information concerning subjects under discussion or consideration as
City business often change in content and meaning before becoming an accomplished fact. Any release
or compromise of such information before final decision or disposition of the matter often produces
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misunderstanding and confusion as well as embarrassment to the City. Employees should keep in mind
that it is not the intent of the City to be secretive, or to withhold valid information; however, great care
should be exercised to be sure information being released is based on true facts, is not supposition or
guess work and has been authorized by the department head. Each employee shall treat all City
business as confidential until it can be assured ready for release to the public. If in doubt, refrain from
release of information unless cleared by the department head.
An employee who improperly uses or discloses confidential information will be subject to disciplinary
action up to and including termination of employment and legal action, even if he or she does not
actually benefit from the disclosed information. This includes, but is not limited to, the confidential
information of our customers and citizens.
All inquiries from the media must be referred to the Public Information Officer and all public records
request should be sent to the City Clerk’s office.
N. ATTENDANCE
Timely and regular attendance is an essential function of each employee’s job at the City. Any tardiness
or absence can cause problems for fellow employees, supervisors, and the public. The City is aware
that emergencies, illnesses, or pressing personal matters may arise that cannot be scheduled outside
work hours. Leave time may be used for such occasions in accordance with the City’s leave policy as
defined in this Manual.
If you are unable to report to work or will be arriving late, please contact your supervisor by phone and
give them as much notice as possible. If you know in advance you will need to be late or absent you are
required to request leave time from your supervisor.
Employees maybe required to be absent while exhibiting signs or symptoms of a contagious disease,
such as but not limited to COVID-19 or the Flu virus.
Cause for disciplinary action related to attendance includes:
a. Absence from work for three two days without notifying your supervisor, also known as a no-
call no-show, will be considered job abandonment and deemed a resignation.
b. Absence from work once without notifying your supervisor will result in disciplinary action.
c. Excessive absenteeism, tardiness or early departures from work may result in disciplinary action
up to and including termination.
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CHAPTER 3 DRUG-FREE WORKPLACE AND ALCOHOL POLICY
A. POLICY
The City recognizes the dangers that the abuse of alcohol and/or drugs can have on employee safety,
security of the work environment, and the effect of drug and alcohol use on employee health. The
City’s Drug-Free Workplace Policy is aimed at insuring zero tolerance to illegal drugs at all times. The
Alcohol-Free Policy is aimed at insuring zero tolerance under circumstances that affect or might affect
the safety and well-being of employees, citizens and others, or the effective operation of City business.
All employees and job applicants are required to abide by the terms of this policy. This policy is in
accordance with the Florida Drug Free Workplace Act, FL Statute. 440.101 et.
Additionally, all employees required to have a commercial driver's license (CDL) are subject to
controlled substance and alcohol testing rules established by the Federal Highway Administration
(FHWA) under the Omnibus Transportation Employee Testing Act of 1991 and other applicable laws.
Employees found to be using illegal drugs or prescription medication for which they do not have an
active prescription will be terminated; additionally, employees found to be under the influence of
alcohol while on duty will be terminated.
The City will utilize all reasonable means to maintain a drug-free workplace for all employees to include
supervisor training, employee education, and testing for illegal substances of applicants and employees.
A safe work environment is everyone’s responsibility and employees should encourage co-workers with
a drug or alcohol problem to seek help.
The City reserves the right to investigate potential violations of this policy, require substance abuse
screenings, and, where appropriate, search of all areas of City property, including but not limited to
work areas, vehicles, and lockers. Employees have no expectation of privacy in items brought into the
workplace. Employees will be subject to discipline, up to termination, for refusing to cooperate with a
search or investigation; this includes refusing to submit to testing or complete a consent form for testing
results.
B. PROHIBITIONS
a. The City prohibits the use, distribution, possession, manufacture, cultivation, sale or attempt to sell
or distribute illegal or non-prescribed controlled substances at any time whether on or off duty,
whether on or off City property. Illegal controlled substances are defined by applicable state
and federal laws. For the purposes of this policy, marijuana is classified as an illegal drug. The
City does not accommodate medical marijuana use.
b. Employees of the City are prohibited from using or possessing alcohol while on duty; including but
not limited to while on City premises; while driving a City vehicle, operating City equipment,
reporting to work under the influence of alcohol; or, otherwise using alcohol in a manner which
adversely affects the business interests of the City. Additionally, it is prohibited to transport
illegal drugs or alcohol in City vehicles at any time.
DRUG-FREE WORKPLACE AND ALCOHOL POLICY CONTINUED
PROHIBITIONS CONTINUED
c. The City prohibits employees from using prescription drugs illegally. This includes using
prescriptions drugs without a valid prescription. This policy does not preclude the appropriate use of
prescription and non-prescription medications.
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Note: A sworn employee of the City Police Department, or an employee acting under the direction of such, may
have cause in the course of conducting City business, to acquire and/or manipulate some form of alcohol or
drugs for a duty purpose, and not for other non-job-related reasons, and such shall be done in accordance with
the officer's assigned duties and Police Department policies.
C. TESTING
Testing for drug or alcohol use includes the use of a medical review officer (MRO) to review all positive
and negative results, urinalysis with a retest of all positive results at a certified laboratory, and alcohol
screenings using an evidential breath test device and conducted by a breath alcohol technician. If any
employee refuses testing they are subject to immediate dismissal. The following are situations in which
an employee would be required to submit to a drug or alcohol screening:
a. Pre-employment: drug screenings will be conducted on all individuals entering into a safety
sensitive position, including employees transferring to a safety sensitive position.
b. Reasonable Suspicion: screenings will be conducted when a trained supervisor or Human
Resources has made specific, articulatable observations concerning the appearance, behaviors,
speech, or odor of the employee.
c. Fitness for Duty testing: these screenings will occur upon resuming duties in a safety sensitive
role if the employee has been out of work for more than ten working days.
d. Post-Accident Testing: screenings are conducted after an employee is involved in an on the job
accident requiring medical attention or which caused property damage.
e. Those who hold a commercial drivers’ license (CDL) are also subject to random testing.
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DRUG-FREE WORKPLACE AND ALCOHOL POLICY CONTINUED
TESTING CONTINUED
Safety sensitive positions include all Fire Department and Police Department positions, building
inspectors, and equipment operators.
Employees will be subject to drug testing for the detection of the following illegal drugs/drug groups,
as well as others that may from time to time be declared illegal by state or federal law:
Chemical Name Brand/Common Names
Alcohol Beer, wine, liquor, booze, malt beverages, moonshine, , spirits, medications
containing ethyl alcohol (ethanol), i.e. Vick’s Nyquil, Comtrex, Listerine
Amphetamines Binhetamine, Desoxyn, Dexedrine, speed, meth, crank, crystal, LSD, Ecstasy, “X”
Cannabinoids Marijuana, hashish, hash, hash oil, pot, joint, roach, spliff, grass, weed, reefer,
hemp products, hemp oil
Cocaine Coke, blow, flake, crack, rock, free base
Phencyclidine PCP, angel dust
Methaqualone Not legal by prescription, ludes
Opiates Opium, dover’s powder, paregoric, parepectolin, heroin, codeine, morphine,
midnight oil
Barbiturates Phenobarbital, Tuinal, Amytal, Nembutal, Seconal, Lotusate, Fiorinal
Benzodiazepines Ativan, Azene, Clonopin, Dalmone, Diozepam, Halcion, Librium, Poxipam,
Restoril, Serax, Tranxene, Valium, Vertron, Xanax
Methadone Dolophine, Methadose, Fizzies
Propoxyphene Darvocet, Darvon, Dolene
D. EMPLOYEE ASSISTANCE
The City recognizes drug and alcohol dependency as a major health problem. The City encourages
anyone with a substance abuse problem to seek help and will assist with finding appropriate treatment.
An employee’s request for assistance does not excuse any prior violation of this policy. The treatment
of substance abuse including inpatient treatment or continuing treatment qualifies for Family Medical
Leave if the employee qualifies under the other requirements of the Family Medical Leave Act.
The City shall treat all information regarding drug and alcohol testing and drug and alcohol usage as
confidential consistent with state and federal laws. The release of such information shall be pursuant
to a written consent form signed by the person tested.
If you have a substance abuse problem and would like treatment, please contact Human Resources.
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CHAPTER 4 SEXUAL AND OTHER FORMS OF HARRASSMENT
A. SEXUAL HARRASSMENT POLICY
The City believes all employees should be treated with respect and maintains a work environment free
from any form of sexual harassment involving or initiated by employees, officials, applicants, vendors
and visitors. Sexual harassment is considered to be a form of prohibited sex discrimination under Title
VII of the Civil Rights Act of 1964, as amended. All employees have the right to raise complaints of
sexual harassment without retaliation. Prompt attention and action will be exercised upon the receipt
of any valid complaint of sexual harassment. Complaints or suspicion of sexual harassment should be
reported immediately.
Sexual harassment is defined as unwelcome sexual advances, requests for sexual favors, or other verbal
or physical conduct of a sexual nature, when:
a. An employee is expected, either explicitly or implicitly, to succumb to such conduct to get or
keep a job.
b. An employee’s willingness or unwillingness to submit to such conduct is used as a basis for an
employment related decision affecting the employee.
c. Such conduct creates an intimidating, hostile, or offensive work environment or interferes
substantially with the employee’s job performance.
The following behaviors are prohibited; however, this list is not intended to include the entire realm of
behavior that is prohibited:
a. Sexually obscene, objectionable language, jokes, innuendos or nicknames.
b. Sexually oriented comments about a person’s body, clothing or personal life.
c. Displays of sexually explicit or offensive pictures or materials in the workplace.
d. Unwelcome sexual advances flirtations, or leering at a person’s body
e. Pressuring an employee for a date or engagement in sexual activities
f. Touching, hugging, rubbing, patting, pinching, or kissing another person.
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SEXUAL HARRASMENT CONTINUED
B. PROCEDURE
1.Sexual harassment in any form is unlawful and, therefore, strictly prohibited.
1.2.Any suspicion of sexual harassment must be reported to Human Resources immediately.
2.3.All reported or suspected occurrences of sexual harassment will be promptly and thoroughly
investigated in the strictest confidence.
3.4.Sexual harassment is defined as: Unwelcome sexual advances, requests for sexual favors and
other forms of verbal and/or physical conduct of a sexual nature when such is made a term or
condition of employment; and/or is used as the basis for employment/personnel decisions;
and/or creates a hostile or offensive working environment.
4.5.Acts of sexual harassment will result in corrective action, up to and including immediate
termination of the perpetrator. Individuals filing fraudulent and/or frivolous claims of sexual
harassment will also be issued corrective action, up to and including termination.
5.6.Employees need not inform their immediate supervisor of the problem, especially if the
immediate supervisor is perceived to the problem; they may bring complaints of sexual
harassment to the Human Resources Department. Department Heads and supervisors are to
bring all complaints, allegations, and inferences of sexual harassment to the Human Resources
Department immediately upon being informed of such. Additionally, all employees are
responsible for reporting any concerns of sexual misconduct to the Human Resource
Department.
6.7.Once a complaint of sexual harassment is received, the following actions will be taken by
Human Resources in the most confidential manner possible:
a. The complainant will be interviewed and a written statement prepared.
b. The accused will be interviewed and a written statement prepared.
c. All witnesses will be interviewed and written statements prepared.
d. All information related to the complaint will be held in a confidential file.
e. The accused and the complainant are informed in writing of the action to be taken.
C. Retaliation against individuals who report harassment or discrimination or against those who
participate in the subsequent investigation of the alleged harassment or discrimination is strictly
prohibited. The City will discipline any employee found to have treated another employee differently
because of that person’s complaint of harassment or discrimination or participation in the investigation
of in such matter.
False and malicious complaints; however, may be the subject of appropriate disciplinary action.
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D. HARRASSMENT POLICY
In order to maintain a productive work environment, the City will ensure that its employees be able to
enjoy a workplace free from all forms of harassment including on the basis of race, color, religion, sex,
pregnancy, national origin, age, genetic information, marital status, disability, and any other
characteristic protected by law.
It is a violation of City policy for any employee to harass another, regardless of management status.
Prohibited harassment occurs when verbal or physical conduct defames or shows hostility toward an
individual because of their race, color, age, marital status, pregnancy, disability, national origin, sex,
religion, genetic information, or other characteristic protected by law or that characteristic of the
individual’s relatives, friends, or associates. Conduct that intends to create an intimidating, hostile or
offensive work environment; interferes or intends to interfere with an individual’s work performance,
or otherwise adversely impact an individual’s employment opportunities is also considered harassment
and is strictly prohibited. Harassing conduct includes but is not limited to:
a. Epithets, slurs, negative stereotyping, threats, intimidation, or hostile acts directly related to an
individual’s race, color, age, marital status, pregnancy, disability, national origin, sex, religion, genetic
information, or other characteristic protected by law.
b. Written or graphic material that defames or shows hostility or aversion toward an individual or
group because of race, color, age, marital status, pregnancy, disability, national origin, sex, religion,
genetic information, or other characteristic protected by law placed on walls, bulletin boards, or
elsewhere on City property or circulated in the workplace.
