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HomeMy Public PortalAbout08082022 City Council MinutesCity Council Minutes August 8, 2022 6:00 p.m. Council Chambers 1. Call to Order The Regular Meeting of the Crestview City Council was called to order at 6:00 p.m. by Mayor Pro-Tem Andrew Rencich. Council members present: Shannon Hayes, Doug Capps, Cynthia Brown, and Joe Blocker. Also present: City Manager Tim Bolduc, City Clerk Maryanne Schrader, City Attorney Jonathan Holloway, and various staff members. Mayor JB Whitten was excused. 2. Invocation, Pledge of Allegiance 2.1. Pastor Edward Parker of First Church of God In Christ The Invocation and Pledge of Allegiance was led by Pastor Edward Parker of First Church of God in Christ. 3. Open Policy Making and Legislative Session Mayor Pro-Tem A. Rencich went over the procedures. 4. Approve Agenda City Manager Tim Bolduc announced that Item 6.3, Shot in Focus Photography Studio Continuing Services contract, would be pulled from tonight's agenda. Mayor Pro-Tem A. Rencich called for action. Motion by Council member Cynthia Brown and seconded by Council member Joe Blocker to approve the agenda, as amended. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps All ayes. Motion carried. 5. Presentations and Reports 5.1. Recognition for years of service - Wayne Steele City Manager Tim Bolduc congratulated Wayne Steele for his 29 years of service to the city. He stated Wayne has been an influential leader over the years adding he is staying on board part time as the special projects manager. Mayor Pro-Tem Andrew Rencich thanked Mr. Steele for his service and presented him with a plaque. CRA Director E. Roy also came forward and stated she and Wayne have worked together well for over ten years and congratulated him. Wayne said it was a blessing to work with Mr. Bolduc and staff and the Council expressed their appreciation for his years of service. 11Page 5.2. Girl Scout Troop 1318 - Request to Waiver Rental Fee Seralyn and Maria of Girl Scout Troop 1318 came forward and requested a waiver of rental fees for their safety Day event on September 17, 2022 at Spanish Trail and invited Council to attend. Motion by Council member Cynthia Brown and seconded by Council member Shannon Hayes to approve the waiver of the rental fees for the Safety event on September 17, 2022. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 6. Consent Agenda Mayor Pro-Tem A. Rencich stated that Item 6.3, has been pulled from the agenda and called for comment from the audience and Council. Motion by Council member Shannon Hayes and seconded by Council member Douglas Capps to approve the Consent Agenda, as amended. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps All ayes. Motion carried. 6.1. Head Start Lease Renewal 6.2. Approval of June 27, 2022 City Council minutes 6.4. Employee Benefits Renewal 6.5. Task Order - Vineyard Village Site Design 6.6. Emergency Purchase of Top Tracer Range Net Extension 6.7. Blackwater Lift Station Change Order 6.8. 2022 Street Restriping 6.9. 2022 Sewer Root Control Contract 6.10. Pothole Asphalt Recycler and Hotbox Trailer Replacement 6.11. Change order for the Bush House Renovations 6.12. East/West Connector Agreement - ROW Donation 6.13. Senior Activity Center Facility Use - MOA Renewal - State of Florida Department of Health 7. Public Hearings / Ordinances on Second Reading 8. Ordinances on First Reading 8.1. Ordinance 1882 - Export Road Annexation Senior Planner N. Schwendt reviewed the first reading of Ordinance1882 - Export Road Annexation. He stated the next three ordinances are regarding Export Road. The PDB recommended a stipulation that staff inform the surrounding property owners of the proposed development. He advised Council that the Community Development Services Director has discretion to send out courtesy notifications beyond the LDC requirements. However, the Council could make the stipulation. The subject project is undeveloped. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Annexing to the City of Crestview, Florida, ± 2.02 Acres of Contiguous Lands Located in Section 32, Township 3 North, Range 23 West, and Being Described As Set Forth Herein; Providing for Authority; Providing for Land Description; Providing for Boundary; Providing for Land Use and Zoning Designation; Providing for Amendment to the Base, Land Use and Zoning Maps; Providing For a Comprehensive Plan Amendment; Providing for Filing with the Clerk of Circuit Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County and the Florida Department of State; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing for an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the public and Council. Hearing none, he called for action. Motion by Council member Shannon Hayes and seconded by Council member Cynthia Brown to approve Ordinance 1882 and move to 2nd reading. Roll Ca11: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.2. Ordinance 1883 - Export Road Comprehensive Plan Amendment Senior Planner N. Schwendt mentioned this is the first reading of Ordinance 1883 - Export Road Comprehensive Plan for Export Road and is consistent with current land use. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing For Authority; Providing For Findings of Fact; Providing For Purpose; Providing For Changing the Future Land Use Designation From Okaloosa County Mixed Use to Commercial (C) on Approximately 2.02 Acres, More Or Less, in Section 32, Township 3 North, Range 23 West; Providing For Future Land Use Map Amendment; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing for an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the public and Council. Hearing none, he called for action. Motion by Council member Joe Blocker and seconded by Council member Shannon Hayes to approve Ordinance 1883 and move to second reading. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.3. Ordinance 1884 - Export Road Rezoning Senior Planner N. Schwendt mentioned this is the first reading of Ordinance 1884 - Export Road Rezoning. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Providing For the Rezoning of 2.02 Acres, More or Less, of Real Property, Located in Section 32, Township 3 North, Range 23 West, From the Okaloosa County Mixed Use Zoning District to the Commercial Low -Intensity District (C-1) Zoning District; Providing For Authority; Providing For the Updating of the Crestview Zoning Map; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal Of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member Joe Blocker and seconded by Council member Douglas Capps to approve Ordinance 1884 and move to 2nd reading for adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.4. Ordinance 1885 - Airport Road Annexation Senior Planner N. Schwendt stated the next three ordinances are regarding Airport Road. He mentioned this is the first reading of Ordinance 1885 - Airport Road Annexation. He went over the location of the property stating a development order has not been submitted and went over the courtesy notices sent out and advertisement requirements. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Annexing to the City of Crestview, Florida, + 9.62 Acres of Contiguous Lands Located in Section 4, Township 3 North, Range 23 West, and Being Described as Set Forth Herein; Providing For Authority; Providing For Land Description; Providing For Boundary; Providing For Land Use and Zoning Designation; Providing For Amendment to the Base, Land Use and Zoning Maps; Providing For a Comprehensive Plan Amendment; Providing For Filing with the Clerk of Circuit Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County and the Florida Department of State; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member Douglas Capps and seconded by Council member Joe Blocker to approve Ordinance 1885 and move to 2nd reading for adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.5. Ordinance 1886 - Airport Road Comprehensive Plan Amendment Senior Planner N. Schwendt stated this is the first reading of Ordinance 1886 - Airport Road Comprehensive Plan Amendment. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Amending its Adopted Comprehensive Plan; Providing For Authority; Providing For Findings of Fact; Providing For Purpose; Providing For Changing the Future Land Use Designation From Okaloosa County Low Density Residential to Mixed Use (Mu) on Approximately 9.62 Acres, More or Less, In Section 4, Township 3 North, Range 23 West; Providing For Future Land Use Map Amendment; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member Joe Blocker and seconded by Council member Cynthia Brown to approve Ordinance 1886 and move to second reading for adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.6. Ordinance 1887 - Airport Road Rezoning Senior Planner N. Schwendt stated this is the first reading of Ordinance 1887 - Airport Road Rezoning. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Providing For the Rezoning of 9.62 Acres, More or Less, of Real Property, Located In Section 4, Township 3 North, Range 23 West, From the Okaloosa County Residential-1 Zoning District to the Mixed Use (Mu) Zoning District; Providing For Authority; Providing For the Updating of the Crestview Zoning Map; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing for an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member Joe Blocker and seconded by Council member Shannon Hayes to approve Ordinance 1887 and move to second reading for adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.7. Ordinance 1888 - Brookmeade Drive Annexation Senior Planner N. Schwendt stated the next three ordinances pertain to Brookmeade Drive adding this is the first reading of Ordinance 1888 - Brookmeade Drive Annexation. He mentioned this is located in an enclave, so we are able to address the zoning with the passage. He mentioned the property is surrounded by residential and went over the mailing notice requirements and advertisements. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance Annexing to the City of Crestview, Florida, f 0.48 Acres of Contiguous Lands Located In Section 20, Township 3 North, Range 23 West, and Being Described as Set Forth Herein; Providing For Authority; Providing For Land Description; Providing For Boundary; Providing For Land Use and Zoning Designation; Providing For Amendment to the Base, Land Use and Zoning Maps; Providing For a Comprehensive Plan Amendment; Providing For Filing With the Clerk of Circuit Court of Okaloosa County, the Chief Administrative Officer of Okaloosa County and the Florida Department of State; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member D. Capps and seconded by Council member S. Hayes to approve Ordinance 1888 and move to second reading for adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.8. Ordinance 1889 - Brookmeade Drive Comprehensive Plan Amendment Senior Planner N. Schwendt stated this is the first reading of Ordinance 1889 - Brookmeade Drive Comprehensive Plan Amendment. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Amending Its Adopted Comprehensive Plan; Providing For Authority; Providing For Findings of Fact; Providing For Purpose; Providing For Changing the Future Land Use Designation From Okaloosa County Low Density Residential To Commercial (C) On Approximately 0.48 Acres, More Or Less, In Section 20, Township 3 North, Range 23 West; Providing For Future Land Use Map Amendment; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal Of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member C. Brown and seconded by Council member D. Capps to approve Ordinance 1889 and move to second reading for adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.9. Ordinance 1890 - Brookmeade Drive Rezoning Senior Planner N. Schwendt stated this is the first reading of Ordinance 1890 - Brookmeade Drive Rezoning. Senior Planner N. Schwendt and asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Providing For the Rezoning Of 0.48 Acres, More Or Less, Of Real Property, Located In Section 20, Township 3 North, Range 23 West, From The Okaloosa County Residential-1 Zoning District to the Commercial High - Intensity District (C-2) Zoning District; Providing For Authority; Providing For The Updating Of The Crestview Zoning Map; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes And Ordinances; and Providing For an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member S. Hayes and seconded by Council member J. Blocker to approve Ordinance 1890 and move to second reading for adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.10. Ordinance 1891 - Land Development Code Amendment Senior Planner N. Schwendt mentioned this is the first reading of Ordinance 1891 - Land Development Code Amendment and is part of an all over amendment to the Land Development Code, as it was outdated. We have addressed questions that arise with the new development. This amendment allows homeowners to maximize the use of their property. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Providing For the Amendment of Portions of Chapters Two, Three, Four, Six, Seven, and Eight of the Land Development Code; Providing For Authority; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing for an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Discussion ensued on the best way to update the LDC. City Manager Tim Bolduc explained this method is the easiest way to effectively accomplish the updates. Motion by Council member C. Brown and seconded by Council member D. Capps to approve Ordinance 1891 and move to second reading for adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 8.11 Ordinance 1892 - Chapter 2, Article III - Nuisance Abatement and Planning Board Revisions Amendment Senior Planner N. Schwendt went over the history of the Nuisance Abatement and the need for modifications, as well as the process to update along with the Code. He said this is the first reading of Ordinance 1892 - Chapter 2, Article III, Nuisance Abatement and Planning Board Revisions Amendment. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Amending Chapter 2, Article III — Boards, Committees and Commissions - of the City of Crestview Code of Ordinances; Providing For Authority; Providing For Filing of this Ordinance with the Clerk of the Circuit Court of Okaloosa County; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing for an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member Joe Blocker and seconded by Council member Shannon Hayes to approve Ordinance 1892 and move to second reading for adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. Council member D. Capps excused himself at 6:56 p.m. 8.12. Ordinance 1893 - Chapter 18 - Businesses - Amendments Senior Planner N. Schwendt explained the need to streamline the process in the Code, as there were redundancies in the Code. Provisions on solicitation and garage sale restrictions have been added. This is the first reading of Ordinance 1893 - Chapter 18 Businesses Amendment. Senior Planner N. Schwendt asked the City Clerk to read the ordinance. City Clerk Maryanne Schrader read the Ordinance by Title: An Ordinance of the City of Crestview, Florida, Amending Chapter 18 — Businesses - of the City of Crestview Code of Ordinances; Providing For Authority; Providing For Filing of this Ordinance with the Clerk of the Circuit Court of Okaloosa County; Providing For Severability; Providing For Scrivener's Errors; Providing For Liberal Interpretation; Providing For Repeal of Conflicting Codes and Ordinances; and Providing For an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member C. Brown and seconded by Council member S. Hayes to approve Ordinance 1893 and move to second reading for adoption. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich. Excused D. Capps. All ayes. Motion carried. 9. Resolutions 9.1. 