E. PROCEDURE
Any employee that believes he or she has been harassed in violation of the aforementioned policy
should report the conduct immediately to his or her department head; if the department head is
responsible for the harassment the employee can report the violation directly to Human Resources.
Reporting the violation directly to Human Resources is always an option. Any employee to be found to
have violated this policy will be disciplined.
The following actions will be taken in a timely and confidential manner:
a.The complainant will be interviewed and a written statement prepared.
b.The accused will be interviewed and a written statement prepared.
c.All witnesses will be interviewed and written statements prepared
d.All information related to the complaint will be held in a confidential file.
e.The accused and the complainant are informed in writing of the action to be taken.
Retaliation against individuals who report harassment or discrimination or against those who
participate in the subsequent investigation of the alleged harassment or discrimination is strictly
prohibited. The City will discipline any employee found to have treated another employee differently
because of that person’s complaint of harassment or discrimination or participation in the investigation
of in such matter. False and malicious complaints; however, may be the subject of appropriate
disciplinary action.
F. WORKPLACE VIOLENCE PREVENTION
The City of Crestview is committed to providing a safe, violence-free workplace for our employees. Due
to this commitment, we discourage employees from engaging in any physical confrontation with a
violent or potentially violent individual or from behaving in a threatening or violent manner. Threats,
threatening language, or any other acts of aggression or violence made toward or by any employee will
not be tolerated. A threat may include any verbal or physical harassment or abuse, attempts to
intimidate others, menacing gestures, stalking, or any other hostile, aggressive, and/or destructive
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actions taken for the purposes of intimidation. This policy covers any violent or potentially violent
behavior that occurs in the workplace or at City-sponsored functions.
All City employees bear the responsibility of keeping our work environment free from violence or
potential violence. Any employee who witnesses or is the recipient of violent behavior should promptly
inform their supervisor, or the Human Resources Department. All threats will be promptly investigated.
No employee will be subject to retaliation, intimidation, or discipline as a result of reporting a threat in
good faith under this guideline.
Any individual engaging in violence against the City, its employees, or property will be investigated, and
the appropriate action will be taken. Any such act or threatening behavior may result in disciplinary
action up to and including termination.
Police Department employees who engage with violent or potentially violent individuals as a part of
their duties are not subject to the prohibition of violence and weapons in this policy.
The City reserves the right to inspect all belongings of employees on its premises, including packages,
briefcases, purses and handbags, and gym bags. In addition, the City may inspect the contents of
lockers, storage areas, file cabinets, desks, and work stations at any time and may remove all City
property and other items that are in violation of City rules and policies.
In keeping with the protections granted by the 2nd Amendment to the United States Constitution and
Florida law, employees may carry concealed firearms on duty if properly licensed by the State of Florida
or a Florida approved reciprocal state, and in strict compliance with provisions and restrictions set out
in Chapter 790.06, Florida Statutes, reciprocal states’ license regulations and any federal law or rule.
Possession of any weapon, including a firearm, while on City property, in a City owned, leased, or rented
vehicle while performing City business is prohibited unless the employee possesses a valid license to
carry a concealed weapon issued under section 790.06, Florida Statutes or Florida approved reciprocal
state. This prohibition shall not apply to anyone legally certified to carry weapons in the performance
of their lawful duty or those employees who meet the private vehicle storage requirements of Section
790.251, Florida Statutes.
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CHAPTER 5 PAY
A. POLICY
Federal and state laws require the City to keep accurate records of time worked by employees to
calculate pay and benefits. Time worked is all time actually spent on the job performing assigned duties,
whether before or after scheduled hours. All timecards must be signed, and by signing, the employee
is indicating that he or she agrees that the time and hours shown on the timecard are accurate.
Completing the timecard of another, or having someone complete your timecard, any altering of a
timecard, or falsification of a timecard are grounds for disciplinary action, up to and including
termination.
B. CLASSIFICATIONS
a. Part Time – These employees work 30 hours or less weekly, on average. They do not receive
employee benefits but are covered by workers’ compensation.
b. Full time – These employees work 32 hours or more weekly, on average. They qualify for all
employee benefits.
c. Elected Officials - Elected officials include the city clerk, mayor, and members of the city council.
They are not employees of the City; however, they receive certain employee benefits, such as
participation in the group insurance plan.
d. Non-Exempt Employees: These employees are also known as hourly employees. They receive
overtime for all hours worked over 40 each week. This does not apply to police or fire
employees.
e. Exempt Employees: These employees are also known as salaried employees, they are expected
to work a minimum of 40 hours weekly. They do not receive overtime pay.
C. DOCUMENTATION
All time worked must be reported. Off the clock work is strictly prohibited. Anyone found to be involved
in working off the clock, requiring it, or asking employees to do it, will be disciplined up to and including
termination.
Hourly or non-exempt employees must record all hours worked on their timecard. Timecards will be
submitted weekly to the supervisor. Employees must sign and verify all times are accurate before
submitting to the supervisor.
Salaried or exempt employees must record days worked and provide this information to their
department head. Salaried employees are required to use leave time for any days missed during the
work week. These employees must sign and verify the accuracy of the report before submitting to the
department head or city manager.
See Timekeeping Policy for more information.
D. WORK WEEK
A standard work week is Wednesday at 12:01 am to Tuesday at midnight. An employee’s actual
schedule will be determined by their department head. Generally, City employees will work five days
per week, excluding fire and police. Public Services employees participate in a four-day work week.
City employees are paid on Friday each week.
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PAY CONTINUED
E. BREAKS
Employees should be allowed two paid fifteen-minute breaks during each eight-hour or longer shift at
a time considered convenient by their immediate supervisor, as not to interfere with City business.
Employees working an eight hour or longer shift should be allowed a one-hour non-paid lunch break
during a time that would not interfere with City business. This excludes sworn duty police officers and
firefighters.
F. OVERTIME
Department heads may authorize or direct employees to work overtime when necessary in order to
meet emergency situations or operating needs; all overtime must be approved by the department head
prior to commencing work. It is the policy of the City to not have employees work frequent or
considerable overtime hours. Overtime compensation shall be paid at a wage rate of one-and-one-half
(1.5) times the regular wage rate for all hours worked in excess of the specified number of hours during
a given "work period" or "work week." Work weeks are defined as Wednesday at 12:01 am to Tuesday
at midnight. As a guide, the following categories of work hours shall be designated:
G. CALL-BACK
An employee called back to work during their scheduled work week shall be entitled to "call-back" pay
for actual time worked, but in no instance will the employee be compensated for less than two hours if
called back to work between 7:01 A.M. and 8:59 P.M. and for no less than three hours if called back to
work between 9:00 P.M. and before 7:00 A.M. Call-back pay is computed at the employee's regular
rate of pay. Overtime involving call-back shall be calculated on a work week basis and only the actual
time the employee worked in excess of their specified work week hours shall be compensated at the
overtime rate, e.g. if an employee is paid for 2 hours call-back pay, only worked 30 minutes of that time
and this exceeded his or her regular work week hours, then he or she is paid for 1.5 hours at the regular
rate and 0.5 hours at 1.5 times their regular rate.
H. STAND- BY
Stand-by pay is payment received by an employee to compensate the employee for being required to
be available to provide emergency services during a specified period. During the designated stand-by
time, employees assigned to stand-by status are unrestricted in movements or location but must remain
accessible by phone and in a fit condition to work. An employee on stand-by shall be paid one hour of
their standard pay for one day of stand-by, and two hours pay for one day of stand-by on weekends and
City observed holidays, and days they are not scheduled to work. Employees assigned to stand-by status
that cannot be located, who do not respond in a timely manner, or who fail to report to work when
called in will forfeit stand-by pay and may be subject to disciplinary action.
General 40 hours weekly
Police 171 hours in 4 weeks
Fire 168 hours in 3 weeks
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PAY CONTINUED
I. OUT OF CLASS WORK
Out of class work is when an employee works in a position different than their own with a different pay
rate, such as interim supervisor, for more than 4 consecutive weeks. In this case, the employee will
receive a six (6) percent pay increase for the duration of their out of class work.
J. COMPENSATORY TIME
Compensatory time, also known as comp. time, is only to be used when flex time cannot be used to
accommodate the amount of work. All overtime, including comp. time, must be approved by the
department head before work can begin. Comp. time will be awarded to employees at one and one
half (1.5) times the hours worked “overtime” during the work week.
An employee must be permitted to use compensatory time on the date requested unless doing so
would “unduly disrupt” the operations of the agency. Employees must use their balance of comp. time
before using any other type of leave. All comp. time must be used within the fiscal year it was earned.
Any non-exempt employee who has accrued the maximum number of compensatory hours shall be
paid the balance in cash if they separate employment.
K. CAREER INCENTIVE PAY AND SUPPLEMENTAL PAY
Career incentive pay will be paid to sworn officers as authorized by state law. Supplemental
Compensation will be paid monthly to firefighters who qualify under Chapter 633, F.S. Eligibility
documentation shall be provided to the Accounting and Finance Division to substantiate payment.
L. PROMOTIONS
An employee being promoted to a more senior position will not receive less than a 6% salary increase.
A senior position is defined based on the assigned pay grade.
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M. TIMECLOCK PLUS POLICY
The City of Crestview is subject to numerous laws and regulations that govern the way we conduct
our business. The laws that regulate employee’s wages and hours are designed to ensure that
employees are paid as specified, within these regulations.
This policy outlines information pertaining to recording and tracking hours of work, accruals, and
making manual edits. Our official timekeeping system is Timeclock Plus, which is a Time and
Attendance System that collects actual time entered by the employee using the time clock,
computer or by the Timekeeper using the Timeclock Plus software. The data is later transferred
to the payroll system where employees are paid according to the hours recorded in their Timeclock
Plus time sheet. The Timeclock Plus electronic timekeeping system and associated work records
will become the official basis for recording hours worked for all employees of the City of Crestview.
Absence records (e.g. vacation, sick days) will also be recorded in Timeclock Plus.
In order to ensure consistency of treatment for employees, the data recorded in the Timeclock
Plus system shall be considered as the “official” record of the workday. Any disputes over actual
hours worked or attendance will be resolved by referring to the official Timeclock Plus records.
Although the official timekeeping system for the City of Crestview Is Timeclock Plus.
It is recognized that in certain situations (e.g. clock malfunction) that it will be necessary to correct
or enter missing data in the current pay period. These changes will be carefully documented via
email from the Supervisor to the timekeeper, who will make edits and notes on the timecard.
Timeclock Plus automatically tracks and manages employee hours and applies current City of
Crestview pay rules prior to transmitting the data to payroll. Changes to previous pay periods
must be communicated via email at HR@cityofcrestview.org
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DEFINITIONS:
A.CLOCK-IN/PUNCH-IN/SWIPE-IN or OUT– These terms refer to the method whereby an
employee taps his/her ID badge on the time clock or reader that reads the employee’s badge
number from the ID badge and transmits this information to the Timeclock Plus timekeeping
database, or where the employee may use the time stamp method on their computer to enter
data to the Timeclock Plus system. Repeated failure to use the Timeclock Plus system as
required will result in disciplinary action, up to and including termination.
B.ACTUAL TIME IN- After arriving at the workplace, the time an employee actually begins work.
C.ACTUAL TIME OUT - The time an employee actually completes doing anything connected with
work duties or tasks. This does not include time spent driving home from work.
D.FLSA - Fair Labor Standards Act.
E.FLSA CYCLE - The period of time on which overtime is calculated.
F.GRACE PERIOD – The period of time, currently 7 minutes, before and after a punch.
TIMEKEEPING ROLES AND RESPONSIBILITIES:
Roles
a. Supervisor- Any individual other than the timekeeper who has been given authority
to approve changes in employee timecards within their division.
b. Timekeeper - The individual assigned to assist with the Timeclock Plus records for
the department.
c. Employee - Individuals who work within the department
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Responsibilities Direct
Supervisor
Timekeeper Employee
Non-Exempt
Employee
Exempt
Record in/out times
including lunch using the time
clock or computer.
X X
Submit time off requests
using the time clock or
computer.
X X X X
Record in time once daily using a
timeclock or computer.
X X
Review punches, and
absences.
X X X X
Enter corrections into Timeclock
Plus for
employees.
X X
Enter corrections into
Timeclock Plus for timekeeper.
X
Approve timecard using
time clock or computer.
X X X X
Verify employee approval and sign
off on employee
Timecards
X
II.PROCEDURES:
Pay Period
The regular work week is Wednesday through Tuesday. Hours are applied to the day of the in
punch or scheduled start time.
The pay period for all employees is one weeks (7 days).
FLSA cycles for employees are as follows:
Certified Fire: 21-day cycle
Sworn Police: 28-day cycle
All other employees: 7-day cycle
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Employee Responsibilities – Non-exempt employees must clock in and out at the
beginning and end of each scheduled workday in order to be compensated for the
time worked and to report his/her time worked and/or leaves accurately and
completely for each pay period. All employees leaving for personal reasons during
the day must clock out when leaving and back in upon returning. Requests for time
off require supervisory approval and therefore must be submitted in advance by
completing an automated time-off request form in Timeclock Plus or in cases of
emergency, by contacting the supervisor directly. Employees are responsible for
ensuring that their time reflected on their time card is accurate and approving their
time weekly.
Supervisor Responsibility – Supervisors ensure that all employees in the
department are educated regarding the City’s timekeeping policy and that all
employees comply with the required policy. Supervisors ensure that the
timekeeping policy is administered fairly and uniformly for all employees and
consider requests from employees for time off. Managers/designees must verify the
number of hours worked and leave taken by each of their employees. All time
worked as well as time off must be approved by the manager/designee. Managers,
who will knowingly be out of the office and unable to approve their employees time,
must notify the Director or Timekeeper to complete approvals in their absence.
Directors/Managers/Timekeepers are responsible for creating and maintaining
schedules for their employees.
Time Off Request - Time off requests can be generated in Timeclock Plus using the
timeclock or computer. The automated leave request must be approved by the
supervisor, prior to the time being taken by the employee. Once approved,
Timeclock Plus will apply the time off to the timecard.
Timeclock Plus is currently setup to show available time up to the last accrual date
or pay period processed. This means that the system cannot project what leave
balances an employee will have available beyond this date. Therefore, employees
can only request time off for which their current balance can cover. Once the time
off request is approved by the manager, the vacation or sick time will be deducted
from the current Timeclock Plus leave balances.
Time Off Requests During a Holiday – Holiday pay will automatically be applied to
eligible employees in the Timeclock Plus system. Refer to the Holiday policy for
eligibility requirements.
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Electronic Timecard Approval and Deadlines– At the end of each pay period,
employees are required to approve their time worked and leave hours recorded for
the pay period by approving the Timeclock Plus electronic record. By approving the
electronic timecard, the employee is attesting to the best of their knowledge that
the information submitted is complete and accurate. Employees are responsible for
inaccuracy or omission of which they are aware at the time the electronic timecard
was approved and submitted. Employees may be subject to disciplinary action, up
to and including termination for submitting any inaccurate information on the
report.
All time must be approved by 9:00 am the day following the end of the pay period,
which is currently Wednesday. All Timecards must be reviewed and approved by
the Employee and Supervisor.
Delegating Approval to another – In the event a supervisor will be out of the office,
the Director will be responsible for approving time or delegating another.
Failure to Comply with Timekeeping and Attendance Policies - If an employee fails
to complete and submit the required timecard information by the deadline given,
he or she may be required to wait until the next pay period to be compensated for
the leave time taken or the time worked. If an employee repeatedly fails to comply,
disciplinary action will be taken.
NON-EXEMPT EMPLOYEE TIME REPORTING:
Time Recording - Non-exempt employees are expected to record their hours worked
accurately and completely. Knowingly falsifying time records for yourself or another person
will result in immediate disciplinary action up to and including termination for all employees
involved. Various work locations will have time clocks that must be used for employees to
record their time. Non-exempt employees (in time clock locations) must clock in and out each
day. Employees in facilities without a physical time clock will log their own time on a computer
via the Timeclock Plus web portal or app.
Personnel not using time clocks as assigned, clocking in for someone else or having other
people clock in for them may be subject to disciplinary action, up to and including termination
for all those involved.
Time Window for Clocking In/Out - Employees should attempt to clock in/out as
close to their designated start/end time as possible. However, in large work groups, it
may not be possible for all employees to clock in at their exact designated start time.
Therefore a time window of a seven minute grace period before and after the
designated start time has been created so that the employee will not be docked pay
or paid overtime.
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Clocking In Late - Employees are expected to clock in and out at times designated by
their supervisor. Employees clocking in past the grace period are considered late.
Absenteeism and tardiness will be handled by the employee’s supervisor.
Clocking In Early - Employees may not clock in before the grace period of seven
minutes before their scheduled work time without authorization from their manager
or supervisor. Clocking in before the grace period results in overtime. Overtime
must be preapproved.
Clocking Out Late - Employees may not clock out more than the grace period of
seven minutes after the scheduled work end time without authorization from their
manager or supervisor. Clocking out after the grace period results in overtime.
Overtime must be preapproved.
Failure to Properly Clock In and Out - For time clock employees, it is each
employee’s responsibility to clock in and out. If an employee fails to punch, it is the
responsibility of the employee to notify his/her supervisor no later than one day
after it occurred. If the employee fails to notify their supervisor by the payroll
deadline, missed pay may not be paid until the following payday.
Tardiness - Tracking tardies will be the responsibility of managers and supervisors.
Employees are expected to be ready to work at their designated/scheduled start
times.
Meal and Other Breaks - Break periods shall be given in accordance with
departmental guidelines. Non-exempt employees must clock out for meal periods
longer than 15 minutes.
Overtime - All overtime must be authorized in advance by departmental
administration (this includes skipping lunches). Non-exempt employees who work
overtime without authorization must still be paid for the time worked but
disciplinary action will be taken if the behavior continues.
Discipline for Missed Punches - It is the employee’s responsibility to punch in and
out. Employees who consistently miss documenting their time in the Timeclock Plus
system may be subject to disciplinary action up to and including termination.
DAYLIGHT SAVINGS:
An employee working on a shift when daylight savings time goes into effect will be
credited with the actual number of hours worked on that shift. An employee working
on shift upon return to standard time is credited for the actual number of hours
worked on that shift.
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EXEMPT EMPLOYEE TIME RECORDING:
Exempt Employees will clock in once daily to verify attendance. Director/Supervisor
may enter exception time if a time off request was not submitted and approved.
Recording of the time of exempt employees is subject to change during a state of
emergency.
TIMESHEET CORRECTIONS:
If time is submitted incorrectly, corrections will have to be made in the following pay
cycle and should be communicated via email to HR@cityofcrestview.org
SYSTEM PROCEDURES:
Employee not appearing in Timeclock Plus – If all proper personnel actions for
hiring or changing an employee have been completed and the employee does not
appear in Timeclock Plus, please contact Human Resources.
Time Clock Problems – If time clocks are not working, the Timekeeper will make a
note of time that may need adjusting and will make necessary adjustments after
confirming the system did not collect the data. The Timekeeper will immediately
notify IT and Human Resources.
Non-system issues in Timeclock Plus regarding time keeping and pay disputes
should NOT be directed to the Information Technology department but to Payroll
directly via email to HR@cityofcrestview.org
Lost or Damaged I.D. Badges – Contact IT through the work order system if a badge
is lost or damaged.
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CHAPTER 6 EMPLOYEE BENEFITS
A. POLICY INTRODUCTION
Employee benefits are available to all full-time employees, excluding Worker’s
Compensation, which is available to all employees. Part-time employees who are
transferred into full-time positions will receive group insurance the first of the month
following 60 days after transfer; leave benefits will accrue from the date of transfer but
not be available until 60 days post transfer.
When employees are referred to by group it is in refence to the number of hours worked
in a year. General employees work 2080 hours in a year, Police is defined as those that
work 2184 hours in a year, and Fire works 2906 hours in a year. Dispatchers who work
2184 hours in a year will be subject to the Police policies.
B. RETIREMENT
The City maintains its own pension style retirement system and all full-time employees
are eligible for membership. The City’s plan is rich and competitive; employees are fully
vested after 10 years of service. Additional information relevant to the City’s retirement
program is furnished during the in-processing phase of employment and may be obtained
from the Human Resources Office upon request.
In addition to the City of Crestivew Retirement Plan, the city also offers a 457 deferred
compensation plan through MissionSquare Retirment.
C. EMPLOYEE GROUP INSURANCE
Full-time employees and elected officials are eligible to participate in the City’s Group
Insurance Program. These programs provide for life and accidental death or
dismemberment (AD&D), health, dental, and vision insurance. The City pays the full
premium for employee and official medical coverage and $35,000 in life and AD&D
insurance. The City pays a portion of the dental insurance premium and vision coverage
is offered at cost to the employee. Dependent coverage is offered on all insurance at cost
to the employee. Each employee or official will receive a brochure during in processing
and program enrollment that specifically defines current benefits. Employees may
decline to participate in the program but must do so in writing.
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D. EMPLOYEE ASSISTANCE PROGRAM
The City cares about the health and well-being of its employees and recognizes that a
variety of personal problems can disrupt their personal and work lives. While some
employees solve their problems either on their own or with the help of family and friends,
sometimes employees need professional assistance and advice.
The employee assistance program is designed to help employees and their family’s
through life’s hardships, worries and crises, both personal and professional. The City’s
employee assistance program (EAP) is available to all full-time employees and their
dependents. The City utilizes the qualified services of Pattison Professional Counseling
Center. The program allows for employees to utilize the program for up to four (4) visits
each fiscal year and will provide assessment, counseling services, and referrals to
specialized services if needed.
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EMPLOYEE BENEFITS CONTINUED
EMPLOYEE ASSISTANCE PROGRAM CONTINUED
The EAP can be utilized in several ways. Employees may self-refer, be referred by a
supervisor, or employees may be referred as a condition of employment. When an
employee plans to self-refer, they can contact Pattison Professional Counseling Center
directly or utilize Human Resources for assistance. When a supervisor refers an
employee, they will consult with Human Resources and this process is used to provide as
much information as possible to the assessor. At this point in the process the employee
is strongly encouraged to participate. Participation as a condition of employment is used
to determine if an employee is a danger or threat to the City, its employees, the public;
or to determine if they are able to complete the duties of their position.
Employees are not compensated for time spent utilizing the EAP; however, they may use
paid leave time. If assistance is needed in addition to the four (4) office visits, or
specialized assistance that cannot be obtained through the counseling center, the
employee will be responsible for payment. If any employee chooses to continue
counseling, Pattison Professional Counseling Center is a provider with Florida Blue, the
City’s group health insurance provider; and mental health care is covered by Florida Blue
at 100%.
If you or someone you know needs assistance, please contact the Human Resources
department or Pattison Professional Counseling Center directly at 850-682-1234.
This service is confidential, and records will not be kept in the employee's personnel file
except to document a condition of employment referral. There is no risk of job loss as a
result of participating in this program.
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E. HOLIDAYS
Legal holidays observed by full-time City employees shall be established by the City
Council. When a holiday falls on Saturday, the preceding Friday will be observed as a
holiday; when a holiday falls on a Sunday, the following Monday shall be observed as a
holiday; except when Christmas Eve falls on a Sunday, then the preceding Friday will be
observed as the holiday. Whenever possible and feasible, City holidays shall be observed
on the same day as federal and state holidays. The City grants the following paid holidays
for full time employees:
New Year’s Day Labor Day
Martin Luther King, Jr., Day Veterans Day
Presidents Day Thanksgiving Day
Good Friday Friday after Thanksgiving
Memorial Day Christmas Eve
Independence Day Christmas Day
Essential and emergency City services must be provided 24 hours a day, 365 days a year;
therefore, the scheduling of holiday time off shall be at the discretion of the department
head. Additionally, firefighters receive September 11th as a paid holiday and do not get
Labor Day.
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EMPLOYEE BENEFITS CONTINUED
Holidays Continued
General employees, who work 40-hour workweeks, will receive eight paid hours of leave
for each day of holiday leave. Firefighters receive 12 hours of holiday pay if they are not
working and 17 hours of holiday pay for holidays they work. Police officers will receive
8 hours for each day of holiday leave and 12 hours for each holiday worked.
Department heads must serve the best interest of the City and its citizens. Any employee
scheduled to work on a holiday who fails to do so will be charged with leave. If the holiday
falls during a period an employee is on paid leave, the day off will be charged as a holiday.
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EMPLOYEE BENEFITS CONTINUED
F. PAID TIME OFF POLICY
The City believes that its employees are the key to what makes the City of Crestview great.
Although work makes up a large portion of an employee's life, we believe that a balance
between work and nonwork activities is essential to maintain quality performance and a
positive work atmosphere. To support this philosophy, the company has designed a paid
time off (PTO) plan that incorporates vacation, personal and sick leave into one program.
For purposes of this policy, the year begins on an employee's full-time date of hire. Leave
balances are capped at 480 hours annually based on the fiscal year.