2022-2023 CDBG Annual Action Plan Senior Planner N. Schwendt detailed the prescribed formula in the first five years of the plan. He updated the Council on the detailed review, there were recommendations for the funding needs adding some of the funds will continue to be used to remove blight in the target areas. Senior Planner N. Schwendt asked the City Clerk to read the Resolution. City Clerk Maryanne Schrader read the Resolution by title: A Resolution of the City Council of the City of Crestview, Florida, Adopting the FY 2022-23 Community Development Block Grant Annual Action Plan; and Providing an Effective Date. Mayor Pro-Tem A. Rencich called for comment from the audience. Ken Siler came forward and requested whether the city can use the funds to purchase land, and the Council collectively stated the funds could be used for land purchase. Mayor Pro-Tem A. Rencich called for comment from the Council. Council member S. Hayes mentioned it is a good action plan in particular the resource center on Martin Luther King which will benefit Crestview as a whole. Council member D. Capps returned at 7:04 p.m. Motion by Council member Shannon Hayes and seconded by Council member Cynthia Brown to adopt Resolution 2022-19, as recommended. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 9.2. Annexation Fee Moratorium Extension Senior Planner N. Schwendt mentioned that Crestview has annexed 900 acres. He asked the City Clerk to read the Resolution. City Clerk Maryanne Schrader read the Resolution by title: A Resolution of the City of Crestview, Florida, amending the Comprehensive Fee Schedule, providing for a six-month waiver period for the collection of annexation application fees; providing for severability; providing for repeal of all resolutions or parts of resolutions in conflict herewith and providing for an effective date. Discussion ensued on the length and frequency of the extensions. City Manager Tim Bolduc explained it gives us a check in point, as the goal is to annex an area of focus. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member Joe Blocker and seconded by Council member Shannon Hayes to adopt Resolution 2022-20. Roll call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 10. Action Items 10.1. Final Plat - Shoal River Landing Phase 2B Senior Planner N. Schwendt went over the plat application received from DR Horton, who is the developer explaining Phase 2B encompasses 99 lots. Council member C. Brown mentioned this development was first brought to the Council in 2018. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member Cynthia Brown and seconded by Council member Douglas Capps to approve the final plat for Shoal River Landing Phase 2B. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 10.2. Final Plat - Ridgeway Landing Phase 2 Senior Planner N. Schwendt explained this is a subdivision plat. The developer is nearing completion on 15 acres with 76 lots. Mayor Pro-Tem A. Rencich called for comment from the audience and Council. Motion by Council member Shannon Hayes and seconded by Council member Joe Blocker to approve the Final Plat for Ridgeway Landing Phase 2. Roll Call: Joe Blocker, Cynthia Brown, Shannon Hayes, Andrew Rencich, Douglas Capps. All ayes. Motion carried. 11. Citv Clerk Report 11.1. Update on new Public Records Portal Launch and Municode Codification City Clerk M. Schrader provided a brief update on the launch of Next Request. 12. Citv Manager Report City Manager T. Bolduc provided an update on the proposed businesses expected to come to Crestview Commons Shopping Center. They are Five Below, Marshalls, Ulta, Burlington, Aldi's, and Chilis. A couple of others have contracts being finalized. 13. Comments from the Mayor and Council Council member S. Hayes mentioned that he has received calls on a couple of the Ordinances mentioning he will conduct research and get back to the citizens timely. He added that the ordinances that have come before him are for the betterment of the community. He said the Council tasked the city manager to clean up the city, and the city manager has been working with the Council in addressing code violations to clean up the community. He added everyone is treated fairly. City Manager Tim Bolduc said if anyone gets a question on an ordinance, Barry and his staff are welcome to explain it. Council member C. Brown said we have the grand opening for the new Animal Services location on August 20th. We will have a free adoption and festivities with a "Bow Wow Luau". We are doing great things adding the purpose of the annexations is to have continuous boundaries. Council member J. Blocker voiced concern about the problems with our video equipment and asked to have the sound issue corrected. He has also driven around the town and there are improvements being done. He applauded Barry Henderson and his staff for their work. Council member S. Hayes added the Council is going to the FLC conference and will work along with the 411 cities in Florida and learn from educational classes and networking. Our mayor is in Hollywood already adding the mayor is running as the second VP for the FLC. 14. Comments from the Audience Mayor Pro Tem Andrew Rencich asked if the public had any comments, and no one came forward. 15. Adiournment Mayor Pro Tem Andrew Rencich adjourned the meeting at 7:31 p.m. Min approved is 22nd day of August 2022. rew R�cic , Mayor Pro Tem ATTEST: Maryat`ne • der, MMC City Clerk Proper notice having been duly given