All full-time employees will accrue PTO hours according to the following schedule:
NOTE: Fire department adoption of this policy is subject to adoption by their union. Fire accrual
rates are for those with less than 100 hours banked vs. those with 100 hours banked. Hours
accrued increase after 3 years of service with 100 hours banked.
In addition to vacation, PTO is designed to cover leave for personal sickness, family
sickness, family activities and extra holiday time. In general, all PTO must be preapproved
by and prescheduled with the employee’s supervisor and may be taken in quarter hour
(.25) increments. Approval for all scheduled time away is subject to applicable workloads.
However, in case of an emergency, employees shall be allowed to take unscheduled PTO
with less than 24 hours’ notice with department head approval.
If you terminate your employment or if you are terminated, you will be paid for all earned
and unused PTO time, up to 480 hours.
GENERAL POLICE FIRE
0-3 YEARS OF SERVICE 13.33 hours 16 hours 20 hours
3-5 YEARS OF SERVICE 15.66 hours 20 hours 23/28 hours*
5+ YEARS OF SERVICE 18 hours 24 hours 28/33 hours*
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EMPLOYEE BENEFITS CONTINUED
Grandfathered Exceptions
Employees with over 480 hours of annual leave prior to October 1, 2019 will maintain
their current balance but will no longer accrue leave until their balance drops below 480
hours. Employees with a balance over 480 hours will have three years to use this time,
after that their balance will be reduced to the 480 cap.
Sick leave balances will freeze effective October 1st, 2019. Employee will continue to be
able to use this time for a qualifying illness or injury. This leave will no longer be accrued
and will not be considered for the leave buyback program.
Those currently vested in the retirement program will able to maintain their sick leave
balance as it pertains to additional service time for retirement purposes.
G. BEREAVEMENT LEAVE
A maximum of three days, or two shifts for firefighters, with pay will be granted a full-
time employee when a family death occurs. Bereavement leave will be limited to the
family members listed herein and will not be charged against accumulated annual or sick
leave or compensatory time. The City defines immediate family as husband, wife, mother,
father, son, daughter, brother, sister, mother-in-law, father-in-law, brother-in-law, sister-
in-law, son-in-law, daughter-in-law, grandparents and grandchildren. Bereavement leave
is not subject to probationary requirements; however, proof of relation or death may be
required.
H. JURY DUTY
The City will grant employees time off for mandatory jury duty. A copy of the court notice
is required to be submitted with the request for use of leave. It is the employee’s
responsibility to provide documentation and request appropriate leave. The employee
should notify their direct supervisor immediately.
Employees attending court for jury duty during their normal working hours shall receive
full pay equal to their normal work schedule for the hours they attend court. This time
shall be charged as leave with pay and does not impact annual leave or sick leave
balances. Employees attending court for only a portion of a regularly scheduled workday
are expected to report to their supervisor when excused or released by the court.
I. TIME OFF FOR VOTING
The City believes that it is the responsibility and duty of employees to exercise the
privilege of voting in elections. In accordance with this philosophy, the company will grant
its employees approved time off to vote if necessary due to work schedules.
Employees should be able to vote either before or after regularly assigned work hours.
However, when this is not possible due to work schedules, supervisors will allow up to
one half hour (30 minutes) of paid leave during the work day to vote. Time off for voting
should be reported and coded appropriately on timekeeping records.
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EMPLOYEE BENEFITS CONTINUED
J. DOMESTIC VIOLENCE LEAVE
Employees are eligible for three days of unpaid leave in a 12-month rolling period if the
employee or a household member is the victim of domestic violence. If the employee is
no longer in their probationary period, they can use either annual or sick leave, otherwise
they may use leave without pay. This leave is to allow employees to seek an injunction,
obtain medical or mental health care, secure their home, or seek legal counsel.
Employees must provide appropriate notice, except in the case of imminent danger.
Requests for Domestic Violence Leave are processed by Human Resources.
K. MILITARY LEAVE
a. RESERVIST
All employees who are commissioned reserve officers or reserve enlisted personnel
in the United States military or members of the National Guard shall be entitled to
leaves of absence from their respective duties, without loss of pay, time or efficiency
rating, on all days during which they shall be engaged in field or coast defense
exercises or other training ordered under the provisions of the United States military
or naval training regulations for such personnel when assigned to active or inactive
duty; provided, however, that leaves of absence granted as a matter of legal right
under the provisions of this section shall not exceed 17 days in any calendar year. Up
to 17 days may be carried into the next fiscal year. (10/01 – 9/30) (F.S. ch. 115.07 §.
1-2). Additionally, Reserve and National Guard technicians are entitled to 44 work
days of military leave if they receive certain overseas orders.
For the purpose of defining days, each such 12-hour shift or less shall equal 1 working
day leave of absence. All other shifts over 12 hours and up to 24 hours shall equal 2
working days leave of absence (F.S. ch. 115.07 §. 3).
Requests for military leave shall be submitted in writing with a copy of the military
orders attached at least one month (if possible) prior to the commencement date of
the proposed leave. Any early return to work will only be authorized if military orders
so state.
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Employees on authorized military leave will continue to receive all benefits that
applied prior to their commencement of leave. For the period of time an employee is
on authorized military leave the employee’s absence from work shall be deemed as
continuous service with respect to their City Retirement Plan. For the first 30 days
following commencement of an employee’s authorized military leave, the City will
continue to pay the City’s portion of any health, dental, and life benefits in place at
the time of said leave. During this period, the employee will be required to contribute
their normal share of the premium(s). Following 30 days of authorized military leave,
the employee may elect to continue their current coverage(s) (similar to COBRA) for
a period up to 18-months and will be responsible for 100% of the premium(s). Should
an employee elect not to continue this coverage or fails to remit payment for
premiums and coverage is terminated, reinstatement shall be without any waiting
period or exclusion for preexisting conditions upon return to work.
Leave accruals during absences for authorized military leave shall be considered as
continuous for the purpose of calculating annual accrual amounts. However, the
employee’s accrual of paid leave shall cease following 30 days of absence due to
authorized military leave. Employees are not eligible for holiday pay while on
authorized military leave. (F.S. ch 250.341).
b. ACTIVE DUTY
Employees who are called to active military service shall receive full pay for the first
30 days, and thereafter, an amount necessary to bring their total salary, inclusive of
their base military pay, to the level earned at the time they were called to active
military duty (F.S. ch 250.48).
Under the Public Health Security and Bioterrorism Response Act of 2002, employees
who are appointed and engage in service and/or participate in authorized training
exercises under the provisions of the National Disaster Medical System shall be
deemed to be in service in the uniformed services. All rights and obligations of such
persons and procedures for assistance, enforcement, and investigation shall be as
provided in Title 42, of the United States Code.
c. STATE OF EMERGENCY
Employees called to service through an order of the president or governor for
emergency duty qualify for up to 22 days of military leave.
d. Veterans
Under Status Statute 110.119 any veteran of the armed services discharged with a
service related disability shall have six paid days of leave each calendar year to be
reassessed or get treatment through Veterans’ Affairs. Employees seeking to use this
benefit should provide their armed services discharge documentation to Human
Resources prior to requesting to use such leave.
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EMPLOYEE BENEFITS CONTINUED
L. LEAVE WITHOUT PAY
The decision to grant leave without pay is a matter of management discretion. It shall be
incumbent upon each department head to determine each case on its own merits. A leave
of absence without pay is not to exceed six months. Leave without pay shall be granted
only when it will not adversely affect the interest of the City. Employees must exhaust all
sick and annual leave before beginning leave without pay. An employee who wishes to
return prior to the expiration of the leave of absence period shall be required to provide
the Department Head or official with a one-week notice.
Upon completion of the leave of absence, the employee shall be permitted to return to
work to the same step of his previous salary grade and in the same or equivalent class
employed when the leave of absence began. Sick leave, annual leave, holiday pay,
retirement benefits matched by the City, or credit toward merit pay increases shall not
be earned or granted during the leave without pay. Seniority rights are retained;
however, the anniversary date of the employee shall be adjusted by the number of days
leave taken.
In order to request a leave of absence without pay, an employee with more than one year
of continuous service should complete a leave request form and provide the completed
form to their direct supervisor and to the Human Resources Office with appropriate time
to consider the request. The employee must meet with Human Resources prior to the
granting of leave. Failure of an employee to return to work upon the agreed upon date
of return shall be grounds for dismissal from City service.
M. WORKERS’ COMPENSATION
All employees and elected officials are covered by workers’ compensation. Workers’
compensation coverage refers to insurance coverage for individuals who incur an injury
or illness in the line of duty. Please contact Risk Management for any questions regarding
workers’ compensation or to report an accident.
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EMPLOYEE BENEFITS CONTINUED
WORKER’S COMPENSATION CONTINUED
Absences due to Workers' Compensation illness/injury are subject to the provisions
outlined below:
a. Employees may not return to work without a physician’s certification and clearance.
b. Employees may use sick or annual leave during the first seven days of absence due to
an injury or meeting workers’ compensation criteria, they also may opt to be placed
in a leave without pay status. This must be communicated in writing.
c. Workers’ compensation begins on the eighth day of absence and is equal to 2/3
rd of
the average weekly salary paid to the employee as determined by the preceding 13-
week period.
d. Employees may use up to 13 1/3 hours of paid leave weekly to compensate for the
difference.
e. If any employee is required to be out of work for more than 21 days, workers’
compensation pays retroactively for the first seven (7) days.
f. Once an employee has returned to work, they will receive up to three hours of regular
wages for related appointments at facilities within 30 miles of Crestview, and up to
six hours of regular wages for those beyond 30 miles.
g. Workers’ compensation leave runs concurrently with FMLA.
N. TUITION REIMBURSEMENT PROGRAM.
Full-time City employees with more than one year of service may qualify for tuition
reimbursement. The City may reimburse expenses for tuition, fees and books, for courses
taken that are directly related to improvement of relevant job skills with the City; this is
subject to budgetary allowances. All reimbursements require written approval in advance
by your department head and Human Resources and are available at the state tuition
rate.
All tuition reimbursements must be requested in writing and approved before beginning
the course. Reimbursements may be subject to taxes. To qualify for reimbursement, you
must receive a passing grade and be an employee in good standing at the time of
reimbursement. Proof of passing grade or satisfactory completion along with the
itemized receipt, must be submitted to the Human Resources Department in order to
receive reimbursement. Only courses on the post-secondary level will be approved.
Employees who are reimbursed for tuition assistance shall incur an employment
commitment of six months service for each semester for which the employee was
reimbursed. The commitment shall run concurrent with normal employment service.
Failure to complete the employment commitment constitutes grounds for recoupment
of costs upon termination from the City, this will be prorated based on length of service.
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EMPLOYEE BENEFITS CONTINUED
O. TRAVEL REIMBURSEMENT
City employees and elected officials shall be entitled to reimbursement for expenses they
incur while performing travel in the conduct of official City business as prescribed in
Section 112.061, F.S., except for the rates and requirements specifically addressed in this
policy. Employees should have prior department head approval before traveling with a
non-employee in their city vehicle or while traveling on city business.
The City will reimburse for the least expensive option for travel. Mileage is reimbursed
at a rate of 52 58 cents per mile when use of a private vehicle is approved.
Authorized meal amounts are shown below. Receipts are required for all purchases.
Breakfast at $8 when travel begins before 6 a.m. and extends beyond 8 a.m.
Lunch at $12 when travel begins before noon and extends beyond 2 p.m.
Dinner at $20 per day when travel begins before 6 p.m. and extends beyond 8 p.m.
Overnight lodging may be required when travel in one day exceeds 400 miles. Overnight
accommodations should be approved by the department head prior to travel. “Other
expenses” are considered tolls, parking and other fees that are considered incidental
expenses to normal travel. These expenses require receipts and will be reimbursed at the
time of travel settlement. Department heads approve employee travel, the city manager
approves department head travel, the mayor approves the travel of the city manager, and
travel request for the mayor and council members rest with the council president.
A completed travel voucher with actual times and odometer readings shall be turned into
accounting, along with receipts, within three (3) work days after completion of travel.
Advance payment for estimated mileage and meals is authorized. The traveler shall
submit a travel voucher form, with estimated travel times, estimated meals, and
signatures, to the Human Resources Office no later than five workdays prior to departure.
Travelers should note that if actual reimbursable expenses after travel are less than those
advanced, the traveler must reimburse the City within five workdays. In the event an
advance payment is made, and the travel is cancelled, the traveler shall return the
advance during the next workday.
P. LEAVE BUY BACK
Employees may sell unused leave back to the City annually. In order to qualify, the
employee must have 80 hours of leave remaining after the buy back. Employees may sell
back up to 40 hours of leave time, in 10-hour increments.
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CHAPTER 7 LEAVE DONATION
A. POLICY
The city recognizes that employees may have a family medical emergency or be affected
by a major disaster, resulting in a need for additional time off in excess of their available
leave. To address this need, all eligible employees will be allowed to donate accrued paid
leave hours from their unused balance to their co-workers in need of additional paid time
off, in accordance with the policy outlined below. This policy is strictly voluntary.
B. GUIDELINES
Employees who would like to make a request to receive donated sick/personal time from
their co-workers must have a situation that meets the following criteria:
a. Employees must be employed with the City for a minimum of one year to be
eligible to donate and/or receive donated sick/personal time.
b. Employee must qualify as having a medical emergency, defined as a medical
condition of the employee or an immediate family member that will require the
prolonged/extended absence of the employee from duty and will result in a
substantial loss of income to the employee due to the exhaustion of all paid leave
available. An immediate family member is defined as a spouse, child or parent.
c. All request for donations will come directly from Human Resources, employees
should not individually discuss their need for leave time with co-workers.
C. DONATION OF TIME
a.The donation of sick/personal time is strictly voluntary.
b.Donated sick/personal time will go into a leave bank for use by eligible recipients.
c.The donation of sick/personal time is on an hourly basis, without regard to the
dollar value of the donated or used leave.
d.The minimum number of hours that an eligible employee may donate is 8 hours,
the maximum is 80 hours and the donating employee must have a remaining
balance of 80 hours.
e.Employees cannot borrow against future sick/personal time to donate.
f.Employees who are currently on an approved leave of absence cannot donate
sick/personal time.
D. REQUESTING DONATED TIME
Employees who would like to request donated leave time are required to complete a
Donation of Leave Time Request Form and submit it to Human Resources.
If the recipient employee has available leave time in his or her balance, this time will be
used prior to any donated leave time. Donated time may only be used for time off related
to the approved request.
Employees who receive donated leave time may receive no more than 480 hours (12
weeks) within a rolling 12-month period.
Nothing in this policy will be construed to limit or extend the maximum allowable absence
under the Family and Medical Leave Act.
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CHAPTER 8 FAMILY AND MEDICAL LEAVE ACT
A. POLICY
The City complies with all applicable federal and state labor and employment laws,
including the Family and Medical Leave Act of 1993, as amended (FMLA). Under FMLA,
eligible employees are entitled to certain rights and have certain obligations, with respect
to unpaid leave for qualifying family and medical reasons. The City will not interfere with,
restrain, or deny the exercise of any right provided under the FMLA; discharge or
discriminate against any person for opposing any practice made unlawful by the FMLA or
for involvement with any proceeding related to FMLA. An eligible employee who takes
leave under FMLA and returns to work before the approved leave period has expired will
be restored to the position he or she held when the leave commenced, or equivalent as
to pay, benefits and other conditions of employment, unless that employee would have
no longer been employed should they have not taken such leave. Group insurance
coverage is continued during FMLA leave; however, employees are responsible for
continuing to pay their portion of elected benefits. All paid leave time must be exhausted
before an employee will be placed on unpaid leave status.
The City request 30 days’ notice before leave should begin. If this is not possible due to
unforeseen circumstances, then as much notice as is practical is requested. Certification
from a healthcare provider is required.
In order to be eligible for FMLA an employee must have been employed with the City for
12 months and worked a minimum of 1250 hours in the preceding 12 months. Eligible
employees may take FMLA leave of up to 12 weeks per leave year for the following
reasons:
a. To care for a newborn child, or child newly placed in the employee’s custody through
adoption or foster care, up to one year after birth or placement.
b. To care for an employee’s spouse, child, or parent who has a serious health condition,
including incapacity due to pregnancy and for prenatal medical care.
c. Due to the employee’s own serious health condition if that condition renders the
employee unable to perform his or her job functions, including pregnancy-related
conditions.
SERIOUS HEALTH CONDITIONS
A serious health condition is an illness, injury, impairment, physical or mental condition
that involves one of the following:
a. Inpatient care
b. Incapacity lasting three (3) consecutive calendar days or more and involves
continuing treatment by a health care provider
c. Incapacity because of pregnancy or for prenatal care
d. Incapacity or treatment for an incapacity because of a chronic health condition
e. Any period of absence to receive multiple treatments for a condition that would
likely result in a period of incapacity for three (3) or more days without treatment.
Any leave taken by an eligible employee for one or more of these reasons will be
counted against that employee’s annual FMLA leave entitlement. Leave year and
entitlement is calculated on a rolling year based on the first date leave was taken.
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B. LACTATION POLICY
The purpose of this policy is to ease the transition of mothers who are returning to work
and to ensure that women who are pregnant or planning to become pregnant know that
breastfeeding will be accommodated by the City. Human Resources will work with each
nursing mother to determine a clean, private area in which they may express milk. Milk
should be placed in cooler-type containers and may be stored in company refrigerators.
Breaks planned for pumping should be limited to 30 minutes or less. If more time is
needed, leave time may be used.
C. MILITARY CAREGIVER LEAVE
An employee eligible under FMLA may take up to a total of 26 work weeks of unpaid leave
in a rolling 12-month period to care for a covered service member with a serious injury or
illness when the employee is the spouse, son, daughter, parent, or next of kin of the
service member. Military caregiver leave is part of FMLA leave, allowing for no more than
26 weeks of FMLA for any purpose. Employees are required to use all paid leave time
before beginning unpaid leave.
D. MILITARY EXIGENCY LEAVE
A qualifying exigency is FMLA-based if a spouse, son, daughter or parent of the employee
is a servicemember on active duty or has been notified of an impending call to active duty.
Examples include:
a. Short Notice Deployment: Up to seven calendar days of leave to address issues
arising from the servicemember being notified of an impending call or order to
active duty seven calendar days or less prior to deployment.
b. Military Events: Leave to attend any official ceremony, program or event
sponsored by the military and to attend family support and assistance programs
and briefings sponsored by the military, American Red cross, or military service
organizations.
c. Childcare and School: Leave to arrange for childcare or attend school functions of
the son or daughter of a covered military family member. This is not intended to
provide leave to address routine academic concerns.
d. Financial and Legal Arrangements: Leave to make or update financial or legal
arrangements to address the military family member’s absence.
e. Counseling: Leave to attend counseling by a non-healthcare provider for the
employee, military member, or son or daughter of the member if the need arises
from active duty.
f. Rest and Recuperation: Up to 15 days of leave to spend time with a military family
member on leave during a period of deployment.
g. Post Deployment Activities: Leave to attend special ceremonies which occur due
to the return of the covered military family member; such as arrival ceremonies,
reintegration briefings, and other programs sponsored by the military.
Additionally, this leave is used to address issues arising from the death of a
covered military family member. This leave is only available for 90 days following
the termination of active duty status.
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CHAPTER 9 DISCIPLINE
A. POLICY
The City’s progressive discipline policy is designed to address unsatisfactory performance
or violations of City policy, including workplace rules. It is the City’s intention that
discipline be used to help employees identify and correct their performance or violation
of policy. It is intended that the first violation or instance of unsatisfactory performance
be addressed with the lowest level of discipline, a coaching session, and that subsequent
violations or instances be addressed with increasingly severe forms of discipline.
However, the City reserves the right to skip any of the steps of progressive discipline and
progress to higher steps in the progress depending upon the nature and number of the
employee’s violations or performance issues. Discipline, excluding coaching, should not
be conducted until after discussion with Human Resources.
B. PROCEDURE
The following are steps of progressive discipline:
a. Coaching: The supervisor will speak to the employee about the policy violation or
unsatisfactory performance and will offer suggestions on how to correct the
situation. The employee will be informed that the problem must be corrected
and that failure to do so will result in further disciplinary action. The supervisor
will note the date of the incident, brief details of the incident that led to the
coaching, date of coaching, information discussed, and submit this to Human
Resources to be filed.
b. Written Warnings: Supervisors may issue a written warning which will specify the
nature of the problem, performance area in need of improving or policy violation,
corrective measures implemented, time by which the problem must be resolved,
and the consequences of failure to resolve the problem. An employee may
receive a written warning without first being issued a coaching. Before issuing
this warning, the supervisor should consult with Human Resources. The written
warning and supervisor documentation will be placed in the employee’s file.
c. Suspension: Violation of performance standards or City policies may result in an
employee being suspended with or without pay for a specific period of time. This
is intended to give an employee time to consider the problem and develop a plan
for improving their behavior. The amount of time an employee will be suspended
will be determined on a case by case basis. The employee and the supervisor will
be provided a memo on the suspension including the reason for suspension,
duration of the suspension, and consequences of future violations; additionally,
this memo will be placed in the employee’s file.
d. Discharge: An employee may be discharged if it is determined that continued
employment is not in the best interest of the City. The Human Resources
Department must be consulted about each potential discharge and will assist the
supervisor in preparing the necessary documentation and meeting with the
employee. Human Resources or the city manager must be present at each
meeting where an employee is informed of his or her discharge.
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DICIPLINE CONTINUED
C. EGREGIOUS ACTS
If an employee’s violation of policy or work rules is so severe that the supervisor
determines immediate action is necessary in order to maintain the safety of the public
and other employees, the supervisor may instruct the employee to leave the premises
and not return until advised by Human Resources or a department head. The supervisor
should notify the department head and Human Resources immediately.
D. CRIMINAL AND CIVIL ACTION
Any action against property of the City or individuals that leads to termination of
employment does not preclude the City from also taking civil or criminal action against
the individual.
E. APPEAL
Employees who disagree with their disciplinary action may appeal. Any appeal must be
submitted to the Human Resources Department within three business days of the issuing
of the discipline. Human Resources will meet with the employee within five business days
and provide a written response within three business days of the meeting. Each appeal
will be handled on a case by case basis determined by the appeal statement made by the
employee.
If the appeal is not settled by Human Resources, the Human Resources Department will
forward all relevant information to the city manager for review. The City Manager will
then respond to the appeal within five business days.
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CHAPTER 10 PERFORMANCE EVALUATIONS
A. POLICY
City employees should receive an evaluation prior to the end of their probationary period
and once annually for the duration of employment. The purpose of these evaluations is
to assess and evaluate the work performance of the employee. These evaluations
influence management decisions concerning training, promotion, retention and
separation from the City.
Employees who transfer from part-time to full-time positions will receive an evaluation
after 60 days in the new position. Future evaluations will be conducted based on the
transfer date, not original hire date.
B. Procedure
An employee’s annual evaluation period is one year and should be and ongoing process.
Supervisors are prompted by the software to give quarterly feedback at a minimum.
During the 30-day period immediately preceding the employee’s anniversary date the
evaluation process will begin with the employee completing a self-review and review of
their supervisor. Then the supervisor will review the employee’s self-evaluation and
complete their evaluation of the employee. This evaluation is then approved by the head
of the respective department. After the approval process has been completed, the
supervisor and employee meet discuss, and create goals for the future. Merit based pay
increases are associated with the outcome of the evaluation, the percentage associated
is subject to change each fiscal year.
B.C.APPEAL
Employees who disagree with their supervisor’s evaluation of their performance may
appeal the evaluation. Any appeal must be submitted to the Human Resources
Department within 10 business days of the issuing of the evaluation. Human Resources
will respond to the appeal within five business days to advise the employee of details
specific to their appeal. Each appeal will be handled on a case by case basis determined
by the appeal statement made by the employee.
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CHAPTER 11 COMPLAINTS
A. POLICY
It is the purpose of these procedures to assure employees that their problems and
complaints will be considered fairly, rapidly and without retaliation. A complaint should
be about the misapplication or misinterpretation of this manual or applicable
departmental rules and regulations. It is expected that the procedures set forth below
will encourage employees to discuss with their supervisors’ matters pertaining to
conditions of employment as they affect individual employees. The intent of the City is
to resolve complaints informally, and both supervisors and employees are encouraged to
make every effort to resolve problems at the lowest level possible. It is recognized there
will be employee complaints which cannot be resolved on an informal basis; therefore,
provisions are established to provide a process for considering and resolving a formal
complaint.
Complaints regarding the Police Department will be handled by the agency’s professional
standards division with the cooperation of Human Resources.
B. PROCEDURES
A written complaint should be as detailed as possible, including the names of individuals
involved and witnesses, date and any documentary evidence. The City will conduct and
prompt investigation in the complaint and make a determination. If City policies have
been violated the City will take action proportionate with the circumstances.
1.SUPERVISOR LEVEL - Any employee having a complaint may within five working days
following the incident discuss the situation informally with the immediate supervisor. If
no resolution is promptly reached, the employee may submit to the supervisor a written
complaint within 10 days of the incident that caused to the complaint, in detail, including
the complete facts on which the complaint is based and the desired resolution. The
supervisor will meet with the employee and formally discuss the complaint. The
supervisor will provide a written decision to the employee within three working days
following receipt of the complaint form.
2.DEPARTMENT HEAD LEVEL - If the complaint cannot be resolved at the supervisor
level, the employee may appeal to the department head. The appeal shall be initiated
within three workdays of the supervisor decision. The employee should provide all
information, which was considered by the supervisor, and any other useful information
to the department head for consideration and review. The supervisor shall forward the
original complaint form and reply to the department head. A meeting shall be scheduled
with the employee within five workdays after receipt of the appeal. The department head
will provide a written decision to the employee within three days after the scheduled
meeting.
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COMPLAINT CONTINUED
PROCEDURES CONTINUED
3.HUMAN RESOURCES LEVEL - If the complaint cannot be resolved by the department
head, the employee may appeal to the Human Resources Department. The
appeal shall be initiated within three workdays of the department head decision.
The employee should provide all information, which was considered by the
supervisor and department head, and any other useful information to Human
Resources for consideration and review. The department head will forward the
original complaint form and reply to Human Resources. A meeting shall be
scheduled with the employee within five workdays after receipt of the appeal.
The Human Resources Department will provide a written decision to the
employee within three days after the scheduled meeting.
4.CITY MANAGER LEVEL - If the complaint cannot be resolved by Human Resources, the
employee may appeal to the city manager. The appeal shall be initiated within
three workdays of the Human Resources decision. The employee should provide
all information, which was considered by the supervisor, department head,
Human Resources, and any other useful information to the city manager for
consideration and review. The Human Resources Department will forward the
original complaint form and reply to the city manager. A meeting shall be
scheduled with the employee within five workdays after receipt of the appeal.
The city manager will provide a written decision to the employee within three
days after the scheduled meeting.
C. NON-RETALIATION POLICY
No one will be subject to, and the City prohibits, any form of discipline, reprisal,
intimidation or retaliation for good faith reporting on an incident of discrimination or
harassment. Additionally, no employee shall be punished solely on the basis that he or
she reported in good faith what was reasonably believed to be a violation of City policy
or law. False and malicious complaints; however, may be the subject of appropriate
disciplinary action.
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COMPLAINT PROCESS FLOW CHART
Start of
Process:
Incident
Employee
and
Supervisor
informally
discuss
Issue is
resolved
Issue is not
resolved at
Informal
level
Employee
prepares
written
statement
of
complaint
Employee
and
Supervisor
meet and
discuss
Issue is
Resolved
Issue is not
resolved at
Direct Report
level
Supervisor
provides form
and relevant
infomration
to the
department
head
Employee and
Department
Head meet
and discuss
Issue is
Resolved
Issue is not
resolved at
Department
Head
level
Department
Head
provides form
and relevant
infomration
to Human
Resources
Employee and
Human
Resources
meet and
discuss
Issue is
Resolved
Issue is not
resolved at
Human
Resources
level
Human
Resources
provides form
and relevant
information
to city
manager
Employee and
City Manager
meet and
discuss
End of
Process
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CHAPTER 12 SAFETY
A. POLICY
The development and maintenance of safe working conditions, practices and habits are
continuing objectives of the City’s Safety Program. Attaining those objectives will result
in benefits to all employees and to the City. Accidents, injuries, disabilities, property
damage, time and pay loss, medical expenses, and improper or dangerous use of
equipment are all operational problems which can be avoided by the combined efforts of
all employees.
Each department head should promote state and federal rules and standards and be
responsible for developing safety rules, policies and regulations relevant to their
particular operation. It shall be the responsibility of each employee to be knowledgeable
of and adhere to those safety rules and regulations applicable to the area in which they
work or may be visiting. Supervisors must display a continuing concern for all aspects of
safety and accident prevention.
B. COMMITMENT TO SAFETY
Protecting the safety of our employees and visitors is the most important aspect of
running our City’s services and facilities.
All employees have the opportunity and responsibility to contribute to a safe work
environment by using common sense rules and safe practices and by notifying
management when any health or safety issues are present. All employees are encouraged
to partner with management to ensure maximum safety for all.
In the event of an emergency, notify the appropriate emergency personnel by dialing 911
to activate the police or fire emergency services.
C. ACCIDENT REPORTING
All employees shall be advised of their responsibility to immediately report to their
supervisor all injuries that occur on the job. Delay in reporting such injuries may cause
complication of the injury, delay in recovery and payment of employee Workers’
Compensation benefits, and result in disciplinary action, up to termination.
All accidents must be reported to the department head or supervisor immediately and to
Risk Management as soon as possible. If the accident occurs on a weekend or during a
holiday, it should be reported the next duty day. The department head or designee shall
complete and submit to the Risk Management Department a "Supervisor's Report of
Accident Investigation” within seven days. In case of accidents involving City vehicles, the
appropriate department head or supervisor, Risk Management, and the City police shall
be notified immediately.
The City’s Workers’ Compensation program is managed by Risk Management and the
insurance carrier, Florida League of Cities. Employees should report all accidents or
exposures, even if medical attention is not sought, or only first aid is applied.
If an employee is out of work related to a Worker’s Compensation claim, they must
contact Risk Management before returning to work. Supervisors will receive
communication from Risk Management on the employee’s readiness for work.
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SAFETY CONTINUED
D. TRAINING
The departments that make up the city are diverse, as are the trainings needed to safely
conduct each job. The department head will ensure all employees receive job specific
safety training.
a.Crestview Police Department employees can contact the sergeant with the Office
of Professional Standards.
b.Fire Department Employees can contact the senior captain responsible for training.
E. SAFETY EQUIPMENT
The City will provide proper and necessary safety equipment for employees. Failure by
employees to utilize provided equipment or devices will be subject to disciplinary
measures or dismissal from the City service. General safety rules are:
1. Report all injuries and property damage to your supervisor immediately.
2. Report unsafe conditions or known safety hazards to your supervisor or Risk
Management.
3. Smoking regulations shall be strictly observed.
4. No employee shall be permitted to work if their ability or alertness is so impaired
through fatigue, illness, or other cause to make it unsafe for them or fellow
employees.
5. All employees required to operate City vehicles shall possess a valid driver’s
license. The supervisor must certify that the employee can operate all motor-
powered and self-propelled equipment required in the performance of the
employee's work.
6. Every precaution shall be taken to protect the public from injury or damage that
could result from construction or working conditions at City job sites.
F. MOTOR VEHICLE RECORD CHECKS
Following a conditional offer of employment, a motor vehicle record check will be
conducted on all final job candidates for whom driving a motor vehicle is an essential job
function. Thereafter, checks will be run periodically for these employees.
a. Satisfactory results include not more one moving violation in the past 3 years.
b. Probationary results include two moving violations in the past 3 years.
c. Unacceptable results include currently suspended or revoked license, more than
two moving violations, DUI or other drug or alcohol related citations, or leaving
the scene of an accident in the past 3 years.
If an employee is involved in any of the situations listed as “unacceptable” they must
notify their supervisor immediately; failure to do so will result in disciplinary action, up to
termination. Any employee who does not have a valid drivers’ license will not be allowed
to operate a City vehicle or drive on City business. If driving is an essential function of the
job, employment may be terminated.
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CHAPTER 13 COMMUNICATIONS
A. DEVICES
The City provides telephones, voicemail, computers and other technology to employees
for City business use only. Excessive personal use of these devices is prohibited.
Additionally, use of these devices is subject to the City’s Computer and Technology Use
Policy. Violation of this policy may result in disciplinary action, up to termination.
B. PRIVACY
Communication on devices or programs owned by the City is subject to monitoring; and
use of discriminatory, hostile, suggestive or otherwise inappropriate language is
prohibited. The City reserves the right to monitor any communication sent or received
using City systems or equipment. Additionally, all communication with the City is subject
to the Florida Sunshine Law and is public record. Violation of these rules may result in
disciplinary action up to termination.
C.COMMUNICATION WITH THE MEDIAPUBLIC AND MEDIA
Only the City’s Public Information Officer may speak on behalf of the City to newspapers,
television stations, radio stations, or any other media. Any employee who is contacted
by the media and asked to speak on the City’s behalf must not respond but should obtain
the name and contact information of the representative and immediately relay it to the
public information officer.
Police officers and Firefighters are permitted to speak with the media but must follow the
agency’s guidelines.
Employees should refer to the Communication Policy for further information on internal
and external communication. Employees are required to comply the with the
Communication Policy or be subject to disciplinary action.
D. PUBLIC RECORDS REQUEST
It is the policy of the City to comply with Florida’s Public Records Law. Therefore, all public
records in City custody shall be open for inspection by any person (at reasonable times
and under reasonable conditions) and copies of public records shall be provided (in a
reasonable amount of time) upon payment of applicable charges for the cost of
duplication and labor.
If any employee has a question about whether a request falls under public records or not,
he or she should not fill the request but instead contact the city clerk’s office for
reference.
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CHAPTER 14 SOCIAL MEDIA POLICY
A. POLICY
The City recognizes employees may have personal accounts on various social networking
sites, (collectedly known as social media) such as Facebook, Instagram, LinkedIn, and
Twitter, and may create or continue to make post. Additionally, some employees may use
social media as a part of their job with the City.
This policy applies to all City employees, including off-duty social media use. The policy
applies on City property, at City worksites, while participating in City sponsored events,
while in a City vehicle, and anywhere an employee is conducting the duties of their job.
Additionally, this policy pertains to whenever a City employee is using City issued
equipment, devices or communication systems.
This policy is not a static document. It may have to be revised as laws and usage change,
new platforms are introduced, and existing platforms expand.
B. MONITORING AND PRIVACY
The City monitors social media and all other conduct on its electronic systems and
equipment. Such monitoring may include - without limitation - monitoring, interception,
accessing, recording, disclosing, inspecting, reviewing, retrieving, and printing of
transactions, messages, keystrokes, postings, logins, recordings, and other use of the
systems. The City may store data or communications for a period of time after they are
created and may delete these copies without notice. Employees should have no
expectations of privacy regarding any information they input or review while using or that
can be found on City equipment or systems. This applies to both work related and
personal use of Social Media.
C. PROHIBITIONS
This list is not exhaustive of all prohibited behaviors, but instead meant to provide
examples of prohibited behaviors. The following actions are prohibited in regard to post
on any form of social media:
a. Statements about the City, its employees, or elected or appointed members, which
the employee knows to be false or have no basis to believe is true.
b. Negative or derogatory information or statements about the City’s services
c. Negative or derogatory information or statements about the citizens of Crestview,
City vendors, City Council members, or other agents of the City.
d. Comments about others that are vulgar, obscene, threatening, intimidating or a
violation of the City’s workplace policies against harassment and discrimination.
e. Any recommendation of City workers, vendors, agents, etc. without prior
authorization
f. Photos of the employee in their City uniform, on City property, or other references to
the City, in compromising or offensive poses or with offensive captions.
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SOCIAL MEDICA POLICY CONTINUED
D. NON-RETALIATION POLICY
Employees are prohibited from retaliating against persons who complain about
their violation or suspected violation of this policy. Violations of this policy are
subject to disciplinary action, up to and including termination.
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CHAPTER 15 SEVERE WEATHER
A. POLICY
The City recognizes the fact that severe weather and other emergencies can affect the
City’s ability to open for business and the employee’s ability to get to work. The safety of
our employees is paramount in an emergency. Fortunately, emergencies and severe
weather days are infrequent, but these are the guidelines for when they occur. The Mayor
will declare all emergencies. Detailed information about the City’s emergency procedures
can be found in the City’s emergency operations plan.
B. COMMUNICATION
In an emergency City closure, management will make every effort to notify employees by
phone through departmental call trees. Local radio and television stations will be
requested to announce the closing, additionally, the closing will be posted on the city’s
website and social media. When the City is unable to notify all employees of the closure,
employees are asked to use common sense and make their best assessment of the safety
and practicality of the situation. No pressure is extended from this employer, at any time,
that would encourage employees to take unsafe chances to attend work.
C. LEAVE
The City will provide employees with paid leave during times of closure. Employees
required to be on duty during these times will receive additional compensation. Hourly
employees who perform work during a City of Crestview declared state of emergency will
receive pay at 1.5x their normally hourly rate. Exempt staff, excluding Department Heads,
will become eligible for additional pay once FEMA declares a disaster.
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CHAPTER 16 INTERNSHIP AND VOLUNTEER POLICY
A.POLICY
The City periodically employs student interns and has volunteer opportunities. The
purpose of this policy is to outline responsibilities and to ensure interns and volunteers
have a productive stay with the city. Internships are limited to one semester or 4 months.
Volunteer opportunities will have no specific hours guaranteed as they will be project
based.
B. INTERNSHIP PROCEDURES
a. Hiring managers who plan to add interns for specific assignments must complete
a requisition form. The following must be included on the requisition form: a)
hours of work, b) duration of the expected work, and c) proposed rate of pay for
the student worker. Requisitions for these positions will be routed to Human
Resources after department head approval has been obtained.
b. Interns must be currently enrolled in a formal educational institution.
c. An intern will be provided with an abbreviated orientation program that will
highlight key aspects of the position the intern will be engaged in as well as all
city policies with which he or she will be expected to conform during the specific
term of employment. This orientation will exclude any discussion of programs and
policies, including many of the benefits plans, which do not apply to specific-term
employees.
d. The Human Resources Department, on receipt of the requisition form, will notify
the appropriate departments, which will coordinate work station issues, including
telephone and Internet capabilities, with the IT department to ensure that the
work station is fully operational prior to the intern's start date.
e. Each intern will be provided with an in-depth review of department functions and
activities and the interaction of these activities with the work the student worker
will be performing. The department review will be conducted by the department
head and team leads during the first week of employment.
f. Due to the short-term assignment of student workers, and in accordance with
school/university reporting requirements for students, the department manager
will be responsible for providing a narrative report of the student worker's
assignments and progress at the close of each month the student is engaged. A
copy of the monthly progress report will be forwarded to the Human Resources
Department for record-keeping and reporting purposes.
g. In the week in which an intern's assignment ends, the department head will
provide a final progress report in addition to any report required by the
educational institution the student attends. The Human Resources Department
will schedule an out-processing interview to be conducted on the day preceding
the student worker's last day of work.
h. Interns for the Police Department are subject to CPD volunteer and intern policies
and procedures.
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C. VOLUNTEER PROCEDURES
a.Volunteers will be accepted on a case by case basis as such work is available.
b.All volunteers must first be cleared by Human Resources based on the work
available.
c.Volunteers will be provided with an abbreviated orientation program that will
highlight key aspects of the position the volunteer will be engaged in as well as all city policies
with which he or she will be expected to conform. This orientation will exclude any discussion of
programs and policies, including many of the benefits plans, which do not apply to specific-term
employees.
d.Each volunteer will be provided with an in-depth review of department functions
and activities and the interaction of these activities with the work the volunteer will be
performing. The department review will be conducted by the department head or direct
supervisor during the first week of employment.
e.Volunteer hours through the City count as community service and the supervisor
should be prepared to document this time for the volunteer.
f.Volunteers for the Police Department are subject to CPD volunteer and intern
policies and procedures.
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CHAPTER 17 WORKPLACE MONITORING
A. POLICY
The City of Crestview reserves the right to install security cameras in work areas for
specific business reasons, such as security, theft protection, and protection of
information.
1. The city may find it necessary to monitor work areas with security cameras when
there is a specific job or business reason to do so. The city will do so only after
ensure action is compliant with federal and state laws.
2. Employees should not have any expectation of privacy in work related areas.
3. Employee privacy in nonwork areas will be respected to the extent possible. The
city’s reasonable suspicion of onsite drug use, physical abuse, theft or similar
circumstances would be possible exceptions.
4. Employees should contact their supervisor or the human resources department
with questions about how this policy is implemented.
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CHAPTER 18 VOLUNTEERISM POLICY
A. POLICY
The City of Crestview encourages employees to become involved in their communities, lending
their voluntary support to programs that positively impact the quality of life within these
communities.
The following guidelines are for City employees who serve as volunteers in 501(c)(3) non-profit
community programs that are either of personal interest or are City-sponsored initiatives.
Interested employees should meet with their Human Resources to discuss their volunteer choice
and to receive approval prior to volunteering.
B. VOLUNTEER TIME
Employees may earn up to four hours of paid time off each fiscal year to participate in their
specific volunteer program. These hours are awarded hour for hour, up to the four-hour
maximum.
C. ELIGIBILITY
All full-time employees are eligible.
The same requirements apply to usage of this leave time as apply to traditionally earned Paid
Time Off.
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HUMAN RESOURCES MANUAL ACKNOWLEDGMENT AND RECEIPT
I hereby acknowledge receipt of the City of Crestview Human Resources Manual. I understand
and agree that it is my responsibility to read and comply with the policies in the manual.
I understand that the manual and all other written and oral materials provided to me are
intended for informational purposes only. Neither it, city practices, nor other communications
create an employment contract or term. I understand that the policies and benefits, both in the
manual and those communicated to me in any other fashion, are subject to interpretation,
review, removal, and change by management at any time without notice.
I further understand that I am an at-will employee and that neither this document nor any other
communication shall bind the city to employ me now or hereafter and that my employment may
be terminated by me or the city without reason at any time. I understand that no representative
of the city has any authority to enter into any agreement for employment for any specified period
of time or to assure any other personnel action or to assure any benefits or terms or conditions
of employment or make any agreement contrary to the foregoing.
I also understand and agree that this agreement may not be modified orally and that only the
city manager may make a commitment for employment. I also understand that if such an
agreement is made, it must be in writing and signed by the city manager.
_____________________________________
Employee’s Name in Print
_____________________________________
Signature of Employee
_______________________
Date Signed by Employee
TO BE PLACED IN EMPLOYEE’S PERSONNEL FILE
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RECIEPT OF CITY OF CRESTVIEW HARRASSMENT POLICY
I attest that I have read Chapter 4 Harassment in its entirety and understand all complaints should
be reported immediately and will be investigated. I am familiar with the procedures contained
therein. If I have personally experienced or directly observed an act of harassment, I will report the
incident immediately to my supervisor or any step in my chain of command or directly to the
Human Resources Department for the city.
_____________________________________
Employee’s Name in Print
_____________________________________
Signature of Employee
_______________________
Date Signed by Employee
______________________________________
Witness
TO BE PLACED IN EMPLOYEE’S PERSONNEL FILE
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CONSENT TO PHOTOGRAPH
I hereby give the City of Crestview consent to record, videotape and photograph my
image and/or voice to be used in the following ways (check all that apply):
City intranet accessible by employees only
City internet accessible via the World Wide Web to anyone
Printed newsletter
Printed annual report
Other promotional materials
I further understand that no special compensation will be provided to me for use of my
image and that I may not be informed in advance of the specific use of my image.
__________________________________
Employee Name (Please Print)
__________________________________ ____________________
Employee Signature Date
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Page 335 of 354
City Hall
198 Wilson St N. Crestview, Fl 32536
Tim Bolduc, City Manager 850.682.1560, ext. 252
MEMORANDUM
Date: 3/1/2022
To: ALL EMPLOYEES
From: Tim Bolduc, City Manager
______________________________________________________________________
We are excited to announce that the City of Crestview has successfully met our goal, as set by
FL Blue, to continue to be apart of the FL Blue Wellness program. As a part of this program, we
are now offering reimbursements for gym memberships. This policy will expire at the end of
the 2022 fiscal year.
In order to receive reimbursement, you must:
Submit your receipt for membership (set up fees, processing fees etc will not be
reimbursed)
Reimbursement must be submitted for prior to September 1st, 2022.
The receipt must be a from a licensed, business, not an individual.
The attached form must be returned with the receipt for reimbursement.
Page 336 of 354
City Hall
198 Wilson St N. Crestview, Fl 32536
Tim Bolduc, City Manager 850.682.1560, ext. 252
MEMORANDUM
Date: 3/1/2022
RE:
From: Tim Bolduc, City Manager
______________________________________________________________________
PERSONALLY OWNED VEHICLE STIPEND
Certain employees are required to use their personal vehicle (POV) for business
purposes. These employees are in department without a city owned vehicle and are
often called in on nights and weekends. These employees will be paid a stipend in place
of mileage reimbursement to cover the cost of fuel and additional wear and tear to the
vehicle.
The City Manager determines eligible employees based on job duties and available
resources.
For fiscal year 2021-2022 employees of the Public Information Officer Division will
qualify for this stipend.
The stipend for fiscal year 2021-2022 will be $200 monthly.
Page 337 of 354
CITY OF CRESTVIEW Item # 12.1.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Presentation
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:
DATE:3/10/2022
SUBJECT:Financial Update - City Manager
BACKGROUND:
This is a presentation of the monthly financial statements as required by City Charter.
DISCUSSION:
Attached are the Schedules of Revenues & Expenditures for the month and year to date ending January 31,
2022.
During our review of the Schedule of Revenues & Expenditures, certain variations were noted for which
explanations have been provided below:
Unaudited Schedule of Revenues & Expenditures at January 31, 2022:
Please note that most funds include a budget amount in a revenue account titled "Other Sources". This includes
cash carryforward from the previous year. Therefore, the percent of budget will typically reflect a low
percentage.
General Fund:
Taxes Revenues: The largest percentage of this revenue item is Ad Valorem Taxes. The majority of
collections are in December - March.
General and Administrative Expenditures: The largest expenditures in this division are debt service
payments, which will be disbursed later in the fiscal year.
Athletics and Recreation Expenditures: Includes expenditures for the Blackwater Golf Club project,
specifically, the Mammoth Sports Complex final invoice.
1/2 Cent Sales Tax: Primarily, expenditures related to debt service which will be disbursed on or before
June 1, 2022.
Streets: Street resurfacing projects which will commence in the near future.
Code Enforcement: Actual expenditures plus encumbrances puts the percentage of budget at 26%.
Building and Permitting Fund:
Operating Costs: Improvements project has not yet commenced.
Capital Improvements Fund:
Page 338 of 354
Other Financial Assistance: American Rescue Plan Act (ARPA), collections will be near the fiscal
year end.
Utility Fund:
Impact Fees: The majority of fees collected are attributed to the residential impact fees incurred by the
Iron Horse Townhome development.
Other Financial Assistance: American Rescue Plan Act (ARPA), collections will be near the fiscal
year end.
General and Administrative Expenditures: The largest expenditures in this division are debt service
payments, which will be disbursed later in the fiscal year.
Stormwater Fund:
Operating Costs: Budgeted equipment items have not yet been purchased.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
The attached provides unaudited revenue and expenditure information at January 31, 2022.
RECOMMENDED ACTION
No action is required for this item.
Attachments
Page 339 of 354
1.Monthly Financial Report Month Ended January 2022
Page 340 of 354
CITY OF CRESTVIEW, FLORIDA
MONTHLY FINANCIAL REPORT
January 31, 2022
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CITY OF CRESTVIEW
Monthly Financial Report
Table of Contents
January 31, 2022
General Fund ............................................................................................................................................... 3
Special Revenue Fund (Building & Permitting) ......................................................................................... 4
Special Revenue Fund (CRA) ..................................................................................................................... 5
Capital Improvements Fund ........................................................................................................................ 6
Utility Fund ................................................................................................................................................. 7
Sanitation Fund ........................................................................................................................................... 8
Stormwater Fund ......................................................................................................................................... 9
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3
GENERAL FUND
SCHEDULE OF REVENUES AND EXPENDITURES
BUDGET AND ACTUAL
January 31, 2022
Amended Current Year to Date
Annual Annual Month FY 2022 Percent
Budget Budget Total Total of Budget
Revenues
Taxes* 13,444,486$ 13,444,486$ 7,192,822$ 9,426,147$ 70.11%
Permits, Fees, Special Assessments 1,545,500 1,545,500 148,714 634,445 41.05%
Intergovernmental Revenue 7,477,532 7,477,532 529,406 2,510,427 33.57%
Charges for Services 240,500 240,500 11,862 119,885 49.85%
Judgments, Fines & Forfeites 310,000 310,000 8,708 79,470 25.64%
Miscellaneous Revenues 251,300 251,300 23,627 159,526 63.48%
Other Sources 4,039,890 4,039,890 2,575,000 2,575,000 63.74%
Total Revenues 27,309,208$ 27,309,208$ 10,490,139$ 15,504,900$ 56.78%
Expenditures
Mayor 107,309$ 103,410$ 7,733$ 33,755$ 32.64%
City Clerk 164,753 165,228 12,730 62,701 37.95%
General & Administrative**2,933,746 2,928,170 68,900 449,311 15.34%
Administration:
City Manager 296,045 296,045 22,029 92,922 31.39%
Human Resources 336,085 336,085 14,485 92,527 27.53%
Information Technology 698,722 698,722 35,905 182,441 26.11%
Public Information Officer 141,826 142,826 11,179 46,988 32.90%
Finance 592,547 596,547 49,782 188,530 31.60%
Public Works Administration 339,868 339,868 16,832 55,684 16.38%
Maintenance 311,842 311,842 17,992 79,821 25.60%
Police 6,012,840 6,012,840 380,407 1,602,029 26.64%
Fire 4,820,689 4,820,689 352,099 1,469,694 30.49%
Fire Department - Dispatch 1,096,433 1,096,433 73,675 335,135 30.57%
Recreation & Enrichment Services:
Administration 203,537 203,537 16,997 64,769 31.82%
Athletics & Recreation***788,869 788,869 268,563 1,217,914 154.39%
Library 803,352 803,352 70,090 235,182 29.28%
Special Events & Programs 137,825 137,825 6,417 34,051 24.71%
Cultural Services 71,567 70,567 4,715 20,157 28.56%
1/2 Cent Sales Tax**** 2,921,908 2,921,908 114,397 228,729 7.83%
Streets***** 2,326,968 2,326,968 93,482 451,493 19.40%
Health Services - Animal Control - - 50 50 0.00%
Code Enforcement****** 137,744 137,744 6,528 24,671 17.91%
Planning & Zoning 828,692 833,692 41,970 206,882 24.82%
Building & Facility Maintenance 1,236,041 1,236,041 77,781 323,578 26.18%
Total Expenditures 27,309,208$ 27,309,208$ 1,764,737$ 7,499,014$ 27.46%
Note: This report reflects the revenues collected and expended in the month of January and year ending January 31, 2022 and what percent of the annual
budget that has been collected and expended. All revenue and expenditure amounts are unaudited.
*Most of ad valorem revenues are collected between the months of December-March.
**Largest expenditures in this division are debt service payments, which will be disbursed later in the fiscal year.
***Includes expenditures for the Blackwater Project, specifically, the Mammoth Sports Complex final invoice.
****Primarily expenditures in debt service which will be disbursed 6/1/2022.
*****Street resurfacing projects to commence in the near future.
******Actual expenditures plus encumbrances puts percentage of budget at 26%.
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4
SPECIAL REVENUE FUND
BUILDING AND PERMITTING
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
January 31, 2022
Amended Current Year to Date
Annual Annual Month FY 2022 Percent
Budget Budget Total Total of Budget
Revenues
Building Permits 579,430$ 579,430$ 72,879$ 252,709$ 43.61%
Other Sources 163,898 163,898 - - 0.00%
Total Revenues 743,328$ 743,328$ 72,879$ 252,709$ 34.00%
Expenditures
Personnel Cost 453,734$ 453,734$ 23,160$ 96,071$ 21.17%
Operating Expenses* 289,594 289,594 2,878 24,177 8.35%
Total Expenditures 743,328$ 743,328$ 26,038$ 120,248$ 16.18%
`
Note: This report reflects the revenues collected and expended in the month of January and year ending January 31, 2022 and what percent of the annual
budget that has been collected and expended. All revenue and expenditure amounts are unaudited.
Note: The Special Revenue Funds: Escrow and Law Enforcement Trust not listed due to little or no activity.
*Improvements project has not yet commenced.
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5
SPECIAL REVENUE FUND
COMMUNITY REDEVELOPMENT AGENCY
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
January 31, 2022
Amended Current Year to Date
Annual Annual Month FY 2022 Percent
Budget Budget Total Total of Budget
Revenues
Intergovernmental Revenue 339,555$ 339,555$ 85,186$ 85,186$ 25.09%
Miscellaneous 3,000 3,000 205 972 32.39%
Other Sources 994,072 994,072 - 162,395 16.34%
Total Revenues 1,336,627$ 1,336,627$ 85,391$ 248,553$ 18.60%
Expenditures
Contractual Services 476,000$ 476,000$ 3,000$ 39,904$ 8.38%
Operating Supplies 9,650 9,650 290 4,181 43.33%
Advertising 19,500 19,500 - - 0.00%
Dues & Subscriptions* 1,500 1,500 - 1,417 94.47%
Training 1,000 1,000 - - 0.00%
Improvements 507,977 507,977 - 993 0.20%
Interfund Transfer 19,000 19,000 - - 0.00%
Equipment 2,000 2,000 - - 0.00%
Awning Improvement Grant 300,000 300,000 - 22,877 7.63%
Total Expenditures 1,336,627$ 1,336,627$ 3,290$ 69,372$ 5.19%
Note: This report reflects the revenues collected and expended in the month of January and year ending January 31, 2022 and what percent of the annual
budget that has been collected and expended. All revenue and expenditure amounts are unaudited.
*Annual subscriptions renewed.
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6
CAPITAL IMPROVEMENTS FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
January 31, 2022
Amended Current Year to Date
Annual Annual Month FY 2022 Percent
Budget Budget Total Total of Budget
Revenues
Other Financial Assistance* 2,223,384$ 2,223,384$ -$ -$ 0.00%
Other Sources 9,443,705 9,443,705 - - 0.00%
Total Revenues 11,667,089$ 11,667,089$ -$ -$ 0.00%
Expenditures
General & Administrative 150,809$ 150,809$ 11,000$ 40,402$ 26.79%
Public Safety 1,307,996 1,307,996 - 2,300 0.18%
Physical Environment 8,812,884 8,812,884 9,720 53,970 0.61%
Transportation 1,395,400 1,395,400 - 2,076 0.15%
Total Expenditures 11,667,089$ 11,667,089$ 20,720$ 98,748$ 0.85%
Note: This report reflects the revenues collected and expended in the month of January and year ending January 31, 2022 and what percent of the annual
budget that has been collected and expended. All revenue and expenditure amounts are unaudited.
*ARPA (American Rescue Plan Act) collections will be near the fiscal year end.
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7
UTILITY FUND
SCHEDULE OF REVENUES AND EXPENDITURES
BUDGET AND ACTUAL
January 31, 2022
Amended Current Year to Date
Annual Annual Month FY 2022 Percent
Budget Budget Total Total of Budget
Revenues
Impact Fees* 430,000$ 430,000$ 199,600$ 585,500$ 136.16%
Other Financial Assistance** 1,408,271 1,408,271 - - 0.00%
Charges for Services 8,173,687 8,173,687 718,486 2,806,097 34.33%
Miscellaneous Revenue 20,000 20,000 1,156 6,143 30.72%
Other Sources 777,961 777,961 - - 0.00%
Total Revenues 10,809,919$ 10,809,919$ 919,242$ 3,397,740$ 31.43%
Expenditures
General & Administrative*** 5,217,175$ 5,217,175$ 41,159$ 444,952$ 8.53%
Public Works Administration 747,080 747,080 44,667 199,946 26.76%
Finance - Utility Office 468,829 468,829 29,588 139,719 29.80%
Water 1,840,149 1,840,149 109,355 600,023 32.61%
Sewer 1,322,187 1,322,187 66,886 368,837 27.90%
Wastewater 1,214,499 1,214,499 157,816 442,024 36.40%
Total Expenditures 10,809,919$ 10,809,919$ 449,471$ 2,195,501$ 20.31%
Note: This report reflects the revenues collected and expended in the month of January and year ending January 31, 2022 and what percent of the annual
budget that has been collected and expended. All revenue and expenditure amounts are unaudited.
*Majority of fees collected are attributed to the residential impact fees incurred by the Iron Horse Townhome development.
**ARPA (American Rescue Plan Act) collections will be near the fiscal year end.
***Largest expenditures in this division are debt service payments which will be disbursed later in the year.
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8
SANITATION FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
January 31, 2022
Amended Current Year to Date
Annual Annual Month FY 2022 Percent
Budget Budget Total Total of Budget
Revenues
Garbage Fees 4,000,000$ 4,000,000$ 337,714$ 1,342,228$ 33.56%
Penalties 55,000 55,000 5,866 19,265 35.03%
Franchise Fees 208,000 208,000 18,215 76,342 36.70%
Total Revenues 4,263,000$ 4,263,000$ 361,795$ 1,437,835$ 33.73%
Expenditures
Garbage/Solid Waste 4,263,000 4,263,000 306,054 1,261,534 29.59%
Total Expenditures 4,263,000$ 4,263,000$ 306,054$ 1,261,534$ 29.59%
Note: This report reflects the revenues collected and expended in the month of January and year ending January 31, 2022 and what percent of the annual
budget that has been collected and expended. All revenue and expenditure amounts are unaudited.
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9
STORMWATER FUND
SCHEDULE OF REVENUES AND EXPENSES
BUDGET AND ACTUAL
January 31, 2022
Amended Current Year to Date
Annual Annual Month FY 2022 Percent
Budget Budget Total Total of Budget
Revenues
Stormwater Fees 395,100$ 395,100$ 33,230$ 132,060$ 33.42%
Other Financial Assistance 238,162 238,162 - - 0.00%
Total Revenues 633,262$ 633,262$ 33,230$ 132,060$ 20.85%
Expenditures
Personnel Cost 291,325$ 291,325$ 16,164$ 69,085$ 23.71%
Operating Cost* 341,937 341,937 2,953 24,230 7.09%
Total Expenditures 633,262$ 633,262$ 19,117$ 93,315$ 14.74%
Note: This report reflects the revenues collected and expended in the month of January and year ending January 31, 2022 and what percent of the annual
budget that has been collected and expended. All revenue and expenditure amounts are unaudited.
*Budgeted equipment items have not yet been purchased.
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CITY OF CRESTVIEW Item # 12.2.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Presentation
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:
DATE:3/10/2022
SUBJECT:Employee Updates
BACKGROUND:
In 2021, the City of Crestview negotiated with Bluecross and BlueShield of Florida entrance into a new
program designed to provide additional benefits to our employee and keep rates lower. This plan included an
onsite health screening, ongoing educational opportunities for employees, $20,000 in incentive funds, and a
discount equivalent to a rate hold. Other surrounding agencies have had rate increases of over 10% or
reduced the quality of their benefits.
DISCUSSION:
In February 2022, we received confirmation from Bluecross and Blueshield of Florida that the City met the
goals set for participation in our wellness program. Meeting these goals guarantees the City will be eligible for
this program again in the 22-23 fiscal year. We had over 100 employees participate in an onsite health
screening and complete an online health assessment. This data will be summarized and provided to the city in
order to provide targeted wellness education that focuses on the identified needs of our employees. We used
half of our incentive funds to promote participation in the health screening and, at the request of staff, have
used the remaining dollars to fund a gym membership reimbursement program.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
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Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
There is no financial impact for this item.
RECOMMENDED ACTION
There is no action needed for this item.
Attachments
1.gym membership memo
Page 351 of 354
City Hall
198 Wilson St N. Crestview, Fl 32536
Tim Bolduc, City Manager 850.682.1560, ext. 252
MEMORANDUM
Date: 3/1/2022
To: ALL EMPLOYEES
From: Tim Bolduc, City Manager
______________________________________________________________________
We are excited to announce that the City of Crestview has successfully met our goal, as set by
FL Blue, to continue to be apart of the FL Blue Wellness program. As a part of this program, we
are now offering reimbursements for gym memberships. This policy will expire at the end of
the 2022 fiscal year.
In order to receive reimbursement, you must:
Submit your receipt for membership (set up fees, processing fees etc will not be
reimbursed)
Reimbursement must be submitted for prior to September 1st, 2022.
The receipt must be a from a licensed, business, not an individual.
The attached form must be returned with the receipt for reimbursement.
Page 352 of 354
CITY OF CRESTVIEW Item # 13.1.
Staff Report
CITY COUNCIL MEETING DATE: March 14, 2022
TYPE OF AGENDA ITEM: Action Item
TO:Mayor and City Council
CC:City Manager, City Clerk, Staff and Attorney
FROM:Tim Bolduc, City Manager, Shannon Hayes
DATE:3/10/2022
SUBJECT:Introduction of Juneteenth as an additional city holiday
BACKGROUND:
President Biden enacted a law on June 27, 2021 to designate Juneteenth as a Federal Holiday.
DISCUSSION:
Councilmember Shannon Hayes would like to open discussion to establish Juneteenth as a holiday for the City
of Crestview.
GOALS & OBJECTIVES
This item is consistent with the goals in A New View Strategic Plan 2020 as follows;
Foundational- these are the areas of focus that make up the necessary foundation of a successful local
government.
Financial Sustainability- Achieve long term financial sustainability
Organizational Capacity, Effectiveness & Efficiency- To efficiently & effectively provide the highest quality
of public services
Infrastructure- Satisfy current and future infrastructure needs
Communication- To engage, inform and educate public and staff
Quality of Life- these areas focus on the overall experience when provided by the city.
Community Character- Promote desirable growth with a hometown atmosphere
Safety- Ensure the continuous safety of citizens and visitors
Mobility- Provide safe, efficient and accessible means for mobility
Opportunity- Promote an environment that encourages economic and educational opportunity
Play- Expand recreational and entertainment activities within the City
Community Culture- Develop a specific identity for Crestview
FINANCIAL IMPACT
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The financial impact on the city would be the unbudgeted expense of additional holiday hours worked on a
city-designated holiday. These additional hours apply to our emergency services divisions, police, fire, and
dispatch. We estimate this would cost approximately $8,000.
RECOMMENDED ACTION
Request a motion to establish Juneteenth as an additional holiday for the City of Crestview to commemorate
the emancipation of African-American slaves.
Attachments
None
Page 354 of 354